exhibit vi vacs phased school reopening health and safety …...k of in-on ng, nd n re y he r in e...

of 41

Phased School Reopening

Health and Safety Plan Template Each school entity must create a Health and Safety Plan which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan. Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.

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Table of Contents

Health and Safety Plan ......................................................................................................... 3

Type of Reopening .................................................................................................................. 4

Pandemic Coordinator/Team ................................................................................................... 8

Key Strategies, Policies, and Procedures ................................................................................ 9

Cleaning, Sanitizing, Disinfecting and Ventilation ............................................................... 11

Social Distancing and Other Safety Protocols .................................................................... 14

Monitoring Student and Staff Health .................................................................................. 21

Other Considerations for Students and Staff ...................................................................... 25

Health and Safety Plan Professional Development ................................................................ 30

Health and Safety Plan Communications............................................................................... 31

Health and Safety Plan Summary ..................................................................................... 32

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation.................................................... 32

Social Distancing and Other Safety Protocols........................................................................ 34

Monitoring Student and Staff Health ...................................................................................... 37

Other Considerations for Students and Staff ......................................................................... 39

Health and Safety Plan Governing Body Affirmation Statement ............................... 41

This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.

of 41 H

ealth and Safety P

lan: Vision

Acad

emy C

harter Scho

ol

All decision-m

akers should be mindful that as long as there are cases of C

OV

ID-19 in the com

munity, there are no strategies that can

completely elim

inate transmission risk w

ithin a school population. The goal is to keep transmission as low

as possible to safely continue school activities. A

ll school activities must be inform

ed by Governor W

olf’s Process to Reopen Pennsylvania. The

administration has categorized reopening into three broad phases: red, yellow

, or green. These designations signal how counties and/or

regions may begin easing som

e restrictions on school, work, congregate settings, and social interactions:

• The R

ed Phase: Schools remain closed for in-person instruction and all instruction m

ust be provided via remote learning,

whether using digital or non-digital platform

s. Provisions for student services such as school meal program

s should continue. Large gatherings are prohibited.

• The Yellow

Phase and Green Phase: Schools m

ay provide in-person instruction after developing a written H

ealth and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available w

ebsite.

Based on your county’s current designation (i.e., red, yellow

, green) and the best interests of your local comm

unity, indicate which

type of reopening your LEA has selected by checking the appropriate box in row

three of the table below. U

se the remainder of the

template to docum

ent your LEA’s plan to bring back students and staff, how

you will com

municate the type of reopening w

ith stakeholders in your com

munity, and the process for continued m

onitoring of local health data to assess implications for school

operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county w

ithin the Com

monw

ealth, there could be additional actions, orders, or guidance provided by the Pennsylvania D

epartment of Education (PD

E) and/or the Pennsylvania Departm

ent of Health (D

OH

) designating the county as being in the red, yellow

, or green phase. Some counties m

ay not experience a straight path from a red

designation, to a yellow, and then a green designation. Instead, cycling back and forth betw

een less restrictive to more restrictive

designations may occur as public health indicators im

prove or worsen. This m

eans that your school entity should account for changing conditions in your local H

ealth and Safety Plan to ensure fluid transition from m

ore to less restrictive conditions in each of the phase requirem

ents as needed.

of 41 Type of R

eopening

Key Q

uestions

• H

ow do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in

place? •

How

did you engage stakeholders in the type of re-opening your school entity selected? •

How

will you com

municate your plan to your local com

munity?

• O

nce you reopen, what w

ill the decision-making process look like to prom

pt a school closure or other significant modification

to operations?

VA

CS is proposing to use a 100%

digital model of online learning for the first academ

ic quarter of the 2020-21 school year (Aug.

31 to Nov 6). D

uring this time, w

e will finalize preparations for a physical reopening of our building using a hybrid learning m

odel that is described throughout this docum

ent. We w

ill also serve meals to scholars during this tim

e. VA

CS is actively engaged in

conversations with our county’s interm

ediate unit (Delaw

are County Interm

ediate Unit) in regards to m

eeting the needs of scholars w

ith Individualized Education Plans (IEPs). VA

CS is currently review

ing all active IEPs and plans to offer some in-person

learning opportunities to qualifying scholars whose parents/guardians consent to in-person learning.

During the first academ

ic quarter, when scholars are learning online, V

AC

S leaders will m

onitor CO

VID

-19 case statistics and guidance for reopening schools safely. O

n October 14, at the V

AC

S Board M

eeting, our Leadership Team and School B

oard will

decide whether the school can transition to hybrid learning for the second academ

ic quarter (starting Nov. 9).

When V

AC

S reopens the building for in-person learning at all grade levels, we w

ill utilize a hybrid model in w

hich every scholar w

ill have access to two days per w

eek of in-person learning, and will learn rem

otely the other three days per week. For those

families w

ho do not feel comfortable sending their children to school for in-person learning in the hybrid m

odel, VA

CS w

ill continue to provide a 100%

digital option throughout the remainder of the 2020-21 school year. In a recent survey of all V

AC

S fam

ilies, over 50% of respondents indicated that they plan to utilize 100%

digital learning for their scholars.

Hybrid M

odel V

AC

S’ hybrid model adheres to local and state public health guidance and allow

s for social distancing to the greatest extent possible. In this m

odel, all scholars will be assigned to tw

o days per week of in-person learning on M

onday/Tuesday (Cohort A

) or Thursday/Friday (C

ohort B). Scholars w

ill participate in digital learning on days when they are not physically in school.

of 41

Wednesday w

ill be digital learning for all scholars, and a day for deep cleaning of the school facility. VA

CS w

ill assign all scholars participating in the hybrid m

odel to one of the cohorts (A or B

) and will m

ake every effort to ensure siblings in a household are on the sam

e schedule. H

ybrid Model split across groups: D

igital and In-Person Learning

Mon

Tues W

ed Thur

Fri

Cohort A

In-person

In-person D

igital D

igital D

igital

Cohort B

D

igital D

igital D

igital In-person

In-person

100% D

igital Option

The health and safety of our staff and scholars are our top priority and we are com

mitted to doing everything w

e can to support safe and healthy school environm

ents. We understand that fam

ilies will need to consider m

any factors as they determine if and

when to send their child back to school in person. Fam

ilies who do not feel com

fortable sending their children to school in person for the second, third, and fourth quarters of the school year w

ill have the opportunity to continue using a 100% digital learning

option that will be a fully virtual instructional m

odel. Students choosing the digital option should plan to remain in that m

odel for an entire quarter of the school year. Transitions from

100% digital learning to the hybrid m

odel may only take place at the start of

a new academ

ic quarter. Attendance and G

rading W

hether participating in the hybrid model or in the 100%

digital program, all scholars w

ill be expected to attend school five days a w

eek, in compliance w

ith state regulations. Daily attendance w

ill be taken and maintained during both digital and in-person

learning. Scholars’ work w

ill be graded during the 2020-21 school year. D

ecision-Making and Com

munication

Our planning efforts w

ere led by the VA

CS B

oard and Leadership Team, w

ith input and collaboration from key stakeholders at

several points. VA

CS convened a R

eopening Com

mittee for a m

eeting on July 2 to discuss considerations in the decision-making

process for reopening. We received m

ore than 200 responses from fam

ilies, and 37 responses from staff, to a School R

eopening

of 41

Survey conducted in early July. We created a G

oogle form to collect ongoing feedback from

the comm

unity regarding thoughts, concerns and ideas related to reopening. Throughout the rem

ainder of the summ

er and during the 2020-21 School Year, V

AC

S will continue to engage our school

comm

unity to ensure that everyone is informed of the latest inform

ation and that we are hearing from

the comm

unity about how

we are doing and how

we can im

prove. We intend to utilize a variety of w

ell-established comm

unication tools to reach the VA

CS

comm

unity, including the One C

all email and phone call system

, Class D

ojo, and social media outlets such as Instagram

. We w

ill hold a Tow

n Hall m

eeting on Tuesday, Aug. 11 for the school com

munity to discuss and receive feedback on our proposed

reopening plan. Follow

ing the comm

encement of in-person learning using the hybrid m

odel, if any scholar or staff mem

ber is confirmed, suspects,

or has been in close contact with som

eone confirmed to have C

OV

ID-19, the school w

ill notify Chester C

ounty Health

Departm

ent (which acts as the local health departm

ent for Delaw

are County) and receive direction on next steps. W

e will rely on

guidance from the C

hester County H

ealth Departm

ent as well as guidelines from

the CD

C regarding the closure, dism

issal, and/or quarantine of a classroom

, building, or the school. Decisions about closures w

ill be made carefully, w

ith the health and safety needs of fam

ilies and scholars in mind. C

omm

unications will be sent out in m

ultiple modes to all necessary stakeholders.

