exhibit 29 - pssg meeting minutes · 29/7 rescheduling of future pssg meetings to coordinate with...
TRANSCRIPT
Da
te &
Tim
e:
Lo
ca
tio
n:
Ch
air
:
Att
en
de
es
:
Ap
olo
gie
s:
Pe
ak S
afe
ty S
tee
rin
g G
rou
p (
PS
SG
) M
ee
tin
g
Min
ute
s -
1 i
h Ju
ly 2
016
Thur
sday
, 1 ?'
h Jul
y 20
16; 1
0:30
am-1
2:05
pm
Gro
se M
eetin
g R
oom
R
ober
t Gre
enw
ood
(RG
) K
irrill
y Tw
omey
(KT)
C
hris
Bro
gan
(CB
) G
rant
McK
ay (G
Mc)
N
eil F
arqu
hars
on (N
F)
Ric
k H
arris
(RH
) S
tuar
t Lid
dell
(SL)
Jo
hn H
argr
eave
s (J
H)
Trev
or A
nder
son
(TA
) M
icha
el S
hells
hear
(MS
) Le
e M
orga
n
Gen
eral
Man
ager
A
ctin
g D
irect
or, C
S
Act
ing
Dire
ctor
, D&
CS
M
anag
er, G
over
nanc
e &
Ris
k, P
&S
A
ctin
g G
roup
Man
ager
, IP
&F
Man
ager
, Env
ironm
ent &
Cul
ture
, C&
CO
G
roup
Man
ager
, P
&S
P
rogr
am L
eade
r Bus
ines
s Im
prov
emen
t P
rogr
am L
eade
r, S
afet
y Te
am L
eade
r, S
afet
y Im
prov
emen
t Pro
ject
D
irect
or, D
&C
S
�
bl u
e mo
u nt o
i nIC
ity
Cou
ncil
AC
TIO
NS
# It
em
M
inu
tes
A
cti
on
D
ue
Wh
Ac
tio
n
Re
qu
ire
d
Dat
e
O
Sta
tus
Intr
od
uc
tio
n
2 P
SS
G C
ha
rte
r
RG
ope
ned
this
firs
t mee
ting,
wel
com
ing
and
than
king
all
mem
bers
for a
ttend
ing.
H
e sp
oke
abou
t the
mov
emen
t tow
ards
saf
ety
impr
ovem
ent a
t BM
CC
from
initi
al E
RM
re
view
con
duct
ed b
y W
estp
ool t
o th
e m
ost r
ecen
t rev
iew
con
duct
ed b
y W
illis
. The
se
revi
ews
have
dem
onst
rate
d a
num
ber o
f gap
s. T
his
was
exp
ecte
d an
d le
d to
gre
ater
re
sour
ces
bein
g di
verte
d to
war
ds s
afet
y w
hich
has
allo
wed
the
Saf
ety
Impr
ovem
ent
Pro
ject
to p
roce
ed. R
ober
t mad
e it
very
cle
ar th
at h
e gi
ves
his
back
ing
and
supp
ort t
o th
e P
SS
G; t
hat t
his
grou
p w
ill b
e fu
ndam
enta
l to
ensu
ring
the
impr
ovem
ent o
f saf
ety
at
BM
CC
. C
omm
ents
: (N
F) S
afet
y is
a c
ultu
ral t
hing
as
wel
l. (S
L) P
SS
G w
ill h
elp
to s
tep
chan
ge S
afet
y;
Saf
ety
Lead
ersh
ip is
fund
amen
tal.
(RH
) Sen
ds a
stro
ng m
essa
ge a
cros
s th
e or
gani
satio
n. (
TA) T
his
is a
nex
t ver
sion
of w
hat w
e've
bee
n w
orki
ng o
n. E
nfor
cem
ent
is w
hat i
t is
abou
t. Th
e co
mm
ittee
took
som
e tim
e to
fully
revi
ew th
e P
SS
G C
harte
r doc
umen
t. R
G
Upda
te
Cha
rter a
nd
22/7
M
S
1
001
Pu
rpo
se
2.1
P
SS
G C
ha
rte
r R
esp
on
sib
ilitie
s
2.2
P
SS
G C
ha
rte
r M
em
be
rsh
ip
2.3
P
SS
G C
ha
rte
r M
ee
tin
g P
roce
du
re
2.4
P
SS
G C
ha
rte
r R
isk A
sse
ssm
en
t
Pe
ak
Sa
fety
Ste
eri
ng
Gro
up
(P
SS
G)
Me
etin
g
Min
ute
s -
1 i
h J
uly
20
16
su
gg
este
d t
ha
t th
e r
evie
w w
as m
ain
ly t
o e
nsu
re t
ha
t w
e d
on
't m
iss a
ny k
ey m
essa
ge
dis
trib
ute
to
or
resp
on
sib
ilitie
s.
Inclu
de
sta
ff a
nd
re
sid
en
ts w
ith
in t
he
pu
rpo
se
of
the
do
cu
me
nt.
