exhibitor services manual - travel shows | travel expo

Exhibitor Services Manual

February 20 - 21, 2016Walter E.Washington Convention Center

Washington, DC

Presented By

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Yesterday’s Values Tomorrow’s Vision Delivered Today

Metropolitan Exposition Services, Inc. www.metro-expo.com

Headquarters115 Moonachie AvenueMoonachie, NJ 07074201.994.1300 phone

201.994.1350 fax

Edison97 Sunfield AvenueEdison, NJ 08837

732.346.0800 phone732.346.1811 fax

Las Vegas5220 Cameron Steet

Las Vegas, NV 89118702.435.7483 phone

702.435.7417 fax

Toronto, Canada69 Wilkes Crescent

Toronto, ON M1L 084416.907.8579 phone

201.994.1350 fax

http://metro-expo.com

Table of Contents ....................................................................................................................................................................................... 2SHOW MANAGEMENT FORMExhibitor Letter .......................................................................................................................................................................................... 3GENERAL INFORMATIONShow Information ...................................................................................................................................................................................... 4PAYMENT INFORMATIONPayment Authorization Form ..................................................................................................................................................................... 6Third Party Billing Request ....................................................................................................................................................................... 7FURNITURE & ACCESSORIESStandard Furniture & Accessories ............................................................................................................................................................. 8Standard Furniture & Accessories Order Form ......................................................................................................................................... 9Garment & Display Rack Order Form ..................................................................................................................................................... 10Executive Collection .................................................................................................................................................................................11Executive Collection ................................................................................................................................................................................ 12Executive Collection Order Form ............................................................................................................................................................ 13Standard & Custom Cut Carpet Order Form ........................................................................................................................................... 14EXHIBIT & DISPLAY SOLUTIONSTurnkey Booth Options ............................................................................................................................................................................ 15Products & Services ................................................................................................................................................................................. 19Signage & Graphics Order Form ............................................................................................................................................................. 28Graphic File Compatibility Info ............................................................................................................................................................... 29RULES & REGULATIONSWashington Convention Center Union Jurisdictions ............................................................................................................................... 30LABOR & RIGGINGLabor Order Form .................................................................................................................................................................................... 31Key Information Page .............................................................................................................................................................................. 32Official Contractor Information ............................................................................................................................................................... 33Exhibitor Appointed Contractor Notification ........................................................................................................................................... 34Hanging Signs / Banner Shipping Info .................................................................................................................................................... 35Hanging Signs / Banners Order Form ...................................................................................................................................................... 36Accessible Storage Order Form ............................................................................................................................................................... 37In-Booth Forklift Order Form .................................................................................................................................................................. 38MATERIAL HANDLING & SHIPPING INFORMATIONShipping Bulletin ..................................................................................................................................................................................... 39Shipping/Material Handling Guidelines (1 of 2) ..................................................................................................................................... 40Shipping/Material Handling Guidelines (2 of 2) ..................................................................................................................................... 41Shipping Information ............................................................................................................................................................................... 42POV & Cartload Order Form ................................................................................................................................................................... 43Material Handling Order Form ................................................................................................................................................................ 44Shipping Labels ....................................................................................................................................................................................... 45Literature Only Material Handling Order Form ...................................................................................................................................... 46Vehicle Spotting Order Form ................................................................................................................................................................... 48Metropolitan Exposition Transportation Inbound Form .......................................................................................................................... 49Metropolitan Exposition Transportation Outbound Form ....................................................................................................................... 51TERMS & CONDITIONSTerms & Conditions - Payment & Labor ................................................................................................................................................. 52Terms & Conditions - Material Handling (1 of 2) ................................................................................................................................... 53Terms & Conditions - Material Handling (2 of 2) ................................................................................................................................... 54VENUE FORMSSmart City Wireless Options .................................................................................................................................................................... 55Turning Point AV Order Form ................................................................................................................................................................. 56Exhibitor Rental Terms & Conditions ..................................................................................................................................................... 57Internet/Telephone/Cable TV Service Contract ....................................................................................................................................... 58Network Security Declaration .................................................................................................................................................................. 59Floor Plan- Communications Cable ......................................................................................................................................................... 60Electrical Service Contract ...................................................................................................................................................................... 62Electrical Terms Terms & Conditions ...................................................................................................................................................... 64Application for Food Sampling ............................................................................................................................................................... 67Cleaning Order Form ............................................................................................................................................................................... 68Plant Order Form ..................................................................................................................................................................................... 69

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Table of Contents

EXHIBITOR INFORMATION The Marriott Marquis Downtown DC is the official Travel & Adventure Show hotel, 901 Massachusetts Ave, NW, Washington, DC, 20001. Please reserve your accommodations by January 29, 2016 to take advantage of the reduced show hotel rate of $189 plus tax. Reservations by phone: 202-824-9200 or go to www.travelshows.com click on Exhibitors

Only and you will be directed to the hotel web site.