Based on your county’s current designation and local comm

unity needs, which type of reopening has your school entity

selected? ☐

Total reopen for all students and staff (but som

e students/families opt for distance learning out of safety/health

concern). ☒

Scaffolded reopening: Som

e students are engaged in in-person learning, while others are distance learning (i.e., som

e grade levels in-person, other grade levels rem

ote learning). SCH

OLA

RS W

ITH IEP PLA

NS

☐

Blended reopening that balances in-person learning and rem

ote learning for all students (i.e., alternating days or w

eeks). ☐

Total rem

ote learning for all students. (Plan should reflect future action steps to be implem

ented and conditions that w

ould prompt the decision as to w

hen schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening):

D

uring the first academic quarter, V

AC

S is planning to offer in-person learning opportunities to scholars with IEPs, based on a

review of all IEP plans. For all other scholars, V

AC

S will launch in-person learning using the hybrid m

odel based on an

of 41

assessment of local conditions related to C

OV

ID-19 as w

ell as guidance concerning the reopening of schools. This reopening will

occur at the beginning of an academic quarter, w

ith the earliest possible date of Novem

ber 9, 2020.

of 41 P

andemic C

oordinator/Team

Each school entity is required to identify a pandemic coordinator and/or pandem

ic team w

ith defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandem

ic coordinator and team

will be responsible for facilitating the local planning process, m

onitoring implem

entation of your local Health and Safety Plan, and

continued monitoring of local health data to assess im

plications for school operations and potential adjustments to the H

ealth and Safety Plan throughout the school year. To ensure a com

prehensive plan that reflects the considerations and needs of every stakeholder in the local education com

munity, LEA

s are encouraged to establish a pandemic team

to support the pandemic

coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implem

entation. LEAs are highly

encouraged to make extra effort to engage representatives from

every stakeholder group (i.e., administrators, teachers, support staff,

students, families, com

munity health official or other partners), w

ith a special focus on ensuring that the voices of underrepresented and historically m

arginalized stakeholder groups are prioritized. In the table below, identify the individual w

ho will serve as the

pandemic coordinator and the stakeholder group they represent in the row

marked “Pandem

ic Coordinator”. For each additional

pandemic team

mem

ber, enter the individual’s name, stakeholder group they represent, and the specific role they w

ill play in planning and im

plementation of your local H

ealth and Safety Plan by entering one of the following under “Pandem

ic Team R

oles and R

esponsibilities”: •

Health and S

afety Plan D

evelopment: Individual w

ill play a role in drafting the enclosed Health and Safety Plan;

• P

andemic C

risis Response Team

: Individual will play a role in w

ithin-year decision making regarding response efforts in the

event of a confirmed positive case or exposure am

ong staff and students; or •

Both (P

lan Developm

ent and Response Team

): Individual will play a role in drafting the plan and w

ithin-year decision m

aking regarding response efforts in the event of confirmed positive case.

Individual(s) Stakeholder G

roup Represented

Pandemic Team

Roles and R

esponsibilities (O

ptions Above)

Ky A

dderley School Leader

Plan Developm

ent & R

esponse Team

Tonya Harris/N

urse Jackson C

omm

unity Health A

dministration

Health &

Safety Plan Developm

ent & Pandem

ic Crisis R

esponse Team

D

r. Banas

Teacher & M

edical Professional Plan D

evelopment &

Response Team

Chris Eggleston

Adm

inistration /Support staff Plan D

evelopment &

Response Team

Chinar H

alil A

dministration /Support staff

Plan Developm

ent & R

esponse Team

of 41 Shante H

olmes

Parent & H

ealth Professional Plan D

evelopment

Michael H

arman

SPED C

onsultant Adm

inistrator Plan D

evelopment

Jennifer Bossard

Teacher Plan D

evelopment

Ginger C

arrle Teacher

Plan Developm

ent

Jasmine M

ason Support Teacher

Plan Developm

ent

Ali O

zatalay B

usiness Adm

inistrator Plan D

evelopment

Melissa D

'Am

elio A

dministration /Support staff

Plan Developm

ent & R

esponse Team

Tania Tasse-Guillen

Adm


evelopment &

Response Team

Vildan A

ksoy Support Staff

Plan Developm

ent & R

esponse Team

Fatih Gozuacik

Adm


evelopment &

Response Team

Mr. A

dam

Board M

ember

Plan Developm

ent

Key S

trategies, Policies, and

Procedures

Once your LEA

has determined the type of reopening that is best for your local com

munity and established a pandem

ic coordinator and/or pandem

ic team, use the action plan tem

plates on the following pages to create a thorough plan for each of the requirem

ents outlined in the Pennsylvania D

epartment of Education’s Prelim

inary Guidance for Phased R

eopening of PreK-12 Schools.

For each domain of the H

ealth and Safety Plan, draft a detailed summ

ary describing the key strategies, policies, and procedures your LEA

will em

ploy to satisfy the requirements of the dom

ain. The domain sum

mary w

ill serve as the public-facing description of the efforts your LEA

will take to ensure health and safety of every stakeholder in your local education com

munity. Thus, the sum

mary

should be focused on the key information that staff, students, and fam

ilies will require to clearly understand your local plan for the

phased reopening of schools. You can use the key questions to guide your dom

ain summ

ary. For each requirem

ent within each dom

ain, document the follow

ing:

of 41

• A

ction Steps under Y

ellow P

hase: Identify the discrete action steps required to prepare for and implem

ent the requirement

under the guidelines outlined for counties in yellow. List the discrete action steps for each requirem

ent in sequential order. •

Action S

teps under Green P

hase: Identify the specific adjustments the LEA or school w

ill make to the requirem

ent during the tim

e period the county is designated as green. If implem

entation of the requirement w

ill be the same regardless of county

designation, then type “same as Yellow

” in this cell. •

Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school

system is prepared for effective im

plementation.

• M

aterials, Resources, and/or S

upports Needed: List any m

aterials, resources, or support required to implem

ent the requirem

ent. •

Professional D

evelopment (P

D) R

equired: In order to implem

ent this requirement effectively, w

ill staff, students, families, or

other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a m

andatory element of the plan. A

ll other requirements are highly encouraged to the

extent possible.

of 41 C

leaning

, Sanitizin

g, D

isinfectin

g, and

Ventilatio

n

Key Q

uestions

• H

ow w

ill you ensure the building is cleaned and ready to safely welcom

e staff and students? •

How

will you procure adequate disinfection supplies m

eeting OSH

A and CD

C requirem

ents for CO

VID-19?

• H

ow often w

ill you implem

ent cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and

student safety? •

What protocols w

ill you put in place to clean and disinfect throughout an individual school day? •

Which stakeholders w

ill be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how

will the

training be provided? How

will preparedness to im

plement as a result of the training be m

easured?

