exhibit a, attachment 1 position descriptions

Request for Proposals for Temporary Employee and Payroll Services RFP21-003CST

Exhibit A, Attachment 1

Position Descriptions

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

1 of 26

EL DORADO IRRIGATION DISTRICT Class Specification

CLASS TITLE: Finance Assistant I/Finance Assistant II

DEFINITION

Under supervision performs responsible clerical work involving financial record keeping and customer service; reviews, researches and reconciles utility bills; processes invoices; processes financial and statistical documents such as accounts payable, accounts receivable, and purchase orders; and receives and reconciles revenues and disbursements.

DISTINGUISHING CHARACTERISTICS

Finance Assistant I - This is the entry level class in the Finance Assistant series. Positions in this class typically have little or no directly related work experience. The Finance Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Finance Assistant II - This is the journey level class in the Finance Assistant series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

This class is distinguished from the Senior Finance Assistant in that the latter performs the most difficult and responsible types of duties assigned to classes within this series and provides technical and functional supervision over assigned staff.

SUPERVISION RECEIVED AND EXERCISED

Finance Assistant I

Receives immediate supervision from an assigned supervisor or manager; may receive technical and functional supervision from a Senior Finance Assistant.

Finance Assistant II

Receives general supervision from an assigned supervisor or manager; may receive technical and functional supervision from a Senior Finance Assistant.

EXAMPLES OF ESSENTIAL DUTIES: the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

2 of 26


Receives and responds to customer inquiries and questions regarding utility bills and service outages; processes payments; and adjustments; researches and resolves payment discrepancies; resolves customer complaints.

Maintains customer account information; coordinates field requests from the public and internal staff including re-reads, final reads, reconnection, disconnections and leak detection.

Analyzes and researches discrepancies in financial documents and transactions.

Processes purchase orders; researches and resolves discrepancies; collects proper documentation and ensures timely payment.

Processes invoices including reviewing for accuracy, collecting appropriate documentation and entering into financial system; seeks authorization for payment, researches invoice discrepancies, monitors proper expenditure coding and edits and adds blanket purchase orders.

Balances vendor payments; researches and resolves discrepancies.

Processes and audits timesheets for payroll purposes.

Classifies and posts expenditures and revenues to appropriate budgetary accounts; maintains records; reconciles financial reports.

Receives financial and statistical documents; screens for accuracy and adherence with District policies and procedures.

Prepares financial and statistical reports and summaries; recommends improvements to financial record keeping procedures and systems.

Processes petty cash reimbursements; balances and maintains petty cash funds.

Enters and maintains journey entry files, computerized and manual files, logs and records.

Receives and schedules reservations for the use of District recreation facilities; updates reservation procedures and logs; receives and processes payments.

Operates standard office equipment including word processing applications as assigned; performs duties using spreadsheet programs and other applications specific to assigned operations.

Prepares a variety of letters, correspondence and transmittals; prepares desk manuals and documents operating procedures related to areas of assignment.

Builds and maintains positive working relationships with co-workers, other District employees and the public using principles of good customer service.

Performs related duties as assigned.

3 of 26


QUALIFICATIONS Finance Assistant I

Knowledge of: Methods, practices and terminology used in financial record keeping. Mathematical calculations related to financial record keeping. Principles of customer service. Modern office procedures, methods, and computer equipment.

Skill/Ability to: Perform routine accounting support work including the processing of accounts payable and accounts receivable. Learn policies and procedures of assigned function. Verify and check files and data. Accurately perform routine mathematical calculations. Effectively use a personal computer and office equipment necessary for successful job performance. Ability to maintain reliable attendance is a condition of employment, subject to applicable medical and disability leave laws. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. On a continuous basis, sit at desk and/or stand at counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.

Experience and Education: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: One year of clerical accounting experience is desirable.

Education: Equivalent to completion of the twelfth grade.

SPECIAL QUALIFICATIONS

License and Certificate: Possession of, or ability to obtain, a valid California driver’s license at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Finance Assistant II

In addition to the qualifications for the Finance Assistant I:

Knowledge of:

4 of 26


Advanced customer service practices. Principles and practices of accounts receivable, accounts payable, and financial record keeping. Billing and collection practices and procedures using an automated computer based system. Basic research techniques.

