exhibitor and sponsorship prospectus -...
TRANSCRIPT
Gain unparalleled access to more than 2,500infection preventionists from around the world.
EXHIBITOR AND SPONSORSHIP
Prospectuswww.apic.org/ac2016
www.apic.org/ac20162
Subject to change. Check www.apic.org/ac2016 for most current schedule.
Schedule-at-a-Glance
Ask the Expert
6 a.m.
7 a.m.
8 a.m.
9 a.m.
10 a.m.
11 a.m.
12 p.m.
1 p.m.
2 p.m.
3 p.m.
4 p.m.
5 p.m.
6 p.m.
7 p.m.
8 p.m.
9 p.m.
Exhibit Hall OpenLunch in Hall
ConcurrentSessions
Coffee Break
ConcurrentSessions
Poster Presentations
WelcomeReception
Coffee Break
Coffee Break
Exhibit Hall OpenLunch in Hall
Wo
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ConcurrentSessions
Ask the Expert
Closing Plenary
ConcurrentSessions
ConcurrentSessions
Ask the Expert
Exhibit Hall OpenLunch in Hall
ConcurrentSessions
ConcurrentSessions
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Opening Plenary
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6 a.m.
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9 a.m.
10 a.m.
11 a.m.
12 p.m.
1 p.m.
2 p.m.
3 p.m.
4 p.m.
5 p.m.
6 p.m.
7 p.m.
8 p.m.
9 p.m.
Satellite Educational Symposia
Satellite Educational Symposia
Poster Presentations
Plenary Session
Satellite Educational Symposia
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Satellite Educational Symposia Satellite Educational
Symposia
ConcurrentSessions
Orie
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Oral Abstracts
ConcurrentSessions
Friday June 10
Saturday June 11
Sunday June 12
Monday June 13
Sate
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(Tim
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Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 3
KEY CONTACTS
EXHIBITSColleen Campbell, Exhibits Manager | 703-964-1240, Ext.160 Melissa Charity, Exhibits Coordinator | 703-964-1240, Ext.170 [email protected]
SPONSORSHIPS AND SYMPOSIAJennifer Kerhin, Sponsorship Manager | 301-658-2195 [email protected]
DAILY NEWSPAPERJenn Waters, CustomNEWS | 800-627-8723 | [email protected]
GENERAL SERVICE CONTRACTOR—FREEMANExhibit Services Department | 404-253-6494 | [email protected]
OFFICIAL HOUSING BUREAU – VISIT CHARLOTTE*844-840-1838 | [email protected]
*The APIC 2016 Charlotte Housing Bureau is a part of Visit Charlotte (Charlotte’s convention and visitors’ bureau). It is the only official housing bureau for the APIC Annual Conference, and is handling all hotel reservations for the conference. Reservations may be accessed through our official link at apic.org/ac2016hotels-travel/hotels-travel/. For more information, visit the Housing section of the prospectus.
Table of Contents
The mission of the Association for Professionals in Infection Control and Epidemiology, Inc. (APIC) is to create a safer world through prevention of infection. The association’s more than 15,000 members direct infection prevention programs that save lives and improve the bottom line for hospitals and other healthcare facilities. APIC advances its mission by pursuing the strategic goals of patient safety, implementation science, competencies and certification, advocacy, and data standardization. Visit APIC online at www.apic.org.
Schedule-at-a-Glance 2
Attendee Demographics 4-5
2015 Exhibitor List 6
APIC Delivers 7
Exhibit Information 8-9
Exhibit Rules and Regulations 10-11
Exhibit Hall Floor Plan 12-13
Important Dates 14
Housing 15
Sponsorship and Advertising Opportunities 16-23
Satellite Symposia Sponsorships 24
Hospitality Event, Focus Group and Exhibitor Meeting Room Sponsorships 25
Sponsorship Contract 26
Events Contract 27
Future Conference Dates and Locations 28
www.apic.org/ac20164
Infection Preventionists
Safe
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Ep
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Risk Managers
EducatorsPublic Health ProfessionalsMedical Technologist
Nur
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Engineers
Microbiologists
Hea
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Physicians
Patient Safety Professionals
Den
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Clinical Pathologists
Chi
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PAST CONFERENCE ATTENDANCEFigure includes clinical attendees only—does not include guests or exhibitor personnel
Attendee Demographics
APIC’s Annual Conference brings together professionals from across the healthcare continuum, including:
Dialysis Center 4%
Critical Access Hospital 4%
Home Care/Hospice 3%
Public Health/Community Health
2%
Military/Veteran’s Affairs1%
Dental Practice
2%
Consultant1%
BehavioralHealth
6%
Acute Care Inpatient
26%
Disaster/Emergency Preparedness 5%
Pediatrics6%
Long-term Care 6%
Other 5%
Ambulatory Care/ Ambulatory
Surgery Center17%
Clinic/Outpatient
Services8%
Academic 5%
PRACTICE SETTINGS(Source: 2015 Attendee Post-Conference Evaluation)
More than 2,500 Infection Preventionists from 40+ countries are anticipated at APIC 2016 in Charlotte, NC.
2013 Ft. Lauderdale 2,514
2014 Anaheim2,572
2015 Nashville 2,937
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 5
Attendee DemographicsAttendees rank the Exhibit Hall as one of their primary reasons for attending the APIC Conference
PRACTICE SETTINGS(Source: 2015 Attendee Post-Conference Evaluation)
Number of times attendees have gone to annual conference in the past six years(Source: 2015 Attendee Post-Conference Evaluation)
First time
34%
2-3 times
40%
4-5 times
17%
6 times
9%
Our attendees say it ALL!(Source: 2015 Attendee Post-Conference Evaluation)
Number of years in infection prevention and control(Source: 2015 Attendee Post-Conference Evaluation)
10 or more
40%
6-9 years
19%
1-5 years
34%
Less than 1
7%
Number of beds(Source: 2015 Attendee Post-Conference Evaluation)
501 and above
19%
200-500
30%
100-200
16%
Less than 100
35%
Attendees look for companies like yours that offer products and services in areas such as:Air purification • Ambulatory care • Ambulatory surgery
centers • Antimicrobial agents • Antiseptics • Bacteria testing
• Biohazardous/waste management • Bioterrorism • Blood
collection • Catheters • Environmental hygiene monitoring •
Epidemiology • Fluid control products • Gloves, gowns and masks
• Hand cleansers and sanitizers • Hand hygiene compliance •
Healthcare construction and renovation • Home care and hospice
facilities • Immunizations • Infection prevention • Infectious
disease • Isolation rooms • Multi-drug resistant organisms •
Pandemic preparation • Patient safety • Public reporting •
Respirators • Sharps safety • Smallpox testing and vaccines •
Sterilization and disinfection • Surveillance software • Ventilator
associated pneumonia • Water purification • Wound management
APIC Exhibitors gathered 27,691 leads during last year’s conference—an average of 139 leads each.
Leads obtained at APIC’s Annual Conference will deliver your ROI!
96% of attendees said the APIC Annual Conference was as good as or better than similar conferences they attend
98% think the exhibit hall is a valuable part of the APIC Annual Conference
96% thought the exhibits provided useful information for their practice
96% thought there was sufficient time to explore the exhibit hall
90% of attendees said they came to the meeting to view new products and/or services being offered by exhibitors
88% recommend products or services for their facility
88% evaluate products or services for their facility
72% make the final purchasing decisions for their facility
Number of years of APIC membership(Source: 2015 Attendee Survey)
10+ years
31%
1-3 years
22%
4-6 years
20%
7-9 years
13%
Just joined
10%
Not a member
4%
www.apic.org/ac20166
2015 Exhibitor List
3M Healthcare3M Personal Safety DivisionAAAHCAAMIAbbott Diabetes CareAccreditation Association for Ambulatory Health CareACS-National Surgical Quality Improvement ProgramAdvantage Medical Cables and ElectronicsAerobiotix, Inc.Agency for Healthcare Research and QualityAirInSpaceAiRISTAALEREAltapure, LLCAmerican Sentinel UniversityAngelini Pharma Inc.AnsellAntimicrobial CopperAntimicrobial Test LaboratoriesAP Goldshield dba “Goldshield”APIC Consulting Services, Inc.Applied MedicalAramark Uniform ServicesARC MedicalAssociation for Vascular AccessB. Braun MedicalBard Access SystemsBard Medical DivisionBaxter Healthcare CorporationBDBemis Health CareBest Practice Professionals, Inc.BETCOBiocodex USABioFire Diagnostics, Inc.BIOPATCHBioquell, Inc.Biosan Laboratories, Inc.Bioscience International, Inc.Bioseal SystemsBiovigil Hygiene TechnologiesBOWMAN Healthcare DispensersBraeside Displays-Intelligent Healthcare DisplaysBreakaway SystemsBrulin and Co. Inc.BSN MedicalCareFusionCarpenters International Training FundCatheter ConnectionsCBICCenturion Medical ProductsCepheidCintas CorporationCKM Healthcare Inc.Cleanis, Inc.Clearly Better MedicalClorDiSys Solutions, Inc.Clorox HealthcareConstruction Specialties, Inc.Contec, Inc.Cooper-Atkins CorporationCore Medical ConceptsCrosstex/SPSmedical Supply Corp.
CS Medical LLCCupron, Inc.Cura Surgical, Inc.Current Technologies Inc.DatalogicDaylight MedicalDebMedDeRoyalDexerials America CorporationDial, A Henkel CompanyDiversey Care, A Division of Sealed AirDNV-GL Healthcare AccreditationDraeger Medical, Inc.EcolabEloquest HealthcareElsevierElyptol, Inc.E-Mist Innovations, Inc.Encompass Group, LLCEnzyme Solutions. Inc.EOS Surfaces, LLCEquipSystemseShields LLCEsterline Interface TechnologiesExcelsior Medical Corp.Falcon Pro Solutions, Inc.Flow Tek, Inc.Forensic Analytical Consulting ServicesFreshAire UVFrontline Medical ProductsFuture Medical, Inc.GE HealthcareGeneral SensingGeorgia-Pacific ProfessionalGetinge USA, Inc.GFS BioProtect-USGLANTA Ltd.GOJO Industries, Inc.Hawaiian MoonHealth Care LogisticsHealthcare Research and Educational TrustHealthcare Purchasing NewsHealthmarkHealthy MeasuresHill-Rom IT SolutionsHilti North AmericaHospiraHospital Therapy ProductsHouston Methodist San Jacinto HospitalHRA ResearchHygieHygienaHyginexIAHCSMMICNet Systems Inc.ICP MedicalICU Medical, Inc.IKEYInfection Prevention ProductsInPro CorporationInfinite TradingInnovation Med CorpInnovation BioDefense Inc.InPro CorpInterline Brands, Inc.