Summ

ary of Responses to K

ey Questions:

In order to prepare for an in-person reopening, V

AC

S hired an outside cleaning company to conduct deep cleaning of school

premises. They have already cleaned, disinfected, and sanitized all buildings, including furniture, bathroom

s: walls, floors, and all

other hard surfaces. Our staff m

embers m

oved any personal and non-essential items from

the classroom and offices to reduce the

areas that need to be cleaned and to open for more space for the students. W

e also moved excess furniture from

classrooms and other

areas in the building to reduce the areas that need to be cleaned and to prevent areas for scholars to gather. The company w

ill conduct another deep cleaning before reopening school for in-person learning in the hybrid m

odel. V

AC

S’ Director of O

perations and Business M

anager are currently procuring all disinfectant supplies and personal protective equipm

ent (PPE) that may be needed for the school year once the school reopens for in-person learning. The school has purchased

and will procure m

ore sanitation supplies, disinfectants, and misting m

achines in order to cover the maxim

um am

ount of surface area possible by utilizing grant funding through the Pennsylvania D

epartment of Education. D

isinfectants and cleaners to be used are EPA

registered. C

leaning staff will clean all high touch areas throughout the day. W

eather permitting, teachers w

ill have the window

s and doors open. N

ew air filters w

ill be installed as needed in buildings to increase clean air exchange. In the evening, the outside professional cleaning com

pany will clean all areas of the building that have been used by scholars and staff. Each W

ednesday, scholars and staff w

ill learn from hom

e so that the maintenance and cleaning staff w

ill be able to do a deep cleaning throughout the entire building.

of 41

Cleaning, disinfecting, and sanitization w

ill occur throughout the school day by designated cleaning staff. We w

ill add at least one extra day custodian w

hose responsibility will be to clean, disinfect, and sanitize the buildings during the day. H

igh traffic areas, (N

urse’s office, door handles, comm

on areas, and bathrooms) w

ill receive regular cleaning. All school buildings w

ill receive a thorough cleaning by custodial and m

aintenance staff. After school hours, the cleaning crew

will provide extra attention to high

traffic areas. Cleaning supplies w

ill meet the required state guidelines for effectiveness. In addition to regular cleaning, V

ital Oxide

will be used in conjunction w

ith our daily disinfecting procedures as an extra precaution. M

aintenance and staff conducting cleaning of VA

CS’ prem

ises will utilize PPE during the disinfecting process. They w

ill receive training and instructions regarding appropriate cleaning/deep cleaning approaches. O

ngoing training will be provided to all faculty

and staff including custodians on how to m

inimize the spread of germ

s.

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and Position

Materials, R

esources, and or Supports N

eeded

PD

Required (Y

/N)

* Cleaning, sanitizing,

disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restroom

s, drinking fountains, hallw

ays, and transportation)

Frequently touched surfaces and objects w

ithin the school, including door handles, sink handles, desks/tables, and w

ater fountain stations, w

ill be cleaned frequently. C

irculation of outdoor air w

ill be ensured by opening w

indows and doors w

hen possible. The use of personal w

ater bottles w

ill be encouraged, and com

munal drinking fountains w

ill be restricted. A

fter school hours, the school’s professional cleaning com

pany w

ill clean all areas of the building that have been used by scholars and staff. Each W

ednesday, scholars and staff w

ill learn from

home so that the m

aintenance and cleaning staff w

ill be able to do a deep cleaning throughout the entire building.

Same as yellow

Director of

Operations / H

ead C

ustodian

EPA A

pproved D

isinfectant Gloves

Gow

ns Masks

Disinfecting spray

Misting m

achines (Training to be conducted)

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R


eeded

PD

Required (Y

/N)

Other cleaning,

sanitizing, disinfecting, and ventilation practices

Each classroom w

ill be equipped w

ith cleaning supplies and tissue papers. H

and sanitizer will be

provided to each classroom w

ithin each building. A

dditional dispensers for the sanitizers and soaps w

ill be installed at designated areas. Spray m

ist machines w

ill be utilized by the m

aintenance staff in order to sanitize com

munal

areas. N

ew air filters w

ill be installed as needed in buildings to increase clean air exchange. C

irculation of outdoor air w

ill be ensured by opening w

indows and doors w

hen possible.

Same as yellow

Director of

Operations / H

ead C

ustodian

Spray disinfectant Paper tow

els H

and-Sanitizer H

and soap Soap dispensers Spray m

ist machines

Air filters

Y

So

cial Distan

cing

and O

ther S

afety Pro

toco

ls

Key Q

uestions

• H

ow w

ill classrooms/learning spaces be organized to m

itigate spread? •

How

will you group students w

ith staff to limit the num

ber of individuals who com

e into contact with each other throughout the

school day? •

What policies and procedures w

ill govern use of other comm

unal spaces within the school building?

of 41

• H

ow w

ill you utilize outdoor space to help meet social distancing needs?

• W

hat hygiene routines will be im

plemented throughout the school day?

• H

ow w

ill you adjust student transportation to meet social distancing requirem

ents? •

What visitor and volunteer policies w

ill you implem

ent to mitigate spread?

• W

ill any of these social distancing and other safety protocols differ based on age and/or grade ranges? •

Which stakeholders w

ill be trained on social distancing and other safety protocols? When and how

will the training be

provided? How



easured? BASED O

N FG

AND

MD

SECTIO

N

Summ


ey Questions:

W

hen VA

CS transitions to use of the hybrid m

odel, all classrooms w

ill be organized in the following w

ays to mitigate the spread

of CO

VID

-19. •

Students selecting the hybrid model w

ill be divided into two cohorts (A

and B) to create sm

aller class sizes. •

Desks w

ill be placed a minim

um of six feet apart w

henever possible; in cases where six feet of space is not possible,

plexiglass barriers will be installed on the desks.

• A

ll scholar desks in a classroom w

ill face in the same direction.

• Scholars w

ill be assigned to one desk and will rem

ain at that desk while in the classroom

. •

Scholars will m

aintain their own m

aterials, which w

ill be labeled and kept separately from other students’ m

aterials. Scholars w

ill remain w

ith the same group of students (in a reduced-size class) throughout the duration of the day, and each class

will rem

ain in its assigned classroom aside from

outdoor breaks and restroom usage. M

eals will be delivered to the classroom

s. Teachers of A

rt/Music/Technology and Physical Education w

ill come to classroom

s to conduct classes or, as weather perm

its, may

utilize outdoor learning spaces. In grades 4-8, where m

ore than one teacher may instruct scholars in the m

ajor subject areas, teachers w

ill rotate classrooms instead of students.

Sanitation stations filled with hand sanitizer w

ill be installed strategically throughout the school buildings. Scholars will be

instructed (and given time) to w

ash or sanitize their hands on a regular basis (every two hours), including after using the restroom

, before and after eating, and after returning to the classroom

from outside areas.

Transportation V

AC

S scholars come from

several school districts and we are com

municating w

ith all of these districts to learn about their busing policies and intended practices for the 2020-21 school year. W

e will align our practices to the policies set forth by each district.

of 41

Parents or other approved family m

embers dropping off and picking up scholars w

ill remain in their vehicles in a pre-determ

ined location, at a safe distance from

others. Scholars getting picked up will m

eet parents at their vehicles. U

se of Comm

unal Space A

rrival and dismissal of students w

ill be staggered to promote social distancing. U

pon arrival, scholars will line up on the blacktop

area by class, while m

aintaining social distancing as they arrive, with pre-assigned doors and pathw

ays to follow to enter V

AC

S buildings. C

ontingency plans are also being developed in case of inclement w

eather. Staff will be assigned to ensure students enter

and exit the school adhering to safety guidelines. As students enter school, there w

ill be processes and procedures in place to ensure hands are cleaned or sanitized prior to reporting directly to their classroom

s.

VA

CS scholars and staff w

ill follow visual cues including signage, floor and w

all decals, and colored tape indicating social distancing requirem

ents and directing traffic flow throughout the buildings. Staggered tim

es should be in place for hallway use.

