exhibitor manual february 18-21, 2016 millennium hilton ... · lcd44 laptop thb 4,800.00 - lcd32...

of 20

Exhibitor Manual

February 18-21, 2016

Millennium Hilton Bangkok, Thailand

2

Table of Content

Program at a glance (Tentative Program)

Page

3-4

Venue & Exhibition Information

Exhibition Floorplan

Standard System Booth and Order Form

Furniture List/Screen/Order Form

Electrical Application/Order Form

Exhibition Date/Time/Contact

Rules & Regulations

5

6-8

7-10

11-14

15-16

17

18-20

3

Preliminary Timetable

Thursday, February 18, 2016

19:00 Welcome Reception

Friday, February 19, 2016

HALL A HALL B

08:30-10:00

Retina I

Non-neovascular ("Dry") Age-related Macular

Degeneration

Glaucoma I

Screening and Monitoring Controversies

10:00-10:30 Coffee and Refreshment Break

10:30-12:00

Retina II

Retinal Vein Occlusion and Other Retinal

Diseases

Anterior Segment I

Cataract

12:00-12:15 Lunch Box Pick-Up

Industry-sponsored Luncheon Symposium 12:15-13:15

13:15-14:15 Plenary "Hot Topics" in Ophthalmology Session

Retina: Proliferative Diabetic Retinopathy, Novel Data and Future Perspectives


14:45-15:45 Industry-sponsored Symposium

15:45-17:15 Retina III

Surgical: Retinal Detatchment and Vitrectomy

Neuro-Ophthalmology I

Acute Afferent and Efferent Disorders: Diagnosis and

Management

http://www.comtecmed.com/cophy/aa/2016/retina_prog.aspx#R1

http://www.comtecmed.com/cophy/aa/2016/glaucoma_prog.aspx#G1


http://www.comtecmed.com/cophy/aa/2016/anterior_prog.aspx#AS2


http://www.comtecmed.com/cophy/aa/2016/other_prog_no.aspx#NO1

4

Saturday, February 20, 2016

HALL A HALL B

09:00-10:30

Retina IV

Chorodial Neovascular ("Wet") AMD

Management

Neuro-Ophthalmology II

Acute Optic Neuropathies: Diagnosis and

Management


11:00-12:30 Retina V

Diabetic Macular Edema

Glaucoma II

Management: Present and Future

12:30-13:00 Lunch Box Pick-Up

Industry-sponsored Luncheon Symposium 13:00-14:00

14:00-15:00 Plenary "Hot Topics" in Ophthalmology Session

Imaging: Present and Future


15:30-17:00 Retina VI

Surgical: Vitreomacular Traction (VMT)

Anterior Segment II

Cornea

Sunday, February 21, 2016

Travel Day


http://www.comtecmed.com/cophy/aa/2016/other_prog_no.aspx#NO2


http://www.comtecmed.com/cophy/aa/2016/glaucoma_prog.aspx#G2


http://www.comtecmed.com/cophy/aa/2016/anterior_prog.aspx#AS2

5

Exhibition Information

Venue

Millennium HiltonBangkok

123 CHAROENNAKORN ROAD, KLONGSAN, BANGKOK, 10600, THAILAND

TEL: +66-2-442-2000 FAX: +66-2-442-2020

Website: www3.hilton.com/.../millennium-hilton-bangkok

DIRECTIONS FROM THE HOTEL STAFF

The Millennium Hilton Bangkok hotel can send a hotel limousine to collect you from Suvarnabhumi Airport. The journey

normally takes around 45 - 60 minutes, please contact reservation for prices and to reserve your limousine.

Millennium Hilton Bangkok operates a free shuttle boat from our own Hilton Pier, just beside Flow restaurant, to Saphan

Taksin BTS Skytrain Station and Asiatique The Riverfront. Please enjoy the pleasant experience of the Hilton Shuttle Boat

with our Veteran Skipper.

6

The exhibition will take place at the Ballroom Foyer located on 2nd floor

Exition Floor plan

7

Shell Scheme Packages Standard Booth Size 3 x 3 x 2.5 M. Description: Open 2 sides Open front side Open 3 sides

Standard Booth Package 1 Inclusion:

Walls 2.5 m. height, white shell scheme with aluminum frame

Width 3m. Depth 2m. Height 2.5m.