EXHIBITOR BADGES Available for pick up at the Exhibitor Registration Counter, Hall C during Exhibitor Move In, Friday, February 19th at 9:00AM. THERE IS NO NEED TO PREREGISTER FOR EXHIBITOR BADGES. If you are unable to set up Friday contact your Sales Rep for approval to set up Saturday.

SOUND LEVEL No amplified sound in or around your booth is permitted. Show Management reserves the right to determine at what point sound constitutes interference with other exhibitors.

DISTRIBUTION OF LITERATURE or SAMPLING Distribution of literature, samples, or any type of giveaway items may only be done from within your booth space. If you would like to sample food/beverage please fill out the Application for Food Sampling insert.

WHAT EXHIBITORS ARE EXPECTED TO BRING Furnishings to decorate the interior of your booth space, other than the standard booth package furnishings provided by Show Management. Boxes and sealing tape for storing and shipping your merchandise. Office supplies you may need. Items cannot extend beyond booth dimensions, drape.

RECYCLING At the conclusion of the show please return badge and lanyard to Exhibitor Registration.

PARKING GARAGE & LOADING DOCK DIRECTIONS The loading dock for Hall C is located between 9th Street & M and 7th Street and N. Public parking lots and garages are within walking distance to the convention center.

ATM ATM machine is located in Hall D.

BUSINESS CENTER Business Center is located in the Main Lobby at the Mount Vernon Place entrance.

INTERNET - Please refer to the enclosed Smart City Order Form.

Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service Contractor for Washington DC Travel & Adventure Show, being held February 20 - 21, 2016, at the Walter E. Washington Convention Center.

Enclosed, you will find all the necessary information and order forms for this event. Please read and complete each form carefully and return completed forms to us as soon as possible so that we may provide you with expedient service.

All carriers must check-in for pick-up no later than 7:00pm on Sunday, February 21, 2016

Metropolitan Exposition will begin returning empty shipping containers at 4:00pm on February 21, 2016; this process should take approximately two (2) hours. Please keep this in mind when scheduling labor and freight pick-up.

EACH 10' x 10' EXHIBIT BOOTH INCLUDES:

● 8' high back wall drape (black) ● 3' high side rail drape (black) ● (1) 6' x 30" draped table (black) ● (2) Gray upholstered side chairs ● (1) Wastebasket ● (1) 7" x 44" one line ID Sign ● (1) Standard booth carpet (black)

The aisles will be carpeted in blue.EVENT SCHEDULE:

Exhibitor Move-In: Friday February 19, 2016 9:00am - 5:00pm

Show Hours: Saturday February 20, 2016 9:30am -10:00amOpen to Trade

Saturday February 20, 2016 10:00am - 5:00pmOpen to Public

Sunday February 21, 2016 11:00am - 4:00pm

Exhibitor Move-Out: Sunday February 21, 2016 4:00pm - 8:00pm

Force Freight Sunday February 21, 2016 7:00pm

Clear Floor Sunday February 21, 2016 8:00pm

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115 Moonachie AvenueMoonachie, N.J. 07074

Phone: 201-994-1301 Fax: 201-994-1350

Travel & Adventure Show DC

February 20 - 21, 2016Walter E. Washington Convention Center

Show Information

Advance shipments can arrive beginning on:January 15, 2016

Advance shipment deadline (avoid surcharges)February 12, 2016

Warehouse receiving hours are 8:00am – 4:00pm

Travel & Adventure Show DC[Exhibiting Company Name] [Booth #] c/o Metropolitan Exposition Services, Inc.UPS Freight2400 Beaver Rd.Landover, MD 20785

Travel & Adventure Show DC[Exhibiting Company Name][Booth #]c/o Metropolitan Exposition Services, Inc. Walter E. Washington Convention Center801 Mount Vernon Place NWWashington, DC 20001

Direct shipping to Walter E. Washington Convention Center:

We are here to ensure that you have a pleasant and successful show. Should you have any questions or require assistance regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services Department as follows: Phone: 201.994.1301 Fax: 201.994.1350 E-Mail: [email protected] Web Site: www.metro-expo.com

Advance shipping to Metropolitan Exposition Warehouse: This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site.