Restroom

usage and hallway traffic w

ill be monitored to m

inimize the num

ber of scholars in restrooms and hallw

ays at any given tim

e. Larger spaces for instruction, such as the cafeteria, parking lot, and gym, m

ay be used for instruction if it helps to maintain

social distancing and minim

ize the number of students in a classroom

.

Visitor Policy V

AC

S scholars and staff mem

bers deserve a safe learning and work environm

ent. In order to help protect against exposure to C

OV

ID-19, the school w

ill implem

ent a stricter visitor protocol upon reopening the school building. Access to the school w

ill be lim

ited to current scholars, current staff mem

bers, approved vendors and contractors, and invited guests with adm

inistrative approval. N

o other visitors will be perm

itted on VA

CS’ prem

ises. Invited guests include parents and guardians attending pre-scheduled appointm

ents or essential meetings that cannot be conducted by telephone or virtual m

eeting. Parents/guardians should rely on telephone and em

ail comm

unications with the V

AC

S office and staff mem

bers, and should conduct meetings digitally to

the greatest extent possible. All visitors to V

AC

S must w

ear a face mask for the duration of their visit.

Training The entire V

AC

S teaching staff and all other school employees (full and part-tim

e) will be trained on the social-distancing and

safety protocols outlined in this document.

of 41

The training will be provided in sessions that occur approxim

ately two w

eeks prior to reopening the building for a hybrid model,

and will be held in large part virtually (Zoom

) and using video recordings and/or live-streaming w

ith 1-2 staff mem

bers providing new

safety measures and protocols’ instruction. Som

e in-person training, such as walk-throughs, w

ill also take place with no m

ore than 25 staff/em

ployees in a building at one time.

After each session, anyone w

ho has received VA

CS’ social-distancing and safety protocol training will fill out an online

form, answ

ering questions related to the topics covered that day. VA

CS w

ill consider a passing score to be 80% correct. A

nyone scoring below

80% w

ill have those incorrect answers review

ed by one of the trainers from that session. A

ll surveys will be

collected and archived.

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and

Position M

aterials, Resources,

and or Supports Needed

PD

Required (Y

/N)

* Classroom

/ learning space occupancy that allow

s for 6 feet of separation am

ong students and staff throughout the day, to the m

aximum

extent feasible

A/B

cohort model allow

ing for reduced class sizes and 6 feet of separation am

ong scholars and staff w

ill be utilized. Any desks

not separated by 6 feet of distance w

ill have plexiglass barriers installed. Scholars w

ill remain in

their classes throughout the day and w

ill remain in their assigned

classroom. Teachers w

ill change classroom

s if necessary.

Same as Y

ellow Phase

Ky A

dderley, School Leader

Plexiglass barriers Y

* Restricting the use

of cafeterias and other congregate settings, and serving m

eals in alternate settings such as classroom

s

While V

AC

S operates in a 100%

digital model during the first

academic quarter, m

eals will be

made available to scholars for

pick-up. O

nce the hybrid model is in

operation, breakfast and lunch will

be served in classrooms. The

cafeteria will not be used for

meals.

Same as Y

ellow Phase

Ky A


Equipment (carts,

trays) to transport m

eals from C

afeteria to all classroom

s.

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and

Position M



PD

Required (Y

/N)

* Hygiene practices

for students and staff including the m

anner and frequency of hand-w

ashing and other best practices

Sanitation stations will be installed

in key locations throughout the school. Scholars and staff w

ill be instructed to clean hands every tw

o hours or more, including upon

arrival to school, before and after lunch, after restroom

usage, and w

henever they re-enter the room

from an outside area.

Same as Y

ellow Phase

Ky A


Sanitation stations with

hand sanitizer Y

* Posting signs, in highly visible locations, that prom

ote everyday protective m

easures, and how

to stop the spread of germ

s

Signs will be posted outside of

VA

CS buildings, inside buildings,

in hallways, classroom

s, restroom

s, the gymnasium

, and recess areas. The signs w

ill display the social distancing requirem

ents and other measures

to protect from C

OV

ID-19.

Same as Y

ellow Phase

Chris Eggleston,

Dean of C

ulture Signs, m

asking tape, arrow

s, staggered hallw

ays

Y

* Identifying and restricting non-essential visitors and volunteers

Access to the school w

ill be lim

ited to current students, staff m

embers, approved vendors and

contractors, and invited guests w

ith administrative approval

including parents and guardians attending pre-scheduled appointm

ents or essential m

eetings.

Same as Y

ellow Phase

Ky A


Interim V

isitors Policy for 2020-21 School Y

ear

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and

Position M



PD

Required (Y

/N)

* Handling sporting

activities for recess and physical education classes consistent w

ith the C

DC

Considerations

for Youth Sports

VA

CS w

ill continue to have recess and Physical Education classes as long as those activities lim

it physical touching when

feasible and do not require sharing of equipm

ent. For recess, scholars w

ill go outside to assigned areas indicated by cones and spheres. Scholars w

ill wear m

asks at recess and social distancing is advised. Scholars w

ill be reminded to avoid

touching their faces. High-touch

areas of the playground equipment

will be cleaned daily.

Same as Y

ellow Phase

Chris Eggleston,

Dean of C

ulture N

on-contact and equipm

ent-free activities

Y

Lim

iting the sharing of m

aterials among

students

Student materials w

ill be labeled and kept separate from

other students using baskets, bins, and other organizers.

Same as Y

ellow Phase

Ky A


Bins and baskets for

material storage, labels

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and

Position M



PD

Required (Y

/N)

Staggering the use of com

munal spaces and

hallways

VA

CS w

ill limit high traffic, high

volume hallw

ay use, when

feasible, to increase social distancing. O

ne direction hallways

and stairways w

ill be established. M

ultiple points of entry and egress from

the building will be utilized.

There will be no usage of cubbies

or comm

unal storage spaces. Scholars w

ill utilize the bathrooms

with at a lim

ited capacity. There w

ill be hall monitors directing

scholars and a self-use sanitizer table w

ill be displayed in front of the bathroom

s. Signage will be

displayed inside of and around the bathroom

s.

Same as Y

ellow Phase

Chris Eggleston,

Dean of C

ulture Signage

Y

Adjusting

transportation schedules and practices to create social distance betw

een students

VA

CS w

ill align our busing procedures to m

eet the policies set for by each district that provides transportation to our scholars. W

e are in com

munication w

ith those districts’ transportation departm

ents to learn how they

each intent to handle busing during the school year. Parents or other approved fam

ily mem

bers dropping off and picking up scholars w

ill remain in their

vehicles in a pre-determined

location, at a safe distance from

others. Scholars getting picked up w

ill meet parents at their vehicles.

Same as Y

ellow Phase

Ky A


Com

munication and

policies/procedures from

transportation departm

ents of school districts

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase

Lead Individual and

Position M



PD

Required (Y

/N)

Lim

iting the number

of individuals in classroom

s and other learning spaces, and interactions betw

een groups of students

As noted above, an A

/B cohort

model allow

ing for reduced class sizes w

ill be utilized, as well as

staggered schedules for breaks and recess to reduce interaction betw

een groups of students in com

mon spaces such as the

hallway, playground, etc.

Same as Y

ellow Phase

Ky A


Signage Y

Coordinating w

ith local childcare regarding on site care, transportation protocol changes and, w

hen possible, revised hours of operation or m

odified school-year calendars

The VA

CS School O

ffice personnel w

ill comm

unicate any revisions or m

odifications to the school’s hours or calendar to childcare providers and transportation agencies.

