exhibitor manual · tuesday may 5, 2015 10:00 a.m. – 4:00 p.m. exhibitor move-out: tuesday may 6,...

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015 EXHIBITOR MANUAL Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo / Metalworking Manufacturing & Production Expo in Coquitlam, British Columbia. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your exhibit space. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo / Metalworking Manufacturing & Production Expo Coquitlam 2015 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely, Alan MacPherson, Publisher, Design Engineering Rob Swan, Associate Publisher, Canadian Metalworking

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Page 1: EXHIBITOR MANUAL · Tuesday May 5, 2015 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday May 6, 2015 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the

DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

EXHIBITOR MANUAL

Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo / Metalworking Manufacturing & Production Expo in Coquitlam, British Columbia. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your exhibit space. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo / Metalworking Manufacturing & Production Expo Coquitlam 2015 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely, Alan MacPherson, Publisher, Design Engineering

Rob Swan, Associate Publisher, Canadian Metalworking

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Table of Contents Important Dates and Schedule ................................................................................................................... 3

Tips For A Successful Show ......................................................................................................................... 3

Show Location ............................................................................................................................................. 5

Inclusions & Show Colours .......................................................................................................................... 5

Additional Services ...................................................................................................................................... 5

Insurance – DUE April 20, 2015 ................................................................................................................... 6

Rules & Restrictions .................................................................................................................................... 6

Shipping ....................................................................................................................................................... 7

Show Management Information ................................................................................................................. 8

Official Service Contractors ......................................................................................................................... 9

At-A-Glance ............................................................................................................................................... 10

Accommodation & Travel ......................................................................................................................... 11

Important Deadlines ................................................................................................................................. 13

All forms can be found online at:

DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Important Dates and Schedule

Exhibitor Move-In: Monday May 4, 2015 1:00 p.m. - 6:00 p.m. Tuesday May 5, 2015 7:30 a.m. – 9:30 a.m. (Hand Carry Only - no exceptions) All exhibits must be set by 9:30 AM. Any exhibitors that do not check in by this time may forfeit their right to exhibit. Onsite Contact: Stephanie Chiang 647-984-8800 or Melissa Ho 416-510-6833 Special Keynote Presentation Tuesday May 5, 2015 9:00 a.m. – 10:00 a.m. Trade Show Hours: Tuesday May 5, 2015 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday May 6, 2015 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the facility no later than 6:00 p.m. Exhibit booths left on show floor after that time may be subject to additional fees.

Tips For A Successful Show

Before the Show…

Read your Exhibitor Manual – It contains all the details, regulations and forms you will need to be prepared on-site. The exhibitor manual is available online by visiting the DEX or MMP website: DEX: http://www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: http://www.mmpshow.com/exhibitor-kit/ ‎

Certificate of Insurance - Note that each exhibitor must submit a certificate of insurance coverage for their booth/table, no exceptions.

Freight – Be aware of shipping deadlines to avoid late or unnecessary charges. Use preprinted labels to ensure proper delivery of your items.

Exhibitor Registration – Register your exhibit staff easily using the online link (tradeshow access only). It’s quick and easy and will save you time on-site. Use the online link provided on the exhibitor manual page.

Page 4: EXHIBITOR MANUAL · Tuesday May 5, 2015 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday May 6, 2015 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the

DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Keynote Speaker - Marcus Ewert-Johns, Divisional Vice President, British Columbia, Canadian Manufacturers & Exporters to speak on “Manufacturing Matters”. DEX Invitation: http://www.dexexpo.com/wp-content/uploads/2015/03/DEX_Coquitlam_Web-INVITE1.pdf MMP Invitation: http://www.mmpshow.com/wp-content/uploads/2015/04/MMP_Coquitlam_Web-INVITE.pdf

Advertise and Promote – Use online marketing, newsletters, direct mail, e-cards, press releases, telemarketing, industry publications and more to get the word out about your participation in the show. Visit the website to get logos and ideas to promote your company at the show.

During the Show…

Lead Retrieval – Keep track of the attendees who visit your table so you can contact them later. Lead management will be one of the most important components of a successful show. There is an order form that you can download to rent a lead retrieval system that can help you with collecting this information.

Provide Incentives – Give attendees a reason to visit your table! Promote a new product by handing out giveaways, hosting a special party, or offer drinks and snacks. Be creative in your promotions and draw quality visitors to your table.

