exhibitor and sponsor prospectus...bluereg group generis med institute, inc. qadvis ab transperfect...

Exhibitor and SponsorProspectus

Prospectus Contents

• RAPS Convergence

• Attendee Profile

• Exhibitor and Sponsor Profile

• Past Exhibitors

• Testimonials

• Sponsorship Opportunities

• Exhibit Fees and Floorplan

• Additional Information

• Important Deadlines

• Contact Us

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Welcome to RAPS Convergence

The Regulatory Affairs Professionals Society (RAPS) delivers the largest, most engaged community for regulatory professionals—RAPS Convergence.

Convergence is a premier event providing access to more than 2,000 regulatory professionals working in the medical device, pharmaceutical and biotech industries. In addition to working in submissions and compliance, our attendees play integral roles in every stage of the healthcare product lifecycle including development, distribution, marketing and post-market surveillance.

Convergence delivers focused learning, providing solutions to current challenges and optimal networking with like-minded professionals.

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Convergence is an effective way to strengthen business relationships, recruit regulatory talent and showcase your products and services.

Engage with Customers

Networking is a top priority for attendees and RAPS Convergence is designed to maximize opportunities to connect with key decision-makers, develop new relationships and generate awareness of your brand.

Build New Business

Help attendees navigate the complexities of today’s global regulatory landscape by demonstrating your expertise and solutions.

Demonstrate Expertise

Attendee Profile

Convergence is the premier event for access to regulatory professionals working in medical device and IVDs, pharmaceutical and biotechindustries.

In addition to working in submissions and compliance, they play integral roles in every stage of the healthcare product lifecycle including development, distribution, marketing and post-market surveillance.

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Source: 2018 Global Compensation & Scope of Practice Report for the Regulatory Profession

Exhibitor and Sponsor Profile

Over 130 companies across multiple industries exhibit at Convergence, making it the largest gathering of partners and suppliers for the regulatory affairs community.

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ConsultantsCRO’s

Notified BodiesTranslation Services

Regulatory IntelligenceCompliance/Regulatory Software

Talent AcquisitionTraining

2019 Convergence Exhibiting Companies

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3D Communications DIA Klein Hersh International Oriel STAT A MATRIX RWS Life Sciences

Abbott Dora Wirth (Languages) Ltd Knoell Germany GmbH Orthopaedic Surgical Manufacturers

Association

San Diego State University, Regulatory

Science Programs

Accenture Edwards Lifesciences KPMG Oxford Global Resources Schlafender Hase Inc.

ALKU Emergo Lionbridge Technologies Inc. Pacific Bridge Medical SGS North America Inc.

Altria Client Services Ennov LORENZ Life Sciences Group PAREXEL ShareVault

American Preclinical Services Enzyme MakroCare Pearl Pathways Sparta Systems Inc.

AMPLEXOR EUDRAC Group Mareana Inc. Performance Validation Stericycle ExpertSOLUTIONS

Andaman Medical Evidence Partners MasterControl Inc. PharmaLex Stryker

Arbour Group EXTEDO Mectalent Medical Services PMDA Synchrogenix

Assent Compliance Fang Consulting, Ltd. MedCert GmbH PRISYM ID Synex Consulting, Ltd.

AssurX Inc. FDAnews Medical Device Safety Service GmbH Promedica International The IRISS Forum

Authxperts LLC Fresenius Kabi USA Medical Regulations Gate PSC Biotech Thera-Business

Azimuth Compliance Consulting, LLC Fresenius Medical Care NA Medidee Services SA Purdue University Therapeutic Products Inc.

BlueReg Group Generis MED Institute, Inc. Qadvis AB TransPerfect

Brandwood CKC Genpact Medstreaming/M2S Qserve Group TUV USA Inc.

Brooke Pro Sound & Vision G-MED North America Inc. Medtronic RA/QA Graduate Program – Temple

University School of Pharmacy

TUV SUD Americas Inc.

BSI Group America Inc. Graematter Inc. Mid-Link Technology Testing Co., Ltd. RCRI UL LLC Health Sciences

Cabeus, Inc. Green Key Resources Morningside Translations Reed Tech University of Georgia International

Biomedical Regulatory Sciences

CAPRA IBM MRIGlobalMedDevice RegDesk Inc. University of the Sciences

Cardinal Health Regulatory Sciences Ideagen MS in Regulatory Science University of

Maryland Baltimore

RegDocs365 Validant

CCA Inc. Idem Translations Inc. NAMSA RegIQ Solutions Veeva Systems

China Med Device, LLC Instem Navitas Life Sciences Regulatory and Quality Solutions (R&Q) Vera Rosas

Cook Medical Intertek Network Partners Regulatory Compliance Associates Inc. Welocalize Life Sciences

Criterion Edge Intertek Scientific & Regulatory

Consultancy

Northeastern University Regxia Inc. Whitney Consulting Ltd.