Skill/Ability to: Perform difficult clerical accounting duties associated with the maintenance of journals, accounts receivable, accounts payable, purchasing, and maintenance of financial records and reports. Review financial documents for accuracy and adherence to District policies and procedures. Carry out proper steps to ensure timely payments. Apply financial and statistical record keeping principles to the maintenance of statistical, accounting and financial transactions. Perform quick and accurate data entry. Research and resolve financial discrepancies. Understand, interpret and apply District policies and procedures. Resolve customer service issues. Effectively use a personal computer and office equipment, including accounting applications, necessary for successful job performance.

Experience and Education: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible experience similar to Finance Assistant I with the El Dorado Irrigation District.

Education: Equivalent to completion of the twelfth grade.

SPECIAL QUALIFICATIONS

License and Certificate: Possession of, or ability to obtain, a valid California driver’s license at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

________________________________ 04/15/2017 Human Resources Authority Date

Established: 08/18/2009 Revised: 04/15/2017 FLSA: Non-Exempt Unit: Non-Safety

5 of 26

6 of 26

7 of 26

8 of 26

9 of 26

10 of 26

11 of 26

12 of 26

13 of 26

14 of 26


CLASS TITLE: Park Aide/Ranger ____________________________________________________________________________ FLSA: Non-Exempt DIVISION: Parks and Recreation DEPARTMENT: Operations REPORTS TO: Parks and Recreation Manager DATE: June 2021 APPROVED BY: ____________________________________________________________________________

SUMMARY: Under supervision, performs duties relating to visitor services in a park and recreation setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists Park Rangers in patrolling park grounds and facilities. Observe, recognize and report disruptive activities. Educate park visitors on park rules, assigning campsites to visitors, responds to emergencies and incidents. Create and maintain a daily activities log. Other related duties as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual should be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

The following are a minimum of knowledge, skills, and abilities required for this position:

• Interpret and communicate District policies and recreation rules and regulations.• Interact courteously with the public and District personnel.• Knowledge and proper use of radio etiquette.• Provide accurate logs of daily activities.• Ability to identify and report a combative or disruptive situation.• Take direction from District personnel and manage time effectively.• Drive a District vehicle.• Use good judgment especially during emergencies.• Prepare written reports.• Remove obvious/excessive concentrated litter

EDUCATION, EXPERIENCE, LICENSES: One year of customer service experience required. Must possess a valid California driver’s license and have a satisfactory driving record. Parks law or enforcement background preferred. Possession of CPR/First Aid card is desirable.

LANGUAGE SKILLS: English usage, including spelling, grammar, and punctuation. Ability to read and interpret park rules and regulations. Ability to answer a wide variety of questions from park visitors and District staff. Ability to communicate verbally and in written format.

15 of 26

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must possess physical characteristics to perform the essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, climbing in and out of vehicles, or walking for prolonged periods of time, carrying equipment less than 40 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Field environment; may be exposed to inclement weather conditions.

WORK HOURS: Work will be seasonal on a full-time basis; days and hours will vary with weekend work required.

16 of 26


CLASS TITLE: Park Aide/Water Quality Boat Patrol ____________________________________________________________________________ FLSA: Non-Exempt DIVISION: Parks and Recreation DEPARTMENT: Operations REPORTS TO: Parks and Recreation Manager DATE: June 2021 APPROVED BY: ____________________________________________________________________________

SUMMARY: Under supervision, performs duties relating to boating safety and water quality in a park and recreation setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Patrols park waterways and enforces boating and water quality related rules and regulations in compliance with Health and Safety Code 115842. Duties involve picking up litter along the shoreline, assisting with emergencies and maintaining rigging and safety equipment on District vessels. Screen vessels and enforcement relating to invasive species. Works closely with the Sheriff Boat Patrol with enforcing California Boating Law and safe boating practices.