After the Show…

Follow Up with your Leads – Contact the attendees who visited your table. Send them more information about your products and maintain the relationship you developed at the show. Often times the key to your success at a trade show depends on how you follow up with your leads.

Evaluate your Participation – Determine what types of promotion worked for increasing booth traffic, etc. Analyze the overall success of the show – learn from your mistakes as well as your success!

Post-Show Meeting – Arrange a meeting after the show with your sales, marketing and operations team. Discuss your follow up plan, what worked, and what you can improve on to increase your recognition and sales.

Anytime… Questions? Feedback? – Contact us anytime! Look for the Show Management contact information in this

manual or send an email to: [email protected] or [email protected]

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Show Location

Hard Rock Casino Vancouver Theatre (formerly Red Robinson Show Theatre) 2080 United Blvd Coquitlam BC V3K 6W3 Tel: 604-516-7167 Fax: 604-516-7163

Website: http://www.hardrockcasinovancouver.com/

Directions: http://goo.gl/89WHQ9

Inclusions & Show Colours

Tabletop Display - 5ft x 8ft Space* - 8 ft x 2 ft draped table - Two Chairs * Note: max height for displays is 8ft.

Show Colours Pipe & Drape: None behind exhibit space. Drape on end aisles is black Flooring: Black Marley Floor Table Skirts: Black

Your Booth Does Not Include: (Other Services that must be ordered separately)

- Electrical outlet (order from Global Experience Experts) - Lead Retrieval (order from Conexsys) - Shipping / Transportation / Customs (order from Global Experience Experts) - Internet (order from Vernon Technology Solutions)

Additional Services

Additional Services are not included with the cost of your exhibit. To place an order please contact the following suppliers : Electricity……………………GES (Global Experience Experts) Furnishings………………… GES (Global Experience Experts) Insurance…………………………..PAL/ExhibitorInsurance.com Shipping/Transportation…………………………………………GES See Page 9 for contact information.

A/V……………………………GES (Global Experience Experts) Internet…….………………….. Vernon Technology Solutions Lead Retrieval……………………..……………………….Conexsys

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Insurance – DUE April 20, 2015

Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise, insurance can be ordered online through Brokers Trust Insurance Group http://goo.gl/4OcbkA or through PAL Insurance (see online form). You will not be permitted on the show floor without insurance. Obtain a copy of the insurance requirement sheet on pages 14 & 15 in this exhibitor manual. Or click the links below, go to Suppliers / Forms tab. DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/

Submit your completed certificate by fax to: 416-510-5133 or email to DEX: [email protected] MMP: [email protected] Due April 20, 2015

Rules & Restrictions

Allowed

- Pop up banners (max height 8 ft) - Collateral (brochures, promo material) - Small lightweight equipment or display material

that can fit on your table - Your own tablecloth to drape over

Not Allowed - Full booth exhibits or backdrops (standard

width on those is typically 10ft) - Hanging banners (there is no back wall pipe

and drape to hang signage on) - Heavy equipment - No exhibits can exceed 8ft width or 8ft height - No banners on the table (only with pre

approval and adhering to height restrictions) - No equipment to be set beside the table or on

the floor (no room)

If you wish to display something outside of what has been listed above, submit the dimensions and an image of your display to Melissa Ho, [email protected] no later than April 20, 2015. Any changes to standard table and chairs set up are subject to show management approval and must be received in writing. Please note that no displays are permitted in any of the aisles and that staff must remain in exhibit booth area and are not permitted to stand or exhibit in the aisles.

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Shipping

General All arrangements for shipping to and from Hard Rock Casino Vancouver Theatre should be made in advance as there is no onsite shipping offices (so bring your return shipment waybills). You can use any shipping company you prefer. The official contractor for the show for customs and transportation is GES (Global Experience Specialist). Please notify show organizers if you are shipping something large as there are restrictions on the show floor for heavy equipment, large equipment or anything above and beyond the 8ft by 5ft space. Check online for order forms: DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/ Advance Shipments Advance shipments must be sent directly to GES (Global Experience Specialists). Advance shipments must arrive no later than Friday, May 1, 2015 at 3:00 pm to: GES/DEX/MMP COQUITLAM, 3985 Still Creek Ave,

Burnaby, BC, Canada V5C 4E2. Note that advance warehouse shipments should arrive between 9am-3pm Monday -Friday. To clarify shipping or customs questions, please call GES Logistics Services at 778-452-6220 or email [email protected] for assistance. Transportation, Advanced Shipment or Customs Contact: GES (Global Experience Specialists) Phone: (778) 452-6220 Email: [email protected]