CSL Behring Intrinsik Corp Northwestern University Master of

Science in Law

Research Presentation Strategies Inc. YourEncore

Cunesoft GmbH IQVIA NotaryCam, Inc. RIMSYS ZenQMS

DDi Jazz Pharmaceuticals NSAI – National Standards Authority of

Ireland

RJR Consulting Inc.

DEKRA Certification Johnson & Johnson NSF Health Sciences Rocky Mountain Regulatory and Quality

Partners

“RAPS is the best. I appreciated how everyone seemed to care about educating us regarding Reg Affairs. All staff, attendees, and exhibitors

were super friendly and helpful.”

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“The number of participants was high and more diversified compared to other events. It

permitted us to generate more business leads, which turned into clients for 2 leads. Excellent

ROI compared to other events.”

“We thought it was the best industry conference we ever attended. We networked

for months prior and had wonderful conversations that were warm and collegial.”

Sponsorship Opportunities

RAPS offers tiered sponsorship packages, package add-ons and al la carte options to give you more ways to engage with attendees.

BenefitsPlatinum$18,500

Gold$14,000

Silver$9,000

Bronze$6,000

Sponsor Recognition(Logo included on website, onsite sponsor meter board and printed workbook) (Value: $1,000)

Exhibit Booth (includes 1 full and 3 expo passes; Value $3,900-4,300)

10 x 10 10 x 10 10 x 10 10 x 10

Additional full passes (Value: $1,000 full and $500 expo hall) 5 5 1 (full); 3 (expo) 1 (full); 3 (expo)

Pre and post attendee list

Lead retrieval (one complimentary lead device; Value: $475)

Workbook Ad (full page 6x9 inch ad) (Value: $3,650)

Bag insert (sustainable giveaway supplied by sponsor) Qty=2,000 (Value: $3,000)

One Add-On Item (See rep for qualifying items)

*Fees for exhibit space reserved prior to securing sponsorship may be billed separately and will be deducted from the sponsor package balance. (see exhibit booth fees on page 23).

Sponsorship Add-Ons

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Welcome Reception (exclusive) (Value:$13,000)

Mobile App (exclusive) (Value: $7,000) T-shirt Printing Station (exclusive)(Value: $20,000)

Sponsored Theater Presentation (30-35 people) (multiple opportunities) –(Value: $7,500)

Party with a Purpose: Regulatory Gives Back (exclusive) (Value: $13,000)

Lanyards (exclusive) (Value: $9,000) Exhibitor Lounge (exclusive) (Plug & Play)(Value: $20,000)

Solution Circle Faciliator (10-15 people) (multiple opportunities) (Value: $5,500) (q)

Plenary Sponsorship (exclusive)(Value: $13,000)

Attendee bag (exclusive) (Value:$16,000)

Headshot Café (exclusive) – (Value: $10,000)

Hotel Key Cards (exclusive) – (Value:

$7,500) - SOLD

Lunch/Breaks (multiple opportunities)(Value: $5,000 per event/per day)(q)

Reusable water bottle (exclusive)(Value: $12,000)

Wellness Challenge (exclusive)(contact Exhibits/Sponsorship Sales Rep for pricing)

Column Wraps/Banners/Floor Decals(contact Exhibits/Sponsorship Sales Rep for pricing and specific locations) (q)

Celebrating Regulatory Excellence Reception (exclusive) (Value: $8,000)

Notebook (exclusive) (Value: $12,000) Mindfulness Lounge™ (exclusive) (Value: $15,000)

Aisle Signs – (Value: $3,000) (q)

(q)=qualifying add-on item (platinum lvl.) Private Meeting Rooms(contact Exhibits/Sponsorship Sales Rep for pricing) (q)

Sponsorship Add-on Details

Welcome Reception (exclusive)

More than one thousand attendees fill the exhibit hall for the welcome reception, making it a social highlight of the conference. Sponsor recognition will be weaved into the reception with signage, company logo on cocktail napkins, and the event program.