IrriMax CorporationIso-BeltIvera Medical CorporationJMS North America CorporationJoint Commission Center for Transforming HealthcareJust Manufacturing CompanyKarcher North AmericaKEM Medical ProductsKimberly ClarkKontrol Kube by FiberlockKwaluLevel 11Loyola University Chicago School of NursingLumacept, Inc.Magnolia Medical TechnologiesMan and Machine, Inc.Market ResearchMaxair SystemsMDF InstrumentsMedela, Inc.Medical Action IndustriesMedtronic (formerly Covidien)Medtronic ENTMEIKOMeridian Bioscience Inc.Metrex ResearchMölnlycke Health Care, Inc.Muirsis Inc.NanosphereNanosonicsNoble Biomaterials, Inc.NovaerusNozin/Global Life Technologies Corp.NSF InternationalOberon, Inc.OBP MedicalOlympus America, Inc.On the Right Track Systems, Inc. oneSource Document Magazine Management ServiceOutpatient Surgery MagazineOxford Immunotec, Inc.Pall MedicalPatient Safety and Quality HealthcarePatient Shield ConceptsPCI Medical, Inc.PDC HealthcarePDIPrecision Filtration ProductsPremier Healthcare AlliancePREVENT Life Safety ServicesPure Processing LLCQIAGENRapidRecalling.comReckitt BenckiserRed Bag SolutionsRehrig Pacific CompanyResurgent Health and MedicalRetractable Technologies, Inc.RL SolutionsRoche DiagnosticsRoyal Arms Medical, Inc.Rubbermaid Commercial ProductsRymed Technologies, Inc.Sage Products, Inc.Sage Services Group
Sanicheck by SimonizSaniTimerSanosil InternationalSanuvox TechnologiesSarstedt, Inc.sBioMed, LLCSeal Shield, LLCSentri7Shoe Inn, LLCSign 4, LLCSilentiaSmartSleeves by ClearBagsSmiths MedicalSpecial Pathogens LaboratorySpectra 254Sprixx IncorporatedStericycle, Inc.SteriDesignSterilizSTERIS CorporationSTETHO-SHIELD LLCStrykerSuperVision, LLCSurface Medical, Inc.SurfacideSwipeSenseSymmetryTangentTangent MedicalTeleflex ARROWTender Ivy, LLCTerraMarra InternationalThe Ruhof CorporationThe Society for Healthcare Epidemiology of AmericaTheraDoc, Inc.TheraworxTIDI ProductsTOMI ENVIRONMENTAL SOLUTIONSTru-D Smart UVCTruven Health AnalyticsTSI, Inc.TSK ProductsUltimedUltraClenz, LLCUltraViolet Devices, Inc.UV ResourcesVancareVernacareVigiLanz CorporationVirox Technologies, Inc.Vision-Sciences, Inc.Vortek SurgicalWaterlogic Commercial Products, LLCWelloWexford Labs, Inc.WHO-Private Organizations for Patient SafetyWinchester Laboratories, LLCXanitos, Inc.XenexZefon International, Inc.ZeroScope
*Denotes 2015 Strategic Partner
Don’t let your competitor outgain customer leads. Attend APIC 2016!
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 7
mission and your commitment to infection prevention.
APIC’s Strategic Partner Program (SPP) acts as a framework for industry partners to support APIC in its mission of creating a safer world through the prevention of infection. Serving as a robust and comprehensive platform, the SPP provides high visibility to participants through consistent recognition throughout the year.
The program contributes to APIC’s capacity to provide a range of infection prevention educational programs and activities.
The SPP is invaluable to companies that want to visibly demonstrate commitment to the field and be recognized as market leaders by the more than 15,000 professionals who are APIC members.
2015 Exhibitor List
The largest annual audience of infection preventionists who influence product/service evaluation and purchase for healthcare facilities.
Exclusive exhibit hall hours offering uninterrupted networking time. Workshops and educational sessions are not scheduled during these times, thereby eliminating any competition to the Exhibit Hall. Condensed exhibit hours keep traffic high and the need for additional exhibit staff low.
Opportunities to drive your product or service through pre- and post-event promotions.
Quality leads from dedicated infection prevention and control professionals who are passionate about learning and improving their facilities with your products.
Complimentary lunch in the hall for attendees, so they don’t have to leave the convention center. This allows them to maximize their time spent with exhibitors.
Housing rates as low as $149/night; some include complimentary breakfast and internet.
A complimentary post-event attendee list to keep the conversation going with attendees after the event. (Post event attendee list includes: company name, contact name and mailing address. APIC does NOT distribute phone, fax or e-mail).
APIC DELIVERS
www.apic.org/ac20168
Exhibit Information
All booths are standard 10’x 10’ units or multiples thereof (minimum rental).
LINEAR BOOTH SPACE:Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $26.50 depending on your company’s preferred status (see below for details). Be sure to include any corner premium fees that may apply.
$200 corner premium applies to any corner linear booth space.
LINEAR BOOTH SPACE: $2,750 per 10’ x 10’ space
ISLAND BOOTH SPACE:
$14,000 per 20’ x 20’ island
$21,000 per 20’ x 30’ island
$28,000 per 20’ x 40’ island
$31,500 per 30’ x 30’ island
$42,000 per 30’ x 40’ island
$56,000 per 40’ x 40’ island
$84,000 per 40’ x 60’ island
BOOTH PACKAGE DETAILSn 4 complimentary exhibitor booth staff registrations per 10’x10’ booth: This
registration allows access to the exhibit hall only. Sessions and receptions are NOT included. Additional booth staff badges may be purchased for $100. Full conference exhibitor badges that include access to sessions and receptions can be purchased for $485.
n Exclusive exhibit hall hours: No educational sessions will be held during this time.
n Booth identification sign: Complimentary 7” x 44” ID sign with company name and booth number.
n Complimentary Exhibit Hall Only VIP passes for clients: 20 passes per company.
n Draped back wall and side rails.
n 24-hour perimeter security services.
n Company name, description, product, and brand name listing in onsite Exhibitor Directory, as indicated in the application and contract for exhibit space.*
n Ability to rent the APIC 2016 pre-show attendee list: Only registered exhibitors are permitted to rent the pre-show attendee list. The service manual will contain an order form for the list. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists. This information, however, may be captured when attendees visit your booth and you scan their badge using a lead retrieval unit. Lead retrieval machines may be rented using the order form found in the exhibitor service manual.
n Complimentary one-time use of the APIC 2016 post-show attendee list: Exhibitors are automatically sent the list within two weeks of the show. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists.
n Preferred selection time to reserve booth space for the 2017 APIC Annual Conference (June 14-16, in Portland, OR) before space opens to non-exhibiting companies.
*If booth space confirmed and paid in full by May 2, 2016.
Become an APIC Strategic
Partner to receive
discounted booth rates!
Badge Type# of Badges included PER
10’x10’ space**
Exhibit Hall Access
Educational Session Access
Ability to Earn Continuing
Education for Attending Sessions
Conference Materials (Totebag,
Program, etc)
Lunch Tickets and Access to
Welcome Reception
Exhibitor Registration
4 Yes No NoExhibitor
Directory Only
NoTickets available a la
carte: Reception - $100
Additional Exhibitor Registrations ($100)
unlimited Yes No NoExhibitor
Directory Only
NoTickets available a la
carte: Reception - $100
CE Exhibitor Registration ($485)
0 Yes Yes Yes Yes Yes
**For example, if you have a 10’x20’, you get eight Exhibitor Registrations.
***Should registration materials remain after the conference, APIC will make every attempt to share these with Strategic Partners, Patron Companies, Sponsors and Exhibitors.
QUESTIONS? Contact [email protected]
BADGE ALLOTMENTSBadge allotment is as follows:
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 9
Exhibit Information
EXHIBIT HALL SCHEDULE
Thursday, June 9 8 a.m. – 5 p.m. Exhibitor Installation
Friday, June 10 8a.m. – 5 p.m. Exhibitor Installation
Saturday, June 11
7– 9 a.m. Exhibitor Installation
9-10 a.m.Show Management Booth Inspection and Final Preparations for Show Opening
10:30 a.m. – 1:30 p.m. Exhibit Hall Open (exclusive hours)
Sunday, June 12 10:30 a.m. – 1:30 p.m. Exhibit Hall Open (exclusive hours)
Monday, June 1310:30 a.m. – 1 p.m. Exhibit Hall Open (exclusive hours)
1 – 7 p.m. Exhibitor Dismantle
Tuesday, June 14 7 – 10 a.m. Exhibitor Dismantle
This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted on the APIC website.
Exclusive Exhibit Hall
Hours
Booth Reservation Procedure1. Go to www.apic.org/ac2016
2. Click “Exhibits/Sponsorships,” then “For Exhibitors/Sponsors.”
3. Complete the Application for Space. If your company isn’t listed on the website, or you don’t know your password, email [email protected].
4. At the end of the online application process, you’ll be asked to supply payment for a 50% deposit of your anticipated booth fees. The following payment options will be accepted online.