Direct Shipments The Hard Rock Vancouver Casino Theatre will refuse any shipments that arrive before Monday, May 4, 2015. All direct shipments will be subject to material handling fees based on the total weight of your shipment unless you are onsite when it arrives to sign and receive your shipment directly at your booth. Show management is not responsible for your shipment. Be aware of what shipping service you have used so that if it has not arrived, you are able to track it. Direct shipments to the venue should be properly labelled to the following address: Hard Rock Casino Vancouver Theatre RE: DEX / MMP Coquitlam 2015, May 4-5 Exhibitor Name: YOUR COMPANY NAME 2080 United Blvd Coquitlam BC V3K 6W3 Canada Return Shipments Exhibitors are responsible for pre-arranging return shipments. Exhibitors should bring waybills and return shipping paperwork with them as there are no shipping offices onsite. All return shipment pick-ups should be arranged for Tuesday, May 5, 2015 anytime between 4pm-6pm, directly from the Hard Rock Casino Vancouver Theatre. Any shipments left at the venue on Wednesday, May 6, 2015 will be subject to additional fees for storage.

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

Show Management Information

Annex Business Media 80 Valleybrook Drive Toronto, ON M3B 2S9 Tel: 416-442-5600 Fax: 416-510-5133 Toll Free: 1-800-268-7742 x6833

About Us: Canadian Metalworking and Design Engineering are published under the Annex Business Media banner.

For Exhibit Sales, Sponsorship or Media Inquiries Alan Macpherson Show Manager, DEX Tel: 416-510-6756 E-mail: [email protected] Rob Swan Show Manager, MMP Tel: 416-510-5225 E-mail: [email protected] Nick Healey Account Manager, MMP Tel: 416-442-5600 x3642 E-mail: [email protected]

Exhibitor Billing/General Inquiries Stephanie Chiang Event Manager Tel: 416-510-5244 E-mail: [email protected] Melissa Ho Event Coordinator Tel: 416-510-6833 E-mail: [email protected] Tiffany Gin Event Coordinator Tel: 416-510-5211 E-mail: [email protected]

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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Official Service Contractors

Official Show Decorator Furnishings, Signs, Carpeting, Labour GES (Global Experience Specialist) Unit 4 – 7978 N. Fraser Way Burnaby, BC V5J 0C7 Tel: 778-452-6220 or 1-855-826-7182 Fax: 1-788-452-6221 Email: [email protected] Web: www.gesexpo.ca

Shipping / Material Handling / Customs GES (Global Experience Specialist) Unit 4 – 7978 N. Fraser Way Burnaby, BC V5J 0C7 Tel: 778-452-6220 or 1-855-826-7182 Fax: 1-788-452-6221 Email: [email protected] Web: www.gesexpo.ca

Electrical / Lighting / Audio Visual GES (Global Experience Specialist) Unit 4 – 7978 N. Fraser Way Burnaby, BC V5J 0C7 Tel: 778-452-6220 or 1-855-826-7182 Fax: 1-788-452-6221 Email: [email protected] Web: www.gesexpo.ca

Internet & Computer Rental Vernon Technology Solutions Sonya Kopecky-Duff 75 Clegg Rd Markham, ON L6G 1A9 Tel: 905-752-0916 or 1-877-752-0916 Fax: 905-752-0920 or 1-888-752-0916 Email: [email protected] Web: www.vernontech.ca

Catering Service Hard Rock Casino Vancouver Theatre 2080 United Blvd. Coquitlam, BC V3K 6W3 Tel: 604-523-5361 Web: http://www.hardrockcasinovancouver.com/

Exhibitor Insurance Brokers Trust Insurance Group 434 North Rivermede Rd, Unit 3 Concorde, ON L4K 3M9 Tel: 905-695-2971 Fax: 905-760-2260 Online Ordering Link: http://goo.gl/2EzWeL

Conference Registration or General Inquiries Tiffany Gin Event Coordinator Annex Printing & Publishing Inc. Tel: 416-510-5211 Email: [email protected]

Lead Retrieval Conexsys Registration 7050B Bramalea Rd, Unit 34 Mississauga, ON L5S 1S9 Tel: 905-405-8415 or 1-800-661-5319 Fax: 905-405-9870 E-mail: [email protected] Web: www.conexsysregistration.com

All forms can be found online at: DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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At-A-Glance