Fascia Name Board 30cm height, 10cm Blue lettering height max 25 characters, exhibitor please

submit Name of company in block letter by . 18 January 2016

Lighting 2 x fluorescent 40 w. will be installed behind the fascia name inside booth area

Power 1 x 5amp. Power socket will be provided, this power socket is for use with

equipment and not for lighting

Furniture 1 x System table width 95cm x depth 50cm x height 70cm + 2 x Folding chair

will be provided

Flooring Carpet >>Hotel carpet (optional if required extra gray carpet THB 1,800.-net) Pricing THB 5,000.-net

8

Standard Booth Package 2 Inclusion:


Width 6 m. Depth 2m. Height 2.5m.


submit Name of company in block letter by 18 January 2016





will be provided

Flooring Carpet >>Hotel carpet (optional if required extra gray carpet THB 3,600.-net) Pricing THB 10,000.-net

Costumize Booth Package Inclusion:


Width ____m. Depth _____m. Height 2.5m.


submit Name of company in block letter by. 18 January 2016





will be provided

Flooring Carpet >>Hotel carpet (optional if required extra gray carpet THB 1,800.-net) Pricing *From THB 80,000 per 2.3 m. and/or up to further discussion and design

9

ORDER FORM: FORM 1: Standard System Booth Order Form Name of Exhibitor: ________________________ Onsite Contact Person + Mobile Phone #______________________________ Contact Person: _________________Tel: ____________Email: _______________ Booth No. of the exhibition: ___________________ Fascia Name for your booth (in block letter max 25 Characters ) : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ We would like to:

order 2m*3m Package 1‐ THB 5,000.- order for extra Gray carpet‐ THB 1,800.-

order 2m*6m Package 2‐ THB 10,000.- order for extra Gray carpet‐ THB 3,600.-

order ___m*___m Package ‐ THB per sqm.- order for extra Gray carpet/no wooden underlay‐ THB 250 per sqm (Note: Hotel floor has carpeted)

order for Hostess stand by at the booth ‐ THB 2,000./day for ………days

order for Graphic Inkjet Print for the booth ‐ THB 800/Sqm. (graphic designed by client)

have other special decoration plan please contact R.P. Media Group us for further discussion at [email protected]

1. Please email or fax this form by 18 January 2016 to:

R.P. Media Group Co., Ltd. Email: [email protected] Fax. 662 748 7187, Telephone: 662 748 7184-6 Contact: Suchada Narkasame 2. Orders are valid only when accompanied with full payment by telegraphic transfer to Bank Name: Siam Commercial Bank Bank Branch: Tanon Srinakarin Branch Bank Address: 417/12-14 Srinakarin Road, Samrong Nua, Mueng, Samutprakarn 10270, Thailand, Tel. 66 2-748 7989 A/C Name: R.P. MEDIA GROUP CO., LTD. A/C No.:353-2-11966-6 Swift Code: SICOTHBK * After the telegraphic transfer is made, please fax the transfer receipt to R.P. Media Group Co., Ltd. Fax. 662 7487187 as proof of payment.

mailto:[email protected]

mailto:[email protected]

10

**Payment must be ordered under the name/account of R.P. Media group Co., Ltd. Only. Payment made under other name/accounts will not be accepted and shall consider as unpaid.

Terms & Conditions: 1. Placing of Orders: Orders will only be accepted when made in writing and accompanied with full payment no later than the DEADLINE. Payment by Electronic Wire Transfer must be certified by a proof of payment attached to orders.

2. Deadline for Orders: All Orders shall be placed no later than 18 January 2016 3. Late Order: may not be provided and, if available, will be subject to a surcharge with full cash payment. 4. Alterations to Orders: Alterations made in writing to any order after the deadline will be handled as a later order and will be subject o a 20% surcharge. 5. Payment Terms: The company reserves the right to refuse any order until payment has been received.

11

Furniture List/Screen/Order Form

Order Form :

FORM 2: Booth Furniture and screen list 1/2

CODE ITEMS ITEMS UNIT PRICE ORDER

QTY.

TOTAL AMOUNT IN THB

UT114A

WHITE TOP ROUND LOW TABLE 750 X 750 MM. THB 1,080.00 -

UT114B

BLACK TOP ROUND LOW TABLE 750 X 750 MM. THB 1,080.00 -

UT 123 TRANSPARENT TOP GLASS ROUND LOW

TABLE 760X720MM. THB 3,360.00 -

UT 112

WHITE TOP FOLDING TABLE 760X1800X730 MM. THB 2,040.00 -

UT 116

OVAL-SHAPED COFFEE TABLE 650x1050x430MM.