Shipments can arrive to show site:February 19, 2016 (9:00am-5:00pm)

Do not ship any materials to Walter E.Washington Convention Center before this time frame.

Walter E. Washington Convention Center will notaccept any shipments.

IMPORTANT DEADLINES Please check all order forms for additional deadlines

FURNITURE & CARPET Deadline date for advance order discount: February 5, 2016

FREIGHT Shipments begin arriving at warehouse: January 15, 2016 Warehouse shipments deadline February 12, 2016

GRAPHICS Deadline date for advance order discount January 31, 2016

Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.

ALL SHIPMENTS MUST BE PAID IN FULL PRIOR TO MOVE IN.IF THERE IS NO PAYMENT ON FILE, YOUR FREIGHT WILL BE

HELD AT THE DOCK UNTIL PAYMENT IS MADE.

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Phone: 201-994-1301 Fax: 201-994-1350



Show Information

YOUR SIGNATURE ON THIS PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED ON THIS FORM AND IN YOUR SERVICE MANUAL.

#1 - Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc., will each have separate charges and invoices, as applicable. Do not combine services or payments.#2 - Metropolitan Exposition Transportation Inc. requires credit card payment as the only acceptable method of payment.Company Check -Make payable to Metropolitan Exposition Services and/or MetroMultiMedia and reference Travel & Adventure Show DC. Mail to 115 Moonachie Ave. Moonachie, NJ 07074.* Please Note - Return checks are subject to a $25.00 bounced check fee. ALL CHECKS REQUIRE A CREDIT CARD BACKUP.Wire Transfers -If paying by wire transfer for Metropolitan Exposition Service or MetroMultiMedia, please include a $40.00 surcharge for bank fees. Please call for wire transfer details. Credit Card -For your convenience, Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. will use this authorization to charge your credit card account for your advance orders, not paid by check or wire, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include all Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. charges, and any charges that Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation Inc., may be obliged to pay on your behalf, including without limitation, any material handling charges and/or labor charges. Please complete the information requested below.

□ AMEX □ VISA □ MasterCard □ Discover EXP. DATE

Account NumberSecurity Code Visa/MasterCard (3 Digits), Amex (4 Digits)

Cardholder Printed Name:__________________________________________________________________________________________ Cardholder Billing Address: ________________________________________________________________________________________ City/State/Zip:_________________________________________________________________________________________________

*** The cardholder named above hereby authorizes Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc. to charge my credit card for the actual costs of the services estimated above and any additional service and amount including, but not limited to, labor to install or dismantle booth and or material handling. If my carrier fails to pick up my freight before the published forced freight time, I acknowledge and agree that I will incur charges from Metropolitan Exposition Transportation, Inc. If there is any intent to commit fraud, I will be held to full extent of the law.

CARDHOLDER SIGNATURE: DATE:

PAYMENT POLICY: -Metropolitan Exposition Services, Inc., MetroMultiMedia, Inc. and Metropolitan Exposition Transportation, Inc., each require payment of estimated costs in full, including applicable taxes, at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING. Payments in check form must be in US Dollars from a US Bank.TAX EXEMPT STATUS: -If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are to be used at or prior to the time of payment. Resale certificates are not valid unless you are rebilling these charges to your customer. (All Metro Trans services are non-taxable)EQUIPMENT: -You are responsible for payment on any Metropolitan Exposition Services, Inc. rental equipment within your booth.

By signing this form you acknowledge and agree that if your order is received after the Discount Price Deadline Date you are subject to higher rates.

Company: Booth:

Address: Travel & Adventure Show DC

Phone:

Ordered by (Print):

Email Address: Fax:

PAYMENT AUTHORIZATION

CALCULATE ESTIMATED TOTALSFurnishings and Accessories Order Forms Signage & Graphics Order Form

Executive Collection Order Form Labor & Hanging Sign Orders

Standard Carpet Order Form Material Handling

Rental Exhibit Booth Package & Accessories Other (specify) ______________________________________

Total Estimate with tax to Metropolitan Exposition Services, Inc.

Please initial for estimates for Metropolitan Exposition Services, Inc.

Metro-Trans Estimated Charges Total Estimate to Metropolitan Exposition Transportation, Inc.

Please initial for estimates for Metropolitan Exposition Transportation, Inc.