Party with a Purpose: Regulatory Gives Back (exclusive)

This is an opportunity to highlight your company’s corporate social responsibility. We will partner with The Children's Hospital of San Antonio fora give-back activity in the hall (e.g. grab bags for infants and teenagers for use as birthday gifts, comfort/support, end of treatment celebrations, rewards after a difficult procedure/hospitalization). The culmination of the event will be the party with a purpose where more than 500 attendees gather. Sponsor recognition will be weaved into the give-back activity area through signage and the reception and will include signage, company logo on cocktail napkins, and the event program.

NOTE: (contact Exhibit/Sponsorship Sales Rep for pricing on each opportunity)11


Plenary Sponsorship (exclusive)

More than one thousand attendees participate in the morning plenary sessions on Monday and Tuesday, making them a community highlight of the conference. Sponsor receives 3-5 minutes of podium time at the top of the session to kick-off the session and welcome the host. The sponsors logo will be incorporated into the show slides on the screen behind them as they talk.

Lunch/Breaks (multiple opportunities)

Everyone enjoys a good meal or a cup of coffee! Join us in sponsoring two lunches or six breaks that reflect your unique brand and help drive traffic to your booth during peak times. Sponsor recognition signage will be incorporated into the meal/break delivery.

NOTE: (contact Exhibit/Sponsorship Sales Rep for pricing on each opportunity)

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Celebrating Regulatory Excellence Reception - NEW (exclusive)

This is an exclusive invitation-only reception held on Monday evening with senior leadership, volunteers and stakeholders designed to honor the incoming class of RAPS Fellows and Awardees. Sponsor recognition will be weaved into the reception and will include signage and company logo on cocktail napkins.

Mobile App (exclusive)

RAPS is going digital and our attendees are following. Your logo will be featured on the splash page each time the app is loaded. Your banner ad will be visible on a rotation when attendees access the app to review sessions, check their schedules and view RAPS notifications.

NOTE: (contact Exhibits/Sponsorship Sales Rep for pricing on each opportunity)

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Lanyards (exclusive)

Each attendee will receive a lanyard with their name badge providing maximum visibility. Sponsor logo will be incorporated into the lanyard design.

Attendee Bag (exclusive)

Each attendee will be issued a bag at registration. Sponsor logo will be printed alongside the Convergence logo on all attendee bags; sponsor may also include a bag insert.

Reusable Water Bottle - NEW (exclusive) – Sponsor logo will be printed alongside the Convergence logo on all attendee water bottles. May included branded bottle refill stations throughout convention center.

Notebook (exclusive)

Brand impressions that last. Sponsor logo will be printed alongside the Convergence logo on a notebook included in every attendee bag.


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T-Shirt Printing Station - NEW (exclusive)

New this year! Attendees will appreciate the interactive opportunity to make a custom t-shirt showcasing their identity as a regulatory professional while onsite at the event. Your company’s logo will be incorporated into the area and your own personnel can spend one-on-one time with attendees by complementing the t-shirt printing staff. Area signage will include sponsor recognition. We anticipate this will draw heavy foot traffic and participation.

Exhibitor Lounge (Plug and Play) - NEW (exclusive)

New this year! Attendees will appreciate a place to recharge their devices while gathering with other professionals and browsing RAPS' books and product offerings. Area signage will include sponsor recognition. We anticipate this will draw heavy foot traffic and participation.


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Headshot Café (exclusive)

Attendees will appreciate the gift of a professional headshot that includes make-up done by a professional and will be left with a favorable impression of your company. The email with the photo attached will include your company’s logo and your own personnel can spend one-on-one time with attendees by complementing the headshot café staff. Area signage will include sponsor recognition and giveaways may be provided for display. Typically draws heavy foot traffic and participation.

Wellness Challenge -NEW (exclusive)

Help our attendees stay healthy during the conference. Sponsored branded pedometers/trackers will be provided. Each of the two days features a different challenge. On the first day, it is steps taken; on the second, it is either calories burned or distance walked. Participants use branded trackers to calculate these measurements and post their numbers online by a certain time each day toqualify for the daily prizes, which includes two $200 gift cards or other prizes set by RAPS. To ramp up the competitive spirit,participants and other attendees could visit the sponsor’s booth in the exhibit hall to see who was in the lead each day with a posted and branded leader board.


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Mindfulness Lounge™ - NEW (exclusive)

This is a multi-day offering provided throughout the span of the main event days. The training includes scheduled 20- and 30-minute sessions of targeted topical training, relaxation exercises, visualization and guided meditation. Sponsor recognition will be incorporated into the area signage.

