executive summary - bc forest safety council | safety … · web viewattach an organizational chart...

Write company name here

BASESubmissionVersion 3Write audit year here

Write lead auditor name here

Designed for large employers with 20 or more employees or dependant contractors and their employees

Form date: 20-Sep-2014 of 105

Table of ContentsNOTICE OF AUDIT ACTIVITIES - NOAA............................................................................................................................... 3

EXECUTIVE SUMMARY..................................................................................................................................................... 8

AUDIT QUESTIONS........................................................................................................................................................... 9

A. MANAGEMENT LEADERSHIP.....................................................................................................................................................9B. HAZARD IDENTIFICATION AND RISK CONTROL............................................................................................................................18C. STANDARDS, PROCEDURES AND WORK INSTRUCTIONS................................................................................................................31D. TRAINING, EDUCATION AND CERTIFICATION..............................................................................................................................49E. HEALTH AND SAFETY COMMUNICATION SYSTEMS......................................................................................................................55F. INCIDENT REPORTING AND INVESTIGATING SYSTEMS...................................................................................................................61G. CONTRACTOR MANAGEMENT................................................................................................................................................71H. PRIME CONTRACTOR MANAGEMENT.......................................................................................................................................78I. INJURY MANAGEMENT/RETURN-TO-WORK PROGRAMS (OPTIONAL)..............................................................................................85

SCORING SUMMARY – OH&S ELEMENTS...................................................................................................................... 103

SCORING SUMMARY - INJURY MANAGEMENT/RETURN-TO-WORK PROGRAMS............................................................103


Company Profile

Complete all fields – an incomplete NOAA cannot be processed

Company’s audit due date: This form is a Pre-Audit NOAAThis form is a Post-Audit NOAA

A. Type of Audit – check all that apply (double-click each box to activate)

Certification Student Verification Administrative

Maintenance Gap Analysis IM/RTW Limited Scope

Recertification Teamlist members in sec I.

A.M.A.P. yr 1Phased – part ofA.M.A.P. yr 2

Combined - Must use Joint NOAA

Version 3 W.I.V.A. Targeted Operations(SAFE Only – not COR)

Other: Version 4 Internal External

B. Company Information

Legal Company Name: Company Trade Name/dba:

WorkSafeBC account: SAFE Certification #:

Address: City: Province: Postal Code:

Company Contact: Position:

Phone: Email:

C. Audit Period

Start Date Date of last onsite audit activities

Report Submission Date

Estimated

Actual


Council Received Stamp Here




D. High Risk Company Activity TypesCheck all that apply

Hiring Contractors Creating a multi-employer workplaceLockout Camps and Remote AccommodationsManual Tree Falling Working near High Voltage Power LinesCommercial Vehicles High Hazard MaterialsHeavy Equipment Operations Working at HeightsRespiratory Protection Combustible DustHot Work Confined SpaceHaving Young Workers (under age 25) Working over or on Water

E. Personnel CountTotal personnel count per month for last 12 months:(Total = owners + management + supervisors + workers + workers of dependent contractors)

1 2 3 4 5 6 7 8 9 10 11 12Year(yyyy)Month(mmm)

Count

Attach an Organizational Chart or other description of the structure of the company.F. Audit Sampling Plan (IM/RTW)

Injury Management not attempted in auditScope of IM/RTW Records

Number of case files in organization

Number of cases sampled in audit

Last 6 months Last 12 months Current Calendar Year

Since last audit Other:

RTW Minimum Sample ChartCases 1 – 8 9 - 11 12 - 13 14 - 15 16 - 17 18 - 19 20 - 23 24 - 27Min # all 8 9 10 11 12 13 14

Cases 28 - 34 35 - 44 45 - 54 55 - 67 68 - 80 81 - 100 >100Min # 15 16 17 18 19 20 20%

G. Lead Auditor InformationAudit Completed by: Auditor Number (or ‘Student’):Lead

Lead Auditor Email: Lead Auditor Cell:

Team

Team

Accompanied by Company Representative(s) / Hosts (complete in post-audit version only)

Name:

Occupation:


I. Scope of audit List all WorkSafeBC CUs, their fixed locations, and operating sites. Indicate if work activity is intended (pre-) and actually present in the audit.If the company contact is unsure of their CUs or locations, please contact the BC Forest Safety Registrar.Insert additional rows above the total line if necessaryTotal interviews performed are automatically calculated with <CTRL-A><f9> (or when opening or printing)

C U

LOCATIONWSBC fixed location name

or address(list separately for each CU)

SITEAudit site name

(if more than one site per location)

COUNT Total

personnel at each

site

Sites selected for visitNumber of personnel

interviewed for current audit

Scheduling for current audit

This year

1 yr ago

2 yrs ago

3 yrs ago

Pre-NOAA = plannedPost-NOAA = actual

Auditor Initials

Start Date End Date

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

M S W

Maximum count from table E on previous page:Total

interviewsM 0 S 0 W 0

Minimum interviews required for count on line above based on table J on following pages:


Comments, notes, descriptions regarding sampling plan (pre- or post-): (Attach additional pages for proposals for and/or outcomes of special time frames, unique sampling protocols, etc. This space can be used on the post-audit form for justifying why a particular plan was not met.

Describe the overall scope (nature and type) of the company’s activities. Include reference to the company’s locations as they relate their WorkSafeBC Classification Unit(s) making mention of locations and sites included in this audit:

Locations visited (post audit only):

Equipment observed (post-audit only):

Occupations observed (post-audit only):

Observed company activities on day(s) of audit (post-audit only):

Interview sampling description and count (i.e. 2 owners, 1 mechanic, 3 buncher operators, 6 truckers, etc.) (post-audit only):


J. Minimum Interview Table

The minimum number of interviews required for an audit is based on the annual monthly peak value for staff count in the 12 months before the audit. The staff count is equal to the total number of personnel in the company, including owners, management, supervisors, field personnel, office personnel, shop personnel and the total staff of dependent contractors. This applies whether they are permanent or temporary and counts each unique person rather than as full time equivalents. Two people each working half time count as 2 (not 1) staff.

Total Staff

Minimum Interviews

Total Staff

Minimum Interviews

Total Staff Minimum Interviews

<5 all 234-240 35 560 665 4 241-249 36 561-570 67

6-7 5 250-299 37 571-580 688 6 300-302 38 581-595 699 7 303-309 39 596-605 70

10-11 8 310-312 40 606-615 7112-14 9 313-315 41 616-625 7215-16 10 316-320 42 626-638 7316-17 11 321-325 43 639-645 7418-20 12 326-329 44 646-655 7521-24 13 330-332 45 656-665 7625-27 14 333-335 46 666-678 7728-30 15 336-338 47 679-689 7831-36 16 339-341 48 690-699 7937-44 17 342-348 49 700-705 8045-49 18 349-354 50 706-719 8150-64 19 355-359 51 720-729 8265-74 20 360-364 52 730-740 8375-88 21 365-369 53 741-749 8489-99 22 370-374 54 750-790 85

100-120 23 375-379 55 791-840 86121-149 24 380-389 56 841-959 87150-199 25 390-399 57 960-1000 88200-204 26 400-475 58 1001-1499 89205-209 27 476-499 59 1500-1800 90210-212 28 500-509 60 1801-2500 91213-214 29 510-519 61 2501-4000 92215-220 30 520-529 62 4001-4999 93221-222 31 530-539 63 5000-9999 94223-226 32 540-549 64 10000-24999 95227-230 33 550-559 65 25000+ 96231-233 34

This publication is the property of the BC Forest Safety Council. Reproduction in any form by any means, in whole or in part, or use of this publication for other than its intended purposes is prohibited.

BASE Submission Revised: 2014-Sept-20 of 105

K. Post Audit SignaturesComplete and submit with your post-audit NOAA. Leave blank for pre-audit NOAA

Company Management Representative (for internal and external audits)

I hereby acknowledge that I have provided true and accurate information to the auditor to the best of my abilities and agree that the audit sampling was completed as stated above.

Name Signature (optional) Date

External Auditor

I affirm that I have read, understood, and agree to abide by the terms and conditions of the British Columbia Forest Safety Council Auditor Code of Ethics.I have not violated the Auditor Code of Ethics during this audit, and have not received any economic benefit from OH&S consulting activities from this company in the 12 months preceding the audit.In addition, I have not been in a position which could be perceived as a conflict of interest by either the current BASE Auditor Manual or the current COR Standards and Guidelines.


Internal Auditor

I affirm that I have not violated the Auditor Code of Ethics during this audit; I have done my best to be objective in conducting this audit I have followed the current BASE Auditor Manual. I am a permanent employee of the company


L. SubmissionSubmit completed NOAA to: [email protected]

Receipt of your pre-audit NOAA will be acknowledged by return e-mail within one business day.

DO NOT PROCEED with the audit until NOAA is approved (not just acknowledged) by the Council.

Approval will be sent by email to the auditor and to the company contact indicated on page 1, within 5 business days of receipt of the NOAA.

If you have not received approval within one (1) week of submission, please contact the Council.



Executive Summary

Please delete this description of the Executive Summary from the final report and replace with the actual Executive Summary that meets requirements.

The Executive Summary must be presented with each submission and gives an overview of the audit activities. The following requirements should be presented:

□ State the type(s) of audit (Student, Certification, Maintenance, Joint, Phased, etc.).

□ State when and where audit occurred and number of site days.

□ Ensure the last day of onsite activities is clearly stated.

□ List all the CU’s the company has and all the CU’s included in the audit activities.

□ Provide a brief statement of the audit process covering documentation review, site observation and interviews.

□ Give actual score and score of lowest element and state the requirements of achieving >80% overall and >50% in every element.

□ Clearly state whether company meets requirements (or would, in external student case).

□ Clearly state which audit elements apply.

□ Give bullet list of major (3-5) strengths that logically flow from the notes.

□ Give bullet list of major (3-5) areas for improvement that logically flow from the notes.

□ Written in professional style and grammar, in third person and with no spelling errors.

□ Include statement that there are more recommendations included in the audit report that gives the company further guidance to improve on their health and safety program.

□ Scoring Summary should include a clear table with at least the minimum row and column headings in order from the BASE Audit template if not using the table at the end of this audit form.

□ Provide correct numbers and scores based on the auditor notes.



Audit QuestionsA. Management Leadership

A1. Company Health and Safety PoliciesA1.1

Does the company have a written health and safety policy that discusses health and safety responsibilities of management, supervisors and workers?

O D I Total0

0,15 /15D - If the policy contains:

A statement of intent or a safety objective; Responsibilities of management; Responsibilities of supervisors; and Responsibilities of workers.

award 15 points.

The responsibilities may partially overlap, but cannot be wholly duplicated to award points unless all the company managers are supervisors and there are no supervisors that are not also managers.

Ref: WCA 3.3 (a) a statement of the employer's aims and the responsibilities of the employer, supervisors and workers.Audit Note:

Recommendation:

A1.2 Is the current safety policy physically posted or made available to the workers?

O D I Total0

0,5 /5O - If the policy is posted or made available to workers in other means such as electronic access, wallet cards or a handbook or manual that is readily available to workers, award 5 points.Audit Note:

Recommendation:



A2. Health and Safety ResponsibilitiesA2.1 Have specific safety responsibilities for all occupations been

written and communicated to relevant workers?O D I Total

00,7 0,8 /15

D - If the company has written specific safety roles and responsibilities for at least 70% of all occupations, award 7 points.

I - If at least 70% of interviewed workers have had their specific safety responsibilities communicated to them, award 8 points.