Same as Y

ellow Phase

Ky A


N

Other social

distancing and safety practices

N/A

N

/A

Mo

nito

ring S

tudent an

d S

taff Health

Key Q

uestions

• H

ow w

ill you monitor students, staff, and others w

ho interact with each other to ensure they are healthy and not exhibiting

signs of illness? •

Where, to w

hom, w

hen, and how frequently w

ill the monitoring take place (e.g. parent or child report from

home or upon

arrival to school)? •

What is the policy for quarantine or isolation if a staff, student, or other m

ember of the school com

munity becom

es ill or has been exposed to an individual confirm

ed positive for CO

VID-19?

of 41

• W

hich staff will be responsible for m

aking decisions regarding quarantine or isolation requirements of staff or students?

• W

hat conditions will a staff or student confirm

ed to have CO

VID-19 need to m

eet to safely return to school? How

will you

accomm

odate staff who are unable to uncom

fortable to return? •

How

will you determ

ine which students are w

illing/able to return? How

will you accom

modate students w

ho are unable or uncom

fortable to return? •

When and how

will fam

ilies be notified of confirmed staff or student illness or exposure and resulting changes to the local

Health and Safety Plan?

• W

hich stakeholders will be trained on protocols for m

onitoring student and staff health? When and how

will the training be

provided? How



easured?

Summ


ey Questions:

O

nce in-person learning begins, VA

CS w

ill use a daily health screening for all staff and scholars reporting to the school building on a given day. Staff m

embers w

ill complete an online pre-entry screening form

to verify they are symptom

-free and have not had recent exposure to som

eone with C

OV

ID-19. Staff w

ill be required to report if they test positive for COV

ID-19, develop

symptom

s consistent with it, or are self-isolating due to suspected or know

n exposure to CO

VID

-19. Fam

ilies will be asked to conduct a screening of their scholar(s) at hom

e, before sending them to school. The screening w

ill involve taking the scholar’s tem

perature, monitoring for sym

ptoms, and reporting any know

n or suspected exposures. If any items

on the pre-screener are marked Y

es, the family m

ust keep their scholar at home and contact their m

edical provider. Families w

ill be required to sign a C

OV

ID-19 School H

ealth and Safety Agreem

ent describing their comm

itment to keep their scholar at hom

e w

hen they are sick. Scholars w

ho become ill or exhibit sym

ptoms of CO

VID

-19 at school will be seen at the V

AC

S Nurse’s O

ffice. VA

CS w

ill m

aintain a nursing suite with tw

o separate areas: one for well students that have scheduled m

edical needs, and one for scholars that are ill and exhibiting sym

ptoms of C

OV

ID-19. Procedures for visiting the health office can be found in School H

ealth Services R

eturn to School Plan, attached. If a staff mem

ber becomes ill at school, they w

ill visit the Nursing Suite to provide inform

ation about their sym

ptoms, w

ho (which classes) they w

ere in contact with, and any other inform

ation that would be needed in case they

test positive for CO

VID

-19. Follow

ing VA

CS’ reopening, if any scholar or staff m

ember is confirm

ed, suspects, or has been in close contact with som

eone confirm

ed to have CO

VID

-19, the school will notify C

hester County H

ealth Departm

ent and receive direction on next steps. V

AC

S’ School Leader, in coordination with the School N

urse, will m

ake final decisions regarding isolation, closure, dismissal,

of 41

and/or quarantine of a class, building, or the school. Decisions about closures w

ill be made carefully, w

ith the health and safety needs of fam

ilies and scholars in mind. C

omm

unications will be sent out in m


The conditions under which a staff or scholar confirm

ed to have CO

VID

-19 may safely return to school are described in the

School Health Services R

eturn to School Plan, attached. If a scholar is unable or uncomfortable to return, they m

ay choose to becom

e part of the 100% digital program

at VA

CS.

Training The entire V

AC

S teaching staff and all other school employees (full and part-tim

e) will be trained on the protocols for m

onitoring student and staff health outlined in this docum

ent. VA

CS’ parents and fam

ilies will also be trained on protocols for m

onitoring student health and, specifically, how

to use the pre-screening system.

The staff trainings will be held in large part virtually (Zoom

) and using video recordings and/or live-streaming. Staff w

ill be trained approxim

ately two w

eeks prior to our return to the building using a hybrid model. V

AC

S’ parents and families w

ill be trained, and w

e will offer m

ultiple trainings at varying dates and times. These trainings w

ill also be held virtually (Zoom).

After all trainings for staff, w

e will require com

pletion of a survey form to assess participants’ learning. A

s noted above, VA

CS

will consider a passing score to be 80%

correct. Anyone scoring below

80% w

ill have those incorrect answers review

ed by one of the trainers from

that session. All surveys w

ill be collected and archived. We w

ill also acknowledge com

pletion of training through docum

ented recognition certificates.

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R

esources, and or Supports

Needed

PD

Required (Y

/N)

* Monitoring students

and staff for sym

ptoms and

history of exposure

Staff will com

plete daily self-report to verify they are sym

ptom-free and have not had

recent exposure to someone w

ith CO

VID

-19. Em

ployees are required to disclose if they test positive for C

OV

ID-19, if they develop

symptom

s, or if they are self-isolating due to suspected or know

n exposure to CO

VID

-19.

Families w

ill conduct daily screening of their scholars before they com

e to school. This includes taking tem

peratures, monitoring for

symptom

s and recent exposure to someone

diagnosed with C

OV

ID-19. Fam

ilies will be

required to sign a CO

VID

-19 School Health

and Safety Agreem

ent describing their com

mitm

ent to keep their children home

when sick and to seek appropriate m

edical care.

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

Self-report software /

app Y

* Isolating or quarantining students, staff, or visitors if they becom

e sick or dem

onstrate a history of exposure

VA

CS w

ill utilize a nursing suite with tw

o separate areas: one W

ell Student area, and one for scholars exhibiting sym

ptoms of

CO

VID

-19. See School Health Services

Return to School Plan, attached. Staff w

ho becom

e ill at school will report to the nursing

suite to provide critical information including

their symptom

s and who they w

ere in contact w

ith while they w

ere at school.

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

Y

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R

esources, and or Supports

Needed

PD

Required (Y

/N)

* Returning isolated

or quarantined staff, students, or visitors to school

See School Health Services R

eturn to School Plan, attached (Section II includes protocols for R

eturning to Work/School, w

hich are consistent w

ith CD

C’s “W

hen You C

an Be

Around O

thers After Y

ou Had or Likely H

ad C

OV

ID-19” recom

mendations).

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

Y

Notifying staff,

families, and the

public of school closures and w

ithin-school-year changes in safety protocols

VA

CS w

ill utilize established com

munications system

s to notify staff, fam

ilies, and stakeholders of closures, early dism

issals, and other changes in schedules or safety protocols.

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

N

Other m

onitoring and screening practices

See School Health Services R

eturn to School Plan, attached

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

Oth

er Con

siderations fo

r Stu

dents and

Staff

Key Q

uestions

• W

hat is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students?

• W

hat special protocols will you im

plement to protect students and staff at higher risk for severe illness?

• H

ow w

ill you ensure enough substitute teachers are prepared in the event of staff illness? •

How

will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality

learning opportunities, as well as supports for social em

otional wellness at school and at hom

e?

Summ


ey Questions:

of 41

In compliance w

ith the Order of the Secretary of the Pennsylvania D

epartment of H

ealth Requiring U

niversal Face Coverings

(attached), all staff mem

bers, scholars, visitor and contractors will be required to w

ear a face mask or other approved face covering

(face shield) that covers their mouth and nose w

hile at VA

CS. The school w

ill supply face masks to all staff m

embers, and

additionally, will supply face shields to those staff w

orking with younger learners (grades K

G-3). A

cceptable masks include

disposable surgical masks and cloth m

asks. Clothing and household item

s like scarfs or t-shirts are not acceptable in original form

for use as masks. Scholars w

ill be provided with m

ask breaks when they can rem

ove their masks, for exam

ple during lunchtime

and when outdoors and m

ore than six feet apart from other people. M

asks or face shields will also be required for everyone on

school buses.