• Backing, launching, and trailering a variety of trailered vessels.• Operating a variety of power boats, i.e., outboard, outdrive and jet.• Provide accurate logs of daily activities.• Interpret and communicate District policies, recreation rules and regulations and California

Boating Law to park visitors.• Interact courteously with the public and District personnel.• Take direction from District personnel and manage time effectively.• Use good judgment when handling emergencies.• Knowledge and proper use of radio etiquette.• Prepare written reports.• Remove obvious or excessive concentrated litter.• Knowledge of proper personal protective equipment (PPE).

EDUCATION, EXPERIENCE, LICENSES: Must possess a valid California driver’s license and have a satisfactory driving record. One year customer service and boat operator experience required. Possession of CPR/First Aid card is desirable.

17 of 26

LANGUAGE SKILLS: usage, including spelling, grammar, and punctuation. Ability to read and interpret park rules and regulations. Ability to answer a wide variety of questions from park visitors and District staff. Ability to communicate verbally and in written format.


Must possess physical characteristics to perform the essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, climbing in and out of boat, or walking for prolonged periods of time, carrying and lifting equipment up to 50 pounds.


On the water and field environment; may be exposed to inclement weather conditions.


18 of 26


CLASS TITLE: Park Aide/Office Aide

SUMMARY: Under supervision, is responsible for office and visitor services in a park and recreation setting within the Project 184 recreation area.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Proved front line visitor services at the Silver Lake West campground, collect fees, assign campsites to visitors, provide visitors with a variety of information, operate the computerized Point Of Sale (POS) system, and use the radio to transmit information to District staff. Other related duties may be assigned.



• Operate a cash register, a computer, and make change.• Accurately demonstrate basic math skills.• Interpret and communicate District policies and recreation rules and regulations.• Interact courteously with the public and District personnel.• Take direction from District personnel and manage time effectively.• Use good judgment.• Knowledge and use of proper radio etiquette.• Prepare written reports/deposits.

EDUCATION, EXPERIENCE, LICENSES: Six months experience working with customers and cash register required. Must possess a valid California driver’s license and have a satisfactory driving record. Possession of CPR/First Aid card is desirable.

LANGUAGE SKILLS: English usage, including spelling, grammar, and punctuation. Ability to read and interpret park rules and regulations. Ability to communicate verbally and in written format. Ability to answer a wide variety of questions from park visitors and District staff.


19 of 26

Must possess physical characteristics to perform the essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, bending, and use of arms to direct traffic.


Office and field environment; may be exposed to inclement weather conditions.

SALARY RANGE: $ hourly


20 of 26

Park Aide/Gatehouse


CLASS TITLE: Park Aide/Gatehouse

FLSA: Non-Exempt DIVISION: Parks and Recreation DEPARTMENT: Operations REPORTS TO: Parks and Recreation Manager DATE: June 2021 APPROVED BY: ______________________________________________________

SUMMARY: Under supervision, is responsible for visitor services in a park and recreation setting within the Gatehouse at Sly Park Recreation area.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Staff the park entrance, collect fees, assign campsites to visitors, provide visitors with a variety of information, operate the computerized reservation system, and use the radio to transmit information to District staff. Other related duties may be assigned.



• Operate a cash register, a computer, and make change.• Interpret and communicate District policies and recreation rules and regulations.• Interact courteously with the public and District personnel.• Take direction from District personnel and manage time effectively.• Use good judgment when handling emergencies.• Knowledge and use of proper radio etiquette.• Prepare written reports.• Remove obvious or excessive concentrated litter.• Knowledge of proper personal protective equipment (PPE).

EDUCATION, EXPERIENCE, LICENSES: Six months experience working with customers and cash register required. Must possess a valid California driver’s license and have a satisfactory driving record. Possession of CPR/First Aid card is desirable.


21 of 26


Must possess physical characteristics to perform the essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, bending, and use of arms to direct traffic.


Office and field environment; may be exposed to inclement weather conditions.


22 of 26


CLASS TITLE: Park Aide/Day Use Host ______________________________________________________________________________ FLSA: Non-Exempt DIVISION: Parks and Recreation DEPARTMENT: Operations REPORTS TO: Parks and Recreation Manager DATE: February 2021, June 2021 APPROVED BY: ______________________________________________________________________________

SUMMARY: Under supervision, is responsible for visitor services in a park and recreation setting located within the Project 184 recreation area

ESSENTIAL DUTIES AND RESPONSIBILITIES: Patrol the recreation areas; checking for compliance with rules and regulations; collect fees; maintain records; clean day use facilities, restrooms; support of recreation areas along the highway 88 corridor; providing a safe recreation environment. Other related duties may be assigned.