About the show: Design Engineering magazine and Canadian Metalworking magazine have partnered to bring you Design Engineering Expo & Metalworking Manufacturing & Production Expo, two co-located shows on May 5, 2015 in Coquitlam, British Columbia. Design Engineering Expo website: www.dexexpo.com Metalworking Manufacturing & Production Expo website: www.mmpexpo.com Design Engineering website: www.design-engineering.com/ Canadian Metalworking website: www.canadianmetalworking.com/ What your Exhibit Space includes: - Approximately 5ft by 8ft Space - 8ft x 2.5ft draped table - Two chairs

Move-In & Move Out ***MANDATORY SAFETY SHOES*** To provide a safe working environment for everyone on the show floor, during move-in and move-out all individuals must wear proper footwear. Absolutely no sandals, heels, flip-flops, or ballet flats. There are NO EXCEPTIONS to this policy.

Exhibitor Registration Register your exhibit staff easily using the online link (different from regular delegate registration). It’s quick and easy and will save you time on-site. Registration for Keynote Speaker and the Tradeshow pass is complimentary. Go to “Exhibitor Registration” tab on our online Exhibitor Manual: DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/ Entry into the show Show Management reserves the right to refuse admission to the show building to any visitor, exhibitor, or contractor who, in the opinion of Show Management is unfit, intoxicated or in any way creating a disruption of the show. No persons under 16 years of age are permitted, including during move-in/move-out.

Parking FREE Parking at the Hard Rock Casino Vancouver Theatre Marketing Remember to invite your clients to the show! Invitations and other marketing tools are available on our online Exhibitor Manual, click on Marketing Tool tab.

DEX: http://www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: http://www.mmpshow.com/exhibitor-kit/ DEX Invitation: http://www.dexexpo.com/wp-content/uploads/2015/03/DEX_Coquitlam_Web-INVITE1.pdf

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

MMP Invitation: http://www.mmpshow.com/wp-content/uploads/2015/04/MMP_Coquitlam_Web-INVITE.pdf

Keynote Speaker – NEW!

Manufacturing Matters Presented by Marcus Ewert-Johns, Vice President, British Columbia Canadian Manufacturers & Exporters An update on the important economic contributions made by manufacturing in BC, a look ahead and a discussion on the current projects and initiatives the CME and governments are working on to strengthen competiveness and grow business.

Accommodation & Travel

HOTELS Executive Plaza Hotel & Conference Centre is offering preferred rates for attendees and exhibitors of the Design Engineering Expo (DEX) / Metalworking Manufacturing & Production Expo (MMP): Executive Plaza Hotel & Conference Centre 405 North Rd, Coquitlam, BC V3K 3V9 Tel: (604) 936-9399 Toll-Free: 1-888-433-3932 Rate per night: Standard 2 Double Beds or Standard King Bed, $115 (Offer expires April 24, 2015) Rooms are subject to applicable taxes. Please make booking by phone 1-888-433-3932 or email [email protected] using promo code Metalworking Expo, ID #16552 OR Design Engineering Expo (DEX), ID #16553 DISCOUNTED AIRFARE Air Canada Air Canada is pleased to offer delegates of the Design Engineering Expo / Metalworking Manufacturing & Production Expo a 10% discount off their best available regular fare at the time of the booking (excluding web fares and seat sales pricing). To book a flight with the promotion code, access aircanada.com and enter the promotion code in the search panel. The promotion code is VBCU8UU1. The booking must be made to Vancouver, YVR (BC). The travel

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Hard Rock Casino Vancouver Theatre, Coquitlam, British Columbia, May 5, 2015

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EXHIBITOR MANUAL

period begins April 27 and ends May 12, 2015. Discount not applicable to Tango rates or Executive Class lowest bookings. WestJet WestJet is pleased to offer delegates of the Metalworking Expo a 10% discount off their best available Econo and Flex fares (excluding Plus fares). To book a flight with discount, access www.westjet.com and enter the promo code and coupon code. The promotion code is YVR01 and the coupon code is FFMM1QY. The booking must be made to Vancouver, YVR (BC). The travel period begins April 28 and ends May 12, 2015. Please call WestJet Groups at 1-888-493-7853 from 7 a.m. to 5:30 p.m. (MST) Monday to Friday with any questions or concerns.

ENJOY THE SHOW!