THB 2,160.00

US 123

BLACK SINGLE SOFA SEAT NO ARM REST 620x770x710 MM.

THB 1,560.00

12


QTY.

TOTAL AMOUNT IN THB

UC 118

BLACK PLASTIC CHAIR 500X530X810 MM.

THB 960.00 -

UCP203

WHITE FOLDING CHAIR 400X400X810MM. THB 260.00 -

US113

BLACK LEATHER CHAIR 530X730X720MM. THB 1,440.00 -

US113W

WHITE LEATHER CHAIR 530X730X720MM. THB 1,440.00 -

UA018

GREY STEEL SHELF 450X900X1800MM. THB 5,040.00 -

UA033 GREY STEEL LOCABLE CABINET 400X400X810

MM. THB 5,040.00 -

UA038

BROCHURE STAND BLACK 220X1680MM. THB 1,200.00 -

13


QTY.

TOTAL AMOUNT IN THB

UA029

POSTER STAND (SIGNAGE STAND) 500 X700 X1500MM.

THB 1,680.00

UA029

WASTE BASKET THB 180.00

-

LCD44

LAPTOP THB 4,800.00 -

LCD32

LED MONITOR 32" (Put on table type, HDMI/VGA/USB available, resolution 1920 x 1080, Wall mounting is not allowed, client please provide own laptop for playing)

THB 12,000.00 -

LCD55

LED MONITOR 55" (Put on Stand type, HDMI/VGA/USB available, resolution 1920 x 1080, Wall mounting is not allowed, client please provide own laptop for playing)

THB 18,000.00 -

14

Order Form : FORM 2: Booth Furniture and Screen List 2/2 1. Name of Exhibitor: __________________________________________________ Contact Person: ______________________ Tel______________ Email: ________________

Onsite Contact nsmr + Mobile# _________________________________________ Booth No. of the exhibition: _______________________________

Order is for Code#_______________________________________

2. Orders are valid only when accompanied with full payment by telegraphic transfer to Bank Name: Siam Commercial Bank Bank Branch: Tanon Srinakarin Branch Bank Address: 417/12-14 Srinakarin Road, Samrong Nua, Mueng, Samutprakarn 10270, Thailand, Tel. 66 2-748 7989 A/C Name: R.P. MEDIA GROUP CO., LTD. A/C No.:353-2-11966-6 Swift Code: SICOTHBK * After the telegraphic transfer is made, please Fax. 662 748 7187 the transfer receipt to R.P. Media Group Co., Ltd. as proof of payment.


2. Deadline for Orders: All Orders shall be placed no later than 18 January 2016.

3. Late Order: may not be provided and, if available, will be subject to a surcharge with full cash payment. 4. Alterations to Orders: Alterations made in writing to any order after the deadline will be handled as a later order and will be subject o a 20% surcharge. 5. Payment Terms: The company reserves the right to refuse any order until payment has been received. **Payment must be ordered under the name/account of R.P. Media group Co., Ltd. Only. Payment made under other name/accounts will not be accepted and shall consider as unpaid.

15

Electrical Application/Order Form

Order Form : FORM 3: Electrical Application 1/2

Items THB Qty. Amount (Baht)

Spotlight 100 Watt standard

1,080.00

Spotlight 100 Watt with arm

1,200.00

Fluorescent 20/40 Watt

1,080.00

Spotlight Halogen 50 Watt with arm

1,000.00

Halogen 500 Watt

4,560.00

5Amp. 220 V. Fused socket 50 Hz.

1,440.00

5Amp. 220 V. Fused socket 50 Hz. 24 hrs.

2,500.00

Breaker 15Amp. 220V. Single Phase 50Hz. (for use with equipment only not for lighting)

9,600.00

Breaker 15 Amp. 220V. Single Phase 50Hz. (for lighting Fitting)

15,500.00

16

Order Form FORM 3: Electrical Application 2/2 Name of Exhibitor: ______________________________________________________ Contact Person: _________________Tel: ____________Email: _______________ Booth No. of the exhibition: ___________________

1. Please email or fax this form by 18 January 2016 to:

R.P. Media Group Co., Ltd. Email: [email protected] Fax. 662 748 7187 2. Orders are valid only when accompanied with full payment by telegraphic transfer to Bank Name: Siam Commercial Bank Bank Branch: Tanon Srinakarin Branch Bank Address: 417/12-14 Srinakarin Road, Samrong Nua, Mueng, Samutprakarn 10270, Thailand, Tel. 66 2-748 7989 A/C Name: R.P. MEDIA GROUP CO., LTD. A/C No.:353-2-11966-6 Swift Code: SICOTHBK * After the telegraphic transfer is made, please Fax. 662 748 7187 the transfer receipt to R.P. Media Group Co., Ltd. as proof of payment.