Ref: WCA 3.3 (c) appropriate written instructions, available for reference by all workers, to supplement this Occupational Health and Safety Regulation.Audit Note:

Recommendation:



A2.2

Are supervisors monitoring the health and safety of all workers under their direct supervision?

O D I Total0

0-5 0-5 0-5 /15O- If 100% of observations of supervisors show that supervisors are ensuring workers are following safe work procedures, specifically including intervening where workers are not following safe work procedures, award 5 points.

If no interventions are necessary, evaluate based on % good supervisory techniques, such as observing and coaching workers, inspecting the site and directing the correction of deficiencies.

D- Award up to 5 points based on the % completion of records showing that supervision is being provided to all workers with a frequency appropriate to the scope, complexity and risk of the tasks. Potential records include, but are not limited to, supervisor diaries, notes, inspections and assessment reports.

I- Award up to 5 points based on % interviewed workers and supervisors reporting appropriate supervisory presence and communication of known and foreseeable hazards at the work site.

Ref: General duties of supervisors, WCA 117(1) Every supervisor must:(a) ensure the health and safety of all workers under the direct supervision of the supervisor.Audit Note:

Recommendation:



A2.3

Do supervisors know the applicable standards and required control measures when evaluating safety of work activities?

O D I Total0

0-5 0-10 /15D- Award up to 5 points based on % of completed supervisor records that contain appropriate depth and breadth of information to show that supervisors understand the legal requirements, company safety standards and control measures required to ensure the safety of work activities. Potential records include, but are not limited to, supervisor diaries, notes, inspections and assessment reports, 23-page faller assessments.

I- Award up to 10 points based on the % of positive responses from interviewed supervisors understanding the applicable legal and regulatory requirements, company safety standards and control measures required for evaluating work activities. This is intended to evaluate aggregate supervisor knowledge, so if 4 of 5 supervisors fully understand and 1 understands 50%, this would be worth 9/10 points.

Ref: General duties of supervisors, WCA 117(1) Every supervisor must:(a) ensure the health and safety of all workers under the direct supervision of the supervisor.Audit Note:

Recommendation:



A2.4

Are managers measuring and evaluating the performance of the company’s safety program?

O D I Total0

0-8 0-7 /15D- If documents show managers measure and evaluate key safety performance indicators, award 4 points. Key performance indicators may include, but are not limited to:a) timely completion of safety program activities such as inspections, assessments, investigations and

corrective actions;b) near miss / close call, first aid, medical aid and time loss statistics; andc) training and competency assessments.If documents show managers provide directions for continual improvement based on the results of their evaluations, award a further 4 points.

I- Award up to 7 points based on % of interviewed managers able to confirm that they are appropriately evaluating key safety performance indicators and providing direction for continual improvement based on those evaluations.

Ref: WCA 3.3 (d) provision for holding periodic management meetings for the purpose of reviewing health and safety activities and incident trends, and for the determination of necessary courses of action.Audit Note:

Recommendation:



A2.5

Are managers and supervisors leading by example and following the health and safety rules and procedures?

O D I Total0 0

0,10 0,10 /20O- If at least 90% of observations show that managers and supervisors are actively following regulatory, manufacturer and company safety rules and requirements, award 10 points. Examples of positive observations may include, but are not limited to; wearing appropriate PPE, wearing seat belts and driving within road rules and conditions, communicating their presence around mobile equipment and keeping clear of hazard areas.

I- If at least 70% of interviewed workers state that managers and supervisors always follow all safety rules, award 10 points.

Ref: General duties of supervisors117(1) Every supervisor must:(c) comply with this Part, the regulations and any applicable orders.Audit Note:

Recommendation:



A2.6

Have managers ensured that relevant health and safety regulations, industry safety codes of practice and safe work procedures are available to supervisors and workers?

O D I Total0 0

0-12 0,3 /15O- Award up to 12 points if:a) the Regulation,b) industry codes of practice, andc) other relevant resources such as equipment operations manualsare observed to be available to workers. They may be accessible in physical and/or electronic format, but must be accessible to all workers.

I- If 70% of interviewed workers and supervisors are aware of the types of safety resources available and can describe how to access them, award 3 points.

Ref: General duties of employers115(1) Every employer must:(f) make a copy of this Act and the regulations readily available for review by the employer's workers and, at each workplace where workers of the employer are regularly employed, post and keep posted a notice advising where the copy is available for review.Audit Note:

Recommendation:



A2.7

Has a management review been conducted to identify opportunities for improvement and changes needed for the safety program?

O D I Total0

0-10 /10D- Award up to 10 points based on the % of topics covered in the annual management review. A comprehensive plan will include at least review of:a) results of inspections;b) results of audits;c) corrective / preventive action completion and status reports;d) completion level of safety program objectives (as defined in annual plan);e) changing business and legal/regulatory circumstances; andf) safety improvement from previous year.

Award points based on the % of topics covered.

Ref: WCA 3.3 (d) provision for holding periodic management meetings for the purpose of reviewing health and safety activities and incident trends, and for the determination of necessary courses of action.Audit Note:

Recommendation:



A2.8

Has management allocated the resources necessary for the safety program?

O D I Total0

0-20 /20I- Award up to 20 points based on the % positive responses from senior management able to describe how safety resources are allocated appropriately within the company with respect to financial, operational and other constraints as well as to the activities, hazards and risks that the company manages.

Resources may be financial, personnel and/or equipment.Senior management should have an understanding of budgeting and priority setting for safety activities and initiatives within the company structure and be able to explain this to the auditor.Specifically include the following 2 questions:

What is the most important hazard in your organization? What could the organization be doing to further reduce serious injuries and fatalities?

Audit Note:

Recommendation:

A. Management LeadershipAwarded Available N/A Available – N/A % awarded

Total 0 145 145 0Min 50%

Note: auditor to only enter numbers in white fields. Coloured fields auto-calculate with <ctrl-a>,<F9>



B. Hazard Identification and Risk Control

B1. Hazard IdentificationB1.1 Is there a process to determine what the hazards and risks are

in the work place before the job starts for routine, modified and non-routine job tasks? Does this include ergonomic issues?

O D I Total0

0-20 /20D- If the program documentation includes a detailed risk assessment process, award 5 points.The process needs to include:

when hazard identification and risk assessment should be conducted; the people or groups responsible for the process; and the method, format and/or form to be used.

The method may be developed by the company or be a standard process such as a falling plan, RADAR or SafeStart.

If the process includes prioritization of risks, award a further 5 points.

If the process includes an evaluation of ergonomic / MSI risk factors, award a further 5 points.

If the process requires that control measures be developed based on the following hierarchy: Elimination Substitution Engineering controls Signage/warnings and/or administrative controls PPE

award a further 5 points.

Ref: OHSR 4.1 Safe WorkplaceA workplace must be planned, constructed, used and maintained to protect from danger any person working at the workplace.Audit Note:

Recommendation:



B1.2 Are hazard identifications and risk assessments being conducted prior to starting job tasks or when there are work process changes impacting on safety?

O D I Total0

0-5 /5D- Award up to 5 points based on the completeness and timeliness of assessments conducted.Assessments need to be conducted for routine, non-routine and modified tasks for both operational and maintenance activities in field and shop settings. If relevant check for block falling plans and danger tree assessments.

A typical assessment of maintenance activities may be captured in a JSA or JSB for those activities.

Ref: OHSR 26.2 (4), 4.1.1, 4.13, 4.48, 5.53, 9.9 and othersAudit Note:

Recommendation:



B1.3 In situations where workers performing different work functions may be interacting, has the organization planned and assessed its activities to ensure there are controls in place to protect everyone’s health and safety?

O D I Total0

0-10 /10

O- Award up to 10 points based on % of positive observations of work settings and processes having hazards identified and controlled so that workers are not placed in positions of unacceptable risk.

Good work settings and processes should not place workers in hazardous situations without controls in place. Where practical, work activities should be separated by time or distance. Physical controls such as lockout or keeping specified distances away from mobile equipment should be in place where maintenance and operational activities may be in conflict.

Ref: all WCA and OHSRAudit Note:

Recommendation:



B1.4 Are documented hazards, risks and controls communicated to all workers before the job starts and as they become identified during operations?

O D I Total0

0-7 0-8 /15D- Award up to 7 points based on the % of hazards communicated to workers.Potential hazard communication methods may include, but are not limited to:

Pre-work meeting records; Signed falling plans for blocks Shift change log book; Site safety meeting records; Supervisor journals; Machine, vehicle or process log books; and Tag-out.

I- Award up to 8 points based on % of positive responses from interviewed workers reporting receiving communication on the hazards, risks and controls for their work activities.

The reported risk communication may be written and/or verbal.


Recommendation:



B1.5 Is there a process in place to ensure that risks associated with new products, equipment and tools are assessed before they are purchased?

O D I Total0

0,3 0,2 /5D- If records support that pre-purchase assessments are occurring in at least 70% of cases, award 3 points.If there have been no purchases requiring assessment in the scope of the audit timeframe, award the points if a written process exists.

I- If at least 70% of interviewed persons with purchasing responsibility can describe the pre-purchase assessment process (whether or not it has been needed to be used), award 2 points.

Ref: OHSR 26.2 (4), 4.1.1, 4.13, 4.48, 5.53, 9.9 and others.Audit Note:

Recommendation:



B2. Risk ControlsB2.1 Is there a maintenance program in place for facilities, tools and

equipment meeting the manufacturer, regulatory and company safety requirements?

O D I Total0

0-15 0-5 /20D- Award up to 15 points based on the % of sampled tools and equipment covered by the maintenance program in a manner that meets manufacturer, regulatory and company safety requirements.Potential sources of records include, but are not limited to:

Equipment inventory lists; Maintenance schedule; Equipment inspection records (whether user or maintenance personnel inspections); and Computer-based maintenance management systems.

I- Award up to 5 points based on the % of positive responses from interviewed managers and supervisors confirming the maintenance program meets manufacturer, regulatory and company safety requirements.

Mobile equipment user inspection records need to meet all requirements for the appropriate type of mobile equipment, including the requirement for pre-use inspections and testing of emergency and warning systems.

Ref: OHSR 4.3Audit Note:

Recommendation:



B2.2 Is there evidence that the maintenance program is being followed?

O D I Total0

0-5 0-10 0-5 /20O- Award up to 5 points based on % observations on sampled tools and equipment being in good working condition. Tools or equipment not in good working condition, but identified and taken out of service, are positive observations.

Tools and equipment include, but are not limited to items such as: Hand tools (hammers, shovels, fire-fighting equipment, etc.) Power tools (hand grinders, drills, etc.) Shop equipment (drill press, grinder, welding equipment, etc.) Mobile equipment (skidders, forklifts, etc.) Non-mobile equipment (kiln, boiler, power distribution systems, overhead cranes, conveyors, tanks, etc.) Vehicles (highway and off-highway, ATV, snowmobiles, trailers, etc.)

D- Award up to 10 points based on % of records supporting that maintenance occurs as required.Potential records include, but are not limited to:

Machine or process log sheets; Lock out records; Supervisor journals; and Computerized maintenance management system reports.

I- Award up to 5 points based on the % of maintenance personnel and tool/equipment users that confirm the maintenance program is being followed.

Ref: OHSR 4.3, 4.9Audit Note:

Recommendation:



B2.3 Do workers operate within limits set by engineering, administrative and operational controls?

O D I Total0

0-20 /20O- Award up to 20 points based on observations of workers following:

Safe Work Procedures (0-5 points) Manufacturer requirements (0-5 points) PPE requirements (0-5 points) Codes of practice, engineering standards and other risk control measures (0-5 points).

Codes of practice or engineering standards may include, but are not limited to: WSBC – operating around helicopters, BC Faller Training Standard; ANSI – all terrain vehicle standards; CSA – fall protection, crane operation, guarding, lockout and forklift operator training; and Factory Mutual – hot work.