Als
o
PS
SG
ne
ed
to
ad
d a
vis
ion
sta
tem
en
t fo
r S
afe
ty.
mem
ber
s
(RG
) d
ocu
me
nt
ne
ed
s t
o r
efle
ct
po
sitiv
e f
ram
e a
s w
ell
as t
he
ba
d n
ew
s.
PS
SG
will
be
re
sp
on
sib
le f
or
targ
etin
g s
pe
nd
ing
aro
un
d s
afe
ty.
Wa
nt
to m
en
tio
n p
roa
ctive
sp
en
din
g
with
in a
po
sitiv
e f
ram
e.
(SL
) co
uld
be
str
on
ge
r o
n o
ve
rsig
ht
an
d le
ad
ers
hip
. (R
H)
Ackn
ow
led
ge
or
rew
ard
su
cce
ss.
(TA
) su
gg
este
d 8
0/2
0 w
ith
20
% b
ein
g
po
sitiv
es,
rew
ard
s,
ce
leb
ratio
ns.
(SL
) a
dd
co
mm
un
ica
tio
n w
ith
bu
sin
ess a
s o
ne
of
the
re
sp
on
sib
ilitie
s.
(SL
) su
gg
este
d t
ha
t a
City S
erv
ice
s M
an
ag
er
sh
ou
ld a
lso
be
on
th
e P
SS
G a
s C
ity
Mark
Bru
hn
to
21/
7 K
T
Se
rvic
es is t
he
la
rge
st
are
a a
nd
hig
he
st
risk.T
he
PS
SG
ag
ree
d t
ha
t a
City S
erv
ice
s
be
invi
ted o
nto
Ma
na
ge
r sh
ou
ld c
om
e o
nto
PS
SG
. (K
T)
su
gg
este
d t
ha
t M
ark
Bru
hn
wo
uld
be
id
ea
lly
nex
t P
SS
G
su
ite
d t
o f
ill t
his
ro
le a
t th
e c
urr
en
t tim
e.
It w
as n
ote
d t
ha
t th
e C
ha
ir o
f th
e B
MC
C H
SC
wo
uld
als
o b
e a
n a
dd
itio
n a
t fu
ture
m
ee
tin
gs.
(GM
c)
aske
d a
bo
ut
the
de
cis
ion
ma
kin
g p
roce
ss,
sp
ecific
ally
co
nse
nsu
s.
(RG
) h
ap
py
to l
ea
ve
as is
. (S
L)
su
gg
este
d a
me
nd
to
in e
xtra
ord
ina
ry c
ircu
msta
nce
s w
he
re P
SS
G
co
uld
no
t re
ach
co
nse
nsu
s t
he
n t
he
issu
e w
ou
ld m
ove
to
EL
T f
or
fin
al d
ecis
ion
. (R
G)
ma
de
po
int
tha
t P
SS
G s
ho
uld
als
o in
vo
lve
co
nsid
era
tio
n o
f n
ew
in
itia
tive
s.
(GM
c)
PS
SG
will
evo
lve
ove
r a
pe
rio
d o
f tim
e.
--
(SL
) su
gg
este
d t
ha
t a
sta
nd
ing
ag
en
da
ite
m w
ou
ld b
e lo
okin
g a
t m
ovi
ng
fro
m l
ag
in
dic
ato
rs t
o le
ad
in
dic
ato
rs.
(TA
) sta
ted
: T
ha
t's w
ha
t th
e p
roje
ct
wa
s lo
okin
g t
o d
o.
(SL
) ke
y a
ctivi
tie
s f
ocu
s f
or
SM
S t
o b
e c
ap
ture
d b
y le
ad
in
dic
ato
rs.
2.5
P
SS
G C
ha
rte
r (G
Mc)
aske
d w
ha
t P
SS
G p
ositio
n is o
n d
ele
ga
tes s
en
din
g "
sta
nd
-in
s"
to m
ee
tin
g i
f R
G-
Posi
tion
or
per
son
act
ing
in
posi
tion
mu
st
atten
d P
SS
G.
No a
ltern
ate
s.
Ag
en
da
Fra
me
wo
rk
the
y c
an
't a
tte
nd
. (R
G)
Exp
ecta
tio
n i
s o
f h
igh
le
vel
att
en
da
nce
. (S
L)
Qu
oru
m m
ust
be
a
ma
jori
ty o
f co
re m
em
be
rs o
f P
SS
G.
De
leg
ate
s s
ho
uld
att
en
d P
SS
G b
y e
xce
ptio
n.
(TA
) a
ske
d w
he
the
r fr
om
tim
e t
o t
ime
pe
op
le c
ou
ld a
tte
nd
th
e m
ee
tin
g a
s o
bse
rve
rs.
(SL
) co
nce
rne
d t
ha
t th
e m
ee
tin
g w
ill d
evo
lve
to
all
de
leg
ate
s b
eca
use
co
re m
em
be
rs
are
to
o b
usy.