2. Deadline for Orders: All Orders shall be placed no later than 18 January 2016.

3. Late Order: may not be provided and, if available, will be subject to a surcharge with full cash payment. 4. Alterations to Orders: Alterations made in writing to any order after the deadline will be handled as a later order and will be subject to a 20% surcharge. 5. Payment Terms: The company reserves the right to refuse any order until payment has been received. **Payment must be ordered under the name/account of R.P. Media group Co., Ltd. Only.

17

Payment made under other name/accounts will not be accepted and shall consider as unpaid.

Exhibition Date/Time/Contact

Booth Installation by exhibition

contractor Wednesday, February 17, 2016

24.00 (till 15.00

hrs. on the next

day)

Exhibitor move in

As the Welcome reception begins on

Thursday, February 18, 2016 at 19:00 it is

essential that the set-up is complete on

time!


07:00-15:00

Exhibition Day 1


17:45-20:00

Exhibition Day 2

Friday, February 19, 2016

09:00-18:00

Exhibition Day 3


09:00-16:00

Exhibitor move out


16.30-22.00 Hrs.

Official Exhibition Contractor

R.P. Media Group Co., Ltd.

Address: 1 Soi LaSalle 77, Sukhumvit Road, Bangkok 10260, Thailand

Email: [email protected] Fax. 662 748 7187, Tel: 662 748 7184-6 Contact: Suchada Narkasame mobile: 6681 981 3693

18

Rules & Regulations:

In order to ensure a professional and safe environment for all parties, the following are the Terms & Conditions for all contractors involved in functions at the premises of Millennium Hilton Bangkok;

1. Floor Plan/Schedule: Two (2) weeks prior to the date of the set-up, the Contractor must submit a full schedule to the Hotel, detailing scope of work to be done, timings, full equipment list and floor plan, for prior approval by the Hotel.

2. Person in Charge: To avoid confusion, only one representative from the Contractor’s company will coordinate with the Hotel. The name of that person must be given to Event Operation Manager in charge of the function. The Hotel will likewise assign one person to coordinate directly with the Contractor.

3. Attire: Contractor’s employees are to be properly dressed. Minimum attire requirement will be a clean T-shirt, trousers and shoes (no tank top / no open toe shoes or slipper under any circumstances).

4. Access / Pass: At all times Contractors’ staff must come in the Hotel through the employee entrance located on P3 level with an identification card and must register at the Security Office. Contractors are expected to wear the visitor badge issued to them by hotel Security at all times

5. Security Check: The hotel may inspect any or all equipment when entering and when leaving the hotel building and the contractor is responsible to provide a list of such equipment. The hotel may refuse any item which is not on this list.

6. Behaviour: Eating / Drinking / and Toilet areas for Contractors and their employees will be allocated within the service area or back of the house. They are not permitted to carry out these functions in any public areas of the Hotel. Smoking within the Hotel premises is strictly prohibited. Contractors are also not allowed to be outside the working area unless authorized. Misbehavior, playing or any reckless acts observed by the hotel, including loud, coarse or abusive language within the vicinity of staff, guests or visitors will not be tolerated and may result in the cancellation of the contract or refusal to be allowed to work within the hotel premises.

7. Service Entrance/Elevator: The delivery of materials should at all times be through the Hotel’s service entrance located at car park level only not through main hotel entrance or hotel public areas. The schedule to access hotel and delivery materials is to be discussed and agreed upon by both parties. Guest elevators must not be used under any circumstances.

8. Requirement for Transport: When setting up for the function, the specific moving in and moving out time of display items or units must be informed to Event Operation Manager and Banquet Service prior to set up procedure. Trucks and any other forms of transport involved are only permitted to remain at the hotel service entrance. Licences plate number and number of trucks or any vehicle used for delivery of material must be informed to Event Operation Manager 2 days prior to the setting up. 9. Service Access: No obstruction is allowed in front of service staff doors. There must be sufficient space for

smooth service of food and beverage from hotel.