Ref: All WCA and OHSR.Audit Note:

Recommendation:



B2.4 Have the risk control measures and safe work procedures been reviewed and updated on a regular basis and when there are changes in work conditions?

O D I Total0

0-5 /5D- Award up to 5 points based on records showing that risk control measures and safe work procedures are reviewed at least every 2 years and/or updated when necessary. It is not necessary to show that the procedures change every 2 years, only that they are examined to determine if they are still applicable.

Ref: OHSR 3.16, 5.5, 7.5, 8.6 and othersAudit Note:

Recommendation:

B2.5 Are workers involved directly or by representation in the development, evaluation and revision of the safe work procedures and risk control measures?

O D I Total0

0,5 /5I- If at least 70% of interviewed managers, supervisors and workers report that workers are involved in the review process, award 5 points.

It is not necessary for every worker to be directly involved in the process. Worker involvement may be via a committee or representative. However, every interviewed worker must be aware how their issue or idea could be evaluated for incorporation into a revised procedure.

Ref: OHSR 3.8 Participation of the committee or representative.An inspection required by section 3.5 (General Inspection) and a major inspection required by section 3.7 (Special Inspection) must, where feasible, include the participation of members of the joint committee or the worker health and safety representative, as applicable.Audit Note:

Recommendation:



B2.6 Does the company have a progressive enforcement policy to address safety non-compliance and is it being used by managers and supervisors where required?

O D I Total0

0,5 0-5 /10D- If the discipline process includes progressive steps, award 5 points.

I- Award up to 5 points based on % of interviewed managers and supervisors reporting dealing with non-compliance appropriately, consistent and progressively AND on % of interviewed workers reporting that necessary corrective actions have been taken to deal with non-compliance.

Interviews that report no corrective actions were taken due to none being needed should be re-questioned to evaluate if the person is aware of the company process and evaluated on their knowledge of the possibility of corrective action being applied for non-compliance.

Ref: Guideline G-D3-116Audit Note:

Recommendation:

B3. InspectionsB3.1 Does the company have a site inspection program? O D I Total

00,5 /5

D- If the written company inspection program exists and contains a statement guiding the intent of inspections, award 5 points.

Ref: OHSR 3.3 (b)Audit Note:

Recommendation:



B3.2 Does the inspection program outline what is to be inspected and the inspection frequency?

O D I Total0

0-10 /10D- Award 2 points for each of the following topics covered in the inspection program:

Equipment; Facilities, including camps and other remote accommodations under company control Materials (i.e. supplies such as explosives, fuels and raw materials); Worker activities and practices;(specifically including lockout, confined space entry, manual tree falling

and working at heights as appropriate to company activities) and Site conditions (specifically including combustible dust buildup as appropriate).

Up to a maximum 10 points. Topics must define the frequency of inspection.


Recommendation:



B3.3 Are the inspections being conducted in accordance with defined frequency of the inspection program and regulatory requirements by a qualified individual?

O D I Total0

0-10 /10D- Award 5 points if all inspection frequencies are shown to occur at intervals that can reasonably be expected to prevent the development of unsafe working conditions. If a company is not performing an inspection at the frequency required by Regulation, this is a negative finding.

Award 5 points if all inspection is conducted by qualified individuals.


Recommendation:



B4. Risk ManagementB4.1 Are deficiencies being reported and the corrective/preventive

actions being implemented in a timely manner?O D I Total

00-10 0-5 0-5 /20

O - Award up to 10 points based on % auditor observation verification that sampled corrective actions have been completed.

D - Award up to 5 points based on the % of documented deficiencies reported and corrected within established time frames.

Potential records of interest may include, but are not limited to: Daily equipment logs; Maintenance reports; Monthly inspection reports; Danger Tree assessments Supervisor journals; and Report forms such as RADAR or SafeStart.

I - Award up to 5 points based on % of positive responses of interviewed workers reporting BOTH that:1. Deficiencies are reported; AND2. Deficiencies are addressed in a timely manner.

Ref: WCA S115 (2) Without limiting subsection (1), an employer must:(a) remedy any workplace conditions that are hazardous to the health or safety of the employer's workers.

OHSR 3.9 Remedy without delay:Unsafe or harmful conditions found in the course of an inspection must be remedied without delay.Audit Note:

Recommendation:

B. Hazard Identification and Risk ControlAwarded Available N/A Available – N/A % awarded

Total 0 180 180 0Min 50%



C. Standards, Procedures and Work Instructions

C1. Safety RulesC1.1 Does the company have general health and safety rules (other

than safe work procedures or work instructions) for expected standards of safe work behaviour in the work place?

O D I Total0

0-5 0-5 0-5 /15O- Award up to 5 points based on % availability of applicable safety rules to workers and visitors.

Rules may be made available by any combination of: Conspicuous posting; Handout; Electronic communication; and Practices determined effective by the auditor.

D- Award up to 5 points based on the % of the applicable safety rules present compared to those needed by the nature of the company’s work activities. Safety rules need to cover the company’s scope of activities as described in their company profile as opposed to being restricted to only activities observed during the audit.

Examples of safety rules (for Observation, Documentation and Interview) include: Confined space signage Lockout signage and instructions Smoking restrictions; PPE requirements; Vehicle speed limits; Seat belt requirements; Personal floatation device requirements; and Harassment / horseplay / improper conduct.

I- Award up to 5 points based on the % of positive responses for interviewed workers and available visitors aware of the applicable company health and safety rules. If the auditor is a visitor, auditor awareness is to be included in the interview evidence by self-assessment.


Recommendation:



C1.2 Does the company have a Personal Protective Equipment (PPE) policy governing the selection, training, provision and maintenance of PPE in accordance with regulatory requirements and established risk control measures?

O D I Total

0

0-6 0-5 0,4 /15O- Award up to 6 points based on % observation of workers wearing PPE appropriate for the tasks, based on regulatory and company requirements.

D- If the PPE policy includes selection criteria (including meeting regulatory and recognized safety standards such as CSA or ANSI), award 2 points.

If the PPE policy contains requirements for training on the use and maintenance of PPE, award 2 points.If maintenance is not required due to using disposable PPE, the requirements for when to dispose of PPE are to be included and evaluated instead.

If the PPE policy includes providing and replacing PPE in a manner consistent with regulation, award 1 point.

I- If at least 70% of interviewed managers, supervisors and workers know how to use, maintain/dispose and gain access to necessary PPE, award 4 points.


Recommendation:



C1.3 Does the company have written standards or rules regarding alcohol and drug use/abuse and impairment by any means including fatigue?

O D I Total0

0,2 0-3 /5D- If the company has standards and/or rules regarding alcohol and drug use/abuse, award 2 points.

I- If at least 80% of interviewed supervisors and workers are aware in a general sense of the company rules on alcohol and drug use/abuse, award 3 points.

OHSR 4.20Audit Note:

Recommendation:



C2. Regulatory ComplianceC2.1 Are worksite conditions in line with required company safety

standards and regulatory requirements?O D I Total

00-8 0-8 0-4 /20

O- Award up to 8 points based on % observations of worksite conditions meeting regulatory and company standards.Potential topics include but are not limited to:

Housekeeping; Material storage; Buildings, camps, structures and installations; Roads and access; Signage; and Air quality.

Potential regulatory requirements include, but are not limited to: OHS Legislation and Regulations; Canada Labour Code; Transport of Dangerous Goods; Explosives Act and Regulations; Ministry of Transportation Regulations; BC Fire Code, Electrical Code and Building Code; and Motor Vehicle Act and Regulation.

D- Award up to 8 points based on % of safety-related inspection or certification records that indicate compliance with inspection or certification frequency by a certified individual or service.Examples include, but are not limited to:

Fire safety inspections; Boiler and pressure vessel inspections; Crane inspections; Commercial vehicle inspections; and Hoist and elevator inspections.

A company may have any combination of on-staff certified individuals and external service providers to meet this requirement. It is not intended to include non-safety-related certification in this question, such as calibration of measuring devices, unless those devices impact worker safety.

I- Award up to 4 points based on % of positive responses from interviewed supervisors and managers being aware of, and requiring compliance with, applicable worksite safety standards.

Ref: Regulatory and Legislative mentioned in guideline text.



Audit Note for question C2.1 from previous page:

Recommendation:



C2.2 Are workers complying with all company safety rules, manufacturer standards and regulatory requirements?

O D I Total0 0

0-10 0-10 /20O- Award up to 10 points based on % observations of workers following applicable company, regulatory and manufacturer requirements.Requirements include but are not limited to:

Lockout Confined Space Working at Heights Hot Work Working near High Voltage Power Lines Combustible Dust Management Hazardous Material Handling Manual Tree Falling

As appropriate to company activities

I- Award up to 10 points based on % of positive responses from interviewed workers understanding the safety rules applicable to their tasks.

If possible, include new hires and dependent and non-dependent contractors in the interview sample size.It is not necessary for workers to be able to separate regulatory, manufacturer and company requirements, only that they understand the total requirements.

Ref: WCA General DutiesS 115 Employers(ii) comply with this Part, the regulations and any applicable orders.Audit Note:

Recommendation:



C2.3 Has a Workplace Hazardous Materials (WHMIS) Information System program been implemented within the company?

O D I Total0

0-3 0-5 0-2 /10O- Award up to 3 points based on % observation of correct, legible Workplace Hazardous Materials Information System (WHMIS)-compliant labelling AND ready availability of Material Safety Data Sheets (MSDS’s).

D- Award up to 5 points based on % of workers with WHMIS training compared to those whose tasks require it.

I- Award up to 2 points based on % of interviewed workers able to describe the hazards, precautions and emergency response procedures for controlled products that they handle or work near. Workers need to have a general, practical knowledge, rather than a detailed technical knowledge. Knowing where to go, or whom to ask, for more information beyond the fundamentals is sufficient.

Ref: The Federal Hazardous Products Act and the pursuant Controlled Products Regulation, which apply to suppliers, define which materials (i.e., controlled products) are included in the Workplace Hazardous Materials Information System (WHMIS) and what information suppliers must provide to employers for controlled products used in the workplace.

The Workers' Compensation Board administers the requirements of the Hazardous Products Act in British Columbia under section 114 of the Workers Compensation Act, and WorkSafeBC officers enforce federal requirements on suppliers under the Hazardous Products Act.

OHSR 5.5 WHMIS ProgramIf controlled products are used in the workplace the employer, in consultation with the joint committee or worker health and safety representative, as applicable, must establish and maintain an effective WHMIS program, as part of the overall workplace health and safety program, which:(a) addresses applicable WHMIS Requirements including education and training; and(b) is reviewed at least annually, or more frequently if required by a change in work conditions or available hazard informationAudit Note:

Recommendation:



C3. Standards and Work ProceduresC3.1 Are there written safe work procedures for all high risk routine

and normal non-routine activities? Do these include ergonomic concerns?

O D I Total0

0-15 /15D- Award up to 5 points based on % of safe work procedures written compared to those required based on the company work activities.

The auditor needs to examine the list or table of contents of the safe work procedures (SWPs) and compare to the company profile activities, observed field activities and auditor experience to determine if the list is appropriate. It is recognized that since auditor experience is used as one of the scoring inputs, scores may vary from auditor to auditor.

Award up to 5 further points based on the average completeness of the safe work procedures that have been written.