(RG
) M
ajo
rity
co
re m
em
be
rs o
r n
o m
ee
tin
g.
(SL
) th
e "
po
sitio
n"
is
req
uir
ed
to
att
en
d.
No
t d
esi
rab
le t
o h
ave
"a
ctin
g-d
ire
cto
rs"
att
en
din
g in
pla
ce
of
dir
ecto
rs e
xce
pt
wh
ere
a d
ire
cto
r is
on
lea
ve,
or
wh
ere
th
e r
ole
is in
tra
nsitio
n.
(RG
) P
ositio
n o
r p
ers
on
actin
g in
po
sitio
n m
ust
att
en
d P
SS
G.
No
alte
rna
tes.
(JH
)Wh
at
fre
qu
en
cy o
f m
ee
tin
gs?
(S
L)
ha
s t
o b
e m
on
thly
.
2
002
I
3
Ite
m
Sa
fety
Im
pro
ve
me
nt
pro
jec
t
Pe
ak
Sa
fety
Ste
eri
ng
Gro
up
(P
SS
G)
Me
etin
g M
inu
tes
-1
ih J
uly
20
16
JH t
ab
led
a S
afe
ty I
mp
rove
me
nt
Pro
ject
Re
po
rt a
nd
sp
oke
to
it, c
ove
rin
g p
ast, c
urr
en
t a
nd
fu
ture
activitie
s;
su
mm
ary
po
ints
we
re:
•
•
•
Imp
lem
en
tatio
n is i
n t
hre
e p
ha
se
o
Ph
ase
1 -
Co
mp
lian
ce
(b
y e
nd
De
ce
mb
er
20
16
)o
Ph
ase
2 -
Be
nch
ma
rkin
g (
by e
nd
Ju
ne
20
17
)o
Ph
ase
3 -
Inte
gra
ted
Ris
k M
an
ag
em
en
t (b
y e
nd
De
ce
mb
er
20
18
)
Eig
ht
focu
s a
rea
s:
oP
lan
nin
g P
ha
se
1o
Sa
fety
Le
ad
ers
hip
(d
ue
dili
ge
nce
)o
Co
nsu
lta
tio
n (
wo
rke
r e
ng
ag
em
en
t)o
Ris
k M
an
ag
em
en
t (d
uty
of
ca
re)
oIn
cid
en
t In
ve
stig
atio
n &
Re
po
rtin
go
Co
mp
lian
ce
Ga
p A
na
lysis
oP
lan
nin
g -
Ph
ase
2C
urr
en
t a
ctivity f
ocu
se
d o
n:
oA
s-l
s a
na
lysis
of
Sa
fety
by b
ran
ch
oC
on
su
lta
tio
n b
y b
ran
ch
oR
isk M
an
ag
em
en
t (d
uty
of
ca
re)
Me
etin
gs t
o b
e h
eld
with
23
bra
nch
ma
na
ge
rs;
targ
ete
d f
or
co
mp
letio
n b
y e
nd
Ju
ly.
It w
as a
gre
ed
th
at
me
etin
gs b
est
do
ne
in
div
idu
ally
to
sta
rt.
PS
SG
me
mb
ers
ha
pp
y t
o s
up
po
rt t
he
arr
an
ge
me
nt
of
the
se
me
etin
gs.
Co
nsu
lta
tio
n
Co
nsu
lta
tio
n is a
ke
y d
eliv
era
ble
fro
m m
ee
tin
gs w
ith
ma
na
ge
rs.
Fo
rma
l co
nsu
lta
tio
n
as
de
fin
ed
by
th
e W
HS
Act
20
11
to
be
in p
lace
acro
ss B
MC
C b
y e
nd
of
Se
pte
mb
er
20
16
. (S
L)
we
sh
ou
ld g
o f
urt
he
r th
an
th
e A
ct. A
lso
, w
he
re t
he
re i
s 'e
xce
ssiv
e' in
tere
st,
tha
t in
tere
st
sh
ou
ld b
e e
nco
ura
ge
d a
nd
ch
an
ne
lled
.
Va
rio
us a
rra
ng
em
en
ts -
HS
Rs,
Co
mm
itte
es,
an
d T
oo
l B
ox T
alk
s -
are
po
ssib
le;
with
m
an
ag
ers
to
ta
ke
re
sp
on
sib
ility
to
de
term
ine
wh
at
be
st
wo
rks w
hile
co
nsu
ltin
g w
ith
w
ork
ers
; th
e S
afe
ty T
ea
m a
nd
Sa
fety
Pro
ject
to a
ssis
t/g
uid
e m
an
ag
ers
in t
his
activity.
Cu
rre
nt
co
mm
itte
es e
xis
t a
t S
ou
th S
tre
et,
Sp
rin
gw
oo
d L
eis
ure
Ce
ntr
e a
nd
a C
en
tra
l
1.S
en
d14
/7
JH
C
om
ple
te
ava
ilab
le t
ime
sto
me
et
tod
ire
cto
rs/
gro
up
ma
na
ge
rs
2.