Medically fragile scholars m

ay be at higher risk for CO

VID

-19. The School Nurse w

ill contact the parents of high-risk scholars to determ

ine whether they intend to return to school using the hybrid m

odel or whether they intend to use the 100%

digital option. If the scholar returns to school using the hybrid m

odel, plans will be discussed for keeping these scholars safe w

hile at school. Staff at higher risk for severe illness w

ill be subject to School Board policy, in alignm

ent to the Families First C

oronavirus Response

Act.

VA

CS is w

orking to ensure we are appropriately staffed to deliver the hybrid m

odel. We surveyed staff in late July to ask w

hether there w

ere any circumstances that m

ight prevent them w

orking in person in the hybrid model. B

ased on information collected to

date, we are developing a staff coverage plan to address the various potential scenarios w

e may need to adapt to during the school

year. Resources that are being used in the contingency plans include our A

ides and Intervention Teachers, and substitutes from our

substitute company.

W

e know that not all of our scholars’ needs are academ

ic. During the tim

e when w

e are operating 100% virtually, w

e will utilize

both instructional and non-instructional staff to monitor and address the needs of scholars and their fam

ilies. As a sm

all school, all of our staff m

embers have relationships w

ith our families and w

ill help us stay in close contact with them

. We w

ill utilize our three-m

ember C

ulture Team to conduct outreach to fam

ilies of scholars whose attendance is w

orrisome or have requested help

from a staff m

ember. W

e have a School Counselor w

ho will be outreaching to fam

ilies to identify and help address social and em

otional health issues that arise. Educating families about social-em

otional health will also be an im

portant role for the School C

ounselor. Kindergarten O

rientation Since V

AC

S will start the school year digitally, our staff are also planning a kindergarten orientation to help kindergarten fam

ilies m

ake a successful transition to 100% digital learning. Parents/guardians of incom

ing kindergarten scholars will be invited to

of 41

participate in a virtual orientation using Google M

eet (or Zoom). The kindergarten team

will collaborate on a recording (or series

of recordings) that provide a comprehensive overview

of the kindergarten program at V

ision Academ

y. This will focus heavily on

the online classroom com

ponent: emails, logins, office hours, live and asynchronous lessons, and how

to use Seesaw, G

oogle C

lassroom, and G

oogle Meets. A

dditionally, teachers will also provide detailed inform

ation on all curricular areas as well as

learning expectations and parent involvement. These orientation videos w

ill be made available and sent to incom

ing kindergarten fam

ilies by August 19. Follow

ing the video recordings, teachers will set up a G

oogle Meet (or series of G

oogle Meets) to serve as

Q&

A sessions for parents to ask any lingering questions about the kindergarten program

. In addition to the video orientation, incom

ing kindergartners will be invited to a “drive-up” at V

AC

S in order to meet the teachers.

An em

ail will be sent by A

ugust 20, notifying parents of the event to be held August 24. Parents and children w

ill remain in their

cars at all times. M

ask-wearing kindergarten teachers and other staff m

embers w

ill greet families and children from

outside their cars and distribute needed technology and other m

aterials needed to start school on August 31.

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R


eeded

PD

Required (Y

/N)

* Protecting students and staff at higher risk for severe illness


ay be at higher risk for C

OV

ID-19.

These scholars will not be

excluded from school based on

their condition. The School Nurse

will w

ork with the parents and

healthcare providers in determ

ining what is best for the

scholars. Equitable access will be

considered as all scholars return to school. Staff at higher risk for severe illness w

ill be subject to School B

oard policy, in alignment w

ith the Fam

ilies First Coronavirus

Response A

ct.

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R


eeded

PD

Required (Y

/N)

* Use of face

coverings (masks or

face shields) by all staff

All staff m

embers, visitors, and

contractors will be required to

wear a face m

ask or other approved face covering (face shield) that covers their m

outh and nose w

hile at VA

CS. The school w

ill supply face masks to all staff

mem

bers, and additionally, will

supply face shields to those staff w

orking with younger learners

(grades KG

-3).

Same as Y

ellow Phase

Ky A


Face masks and face

shields Y

* Use of face

coverings (masks or

face shields) by older students (as appropriate)

All scholars K

G-8

th grade will be

required to wear face coverings

(masks or shields). If a student

does not have a face covering, the school w

ill provide one at no cost to the student.

Same as Y

ellow Phase

Ky A


Face masks and face

shields Y

Unique safety

protocols for students w

ith complex needs or

other vulnerable individuals

The School Nurse w

ill work w

ith the parents and healthcare providers in determ

ining what is

best for the scholars with com

plex needs. Equitable access w

ill be considered as all scholars return to school. These scholars w

ill not be excluded from

school based on their condition.

Same as Y

ellow Phase

School Nurse and

School Leader (Ky

Adderley)

of 41

Requirem

ents A

ction Steps under Y

ellow Phase

Action Steps

under Green Phase


Materials, R


eeded

PD

Required (Y

/N)

Strategic deployment

of staff The V

AC

S Culture Team

, School C

ounselor, and all other non-instructional staff w

ill have roles in supporting scholars’ social-em

otional wellness and addressing

needs and concerns as they arise (for ex, poor attendance, a fam

ily in need of social services, etc.).

Same as Y

ellow Phase

School Leader (Ky

Adderley)

of 41 H

ealth and Safety P

lan Professional D

evelopment

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary know

ledge and skills to im

plement the plan as intended. For each item

that requires professional development, docum

ent the following com

ponents of your professional learning plan.

• Topic: List the content on w

hich the professional development w

ill focus. •

Audience: List the stakeholder group(s) w

ho will participate in the professional learning activity.

• Lead P

erson and Position: List the person or organization that w

ill provide the professional learning. •

Session Form

at: List the strategy/format that w

ill be utilized to facilitate participant learning. •

Materials, R


eeded: List any materials, resources, or support required to im

plement the

requirement.

• S

tart Date: Enter the date on w

hich the first professional learning activity for the topic will be offered.

• C

ompletion D

ate: Enter the date on which the last professional learning activity for the topic w

ill be offered. T

opic

Au

dien

ce L

ead P

erson an

d P

osition

Sessio

n F

orm

at M

aterials, R

esou

rces, and o

r S

upp

orts N

eeded

Start D

ate C

om

pletion

D

ate H

ealth, Safety, Precautions and C

OV

ID U

pdates

Instructional Staff (all)

Health Personnel

and Leadership Team

Virtual

and/or In Person

CD

C, PD

E guidelines

TBD

, approximately 2

weeks prior to hybrid

reopening

By tim

e of reopening

Health, Safety,

Precautions and C

OV

ID U

pdates

Non-

Instructional Staff (all)

Health Personnel

and Leadership Team

Virtual

and/or In Person

CD

C, PD

E guidelines

TBD

approximately 2


reopening

By tim

e of reopening

Health, Safety,

Precautions and C

OV

ID U

pdates

Parents / Fam

ilies

Health Personnel

and Leadership Team

Virtual

and/or In Person

CD

C, PD

E guidelines

TBD

approximately 2


reopening

By tim

e of reopening

Health, Safety,

Precautions and C

OV

ID U

pdates Students

Health Personnel

and Leadership Team

Virtual

and/or In Person

CD

C, PD

E guidelines

TBD

approximately 2


reopening

By tim

e of reopening

of 41 H

ealth and Safety P

lan Com

mu

nications

Timely and effective fam

ily and caregiver comm

unication about health and safety protocols and schedules will be critical. Schools

should be particularly mindful that frequent com

munications are accessible in non-English languages and to all caregivers (this is

particularly important for children residing w

ith grandparents or other kin or foster caregivers). Additionally, LEA

s should establish and m

aintain ongoing comm

unication with local and state authorities to determ

ine current mitigation levels in your com

munity.