Safe work procedures should cover the basics of routine, non-routine and likely upset conditions, but not necessarily to the level of a full operating manual from a manufacturer. Point form and graphics are fully acceptable substitutes for full sentences when appropriate and are not intended to be a measure of completeness for the purposes of this question.Safe Work Procedures need to address

Lockout Confined Space Working at Heights Hot Work Working near High Voltage Power Lines Combustible Dust Management Manual Tree Falling

As appropriate to company activities

Award up to a further 5 points based on the average inclusion of ergonomic / MSI (Musculoskeletal Injuries) risk factor controls. The ergonomic / MSI risk factor controls may exist separately from the main safe work procedures, but there must be an ergonomic / MSI control specific to each safe work procedure in order to be awarded full points. Having a single overall ergonomic / MSI process is not applicable to the scope of this question unless the company only has one safe work procedure.

Ref: WCA General DutiesS 115 Employers(e) provide to the employer's workers the information, instruction, training and supervision necessary to ensure the health and safety of those workers in carrying out their work and to ensure the health and safety of other workers at the workplace.




Recommendation:



C3.2 Are there written safe work procedures for transportation of workers to and from worksites? Are the worker transportation Safe Work Procedures (SWPs) being followed?

O D I Total0

0-5 0-5 0,5 /15This question may not apply to some companies. If so, leave each part blank and add 15 to the ‘N/A’ at the end of this element. Do not write ‘N/A’ in the score boxes.O- Award up to 5 points based on observations of transportation equipment meeting regulatory requirements, including provision of properly maintained safety equipment on board.

Transportation equipment includes, but is not limited to: On road vehicles; Off road vehicles; Boats; Aircraft; and Bicycles.

used to transport 1 or more workers.

Safety equipment includes, but is not limited to: Seatbelts; First aid kits; PFD’s; Radios; and Helmets.

D- Award up to 5 points based on % completeness of worker transportation Safe Work Procedure (SWP) in controlling the hazards associated with the modes of transportation used by the company. Typical hazards include road hazards and hazards to the driver, passengers and public. Safe Work Procedures may consist of signs and graphics where appropriate. The procedures are required whether the transportation equipment is used on a public road or on private property.

I- If at least 90% of positive responses of interviewed supervisors and workers being aware of AND able to state that everyone follows worker transportation safe work procedures, award 5 points.

If the company does not have or use transportation equipment, score this question as ‘N/A’ and adjust the total accordingly.Ref: OHSR 17.1.1 Transportation of Workers, General ResponsibilitiesVehicles used to transport workers must be designed, maintained and operated in a safe manner.

Motor Vehicle Act Regulations, S 37.22

WCA General DutiesS 115 Employers(ii) comply with this Part, the regulations and any applicable orders.




Recommendation:



C4. Emergency ResponseC4.1 Has a first aid assessment been done for each worksite in

accordance with WorkSafeBC (WSBC) regulations?O D I Total

00-5 /5

D- Award up to 5 points based on % of completed, correct First Aid Assessments in the last year compared to those needed.

Assessments are needed for: Fixed facilities such as shops, offices, warehouses, processing facilities; Field sites; and Mobile sites (worker transportation and solo drivers).

A company may supply supporting logic to justify grouping assessments due to similar situations. Examples include a single assessment covering all log transport vehicles or all survey sites in a local geographic area.

Ref: OHSR 3.16 (and associated guideline)(1) The employer must provide for each workplace such equipment, supplies, facilities, first aid attendants and services as are adequate and appropriate for:

(a) promptly rendering first aid to workers if they suffer an injury at work; and(b) transporting injured workers to medical treatment.Audit Note:

Recommendation:



C4.2 Are the first aid personnel, supplies and equipment adequate for each work site?

O D I Total0

0-15 /15O- Award up to 10 points based on % observations of appropriate first aid personnel, equipment, supplies and services for the site.

Appropriate, in this case, means whichever is the higher standard of company or regulatory requirements.

Personnel need to be evaluated for number and level at the time of the audit.

Award up to 5 points based on the % observation of equipment and supplies being complete and in good working condition. First aid kits need to be sampled for accessibility, completeness, condition and usability of contents.

Supplies, such as oxygen and AED’s, need to be sampled for correct storage, volume/charge and accessibility.

Ref: as per C4.1Audit Note:

Recommendation:



C4.3 Does the company have instructions within their safety program which direct first aid services? Do the first aid procedures clearly state how assistance is to be obtained by workers?

O D I Total0

0-10 /10D- If the first aid procedure clearly describes how a worker is to obtain first aid services for themselves or an injured worker, award 5 points.

If the first aid procedure clearly defines what first aid services are to be provided, award a further 3 points.

If the first aid procedure includes a checklist of required supplies and services, that at least meets regulatory requirements, award a further 2 points.

Ref: as per C4.1Audit Note:

Recommendation:



C4.4 Are there written Emergency Response Plans (ERPs) for handling other potential emergencies relevant to the company’s operations? Are workers on the site knowledgeable regarding the ERPs?

O D I Total

0

0-10 0-5 /15D- Award up to 5 points based on the % of topics included in the company Emergency Response Plan (ERP) compared to those needed for the operation.

Potential topics include, but are not limited to: Injuries (specifically including management of blood borne pathogens); Fires (structural, equipment and/or wildfire, as appropriate); Fatalities; Environmental incidents (spills, leaks, etc.); Natural disasters appropriate to the geography (floods, landslides, earthquake, tsunami sudden severe

weather, etc.); Missing worker (at least for when a worker who is working alone fails to check in); Violence in the workplace appropriate to needs (road rage, protestors, theft-in-progress, etc.); Rescue from height and confined spaces; Water rescue; and Wildlife encounter.

Topics may be combined or standalone and there is no requirement that the titles in the above list be used by the company.

If a selected sample of emergency contact phone numbers or radio frequencies are all correct, award 1 point.Award up to a further 4 points based on the % completeness and usefulness of the overall ERP, regardless of the number of topics covered.

The ERP must be obvious in its instruction, have contact information and number/frequency, and assign general responsibilities. It should be easy to understand for all the topics.

A company with a very good fire ERP but nothing else written would score poorly on the % of topics portion, but highly on the % of completeness portion. A company with many, poorly written ERP topics would score highly on the % of topics portion, but poorly on the completeness portion.

I- Award up to 5 points based on the % of interviewed workers aware of their roles in applicable emergencies. The workers should be able to discuss marshalling points, communication devices, how to contact help, location of emergency numbers and understand any specific assigned responsibilities.

Ref: Emergency Preparedness and Response4.13 Risk Assessment(1) The employer must conduct a risk assessment in any workplace in which a need to rescue or evacuate workers may arise.




Recommendation:



C4.5 Are there communication devices readily available, such as whistles, radios and phones, so that assistance can be contacted when needed?

O D I Total0

0-5 /5O- If appropriate functioning communication devices are readily available to all workers, award 5 points.

Communication devices include, but are not limited to: Radios; Cell phones; Land line phones; Satellite phones; Whistles; and Horns, bells and alarms, including manual fire pull stations.

The auditor must test a sample of communication devices if they are not otherwise observed in action to award the points. Testing of fire alarm bells or evacuation devices may be accomplished by reviewing test records rather than activating the alarm.

Having multiple workers share a communication device is acceptable as long as all workers in that group remain within verbal communication range with consideration for ambient noise, distance, terrain/layout and weather. For helicopter evacuation, there must be a method of communication with the pilot.

Ref: OHSR 3.17 (b)Audit Note:

Recommendation:



C4.6 Are drills being conducted to periodically test the effectiveness of the ERP?

O D I Total0

0-5 /5D- If an emergency response drill, such as a general fire/evacuation drill, has been conducted in the last 12 months, award 2 points.

If drills have been conducted to test at least one other scenario, such as injury, confined space rescue or missing worker, award a further 1 point. Note that if the company has confined spaces that are entered at least annually and/or work from heights, then they must perform those applicable rescue drills to be awarded this point, even if they have performed other scenarios.

If results of drills are reviewed and the ERP amended as necessary award a further 2 points.

Proof of review may include meeting minutes or formal reports to management, workers, JOHSC, etc.

Ref: OHSR 4.14 Emergency Procedures(3) At least once each year emergency drills must be held to ensure awareness and effectiveness of emergency exit routes and procedures, and a record of the drills must be kept.Audit Note:

Recommendation:

C. Standards, Procedures and Work InstructionsAwarded Available N/A Available – N/A % awarded

Total 0 170 170 0Min 50%



D. Training, Education and Certification

D1. OrientationsD1.1 Does the orientation program for employees and contractors

meet regulatory requirements?O D I Tota

l0

0-10 0,5 /15D- If there is documentation evidence that at least 90% of all workers, including workers of dependent and non-dependent contractors, receive orientation on or before the first day of work, award 5 points.

Award up to 5 points based on the % of orientation forms including all regulatory and company requirements.

I- If at least 90% of interviewed new workers confirm orientation on or before the first day of work, award 5 points.

New workers include new hires, Return-to-Work cases and reassigned or transferred workers.Workers include workers of the company, of dependent contractors and of non-dependent contractors.If there are no new workers in the scope of the audit, interview a sample of workers hired in the last 5 years.If there are no new workers hired within the last 5 years, interview managers and supervisors for knowledge of the system and its applicability to future new workers.Ref: OHSR 3.23 to 3.25 Young or new worker orientation and trainingAudit Note:

Recommendation:



D1.2 Are visitors given an orientation to the worksite, ensuring they have the correct information required so that they do not get injured during their time on the site or in the operation?

O D I Total

00,2 0,3 /5

O- If the auditor was oriented to the company operations in general and to each different work site visited, award 2 points. Note: If the auditor is an internal auditor present routinely at the audited sites, a company orientation is not necessary; however field orientations to sites where the auditor is not an on-site supervisor are still required. If the internal auditor is routinely present on all company operations, score the observation as ‘Not Applicable’ and adjust scoring accordingly.

D- If records support that all visitors to each site receive an orientation appropriate to their risks, award 3 points.

The degree of orientation should relate to whether the visitor is escorted or not and the degree of risks in the tasks that the visitor performs. For example, an escorted inspector should receive less orientation details than a welding company team performing inside a confined space where the company has no skills in confined space entry.

Ref: WCA General Duties of Employers115(1) Every employer must:(a) ensure the health and safety of

(i) all workers working for that employer, and(ii) any other workers present at a workplace at which that employer's work is being carried out, and

(b) comply with this Part, the regulations and any applicable orders.Audit Note:

Recommendation:



D2. Training and EducationD2.1 Does the company ensure workers are competent before they

are permitted to perform their assigned tasks?O D I Tota

l0

0-7 0,3 /10D- Award up to 7 points based on the % of worker and supervisor competence assessments completed compared to number of workers and supervisor.

Every worker and supervisor must have a documented competence assessment for their current position, regardless of the time in that position. Competence assessments must include observation of the persons performing the tasks. Competence assessments may include, but are not necessarily limited to:

Training and examination records; Certificates; Supervisor journal notations; Assessments; and Inspections.

I- If at least 90% of interviewed supervisors and managers are: knowledgeable about the company program and regulatory requirements, and assessing workers in accordance with company and regulatory requirements,

award 3 points.

If managers also assess workers, include applicable managers in the interview sample size.If all supervisors are also managers, exclude supervisor assessment from the question.

Ref: OHSR 3.24 Additional orientation and trainingAn employer must provide a young or new worker with additional orientation and training if(a) workplace observation reveals that the young or new worker is not able to perform work tasks or work processes safely, or(b) requested by the young or new worker.Audit Note:

Recommendation:



D2.2 Is training being conducted with employees on an ongoing and as required basis?