Se
t-u
p15
/7
JH
U
nd
erw
ay
me
etin
gs
with
bra
nc
hm
an
ag
ers
3
003
#
Ite
m
4.
5
Re
po
rtin
g c
urr
en
t v
s f
utu
re
Ge
ne
ral
Bu
sin
es
s
Pe
ak
Sa
fety
Ste
eri
ng
Gro
up
(P
SS
G)
Me
eti
ng
M
inu
tes
-1
ih
Ju
ly 2
016
Min
ute
s
Co
mm
itte
e a
t K
ato
om
ba
HQ
. (T
A)
ad
vis
ed
th
at
the
exi
sti
ng
co
mm
itte
es
are
su
pp
os
ed
to
me
et
qu
art
erl
y;
the
ch
air
of
the
Ce
ntr
al
Co
mm
itte
e i
s Y
vo
nn
e K
ing
do
m.
Ris
k M
an
ag
em
en
t (J
H)
sta
ted
th
at
the
Sa
fety
Pro
jec
t w
ill b
e d
oin
g a
n "
As
-is
" s
toc
k t
ak
e f
rom
ea
ch
m
an
ag
er
to d
ete
rmin
e h
ow
th
ey
are
cu
rre
ntly
do
ing
ris
k m
an
ag
em
en
t; p
roc
es
s
wo
rkflo
ws
an
d f
orm
s u
se
d.
(SL
) m
en
tio
ne
d "
Sm
art
Fo
rms
" -
a p
roje
ct
be
ing
un
de
rta
ke
n b
y I
T -
us
ing
K2
so
ftw
are
o
n S
ha
reP
oin
t s
ho
uld
be
co
ns
ide
red
. (G
Mc
) a
dv
ise
d t
ha
t a
lth
ou
gh
th
e p
roje
ct
will
be
a
pilo
t fo
r th
e S
ma
rtF
orm
s s
oft
wa
re,
it is
be
ha
vio
ura
l c
ha
ng
e t
ha
t w
ill b
e t
he
ma
jor
co
ntr
ibu
tor
to s
uc
ce
ss
of
the
pro
jec
t.
Co
mp
lian
ce
Ga
p A
na
lys
is
(GM
c)
su
mm
ari
se
d t
he
ou
tco
me
of
Ph
as
e 1
of
the
pro
jec
t to
be
" ..
. a s
tro
ng
ro
bu
st
fit
for-
pu
rpo
se
Sa
fety
Ma
na
ge
me
nt
Sy
ste
m b
y D
ec
20
16."
(N
F)
as
ke
d t
he
qu
es
tio
n:
"Will
c
om
plia
nc
e g
ap
an
aly
sis
au
dit
fe
ed
into
bu
dg
et
cy
cle
or
de
cis
ion
cy
cle
?"
(RG
) c
om
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5
005
�f
b1u j{�t17/ � emounto1N ( t U1L11l( Minutes
Date & Time: Location: Chairperson: Meeting Purpose: Present:
Apologies:
Confirmation of Previous Minutes: TRIM reference:
Thursday, 18 August 2016 @ 2:00pm Grose Meeting Room Robert Greenwood Peak Safety Steering Group Stuart Liddell, Lee Morgan, Kirrilly Twomey, Mark Bruhn, Grant McKay, John Hargreaves, Trevor Anderson, Neil Farquharson, Rick Harris, Louise Daley (minutes) Nil
Minutes of the previous meeting were confirmed
F10310 - 16/179406
Business arising from the Previous Minutes Nil
Items for discussion Item
1 Reports: Discussion
1.1 Safety Improvement Project John ran through the report and provided a Report summary of the main outcomes from meetings held
with Managers over the last 4 weeks.
1.2 BMCC Executive Report
The report also outlined that safety meetings are not being documented or only taking place following an injury. Following a lengthy discussion, it was noted that meetings need to have minutes taken. Toolbox talks need to be practical and systematic and the Teambrief trigger indicates that a further, in-depth conversation should be taken at time of Teambrief presentation. All meetings should have a standing safety agenda item. Further meetings with each Group / Directorate to determine how meetings will be conducted.
Council has recently purchased K2 SmartForm software and are currently in consultation with IS to get it up and running.
It was discussed that there is a need change to culture in regards to near misses and make it about looking out for each other and enforce the importance of recording near misses.
Safety Trevor ran through the draft report. Report is still in developmental stage and a number of changes were noted and to be made.
Targets will need setting with Directors / Managers input to assist with results in the report.
Description of terms:
Lead indicators are looking at what Council is
- 1 -006
1.3 Report from Health & Safety Committee Chair
doing in regards to safety before an incident while Lag indicators are looking at an issue after an incident has happened. Person not yet elected. Details will be available at October meeting.