Topic

Audience

Lead Person and

Position M

ode of Com

munications

Start Date

Com

pletion D

ate

Opening Plan

Staff K

y Adderley, C

EO

Email

August 5th

August 6th

Opening Plan

Families

Ky A

dderley, CEO

O

ne Call em

ail and phone call / C

lass Dojo announcem

ent A

ug 6th A

ug 10th

Information and Q

/A regarding

Opening Plan

Families &

Staff K

y Adderley, C

EO

Virtual Tow

n Hall M

eeting A

ug. 11 A

ug. 11

Family M

odel Selection (once school has determ

ined it will reopen on hybrid

model)

Families

Fatih Gozuacik,

Director of

Curriculum

and Instruction

Google Survey

TBD

TB

D

Daily H

ealth Screenings (once school has determ

ined it will reopen on hybrid

model)

Staff & Fam

ilies M

AC

CS Inform

ation and training videos w

ill be sent via email and Class

Dojo

TBD

TB

D

of 41 H

ealth and Safety P

lan Sum

mary: V

ision A

cademy C

harter S

cho

ol

Anticipated Launch D

ate: VA

CS w

ill begin in-person learning using the hybrid model based on an assessm

ent of local conditions related to C

OV

ID-19 as w

ell as guidance concerning the reopening of schools. This reopening will occur at the beginning of an

academic quarter, w

ith the earliest possible date of Novem

ber 9, 2020. U

se these summ

ary tables to provide your local education comm

unity with a detailed overview

of your Health and Safety Plan. LEAs

are required to post this summ

ary on their website. To com

plete the summ

ary, copy and paste the domain sum

maries from

the H

ealth and Safety Plan tables above.

Facilities Cleanin

g, Sanitizing, D

isinfecting and Ventilation

Requirem

ent(s) Strategies, Policies and Procedures

* Cleaning, sanitizing, disinfecting, and ventilating learning

spaces, surfaces, and any other areas used by students (i.e., restroom

s, drinking fountains, hallways, and

transportation)

VA

CS w

ill operate using a 100% digital program

during the first academ

ic quarter. In addition, we plan to offer som

e in-person learning opportunities to scholars w

ith IEPs, based on a review

of those plans. In order to prepare for an in-person reopening, V

AC

S hired an outside cleaning company to conduct deep

cleaning of

school prem

ises. They

have already

cleaned, disinfected, and sanitized all buildings, including furniture, bathroom

s: walls, floors, and all other hard surfaces. The

company w

ill conduct another deep cleaning before reopening school. V

AC

S’ D

irector of

Operations

and B

usiness M

anager are

currently procuring

all disinfectant

supplies and

personal protective equipm

ent (PPE) that may be needed for the school

year once the school reopens for in-person learning. The school has

purchased and

will

procure m

ore sanitation

supplies, disinfectants,

and m

isting machines

in order to

cover the

maxim

um am

ount of surface area possible by utilizing grant funding through the Pennsylvania D

epartment of Education.

Disinfectants and cleaners to be used are EPA

registered.

of 41 R

equirement(s)

Strategies, Policies and Procedures C

leaning staff will clean all high touch areas throughout the day.

Weather perm

itting, teachers will have the w

indows and doors

open. New

air filters will be installed as needed in buildings to

increase clean

air exchange.

In the

evening, the

outside professional cleaning com

pany will clean all areas of the building

that have been used by scholars and staff. Each Wednesday,

scholars and staff will learn from

home so that the m

aintenance and cleaning staff w

ill be able to do a deep cleaning throughout the entire building. C

leaning, disinfecting, and sanitization will occur throughout the

school day by designated cleaning staff. We w

ill add at least one extra day custodian w

hose responsibility will be to clean,

disinfect, and sanitize the buildings during the day. High traffic

areas (N

urse’s office,

door handles,

comm

on areas,

and bathroom

s) will receive regular cleaning. A

ll school buildings w

ill receive a thorough cleaning by custodial and maintenance

staff. After school hours, the cleaning crew

will provide extra

attention to high traffic areas. Cleaning supplies w

ill meet the

required state guidelines for effectiveness. In addition to regular cleaning, V

ital Oxide w

ill be used in conjunction with our daily

disinfecting procedures as an extra precaution. M

aintenance and staff conducting cleaning of VA

CS’ prem

ises w

ill utilize PPE during the disinfecting process. They will

receive training and instructions regarding appropriate cleaning/deep cleaning approaches. O

ngoing training will be

provided to all faculty and staff including custodians on how to

minim

ize the spread of germs.

of 41 S

ocial Distancing and O

ther Safety P

rotocols

Requirem


* Classroom

/learning space occupancy that allows for 6 feet

of separation among students and staff throughout the day,

to the maxim

um extent feasible

* Restricting the use of cafeterias and other congregate

settings, and serving meals in alternate settings such as

classrooms

* Hygiene practices for students and staff including the

manner and frequency of hand-w

ashing and other best practices

* Posting signs, in highly visible locations, that promote

everyday protective measures, and how

to stop the spread of germ

s * H

andling sporting activities consistent with the C

DC

C

onsiderations for Youth Sports for recess and physical

education classes Lim

iting the sharing of materials am

ong students Staggering the use of com

munal spaces and hallw

ays A

djusting transportation schedules and practices to create social distance betw

een students

VA

CS w

ill operate using a 100% digital program

during the first academ

ic quarter. When V

AC

S transitions to use of the hybrid m

odel, all classrooms w

ill be organized in the following w

ays to m

itigate the spread of CO

VID

-19. •

Students choosing to attend in-person learning using the hybrid m

odel will be divided into tw

o cohorts (A and B

) to create sm

aller class sizes. Each cohort will attend in-person

learning at the school two days a w

eek and learn remotely

the other three days each week.

• D

esks will be placed a m

inimum

of six feet apart whenever

possible; in cases where six feet of space is not possible,

plexiglass barriers will be installed on the desks.

• A

ll scholar desks in a classroom w

ill face in the same

direction. •

Scholars will be assigned to one desk and w

ill remain at that

desk while in the classroom

. •

Scholars will m

aintain their own m

aterials, which w

ill be labeled and kept separately from

other students’ materials.

Scholars will rem

ain with the sam

e group of students (in a reduced-size class) throughout the duration of the day, and each class w

ill remain in its assigned classroom

aside from outdoor

breaks and restroom usage. M

eals will be delivered to the

classrooms. Teachers of A

rt/Music/Technology and Physical

Education will com

e to classrooms to conduct classes or, as

weather perm

its, may utilize outdoor learning spaces. In grades

4-8, where m

ore than one teacher may instruct scholars in the

of 41 R

equirement(s)

Strategies, Policies and Procedures Lim

iting the number of individuals in classroom

s and other learning spaces, and interactions betw

een groups of students C

oordinating with local childcare regarding on site care,

transportation protocol changes and, when possible, revised

hours of operation or modified school-year calendars

Other social distancing and safety practices

major subject areas, teachers w

ill rotate classrooms instead of

students. Sanitation stations filled w

ith hand sanitizer will be installed

strategically throughout the school buildings. Scholars will be

instructed (and given time) to w

ash or sanitize their hands on a regular basis (every tw

o hours), including after using the restroom

, before and after eating, and after returning to the classroom

from outside areas.

Transportation V

AC

S scholars come from

several school districts and we are in

the process of contacting all of these districts to learn about their busing policies and intended practices for the 2020-21 school year. W

e will align our practices to the policies set forth by each

district. Parents or other approved family m

embers dropping off

and picking up scholars will rem

ain in their vehicles in a pre-determ

ined location, at a safe distance from others. Scholars

getting picked up will m

eet parents at their vehicles. U

se of Comm

unal Space A

rrival and dismissal of students w

ill be staggered to promote

social distancing. Upon arrival, scholars w

ill line up on the blacktop area by class, w

hile maintaining social distancing as

they arrive, with pre-assigned doors and pathw

ays to follow to

enter VA

CS buildings. C

ontingency plans are also being developed in case of inclem

ent weather. Staff w

ill be assigned to ensure students enter and exit the school adhering to safety guidelines. A

s students enter school, there will be processes and

of 41 R

equirement(s)

Strategies, Policies and Procedures procedures in place to ensure hands are cleaned or sanitized prior to reporting directly to their classroom

s.