CREDIT CARDS: Amex, Visa, and MasterCard
CHECK: Select the “check” payment option at the end of the online application process and make the check payable to “APIC” and mail to: APIC 2016 Exhibits Department, 512 Herndon Parkway, Suite D, Herndon, VA 20170
Questions?APIC 2016 Annual ConferenceExhibits Department512 Herndon Parkway, Suite DHerndon, VA 20170Phone: 703-964-1240 Ext. 170Fax: [email protected]
Before SubmittingPlease read the enclosed exhibit rules and regulations prior to submitting a signed contract. Also review the floor plan enclosed in this prospectus, as well as the online floor plan at www.apic.org/2016floorplan.
After SubmittingOnce your contract is received, a booth confirmation will be emailed to the contact’s email provided within 10 business days.
Reservation DeadlineThere is no deadline to reserve a booth. APIC will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is May 2, 2016. Any application received after this date will be processed; however, it may not be listed in any onsite publications.
Cancellation PolicyAny exhibitor who cancels all of purchased booth space on or prior to March 4, 2016, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 4, 2016 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.
Space ReductionShould an exhibitor reduce the size of its contracted booth space on or before March 4, 2016, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 24, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager.
10
Exhibit Rules and Regulationscharge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made which is the limit and extentof APIC’s liability for such cancellation. All cancellation requests must be submitted in writing to the APIC Exhibits Manager.
7. Contractor Services. An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the Exhibitor Services Manual to be forwarded from the official contractor in April 2016. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will APIC or the Charlotte Convention Center assume responsibilities for loss or damage to goods consigned to the official contractor. Advance shipments of exhibit material must be made to official contractor as specified in the Exhibitor Services Manual. Should any shipments not be made asspecified in the manual it will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to exhibiting company. Exhibitors are responsible for all information provided in the Exhibitor Services Manual.
8. Arrangements of Exhibits. Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape or other covering material will be placed to cover unsightly wires, unfinished backwalls exposed waterpipes or hoses, etc. at the exhibitor’s expense.
9. Booth Design. The regulations listed herein are not intended to unduly restrict exhibits as to either design or utility. The spirit in which the rules are presented is to create and maintain an open atmosphere on the exhibit floor. In designing exhibits, traffic flow, good judgment and consideration for neighboring exhibitors and attendees should be primary objectives. Every effort has been made to ensure the accuracy of all information distributed by APIC; however, due to the ever-changing needs and maintenance schedules of facilities, such as the Charlotte Convention Center, up-to-the-minute information is not always available. With this in mind, we remind all exhibitors that APIC, the Charlotte Convention Center and its contractors or agents can make no warranties as to the accuracy of floor plans issued in conjunction with or pertaining to the exposition. If locations of building columns, utilities or other architectural components of the facility are considerations in the construction of an exhibit, it is the responsibility of the exhibitor and/or his/her agent to physically inspect the facility to verify all dimensions and locations.
IN-LINE BOOTHS: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. Regardless of the number of in-line booths utilized, (e.g., 10’ x 20’, 10’x 30’, 10’ x 40’, etc.), display materials must be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is allowed only in the rear half ofthe booth space, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. When three or more in-line booths are used in combination, as a single exhibit space, the 4-foot height limitation is applied only to that portion of exhibit space that is within 10 feet of an adjoining booth.A Perimeter Booth is an in-line booth that backs to an outside wall of the exhibit facility rather than to another exhibit. All guidelines for in-line booths apply to Perimeter Booths except that the maximum back wall height is 12’. APIC does not allow end cap booths, meaning booths exposed to aisles on three sides and composed of two 10’x10’ booths)
ISLAND BOOTHS: Island booths are any size booths exposed to aisles on all four sides.
Supplementary regulations governing such exhibits are the following.
A. The entire cubic content of the space may be used up to the maximum allowable height of 20’ including signage, hanging or stationary, banners, trusses and hanging lighting systems. Any hanging signage will be hung at 20’ from the floor to the top of the sign.
B. Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). The base of the canopy should not be lower than 7 feet from the floor within 5 feet of any aisle. Canopy supports should be no wider than 3 inches. This applies to any booth configuration that has a sight restriction. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.
C. Island Exhibitors should adhere to the following minimum guidelines when determining booth lighting.
• No lighting fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of theexhibit space.
• Lighting should be directed to the inner confines of the booth space. Lighting must not project ontoother exhibits or show aisles.
• Lighting that is potentially harmful, such as lasers or ultraviolet lighting, must comply with facility rules and be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good tasteand not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show Management, any
1. Official Exhibit Schedule
Thursday, June 9 8 a.m.-5 p.m. Exhibitor Installation
Friday, June 10 8 a.m.-5 p.m. Exhibitor Installation
Saturday, June 11 7-8 a.m. Exhibitor Installation
8-10 a.m. Show Management Booth Inspections / Final Show Ready Preparations
Saturday, June 11 10:30 a.m.-1:30 p.m. Exhibit Hall open (exclusive time)
Sunday, June 12 10:30 a.m.-1:30 p.m. Exhibit Hall open (exclusive time)
Monday, June 13 10:30 a.m.-1 p.m. Exhibit Hall open (exclusive time)
1-7 p.m. Exhibitor Dismantle
Tuesday, June 14 7-10 a.m. Exhibitor Dismantle
If the official exhibit hall schedule changes, all exhibitors will be notified in writing.
2. Show Management. The exhibition is organized and managed by APIC. Any matters not covered in these Rules and Regulations are subject to the interpretation of the APIC Board of Directors and the APIC CEO or their designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Charlotte Convention Center policies and procedures. The Show Management shall have full power to interpret, amend and enforce these rules and regulations, provided any amendments, when made,are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.
3. Assignment of Booth Space. Booth assignments are made on a first-come first-served basis. Visit our website at www.apic.org/2016floorplan for regular floor plan updates. The floorplan is subject to change. A 50% deposit, payable to APIC, must accompany the application. Applications without deposits will not be processed. APIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides. APIC also does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another. Example: If an exhibitor wants to purchase two 10’x20’ spaces across the aisle from one another, this would not be permitted.
4. Installation and Dismantle of Exhibits. Show Management reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the Exhibitor Prospectus. All booths must be properly installed, fully operational and show-ready no later than 8 am on June 11, 2016 for the final inspection of the exhibit hall by show management. Dismantle may not begin until after 1 pm on June 13, 2016, and must be completed by 10 am on June 14, 2016. Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The hours in Rule 1 are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. Exhibitors are expected to make travel arrangements in accordance with this schedule. If erection of any exhibit has not started by 8 am on June 11, 2016 the APIC Exhibits Manager or his or her designee shall order the exhibit to be erected and the exhibitor billed for all charges incurred. Each exhibitor will complete arrangements for removal of his or her material from the Charlotte Convention Center in accordance with the instructions provided in the Exhibitor Services Manual. All material must be packed and picked-up by 10 am on June 14, 2016. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the official drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.
5. Failure to Occupy Space. Space not occupied by 8 am on June 11, 2016 will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.
6. Rates, Deposits and Refunds. Space will be rented at the rate of $2,750 per 10’ x 10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,500 per 10’x10’ island or $35.00 per square foot. For Preferred exhibitors, meaning 2016 APIC Strategic Partner companies, space will be rented at the rate of $2,450 per 10’x10’linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,150 or $31.50 per square foot. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost. Space must be fully paid for by March 4, 2016. If assigned space is not paid for by March 4, 2016 it may be reassigned at the discretion of Show Management. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. Any exhibitor who cancels all of purchased booth space on or prior to March 4, 2016, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 4, 2016 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager. Should an exhibitor reduce the size of their contracted booth space on or before March 4, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge,will be refunded up to a maximum of $5,000. After March 4, an exhibitor is permitted to reduce the size oftheir contracted space; however no refunds will be given and there will be no service
11
Exhibit Rules and Regulationsexhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrators or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety or persons watching demonstrations and other promotional activities. Island booths are restricted to 20’ in height. All booths must be carpeted. Exhibiting companies are responsible for furnishing, cleaning and carpeting their booths. Any booth(s) not carpeted by 8 am on June 11, 2016, will be carpeted by Show Management at the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.
10. Subleasing of Space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.
11. Conduct. All exhibits will be to serve the interest of APIC members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. Show management reserves the right to request the immediate withdrawal of any exhibit that APIC believes to be injurious to the purpose of APIC. Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by APIC to be objectionable are expressly prohibited in the exhibition area and in any meeting room.
12. Type of Exhibiting Companies. The purpose of the exhibition is to further the education of conference attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees’ professional interest. APIC reserves the right to restrict who may exhibit at the conference and exhibit sales activities that it deems inappropriate or unprofessional. In addition, APIC reserves the right to prohibit any company, association, or entity from exhibiting at the conference who has products or services that compete with the products and services APIC provides.
13. Exhibitor-Sponsored Events. No exhibitor-sponsored event, meeting, seminar, reception, focus group or similar function to which conference attendees are invited may be held during the official APIC Conference events nor can the topic or event title conflict with an official APIC event topic or title. Please consult the APIC website for a schedule of events, or contact the APIC Exhibits Department at 703-964-1240, ext. 25.
14. Exhibitor’s Personnel. Exhibitor badges will be made available to the official company representatives for distribution to exhibitor personnel. The official APIC badge must be worn whenever a representative is in the exhibit hall. All personnel representing the exhibitor or his or her agents on the exhibit floor during installation and dismantling must be properly identified. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in Rule 1. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of nonexhibiting firms is strictly forbidden and may result in immediate eviction from the conference.
15. Selling Products/Merchandise. Selling of products or merchandise on the exhibit floor is strictly prohibited and may result inimmediate eviction from the conference.
16. Sound Devices, Lighting, and other Presentation Devices. Public address, sound producing or amplification devices that project sound must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitor and their patrons, nor cause the aisles to be blocked. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Noise levels must be held to a 70-decibel maximum at all times. Show Management will monitor the 70-decibel regulation on-site. If an exhibitor is in violation of the 70-decibel regulation, they will receive one warning. If the exhibitor continues to operate noisemaking exhibits in excess of 70-decibels after the first warning, Show Management reserves the right to cut the power of the offending mechanism, or otherwise ensure the noisemaking mechanism is shut off. Any expenses incurred in this instance will be the sole responsibility of the exhibitor. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. APIC reserves the right to restrict the use of glaring lights or objectionable lighting effects. Music, whether vocal or instrumental, is prohibited.