Sponsored Theater Presentation (formerly Sponsored Sessions) (multiple opportunities)

Your company will have 30 minutes to share your expertise and help address pain points for 30-40 attendees. RAPS will provide dedicated space with seating and each theater will have a themed subject matter to be sponsored. Theaters will be hosted in the exhibit hall and will be included in the education session schedule for added visibility.

NOTE: (contact Exhibits/Sponsorship Sales Rep for pricing on each opportunity)17


Solutions Circle Facilitator (Multiple opportunities)

Your company will have 20 minutes to share your expertise and help address pain points for 10-15 attendees. RAPS will provide dedicated space with seating outside the exhibit hall. Sponsor recognition will be incorporated into area signage.

Hotel Keycards (exclusive)

Each attendee will receive a branded hotel key card when they arrive for Convergence and check in at their hotel. Activate this opportunity by incorporating your booth number.


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Column Wraps/Banners/Foot Decals (multiple opportunities)

Positioned throughout hi-traffic areas, column wraps and window clings are an ideal way to showcase your brand and drive attendees to your booth space as they make their way to and from sessions. Consult with exhibit sales representative for prime locations and pricing.

Aisle Signs – Have a branded hanging sign in the aisle of your booth location (exclusive). One sponsored sign per aisle.

Private Meeting Rooms - NEW – See RAPS for details


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Solution Provider Passport

Enhance your exhibit booth package for an opportunity to engage with attendees as they stop by your booth for a passport stamp. RAPS will provide prizes and a drawing will take place at the Party with a Purpose: Regulatory Gives Back.

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Exhibit Rates and Floorplan

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Booth Size Booth Fee (Rate After 1 MAR 2020)

2’x 6' Tabletop $2,900 $3,100

10’x 10’ Inline $3,900 $4,100

10’x 10’ Corner $4,100 $4,300

10’x 20’ Inline $6,800 $7,000

10’x 20’ Corner $7,300 $7,500

View the Virtual Floorplan for Availability

https://www.conferenceharvester.com/floorplan/floorplan.asp?EventKey=JABSNHBL

Additional Information

BOOTH LOCATIONBooth spaces are approved solely at the discretion of RAPS. RAPS is not responsible for booth assignments of competing companies.

BOOTH STAFFINGBooths must be staffed at all times during published Exhibit Hall hours. Early departure or absence will result in the company or group being penalized a fee no less than $2,500, a loss of priority points, and may result in being prohibited from participating in future RAPS events. It is understood that booths staffed by one individual will be vacant as necessary for breaks, meals, etc.

ADDITIONAL BADGES & LIMITS All exhibit staff must have a badge to access the Exhibit Hall. Companies can purchase additional badges through the exhibitor registration system; full conference badges are $1,000 and exhibit hall only badges are $500. There is a limit to how many additional badges an exhibitor can purchase at those rates. Contact Show Management at [email protected] for more information.

HOUSING AND TRAVELRAPS encourages you to book your hotel accommodations early. Rates will be available on the Convergence website at RAPS.org/Convergence. Authorized Vendor: Experient

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mailto:[email protected]

https://www.raps.org/2020

Additional Information

ANCILLARY & SATELLITE MEETING SPACELimited space at RAPS’ official hotels may be made available for RAPS exhibitors for ancillary events. Events may not conflict with RAPS programming and are based on a first come, first served basis. Entertainment, meetings or similar activities will not be permitted in hotel rooms or other private or public facilities during hours that conflict with RAPS programming or sponsored events. Contract hotels will not reserve meeting rooms or function space for anyone during the meeting dates without prior approval from RAPS. Contact Show Management at [email protected] for more information.

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mailto:[email protected]

Exhibitor and Sponsor Timeline

March 2020

• Final payment due for booths pre-selected at Convergence

• Reduced booth fee deadline

1 May 2020 - Booth cancellation deadline

1 June 2020 - Company description and sponsor deliverables deadline

July 2020 - Ancillary space request deadline

September 2020

• Sunday, 13 September – move in day 9:00 am-4:00 pm; hall opens at 5:30 pm

• Tuesday, 15 September – move out 4:00 pm-9:00 pm; hall closes at 4:00 pm

*All dates and times are subject to change.

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Contact Us

Exhibits/Sponsorships/Conference Program Advertising

Leslie LeGrande, RAPS Sales Executive

+1 301 770 2920, ext. 221

[email protected]

[email protected]

Program Advertising

Chris Martin, Vice President, Sales

+1 410 584 1989

[email protected]

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exhibitor and sponsor prospectus...bluereg group generis med institute, inc. qadvis ab transperfect...

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