2 Assurance:
2.1 Corporate Centre Oversight - N/A reports from time to time
2.2 Other significant safety related Nil Report / standing item. assurance activities in the enterprise
3 Legislative Change:
4
5
6
3.1 Current issues in WHS Trevor ran through the recent Safety Alerts / legislation, new standards or Warnings received from SafeWork NSW. These trends included:
General Business
Meeting Close
Next Meeting
• Working with Hot Oils• Guards & Discs on Angle Grinders• Ladder Safety Warning• Asbestos in Vehicles
It was discussed how this would be communicated to the organisation and it was advised that relevant items would be emailed to the relevant section only. This would then act as a trigger for a discussion amongst group.
Further discussion around communicating item to be undertaken.
Lee raised an issue of what PSSG is doing with the Manager's perceived safety concerns, in particular, stress. Further information will be supplied at next meeting.
The meeting closed at 3:35pm. TBA
- 2 -007
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-3 -
008
�.§! CityCounol Minutes
, Date & Time: Friday, 21 October 2016@ 9:30am Grose Meeting Room Location:
, Chairperson: Robert Greenwood Meeting Purpose: Peak Safety Steering Group (PSSG) Present: Stuart Liddell, Lee Morgan, Kirrilly Twomey, Mark Bruhn, Grant McKay,
Mark Mulligan, Trevor Anderson, Hailie Ryzak, David Flintoff, Louise Daley (minutes)
, Apol�gies: John Hargreaves Confirmation of Previous Minutes/ Outcomes:
Minutes / Outcomes of the previous meeting were confirmed.
, TRIM reference: F10310 - 16/219047
Business arising from the Previous Minutes Nil.
Items for discussion
[ 1
2
Item Outcomes from Previous Meetings 1.1 Health & Safety Committee
Representatives
Discussion
Nominations have closed at the Depots with Katoomba Depot receiving 6 nominations and Springwood Depot receiving 2 nominations. HQ nominations are open until Friday, 4 November 2016. Trevor has arranged training for the HSR for November.
1.2 General Business - safety Trevor advised that he has spoken with Alliance and concern over Stress related another external rehab provider who will supply issues specific training in stress related issues. Item to
continue to remain on item for follow up at next meeting.
Safety Statistics and Incident Investigation 2.1 Lead Safety Indicators Mark M advised that the format has changed and that
the data is starting to come through. Relevant tools to capture the information have been uploaded onto the Intranet and training for managers & supervisor will be supplied to ensure that correct information is supplied and reported. Lee Morgan suggested putting an 'as at' date on the report. Mark Mulligan advised that the data was related to last month's data. Kirrilly advised that the Intranet links worked
2.2 Lost Time Injuries (L TI) & Trevor gave an overview of the report and advised Medically Treated Injuries (MTI) that more information is now being supplied in
regards to L Tls.
Trevor advised that Council has had 3 needle stick injuries lately which has resulted in Workers Compensation claims. One injury was to a contractor. He advised that he has spoken with the areas concerned and supplied guidelines on how to handle sharps, etc. He advised that Council has equipment available for handling sharps, ie. tongs,
-1-
009
2.1 Worker Comp Statistics
2.2 Safety Alerts
etc.
Trevor gave an overview of the report outlining how the reporting year works. He also advised that he would change BMCS to SD following the end of October as he was keeping the data consistent. Trevor gave an overview of the report outlining how the reporting year works. He also advised that he would change BMCS to SD following the end of October as he was keeping the data consistent.
3 , Reports
4
5
3.1 Safety Improvement Project Mark M ran through the report, advising that phase 1 will be delivered in accordance with the plan and phase 2 activities have been locked in. Mark noted that it is a good, achievable plan and but is dependent on the commitment from EL T and branch managers.
3.2 Report from Health & Safety N/A Committee Chair/s
Assurance Grant advised that assurance is broken up into 2 levels with the majority of work being done within the business and arrangements are in place ensuring that things are being done. Planning for Phase 2 arrangements are currently underway.
· Safety Management SystemsDocumentationa) Documents
review
b) Documentspublished
submitted
approved
for Mark M advised that documents have been updated with the new consultative arrangement with the most significant change being made to the Charter.
Nothing to report but Mark M advised that this will and become 5a at next meeting, which will be the review
of the above documents reviewed at today's meeting.
6 Legislative Change and Safety Trevor advised that there has been no legislativeAlerts changes for NSW. The only safety alert (ie. the
crush injury) had already been discussed.
7 : �ommunicati<>n _ 8.1 Communication to staff arising Stuart advised that a pre-determined meeting will be
from PSSG Meeting arranged to discuss PSSG outcomes item for inclusion in Team brief prior to EL T discussion.
8 General Business It was discussed that the PSSG meeting for December be moved forward a week to 9 December ; 2016. January 2017 meeting to be cancelled. · Carolyn Arthur to arrange.