17. Handout Materials. Promotional give-aways and exhibitor prize drawings will be permitted. All hand-out materials are expected to be of professional nature. APIC reserves the right to disallow any material that it believes to be inappropriate. No exhibitor may use APIC name or any of its affiliate organizations in conjunction with any promotional activity or award in the exhibit hall without the expressed written consent of APIC.
18. Solicitation of Exhibitors. No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of APIC.
19. Fire, Safety and Health. The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.
20. Labor Rules and Regulations. Labor rules and regulations for union labor are made by the local unions and may change at any time.Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians,and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Services Manual.
21. Storage. The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. APIC assumes no responsibility for damage or loss of packing boxes or crates.
22. Food and Beverage. Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing.
23. Liability and Security. APIC makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safe guarding of his or her goods, materials, equipment and display at all times. APIC will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident or other causes. APIC will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and save APIC, its Board, members, staff, and representatives, the City of Charlotte, and the Charlotte Convention Center harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Charlotte Convention Center or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect APIC, the City of Charlotte and the Charlotte Convention Center against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverages at the exhibitor’s expense: (a) Worker’s compensation insurance coverage for exhibitor’s employees which shall be incompliance with the laws of the State of North Carolina; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be effective from on or before June 9 -15, 2016 which shall include exhibitor’s move in and move out. Such insurance shall cover any and all damageor injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit duringthe term of APIC’s 2016 Annual Educational Conference and International Meeting. (c) Other insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations here under and for its own protection.
24. Trademarks. APIC will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Charlotte Convention Center logo, design, trademark, trade name, patent, copyrighted work or symbol must be approved in writing by the Charlotte Convention Center marketing department. Use of the APIC logo, design, trademark, trade name, patent, copyrighted work or symbol must be approved in writing by APIC’s marketing department.
25. Photographing of Exhibits. Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing or videotaping its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from Show Management or the official photographer to photograph the exhibit from outside the perimeter of the booth.
26. List Publication. The list of APIC exhibitors, in whole or in part, shall not be published other than in APIC official publications.
27. Facility Use. All public function space in the Charlotte Convention Center and host hotels is controlled by APIC. No function space will be released to exhibiting firms or other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of APIC by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 1) is expressly prohibited.
28. Violations. APIC may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of APIC forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to APIC all monies paid or due. Upon evidence of violation, APIC may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that APIC may incur thereby.
29. Severability. All agreements and covenants contained herein are severable, and in the event any of them shall beheld to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained rein.
30. Contact. For questions or more information, please contact: APIC Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170. Phone: 703-964-1240 ext. 25Fax: 703-964-1246E-mail: [email protected]
www.apic.org/ac201612
Booth Selection
Pick 5 scattered booth numbers and indicate them on your application.
APIC does not permit End-cap booths, meaning a 10’ x 20’ booth that is exposed to aisles on three sides.
APIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another.
Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $27.50. Be sure to include any corner premium fees that may apply.
Exhibit Hall Floor Plan
Charlotte Convention Center Halls AB
WALL
WALL SHOWOFFICE
LOBBY A/BESCALATOR
STORAGE
STORAGE
SHOWOFFICE
HALL AHALL B
HALL C142,200 SQ FT
DIRECTDRIVE-IN
DIRECTDRIVE-IN
DIRECTDRIVE-IN
DIRECTDRIVE-INDIRECT
DRIVE-IN
DIRECTDRIVE-IN
(26'W X 29"H)
(12'W X 16'H)(26'W X 16'H)
(13'W X 16'H)
MOVABLE
(26'W X 16'H)
MOVABLE
(23'W X 16'H)
(13'-4"W X 16'H)
OVERHEAD
HALL C82,400 SQ FT
FHV FE
EP EPEP
FHV FE
EPEP
FHV FE
EP
EP
FHV FE
EP EP
FHV FE
EP EP
FHV FE
EP
EP
FHV FE
EP
EP
FHV FE
EPEP
FHV FE
EP
EP
FHV FE
EP EP
FHVFE
EP
FEFHV
FHVFE FE
FHV
EP EPEP
FHV FE
EP
EP
FHV FE
EP
EPFHV FE
EPFHVFEEP
EP FEFHV
FHV FE
EP
EPFHVFE
EPFE
FHVEP
EPFEFHV
EPFE
FHV
EP EP
EP
EP
EPEPEPEP
EP
EPEP
EP
EP
EPEP
EP
EP
FEC
FEC
FEC
FEC
FEC FEC
FECFEC
FEC FEC
FHV
FHV
FHV
FHC
(28'W X 16'H)
DOCKLOADING
DOOR
DOOROVERHEAD
ENTRANCE
KEEP-CLEAR
EAST MARTIN LUTHER KING Jr. BOULEVARD
GRAPHIC SCALE
0' 5' 10' 20' 40' 60'
10'
10' 10' 10' 10' 10' 10'
10'
20'
10' 10'
10'
20'
10'
20'
10'
10'
10'
10'
10'
20'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
20'
10'
10'
10'
10'
10'
10' 10' 10' 10' 10' 10' 20' 10' 10'
10'
10'
10'
10'
10'
10' 10' 10' 10'
20'
12'
20' 28'
BEVERAGEFOOD
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
BEVERAGEFOOD
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
106'BANQ
240
238
236
234
232
230
226
220
218
216
214
212
210
208
206
204
202
200
245
243
241
239
237
235
229
227
221
219
217
211
209
207
205
203
1835
20'
20'
1735
20'
20'
2227
2229
1034935
18061707
2300220122002101210020012000190117001601
1827
20'
427
20'
20'
633
20'
20'
527
20'
20'
627
20'
20'
727
20'
40'
827
20'
20'
1809
20'
20'
1535
20'
20'
2035
20'
20'
21302031
2127
20'
20'
1927
30'
30'
1726
40'
30'
1527
30'
20'
1800
30'
20'
1611
20'
20'
1817
20'
30'
317
20'
30'
704
702
700
605
603
601
407
20'
20'
401
20'
20'
509
20'
20'
709
20'
20'
917
30'
40'
1427
30'
30'
1417
30'
30'
1517
20'
30'
1503
20'
40'
1403
30'
30'1104
30'
30'
809
20'
20'
701
20'
30'
801
30'
30'
1004
60'
30'
1035
20'
20'
1135
20'
20'
1026
30'
30'
1017
20'
20'
1117
58'
70'APIC Live
300 301
302 303
304
306 307
308 309
310 311
316
318
320
400
402
406
408
410
413
415
417
419
421
326 327
328 329
331
334 335
336 337
338 339
340 341
342 343
344 345
512
514
516
518
520
426
428
430
433
434 435
436 437
438 439
440 441
442 443
444 445
501
503
505
517
519
521
532
534 535
536 537
538 539
540 541
542 543
544 545
600
602
604
609
611
613
615
616 617
618 619
620 621
634
636
638
640
642
644
708
710
712
714 715
716 717
718 719
720 721
737
814
816 817
818 819
820 821
835
836 837
916
918
920
934
936 937 1036
1235
1237
1334 1335
1336 1337
1434 1435
1436 1437
1534
1536
1603
1605
1607
1617
1619
1621
1635
1637
1702
1704
1706
1709
1711
1715
1716 1717
1718 1719
1720 1721
1734
1736
1808
1810
1814
1816
1818
1820
1903
1905
1907
1911
1913
1915
1917
1919
1921
1935
1937
2002 2003
2004 2005
2006 2007
2009
2010 2011
2012 2013
2014 2015
2016 2017
2018 2019
2020 2021
2034
2036
2041
2043
2045
2102 2103
2104 2105
2106 2107
2108 2109
2110 2111
2112
2114
2116 2117
2118 2119
2120 2121
2027 2126
2029 2128
2135
2137
2139
2140 2141
2142 2143
2144 2145
2202 2203
2204 2205
2206 2207
2208 2209
2210 2211
2213
2215
2216 2217
2218 2219
2220 2221
2233
2234 2235
2236 2237
2238 2239
2240 2241
2242 2243
2244 2245
2301
2302
2304
2306
2305
2308
2307
2310
2309
2312
2314
2316
23182319
2320
2323
2325
23262327
23282329
2332
2334
2336 2337
2338 2339
2340 2341
2342
2344
313 412
201
228
242
244
EX
HIB
ITO
R S
ER
VIC
E
Inventory as of 05/26/2015
Dimension10'x10'10'x20'20'x20'20'x30'20'x40'30'x30'30'x40'30'x60'58'x70'
Size100200400600800900
1,2001,8004,060
Totals:
Qty361
120
627211
401
SqFt36,100
2008,0003,6001,6006,3002,4001,8004,060
64,060
BOOTH COUNT
BLDG. LEGEND:
CHARLOTTE CONVENTION CENTER
APIC CONFERENCEJUNE 11-13, 2016
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5/26/2015By:
Scale: Custom
REVISIONDate:
EVERY EFFORT HAS BEEN MADE TOENSURE THE ACCURACY OF ALL
INFORMATION CONTAINED ON THISFLOORPLAN. HOWEVER, NO WARRANTIES,
EITHER EXPRESSED OF IMPLIED, AREMADE WITH RESPECT TO THIS
FLOORPLAN. IF THE LOCATION OFBUILDING COLUMNS, UTILITIES OR OTHERARCHITECTURAL COMPONENTS OF THEFACILITY IS A CONSIDERATION IN THE
CONSTRUCTION OR USAGE OF ANEXHIBIT, IT IS THE SOLE RESPONSIBILITY
OF THE EXHIBITOR TO PHYSICALLYINSPECT THE FACILITY TO VERIFY ALL
DIMENSION AND LOCATIONS. © COPYRIGHT 2007, FREEMAN CO.
ALL RIGHTS RESERVED.