O D I Total

00-5 0-5 /10

D- Award up to 5 points based on the % of sampled workers with current, appropriate initial and ongoing training records. Sample workers by examining a selection of training records. This must include respiratory protection, confined space entry and rescue, working from heights, manual falling and working near high voltage electrical transmission lines, as appropriate for activities.I- If at least 90% of interviewed supervisors are aware of what training is required for which tasks and are ensuring only appropriately trained workers perform those tasks, award 2 points.

If at least 90% of workers are aware of and have received the training necessary for their assigned tasks, award 3 points.

Ref: WCA Section 117 – General Duties of SupervisorsAudit Note:

Recommendation:



D2.3 Are members of the Joint Occupational Health and Safety Committee (JOHSC) provided with appropriate training to be competent in carrying out their duties and responsibilities?

O D I Total

00-5 0-5 /10

D- Award up to 5 points based on the % of current Joint Occupational Health and Safety Committee (JOHSC) members with records of training in their duties and responsibilities AND having received 8 hours of annual training. Training may be provided by an external agency or competent internal trainer, but initial training should be based on the 8-hour WorkSafeBC course ‘Responsibilities of Joint Health and Safety Committees’. Each member also has an entitlement to 8 hours of annual training.

I- Award up to 5 points based on % of interviewed current JOHSC members able to confirm all of: Attending initial training; Basic knowledge of their duties under the combination of legal, regulatory and company requirements;

and Attending 8 hours of JOHSC training per year.

Ref: WCA Educational Leave S 135Audit Note:

Recommendation:



D3. CertificationD3.1 Are workers carrying their certification documentation and

licenses with them where required?O D I Tota

l0

0-5 /5O- Award up to 5 points based on the % of sampled workers observed to be carrying appropriate current certifications with them.

Appropriate certifications may include, but are not limited to: Driver’s licenses of the appropriate class and endorsement (while in control of a vehicle); Valid original first aid certificates (wallet or wall sized) readily available on site; Faller certification (while working in that role); Blaster certification (while working in that role); and Certificates required by the company, company’s client or licensee.

For first aid attendants at field sites, this means at least on the block with them. For fixed facilities, this means at least on the premises. There is no requirement that the certificate be posted for general worker access.Auditors need to be aware of WSBC guideline OFA-1 revised January 1, 2010, on acceptability of out-of-province certificates and expiry dates.Ref: OHSR Definitions:"qualified" means being knowledgeable of the work, the hazards involved and the means to control the hazards, by reason of education, training, experience or a combination thereof;Audit Note:

Recommendation:

D. Training, Education and CertificationAwarded Available N/A Available – N/A %

awardedTotal 0 55 55 0

Min 50%



E. Health and Safety Communication Systems

E1. Safety MeetingsE1.1 Are site safety/tailgate meetings being held on a monthly or

more frequent basis with workers to discuss current and ongoing health and safety issues?

O D I Total0

0-10 0,5 /15D- Award up to 10 points based on the % of safety meetings held in operating months in the previous 12 months.

The scope of these safety meetings is different from JOHSC meetings. They are intended as all-employee meetings. It is not necessary for all employees to physically meet. Telephone, radio and/or video aids may be used. It is expected that not all employees are able to attend all meetings, but there must be a mechanism to pass meeting information on to absent people. The minimum frequency of these meetings is to be monthly during operating months. More frequent meetings such as site-specific, new-project, weekly or daily meetings also meet the requirements of this question provided the meetings are documented.

I- If at least 70% of interviewed workers confirm existence of the monthly (or more frequent) meetings and their personal attendance at all of those meetings or having meeting information passed to them after the meeting, award 5 points.

Ref: General Duties of Employers115(1) Every employer must:(b) ensure that the employer's workers(i) are made aware of all known or reasonably foreseeable health or safety hazards to which they are likely to be exposed by their work,(ii) comply with this Part, the regulations and any applicable orders, and(iii) are made aware of their rights and duties under this Part and the regulations,(c) establish occupational health and safety policies and programs in accordance with the regulations,

WCA Joint Committee Procedure S 131(1) Subject to this Part and the regulations, a joint committee must establish its own rules of procedure, including rules respecting how it is to perform its duties and functions.(2) A joint committee must meet regularly at least once each month, unless another schedule is permitted or required by regulation or order.

OHSR 3.2 Small OperationsIn any operation where the workforce is less than that referred to in section 3.1(1) the employer must(a) initiate and maintain a less formal program based on regular monthly meetings with workers for discussion of health and safety matters,Audit Note:

Recommendation:



E1.2 Are workers encouraged to participate in the safety/tailgate meetings?

O D I Total0

0-5 /5I- Award up to 5 points based on the % of interviewed workers confirming that they have an active opportunity to bring forward safety issues at the meetings and that they have a recollection of the broad topics discussed at recent safety meetings that correspond to the meeting minutes.JOHSC meetings are excluded from the scope of this question.

Ref: WCA 116 (3)(e) report to the supervisor or employer(i) any contravention of this Part, the regulations or an applicable order of which the worker is aware, and(ii) the absence of or defect in any protective equipment, device or clothing, or the existence of any other hazard, that the worker considers is likely to endanger the worker or any other person,(f) cooperate with the joint committee or worker health and safety representative for the workplaceAudit Note:

Recommendation:

E1.3 Are safety/tailgate meetings consistently documented? O D I Total0

0-5 /5D- If the company uses a standard template for recording safety meetings, award 3 points.

If the contents of meetings are consistently recorded in sufficient detail, award a further 2 points.

The company may have different templates for different types of safety meetings and the templates may be as little as a uniform style of supervisor journal notes for tailgate meetings.

Date, time, location and attendees must be included in the meeting notes, along with the contents.While not required, having a sign-off for attendees is highly recommended.

General duties of employers S115(1) Every employer must:b) ensure that the employer's workers(i) are made aware of all known or reasonably foreseeable health or safety hazards to which they are likely to be exposed by their work,(ii) comply with this Part, the regulations and any applicable orders, and(iii) are made aware of their rights and duties under this Part and the regulations,(c) establish occupational health and safety policies and programs in accordance with the regulations,Audit Note:

Recommendation:



E1.4 Does the company post or otherwise make available safety and JOHSC meeting minutes to workers?

O D I Total0

0-10 /10O- Award up to 10 points based on the % observations of the last 3 safety and JOHSC meeting minutes being posted or otherwise made available to all workers.

Scoring is to be based on the % of workers with access to the minutes. For example, if 80% of workers could access all minutes, award 8 points, while if 80% of workers could only access half the minutes, award 4 points.

Ref: WCA Employer must post committee information S138Audit Note:

Recommendation:

E2. DocumentationE2.1 Do managers and supervisors regularly share health and safety

program performance information relevant to their operation with their workers?

O D I Total0

0-5 0-5 /10D- Award up to 5 points based on one point for each of the following types of information with documented proof of communication or posting, up to a maximum of 5 points:

Workplace inspection results (specifically including falling plans if appropriate); WSBC reports; Hazard / safety alerts (company or industry); Incident investigation reports; Corrective action logs (or similar system); Progress towards safety goals; and Safety statistics of the company.

I- Award up to 5 points based on the % of interviewed workers with an awareness of the company safety program and its current key issues.Audit Note:

Recommendation:



E2.2 Does the company have a safety document management system that enables safety program evaluation and assessment reports to be communicated or made available to workers and JOHSC members?

O D I Total

0

0,2 0-18 /20D- If all program reports are available in the company filing system, award 2 points.

Program reports may include, but are not limited to: Internal audits; External audits and inspections; Ergonomic assessments; Environmental audits and surveys; Perception surveys; Medical or health monitoring results; and Noise, chemical or other parameter surveys.

I- If at least 70% of interviewed workers and JOHSC members are at least aware of how to access the reports, award 3 points.

Award up to 15 points based on the % of interviewed supervisors (including safety supervisors if any) that can correctly describe the safety records management system and demonstrate their understanding by retrieving necessary documentation in a timely manner throughout the audit.

Ref: OHSR 3.3 Contents of Program(f) the maintenance of records and statistics, including reports of inspections and incident investigations, with provision for making this information available to the joint committee or worker health and safety representative, as applicable and, upon request, to an officer, the union representing the workers at the workplace or, if there is no union, the workers at the workplace.

Audit Note:

Recommendation:



E3. Health & Safety CommitteeE3.1 Has a JOHSC been established with the functions of the

committee clearly defined in the health and safety program?O D I Total

00-20 /20

D- If the structure of the JOHSC meets regulatory requirements, award 10 points.

The BASE audit requires a company to have a JOHSC with a structure, roles and responsibility (or ‘Terms of Reference’) meeting the regulatory requirements of a company with 20 or more workers on site, even if the company does not have 20 workers on site.

Award up to 10 points based on % of monthly JOHSC meetings being held in the operating months of the last year. Meetings must have quorum and produce minutes in order to be considered as being held.

Ref: WCA, Part 3 Division 4 - Joint Committees and Worker RepresentativesWhen a joint committee is required125An employer must establish and maintain a joint health and safety committee(a) in each workplace where 20 or more workers of the employer are regularly employed, and(b) in any other workplace for which a joint committee is required by order.Audit Note:

Recommendation:



E3.2 Are the members of the JOHSC actively involved in the health and safety program?

O D I Total0

0-10 0,10 /20D- Award up to 10 points based on the % of records demonstrating that the committee is fulfilling their legal and regulatory roles and responsibilities.

Records may include, but are not limited to: Meeting minutes; Inspection reports; Investigation reports; WorkSafeBC reports; Journals; and Corrective action logs.

I- If at least 70% of interviewed JOHSC members can speak knowledgeably about how the JOHSC supports the company safety program though its activities and the responses indicate a compliant system, award 10 points.

Ref: WCA 130 - Duties and functions of joint committeeAudit Note:

Recommendation:

E. Health and Safety Communication SystemsAwarded Available N/A Available – N/A %

awardedTotal 0 105 105 0

Min 50%



F. Incident Reporting and Investigating Systems

F1. Incident ReportingF1.1 Does the company have written requirements and procedures

for the reporting and investigation of incidents? Do these include ergonomic issues?

O D I Total0

0-15 /15D- If the investigation policies and procedures include:

Responsibilities of reporting by all personnel (employees, visitors, contractors), award 2 points. Immediate reporting of all incidents including injuries, close calls / near misses and property damage,

award 2 points. Reporting of soft tissue / ergonomic / MSI signs and symptoms, award 5 points. Responsibilities and authorities of persons involved in the investigation, award 2 points. Procedure for carrying out investigations, award 2 points. A requirement for worker participation in investigations (other than the affected worker or as witnesses),

award 2 points.

The company must specifically list injuries, close calls / near misses, property damage and Reporting of soft tissue / ergonomic / MSI signs and symptoms (or equivalent words/phrases) to be awarded the applicable points. Specifying ‘all incidents’ is insufficient unless the phrase ‘all incidents’ contains a definition that includes the specifics.Ref: WCA, Incidents that must be investigated173Audit Note:

Recommendation:



F1.2 Are incidents being reported to the company? O D I Total0

0,3 0,3 0-4 /10O- If there is unreported damage found based on observation of worksite and equipment conditions, award zero points. Otherwise, award 3 points. Unreported damage could be found as equipment damage, property damage and signs of malfunctions.

D- If documentation (first aid records, incident reports, maintenance records, reports to authorities, etc.) is positively correlated to indicate all incidents are reported, award 3 points.

I- Award up to 4 points based on % of positive responses of interviewed workers being aware of, and following, reporting procedures.

Ref: WCA, General Duties of Workerse) report to the supervisor or employer(i) any contravention of this Part, the regulations or an applicable order of which the worker is aware, and(ii) the absence of or defect in any protective equipment, device or clothing, or the existence of any other hazard, that the worker considers is likely to endanger the worker or any other personAudit Note:

Recommendation:



F1.3 Are incidents being reported to the relevant authorities or agencies according to regulatory requirements?