9 Next Meeting
10 Meeting Close
18 November 2016@ 9:30am.
The meeting closed at 10.25am.
- 2 -
010
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21 O
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: �
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Lee
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Kirr
illyT
wom
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ark
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rant
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ay,
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ullig
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1904
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-S
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/10
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revo
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d th
at
Tre
vor A
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son
conc
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he
has
spo
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with
Alli
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an
d an
othe
r ex
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reha
b pr
ovid
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who
w
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supp
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spec
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train
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in
stre
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rela
ted
issu
es.
Item
to
co
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to
rem
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on
item
fo
r fo
llow
up
at n
ext m
eetin
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2
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18/8
-Le
e ra
ised
an
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w
hat
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is d
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with
the
M
anag
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pe
rcei
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, in
pa
rticu
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stre
ss.
Furth
er
info
rmat
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will
be
su
pplie
d at
ne
xt
mee
ting.
To
be e
lect
ed
John
Har
grea
ves
-3
-
Du
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ate
18
/11/
16
Oct
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m
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011
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Sa
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pro
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roje
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Fu
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info
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to
be
M
an
ag
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s
pe
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ive
d
sa
fety
su
pp
lied
. c
on
ce
rns,
in
ea
rtic
ula
r, s
tre
ss.
··-
-
4
Pe
ak
Sa
fety
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Gro
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or
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co
mm
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Ne
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Me
�in
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Lo
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Ch
air
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18 N
ove
mb
er
20
16 a
t 9
:30
am
G
ros
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ting
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om
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-4
-
012
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Date & Time: Friday, 9 December 2016@ 2:00pm Grose Meeting Room Location:
Chairperson: Robert Greenwood Meeting Purpose: Peak Safety Steering Group (PSSG) Present: Stuart Liddell, Grant McKay, Mark Mulligan, Mark Bruhn, Rick Harris,
Yvonne Kingdom, Trevor Anderson, George Balyck, Will Langevad, Louise Daley (minutes)
Apologies: TRIM reference: F10310-17/8511
Item Outcome 1 Confirmation of Previous Minutes Minutes / Outcomes of the previous meeting were
2
I Outcomes confirmed.
Business ansmg from Previous Minutes
i. Lead Safety Indicators
the
Trevor advised that further information sessions have been taking place to advise individual Directors and Groups where to locate the TRIM document for the Lead Safety Indicators input.
Items for discussion
Item Discussion 3 Safety Statistics & Incident
Investigation a) Lead Safety Indicators Trevor noted that while there are a larger number of
red items he believes this to be because it was unclear how to record the information. He believes next month's report should look much better with further meetings across the organisation to advise how to record the relevant information.
b)
c)
L Tl's and MTl's
Workers Statistics
Trevor advised that this report shows 12 injuries had been recorded for the month of November. The report also shows what type of injuries that have occurred. Trevor advised that the two L Tls were avoidable and has spoken to the people involved and they will review the safe operating procedures for the machinery.
Compensation Trevor reported that L TI frequency rate for the year was 23.7% with the average cost of a claim being $2,000.
d) ReportableIncidents
Significant Trevor advised that both the injuries listed were lodged late. One has eventuated into a work cover claim with clearance has now been received. The second was lodged late but hasn't been lodged as a claim.
e) Completed Investigations Findings / Preventative Actions
Trevor advised that if a workplace inspection is done and it is relative minor, it can be fixed on the spot and report does not have to be submitted. Anything serious needs a report submitted so a follow up can occur to ensure issued fixed.
- 1 -013
4
5
6
f)
g)
Hazards and Risks - Inspection / Audit Outcomes
Public Safety (not on agenda)
Reports a) Safety Improvement Project
report (note: Phase 1 activityupdate attached)
Rolling document, no further action from last month. Mark M advised that as soon as they are closed out, they drop off the list. Mark suggested that once item is closed off, to advise Trevor.
It was noted that this was the first time Public Safety had been reported on and showed that there were 3 notifications of damage or injury; 4 incidents reports; 3 investigations; and 2 claims. Trevor advised that not all notifications will result in a claim. Trevor also requested feedback in regards to whether further information should be recorded and advised that the report would be presented every 3 months.
Mark M ran through the report advising that things were processing well. It was also noted that a number of items were now complete and the report will require updating accordingly with other items requiring further work.
b) Report from WHS Committee Yvonne Kingdom advised that the committee has metChair - verbal once and elected a chairperson man and deputy.
Assurance a) Corporate Centre Oversight
b) Other significant safety relatedassurance activities in theenterprise - implementation ofthe revised Incident Reporting &Investigation Procedure
Safety Management Systems Documentation
Trevor advised that training for the WHS Committee will take place next Tuesday (13 December 2016) at the Hub with the course being customised for BMCC.