SERDC/MARTHA DE MATIZ
Job #:
AE:
Prod. AE:
Branch:
Started By:
Facility:
City & State:
Hall / Level:
DRAWING INFO
#290978Passport Line Item Number:
Started:
ATLANTA
SERDC/MARTHA DE MATIZ3/26/2015
----RYAN WELLER
416697
CHARLOTTE, NORTH CAROLINA
EXHIBIT HALL A,B
CHARLOTTE CONVENTION CENTER
EXHIBIT HALL A,BCHARLOTTE, NORTH CAROLINA
ENTRANCE
For current booth availability, visit
www.apic.org/ 2016floorplanAPIC Live
Food Area Food Area
GENERAL SERVICE CONTRACTORFreeman is the official general service contractor for APIC 2016 and will provide all services in the exhibit area. Freeman can be reached at 404-253-6494 or [email protected]. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the exhibitor services manual that will be posted on the Freeman website (www.freemanco.com) in March 2016. Paper copies of the manual will not be provided. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Exhibitors are responsible for all information provided in the exhibitor services manual.
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 13
Booth Selection
Exhibit Hall Floor Plan
Charlotte Convention Center Halls AB
WALL
WALL SHOWOFFICE
LOBBY A/BESCALATOR
STORAGE
STORAGE
SHOWOFFICE
HALL AHALL B
HALL C142,200 SQ FT
DIRECTDRIVE-IN
DIRECTDRIVE-IN
DIRECTDRIVE-IN
DIRECTDRIVE-INDIRECT
DRIVE-IN
DIRECTDRIVE-IN
(26'W X 29"H)
(12'W X 16'H)(26'W X 16'H)
(13'W X 16'H)
MOVABLE
(26'W X 16'H)
MOVABLE
(23'W X 16'H)
(13'-4"W X 16'H)
OVERHEAD
HALL C82,400 SQ FT
FHV FE
EP EPEP
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EPEP
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EP EP
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FEFHV
FHVFE FE
FHV
EP EPEP
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EP
EP
FHV FE
EP
EPFHV FE
EPFHVFEEP
EP FEFHV
FHV FE
EP
EPFHVFE
EPFE
FHVEP
EPFEFHV
EPFE
FHV
EP EP
EP
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EPEPEPEP
EP
EPEP
EP
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EPEP
EP
EP
FEC
FEC
FEC
FEC
FEC FEC
FECFEC
FEC FEC
FHV
FHV
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(28'W X 16'H)
DOCKLOADING
DOOR
DOOROVERHEAD
ENTRANCE
KEEP-CLEAR
EAST MARTIN LUTHER KING Jr. BOULEVARD
GRAPHIC SCALE
0' 5' 10' 20' 40' 60'
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BEVERAGEFOOD
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BEVERAGEFOOD
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106'BANQ
240
238
236
234
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226
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216
214
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208
206
204
202
200
245
243
241
239
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219
217
211
209
207
205
203
1835
20'
20'
1735
20'
20'
2227
2229
1034935
18061707
2300220122002101210020012000190117001601
1827
20'
427
20'
20'
633
20'
20'
527
20'
20'
627
20'
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727
20'
40'
827
20'
20'
1809
20'
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1535
20'
20'
2035
20'
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21302031
2127
20'
20'
1927
30'
30'
1726
40'
30'
1527
30'
20'
1800
30'
20'
1611
20'
20'
1817
20'
30'
317
20'
30'
704
702
700
605
603
601
407
20'
20'
401
20'
20'
509
20'
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709
20'
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917
30'
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1427
30'
30'
1417
30'
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1517
20'
30'
1503
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1403
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30'
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809
20'
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701
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801
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1004
60'
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1035
20'
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1135
20'
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1026
30'
30'
1017
20'
20'
1117
58'
70'APIC Live
300 301
302 303
304
306 307
308 309
310 311
316
318
320
400
402
406
408
410
413
415
417
419
421
326 327
328 329
331
334 335
336 337
338 339
340 341
342 343
344 345
512
514
516
518
520
426
428
430
433
434 435
436 437
438 439
440 441
442 443
444 445
501
503
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517
519
521
532
534 535
536 537
538 539
540 541
542 543
544 545
600
602
604
609
611
613
615
616 617
618 619
620 621
634
636
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642
644
708
710
712
714 715
716 717
718 719
720 721
737
814
816 817
818 819
820 821
835
836 837
916
918
920
934
936 937 1036
1235
1237
1334 1335
1336 1337
1434 1435
1436 1437
1534
1536
1603
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1607
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1619
1621
1635
1637
1702
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1711
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1716 1717
1718 1719
1720 1721
1734
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1808
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1818
1820
1903
1905
1907
1911
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1915
1917
1919
1921
1935
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2002 2003
2004 2005
2006 2007
2009
2010 2011
2012 2013
2014 2015
2016 2017
2018 2019
2020 2021
2034
2036
2041
2043
2045
2102 2103
2104 2105
2106 2107
2108 2109
2110 2111
2112
2114
2116 2117
2118 2119
2120 2121
2027 2126
2029 2128
2135
2137
2139
2140 2141
2142 2143
2144 2145
2202 2203
2204 2205
2206 2207
2208 2209
2210 2211
2213
2215
2216 2217
2218 2219
2220 2221
2233
2234 2235
2236 2237
2238 2239
2240 2241
2242 2243
2244 2245
2301
2302
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2305
2308
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23182319
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23262327
23282329
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2340 2341
2342
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313 412
201
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244
EX
HIB
ITO
R S
ER
VIC
E
Inventory as of 05/26/2015
Dimension10'x10'10'x20'20'x20'20'x30'20'x40'30'x30'30'x40'30'x60'58'x70'
Size100200400600800900
1,2001,8004,060
Totals:
Qty361
120
627211
401
SqFt36,100
2008,0003,6001,6006,3002,4001,8004,060
64,060
BOOTH COUNT
BLDG. LEGEND:
CHARLOTTE CONVENTION CENTER
APIC CONFERENCEJUNE 11-13, 2016
File
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5/26/2015By:
Scale: Custom
REVISIONDate:
EVERY EFFORT HAS BEEN MADE TOENSURE THE ACCURACY OF ALL
INFORMATION CONTAINED ON THISFLOORPLAN. HOWEVER, NO WARRANTIES,
EITHER EXPRESSED OF IMPLIED, AREMADE WITH RESPECT TO THIS
FLOORPLAN. IF THE LOCATION OFBUILDING COLUMNS, UTILITIES OR OTHERARCHITECTURAL COMPONENTS OF THEFACILITY IS A CONSIDERATION IN THE
CONSTRUCTION OR USAGE OF ANEXHIBIT, IT IS THE SOLE RESPONSIBILITY
OF THE EXHIBITOR TO PHYSICALLYINSPECT THE FACILITY TO VERIFY ALL
DIMENSION AND LOCATIONS. © COPYRIGHT 2007, FREEMAN CO.
ALL RIGHTS RESERVED.
SERDC/MARTHA DE MATIZ
Job #:
AE:
Prod. AE:
Branch:
Started By:
Facility:
City & State:
Hall / Level:
DRAWING INFO
#290978Passport Line Item Number:
Started:
ATLANTA
SERDC/MARTHA DE MATIZ3/26/2015
----RYAN WELLER
416697
CHARLOTTE, NORTH CAROLINA
EXHIBIT HALL A,B
CHARLOTTE CONVENTION CENTER
EXHIBIT HALL A,BCHARLOTTE, NORTH CAROLINA
ENTRANCE
For current booth availability, visit
www.apic.org/ 2016floorplan
Food Area Food Area
www.apic.org/ac201614
Important Dates
Remaining 50% Exhibit Space Deposit Due (invoice is sent one month prior) . . . . . . . . . March 4
Exhibitor Directory Entry Submissions Begins (link to be provided on this date) . . . . . . . March 4
Exhibitor Service Kit Online at www.freemanco.com . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 1
Sponsorship Commitment Deadline for recognition in Onsite Program ($) . . . . . . . . . . . April 1
Exhibitor Directory Advertisement Reservation ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 6
Exhibitor Sub-Block Housing List Due . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 11
Exhibitor Directory Entry Due (link to be provided in service manual) . . . . . . . . . . . . . . . April 20
Exhibitor Directory Advertisement Artwork Due ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27
Advance Warehouse Shipping Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 10
Housing Deadline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 23
Advance Warehouse Shipping Cut-Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 2
Move-in Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 9
On-Site Shipping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 9–11
Exhibit Hall Opens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 11
Exhibit Hall Closes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 13
Move-out Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 13
$ = Marketing/advertising opportunity for exhibitors for an additional fee.
• The online exhibit hall floor plan will include the sponsor designation next to each exhibitor name
www.apic.org/ac201614
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 15
Housing
For your convenience and to keep costs lower, APIC uses a housing bureau for its attendees and exhibitors. Please do not contact the hotels directly. Hotels cannot make reservations in the APIC block; reservations must be made through the housing bureau. Special APIC 2016 rate deadlines are individualized per hotel. Please refer to the Housing Chart. The APIC Housing Bureau is accessible through the APIC website: www.apic.org/ac2016.
Book your housing at
www.apic.org/ac2016
by May 23!
Hotel Reservation Scam InformationThe APIC 2016 Charlotte Housing Bureau is a part of Visit Charlotte (Charlotte’s convention and visitors’ bureau). It is the only official housing bureau for the APIC Annual Conference, and is handling all hotel reservations for the conference. Reservations may be accessed through www.apic.org/ac2016.
Any communications coming from Visit Charlotte’s Housing Department will be from @visitcharlotte.com or identified as APIC 2016 – Charlotte Housing Bureau. Please do not give your credit card information or make any reservations with any other housing bureau, housing company or convention housing appearing to represent Visit Charlotte, the Charlotte Housing Bureau, APIC, and/or the APIC 2016 – Charlotte Housing Bureau. These companies, frequently based out of Las Vegas and going by names such as Exposition Housing, Expo Housing Group, Convention Housing, et al, appear to offer lower rates for hotel rooms and are a SCAM. We are not able to verify the authenticity of such companies, and will not be able to provide resolution to issues related to such reservations.