• Prepare written reports.• Knowledge of general office duties.• Interpret and explain District policies and recreation rules and regulations.• Interact and communicate effectively with the public and District personnel.• Take direction from District personnel.• Knowledge and proper use of radio etiquette• Ability to schedule time effectively.• Use good judgment at all times.• Ability to identify and report a combative or disruptive situation.• Handle money on a regular basis.• Maintain professionalism when working with the public.

EDUCATION, EXPERIENCE, LICENSES: Possession of CPR/First Aid card is desirable. Must possess a valid California driver’s license and have a satisfactory driving record.


23 of 26


Must possess physical characteristics to perform the critical and essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, bending, walking on slopes, climbing in and out of vehicles, and carrying items no more than 30 pounds.


Field environment consistent with living and representing an example of responsible stewardship in a recreation area and indicative of semi-remote conditions.

WORK HOURS Work will be seasonal on a full-time basis; days and hours will vary. Weekend work required. While on site, ability to respond or report as needed for developing situations

24 of 26


CLASS TITLE: Camp Ground Host ____________________________________________________________________________ FLSA: Non-Exempt DIVISION: Parks and Recreation DEPARTMENT: Operations REPORTS TO: Parks and Recreation Manager DATE: June 2021 APPROVED BY: ____________________________________________________________________________

SUMMARY: Under supervision, performs duties relating to visitor services in a park and recreation setting.

EXAMPLES OF ESSENTIAL DUTIES: the duties specified below are representative of the range of duties assigned to this classification and are not intended to be an inclusive list.

• Perform campground janitorial duties, which include, but are not limited to: cleaning ofwaterless vault restrooms, campsites, fire rings, barbeques, day use areas, and trails; pullingand replacing trash can liners from cans; litter pickup in campgrounds and day use areas.

• Assist guests by providing information about the District’s recreation facilities, answeringquestions, and explaining rules and regulations.

• Monitor for compliance with rules and regulations and courteously advise guests ofunintentional or minor violations.

• Report flagrant or multiple violations to supervisor and/or law enforcement.• Be observant for activities requiring immediate attention.• Contact and coordinate with supervisor and/or law enforcement when emergencies occur.• Keep track of occupied and reserved sites and direct guests to appropriate sites.• Monitor facility traffic and direct guests to appropriate use areas.• Sell firewood when available.• Work as a team member.•



• Interpret and communicate District policies and recreation rules and regulations.• Interact courteously with the public and District personnel.• Knowledge and proper use of radio etiquette.• Provide accurate logs of daily activities.• Ability to identify and report a combative or disruptive situation.• Take direction from District personnel and manage time effectively.

25 of 26

• Drive a District vehicle.• Use good judgment especially during emergencies.• Prepare written reports.

EDUCATION, EXPERIENCE, LICENSES: One year of customer service experience required. Must possess a valid California driver’s license and have a satisfactory driving record. Parks law or enforcement background preferred. Possession of CPR/First Aid card is desirable.

LANGUAGE SKILLS: English usage, including spelling, grammar, and punctuation. Ability to read and interpret park rules and regulations. Ability to answer a wide variety of questions from park visitors and District staff. Ability to communicate verbally and in written format.


Must possess physical characteristics to perform the essential functions of the job. Duties may require maintaining a physical condition necessary for sitting, standing, climbing in and out of vehicles, or walking for prolonged periods of time, carrying equipment less than 40 pounds.


Field environment; may be exposed to inclement weather conditions.

SPECIAL QUALIFICATIONS:

Reside at the host campsite for the length of the assignment. Provide an insured recreational vehicle camping unit. Provide own camping gear and personal items and set an example as a model camper by practicing good housekeeping and being courteous and helpful to the public.

WORK HOURS: Be on duty and available five days a week, including weekends, holidays and after hours.

26 of 26

exhibit a, attachment 1 position descriptions

Documents