Grant briefly discussed an incident investigation had taken place involving a truck at the Katoomba Waste Facility, stating it was a good platform for testing the procedure and see if any issues presented. The result was a thorough investigation, presented for review and appropriate action determined.
a) Documents submitted for Mark M advised that there the following documents review:i) Injury
WorkersPolicy
Management &
ii) HealthProcedure
iii) WHS Risk Procedure
Compensation
Surveillance
Management
iv) Hazard Notification Form
b) BMCC WHS Policy
c) Documents approved and published on Intranet in November:i) Incident Reporting and
Investigation Procedureii) Level 1 Notification Formiii) Level 2 Investigation Formiv) Level 3 Investigation Report
were submitted for feedback / endorsement. Each document was discussed accordingly and it was further advised that the Injury Management & Workers Compensation Policy would be presented at January PSSG meeting. The other documents were endorsed.
- 2 -014
7 Legislative Change and Safety Nil.
8
9
Alerts
Communication to Staff arising from PSSG Meeting
General Business
1 O Next Meeting
11 Meeting Close
Mark M to format document for inclusion into Teambrief next week.
a) Rick Harris advised that following the C&COManagement Meetings he is receiving issues thatpeople want raised at the PSSG meetings. Herequested what would be the best process forgetting these issues discussed / resolved with theadvice being to forward to the WHS Committee.
b) Mark B advised PSSG of recent truck accident.SD Team responded well for cleanup and incidentreported to WorkCover. Employee may havesustained a broken arm.
Friday, 20 January 2017 @ 9:30am.
The meeting closed at 2.52pm.
- 3 -015
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7/8
51
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20
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at
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-4 -
016
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Date & Time: Friday, 17 November 2017@ 9:30am Grose Meeting Room Location:
Chairperson: Rosemary Dillon Meeting Purpose: Peak Safety Steering Group (PSSG)
Present: Grant McKay, Michael Keyes , Hailie Ryzak, Kirrilly Twomey, Will Langevad Glen Sherlock , Jason Adams, Mark Mulligan
Apologies: Will Langevad, Rhett Hahn, Rick Harris Yvonne Kingdom Brent Hill-Murray
F10310 TRIM reference:
Item Outcome 1 Confirmation of Previous Minutes Minutes of 20 October 2017 meeting were confirmed.
2 Actions arising from Previous Nil. Minutes
Items for discussion Item Discussion
3 Asbestos Project Update Grant provided a brief update advising that Council
4 Safety Statistics & Incident Investigation report for March 2017 a) Lead Safety Indicators
' had received 4 Improvement notices in relation to the Asbestos Management Plan this week. Training has started to be rolled out to the organisation in relation to asbestos management plan. Grant also informed the committee that he is working with SafeWork to resolve this improvement notices and that they will be addressed on the due date.
The report was presented and noted that results have dropped slightly, which may be because reports have not been complete in each Directorate. It was suggested that maybe a reminder be sent from the Safety team to each Director to make sure the KPI report it completed.
b) ReportableIncidents
Significant The report was presented and discussed.
c) LTl's The report was presented and discussed.
d) Completed Investigations The report was presented and discussed.
e)
f)
g)
Findings/ Preventative Actions
Hazards and Risks - Inspection / Audit Outcomes
Workers Statistics
Compensation
Legislative Changes and Safety Alerts
There were 12 hazards reported this month all in relation to asbestos at one work site in Lawson, the area has been closed off.
The report was presented and discussed.
No Safety Alerts were issued by Safework NSW for November. It was noted that the recent incident in the Blue Mountains in relation to plant operation, that an update from the Safety Team be sent out to all
- 1 -
017
5 Reports
operational staff.
a) Report from WHS Committee Springwood WHS Committee:Chair - verbal Matters mentioned I discussed include:
6 Assurance a) Corporate Centre Oversight
b) Other significant safety relatedassurance activities in theenterprise.
7 Safety Management Systems Documentation
• Brent advised that the Asbestos Management planand Safe Operating Procedures were signed off bythe PSSG in October.
• The rollout of the AMP to coordinators hasbegun. This is to be filtered down through theirstaff with one on one meetings. Tool box meetingsare to take place.
• There are concerns from some staff that noteveryone was aware that Class B asbestosremoval training was made available and would liketo attend. Rhett advised there is a second round oftraining and staff if interested can be asked to be put on it.
• Rhett advised that they are looking at putting an Asbestos Response team together to deal withasbestos removal.
• The ongoing driver competency• Request to have minutes from PSSG in advance of
our monthly meeting.
Katoomba WHS Committee:
Didn't meet due to training for asbestos awareness
HQ WHS Committee: Matters mentioned I discussed include: • Safety stats• Asbestos Management plan
• Evacuation training that training will be takenplace in the next 2 weeks.
Nil.
a) Documents submitted for Nil.
8
9
review
Legislative Change and Safety Alerts
Communication to Staff arising from PSSG Meeting
10 General Business
As noted above, no safety alerts have been issued for November. It was noted that Safety Team remind operational staff the need to working around safety requirements. Items to be inserted into Teambrief include:
• Asbestos Update;• All safety committee representatives are invited to
attend team brief meeting in all branches todiscuss issues that come to the safetycommittees.