Exhibitor Sub-Block ReservationsTo reserve a group of reservations, please contact the APIC Housing Bureau via phone 844-840-1838 or e-mail [email protected] for a group housing contract. All groups will need to sign a separate housing contract prior to making hotel reservations. All group rooming lists will be due by April 11.
APIC Annual Conference 2016 Housing Information and Amenities Chart
HOTEL Rate Per Night (single/double occupancy)
Convention Center Distance (miles/blocks)
High Speed Internet
Breakfast Included?
Business Center/Fax?
Exercise Facility?
Parking Pool
The Westin Charlotte Hotel* headquarters601 South College Street
$199 0.1 miles/ Across the street
$12.95/day N YYES; 24-hr access
$20/dayY - indoor heated
Omni Charlotte Hotel132 East Trade Street
$189 0.3 miles/ 4 blocks
Comp for Select Guest members
N YYES; 24-hr access
$20/day Y
Marriott Charlotte Center City100 West Trade Street
$199 0.5 miles/ 6 blocks
$9.95/day N YYES; 24-hr access
$18/day N
Hilton Charlotte Center City222 East Third Street
$199 0.2 miles/ 2 blocks
$9.95/day N Y Y $18/day Y
Holiday Inn Charlotte Center City230 North College Street
$165 0.4 miles/ 5 blocks
Compli-mentary
N Y Y $18/day Y
Aloft Charlotte Uptown210 East Trade Street
$179 0.4 miles/ 4 blocks
Compli-mentary
N Y Y $20/day Y
Courtyard by Marriott Charlotte City Center237 South Tryon Street
$168 0.3 miles/ 3 blocks
Compli-mentary
N Y Y $12/day Y
Hilton Garden Inn Charlotte Uptown508 East Martin Luther King Jr Bou-levard
$159 0.2 miles/ 1.5 blocks
Compli-mentary
N Y Y $15/day Y
Hampton Inn Charlotte Uptown530 East Martin Luther King Jr Bou-levard
$149 0.2 miles/ 2 blocks
Compli-mentary
Y Y Y $15/dayY - indoor heated
Hyatt Place Charlotte Downtown222 South Caldwell Street
$159 0.3 miles/ 3 blocks
Compli-mentary
Y YYES; 24-hr access
$20/day Y
Hyatt House Charlotte Center City435 East Trade Street
$169 0.4 miles/ 5 blocks
Compli-mentary
Y Y Y $24/day Y
www.apic.org/ac2016
www.apic.org/ac201616
Sponsorship Opportunities
As a sponsor of APIC 2016, your company has the opportunity to support the provision of excellent education for infection preventionists (IPs). This support can be in the form of unrestricted educational grants, advertising, sponsorships, and other marketing opportunities.
APIC 2016 expects to host more than 240 exhibitors. We want to welcome you to this large gathering of exhibitors in infection prevention and control. And we want to help you stand out from the competition by offering sponsorship opportunities that will enhance your presence and visibility at the conference. Start now by reviewing the available sponsorship opportunities and making your selection.
• Through sponsorships, maximize your brand exposure to infection preventionists from a variety of practice settings.
• Increase your booth traffic through targeted advertising options.
• Promote innovations in your products and services by hosting an educational symposium.
FOR MORE INFORMATION, CONTACT:
Jennifer KerhinAPIC 2016 Sponsorship Manager301-200-4616 ext. 101
SPONSORSHIP BENEFITSAPIC 2016 recognizes multiple levels of support; all conference advertising, sponsorships, symposia and receptions are chosen individually but may be added up to the listed sponsor levels.
All sponsors are acknowledged on the APIC 2016 website and on onsite signage.
Platinum Sponsors Equal to or greater than $40,000
• Logo and hyperlink on conference website home page• Logo listing in all pre-conference marketing and onsite signage• Large onsite banner displaying logo• Platinum sponsor floor sticker in front on exhibitor booth• 1 full-page advertisement in Exhibitor Directory
Gold Sponsors Equal to or greater than $25,000
• Logo and hyperlink on conference website • Logo listing in all pre-conference marketing and onsite signage• Gold sponsor floor sticker in front on exhibitor booth• ½-page advertisement in Exhibitor Directory
Silver Sponsors Equal or greater than $15,000
• Logo and hyperlink on conference website • Silver floor sticker in front on exhibitor booth• Logo listing in all pre-conference marketing and onsite signage• ¼-page advertisement in Exhibitor Directory
Bronze Sponsors Equal or greater than $5,000
• Logo on conference website • Logo listing in all pre-conference marketing and onsite signage• Bronze floor sticker in front on exhibitor booth
Conference Contributors less than $5,000
• Text listing on onsite signage
GOLD SPONSOR
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 17
Welcome Reception Sponsorships
APIC 2016 will greet attendees with an evening Welcome Reception.The Welcome Reception offers a wonderful opportunity to network without having to purchase full exhibitor badges. Each sponsor receives a determined number of Welcome Reception tickets. Please see below for exact number of tickets. This is a great benefit to the sponsor since standard exhibitor badges do not include tickets to the Welcome Reception. Sponsorship benefits include your logo on all marketing of this event, significant onsite signage, and the opportunity to attend and network.
Spy for a Prize $1,250 each sign (six signs total) This game is both a scavenger hunt and a networking activity. Attendees will receive decoder glasses as they enter the Welcome Reception on Friday, June 10, 2016. Decoder signs will be placed at different areas throughout the reception. Each sign will contain a word hidden that is only visible with the decoder glasses. Attendees must collect all words to form a sentence. The final word will be on a sign at the exit. Once the attendee decodes all the words and spells out the phrase, they can submit their ballot to be entered into the special drawing for a a multitude of prizes! Each sponsor’s logo will appear on one sign. Each sponsor will receive two entrance tickets.
Event Pass $10,000
At registration, all attendees receive a custom event pass with lanyard for the Welcome Reception. This event pass will be needed throughout the event. Your logo will appear on all event passes. Post-event photos will showcase your logo on these passes. Sponsor will receive seven entrance tickets.
www.apic.org/ac201618
Sponsorships continued
Garden Lounge $20,000 The Garden Lounge will be located in the main area between registration and the general session. Surrounded by greenery, the lounge will create a garden-style atmosphere within the Convention Center. Attendees can meet at this central location for networking, or review conference materials and check emails in a soothing atmosphere. There will be one column wrap (three panels) for your custom graphics, one plasma screen for your slides and/or video, and table tent signs with your custom graphics. This Lounge will be exclusively branded by your sponsorship. Custom furniture, carpet and uplighting can be arranged to suit your marketing. Extra expenses may apply.
Exhibit Hall Welcome Signs $15,000 Showcase your company logo on ALL Exhibit Hall aisle and carpet signs. These 3-D aisle signs are hung from the ceiling and are highly visible throughout the Exhibit Hall. Your exhibit booth’s aisle sign will also be in your corporate color. Carpet sticker signs will be at each aisle at the front of the Exhibit Hall. Your custom graphics will appear on each aisle sign.
Water Bottles $15,000 APIC provides reusable water bottles to attendees in their conference tote bag. Bottles will have the sponsor’s logo (only logo; no text) on one side of bottle. Water coolers will be set-up throughout the Convention Center.
Recharge Lounge $10,000 APIC will offer a Recharge Lounge (approx. 20 x 20) in the Exhibit Hall for attendees. Attendees can get a quick “jump start” for mobile devices, laptops, and tablets . Each lounge will include:
• 1 column wrap (3 panels for your custom graphics)
• Power strips for charging devices
• Comfortable seating
• 1 large floor sticker (your custom graphics)
Photo Station $12,000 A photo station will be in the Exhibit Hall, located in APIC Live. Attendees love to take photos with their colleagues to remember their APIC experience. Your logo will appear on each photo. You can also supply props for attendees to use in the photos.
Directional Signage $10,000 Advertise with company graphics and logos on five APIC 2016 directional signs. These signs measure 1 meter wide x 3 meters tall. Sponsors have the entire back side for their graphics, with their logo and booth # displayed on the front side with the directional information.
$10,000 2 available – Saturday Popcorn Carton Advertising and Sunday
For the afternoon break, attendees will receive a carton of freshly popped popcorn. Your logo and custom graphics will be displayed on one side of the carton. Coupons for this popcorn can be distributed exclusively from your exhibit booth.
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 19
APIC Daily News T-shirts $5,000 Display your custom graphics on the back of the t-shirts worn by the staff distributing the APIC Daily News, the daily conference newspaper. Your graphics will be seen by all attendees each morning as the staff hands out the newspaper.
Hanging Banner Outside the Exhibit Hall, there are several distinct locations for hanging banners with your custom graphics.
ID # Location Total Banner SizeSponsor
Banner DimensionsPrice
HB1 Convention Center – Main Registration LobbyDirection from general session to Exhibit Hall 20’ length x 3’ tall 10’ l x 3’ t $15,000
HB2 Convention Center – Main Registration LobbyDirection from entrance to Exhibit Hall 20’ length x 3’ tall 10’ l x 3’ t $15,000
HB3 Convention Center – Hallway from general session to Exhibit Hall 100’ length x 3’ tall 40’ l x 3’ t $25,000
International and New Member Reception $5,000 Immediately prior to the Welcome Reception, APIC hosts a reception specifically for international attendees and new members. Hosting almost 400 attendees from 42 countries, the Reception offers attendees a chance to network with each other in a more relaxed, and intimate atmosphere.
HB1
HB2
HB3
SOLD
Sponsorships continued
www.apic.org/ac201620
Hand Sanitizing Displays at Lunch $3,000 each day
Increase your exposure by displaying your hand sanitizers at the lunch buffet tables in the Exhibit Hall. You can place approximately 10 hand sanitizer stations in the lunch area.
$3,000 each Hand Sanitizing Stations (5 available)
Increase your visibility by displaying your hand sanitizers, lotions and/or creams in highly visible locations in the Convention Center (outside the exhibit hall.) These stations will be displayed on all 4 days of the conference.