VA

CS scholars and staff w

ill follow visual cues including

signage, floor and wall decals, and colored tape indicating social

distancing requirements and directing traffic flow

throughout the buildings. Staggered tim

es should be in place for hallway use.

Restroom

usage and hallway traffic w

ill be monitored to

minim

ize the number of scholars in restroom

s and hallways at

any given time. Larger spaces for instruction, such as the

cafeteria, parking lot, and gym, m

ay be used for instruction if it helps to m

aintain social distancing and minim

ize the number of

students in a classroom.

Sporting Activities

VA

CS w

ill continue to have recess and Physical Education classes as long as those activities lim

it physical touching when

feasible and do not require sharing of equipment. For recess,

scholars will go outside to assigned areas indicated by cones and

spheres. Scholars will w

ear masks at recess and social distancing

is advised. Scholars will be rem

inded to avoid touching their faces. H

igh-touch areas of the playground equipment w

ill be cleaned daily.

Visitor Policy V

AC

S scholars and staff mem

bers deserve a safe learning and w

ork environment. In order to help protect against exposure to

CO

VID

-19, the school will im

plement a stricter visitor protocol

upon reopening the school building. Access to the school w

ill be lim

ited to current scholars, current staff mem

bers, approved

of 41 R

equirement(s)

Strategies, Policies and Procedures vendors and contractors, and invited guests w

ith administrative

approval. No other visitors w

ill be permitted on V

AC

S’ prem

ises. Invited guests include parents and guardians attending pre-scheduled appointm

ents or essential meetings that cannot be

conducted by telephone or virtual meeting. Parents/guardians

should rely on telephone and email com

munications w

ith the V

AC

S office and staff mem

bers, and should conduct meetings

digitally to the greatest extent possible. All visitors to V

AC

S m

ust wear a face m

ask for the duration of their visit.

Monitoring S

tudent and Staff H

ealth

Requirem


* Monitoring students and staff for sym

ptoms and history of

exposure * Isolating or quarantining students, staff, or visitors if they

become sick or dem

onstrate a history of exposure * R

eturning isolated or quarantined staff, students, or visitors to school

Notifying staff, fam

ilies, and the public of school closures and w

ithin-school- year changes in safety protocols

Once in-person learning begins, V

AC

S will use a daily health

screening for all staff and scholars reporting to the school building on a given day. Staff m

embers w

ill complete an online

pre-entry screening form to verify they are sym

ptom-free and

have not had recent exposure to someone w

ith CO

VID

-19. Staff w

ill be required to report if they test positive for CO

VID

-19, develop sym

ptoms consistent w

ith it, or are self-isolating due to suspected or know

n exposure to CO

VID

-19. Fam

ilies will be asked to conduct a screening of their scholar(s)

at home, before sending them

to school. The screening will

involve taking the scholar’s temperature, m

onitoring for sym

ptoms, and reporting any know

n or suspected exposures. If any item

s on the pre-screener are marked Y

es, the family m

ust keep their scholar at hom

e and contact their medical provider.

Families w

ill be required to sign a CO

VID

-19 School Health and

Safety Agreem

ent describing their comm

itment to keep their

scholar at home w

hen they are sick.

of 41 R

equirement(s)

Strategies, Policies and Procedures Scholars w

ho become ill or exhibit sym

ptoms of CO

VID

-19 at school w

ill be seen at the VA

CS N

urse’s Office. V

AC

S will

maintain a nursing suite w

ith two separate areas: one for w

ell students that have scheduled m

edical needs, and one for scholars that are ill and exhibiting sym

ptoms of C

OV

ID-19. Procedures

for visiting the health office can be found in School Health

Services Return to School Plan, attached. If a staff m

ember

becomes ill at school, they w

ill visit the Nursing Suite to provide

information about their sym

ptoms, w

ho (which classes) they

were in contact w

ith, and any other information that w

ould be needed in case they test positive for C

OV

ID-19.

Following V

AC

S’ reopening, if any scholar or staff mem

ber is confirm

ed, suspects, or has been in close contact with som

eone confirm

ed to have CO

VID

-19, the school will notify C

hester C

ounty Health D

epartment and receive direction on next steps.

VA

CS’ School Leader, in coordination w

ith the School Nurse,

will m

ake final decisions regarding isolation, closure, dismissal,

and/or quarantine of a class, building, or the school. Decisions

about closures will be m

ade carefully, with the health and safety

needs of families and scholars in m

ind. Com

munications w

ill be sent out in m


The conditions under which a staff or scholar confirm

ed to have C

OV

ID-19 m

ay safely return to school are described in the School H

ealth Services Return to School Plan, attached. If a

scholar is unable or uncomfortable to return, they m

ay choose to becom

e part of the 100% digital program

at VA

CS.

of 41 O

ther Consideratio

ns for Students and S

taff

Requirem


* Protecting students and staff at higher risk for severe illness

* Use of face coverings (m

asks or face shields) by all staff * U

se of face coverings (masks or face shields) by older

students (as appropriate) U

nique safety protocols for students with com

plex needs or other vulnerable individuals Strategic deploym

ent of staff

In compliance w

ith the Order of the Secretary of the

Pennsylvania Departm

ent of Health R

equiring Universal Face

Coverings (attached), all staff m

embers, scholars, visitors and

contractors will be required to w

ear a face mask or other

approved face covering (face shield) that covers their mouth and

nose while at V

AC

S. The school will supply face m

asks to all staff m

embers, and additionally, w

ill supply face shields to those staff w

orking with younger learners (grades K

G-3).

Acceptable m

asks include disposable surgical masks and cloth

masks. C

lothing and household items like scarfs or t-shirts are

not acceptable in original form for use as m

asks. Scholars will

be provided with m

ask breaks when they can rem

ove their m

asks, for example during lunchtim

e and when outdoors and

more than six feet apart from

other people. Masks or face

shields will also be required for everyone on school buses.


ay be at higher risk for CO

VID

-19. The School N

urse will contact the parents of high-risk scholars

to determine w

hether they intend to return to school using the hybrid m

odel or whether they intend to use the 100%

digital option. If the scholar returns to school using the hybrid m

odel, plans w

ill be discussed for keeping these scholars safe while at

school. Staff at higher risk for severe illness will be subject to

School Board policy, in alignm

ent to the Families First

Coronavirus R

esponse Act.

VA

CS is w

orking to ensure we are appropriately staffed to

deliver the hybrid model. W

e surveyed staff in late July to ask w

hether there were any circum

stances that might prevent them

w

orking in person in the hybrid model. B

ased on information

of 41 R

equirement(s)

Strategies, Policies and Procedures collected to date, w

e are developing a staff coverage plan to address the various potential scenarios w

e may need to adapt to

during the school year. Resources that are being used in the

contingency plans include our Aides and Intervention Teachers,

and substitutes from our substitute com

pany.

of 41

Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for (INSERT NAME OF LEA) reviewed and approved the Phased School Reopening Health and Safety Plan on (INSERT DATE: MONTH, DAY, YEAR). The plan was approved by a vote of:

Yes No

Affirmed on: (INSERT DATE: MONTH, DAY, YEAR) By: (Signature* of Board President) (Print Name of Board President)

*Electronic signatures on this document are acceptable using one of the two methods detailed below.

Option A: The use of actual signatures is encouraged whenever possible. This method requires that the document be printed, signed, scanned, and then submitted.

Option B: If printing and scanning are not possible, add an electronic signature using the resident Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.

3

08/12/2020

Adam Oksuz

Vision Academy Charter School

08/12/2020

exhibit vi vacs phased school reopening health and safety …...k of in-on ng, nd n re y he r in e...

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