• Safety Team to reminder all operational staff ofplant safety in the workplace.
Nil
- 2 -
018
11 Next Meeting
12 Meeting Close
Friday, 8 December 2017 @ 9:30am; Grose Meeting Room.
The meeting closed at 10:30am.
- 3 -
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Date & Time: Friday, 8 December 2017 @ 9:30am Grose Meeting Room Location:
Chairperson: Meeting Purpose: Present:
Apologies:
TRIM reference:
Grant McKay Peak Safety Steering Group (PSSG) Trevor Anderson, Mark Mulligan, Megan TeBay, Will Langevad, Brent HillMurray, Belinda Huxley
Rosemary Dillon, Jason Adams, Yvonne Kingdom, Hailie Ryzak, Kirrilly Twomey
F10310
Item Outcome 1 Confirmation of Previous Minutes Minutes of 17 November 2017 meeting were
confirmed.
2 Actions arising from Previous See attached. Minutes
Items for discussion Item
3 Asbestos Project Update
4 Safety Statistics & Incident Investigation report for March 2017 a) Lead Safety Indicators
Discussion Grant advised that they are currently in the process of setting up the Asbestos Response Team (ART) with Mark confirming EOls close today with a number of expressions of interest being received. Mark hoped that interviews would be conducted early next week and it is expected that the team will be appointed at the end of the week. Mark gave a brief overview of the roles of the ART noting that any asbestos related incident will now be reported straight to this team and not the Safety Team. The team will handle any asbestos matter unless deemed too large and will request assistance from the Asbestos Project Team and/or third party contractors. Grant advised that SafeWork are currently undertaking inspections on a large number of sites and have nearly completed this exercise. It was also advised that an asbestos hotline is currently being set up which will take all the calls via an external call centre, who will follow a script of questions and complete a form, which will beforwarded to the ART. It was suggest that a CSR category for asbestos could be set up which will also help with any reporting.
The report was presented and Trevor noted that he was aware that the figures were not a true reflection of the month's numbers so he would update them accordingly and resend out during the week.
b) ReportableIncidents
Significant A new report was presented and discussed.
c) L Tl's
d) Completed
The report was presented and discussed.
Investigations The report was presented and discussed.
- 1 -022
Findings / Preventative Actions
e) Hazards and Risks - Inspection The report was presented and discussed./ Audit Outcomes
f) WorkersStatistics
Compensation The report was presented and discussed. Trevor advised that the Workers Comp reports were wrong as a new reporting year had commenced on 1 November 2017. Trevor to revise reports and send out or report back to next meeting. It was also advised that Council had changed insurers to EML, effective 1 Nov 2017. All measures to update forms on intranet are being undertaken.
g) Legislative Changes and SafetyAlerts
There were no safety alerts relating to BMCC works however following a recent death in Sydney involving confined spaces, some discussion ensued regarding Council's confined spaces procedures.
5 Reports
6
7
a) Report from WHS Committee Springwood WHS Committee:Chair - verbal No meeting was held this month however asbestos
issue was discussed during normal toolbox meetings.
Assurance a) Corporate Centre Oversight
Katoomba WHS Committee: • Asbestos update discussed at toolbox meetings;
• Overcrowding, long term use of the admin
building was raised. Also mentioned was that
there that no smoke alarms and one fire escape.
Trevor suggested implementing a hot desk set up
to relieve office congestion. Trevor also advised
that the fire escape was deemed suitable under
the original building code at the time the building
was erected. Matter was discussed with Chris
Brogan and Will to follow up with Chris.
• SWMS for operational trucks are being looked at
and reviewed. A discussion followed in regards to
the outdated hardcopy SWMs in all trucks and
options to make them easily available, ie. the
issuing of iPads. Trevor to put together a
submission to PSSG about the resourcing and
centralisation of all SWMS. Grant to assist as
needed.
HQ WHS Committee: No matters were raised as no meeting was held this month.
Nil.
b) Other significant safety relatedassurance activities in theenterprise.
Safety Management Systems Documentation
a) Documentsreview
submitted for No documents submitted for review however it was noted that SWMS and SOPs require formatting and uploading onto intranet.
- 2 -023
8 Legislative Change and Safety No. Alerts
9 Communication to Staff arising • Draft PSSG Minutes to be supplied to WHS from PSSG Meeting Committee Chairs and HSRs within a couple of
days of their meetings.
10 General Business
11 Next Meeting
12 Meeting Close
• WHS Committee & HSR members names to be
updated on Intranet.
Megan gave an update on the Domestic Violence Awareness Training, advising that 60 staff, mainly directors, managers and program leaders, attended the face to face training with 11 0 staff about to commence online training.
Friday, 23 February 2018 @ 9:30am; Grose Meeting Room.
The meeting closed at 11 :25am.
- 3 -024
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20
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026