Exhibitor Locator $3,000 each Display Advertising (3 available)
Located right inside the Exhibit Hall entrance, these displays provide a quick view of the exhibit Hall layout and identify each exhibitor’s name and booth #. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.
$1,500 each
Aisle Bench Advertising (6 available)
Place your advertisement behind benches in a wide aisle in the Exhibit Hall. This advertisement is 3’ tall by 4’ wide.
Internet Station $5,000 Your company graphics will appear on three large, advertising panels at the Internet Station. Your company screensaver and default website will also greet APIC attendees on each computer. Stations will be located in high traffic areas of the convention center for maximum exposure.
Internet Station Keyboards $5,000 Sponsoring the keyboards will allow your company logo to be seen by all attendees using the Internet Station. This is a perfect opportunity for hands-on usage of keyboard-related products provided by the sponsor. (Price covers both the kiosk and station.)
$4,000 eachFloor Stickers (3 available) Floor stickers lead attendees from the Exhibit Hall entrance to your booth. These stickers will feature your custom graphics along with the APIC 2016 logo. This package includes a total of six floor stickers, with an approx. size of 2’ x 2’.
Column Wraps $4,000 each Column wraps allow for three vertical panels of custom advertising graphics, with APIC 2016 header and footer. These wraps are placed in strategic locations throughout the Convention Center for maximum visibility. Panels are approximately 3’ wide x 5’ tall.
“You Are Here” Locator $3,500 each Display Advertising (3 available)
Located at high traffic areas throughout the Convention Center, these displays provide a quick view of the conference center layout and identify locations of various services. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.
Sponsorships continued
SOLD
2 SOLD
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 21
Tote bag Insert $3,000
Take your message directly to APIC attendees by placing your company flyer in each conference tote bag. (Only 10 available)
APIC Insider e-newsletter advertising $2,500 per ad
APIC sends all members and prospects a monthly (or more frequent) e-newsletter—APIC Insider News—-with inside updates on speakers, topics, and tips on hotels and travel. Your custom advertisement will appear prominently in the e-newsletter (10 issues) of your choice.
Sponsorships continued
Hotel Room Drop $2,000
Have your literature or product sample delivered to each attendee’s hotel room. An additional hotel fee per room will apply.
Association for Professionals in Infection Control and Epidemiology, Inc.1275 K Street, NW, Suite 1000 | Washington, DC 20005-4006telephone: 202-789-1890 | fax: 202-789-1899 | Privacy Policy
e-mail: [email protected]
If you would prefer not to receive emails from us, go here.Please send any comments about this email to [email protected]
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43rd Annual Conference
June 7-9 Charlotte, NC
Sponsor logos
AD140x140
(proposed size)
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Quality education without the travel – available to all membersLearn from the infection prevention experts presenting at the APIC 2013 Annual Conference, even if you are unable to attend in person. Make plans now to participate in three special educational opportunities: a teleclass, an online event, and a collection of conference presen-tations in webinar format.
Fun FactAPIC is proud to once again partner with Webber Training Inc., who will broadcast world-wide live with the session on Infection Control During Disasters, presented by Steven Bock , BSN RN CIC and Mie Saijo, RN, BSM, CNIC. The session will feature infection control practitio-ners who played a central role during Hurricane Sandy and the Great East Japan Earthquake. Discussion topics include infection control and prevention strategies during each disaster and emergency preparedness for natural disasters.
Register now for the Webber Training teleclass.
One time only: Live webcast (free), Tuesday, June 12, 2 p.m. ESTJoin us for a broadcast of the closing keynote address by Nathan Wolfe, Founder of the Global Viral Forecasting Initiative. “Virus Hunter” Nathan Wolfe rethinks pandemic control for our globalized world. By concentrating on how epidemic diseases—such as HIV, SARS, and West Nile—all stem from human contact with infected animals, he is able to discover new threaten-ing viruses where they first emerge. According to Wired magazine, “Wolfe’s brand of globe-trotting echoes an almost Victorian scientific ethic, an expedition to catalog the unseen me-nagerie of the world.” Register to hear his speech at APIC 2013 titled, “Before It Strikes Viral Forecasting for Pandemic Prevention.”
Space is limited so register today.Webinar format conference proceedingsBenefit from great presentations through recorded conference proceedings that feature more than 70 select educational sessions recorded in webinar format. This is the perfect format for training sessions with your facility’s infection prevention team.
The premium version is available for $159 for non-conference attendees, and features access to the online poster gallery, giving you digital access to all 200+ abstracts presented at APIC 2013. View the complete abstract with a PDF of the poster, search by author or key words, bookmark your favorites, and take notes.
Order your recorded Conference Proceedings today. (Note: conference attendees receive a complimentary copy made possible thanks to an educational grant from Covidien. Access to the online poster gallery will be available for all APIC members through the APIC website thanks to an unrestricted educational grant from Ecolab)
Visit the website for additional details about the educational sessions at APIC 2013.
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Registration and Important Information
Insider NewsInsider News
www.apic.org/ac201622
There are several options to utilize print advertising for your marketing message.
Exhibitor Directory
The Exhibitor Directory is a four-color, high quality reference publication distributed to each attendee. This directory lists all exhibitors, their products, services, and brand names (as provided by individual exhibitors). Attendees use this expanded directory to navigate the Exhibit Hall, and also as a year-round reference guide for finding vendors.
If you want year-round visibility, this is a must-do advertising opportunity for exhibitors!
Back Cover (11” wide x 8.5” tall) $8,000
Inside Front Cover (11” wide x 8.5” tall) $6,000
2 full-page spread (1 available) (22” wide x 8.5” tall) $5,000
Inside Back Cover (11” wide x 8.5” tall) $4,000
Inside Vertical Half-Page Ad (5” wide x 8.5” tall) $1,500
Exhibitor Event Guide
A listing of all exhibitor symposia, hospitality events, and in-booth CE education will be published in the APIC 2016 Exhibitor Event Guide. This four-color guide helps attendees find the exhibitor events that take place during the busy three days of the APIC Annual Conference.
Back Cover (8.5” wide x 5.5” tall) $4,000
Inside Front Cover (8.5” wide x 5.5” tall) $2,500
2 page spread (1 available) (8.5” wide x 5.5” tall) $6,000
Inside Back Cover (8.5” wide x 5.5” tall) $3,000
Full-page ad (8.5” wide x 5.5” tall) $1,000
Print and Online Advertising
Exhibitor Event Guide
WWW.APIC.ORG
Exhibitor Directory
WWW.APIC.ORG
Exhibit Hall Map $8,000
The foldable exhibit hall map, which lists all exhibitors and abstract poster categories, will be in the onsite program provided to each attendee. Your custom graphics will be displayed on the back cover of the map.
Hotel Map $6,000
This foldable map lists all of the APIC hotels and their location in downtown Charlotte. These maps are placed in the registration lobby of each hotel. Your custom graphics will be displayed on the back cover.
EXHIBIT HALL MAP ANDCONFERENCE SCHEDULE
www.apic.org/ac2016
EXHIBIT HALL SCHEDULESaturday, June 2710:30 a.m.-1:30 p.m. Hall Open
10:30 -11 a.m. Coffee Break Inside the Hall
11:30 a.m.-1 p.m. Lunch Served to Attendees
Sunday, June 2810:30 a.m.-1:30 p.m. Hall Open
10:30 -11 a.m. Coffee Break Inside the Hall
11:30 a.m.-1 p.m. Lunch Served to Attendees
Monday, June 2910:30 a.m.-1 p.m. Hall Open
10:30 -11 a.m. Coffee Break Inside the Hall
11:30 a.m.-1 p.m. Lunch Served to Attendees
Saturday, June 27
Sunday, June 28
Monday, June 29
Housing Map
SOLD
SOLD
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Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 23
Educational Sponsorships
Conference Educational Proceedings $60,000
Drive all attendees to your booth with this sponsorship! All conference attendees receive the complete Conference Educational Proceedings—educational session slide presentations with synced audio and handouts—as part of their registration fee. They must present a coupon, printed with your company name and included in the registration bags, to your booth to pick up their access key card. Large onsite signage will point attendees to your booth for the pickup. On the Proceedings, the main menu will have a link to your company profile, with logo and hyperlinks. Post-conference, these Proceedings are also available for purchase by the entire APIC membership. Your exposure will reach all attendees and 15,000 members and prospects.
Abstract Poster Online Gallery $20,000
APIC will make available to all registrants during the conference and to all members immediately after the conference, free of charge, the online abstract poster gallery both during and after the conference. This gallery will showcase a graphic image of each poster, as well as the complete abstract text and author profile. Search features include by speaker, title and topic. Your sponsorship includes a flash introductory page with your company logo and hyperlink, as well as acknowledgement of your sponsorship in all marketing of this member benefit.
Chapter Officers Workshop and Luncheon $12,000
Officers from 100+ APIC chapters convene for a day of learning, networking and sharing of ideas during the Annual Conference. The more than 150 representatives include: presidents, treasurers, and other board members; legislative representatives, and webmasters. The exclusive sponsor will have their logo on marketing materials and onsite signage. Your sales representatives can meet and engage with the local leaders during the luncheon.
Plenary Session $6,000 each session
Sponsor one of the plenary sessions that fits your marketing strategy and showcase your company to ALL attendees. Each plenary session is held at an exclusive time for all attendees. Please see the APIC 2016 Annual Conference website, www.apic.org/ac2016, for full details on these educational sessions. Your company logo will appear on all marketing materials, including the brochures, onsite program, and onsite signage.
Concurrent Session $2,500 each session
Link a targeted educational session that fits your marketing strategy and showcases your company to approximately 300–800 attendees! Your company logo will appear on all marketing materials, including the brochures, onsite program, and onsite signage.
Webber Teleclass $2,500 each session
APIC is partnering with Webber Training to broadcast educational sessions at APIC 2016 to an estimated 30,000 participants from around the world. This global teleclass is a unique educational opportunity that provides the global infection prevention audience the ability to listen live to AC 2016 sessions or access the archived recordings at a later date. At previous annual conferences, APIC and Webber Training have had nearly 35,000 infection prevention professionals participate. APIC will announce this year’s teleclass opportunities in spring 2016.