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DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

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EXHIBITOR MANUAL

Important Deadlines

Form/Deadline Date Showtime Event & Display Discount Price Deadline (all furnishings, custom displays, Electrical Internet)

April 17, 2015

Insurance Certificate Due April 20, 2015 Lead Retrieval Order Form (Advance Pricing) April 24, 2015

Hotel Reservation Discount Deadline - Executive Plaza Hotel & Conference Centre

April 24, 2015

Last Day to order Internet Services (Vernon Technology Solutions)

April 27, 2015

Exhibitor Badge Registration Closes (Online Link) May 1, 2015 at 10am Last Day for Advance Shipments to Arrive May 1, 2015 at 3pm

First Day to Accept Show Site Deliveries May 4, 2015 Exhibitor Move Out & Return Shipments May 5, 2015

(4pm-6pm)

All forms can be found online at: DEX: www.dexexpo.com/exhibitors/exhibitor-manual/ MMP: www.mmpshow.com/exhibitor-kit/

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INSURANCE REQUIREMENTS

Design Engineering Expo Information Sheet

www.dexexpo.com

As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual. There are (2) ways to arrange the required Insurance: OPTION #1: SINGLE EVENT INSURANCE Purchase insurance from the official supplier ExhibitorInsurance.com (single show certificates) or PAL Insurance (single or multi-show certificates). Annex Publishing & Printing Inc. has appointed exhibitorinsurance.com or PAL Insurance as the recommended Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online. Visit www.dexexpo.com and click on Exhibitor Manual, Exhibitor Forms Tab for more information. OPTION #2: YOUR OWN INSURANCE Contact your own insurance company to request a certificate of insurance. If you are exhibiting in multiple shows, only one certificate is necessary, however please note that the proper dates and additional insured should be listed. Certificate must include the following:

Name of the Show: Design Engineering Expo

Show Producer to be listed as additional insured: Annex Publishing & Printing Inc., 80 Valleybrook Dr, Toronto, ON M3B 2S9

Show Venue to be listed as additional insured: o Coquitlam 2015 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3 o Mississauga 2015 - Mississauga Convention Centre, 75 Derry Rd W, Mississauga, ON L5W 1G3

Date of the Show, must include move-in date: o Coquitlam 2015 - May 4-5, 2015 (includes move in and out dates) o Mississauga 2015 - May 25-26, 2015 (includes move in and out dates)

Comprehensive General Liability of $2,000,000

Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible

Products and Completed Operations Liability

Contingent Employers Liability

Broad Form Property Damage

Cross Liability Clause

Severability of Interest Clause Please forward a copy of your completed certificate to Melissa Ho by the following deadlines: Email to [email protected] or fax 416-510-5133 Coquitlam 2015 due Monday, April 20, 2015 Mississauga 2015 due Monday, April 20, 2015 If you have any questions, please contact Melissa Ho, Event Coordinator at [email protected] or call 416-510-6833. Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well-being of everyone. Have a prosperous and safe show.

IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !

Page 15: EXHIBITOR MANUAL · Tuesday May 5, 2015 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday May 6, 2015 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the

INSURANCE REQUIREMENTS

Metalworking Manufacturing & Production

Information Sheet

www.mmpexpo.com

As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual. There are (2) ways to arrange the required Insurance: OPTION #1: SINGLE EVENT INSURANCE Purchase insurance from the official supplier ExhibitorInsurance.com (single show certificate) or PAL Insurance (single or multi-show certificates). Annex Publishing & Printing Inc. has appointed exhibitorinsurance.com as the recommended Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online. Visit www.mmpexpo.com and click on Exhibitor Manual, Exhibitor Forms Tab for more information. OPTION #2: YOUR OWN INSURANCE Contact your own insurance company to request a certificate of insurance. Please note that the proper dates and additional insured should be listed. Certificate must include the following:

Name of the Show: Metalworking Manufacturing & Production Expo

Show Producer to be listed as additional insured: Annex Publishing & Printing Inc., 80 Valleybrook Dr, Toronto, ON M3B 2S9

Show Venue to be listed as additional insured: o Coquitlam 2015 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3

Date of the Show, must include move-in date: o Coquitlam 2015 - May 4-5, 2015 (includes move in and out dates)

Comprehensive General Liability of $2,000,000

Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible

Products and Completed Operations Liability

Contingent Employers Liability

Broad Form Property Damage

Cross Liability Clause

Severability of Interest Clause Please forward a copy of your completed certificate to Tiffany Gin by April 20, 2015 to [email protected] or fax 416-510-5133. If you have any questions, please contact Tiffany Gin, Event Coordinator at [email protected] or call 416-510-5211. Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well-being of everyone. Have a prosperous and safe show.

IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !