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Office of the University Secretariat

Deputations by Appointment at Open Board of Governors Meetings of the Lakehead University Board of Governors

Name of Presenter(s): Contact Information: Phone: Email: Request for a Deputation

to: Board of Governors Board Standing Committee

Executive Summary:

Recommendations:

Equipment Required: (e.g. laptop with projector and screen.)

----- *Please forward a copy of your PowerPoint presentation or materials 1 week before themeeting date, as they will need to be distributed to distance participants.

Today’s Date:

Submit this form to: University Secretariat Office UC 2002, [email protected]

Form must be submitted at least 8 days prior to the meeting date.

The Lakehead University Deputation Policy can be found here: www.lakeheadu.ca/faculty-and-staff/policies/governance/deputations-by-appointment

Item #4a

mailto:[email protected]

Shadiya Aidid

Shadiya Aidid

807-707-9807

Shadiya Aidid

[email protected]

Shadiya Aidid

Devon Lee, Courtney Strutt, Erin Knight, Shadiya Aidid

Shadiya Aidid

We will be discussing the Lakehead University Responsible Investment Policy Divestment Considerations and making the case for divestment. �

Shadiya Aidid

- We recommend that LU commits to divesting from the Carbon Underground 200 fossil fuel companies - a list of the top 100 publicly traded coal companies and top 100 publicly traded oil and gas companies in the year 2020- We would like details of Lakehead University’s endowment fund and what the investment portfolio looks like �

Shadiya Aidid

Laptop, projector, screen

Shadiya Aidid

Friday, February 28, 2020

Board of Governors Meeting

March 12, 2020

Introduction - Who is Fossil Free Lakehead?Fossil Free Lakehead is a student group advocating for Lakehead University to divest from the fossil fuel industry.

Goals of Fossil Fuel Divestment● Works to aid in our transition away from fossil

fuel dependency.● Raises awareness about climate change and the

need for urgent action.● Sends a loud and clear message that the use of

fossil fuels is no longer feasible or sustainable for our future.

The Future is Young…

… and sustainability mindedL: Montreal, 03/15/19 R: Thunder Bay, 09/20/19

The University Divestment Movement

L: Collage of university divestment movements globallyR: FFL members participating in a national divestment planning call

Divestment is Happening❏ University of British

Columbia

❏ Laval University

❏ Université du Quebec à Montreal

❏ Concordia University

… alongside cities, countries,

businesses, faith groups, etc.

Jan. 10, 2020 - Students at UBC end 100-hour hunger strike after administration issues clear statement on divestment

MAKING THE CASELakehead’s Responsible Investment Policy:

Divestment Considerationsa) Proven social, political, economic or environmental rationale.

b) Reasonable evidence that divestment is an effective way to achieve the

desired outcome.

c) Absence of alternative policies that are as effective at a lower cost, or

more effective at the same cost.

d) Consistency with the University’s legal obligations as trustee.

e) Consistency with its other University relationships.

a) Proven social, political, economic or environmental rationale.

b) Reasonable evidence that divestment is an effective way to achieve the desired outcome.

UN SECRETARY-GENERALSeptember 23, 2019

“The United Nations pension fund – which manages $68 billion in

assets… announced today that it will divest from investments in publicly traded companies in the

coal energy sector and will not make any new investments in it.”

“Markets bring the

future forward, with

financial impacts often

occurring immediately,

even if the real impact is

several years

into the future.”

Mark Carney

c) Absence of alternative policies that are as effective at a lower cost, or more effective at the same cost.

d) Consistency with the University’s legal obligations as trustee.

May 5, 2014 = $13.18 USD March 6, 2020 = $0.30 USD

May 5, 2014 = $33.88 USD

Mar 6, 2020 = $2.91 USD

May 5, 2014 = $31.48 USD March 6, 2020 = $5.04 USD

e) Consistency with its other University relationships.

LU Divestment Survey

Acknowledging Real World Concerns with Divestment

The Motions1. For Lakehead University to commit to divesting its endowment fund from

the Carbon Underground 200* fossil fuel companies by 2020.

2. For Lakehead University to make its current investment portfolio publicly

accessible.

3. For the Board of Governors to commit to transparency and accountability

in working towards these motions by communicating with FFL and the

Sustainability Stewardship Council about the ongoing progress towards

these motions.

*The Carbon Underground 200 is a list of the top 100 publicly traded coal companies and top 100 publicly traded oil and gas companies.

https://fossilfreefunds.org/carbon-underground-200


Deputations by Appointment at Open Board of Governors Meetings of the Lakehead University Board of Governors

Name of Presenter(s): Contact Information: Phone: Email: Request for a Deputation

to: Board of Governors Board Standing Committee

Executive Summary:

Recommendations:

Equipment Required: (e.g. laptop with projector and screen.)

----- *Please forward a copy of your PowerPoint presentation or materials 1 week before the meeting date, as they will need to be distributed to distance participants.

Today’s Date:

Submit this form to: University Secretariat Office UC 2002, [email protected]

Form must be submitted at least 8 days prior to the meeting date.

The Lakehead University Deputation Policy can be found here:

www.lakeheadu.ca/faculty-and-staff/policies/governance/deputations-by-appointment

We, the Executive of Sustainability Initiative Thunder Bay, have been doing our best to promote sustainable living and practices to the LU community. Though we’ve received a lot of support from students and student groups, we fear that all of our

effort may still be in vain. This is due to a lack of a serious commitment by our school and its Board of Governors. It is for this reason that we will be making a deputation at the next Board meeting, asking the Board of Governors to vote to declare a Climate

Emergency here at Lakehead University.

Sustainability Initiative Thunder Bay (Chris Armiento or Lahama Naeem)

807 632-9419 [email protected]

X

Our recommendation is that the Board of Governors declare a climate emergency at Lakehead University. We feel that if the Board of Governors acknowledges the

seriousness of climate change at Lakehead, then it will send a clear message of where students’ and the institution’s priorities lie and will be critical in guiding future

university decisions with a climate centered approach.

Laptop with projector and screen

“The first stage is to name the emergency because only once we are on emergency footing will we find the capacity to do what is required”

- Naomi Klein

CLIMATE EMERGENCY

For the Lakehead University Board of

Governors to declare a climate emergency

THE ASK

Youth-led Climate Strike in Thunder Bay, November 29, 2019

“A situation in which urgent action is required to reduce or halt climate change and avoid potentially irreversible

environmental damage resulting from it.”- Oxford Dictionary

WHY DECLARE A CLIMATE

EMERGENCY?

1. Act as a leader for other universities2. Demonstrate to students that they are

heard3. Sets ambitious community climate goals4. Builds awareness and support5. Set a precedence to help guide future

Board of governor policy

Climate Strike in Thunder Bay, September 20, 2019

Why Now: Global• Paris Agreement, 2015• IPCC Report 2018• Already living 1° C warming

Wildfires in Australia, 2019/2020

Why Now: National“Past and future warming in Canada is,

on average, about double the magnitude of global warming.”

- Canada’s Changing Climate Report, 2019

Canada’s Changing Climate Report, 2019

Why Now: Regional• Student representation• Message to community• Consequences for research and

academics

Regional evacuation to Thunder Bay, 2019

Lakehead University: A Current Leader in Climate Adaptation

• Climate Adaptation Strategy• Sustainability Plan• Community Energy & Emissions

Plan

LocalSupport

• 90% - Personal importance• 83% - More community action• 62% - High government priority

Perspectives on Climate Change in Thunder Bay: Preliminary Findings

- Dr. L. Galway, Lakehead University

LakLLakehead Students are the Future

We need to take real actions now to ensure a prosperous futures for the future of Lakehead and its students

Now is the time to act.Let Lakehead University join the…

• 475 Councils in Canada• 1,266 jurisdictions and governments globally• 800 million citizens• 7000+ Universities and colleges

...that have already declared a

CLIMATE EMERGENCY.Climate Strike in Montreal, March 15, 2019

BOARD OF GOVERNORS MEETING

DRAFT MINUTES

Date of Meeting: January 31, 2020

Time: 9:00am – 1:00pm

Location: Thunder Bay Campus: UC1001 | Orillia Campus: OA 2001D

Board of Governors Members in Attendance: Michel Beaulieu; Ann Dumyn; Dr. Christine Gottardo; Angela Maltese; Brian McKinnon; Dr. Moira McPherson; Dawne Mowbray; Ross Murray (Chair); Kathryn Rippey; Anna Sampson; David Tamblyn; Cathy Tuckwell; Maria Vasanelli; Murray Waboose*; Wendy Walberg Regrets: Robert Arnone; Sean Speer

Administrative Resources in Attendance: Barbara Eccles (Secretary) - General Counsel & University Secretary; Marcie Morrison (Recorder) - Assistant University Secretary

Invited Guests in Attendance: Dr. David Barnett - Provost and Vice-President, Academic (Lakehead University) Ann Brandt - Interim Vice-President, External Relations (Lakehead University) Dr. Andrew P. Dean - Vice-President, Research and Innovation (Lakehead University) Toby Goodfellow - Chief of Staff, Office of the President (Lakehead University) Dr. Dean Jobin-Bevans - Principal, Orillia Campus (Lakehead University) Dr. Heather Murchison - Vice-Provost, Institutional Planning and Analysis (Lakehead University) Kathy Pozihun - Vice-President, Administration and Finance (Lakehead University) Andrea Tarsitano - Vice-Provost (Students) & Registrar (Lakehead University) Dr. Sarita Verma** - Dean, President and CEO (Northern Ontario School of Medicine)

*Teleconference **Video Conference

The meeting was called to order at 9:05am.

The Chair reminded members and guests that in accordance with the Board Bylaws, Article 20e, anyone wishing to use video equipment to record this public Board meeting was required to contact the Secretary one week prior to the meeting for approval. As no one has requested such approval, video recording during this meeting was prohibited.

The Board was informed in advance that Fossil Free Lakehead planned to attend the open portion of the meeting and would be holding a silent demonstration prior to the meeting in support of divestment. The Chair welcomed and acknowledged the Fossil Free Lakehead group to the open Board meeting.

Item #5

Board of Governors Meeting DRAFT MINUTES January 31, 2020 Page 2 of 9

The Chair opened the meeting by acknowledging the Indigenous territories of Thunder Bay and Orillia. Wendy Walberg joined the meeting. The Chair acknowledged the recent passing of Roy Piovesana. In 2015 Lakehead University made Roy a Fellow in recognition of his substantial contributions to the growth and development of the university.

Item

1. Approval of Agenda MOVED (C. Tuckwell) that the agenda be approved. CARRIED

2. Need for In Camera Items to be Declared Members were reminded that items arising that need in camera attention should be declared at the point of discovery.

3. Declaration of Conflict of Interest Members were reminded of their duty to declare a conflict of interest should awareness of conflict arise at any time during the meeting.

4. Approval of the November 22, 2019 Minutes The minutes of the November 22, 2019 meeting were circulated in advance with the meeting materials. MOVED (A. Dumyn) that the minutes of the November 22, 2019 meeting be approved. CARRIED

5. Business Arising from the Minutes (not on the Agenda elsewhere) There was no business arising from the minutes.

6. Student Member Appointment MOVED (M. Beaulieu) to adjourn to an in camera meeting to discuss items of a personnel, legal, or real estate nature, and other sensitive or confidential matters, and that only members of and others approved by the Board may be present. CARRIED


At 9:20am, the Board adjourned to an in camera meeting. All non Board members were asked to leave the meeting for the in camera session, except that members of the Executive Team including the Board Secretary, the Interim Vice President External Relations, and the Recorder were invited to remain for the in camera session.

Non Board members returned to the open meeting that was called to order at 9:23am.

The Secretary reported that the following motion was approved during the in camera session: MOVED that Dawne Mowbray be appointed as the Student Member for a one year term commencing immediately, through to the annual meeting in 2020.

7. Chair’s Report The Chair provided a debrief of the Lobby Day event in Toronto on December 10, 2019 that he attended, and the community vigil he attended on the Lakehead Thunder Bay campus that recognized the tragic loss of lives in the airline crash that claimed 176 people, many of whom were members of other Canadian universities.

8. President’s Report The January 2020 President’s Report was distributed in advance with the meeting materials and can be found on the Lakehead website at www.lakeheadu.ca. On behalf of the President’s Executive Team, Dr. McPherson welcomed and acknowledged the Fossil Free Lakehead group that was present. The President shared some words in honour of the recent passing of Toie Naysmith, and highlighted the recent appointment of Dr. David Barnett as the Provost and Vice-President, Academic of Lakehead. Report on Appointments: The President’s report on appointments was circulated in advance with the meeting materials for information.

9. Governance and Nominating Committee Report A report of the January 8, 2020 Board Governance and Nominating Committee meeting was circulated in advance with the meeting materials.

http://www.lakeheadu.ca/


10. External Relations Committee Report A report of the January 8, 2020 Board External Relations Committee meeting was circulated in advance with the meeting materials. The President welcomed Ann Brandt in her new role as Interim Vice-President, External Relations of Lakehead.

11. Finance and Operations Committee Report

A report of the January 9, 2020 Board Finance and Operations Committee meeting was circulated in advance with the meeting materials.

The Committee Chair welcomed and acknowledged the Fossil Free Lakehead group and provided a brief history about the deputation that Fossil Free Lakehead made to the Board Finance and Operations Committee on November 7, 2019. It was noted that the Committee reported on the November 7, 2019 deputation at the November 22, 2019 Board of Governors meeting.

Further, in a letter sent to Fossil Free Lakehead on December 12, 2019, the Board Finance and Operations Committee reported that they have requested further analysis of Lakehead’s investment portfolio, including exposure to the 200 listed companies mentioned in the deputation. The Committee intends to conduct further analysis and investigation on this important matter. The Committee will be reporting to the Board of Governors throughout the process.

Several non Board members left the meeting. 2019-20 Fall Enrolment Update: The 2019-20 fall enrolment presentation was circulated in advance with the meeting materials. Highlights from the update included:

● overview of the external landscape influencing 2019-20 enrolment ● overview of 2019-20 fall enrolment ● overview of the integrated planning, budgeting and Strategic Enrolment

Management (SEM) activity

Discussion ensued following the presentation. Strategic Enrolment Management (SEM) Update: The SEM update presentation was circulated in advance with the meeting materials. Highlights included:


● concept and perspective of SEM ● the role of the Office of Student Affairs ● domestic undergraduate recruitment strategy highlights:

○ primary audience, influencers ○ high level overview of the recruitment process ○ enrolment funnel diagram ○ digital/social media external media campaign ○ measuring campaign success

● retention and student success highlights: ○ academic support; financial support; health and wellness; career

support; student life ● strategies to improve student success

Discussion ensued following the presentation. Proposed Changes to Pension Plan Text: A summary outlining the proposed text amendments to the pension plans, prepared by the Vice-President, Administration and Finance, was circulated in advance with the meeting materials.

3a. Pension Plan for Professional Staff of Lakehead University: MOVED (A. Maltese) that the Pension Plan for Professional Staff of Lakehead University be amended as follows with an effective date of January 1, 2020: 1. Article 3.4, Board of Governors’ Additional Contributions, is hereby

amended by adding the word “reduced” before “solvency deficiency” and the words “or if a Plan amendment increases the going concern liabilities of the Plan,” after “as defined in the Pension Benefits Act”.

2. The following new paragraph 3.1.3 is hereby added to Article 3 immediately after paragraph 3.1.2 and all following paragraphs under Section 3.1 shall be renumbered accordingly: “3.1.3 Notwithstanding the foregoing, however, an Active member who is a non-union employee shall contribute to the Plan each pay day the applicable percentage of his Earnings as provided under Article 3.1.1, but without regard to contributions to the Canada Pension Plan.” CARRIED

3b. Lakehead University Employee Pension Plan: MOVED (A. Maltese) that the Lakehead University Employee Pension Plan be amended as follows with an effective date of January 1, 2020:


1. Paragraph 3.01(c) is hereby amended by adding the following at the end of the last sentence: “, except for members of the United Steelworkers Union group for whom membership is mandatory.”

2. Paragraph 4.01 (a) is hereby amended by deleting the last sentence and replacing it with the following: “Starting January 1, 2020, contributions for Members in USW and COPE, and all non-union Members are not reduced by their contributions to the Canada Pension Plan”;

3. Section 4.03 is deleted in its entirety and replaced as follows: “4.03 Matching University Contributions The University shall contribute to the Plan for each Plan Year, on account of current service in the year, Matching University Contributions equal to the sum of: a) For all employee groups, except for United Steelworkers (USW), Canadian Office and Professional Employees Union (COPE) and non-union employees, amounts equal to the total Required Contributions made by Members and; b) For the USW and COPE employee groups, and non-union employees, amounts equal to the total Required Contributions made by the Members, less Canada Pension Plan contributions made by the University on behalf of the Members,

except that, if after June 30, 1996, the Excess Funding Account has a positive balance, the University shall cease contributions and the Excess Funding Account shall fund the University’s contributions until that Account is exhausted. Matching University Contributions shall be made monthly. The University shall deposit such contributions to the Fund within thirty (30) days of the end of the calendar month for which such contributions were made.” CARRIED

The Board took a recess at 10:28am.

The meeting was called back to order at 10:46am.

12. Learning & Research Committee Report A report of the January 8, 2020 Board Learning and Research Committee meeting was circulated in advance with the meeting materials.


13. WORKPLAN ITEM: First Progress Report on Strategic Plan Year Two This presentation was circulated in advance with the meeting materials. Highlights included:

● overview of the five strategic pillars: Academic Excellence; Social Responsibility; Local and Global Partnerships; Entrepreneurship and Innovation; Capacity Development

● overview of the reporting cycle ● “report card” for the nine Strategic Plan metrics that are reported to the Board

at the end of January/early February each year Members had the opportunity to ask questions during the presentation. Dr. Verma joined the meeting during the presentation.

14. WORKPLAN ITEM: Research and Innovation Week Overview Members received a hardcopy of the schedule of events for Research and Innovation Week and were encouraged to attend as many events as possible. Thunder Bay Campus: February 28 - March 5, 2020 Orillia Campus: March 9 - March 11, 2020

15. Other Reports for Information

a. Northern Ontario School of Medicine Report: Dr. Verma gave a presentation that focused on the social accountability of a northern medical school. The presentation was circulated in advance with the meeting materials. Discussion ensued following the presentation.

Dr. Verma left the meeting.

b. Senate Report:

A report of the December 2, 2019 and January 20, 2020 Senate meetings was circulated in advance with the meeting materials.

16. In Camera Meeting MOVED (A. Maltese) to adjourn to an in camera meeting to discuss items of a personnel, legal, or real estate nature, and other sensitive or confidential matters, and that only members of and others approved by the Board may be present. CARRIED


At 11:52am, the Board adjourned to an in camera meeting. Members of the Executive Team including the Board Secretary, the Interim Vice President External Relations, and the Recorder were invited to remain for the in camera session. The Board returned to the regular meeting at 12:57pm. Dr. David Barnett, Ann Brandt, Dr. Andrew Dean, Toby Goodfellow, Dr. Dean Jobin-Bevans, Dr. Heather Murchison and Kathy Pozihun left the meeting during the in camera session.

17. Motions Arising from the In Camera Meeting The following motion was approved during the in camera meeting: MOVED that Angela Maltese be recommended to the Lieutenant Governor in Council for reappointment for up to a three year term. During the in camera meeting, the President reported that she has granted Renewal and Tenure and Simultaneous Promotion to Associate Professor, effective July 1, 2020 to the following individuals: Renewal of Probationary Appointments: Dr. Irfan Butt, Faculty of Business Administration Dr. Liang Cui, Department of Civil Engineering Dr. Donald Henne, Faculty of Natural Resources Management Dr. Anna Kone Pefoyo, Department of Sciences Dr. Ali Tarokh, Department of Mechanical Engineering Dr. David Thompson, School of Nursing Dr. ShiKui Wu, Faculty of Business Administration Dr. Abdulsalam Yassine, Department of Software Engineering Dr. Wenyai Zhao, Faculty of Business Administration Dr. Michael Campbell, Department of Chemistry Dr. Jennifer Chisholm, Department of Women’s Studies Dr. Salimur Choudhury, Department of Computer Sciences Dr. Sarah Jacoba, Department of Languages Dr. Gabriel Oba, Department of Chemistry Dr. Deborah Scharf, Department of Psychology Dr. Karl Stogstad, Department of Economics Dr. Lana Ray, Department of Indigenous Learning Renewal, Tenure and Simultaneous Promotion to Associate Professor: Dr. Max Haiven, Department of English Dr. Barbara Parker, Department of Sociology Tenure and Simultaneous Promotion to Associate Professor: Dr. Paul Cormier, Faculty of Education Dr. Lesia Desmoulins, Faculty of Education


Daniel Dylan, Bora Laskin Faculty of Law Dr. Sylvane Filice, School of Nursing Dr. Angela Hovey, School of Social Work Dr. Meridith Lovell-Johnston, Faculty of Education Dr. Fashid Shams, Faculty of Business Administration Dr. Ryan McVeigh, Departments of Sociology and Interdisciplinary Studies Dr. Chris Sanders, Department of Sociology

18. Informational Items Members were reminded of the next meeting on March 12, 2020 from 9:00am - 1:00pm in the Senate Chambers. The 2019-20 Board meeting schedule was circulated in advance with the meeting materials.

19. Other Business The President extended an invitation to the Board to attend a presentation on March 12, 2020, following the Board Committee of the Whole meeting. The presentation focuses on the post secondary landscape and is a joint effort between Lakehead’s Senior Executive Team and an external organization.

The meeting adjourned at 1:01pm.

Mr. Ross Murray, Chair Ms. Barbara Eccles, Secretary

President’s Report to Board of Governors • November 2019 0

March 2020

President’s Report to Board of Governors

Item #8

Office of the President Research and Innovation Week launched by Governor General of Canada

Lakehead University Thunder Bay hosted its annual Research and Innovation Week from February 26 to March 5 under the theme, Our Creative Mind. The various talks and activities were for all ages and kicked off with displays and booths by Lakehead researchers and students at the Intercity Shopping Centre on Saturday, February 29.

On Wednesday, January 26, Her Excellency, The Honourable Julie Payette, Governor General of Canada, hosted a talk as part of the official launch of Research and Innovation Week. Her presentation included explaining the role of Canada’s Governor General, as well as inspiring guests with her storied experience as an astronaut and how curiosity and research are key to our world’s future successes.

Click here to view full story…

Federal Government Meetings

On February 5, I was joined by Lakehead’s Vice-President (Research and Innovation), Dr. Andrew Dean, and our Director of Government Relations, Richard Longtin, in Ottawa to meet with several individuals and agencies of the Government of Canada.

The first set of meetings occurred with executive members of the Canadian Institute of Health Research (CIHR), Natural Sciences and Engineering Research Council (NSERC) and Natural Resources Canada (NRCan). These meetings allowed us to highlight our research and innovation strength and to discuss possible areas of collaboration. The trip also afforded us the opportunity to meet with Philip Jennings, our University Champion who now occupies the role of Deputy Secretary to the Cabinet, Plans and Consultations. Finally, we were able to meet with MP Marcus Powlowski to discuss our Gichi Kendaasiwin application. Concluding the day, we were pleased to host an Alumni reception at the Chateau Laurier with key Ottawa alumni and special guests, including Minister of Health, Patty Hajdu, where we shared recent Lakehead achievements.


https://www.lakeheadu.ca/about/news-and-events/news/archive/2020/node/55177

Canada Research Chair Secretariat commends Lakehead for achieving CRC equity targets

The Office of the Vice-President Research and Innovation is pleased to report that the CRC Secretariat has commended Lakehead University's efforts to create more diversity within the CRC program. As a result, Lakehead’s CRC equity targets were met by the December 2019 deadline. This allows Lakehead University the privilege of continuing to participate fully in the CRC program.

Disrupt It challenge helps City of Thunder Bay

Lakehead’s Disrupt It weekend brings together bright, passionate, entrepreneurial-minded individuals to launch an idea in 54 hours.

This year’s event was held in Lakehead's business incubator, Ingenuity, and the theme was "Generate Ideas that Re-Imagine your City". It included 52 participants who gave 22 pitches on the first night that became 9 teams working the entire weekend to form their businesses and hone their pitch.

The event brought out 24 mentors throughout the weekend, and even had the youngest participant to date, at 13

years old. The weekend kicked off with engaging keynote speakers from Wake the Giant, followed by individuals pitching their ideas, and cross-functional teams forming in order to develop the idea and validate a business model. The weekend concluded with teams presenting their final pitch to a panel of judges and competing for the grand prize!

Grand Prize Winner: Build The Bay - Aiming to reduce financial barriers to real estate ownership

CEDC's Smart City Award: Willconnect - A volunteer management incentive system

People's Choice: 180 Development Group - Revitalizing vacant spaces and and beautification projects


Capacity Development Ontario Northland extends service to Thunder Bay and Lakehead University

On February 12, the Honourable Greg Rickford, Minister of Energy, Northern Development and Mines, announced that Ontario Northland will extend its bus service to Thunder Bay beginning April 2020. The new route will connect communities, passengers, and students in Northwestern Ontario by providing seamless service from Thunder Bay to Eastern Ontario, including Sault Ste. Marie, Sudbury, North Bay, Toronto and Ottawa. Ontario Northland’s motor coach service will operate six days a week and will have stops including Lakehead University and Thunder Bay Regional Health Sciences Centre.

Click here to read the complete story…

Academic Excellence Lakehead University researchers receiving more than $140k from CFI

On February 20, two Lakehead researchers received grants from the Canada Foundation for Innovation (CFI) valued at more than $140,000 in total.

Dr. Maryam Ebrahimi, a Tier 2 Canada Research Chair in Low-dimensional Nanomaterials, is receiving $125,000 to purchase a scanning tunneling microscope, which allows the imaging of molecules and their reactions at nanoscale resolution, for making low-dimensional nanomaterials.

Dr. Michel Bedard, Director of Lakehead’s Centre for Research on Safe Driving, received $15,707 to contribute to reducing traffic-related injuries by conducting basic and applied research on processes that support safe driving, and developing interventions that promote road safety.

Click here to view media release…


https://news.ontario.ca/mndmf/en/2020/02/ontario-connecting-communities-across-northwestern-ontario.html


Business Administration team places 2nd in ACHIEVE competition

Four students from Lakehead University Thunder Bay earned second place in a competition held during the ACHIEVE conference in Toronto from Jan. 31 - Feb. 1. The team included Bonnie Donaghy, Mitchell Argue, Adam Kok, and Laura Siegers.

ACHIEVE is Canada’s premier undergraduate accounting conference, hosted by the Ted Rogers School of Management. This year’s case competition dealt with Technology, Automation and Innovation.

Sixteen teams from across Canada participated in the two-day conference at the Marriott Downtown Eaton Centre Hotel in Toronto, which included an accounting-based case competition, guest speakers, and networking events.


Bora Laskin Faculty of Law students win moot competition against other Ontario law schools

For the second year in a row, a team from Lakehead University’s Bora Laskin Faculty of Law placed first at the Arnup Cup moot, a mock trial where the team argued a fictitious case.

Justin Blanco and Justis Danto-Clancy won the Arnup Cup on February 8 in Toronto after successfully defending their fictional client, bar owner Carl Benoit, charged with causing an indignity

to a body and first-degree murder. Benoit pleaded guilty to the first charge and not guilty to the second.

The pair began preparing in mid-December, combing through witness statements, police and forensic reports, and other documents relating to the mock case. They read the materials over Christmas and met with their coaches in early January. Both teams also worked closely with coaches Marco Frangione and Amanda Gallo, who was part of the winning team from last year.





CELL partnerships create new learning opportunities for community

The Office of Community Engagement and Lifelong Learning (CELL) has partnered with the Ontario Benthic Biomonitoring Network to host the family level certification of its program over Winter Study Week. As part of this partnership, six Lakehead faculty and students, one from Thunder Bay, will take part in the program free of charge.

It is an excellent professional development opportunity for all involved. CELL has also partnered with the City of Orillia, the County of Simcoe, the Community Development Corporation and others to host Artpreneur, a program enabling local artists to learn about entrepreneurship. Sixteen students participated in the program, and six of these pitched concepts at the Artpreneur Expo on Feb. 6 at the Orillia Opera House.

Lakehead University opens new Career Zone

On January 29, Lakehead University held a ribbon cutting to open the new Career Zone., a new space on our Thunder Bay campus that will offer a variety of supports and services such as resume review, interview and job searching skill development, and an alumni mentorship program.

Staff from the Career Zone office will also organize networking events such as the four annual

career fairs, career exploration resources, and a variety of skill building workshops.

Third Age Learning finishes up another successful winter series

Third Age Learning Lakehead has just finished up another successful lecture series, "Religion in the 21st Century?", with over 350 people in attendance. Highlights included Canada Research Chair (Religious Diversity and Social Change, University of Ottawa) Dr. Lori Beaman's talk, "A Changing Landscape: The Impact of Canada's New Religious Diversity," and the Director of the Canadian Network for Research on

Terrorism, Security, and Society (University of Waterloo), Dr. Lorne Dawson's talk on "Becoming a Religious Terrorist in Canada: Who, How, and Why?"

Over 50 participants will take part in a bus tour to three religious sites in the GTA on February 26, and TALL is busy planning our next series for May and June: "How Music Changes the World".


Social Responsibility Achievement Program & Native Access Program – Career & Undergraduate Exploration Day

On February 14, the Achievement Program and Native Access Program (NAP) co-hosted a Career & Undergraduate Exploration Day for NAP

students and Achievement Program students in grades 10-12. This event was the 7th annual Exploration Day for NAP, and the second year joining with the Achievement Program.

NAP is intended for students of Aboriginal ancestry who have not met the regular or mature university entry requirements, or who require academic preparation to become eligible for admission to a Lakehead University program. The Achievement Program is Lakehead University’s commitment to supporting access to postsecondary education by providing opportunity to students who experience socioeconomic barriers, starting in grade four.

NAP and Achievement Program students participated in a speed networking session with Lakehead University faculty, staff, and current students to explore various undergraduate degrees or career pathways they might wish to pursue. The speed networking consisted of four 15-minute rounds with representatives from Lakehead Athletics, Business Administration, Canadian Armed Forces,

Engineering, Indigenous Education, Indigenous Learning, the Northern Ontario School of Medicine, Outdoor Recreation, Parks & Tourism, Psychology, Social Work, and Women’s Studies.

In the afternoon, NAP students participated in a breakout session with Student Awards & Financial Aid while the Achievement Program students worked in teams to complete a campus-wide scavenger hunt.

The Achievement Program and Native Access Program look forward to their continued partnership to host this annual event for our students.


Local and Global Partnerships Internationalizing our campus community

On February 12, Katie Fraser, International Engagement Specialist, met with over 40 members of the Orillia Business Women’s Association. Fraser provided OBWA members with an overview of Lakehead University International, spoke to the specialized support services offered to International students on the Orillia Campus and study abroad opportunities, and provided an overview of how OBWA members can get involved with internationalizing the Orillia Campus and community.

Making a difference – ITSTARTS Campaign

Lakehead Orillia HBSW students Jessica Dinner and Samantha Long recently participated in the County of Simcoe’s ambassador training for the upcoming #ITSTARTS public education campaign. Jessica and Samantha will be among the students at Lakehead Orillia spreading positive messages of diversity and inclusion on and off-campus throughout March.

Simcoe County Alumni host game night with the Barrie Colts

On Jan. 22, the Simcoe County Alumni Chapter and the Lakehead University Student Alumni Association held the Lakehead Night at the Barrie Colts. Over 150 students and alumni were in attendance, making it one of the most successful Colts nights.



MEMORANDUM

Date: March 3, 2020

From: Moira McPherson – President and Vice Chancellor

To: The Board of Governors

Meeting Date: March 12, 2020

Agenda Item: 8a – Report on Appointments

Adjunct Professor Appointments

• Dr. Ellen Field was appointed as an Internal Adjunct Professor in the Faculty of Education,effective January 1, 2020 to December 31, 2023.

• Dr. Christopher Murray was appointed as an Internal Adjunct Professor in the Faculty ofEducation, effective January 1, 2020 to December 31, 2023.

• Dr. Melissa Oskineegish was appointed as an External Adjunct Professor in the Faculty ofEducation, effective January 1, 2020 to December 31, 2023.

• Dr. Florin Pendea was appointed as an Internal Adjunct Professor in the Faculty of NaturalResources, effective November 1, 2019 to October 31, 2023.

• Dr. Alexa Scully was appointed as an External Adjunct Professor in the Faculty ofEducation, effective January 1, 2020 to December 31, 2023.

• Dr. Kathryn Sinden was appointed as an Internal Adjunct Professor in the Department ofHealth Sciences, effective July 1, 2019 to June 30, 2023.

• Dr. Afshin Vafaei was appointed as an External Adjunct Professor in the Department ofHealth Sciences, effective July 1, 2010 to June 30, 2023.

• Dr. Brianne Wood was appointed as an External Adjunct Professor in the Department ofHealth Sciences, effective July 1, 2019 to June 30, 2023.

Chair Appointments

• Dr. Lori Chambers was appointed as the Chair of the Department of Women’s Studies,effective July 1, 2020 to June 30, 2023.

• Dr. Sreekumari Kurissery was appointed as the Chair of the Department of SustainabilitySciences, effective July 1, 2020 to June 30, 2023.

• Dr. Antony J. Puddephatt was appointed as the Chair of the Department of Sociology,effective July 1, 2020 to June 30, 2023.

• Dr. Chris Sanders was appointed as Acting Chair of the Department of Sociology, effectiveJuly 1, 2020 to December 31, 2020.

Item #8a

OPEN REPORT TO THE BOARD OF GOVERNORS – March 12, 2020

From: Angela Maltese - Chair, Finance & Operations Committee Subject: Finance & Operations Committee Open Report Report Time: 5 minutes

Committee Members: Robert Arnone; Dr. Michel Beaulieu; Ann Dumyn; Dr. Christine Gottardo; Angela Maltese (Chair); Dawne Mowbray; Ross Murray; Dr. Moira McPherson; Anna Sampson; Cathy Tuckwell; Maria Vasanelli

The Board Finance and Operations Committee (BFOC) met on February 13, 2020. The following items of business were on the agenda:

Approval of Previous Minutes The Committee approved minutes of the November 7, 2019 meeting.

Investment Update The Committee received a report from investment advisor Ryan Kuruliak (Proteus Performance) and annual investment performance updates from fund managers Scott Hackney and Colin Aubre (Conner Clark & Lunn Investment Management Ltd.) and Paul Rolston and Aaron Bennet (Jarislowsky Fraser).

Responsible Investment The Committee reviewed the Responsible Investment Policy and discussed policy compliance, fiduciary and ethical responsibilities, and other internal/external impacts to contemplate during divestment considerations.

At the request of the Committee, the fund managers provided an answer the following questions related to responsible investment:

• Do you take environmental, social and governance (ESG) criteria into account?• Are you investing in sustainable funds?

Following a lengthy discussion, the Committee determined the next steps with regards to responsible investing.

Further confidential details have been reported to the Board of Governors in an in camera report.

Tuition Fees and Miscellaneous Fees The Committee reviewed the proposed tuition and miscellaneous fees for 2020-21 and will be making a recommendation to the Board of Governors.

Item #10

2 Other Reports/Updates

• Strategic Mandate Agreement 3 (SMA3) Update Further confidential details have been reported to the Board of Governors in an in camera report. Motions Approved

• Approval to recommend that the Board of Governors approves the proposed tuition fees for 2020-21.

Informational Items Received

• Statement of Investment Policies and Guidelines for Trust and Endowment Funds • Statement of Investment Policies and Guidelines for Restricted Internal Fund • 2019-20 Operating and Ancillary Update • Investment Reports • Committee Workplan Progress Report • 2019-20 Board Meeting Schedule • Lakehead University Sustainability Action Plan 2019-2024

Office of Financial Services

(807) 343-8243

MEMORANDUM

Date: February 13, 2020

To: Finance & Operations Committee

From: Kathy Pozihun, Vice-President (Administration & Finance) Rita Blais, Associate Vice-President (Financial Services)

Subject: 2020/21 Tuition Fees and Other Miscellaneous Fees

PROPOSED TUITION FEES

On January 17, 2019, the Minister of Training, Colleges and Universities (MTCU) announced a new tuition fee framework. All publicly funded colleges and universities were instructed to set 2019/20 tuition fees by reducing the 2018/19 tuition fees by 10% for funding-eligible students in funding-eligible programs. For Lakehead University, that translated into all tuition fees charged to domestic students in academic credit programs. These domestic tuition fees remain at this level for the 2020/21 academic year. In addition to the tuition fee framework, MTCU confirmed the continuation of the tuition fee set aside requirements; for the 2019/20 and 2020/21 years, this translated into a decrease in the total tuition set aside obligation of approximately 10% in 2019/20 and will remain constant in 2020/21.

The tuition fees for both domestic undergraduate and graduate programs are illustrated below:

PROPOSED DOMESTIC TUITION FEES

Approved 2018/19

Proposed 2019/20

Tuition 2020/21

Undergraduate (First Year)

Business 7,967.48 7,170.73 7,170.73 Education, Concurrent 6,921.47 6,229.32 6,229.32 Education, Consecutive 6,955.15 6,259.64 6,259.64 Engineering (common year in applied science)

6,962.63 6,266.37 6,266.37

Engineering 8,557.65 7,701.88 7,701.88 Law 18,593.81 16,734.43 16,734.43 Other 6,649.45 5,984.51 5,984.51

Graduate (First Three Terms)

Masters (first three terms) 8,983.19 8,084.87 8,084.87 Master of Public Health (first three terms) 9,254.01 8,326.63 8,326.63 Master of Science in Management

(Twelve month domestic program fee) 14,971.98 13,474.77 13,474.77

Master of Business Administration (Twelve month domestic program fee)

20,619.00 18,557.10 18,557.10

Doctorate 8,983.19 8,084.87 8,084.87

Tuition for funding-ineligible students, such as international students, is excluded from the policy. We have examined tuition fees charged to international students at all Ontario universities. The proposed

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Item #10a

fees for both undergraduate and graduate International students have been reviewed with James Aldridge, Vice-Provost International. These proposed fees place Lakehead University close to our competitor universities in the province.

PROPOSED INTERNATIONAL TUITION FEES Approved 2019/20

Proposed 2020/21

Undergraduate (Appendix 1) Business 27,000.00 28,350.00 Engineering 28,400.00 32,000.00 Other 23,731.00 25,000.00

Graduate (Masters) (Appendix 2)

Business (MBA) 36,000.00 37,800.00 MSc in Management 26,625.00 28,000.00 Engineering Degree 27,000.00 30,000.00 Computer Sciences 22,400.00 24,000.00 Education 22,400.00 23,500.00 Other 22,400.00 23,000.00

Graduate (PhD) (Appendix 3) Engineering 19,000.00 19,000.00 Other 19,000.00 19,000.00

MISCELLANEOUS FEES (Appendix 4)

The Miscellaneous Fees include Compulsory Ancillary Fees, Fees for Field Trips, and Other Additional Course Fees.

On January 17, 2019 the Minister of MTCU also introduced the “Student Choice Initiative” (SCI) which was an ancillary fee classification framework. This initiative was to provide transparency, allow students to opt out of some ancillary fees, and provide students with a choice of which services and activities they wished to support. The new guidelines continued to operate alongside current policies including the Compulsory Fee Protocol signed with LUSU whereby, for example, some fees can only be increased at the annual rate of increase of the Statistics Canada Consumer Price Index (CPI) for Ontario as at the preceding December 31. When fees were non-essential students were provided with an opt-out mechanism. Essential services included athletics and recreation, health and counselling, student buildings, and academic support. Existing mandatory transit pass fees were classified as essential. All other fees were considered as non-essential.

On November 21, 2019 the Divisional Court quashed the Ontario government’s SCI in the Canadian

Federation of Students v. Ontario (Minister of Colleges and Universities). The court ruled that the two policies that comprise the SCI were beyond the scope of the provincial executive’s legal

authority. On December 9, 2019, Ontario launched an appeal. Some Ontario universities suspended application of SCI for the 2020 winter term. Lakehead will suspend the application of SCI commencing with the 2020 fall term.

Program specific fees such as field trip fees were not part of the framework. Field trip fees may be charged for reasonable, direct costs of travel and accommodation of students on compulsory field trips. All proposed increases are based on projected costs of the field trip and substantiated in writing by the Deans. Similarly, fees charged for lab supplies are based on actual costs and must be substantiated.

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APPENDIX 1

FIGURE 1Undergraduate International Business 2019/20 2018/19 % increaseUniversityAlgoma $18,287 $17,252 6.00%Nipissing University $19,325 $19,325 0.00%Trent University $21,385 $20,367 5.00%UOIT $24,330 $22,119 10.00%Laurentian University $26,514 $24,104 10.00%Lakehead University $27,000 $25,358 6.48%University of Windsor $27,300 $26,000 5.00%University of Guelph $27,570 $25,064 10.00%Wilfrid Laurier University $28,860 $27,481 5.02%Carleton University $29,208 $27,045 8.00%Ryerson University $30,000 $25,935 15.67%York University $30,607 $28,472 7.50%McMaster University $38,168 $35,341 8.00%University of Waterloo $39,168 $37,302 5.00%University of Ottawa $44,379 $38,591 15.00%Western » Main Campus $44,800 $40,000 12.00%Queen's University $48,833 $45,681 6.90%Toronto » All Campuses $60,570 $56,610 7.00%Source: COU Fee Survey Report 2019-20 (Tables 7A and 7B).

$586,304 $542,047 8.16%

PROPOSED 2020/21 TUITION FEE $28,350.00 REPRESENTS 5% INCREASE

FIGURE 2Undergraduate International Engineering 2019/20 2018/19 % increaseUniversityLakehead University $28,400 $25,358 12.00%UOIT $28,608 $26,007 10.00%University of Windsor $30,330 $28,350 6.98%Laurentian University $32,158 $30,627 5.00%University of Guelph $33,551 $29,175 15.00%Carleton University $34,994 $32,402 8.00%Ryerson University $35,000 $27,676 26.46%Western » Main Campus $41,312 $36,886 12.00%Queen's University $47,062 $43,576 8.00%McMaster University $49,941 $45,402 10.00%University of Waterloo $51,306 $44,614 15.00%University of Ottawa $52,707 $45,832 15.00%Toronto » All Campuses $58,680 $54,840 7.00%Source: COU Fee Survey Report 2019-20 (Tables 7A and 7B).

$524,049 $470,745 11.32%

PROPOSED 2020/21 TUITION FEE $32,000.00 REPRESENTS 12.7% INCREASE

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APPENDIX 1

FIGURE 3Undergraduate International Arts & Science 2019/20 2018/19 % increaseUniversityAlgoma $18,287 $17,252 6.00%Nipissing University $19,325 $19,325 0.00%Trent University $21,385 $20,367 5.00%UOIT $21,935 $19,941 10.00%Lakehead University $23,731 $22,601 5.00%OCAD $24,060 $22,340 7.70%University of Guelph $24,300 $22,091 10.00%University of Windsor $24,680 $23,500 5.02%Wilfrid Laurier University $25,320 $24,104 5.04%Carleton University $25,503 $24,761 3.00%Laurentian University $25,960 $24,104 7.70%Ryerson University $26,000 $24,454 6.32%York University $28,633 $26,030 10.00%McMaster University $30,744 $27,977 9.89%Western » Main Campus $31,042 $28,743 8.00%University of Waterloo $33,614 $29,230 15.00%University of Ottawa $36,161 $31,444 15.00%Queen's University $46,191 $41,614 11.00%Toronto » All Campuses $53,290 $49,800 7.01%Source: COU Fee Survey Report 2019-20 (Tables 7A and 7B).

$540,161 $499,678 8.10%

PROPOSED 2020/21 TUITION FEE $25,000.00 represents 5.3% increase

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APPENDIX 2

FIGURE 4Masters International Business 2019/20 2018/19 % increaseUniversityUniversity of Windsor $25,200 $24,000 5.00%Brock University $29,284 $29,284 0.00%Lakehead University $36,000 $32,358 11.26%Ryerson University $37,610 $35,819 5.00%Carleton University $41,244 $38,190 8.00%McMaster University $39,736 $38,957 2.00%Laurentian University $40,537 $39,742 2.00%Wilfrid Laurier University $46,215 $44,000 5.03%York University $51,253 $50,002 2.50%Toronto » All Campuses $59,450 $57,160 4.01%Western » Main Campus $111,750 $106,500 4.93%Source: COU Fee Survey Report 2019-20 (Tables 9A and 9B).

$518,279 $496,012 4.49%

PROPOSED 2020/21 TUITION FEE $37,800.00 represents 5% increase

FIGURE 5Masters International Engineering 2019/20 2018/19 % increaseUniversityQueen's University $19,492 $19,492 0.00%Laurentian University $21,542 $21,202 1.60%UOIT $22,795 $21,709 5.00%Ryerson University $23,340 $22,656 3.02%University of Guelph $23,425 $20,915 12.00%Lakehead University $27,000 $25,358 6.48%Carleton University $29,175 $27,015 8.00%University of Windsor $30,000 $27,500 9.09%Western » Main Campus $31,675 $30,167 5.00%University of Ottawa $33,872 $29,454 15.00%University of Waterloo $34,524 $30,024 14.99%Toronto » All Campuses $59,230 $54,840 8.01%Source: COU Fee Survey Report 2019-20 (Tables 9A and 9B).

$356,070 $330,332 7.79%


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APPENDIX 2

FIGURE 6Masters International 2019/20 2018/19 % increaseUniversityQueen's University $12,927 $12,927 0.00%McMaster University $17,096 $17,096 0.00%Western » Main Campus $18,247 $17,889 2.00%Nipissing University $18,350 $18,350 0.00%UOIT $18,790 $18,422 2.00%York University $18,825 $18,825 0.00%Trent University $19,792 $19,216 3.00%University of Guelph $20,513 $19,915 3.00%Wilfrid Laurier University $20,655 $20,049 3.02%University of Waterloo $21,126 $20,514 2.98%Ryerson University $21,540 $20,912 3.00%Laurentian University $21,542 $21,202 1.60%Carleton University $22,347 $21,699 2.99%Lakehead University $22,400 $21,748 3.00%University of Windsor $22,650 $21,525 5.23%Brock University $23,504 $23,504 0.00%Toronto » All Campuses $23,770 $22,640 4.99%University of Ottawa $25,472 $22,149 15.00%OCAD $30,762 $28,575 7.65%Source: COU Fee Survey Report 2019-20 (Tables 9A and 9B).

$400,308 $387,157 3.40%


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APPENDIX 3

FIGURE 7International Ph.D. Engineering 2019/20 2018/19 % increaseUniversityToronto » All Campuses $6,210 $6,900 -10.00%Western » Main Campus $6,360 $7,067 -10.00%University of Ottawa $7,062 $7,846 -9.99%Queen's University $12,927 $12,927 0.00%McMaster University $17,096 $17,096 0.00%York University $18,000 $18,000 0.00%UOIT $18,790 $18,422 2.00%Lakehead University $19,000 $25,358 -25.07%Ryerson University $20,640 $20,037 3.01%University of Waterloo $20,916 $20,310 2.98%Carleton University $21,342 $21,342 0.00%Laurentian University $21,542 $20,745 3.84%Source: COU Fee Survey Report 2019-20 (Tables 9A and 9B).

$189,885 $196,050 -3.14%


FIGURE 8International Ph.D. 2019/20 2018/19 % increaseUniversityToronto » All Campuses $6,210 $6,900 -10.00%Western » Main Campus $6,360 $7,067 -10.00%University of Ottawa $6,367 $7,074 -9.99%Queen's University $12,927 $12,927 0.00%McMaster University $17,096 $17,096 0.00%York University $18,000 $18,000 0.00%Nipissing University $18,350 $18,350 0.00%UOIT $18,790 $18,422 2.00%Lakehead University $19,000 $21,748 -12.64%Carleton University $19,590 $19,590 0.00%University of Guelph $19,681 $19,108 3.00%Trent University $19,792 $19,216 3.00%Ryerson University $20,640 $20,037 3.01%Wilfrid Laurier University $20,655 $20,049 3.02%University of Waterloo $20,916 $20,310 2.98%Laurentian University $21,542 $20,745 3.84%University of Windsor $22,650 $21,525 5.23%Brock University $23,504 -100.00%Source: COU Fee Survey Report 2019-20 (Tables 9A and 9B).

$288,566 $311,668 -7.41%


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APPENDIX 4

LAKEHEAD UNIVERSITYBolding in red denotes increases in the respective year Approved ProposedCPI (Ont.) Dec 19 over Dec 18: 1.019 2019-20 2020-21

Essential Fees (Mandatory-Per MTCU Classification 2019-20)All StudentsStudent Athletic Fee (Thunder Bay Campus) 117.94 120.18Student Athletic Fee (Orillia Campus) 94.37 96.16

Health Services Support Fee(Thunder Bay Campus) 62.02 63.20Health Services Support Fee (Orillia Campus) 62.02 63.20

Athletic Building Fund Fee (Thunder Bay Campus) 70.00 70.00

Athletic Building Fund Fee (Thunder Bay Campus) 2018 referendum 99.00

Capital Improvements C J Saunders Building 30.00 30.00

Computer Enhancement Fee (both campuses) 25.00 25.00

Orientation & First Year Experience Fee (renamed from New Student Orientation Fee; all new students) 20.00 75.00

Program SpecificEngineering students Engineering Fee 30.00 30.00 Eng Equip Endowment Fee 35.00 35.00

Nursing StudentsCanadian Nursing Students Association Fee (Full Time) 10.00 10.00Canadian Nursing Students Association Fee (Part Time) 6.00 6.00

Approved Proposed

2019-20 2020-21

Student Appeal Fee 45.00 45.00Audit Fee (per 1.0 FCE) 598.45 598.45Convocation Ceremony (non-refundable) 70.00 70.00Co-op Continuing work term (same employer) 338.48 338.48Co-op Work Term Application Fee 30.00 30.00Co-op Work Term Late Application Fee (submitted after deadline) 50.00 50.00Co-op First Work Term 677.01 677.01Course Change (First Term) 16.00 16.00Course Change (Second Term) 16.00 16.00Degree Parchment mailing fee 25.00 25.00Degree Replacement Certificate 50.00 50.00Document Evaluation Fee (Charged to Prospective Students) 60.00 60.00Duplicate Student ID Card 15.00 15.00Duplicate Tax receipt 10.00 10.00Fee to clear an Incomplete 16.00 16.00Graduate Studies Application Fee 100.00 100.00International Application Fee 135.00 135.00International Wire Transfer Fee 75.00 75.00Late Gown Rental Fee 50.00 50.00Late Payment Fee (per missed payment deadline) 100.00 100.00Letter of Permission/Student Exchange 100.00 100.00Letters of Verification/Degree Audit 50.00 50.00Missed/Deferred Exam Fee 35.00 35.00Office of Financial Services Miscellaneous Letter 20.00 20.00Office of the Registrar Miscellaneous letter 20.00 20.00Petition for Late Withdrawal Fee (per course) 35.00 35.00Pre-Collection Letter 20.00 20.00Program Change Fee 30.00 50.00Refund Administrative Fee 25.00 25.00Rental of academic gown & hood (non-refundable) 40.00 40.00Special Exam off campus: North America 175.00 200.00Special Examination, per paper 100.00 100.00

Schedule of Fees for Services (previously "Miscellaneous Fees")

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APPENDIX 4

Statement of Account Print 10.00 10.00Transcript per copy 15.00 15.00Undergraduate Application Fee (Part Time and Returning LU students) 50.00 50.00

Non-Refundable DepositsDomestic:Undergraduate Domestic (all non-Juris Doctor admits) 200.00 200.00Undergraduate Juris Doctor Admits 500.00 500.00Graduate Domestic (all non-MBA, and non-MPH) 100.00 100.00Graduate MBA and MPH programs 500.00 500.00

International:Undergraduate International 300.00 400.00Graduate International (all non-MBA, and non-MPH) 500.00 750.00Graduate MBA and MPH programs 500.00 500.00

Course Related FeesBolding in red denotes increases in the respective year Approved Proposed

2019-20 2020-21Anthropology Lab Supplies

15.00 15.0015.00 15.0025.00 25.0025.00 25.0037.00 37.0015.00 15.0025.00 25.0025.00 25.00

610.00 610.00

20.00 20.00BIOL 1110, 1130, 2011, 2012, 2030, 2050, 2051, 2070, 2110, 2131, 2171, 2210, 2711, 2910,BIOL 3010, 3012, 3114, 3135, 3212, 3213, 3217, 3219, 3232, 3250, 3251, 3470,BIOL 4111, 4115, 4211, 4212, 4231, 4430, 4435, 4512, 4710, 4770BIOL 3138 (cross listed with ANTH 3138) 37.00 37.00BIOL 3252, 3272 (cross listed with CHEM 3251, 3271) 25.00 25.00

30.00 30.001,500.00 1,500.00

25.00 25.00

CHEM 2610 FAO Field Trip 10.00

Education70.00 70.00

EDUC 3531 125.00EDUC 3910 300.00EDUC 4035, 4226 16.00

15.00 15.0020.00 20.00

325.00 325.0015.00 15.00

300.00 300.0030.00 30.00

750.00 750.00500.00 500.00

Re-registration in Math Competency Exam EDUC 0451 (deleted 0450 for 20-21) 125.00 125.00

Chemical

ECHE 2555 21.00 21.00ECHE 3438 45.00 45.00ENGI 3014, 4056 15.00 15.00ECHE 4231 10.00 10.00

Civil

Teacher Candidates Additional Placement Fee (Request for 3rd Placement)Teacher Candidates Deferred Placement Fee

Engineering Lab Supplies

Education 4284/4203 (includes Education 3218 field trips)

Education AQ 4708 ADELate Registration Fee

Education 4208

BIOL 3450 (cross listed with NRMT 3450)

EDUC (Lab Supplies) - 4200, 4201, 4205, 4224EDUC (Lab Supplies) - 4225

ANTH 3815, ANTH 3817ANTH 4219ANTH 4450

ANTH 3801 (Archeology Field School)

Biology Lab Supplies

BIOL 4152 Field Trip

Chemistry Lab SuppliesCHEM 1050, 1110, 1111, 1130, 1131, 2111, 2211, 2231, 2351, 2411, 2412,CHEM 3131, 3210, 3231, 3251, 3271, 3371, 3451

EDUC 3010/ INDI 3010 (Art Supplies)

ANTH 3118ANTH 3133ANTH 3134ANTH 3136ANTH 3138

9 of 11

APPENDIX 4

ECIV 1235, 2135, 4969 40.00 40.0020.00 20.00

Electrical - Thunder Bay Campus

15.00 20.00Electrical - Barrie Campus

EELE 3311, 4134, 4139, 4969 20.00Mechanical

15.00 15.00Software

20.00 20.0030.00 30.00

ENSU 3013 310.00 335.00ENSU 4110 15.00 15.00ENSU 4013 310.00 335.00

General SciencePhotography Lab Fee GSCI 0310 and 0330 80.00 80.00

Geography Lab SuppliesGEOG/ENST 1170 F1, F2, F3 & F4 15.00 20.00GEOG 2215 25.00GEOG 2232 15.00 25.00GEOG 2351 25.00 25.00GEOG 3253 25.00GEOG 4231 75.00GEOG/ENST 4411 10.00 10.00

Geology Lab SuppliesGEOL 2215, 2217, 3217, 3218, 4411 10.00 10.00GEOL 3015 15.00 15.00GEOL 4161 (plus the cost of students food) 510.00 535.00GEOL 1111 FA/ENST 1112 FA 50.00 50.00GEOL 2318 65.00 65.00GEOL (Water Resource Scienc (plus the cost of students food) 510.00 535.00

KinesiologyField School (Collected for year levels 1-4 for all Kinesiology Students - Including Con.Ed./Kin) 105.00 105.00

40.00 40.00MDST 2030, 2610, 3630, 3690MDST 3910, 3930 Internship Application Fee 30.00 30.00MDST 3910, 3930 Internship Late Application Fee 50.00 50.00

50.00 60.00

50.00 50.00

MUSI 1608, 1700, 1704, 2400, 2402, 2404, 2405, 2406, 2408, 2500, 2502, 2504, 2505, 2506,MUSI 2508, 2600, 2602, 2604, 2606, 2608, 2700, 2702, 2704, 3400, 3402, 3405, 3406, 3408, 3500, 3502MUSI 3504, 3505, 3506, 3508, 3600, 3602, 3604, 3606, 3608, 3700, 3702, 3704MUSI 4400, 4402, 4404, 4405, 4406, 4408, 4500, 4502, 4504, 4505, 4506, 4508, 4600,MUSI 4600, 4602, 4604, 4606, 4608, 4700, 4702, 4704.

Natural Resources Management:Field School Year 1 350.00 350.00Field School Year 2 350.00 350.00Field School Year 3 800.00 800.00Field School Year 4 1,000.00 1,000.00NRMT 5094 Field Trip 1,000.00 1,000.00

Non-Natural Resources Management Students in NRMT 3116 80.00 80.00

NRMT 3450 (cross listed with BIOL 3450) 30.00 30.00100.00 100.00

Nursing Lab Supplies

ESOF 3350, 3050, 3655, 4969ESOF 3555

WATE 1094 (Water Resources Management)

ENGI 2139 ?, ECIV 2012, 2639, 4052

EELE 0554, 2939, 3316, 4136, 4969

EMEC 1533, 1635, ENGI 2032, 2033, 4032

Environmental Sustainability Lab Supplies

Media Studies Lab Supplies

Music Lab SuppliesMUSI 1333, 2333 3333, 4333

Music Performance Primary Lumina Concert SeriesMUSI 1400, 1402, 1404, 1405, 1406, 1408, 1500, 1502, 1504, 1505, 1506, 1508, 1600, 1602, 1604, 1606,

10 of 11

APPENDIX 4

15.00 15.00FINE re. incomplete clinical documentation for students entering second, third and fourth year, applied at June 1 100.00 100.00

For students entering third and fourth year, the following further fines will apply:For documents not complete by July 1 preceding the academic year: additional 100.00 100.00

NURS 2056 - NCLEX Digital Materials Fee 40.00 40.00NURS 4111 - NCLEX Digital Materials fee 100.00 100.00

Outdoor Rec Field School - per course 200.00 200.00

OUTD 1150 100.00Non HBOR Students OUTD 1310 275.00 275.00Non HBOR Students OUTD 2350 200.00 275.00Non HBOR Students OUTD 2755 80.00 200.00

OUTD 3311 200.00OUTD 3370 300.00

Social WorkAppplication Fee for One-Year Program 45.00 45.00Challenge Exam Fee for third year field placement 35.00 35.00

Visual ArtsVISU 1000 45.00VISU 1050 260.00 260.00VISU 2014 40.00 40.00VISU 2110 270.00 270.00VISU 2111 270.00VISU 3110 240.00 240.00VISU 3111 240.00VISU 4110 220.00 220.00VISU 4111 220.00

NURS 1512, 2511, 3513, 4501

Outdoor Recreation, Parks & Tourism

11 of 11

Lakehead University

Finance and Operations CommitteeFebruary 13, 2020Proposed Tuition Fees & Miscellaneous

Fees 2020/21

Item #10b

Lakehead University

Tuition Fees: Background

• New tuition fee framework announced by Ministry on January 17, 2019

• Tuition fees were reduced by 10% in 19/20 academic year based on 18/19 fees, and the reduction remains in place for 20/21 academic year (10% represents approximately $4.8 million reduction in Lakehead’s domestic tuition revenue)

• Reduction applies to all funding-eligible students in funding-eligible programs

• New framework does not apply to students in full cost recovery programs nor international students

Lakehead University

Tuition Fees: Background (cont’d)

• The Tuition Set Aside mechanism and guidelines are unchanged and remain in place

• Tuition Set Aside obligation for Lakehead reduced by approximately 10%, representing approximately $0.500 million

• Continuing, professional, and part-time studies are included in the tuition reduction only if they are eligible to be claimed for operating grant; similar to full-time students

Lakehead University

Domestic Tuition Fees

PROPOSED DOMESTIC TUITION FEESApproved

2018/19

Approved

2019/20

Tuition

2020/21Undergraduate (First Year)

Business 7,967.48 7,170.73 7,170.73

Education, Concurrent 6,921.47 6,229.32 6,229.32

Education, Consecutive 6,955.15 6,259.64 6,259.64

Engineering (common year in applied science) 6,962.63 6,266.37 6,266.37

Engineering 8,557.65 7,701.88 7,701.88

Law 18,593.81 16,734.43 16,734.43

Other 6,649.45 5,984.51 5,984.51

Graduate (First Three Terms)Masters (first three terms) 8,983.19 8,084.87 8,084.87

Master of Public Health (first three terms) 9,254.01 8,326.63 8,326.63

Master of Science in Management(Twelve month domestic program fee)

14,971.98 13,474.77 13,474.77

Master of Business Administration(Twelve month domestic program fee)

20,619.00 18,557.10 18,557.10

Other 8,983.19 8,084.87 8,084.87

Lakehead University

Undergrad International Tuition Fees

PROPOSED INTERNATIONAL TUITION FEES

Approved

2019/20Proposed

2020/21

Undergraduate Business 27,000.00 28,350.00

Engineering 28,400.00 32,000.00

Other 23,731.00 25,000.00

$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000

2019/20 Undergrad Int’l Engineering

$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000

2019/20 Undergrad Int’l Business

$0$10,000$20,000$30,000$40,000$50,000$60,000

2019/20 Undergrad Int’l Other

Lakehead University

GRADUATE (MASTERS)Approved

2019/20

Proposed

2020/21Business (MBA) 36,000.00 37,800.00

MSc in Management 26,625.00 28,000.00

Engineering Degree 27,000.00 30,000.00

Computer Science 22,400.00 24,000.00

Education 22,400.00 23,500.00

Other 22,400.00 23,000.00

Masters International Tuition Fees

$0$5,000

$10,000$15,000$20,000$25,000$30,000$35,000

2019/20 Grad Int’l Other

$0$20,000$40,000$60,000$80,000

$100,000$120,000

2019/20 Grad Int’l Business

$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000

2019/20 Grad Int’l Engineering

Lakehead University

GRADUATE (PhD)Approved

2019/20

Proposed

2020/21Engineering 19,000.00 19,000.00

Other 19,000.00 19,000.00

PhD International Tuition Fees

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2019/20 PhD Int’l Engineering

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2019/20 PhD International

Lakehead University

Background• On January 17, 2019, Minister of MCU also announced the Student

Choice Initiative (SCI) otherwise known as an ancillary fee classification framework

Goals of Student Choice Initiative• Ensure transparency regarding fees students are paying

• Ensure students can opt out of fees in a consistent and simplistic manner

• Ensure students have choice regarding services and activities they wish to support

Ancillary Fees

Lakehead University

Student governments challenged the SCI in court• October 2019 the court struck down the SCI as unlawful

• December 2019 the Ontario government launched an appeal of the decision

What now• Court of Appeal for Ontario must decide the extent to which, under

existing legislation, the provincial government can involve itself in the affairs of Ontario student governments

• Each Ontario university must decide whether or not to continue to apply the Student Choice Initiative

Ancillary Fees (Cont’d)

Lakehead University

Scholarships, Bursaries & Awards

Scholarships (domestic & international) $3,498,397Tuition Reinvestment 3,378,172Other 500,000Total Scholarships/Bursaries $7,376,569

Operating Fund Budget $140,891,184

% of Operating Fund Total 5.24%

In 2018/19, Lakehead University provided students with a total of $13.68million in total in scholarships, bursaries, and awards, representing 6.67% ofthe total University actual expenditures. This represents payments fromOperating, Research, and Trust Funds.

LAKEHEAD UNIVERSITY 2019/20 OPERATING BUDGET

LAKEHEAD UNIVERSITY 2018/19 FINANCIAL STATEMENTS

Lakehead University

Tuition & Miscellaneous Fees

Questions?


From: Ann Dumyn - Chair, Audit & Risk Committee Subject: Audit & Risk Committee Open Report Report Time: 5 minutes

Committee Members: Ann Dumyn (Chair); Angela Maltese; Brian McKinnon; Moira McPherson; Kathryn Rippey; Cathy Tuckwell

The Board Audit and Risk Committee (BARC) met on February 13, 2020. The following items of business were on the agenda:

Approval of Previous Minutes The Committee approved the minutes of the November 7, 2019 meeting.

Review/Reports Received • Annual Auditors Planning Report• Enterprise Risk Management Review• Annual Review of the Top Risks Facing the University (this presentation will be presented

to the Board of Governors on March 12, 2020)

Informational Items Received • Management Assurance Letter (with respect to compliance with all statutory requirements)• Committee’s Workplan Progress Report• 2019-20 Board Meeting Schedule

Item #11


From: Brian McKinnon - Chair, External Relations Committee Subject: External Relations Committee Open Report Report Time: 5 minutes

Committee Members: Robert Arnone; Dr. Michel Beaulieu; Dr. Christine Gottardo; Brian McKinnon (Chair); Dr. Moira McPherson; Ross Murray; Anna Sampson; Sean Speer; David Tamblyn

The Board External Relations Committee (BERC) met on February 12, 2020. The following items of business were on the agenda:

Approval of Previous Minutes The Committee approved the minutes from the January 8, 2020 meeting.

Institutional Philanthropic Campaign The Committee engaged in a planning study working session with KCI. Further confidential details have been reported to the Board of Governors in an in camera report.

Informational Items Received • Committee Workplan Progress Report• 2019-20 Board Meeting Schedule

Item #12


From: Kathryn Rippey - Chair, Governance & Nominating Committee Subject: Governance & Nominating Committee Open Report Report Time: 10 minutes

Committee Members: Ross Murray; Angela Maltese; Kathryn Rippey (Chair); David Tamblyn; Dr. Moira McPherson; Anna Sampson; Wendy Walberg; Maria Vasanelli; Cathy Tuckwell

The Board Governance & Nominating Committee (BGNC) met on February 12, 2020. The following items of business were on the agenda:

Approval of Previous Minutes The Committee approved minutes from the January 6, 2020 and January 8, 2020 meetings.

2020 Fellow of Lakehead University In accordance with the Fellow of the University Guidelines and Procedures, the Committee reviewed the Board Approved Fellow Nominees List and ranked potential candidate(s). The Committee will be making a recommendation to the Board of Governors for an addition to the Board Approved Fellow list. Further confidential details have been reported to the Board of Governors in an in camera report.

Board of Governors Bylaw Review The Committee appointed Kathryn Rippey, Angela Maltese and Cathy Tuckwell, plus one other Board member (to be recruited) to constitute the Board of Governors Bylaw Review Sub Committee. The sub committee will report to the BGNC and the BGNC will determine the final recommendations to make to the Board regarding any proposed amendments to the Board Bylaws. It is planned that the sub committee will hold three, one hour meetings.

Terms of Reference Review The Committee reviewed proposed amendments to the Terms of Reference for the Board Learning & Research Committee, Board Governance & Nominating Committee, Board Executive Committee and the Board Audit & Risk Committee and will be making recommendations to the Board of Governors.

Board Recruitment, Size of Board and Number of Meetings The Committee will be making a recommendation to the Board of Governors to approve two additional external Board members and to amend future Board meeting schedules.

The Committee reviewed nomination(s) received and discussed the recruitment process and strategies, number of potential vacancies, and the term limits set out in the Board Bylaws. The

Item #13

2 Committee determined that they will review the Board’s skill matrix and diversity needs at their next meeting. Further confidential details have been reported to the Board of Governors in an in camera report. Professor Emeritus Policy The Committee reviewed the Professor Emeritus Policy approval authority and determined that the policy is an education policy and will be making a recommendation to the Board of Governors to remove itself as an approval authority. Motions Approved

• Approval of the individual(s), who have been ranked in order of preference, be conferred Fellow of Lakehead University at on of the 2020 Convocation ceremonies, subject to their acceptance.

• Approval to recommend the proposed amendments to the Board Audit & Risk Committee Terms of Reference.

• Approval to recommend the proposed amendments to the Board Learning & Research Committee Terms of Reference, and as a result of these amendments, the Committee will be recommending approval of the proposed amendments to the Board Governance & Nominating Committee Terms of Reference and the Board Executive Committee Terms of Reference.

• Approval to recommended that the size of the Board increase by two additional external members.

• Approval to amend future Board of Governors meeting schedules so that the annual Orillia meeting in June is moved to align with another Orillia event (not in June), if possible.

• Approval to delay Board interviews until after the Board has considered the recommendation to add two additional external members.

• Approval to recommend that the Board of Governors remove itself as an approval authority of the Professor Emeritus policy.

Reports and Informational Items Received • Report on upcoming 2019-20 Board performance survey • Completed skills matrix • Committee’s workplan progress report • Report on Board attendance • 2019-20 Board Meeting Schedule


Audit & Risk Committee – Terms of Reference

Approved by: Board of Governors Revised: February 1, 2013; January 30, 2015; October 1, 2015; March 2016; September 27, 2018

PURPOSE

The Audit and Risk Committee is a Standing Committee of the Lakehead University Board of Governors, with the primary role to assist the Board of Governors in fulfilling its oversight of external financial audits and risk responsibilities in the affairs of the University, and to ensure the establishment of sound policies and practices leading to the long-term sustainability of the University. In order to fulfill its mandate, the Committee has the authority to engage independent advisors if required, after consultation with the Board Chair.

SCOPE

Without limiting the general responsibilities as described above, the Audit and Risk Committee shall:

1. Review with the external auditors and the Vice-President, (Administration andFinance) the auditors' Internal Control Memorandum, and Planning Report, inconnection with the year-end audit review.

2. Confirm that the University is in compliance with all statutory and regulatory requirementsincluding filing of the Charity Information Return and all employee deductions, GST andHST collections, the Employee Health Tax and other remittances.

Approve within the guidelines for appropriations given to the Audit and RiskCommittee by the Board, the year-end Internally Restricted Net Assets asnecessary for the timely preparation of the annual audited financial statements.

3. Review the draft audited statements for with the external auditors and the Vice-President (Administration and Finance).

4. Scrutinize the engagement letter and ensure there is a mutual understanding betweenAdministration and the external auditors as to objectives and the methods to be usedto obtain the objectives.

Item #13.1

Audit & Risk Committee - Terms of Reference Page 2 of 3

5. Obtain positive assurance from the external auditors that they have received all the co-operation they required from the University officials, and to be satisfied that appropriate action is being taken on any recommendations made by the external auditors.

6. Recommend to the Board approval of the annual audit report and statements

accompanied by any comments and/or recommendations of the Audit and Risk Committee.

7. Review and recommend to the Board approval of the Lakehead University Pension

Investment Fund audited statements.

8. Recommend to the Board the appointment of external auditors for the succeeding year.

9. Meet at least once each year with the external auditors separately from the Administration and the President of the Universityex-officio member.

10. Oversee the University’s risk management framework and risk register including the

identification, escalation, management, and monitoring and reporting of all risks across the enterprise.

11. Receive and review the Research Ethics Board Letter of Compliance and Annual Report

before distributing to the Board for consideration at its Annual Meeting.

12. Review proposed changes to the Vice- President, Administration and Finance role or certification prior to Administration making any such changes.

13. Prepare an Annual Report for the Board of Governors.

COMPOSITION • President of the University (ex officio) (non-voting) • Vice-Chair of the Board (ex officio) • Four external members of the Board, one of whom shall be a member of the Finance and

Operations Committee

At least two members of the Committee are expected to have relevant experience in financial matters (CPA). The Board should endeavor to ensure that at least one member of the Committee has an appropriate financial designation. Further, all Committee members should be financially literate. Resources: • Vice- President (Administration and Finance)

Audit & Risk Committee - Terms of Reference Page 3 of 3

• Associate Vice President, Financial Services • Director, Risk Management and Access to Information • General Counsel and University Secretary, who shall act as the secretary for the Committee

Office of theUniversity Secretariat

Board Learning & Liaison Committee

Proposal

Item #13.2

Rat

iona

le

1Clarify and

transform the role of the

BLRC.

4Create more cohesive and robust Board

PD.

2Allow more manageable workload for

BGNC.

5Promotion of

collegial governance.

RATIONALE

3Realign the

obligations of BEC.

BG

NC

REC

OM

MEN

DAT

ION

TO

BO

AR

D

MOVED that the proposed amendments to the following Board Committee Terms of Reference be recommended to the Board of Governors for approval:

1. Board Learning and Research Committee (newly named the Board Learning and Liaison Committee)

2. Board Governance and Nominating Committee3. Board Executive Committee (contingent upon BEC approval

of this recommendation); and

That in the event the BEC does not approve the proposed amendment to their Terms of Reference that the proposed amendments to the BLRC and BGNC Terms of Reference be recommended to the Board of Governors for approval without the addition of the Board Retreat to the BLRC Terms of Reference.

BEC

REC

OM

MEN

DAT

ION

TO

BO

AR

DWHEREAS the Board Learning and Research Committee is being redefined and has requested additional responsibilities related to Board member education;

AND WHEREAS the Board Executive Committee supports the work of the redefined Board Learning and Research Committee including a transfer of certain responsibilities that currently reside with the Board Executive Committee;

MOVED that the planning, management, and organization of the Board’s Annual Retreat, such as to determine the location of the retreat, the format of the retreat, the topics, and the speakers, be transferred to the Board Learning and Research Committee.

BLLC - Proposed ToRsPurposeIn alignment with the University’s Strategic Plan, the Board Learning & Liaison Committee focuses on the professional development of Board members, and promotion of collegial governance.

MandateThe Board Learning & Liaison Committee is a Standing Committee of the Lakehead University Board of Governors, with the primary roles of: •Facilitating liaison to build relationships with the Senate, Alumni Association, Ogimaawin-Aboriginal Governance Council, and the Lakehead University Student Union through speakers, presentations, and social events•Managing the Board Mentorship program in accordance with Board of Governors Mentorship Program Guidelines and Process•Considering matters pertaining to teaching and learning, research, the student experience, scholarships, and others, and make recommendations to the Board regarding professional development opportunities and/or presentations for members of the Board•Educating the Board about the role of, and relevant initiatives of the Senate, Alumni Association, O-AGC, and LUSU•Recommending to the Board the annual orientation program, winter term retreat, and other professional development opportunities for new and existing Board members•Reviewing and making recommendations on policies within their scope to the Board of Governors•Preparing an Annual Report for the Board of Governors.

BLLC - Proposed ToRs

Composition•President of the University •Immediate Past Chair of the Board•number of external Members of the Board to ensure that the majority of Committee Members are external, including all “new” external Members of the Board**•One student Member of the Board •One faculty Senator Member of the Board •One O-AGC Member of the Board•One Alumni Member of the Board•University Secretary who shall be the Secretary to the Committee (non-voting)•All Board members shall be invited to each meeting (non-voting)

**”new” refers to Members of the Board who have been on the Board for one year or less.


Next Steps

PRO

POSE

D B

OA

RD

MO

TIO

NMOVED that the proposed amendments to the following Board Committee Terms of Reference be approved:

• Board Learning and Research Committee (proposed name change to the Board Learning and Liaison Committee)

• Board Governance and Nominating Committee

• Board Executive Committee


Questions and Discussion?


Board Learning & Liaison Committee

Approved by: Board of Governors Revised: January 31, 2014, October 1, 2015, January 29, 2016, March 2016; November 2018

PURPOSE

In alignment with the University’s Strategic Plan, the Board Learning & Liaison Committee focuses on the professional development of Board members, and promotion of collegial governance.

MANDATE

The Board Learning & Liaison Committee is a Standing Committee of the Lakehead University Board of Governors, with the primary roles of:

• Facilitating liaison to build relationships with the Senate, Alumni Association, Ogimaawin-Aboriginal Governance Council, and the Lakehead University Student Union throughspeakers, presentations, and social events

• Managing the Board Mentorship program in accordance with Board of GovernorsMentorship Program Guidelines and Process

• Considering matters pertaining to teaching and learning, research, the studentexperience, scholarships, and others, and make recommendations to the Board regardingprofessional development opportunities and/or presentations for members of the Board

• Educating the Board about the role of, and relevant initiatives of the Senate, AlumniAssociation, O-AGC, and LUSU

• Recommending to the Board the annual orientation program, winter term retreat, andother professional development opportunities for new and existing Board members

• Reviewing and making recommendations on policies within their scope to the Board ofGovernors

• Preparing an Annual Report for the Board of Governors.

COMPOSITION

• President of the University• Immediate Past Chair of the Board

Item #13.2a

Board Learning & Liaison Committee Terms of Reference Page 2 of 2

• A number of external Members of the Board to ensure that the majority of Committee Members are external, including all “new” external Members of the Board**

• One student Member of the Board • One faculty Senator Member of the Board • One O-AGC Member of the Board • One Alumni Member of the Board • University Secretary who shall be the Secretary to the Committee (non-voting) • All Board members shall be invited to each meeting (non-voting) **”new” refers to Members of the Board who have been on the Board for one year or less. Resources (Executive Team Members and/or Senior Management Team Members who are copied on meeting materials, and regularly invited to attend the BLRC meetings): • Provost and Vice-President (Academic) • Vice-President (Research and Innovation)


Governance & Nominating Committee – Terms of Reference

Approved by: Board of Governors Revised: January 31, 2014; October 1, 2015; February 9, 2018

PURPOSE

The Governance and Nominating Committee is a Standing Committee of the Lakehead University Board of Governors, with the primary role of assisting the Board of Governors in its governance stewardship and oversight responsibilities. Its three main roles to that end are:

1. To review, monitor and recommend to the Board revisions to Board organization, policies,procedures and Board performance, and provide stewardship on University governanceintegrity.

2. To review the skills and experience required on the Board and identify to the Board candidatesas prospective Governors, to fulfill the roles and responsibilities of the Board in accordance withthe Board mandate, Board approved Roles and Responsibilities of Members of the LakeheadUniversity Board of Governors and strategic plans of the University.

3. On an annual basis, to recruit, screen and recommend for consideration to the Board a roster ofcandidates for election to the Board in keeping with the Board approved Nomination Process, andto recommend to the Board the annual orientation program for new and existing Board members.

SCOPE

Without limiting the general responsibilities as described above, the Governance and Nominating Committee shall:

Review the roles and responsibilities of the Board, its Committees, Chairs, members and administrative support; make recommendations to the Board for updates to governance structure and policies to improve effectiveness, relevance, and clarity.

Review, update and report to the Board on the orientation and continuing education of Governors, promoting better understanding of up-to-date University business, affairs, and good governance practices.

Oversee the governance framework for the Board and University, through periodic and selective review for compliance with policies, The Lakehead University Act and Bylaws. This will include:

• Preparing an annual report to the Board on such University governance performancemeasured against the strategic plans and policies of the University.

• Following up on action items from the annual report.• Developing processes for managing confidential evaluations of the Board and committees in

Item #13.2b

Governance & Nominating Committee - Terms of Reference Page 2 of 2

their governance capacities against such policies. Determine Board vacancies, and propose nominees to fill Board vacancies in compliance with the skill sets and other criteria required by the Board and across Committees. Propose nominees to serve on all Standing Committees of the Board. Prepare annually a record of attendance of members at Board and Committee meetings. Propose nominees for Chairs of all Standing Committees. Propose, from time to time, individuals for the title “Fellow of the University.” Propose nominees for the positions of Board Chair and Board Vice-Chair. Review the terms of reference of each Board standing committee at least every three years (staggered) and make recommendation to the Board regarding proposed changes. Review the Board of Governors Bylaws at least every five years and make recommendation to the Board regarding proposed changes. Review the Roles and Responsibilities of Members of the Lakehead University Board of Governors document at least every five years and make recommendation to the Board regarding proposed changes. Prepare an Annual Report for the Board of Governors. COMPOSITION • Chair of the Board • Vice Chair of the Board • President of the University • Immediate Past Chair of the Board • Three external members of the Board • One faculty Senator or staff member of the Board Resources: • General Counsel and University Secretary, who shall act as the secretary for the Committee • Other members of the Executive Team, as required


Executive Committee – Terms of Reference

Approved by: Board of Governors Revised: May 2, 2014; October 1, 2015; November 22, 2019

PURPOSE

The Executive Committee is a Standing Committee of the Lakehead University Board of Governors constituted to carry out six primary roles:

1. To act for the Board of Governors on matters requiring immediate attention betweenmeetings of the Board.

2. To act for the Board of Governors on matters involving employment conditions,collective bargaining, and compensation.

3. To act as an advisory body to the Chair of the Board and the President withrespect to governance and administrative issues.

4. To conduct tasks and responsibilities in accordance with the “AnnualPresidential Assessment: Policies and Procedures”.

5. To conduct the tasks and responsibilities in accordance with the “Extensionor Reappointment of the President: Policies and Procedures”.

SCOPE

Without limiting the general responsibilities as described above, the Executive Committee shall:

Review and make recommendations to the Board regarding negotiated collective agreements. Advise the Board on policy matters relating to the conditions of employment for all Lakehead University employees.

Negotiate and approve on behalf of the Board the terms of the contract with the President. Fix and provide for the remuneration, retirement and superannuation of the following employees (groups) of the University:

Item #13.2c

Executive Committee - Terms of Reference Page 2 of 2

• President & Vice-Chancellor • Vice-President salary bands

The planning, management, and organization of the Board’s Annual Retreat, such as to determine the location of the retreat, the format of the retreat, the topics, and the speakers. Following any Board Executive Committee meeting, prepare a report to be received at the next meeting of the Board of Governors. COMPOSITION • Chair of the Board • President of the University • Vice Chair of the Board • Immediate Past Chair of the Board • Chairs of the Finance and Operations, Governance and Nominating and Audit and Risk

Standing Committees

Resources:

• University Secretary, who shall act as the secretary for the Committee

Professor Emeritus

Category: Academic;

Jurisdiction: Provost and Vice President, Academic; Senate Academic Committee; Board

Learning & Research Committee

Approval Authority: Senate and Board of Governors;

Established on: September 14, 1978 (approved by Senate on February 14, 1978);

Amendments: May 14, 1980; May 16, 1986; December 1997.

1. The title shall be offered to all those who retire from full-time academic life while holding

the rank of Professor or Associate Professor at Lakehead University, provided that they

have served the University in a full-time academic capacity for a period of not less than

ten years.

2. Candidates who do not meet all of the above requirements may also be nominated.

3. The title as such shall carry with it no remuneration, no formal duties and no voting

rights.

4. The Professor shall retain the usual privileges of a member of the academic community.

5. The title shall be ordinarily be conferred not earlier than the spring convocation in the

year in which the candidate retires and not later than the spring convocation three years

after retirement. The award shall be marked by the presentation of a certificate

recording it. A brief citation about the candidate concerning the recipient may be read at

the appropriate Senate meeting, typically in May, Convocation and given to the recipient

in the form of a scroll. a certificate presented.

Item #13.3

Professor Emeritus Page 2 of 2

Duties and Privileges

a) No formal duties shall attach to the title of Professor Emeritus as such. The recipient of

the title, however, may well be called upon to give counsel, should he so desire, on

occasion, as an elder academic statesman.

b) No remuneration shall attach to the title.

c) The usual privileges of a member of civitas academics Lacuum Capitas shall be his.

Review Period: 7 years; Date for Next Review: 2019-2020;

Related Policies and Procedures: Professor Emeriti Services;

Policy Superseded by this Policy: None.

The University Secretariat manages the development of policies through an impartial, fair

governance process, and in accordance with the Policy Governance Framework. Please

contact the University Secretariat for additional information on University policies and

procedures and/or if you require this information in another format:

Open: Monday through Friday from 8:30am to 4:30pm;

Location: University Centre, Thunder Bay Campus, Room UC2002;

Phone: 807-346-7929 or Email: [email protected].

mailto:[email protected]

REPORT TO THE BOARD OF GOVERNORS

From: Dr. Christine Gottardo Board Meeting Date: March 12, 2020 Subject: Senate Report

March 2, 2020 Senate Meeting Summary

Prior to the meeting being called to order Dr. McPherson acknowledged some friends and members of the Lakehead University community who passed away, including Jean Etoile Naysmith (Toie) and Roy Piovesana. The Dean of Education spoke in memory of the founding Chair of the Department of Education, Dr. Stelomethet Ethel B. Garnder. This was followed by a moment of silence.

The Senate referred changes to academic programs, academic regulations and academic admission requirements (known as “calendar changes”) to the appropriate Senate committees for consideration. Before appearing on the Senate agenda for referral to a committee, each calendar change has already been approved by a Faculty Council and the appropriate Dean(s). If the proposed calendar changes are approved by the Senate committees, they will be brought back to Senate for final approval. This is a very thorough vetting process that includes input from academic units and the Registrar’s office as well as consideration of potential budgetary implications. The establishment and revision of academic programs, regulations and admission requirements is a primary function of Senate as set out in the Lakehead University Act, 1965. The Senate also granted final approval to a number of calendar changes.

The reports of the Senate Academic Committee, Senate Budget Committee, Faculty of Graduate Studies Council, Joint Senate Committee for NOSM, Senate Organization Committee, Senate Research Committee, Senate Teaching and Learning Committee, and Senate Undergraduate Studies Committee were circulated in advance of the meeting.

The Senate adopted the following Senate Committee recommendations: • MOVED that the attached referral process, and the following calendar change

deadlines for new programs and major modifications (including associatedRegulations and Admissions requests) be adopted:

o Curriculum Navigator submission by the Initiator – July 1o Dean and Faculty Council approval, and at the Senate Referral Stage in

Curriculum Navigator – September 30; and That the following calendar change deadline for all other calendar changes be adopted:

o Dean and Faculty Council approval, and at the Senate Referral Stage inCurriculum Navigator – October 31

Item #14b

2 • MOVED that the Honorary Professor policy be rescinded. • MOVED that the attached 2021/22, 2022/23, 2023/24, and 2024/25 Academic

Schedules of Dates be approved. • MOVED that the revised Undergraduate Medical Education (UME) Academic

Appeals Policy and Procedure be approved, as attached. • MOVED that the Masters of Medical Studies (MMS) Courses and the MMS 2020-21

Calendar of Academic Events be approved, as attached. • MOVED that the policy on Inaugural Professorial Lectures be rescinded. • MOVED that the policies on Code of Computing Practice and Email Policy of

Lakehead University be referred to the Senator Organization Committee so that it may review the Approval Authority for the policies and make a recommendation to the Senate.

In addition, the Senate approved new Adjunct Professor and Professional Associate appointments and received information regarding Adjunct Professor renewals. The Senate was provided with the following items for information:

• Council of Ontario Universities (COU) Academic Colleague Report • Board of Governors Report • President’s Report • Provost & Vice-President (Academic) Report

· executive summary: recommendations: equipment required: (e.g. laptop with projector . and...

Documents