O D I Total0

0-10 /10D- Award up to 5 points based on % of completeness of instructions for reporting to relevant authorities for types of incidents that could reasonably occur in the scope of company operations.

Types of incidents may include, but are not limited to: Minor injuries requiring medical treatment; Serious injuries; Fatality; Structural Failure/Collapse; Major release of a hazardous substance Motor vehicle accident on public road; Motor vehicle accident on forest service road; Motor vehicle accident on other forestry road (on public or private land); Power line contact; Explosives handling incident; and Fire.

Relevant authorities depend on the company’s activities and location. They may include, but are not limited to: WSBC (fatality, serious injury, hazardous occurrence, etc.); BC Safety Authority (boilers and pressure vessels, etc.); BC Hydro or local power provider (power lines); Ministry of Environment (specified spills); Ministry of Forest and Range (wildfire and other issues); Ministry of Transportation (certain vehicle incidents); ICBC (certain vehicle incidents); HRSDC / Transport Canada (certain aircraft and watercraft incidents); and Clients and licensees (meeting contractual obligations).

The intent of this question would be satisfied with a list of parties to notify in different cases.Award up to 5 points based on the % of reporting occurring compared to the % required.If the company had no reportable incidents in the audit scope, score these second 5 points only as ‘N/A’ and adjust total accordingly.

Ref: WCA, Incident investigation report175Audit Note:

Recommendation:



F2. Incident InvestigatingF2.1 Are all reported incidents investigated by the company? O D I Total

00,5 0-5 /10

D- If at least 90% of total incidents have an investigation report appropriate for the severity of the incident, award 5 points.

The minimum level of investigation for any reported incident is a preliminary informal review by the supervisor to determine if a more serious investigation is warranted.

This portion of the question applies to total incidents rather than reported incidents. For example, if only 50% of incidents are reported, but all of those are investigated, only 50% of incidents are investigated, and no points are awardable for this question.

I- Award up to 5 points based on the % of positive responses from interviewed workers and supervisors stating all reported incidents are investigated.

This portion of the question applies to reported incidents. For example, if an interview response is that only 50% of total incidents are reported, but all of those are investigated, this counts as a positive response.

Ref: WCA, Incidents that must be investigated173OHSR 3.3 Contents of Programe) provision for the prompt investigation of incidents to determine the action necessary to prevent their recurrence,OHSR 3.4 Incident investigation reports

Audit Note:

Recommendation:



F2.2 Have completed investigations focused on collection of evidence to the extent appropriate to the severity and risk of the incident?

O D I Total0

0-10 /10D- Award up to 10 points based on the % of completeness of evidence collection as appropriate for the incident.

Evidence collection will usually, but not always, include: Events leading to the incident; Conditions of the work environment, tools, equipment and employees; Witness statements (if any witnesses); Photos, diagrams and/or sketches; Reports on relevant employee training; Applicable safe work procedures; and Emergency response actions.

Ref: WCA, Investigation process 174Audit Note:

Recommendation:



F2.3 Have completed investigations included a process to determine fundamental causes?

O D I Total0

0-10 /10D- Award up to 10 points based on the % of completed investigations with fundamental recommendations compared to investigations completed.

The investigation needs to use any standard investigative method to dig to the deeper system causes of an event in order to make fundamental recommendations. While addressing symptoms or immediate causes is important, it alone is insufficient for a positive finding.

Ref: WCA Investigation process174(2) As far as possible, the investigation must(a) determine the cause or causes of the incident,(b) identify any unsafe conditions, acts or procedures that contributed in any manner to the incident, and(c) if unsafe conditions, acts or procedures are identified, recommend corrective action to prevent similar incidents.Audit Note:

Recommendation:



F2.4 Are persons investigating incidents properly trained to do so? O D I Total0

0-15 /15I- Award up to 15 points based on the % of positive responses from individuals investigating incidents that can describe their incident investigation training and how it covered topics necessary for their scope of investigations.If there have been no incidents investigated in the scope of the audit, interview individuals who are assigned responsibility for investigations. If the company system does not assign responsibilities, interview supervisors by default. Training does not necessarily include classroom sessions or external instructors and may include mentoring and internal training.Audit Note:

Recommendation:



F3. Recommendations and Follow up ActionsF3.1 Is there a method of implementing the investigation

recommendations?O D I Total

00-5 0,10 /15

D- If the investigation program contains steps for: Evaluating the potential future risks that the recommendation(s) may create, award 1 point. Reviewing and, where necessary, amending safe work procedures, award 1 point. Defining the responsibilities and authority for implementing the corrective actions / recommendations,

award 1 point. Communicating the recommendations and corrective actions to relevant parties, including JOHSC,

employees, contractors and the sector in general (where appropriate), award 1 point. Monitoring the effectiveness of implementation, award 1 point.

I- If at least 90% of interviewed managers, supervisors and JOHSC members understand their roles in the above system, award 10 points.Ref: WCA Follow-up action and report 176Audit Note:

Recommendation:



F3.2 Is there a process to track the implementation of recommendations of the investigation? Is the process being followed?

O D I Total0

0-5 0-5 /10D- If there is a process for tracking corrective actions from investigations, award 2 points.

Award up to 3 points based on the % of sampled investigations having all their corrective actions tracked using that system.

The process may be integral with the investigation form, a separate system or part of an overall company system, but it must include target completion dates and assign tasks to people.

I- Award up to 5 points based on the % of positive responses from interviewed workers stating corrective actions completed by the target date.

Actions that are not yet due should be excluded from the calculation.

If the company has a system, but has no actions assigned that should have been completed, score the second part of the question as ‘N/A’ and deduct 5 points from the total.

If due dates are not included in the company system award zero points for both parts of this question.

Ref: OHSR 3.4 Incident Investigation reports(g) recommended corrective actions to prevent similar incidentsAudit Note:

Recommendation:



F3.3 Is there a written procedure for which personnel must review the investigation and follow-up reports?

O D I Total0

0-5 0,5 /10D- If the investigation program requires that:

Senior management, Managers and supervisors responsible for the area of operations of the incident, and JOHSC

all receive copies of the investigation report, award 2 points.

Award up to 3 points based on the % of evidence found that investigation reports are reviewed by the required individuals and JOHSC.

I- If at least 90% of interviewed senior managers, managers, supervisors and JOHSC members state that they review all incidents, award 5 points.

Ref: WCA Incident investigation report175WCA Follow-up action and report176Audit Note:

Recommendation:

F. Incident Reporting and Investigating SystemsAwarded Available N/A Available – N/A % awarded

Total 0 115 115 0Min 50%



G. Contractor Management

G1. Selection CriteriaG1.1 Has the company selected contractors that have met pre-

qualification selection criteria that include safety?O D I Total

00-10 0-3 /13

D- If there is a clear documented outline of non-dependent contractor safety requirements, award 5 points.

The requirements are to be applied to contractors prior to accepting the contractor’s proposal, rather than imposed on them after acceptance. This must include assessment of the capacity of the contractor (and any sub-contractors) to perform the work, particularly if manual tree falling is involved.

If there are records of the selection requirements being applied consistently to all contractors, award 5 points.

I- Award up to 3 points based on % interviewed persons hiring contractors understanding the company program.

Selection criteria may include non-safety items.

This question applies to all contractors working for the company rather than just forestry contractors. Service providers are excluded from the scope of this question. See ‘Definitions’ section for contractors and service providers

Ref: WCA Coordination at multiple-employer workplaces S 118 (2)The Prime Contractor (or Owner if no Prime Contractor) of a multiple-employer workplace must(a) ensure that the activities of employers, workers and other persons at the workplace relating to occupational health and safety are coordinated, and(b) do everything that is reasonably practicable to establish and maintain a system or process that will ensure compliance with this Part and the regulations in respect of the workplace.If this whole element is not applicable, leave all scores blank, but enter ‘85’ in the ‘Not Applicable’ cell at the end of the ElementAudit Note:

Recommendation:



G1.2 Is there a requirement for direct forestry contractors to be SAFE-certified or recognized by any other Certifying Partner that the BCFSC has a reciprocity agreement with?

O D I Total0

0,5 0,2 /7D- If there is a requirement in the pre-qualification process for direct forestry contractors to be SAFE-certified or be recognized by a Certifying Partner with which the BC Forest Safety Council has a reciprocity agreement, award 5 points.

I- If all interviewed persons hiring contractors are aware of the requirement and apply it in all cases, award 2 points.

Registration for SAFE-certification is insufficient for the purposes of this question.

This question only applies to a company’s forestry contractors who have staff who physically enter into forestry settings to assist in the forestry activities (i.e., those who ‘touch the wood’). Other contractors and service providers are not prohibited from SAFE-certification and the company may require them to be SAFE-certified, but it is not a requirement of this audit question. Score this question as ‘N/A’ if the company has no hands-on forestry contractors or if the company has no forestry operations.

Ref: Coroner’s report, Forest Ombudsman’s Report 2009If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘7’ to the ‘Not Applicable’ cell at the end of the element.

Audit Note:

Recommendation:



G1.3 Has the company communicated (written and verbal) its health and safety program requirements to the contractor?

O D I Total0

0-4 0-6 /10D- Award up to 4 points based on % of documentation showing all contractors have received written and verbal communication.

Documents may include, but are not necessarily limited to: Contractor agreement / contract; Contractor roles and responsibilities sign-off; Contractor meeting minutes or journal notes (ideally showing verbal communication); and Pre-work assessment papers.

I- Award up to 6 points based on the % of positive responses of interviewed contractors understanding their place in the company system.

If no contractors are available on-site to interview, a sample may be interviewed by telephone.

If contractors are not reasonably available by any method or refuse to answer, score the interview portion of the question as ‘N/A’ and adjust the score accordingly.

Ref: WCA General Duties of Employers115(1) Every employer must(a) ensure the health and safety of(i) all workers working for that employer, and(ii) any other workers present at a workplace at which that employer's work is being carried out, and(b) comply with this Part, the regulations and any applicable orders.Audit Note:

Recommendation:



G1.4 Does the company require its non-Prime Contractors to only hire SAFE certified companies if permitted to hire sub-contractors?

O D I Total0

0,5 0-5 /10D- If there is a method to manage non-SAFE-certified forestry sub-contractors working in the company’s forestry operations, award 5 points.

I- Award up to 5 points based on the % of interviewed persons hiring contractors being aware of the requirement and applying it in all their cases.

The method may be by prohibiting subcontracting or by requiring direct forestry sub-contractors to be SAFE-certified or be recognized by a Certifying Partner with which the BC Forest Safety Council has a reciprocity agreement. Registration for SAFE-certification is insufficient for the purposes of this question.

This question only applies to a company’s forestry contractors who have staff who physically enter into forestry settings to assist in the forestry activities (i.e., those who ‘touch the wood’). Other contractors and service providers are not prohibited from SAFE-certification and the company may require them to be SAFE-certified, but it is not a requirement of this audit question. Score this question as ‘N/A’ if the company has no hands-on forestry contractors or if they have no forestry operations.

Ref: Coroner’s report, Forest Ombudsman’s Report 2009If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘10’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:



G2. ManagementG2.1 Does the company communicate to the contractor known and

foreseeable hazards identified in the planning of the operations and include the Notice of Project (NOP)?

O D I Total0

0,5 0-5 /10D- If documentation shows that 100% of contractors have received information on known and reasonably foreseeable hazards, including a Notice of Project (NOP) covering the appropriate phases of the operation, award 5 points.

I- Award up to 5 points based on the % of positive responses of interviewed contractors understanding the known and foreseeable hazards of the project.