10. Carpet: To prevent damage, dirt or paint, flooring and carpet are to be protected with heavy plastic sheets or canvas before placing heavy equipment such as scaffolding, stage and displaying booth and before carpentry or paintwork is carried out. The Client will be responsible for the cost of any carpet cleaning caused by the Contractor’s negligence.

19

Rules & Regulations: 11. Requirement for Utilities: Any requirement for additional power source or supply should be arranged in advance after consultation with the Hotel’s Engineering Department. Safe electrical load is subject to the hotels discretion. No client or Contractor is allowed to tamper with the Hotel’s electrical and power installation without prior approval.

12. Hotel Equipment: No equipment from the Hotel is to be used by the Contractor unless agreed by the hotel in

writing.

13. Damage: There should be no nailing or pasting of materials on any of the Hotel property. Any set up in the function room should be placed at least one (1) meter away from the hotel structure or walls. The Hotel reserves the right to charge for any damage; caused either by the client or the Contractor, sustained to the Hotel’s property, fixtures, fittings and equipments during the set up duration or breaking down of any function

14. Insurance Policy: The Contractor shall be responsible for both personal and property insurance to cover possible loss or damage before or during or after the event. Expenses relating to this insurance must be borne by the Contractor. Before commencing work on the site the contractor may be asked to provide certificates of insurance or additional insured endorsements, with required liability limits and statements, as a condition to being allowed to work on site.

15. Security: It is the client responsibility to arrange for their own security to cover the function areas on a 24-hour basis throughout the whole period of the event. Hotel security officers patrol at random and are not assigned to any specific events.

16. Safety precautions: The contractor must ensure that any employees under their control fully understand and strictly follow all safety standards covering electrical work, confined space work, working at heights, hazardous material handling or any other specific task being undertaken.

17. Personal Protective Equipment: The contractor shall ensure all employees are provided with correct

Personal Protective Equipment (PPE) and wear, protective face masks and protective clothing if required.

18. Fire systems: the contractor will not interfere, remove or attempt to isolate any fire systems including portable fire equipment, without the written approval of the hotel management.

19. Emergency: In case of any emergency or evacuation at any time, the contractor will follow all instructions of the hotel management.

20. Fire Exits: Fire Safety Regulations prohibit the blockage of all exit doors.

21. Injury: The Hotel will not accept any liability to either property or persons, caused directly or indirectly; arising

out of any area of the contractors involvement in the function.

22. Client Responsibility: The client accepts responsibility for all works carried out by their Contractors in the Hotel’s premises.

20

Rules & Regulations: 23. Hygiene Rules and Regulations for Food Catering Brought in By Guest 23.1 Food caterers must be healthy. If caterers get sick that might be transmitted to others, they are not allowed to work in the hotel. 23.2 Food caterers must dress appropriately and be respectful to the hotel. Keep uniform clean at all time during food service. Flip Flop shoes and shorts are not allowed. 23.3 Food caterers must keep their hair clean and wear hair net during food preparation.

23.4 Food caterers never touch ready-to-eat food with bare hands. Spoons, Tongs, and Gloves must be used. 23.5 All utensils must be in good condition (no evidence of chip or rusty) and made from harmless material. 23.6 Perishable food must be kept chill in refrigerator or ice box.

23.7 Nothing can be stored in the ice box that contains ice for consumption.

23.8 Hotel reserves right to request food sample for reference of laboratory test if an allegation of food poisoning is received.

24. Millennium Hilton Bangkok does not encourage additional food (raw or cooked) to be brought in by customers / guests for any functions unless special permission has been obtain in written. However, if the customers / guests insist on bringing food:

soning or any other complaints pertaining to food being served to members of organizing committee or individual(s).

Should there be any problem caused from food being brought from outside, customers / guests / organizer will fully agree to take the responsibility.

that may contribute to food contamination or food poisoning to members of organizing committee or individual(s). In case of any violation of the above terms the hotel may insist on the default being immediately rectified, alternatively it may insist on all work being stopped or contractors to be removed from the premises and the hotel shall not be liable for any delay or loss to either the client or contractor as a result. Please sign your acceptance of our Terms & Conditions and return the copy to us. Acceptance of our Sales proposal, wherein these terms and conditions are referenced, shall also be considered and acceptance of these terms in full.

exhibitor manual february 18-21, 2016 millennium hilton ... · lcd44 laptop thb 4,800.00 - lcd32...

Documents