SOLD
www.apic.org/ac201624
[Satellite symposia are not part of the Annual Conference educational programming presented by APIC.]
Session ContentThe satellite symposium can be as long or as short as you choose within the time-frame provided. You have complete control over the speaker and educational content.
A content topic must be listed on the application. APIC allows only one content topic per time slot to maximize the attendees experience as well as help increase attendance for exhibitors.
CE CreditCompanies are responsible for making their own CE provider arrangements. APIC does not provide or approve CE credit for any exhibitor sponsored event.
Dates/TimeEducational events can be held within these time frames. Final times are chosen by the host. Symposia do not need to start at 5:00 am; they only need to finish by 7:45 am.
Saturday, June 11 5– 7:45 a.m. or 6–10 p.m.Sunday, June 12 5– 7:45 a.m. or 6–10 p.m.Monday, June 13 5– 7:45 a.m.
Symposia Regulations
• Only APIC 2016 exhibitors are eligible to host symposia. All marketing partners and educational contractors must be approved by APIC. APIC reserves the right to not accept a symposium topic if it is determined to be not in alignment with APIC’s vision, mission, and strategic goals.
• These symposia cannot conflict with any official APIC 2016 functions or sessions. Acceptable times are listed.
• All exhibitor marketing planned during the symposia must be approved by APIC. This includes, but is not limited to, invitations, announcements, and mailers.
• Space is assigned on a first-come, first-served basis. Space will NOT be assigned or held without a complete registration form and full payment.
• Joint ventures or combined exhibitor events are allowed; however, one company name must be listed as the event host. This company must be an APIC 2016 exhibitor.
• Educational symposia are separate from hospitality events. Social elements, including a band, DJ, etc. may not be included in an educational session. APIC will do its best to separate the hospitality events from educational symposia to ensure an appropriate atmosphere.
Reach infection prevention and control professionals with events in your own style and format!
Pricing includes• Marketing
• Pre-registration list of conference attendees (mailing address only)
• Listing of symposium title, faculty, location, and sponsoring company with 150-word description in Exhibitor Event Guide
• Listing of symposium title, faculty, location, and sponsoring company with 150-word description on APIC 2016 website
• An email from APIC on behalf of each Symposium sponsor, which may include a link that recipients can click on to opt-in to receiving additional sponsor emails
• Convention Center Room Rental• Room rental• Podium
• Audio Visual • Speaker microphone/wireless lavalier• Projector screen• Audio mixer• Desktop computer and laptop• A/V tech before/during presentation
• Registration• 6’ desk with 2 chairs outside of meeting room• Lead Retrieval equipment for meeting time• One general email to all APIC attendees detailing
all of the symposia offerings
APIC provides a listing in the itinerary builder; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.
This fee DOES NOT include:
• Catering costs
• A/V - captured content
• Education content
• Accreditation or approvership
• Faculty management, fees/honorarium, travel
• Presentation materials/hand-outs
A complete service kit will be available upon completion of signed registration form and payment in full.
Satellite Symposia
Satelllite Symposia $22,000
Exhibitor and Sponsor Prospectus | APIC 43RD ANNUAL CONFERENCE 25
Hospitality Events $6,000
Hospitality events are strictly social activities and may NOT contain product demonstrations, scientific presentations, or educational programs.
Hospitality events can be during these times:
DATES/TIMESaturday, June 11 6–10 p.m.Sunday, June 12 6–10 p.m.
All APIC 2016 hospitality events will be held at the headquarters hotel, The Westin Charlotte Hotel.
PRICING INCLUDES:• Marketing
• Pre-registration list of conference attendees (mailing address only)
• Listing of Hospitality event, location and sponsoring company in Exhibitor Event Guide
• Listing of Hospitality event, location and sponsoring company on APIC 2016 website
• Registration• One general email to conference attendees detailing
the hospitality events• Hotel room rental
Hospitality Events are included in the online itinerary builder, so attendees can place them on their personal schedule. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.
Focus Groups $5,000 each
Reach out to APIC attendees through market research focus groups. Attendees are rich sources of knowledge and ideas for your product marketing and development.
DATES/TIMESaturday, June 11 6–7:45 a.m. or 6–10 p.m.Sunday, June 12 6–7:45 a.m. or 6–10 p.m.Monday, June 13 6–7:45 a.m.
PRICING INCLUDES:• Pre-registration list of conference attendees (mailing address only)• One general email to all APIC attendees detailing the available
focus groups with company hyperlink to dedicated website.• Hotel room rental
Meeting Rooms $500 per 4 hour period
You can rent meeting room space for your private meetings with attendees, clients and/or internal sales representatives.
DATES/TIMESaturday, June 11 8 a.m.–12 p.m. or 12–4 p.m. or 4–8 p.m.Sunday, June 12 8 a.m.–12 p.m. or 12–4 p.m. or 4–8 p.m.Monday, June 13 8 a.m.–12 p.m. or 12–4 p.m. or 4–8 p.m.
Room rental specifics:• Room rental is for a 4 hour period. • This room rental fee does NOT include any AV or catering.• Room has a maximum of 25 ppl.
Hospitality Events, Focus Groups and Meeting Rooms
STEP 1: Company Information
Company:
Contact (name):
Street Address:
City: State: Zip:
Phone: Fax:
Email:
STEP 2: Sponsorship Selection
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
STEP 3: Logo Recognition on SignageI agree to submit my company logo to the sponsorship manager ([email protected]) via email within one business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs, it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.
STEP 4: Payment ScheduleFull payment is due with this signed agreement. If this payment has not been received within four weeks, the sponsorship item may be released and this Sponsorship Application form will be declared null and void so that the item may be reassigned.
Payment Method p Check for $ enclosed, check number (Make check payable to: APIC) OR
p Please charge $ p Visa p MasterCard p American Express
Card # Exp. Date /
Cardholder’s Name:
Authorized Signature:
STEP 5: AuthorizationBy signing this Agreement, I agree that I have read the above guidelines, and agree to abide by the terms and conditions set forth. A Sponsorship Application must be signed in order to confirm sponsorship of item.
AUTHORIZED SIGNATURE
DATE TITLE
Cancellation PolicyNo refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application/contract.
Sponsorship Contract
Total $
Return Application to:
APIC 2016 Sponsorship Manager
FAX TO: 888-908-2732
MAIL TO: PO Box 600 White Marsh, MD 21162
EMAIL: APICsponsorships@ sponsorshipboost.com
PHONE: 301-200-4616
Sponsorship Level
The total sponsorship contribution qualifies my company for:
p PLATINUM
p GOLD
p SILVER
p BRONZE
* Exhibitor Symposia fees will count towards recognition level and will be added by show management.
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Sponsorship Contract
STEP 1: Event Type p Satellite Symposium $22,000 p Hospitality Event $6,000 p Focus Group $5,000 p Meeting Room $500 per 4 hours
STEP 2: Estimated Attendance p 10–25 p 25–50 p 50–100 p 100–300 p >300
STEP 3: Day/Time (please select only one)SYMPOSIUM OR Saturday, June 11 p 5–7:45 a.m. p 6–10 p.m.HOSPITALITY EVENT Sunday, June 12 p 5–7:45 a.m. p 6–10 p.m. Monday, June 13 p 5–7:45 a.m.FOCUS GROUP Saturday, June 11 p 6–7:45 a.m. p 6–10 p.m. Sunday, June 12 p 6–7:45 a.m. p 6–10 p.m. Monday, June 13 p 6–7:45 a.m.MEETING ROOM Saturday, June 11 p 8 a.m.–12 p.m. or p 12–4 p.m. or p 4–8 p.m. Sunday, June 12 p 8 a.m.–12 p.m. or p 12–4 p.m. or p 4–8 p.m. Monday, June 13 p 8 a.m.–12 p.m. or p 12–4 p.m. or p 4–8 p.m.
STEP 4: Content Topic
Contact Information
Company:
Contact (name):
Street Address:
City: State: Zip:
Phone: Fax:
Email:
Fine PrintPayment in full is required with application submittal. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. Space is assigned based on room set arrangements and estimated attendance. If estimated attendance decreases after booking, vendor may be given a different room than initially assigned. If estimated attendance increases, show management will in good faith try to reassign to a larger space. Session title, topic and speakers must be submitted to Symposia Manager at [email protected] by no later than March 4, 2016. Vendors shall not promote, advertise, or represent any Symposia as an APIC event or as sponsored, supported, or endorsed by APIC, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to APIC by March 4, 2016 for approval for compliance with this covenant. Approval of materials by APIC shall in no way be construed as endorsement or approval of the substance of such materials or of the session. Vendor shall not require attendance at multiple sessions in order for the attendee to receive a complimentary item of value. Companies are responsible for marketing their sessions. Contact names will be provided when confirmation/payment is sent. Vendor hereby agrees to indemnify and hold APIC, convention center and the host hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Symposium, or from any acts or omission of Vendor, its employees, or agents.
Cancellation PolicyIf the symposium is cancelled on or before February 5, 2016, a 50% refund will be issued. No refund of any kind will be issued for any seminar cancelled after February 6, 2016. Fees are final at the time of confirmation by show management.
CONTACT SIGNATURE DATE TITLE
STEP 5: Payment Information
p Check for $ enclosed, check number (Make check payable to: APIC) OR
p Please charge $ p Visa p MasterCard p American Express
Card # Exp. Date /
Cardholder’s Name:
Authorized Signature:
Event Contract
Return Application to:
APIC 2016 Sponsorship ManagerFAX TO: 888-908-2732
MAIL TO: PO Box 600 White Marsh, MD 21162
EMAIL: APICsponsorships@ sponsorshipboost.com
PHONE: 301-200-4616
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APIC 2016 Annual ConferenceExhibits Department512 Herndon Parkway, Suite DHerndon, VA 20170
www.apic.org/ac2016
Reach the LARGEST annual audience of Infection Preventionists.
EXHIBITOR AND SPONSORSHIP Prospectus
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