If contractors are not reasonably available by any method or refuse to answer, score the interview portion of the question as ‘N/A’ and adjust the score accordingly

Ref: WCA General duties of owner S 119Every owner of a workplace must(b) give to the employer or Prime Contractor at the workplace the information known to the owner that is necessary to identify and eliminate or control hazards to the health or safety of persons at the workplace, and

OHSR Part 20, Construction, Excavation and Demolition, General Requirements20.2 Notice of projectAudit Note:

Recommendation:



G2.2 Is there a regular monitoring process to ensure non-Prime Contractors are performing in accordance with the required safety standards?

O D I Total0

0-15 0-5 /20D- If a monitoring frequency is established based on the scope and risk level of contractor activities and a list of contractor assessment criteria exists, award 5 points.

Award up to 10 points based on the % of documented contractor assessments performed compared to those required by the system.

If no assessments have yet been required by the system, score the second part of the documentation as ‘N/A’ and adjust the score accordingly.

I- Award up to 5 points based on % of positive responses of interviews with personnel responsible for overseeing contractors confirming their understanding of the frequency and criteria and applying it correctly.

Ref: WCA Coordination at multiple-employer workplaces S 118(2) The Prime Contractor of a multiple-employer workplace must(a) ensure that the activities of employers, workers and other persons at the workplace relating to occupational health and safety are coordinated, and(b) do everything that is reasonably practicable to establish and maintain a system or process that will ensure compliance with this Part and the regulations in respect of the workplace.Audit Note:

Recommendation:



G2.3 Does the company hold regular meetings with its contractors to review safety performance including non-conformance?

O D I Total0

0-10 0-5 /15D- Award up to 10 points based on the % of documentation showing that all contractors have had meetings with the company where safety-related items were discussed.

Documentation may include, but is not limited to: Meeting minutes; Pre-work assessments; Site inspections; Supervisor journals; and E-mails.

Contractors include both short and long-term contractors.

I- Award up to 5 points based on the % of positive responses of interviewed persons hiring contractors being aware of the requirement and applying it in all their cases.

Ref: as per G2.2Audit Note:

Recommendation:

G. Contractor ManagementAwarded Available N/A Available – N/A %

awarded

Total 0 85 85 0Min 50%



H. Prime Contractor Management

H1. Selection CriteriaH1.1 Does the selection criterion include a determination of the

qualification of the contractor to be a Prime Contractor?O D I Total

00-10 /10

D- If there is a clear documented outline of Prime Contractor safety requirements, award 5 points.

The requirements are to be applied to contractors prior to accepting, or at acceptance of, the contractor’s proposal, rather than imposed on them after acceptance. The selection criteria must include a method of assessing qualifications based on education, training and experience of the contractor, specifically including the ability of the contractor to coordinate the program and have site control This must include assessment of the capacity of the contractor to perform the work, particularly if manual tree falling is involved.

If there are records of the selection requirements being applied consistently to all Prime Contractors, award 5 points.

This question applies to all Prime Contractors working for the company rather than just forestry contractors.

Ref: OHSR 26.1.1, WCA 118 & 119If this whole element is not applicable, leave all scores blank, but enter ‘90’ in the ‘Not Applicable’ cell at the end of the ElementAudit Note:

Recommendation:



H1.2 Do the selection criteria include ensuring that the Prime Contractor has SAFE Companies certification?

O D I Total0

0-10 /10D- If there is a requirement in the pre-qualification process for direct forestry Prime Contractors to be SAFE-certified or be recognized by a Certifying Partner with which the BC Forest Safety Council has a reciprocity agreement, award 5 points.

If all Prime Contractors in the last year are SAFE-certified or recognized by a Certifying Partner with which the BC Forest Safety Council has a reciprocity agreement, award 5 points.

This question only applies to a company’s forestry contractors who have staff who physically enter into forestry settings to assist in the forestry activities (i.e., those who ‘touch the wood’). Other contractors and service providers are not prohibited from SAFE-certification and the company may require them to be SAFE-certified, but it is not a requirement of this audit question. Score this question as ‘N/A’ if the company has no hands-on forestry Prime Contractors or if the company has no forestry operations.

Ref: Coroner’s Report, Forest Ombudsman’s Report 2009If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘10’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:



H1.3 Has the Prime Contractor agreement been signed off by both parties, and does the agreement clearly outline the authority and duties of the Prime Contractor?

O D I Total0

0,10 /10D- If all Prime Contractor agreements are signed and dated and include:

The assignment of Prime Contractor; Responsibilities of both parties; and Authority of the Prime Contractor.

Award 10 points.For very large companies, with multiple Prime Contractors, sampling agreements is sufficient.

Ref: WCA, Coordination at multiple-employer workplaces118(1) In this section:"multiple-employer workplace" means a workplace where workers of 2 or more employers are working at the same time;"Prime Contractor" means, in relation to a multiple-employer workplace,(a) the directing contractor, employer or other person who enters into a written agreement with the owner of that workplace to be the Prime Contractor for the purposes of this Part,

Ref: WCA, Coordination at multiple-employer workplaces118(1) In this section:"multiple-employer workplace" means a workplace where workers of 2 or more employers are working at the same time;"Prime Contractor" means, in relation to a multiple-employer workplace,(a) the directing contractor, employer or other person who enters into a written agreement with the owner of that workplace to be the Prime Contractor for the purposes of this Part,Audit Note:

Recommendation:



H2. ManagementH2.1 Is the assigning party ensuring that the Prime Contractor duties

are being carried out in accordance with the regulatory and company’s safety program requirements?

O D I Total0

0-2 0-4 0-4 /10O- Award up to 2 points based on % of observed company contract managers/supervisors monitoring Prime Contractor safety compliance in the field.

D- Award up to 4 points based on % documented confirmation of Prime Contractor safety compliance monitoring.

Documentation may include, but is not limited to: Inspection sheets Assessment sheets Audit reports Third-party reports Supervisor/manager journal notes Notice of Project

I- Award up to 4 points based on % of interviewed contract supervisors/managers correctly describing their responsibilities and how they fulfill them with respect to legal, regulatory, contract and company requirements.

Ref: General duties of owner119Every owner of a workplace must:(c) comply with this Part, the regulations and any applicable ordersAudit Note:

Recommendation:



H2.2 Is there a requirement for the Prime Contractor to clearly identify themselves to all other contractors on the site?

O D I Total0

0-5 0-5 /10O- If Prime Contractor signage and communication practices are clearly posted on each site and readily visible to anyone entering the site, award 5 points.

D- If the contract and/or the contractor’s safety program require the posting of signs and communication practices in all cases, award 5 points.Audit Note:

Recommendation:

H2.3 Do contractors hired by the assigning party or directly by the Prime Contractor clearly understand the authority for site safety management of the Prime Contractor?

O D I Total0

0,10 /10I- If at least 90 % of interviewed non-Prime Contractors understand the authority of the Prime Contractor in coordinating the health and safety activities of the workplace, award 10 points.


If contractors are not reasonably available by any method or refuse to answer, score the question as ‘N/A’ and adjust the score accordingly.

Ref: See H1.3Audit Note:

Recommendation:



H2.4 Has the assigning party ensured that it has properly informed their Prime Contractors of any known and foreseeable hazards?

O D I Total0

0-10 0-5 /15D- Award up to 10 points based on the % of documented hazard communications with the Prime Contractors compared to what is required.

Potential records include, but are not limited to: Meeting notes; Hazard alerts; Planning / falling maps; Journals; Site assessment reports; and Notices of Project.

I- Award up to 5 points based on % interviewed managers, supervisors and, if possible, contractors to confirm hazards are communicated. If no contractors are available on-site to interview, a sample may be interviewed by telephone.

If contractors are not reasonably available by any method or refuse to answer, base the % interview only on managers and supervisors.

Ref: WCA General duties of owner, S119b) give to the employer or Prime Contractor at the workplace the information known to the owner that is necessary to identify and eliminate or control hazards to the health or safety of persons at the workplaceAudit Note:

Recommendation:



H2.5 Has the assigning party ensured that adequate and competent supervision is in place in the worksite, based on scope, complexity and risk associated with the site?

O D I Total0

0,5 0,5 /10D- If documentation supports that all Prime Contractors have appropriate on-site supervision, award 5 points.

I- If at least 80% of interviewed company contract managers/supervisors are aware of the company requirements, their obligations to ensuring competent supervision and are ensuring it, award 5 points.

Ref: OHSR 20.3 Coordination of multiple employer workplacesAudit Note:

Recommendation:

H2.6 Has the assigning party ensured that the Prime Contractor has a designated health and safety representative for coordination of health and safety activities on the worksite?

O D I Total0

0,5 /5I- If at least 90% of contract managers/supervisors can correctly identify the site health and safety contact of the Prime Contractor on each site, award 5 points.

It will be necessary for the auditor to determine the correct contact either by documentation or by interview with the indentified person.

Ref: OHSR 20.3(2)(a)(i) Coordination of multiple employer workplacesAudit Note:

Recommendation:

H. Prime Contractor ManagementAwarded Available N/A Available – N/A % awarded

Total 0 90 90 0Min 50%



I. Injury Management/Return-to-Work Programs (optional)

I1. Return to Work Policy, Management and LeadershipI1.1 Is there a corporate policy outlining the company’s commitment

to the Injury Management (IM)/Return-to-Work (RTW) Programs?

O D I Total0

0,10 0,20 /30O- If the company IM/RTW policy is conspicuously posted or otherwise made available to workers in physical or electronic format, award 10 points.

Possible methods may include handouts, manuals or reference materials as well as physical or electronic posting.

D- If the document includes an outline of the intent of the program, award 10 points.If the document outlines the objectives of the program, award 10 points.If this whole element is not applicable, leave all scores blank, and do not enter anything in scoring tables at the end of the ElementAudit Note:

Recommendation:



I1.2 Is there a written IM/RTW program with defined roles and responsibilities for all relevant groups?

O D I Total0

0,10 0-10 /20D- If there is a written program containing responsibilities for at least the following groups, award 10 points:

OHS personnel; Human resources department; Medical professional; WCB case management; Employee assistance program; Employee representation (e.g. union); Senior management representation; and Workers (i.e. potential users of the IM/RTW program).

Depending on the company structure, several responsibilities may be combined into a single person (i.e. senior management, OHS and HR may be covered by an owner). This is acceptable for the purpose of the question. The responsibilities can exist in any company program/policy/procedural document, not necessarily in an IM/RTW-specific document. Examples include but are not limited to JSB’s and job descriptions.

Documenting the responsibilities in a record document such as meeting minutes or a report is not sufficiently significant or directive to be awarded the points.

I- Award up to 10 points based on the % of positive responses of interviewed representatives of groups understanding their responsibilities.Audit Note:

Recommendation:



I1.3 Are case progressions and outcomes tracked? O D I Total0

0-10 /10D- Award up to 5 points based on % of case files showing progress review.

Progress review may include, but is not necessarily limited to: Injured worker contact; Results of medical assessment; Performance on alternate or modified duty program; and Modification of RTW plan.

Award up to 5 points based on % of case files showing outcome review.

Outcome review may include, but is not necessarily limited to: Duration of short and long term injury; WSBC claim cost; and End results of case.

If there are no case files in the scope of the audit, score this question as ‘N/A’ and deduct 10 points from the total.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘10’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:



I1.4 Is there a process to implement the opportunities for improvement identified through the analysis of program outcomes?

O D I Total0

0,10 0,5 /15D- If there is a process to review case files for opportunities for improvement to the IM/RTW system, award 5 points.

If the process involves multiple groups (see I1.2) in the process, award 5 points.

I- If at least 70% of interviewed group members can describe the review process, award 5 points.

This question is to address opportunities for improvement in the system, rather than in individual cases.

Examples of opportunities for improvement would include but are not limited to items such as: Modifying a form to be sent to a doctor for increased clarity and options ; Changing the default planned contact frequency for absent workers; and Changing the default progress review frequency for workers present at work on an IM plan.

It is a positive finding if the company reviews files for system improvements, but finds no practicable opportunities.Audit Note:

Recommendation:



I1.5 Do case records support that identified opportunities for system improvement being implemented?

O D I Total0

0-10 0,5 /15D- Award up to 10 points based on % of case files having documentation indicating program review occurred.

I- If at least 70% of group members can describe examples of program improvement based on reviews, award 5 points.

If there are no cases, or no cases resulting in system improvement, score this question as ‘N/A’ and deduct 15 points from the total.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘10’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:

Scoring Summary – I1Awarded Available N/A Available – N/A % awarded

I1. Policy, Management and Leadership 0 90 90 0

Min 50%



I2. Resources, Education and TrainingI2.1 Have the duties of an IM/RTW coordinator been assigned and

do the duties outline the authority to establish and implement RTW plans?

O D I Total0

0,10 0,10 /20D- If the IM/RTW program or other documentation assigns program coordination duties, award 10 points.

I- If at least 70% of interviewed workers, supervisors, managers are aware of the program coordinator’s duties, award 10 points.The coordinator may be a committee, a lead or technical member of a committee or an individual. Each site or division may have its own coordinator.Audit Note:

Recommendation:



I2.2 Does the IM/RTW coordinator have appropriate education and/or training for their duties?

O D I Total0

0,15 0,15 /30D- If records demonstrate appropriate training for the IM/RTW coordinator with respect to their role in the program, award 15 points.

Records may include attending courses, seminars, presentations or formal education.

I- If the IM/RTW coordinator, when interviewed, understands their role in the program and is aware of relevant legislation award 15 points.

The IM/RTW coordinator needs to at least know where to access information on: Human Rights Act; BC Human Rights Code; Workers Compensation Act; Freedom of Information and Protection of Privacy Act; and (PIPA) Personal Information Privacy Act (SBC 2003, Chapter 63).

If the IM/RTW coordinator is a contract agency, review agency publications for evidence and score the interview portion as ‘N/A’.Audit Note:

Recommendation:

I2.3 Does the company have policies and procedures for IM/RTW case record security and retention periods?

O D I Total0

0,10 /10D- If policies and procedures for record retention and security exist and they meet legal and regulatory requirements, award 10 points.

Audit Note:

Recommendation:



I2.4 Have relevant groups been trained in the IM/RTW policies, procedures (including Stay-at-Work) and privacy issues?

O D I Total0

0-10 /10I- Award up to 10 points based on the % of positive responses of interviewed groups having appropriate knowledge and education on their role in the IM/RTW program, including Stay-At-Work and privacy issues.

Interviewed groups include: Managers; Supervisors; Human resources personnel; OHS personnel; Committee members; and Union representatives.

Audit Note:

Recommendation:


I2. Resources, Education and Training 0 70 70 0

Min 50%



I3. Stay-at-Work and Return-to-WorkI3.1 Does the company have a written process (series of steps) for

dealing with all IM/RTW cases and is this posted or made available to employees?

O D I Total0

0,10 0-20 /30O- If the overview of steps in the IM/RTW process is conspicuously posted or otherwise made available to workers in physical or electronic format, award 10 points.

Possible methods may include handouts, manuals or reference materials as well as physical or electronic posting.

D- Award up to 20 points based on the % completeness of the IM/RTW process.

It needs to include a summarized step-by-step instruction for injury management. For example:1. 1st response to injury;2. Worker reporting requirements;3. Medical assessment;4. Contact with worker;5. Employer reporting requirement to WSBC;6. Claims management;7. Identification of available alternate or modified duties; and8. Process to develop IM/RTW plan

Audit Note:

Recommendation:



I3.2 Does the company have a “Stay-at-Work” initiative as part of their IM/RTW program?

O D I Total0

0,15 0-10 /25D- If the documentation indicates that the program applies to ‘Stay-at-Work’ cases, award 15 points.

I- Award up to 10 points based on the % of interviewed supervisors describing how they use Stay-at-Work opportunities to avoid time loss.Audit Note:

Recommendation:

I3.3 Does the company have alternate duties identified in writing and are supervisors aware that they can offer modified duties when required?

O D I Total0

0,10 0-10 /20D- If alternate duties are identified in advance, award 10 points.

Alternate duties may include a range of standard opportunities, a list of functionally acceptable restrictions on workers or a statement that alternate duties have been researched and none exist in the company. If no duties are possible, the company needs to justify this conclusion in order to be awarded the points.

I- Award up to 10 points based on the % of supervisors understanding how they can offer or arrange modified or alternate duties to workers in both Stay-at-Work and Return-to-Work situations.Audit Note:

Recommendation:



I3.4 Does the company have a procedure for initial and ongoing contact with an absent injured worker?

O D I Total0

0,10 0-5 /15D- If the company has a procedure for initial and ongoing contact with absent injured workers, including timelines or methods for developing case-specific timelines, award 10 points.

I- Award up to 5 points based on % of interviewed supervisors, IM/RTW coordinator or other contact personnel used in the company system being able to correctly describe the initial and ongoing contact protocol.Audit Note:

Recommendation:

I3.5 Do case records support that the procedure for initial and ongoing contact with absent workers is being used?

O D I Total0

0-5 /5D- Award up to 5 points based on the % of case files showing initial and ongoing contact being followed.If there are no case files, score the question as ‘N/A’ and adjust the score accordingly.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘5’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:



I3.6 Is there a procedure to develop, approve, monitor and modify case specific IM/RTW plans?

O D I Total0

0,10 0-10 /20D- If the company has a procedure to develop, approve, monitor and modify IM/RTW case plans, award 10 points. The process must include a mechanism to set and modify plan end-dates.

I- Award up to 10 points based on the % of interviewed IM/RTW Coordinator (and any other company personnel involved in case plan decisions) being able to describe the company process to develop, approve, monitor and modify IM/RTW case plans, including the mechanism for setting and modifying end-dates.Audit Note:

Recommendation:

I3.7 Do case records support that the procedure to develop, approve, monitor and modify case specific IM/RTW plans is being followed?

O D I Total0

0-10 /10D- Award up to 10 points based on the % of IM/RTW case files showing proper development, approval, monitoring and if necessary modification.If there are no case files, score the question as ‘N/A’ and adjust the score accordingly.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘10’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:



I3.8 Do case records support that all IM/RTW plans have planned progress review dates and end dates, where practical?

O D I Total0

0-15 /15D- Award up to 5 points based on the % of IM/RTW case files showing a planned progress review date.

Award up to 10 points based on the % of IM/RTW case files showing a planned end date, where such a date can be medically determined or estimated.

If there are no case files, score the question as ‘N/A’ and adjust the score accordingly.

Not all case files can have a planned end date, since some case progressions are not reasonably medically determinable. These cases should be excluded from the sample for the end date portion of the question.If all case files have end dates that are not able to be medically determined, score the end date portion of the question as ‘N/A’ and adjust the score accordingly.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘15’ to the ‘Not Applicable’ cell at the end of the element.

Audit Note:

Recommendation:

I3.9 Are workers and supervisors knowledgeable of the reporting process and requirements under workers compensation legislation?

O D I Total0

0-10 /10I- Award up to 3 points based on the % of interviewed supervisors able to describe their reporting requirements to authorities. If the company program has supervisors reporting information to other company parties for submission to authorities, also include those other parties in the interview sample.

Award up to 7 points based on % of interviewed workers having correct knowledge of reporting requirements. Reporting requirements must include both the obligation to report an injury and the obligation to report seeking medical aid for a work-related reason.Audit Note:

Recommendation:



I3.10 Do case records support that the different groups within the company worked together to support the goals of the IM/RTW case and program?

O D I Total0

0-5 /5D- Award up to 5 points based on % of reviewed case plans that show a coordinated approach to case management.

A coordinated approach will be shown by an absence of conflicts and a presence of smooth interaction between: Employee benefit package (medical, extended healthcare plan, employee assistance plan); OHS (incident reporting, training); Claims management; and Stay-at-Work / Return-to-Work program.

If there are no case files, score the question as ‘N/A’ and adjust the score accordingly.If this question is not applicable (but the element as a whole is applicable) leave the score blank and add ‘5’ to the ‘Not Applicable’ cell at the end of the element.Audit Note:

Recommendation:


I3. Stay at Work and Return to Work 0 155 155 0Min 50%



I4. CommunicationsI4.1 Have IM/RTW policies and procedures been effectively

communicated?O D I Total

00,20 0-25 /45

D- If IM/RTW policies and procedures have been communicated to all employees as evidenced by a systematic process to provide Injury Management/RTW information to the workforce, award 20 points.

I- Award up to 25 points based on % of interviews at all levels showing awareness of the company IM/RTW program.Audit Note:

Recommendation:



I4.2 Does the employer actively promote the benefits of the IM/RTW Program?

O D I Total0

0-15 /15O- Award up to 15 points based on % positive evidence of posting or making information available to employees.Promotion materials should be posted at strategic locations throughout the company such as bulletin boards, lunch rooms and circulation of pamphlets. If there is no opportunity to post information for workers, determine if the employer has distributed printed information to workers. The promotion material must convey the benefits of the program rather than just state that the program exists.Audit Note:

Recommendation:



I4.3 Are new employees provided with information on the IM/RTW Program at a new employee orientation?

O or D I Total0

0,20 /20O- If workers are observed to be given IM/RTW materials during orientation, award 20 points.

D- If an orientation session was not observed, award 20 points if IM/RTW materials were included in orientation packages or templates.Note: This question is an observation OR a documentation question, not both.Audit Note:

Recommendation:



I4.4 Does that company have a process and written information package prepared to advise medical practitioners of the company’s IM/RTW initiatives?

O D I Total0

0-20 /20D- If the company has a process to communicate the existence of the company IM/RTW plan to medical practitioners, award 10 points.

Award up to 10 points based on the completeness of the package, form or template ready to send to medical practitioners with an injured worker.

Examples of documents included in the package are: Description of the company’s IM/RTW program; List of available alternate or modified duties; Company cover letter to medical practitioners; and

Physician report template.Audit Note:

Recommendation:


I4. Communications 0 100 100 0Min 50%



Scoring Summary – OH&S ElementsAwarded Available N/A Available – N/A % awarded

A. Management Leadership0 145 145 0

**Expression is faulty

**B. Hazard Identification and Risk

Control 0 180 180 0


**C. Standards, Procedures and Work

Instructions 0 170 170 0


**D. Training, Education and Certification

0 55 55 0


**E. Health and Safety Communication

Systems 0 105 105 0


**F. Incident Reporting and Investigating

Systems 0 115 115 0


**G. Non-Prime Contractor Management

0 85 85 85**

Expression is faulty

**H. Prime Contractor Management

0 90 90 0


**Total

0 945 945 0


**

Scoring Summary - Injury Management/Return-to-Work ProgramsAwarded Available N/A Available – N/A % awarded

I1. Policy, Management and Leadership0 90 90 0


**I2. Resources, Education and Training 0 70 70 0 **

Expressio



I3. Stay at Work and Return to Work0 155 155 0


**I4. Communications

0 100 100 0


**Total

0 415 415 0


** To auto-calculate tables, use <ctrl-A> to select all content in the document and then the ‘f9’ key to calculate all. This may have to be done up to 3 times to cycle all formulas.