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201.340.2290 (main) 201.340.2108 (fax)201.994.1300 (main) 201.994.1350 (fax)

201.355.4109 (main) 201.355.4145 (fax)

Payment Authorization Form

Exhibiting Company: Address: City, State, ZIP: Phone: Fax: Authorized By (Print): Email:

You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately respon-sible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges will revert to you, the exhibiting company. All invoices are due and payable upon receipt.

Third Party Name:

Address:

City, State, Zip:

Phone: Fax:

Authorized By (Print): Email:

The items checked below are to be invoiced to the Exhibiting Company:

□ All Services □ I&D Labor □ Rental Furniture □ Signs □ Material Handling

□ Metropolitan Exposition Transportation □ Other (specify):

Cardholder Signature:

Cardholder Printed Name: Cardholder Billing Address: City/State/Zip:

Cardholder Printed Name: Cardholder Billing Address: City/State/Zip:

Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard □ Discover EXP. DATE

Account NumberSecurity Code Visa/Master Card (3 Digits), Amex (4 Digits)

Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard □ Discover EXP. DATE

Account NumberSecurity Code Visa/Master Card (3 Digits), Amex (4 Digits)

The items checked below are to be invoiced to the Third Party:

□ All Services □ I&D Labor □ Rental Furniture □ Signs □ Material Handling

□ Metropolitan Exposition Transportation □ Other (specify): Cardholder Signature:

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Phone: 201-994-1301 Fax: 201-994-1350



Third Party Billing Request

Upholstered Side Chair

Retractable StanchionChrome Easel

Tall Stool

C h a i r s

Pedestal Table 30” High Pedestal Table 42” High

P e d e s t a l T a b l e s

A c c e s s o r i e s

D r a p e d & U n d r a p e d T a b l e s

Wastebasket

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S t a n d a r d F u r n i t u r e & A c c e s s o r i e s

Company Name: Booth #:

Contact Name: Phone #:

Discount Deadline DateFebruary 5, 2016

Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be no refund for items called after installation. NO EXCEPTIONS.

SUBTOTAL = __________ + TAX @ 5.75% = __________ = TOTAL __________Payment Authorization Form must accompany order.

Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*

Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order

Qty. Item # Description Discount Price

Standard Price

Specify Color Total Price

CHAIRS1011 Upholstered Side Chair $118.32 $177.46 N/A

1013 Tall Black Stool $159.62 $239.43 N/A

UNDRAPED TABLES

2500 4’ x 30” Undraped Table $76.57 $114.84 N/A



UNDRAPED COUNTERS

2503 4’ x 42” Undraped Counter $151.82 $227.72 N/A



UNDRAPED TABLE TOP RISERS

2506 4’ Wood Riser $89.17 $133.75 N/A

2507 6’ Wood Riser $124.82 $187.23 N/A

DRAPED TABLES

D r a p e Ta b l e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l

1001 4’ x 30” high Draped Table $167.91 $251.86



2001 4th side Draped – 30” $94.39 $141.58

DRAPED COUNTERS

D r a p e C o u n t e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l

1002 4’ x 42” high Draped Counter $192.27 $288.40



2002 4th side Draped – 42” $107.01 $160.52

DRAPED TABLE TOP RISERS

D r a p e d R i s e r C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , R e d

2508 4’ Draped Riser (select color) $115.28 $172.90

2509 6’ Draped Riser (select color) $138.75 $208.11

DRAPE

D r a p e C o l o r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l

1016 3' high Banjo Drape (4 ft. min. order) $19.55 /ft $29.35 /ft

1017 8' high Banjo Drape (4 ft. min. order) $24.34 /ft $36.53 /ft

PEDESTAL TABLES

1007 30” x 30” High Pedestal Table $300.58 $450.86 N/A

1009 30” x 42” High Pedestal Table $300.58 $450.86 N/A

MISCELLANEOUS1019 Chrome Easel $67.41 $101.12 N/A

1020 Wastebasket $30.47 $45.71 N/A

1029 Retractable Stanchion $72.76 $109.15 N/A

PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER

*If a color is not checked a default color will be chosen*

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Phone: 201-994-1301 Fax: 201-994-1350



Standard Furniture & Accessories Order Form








1052

1044 1045 1048 1049

GARMENT RACKRolling Garment Rack

DISPLAY RACKS2 & 4 Way Slant/Straight Arm

Qty. Item # Description Discount Price

Standard Price

Total Price

Garment Rack 1052 Chrome Rolling Garment Rack $139.74 $209.61

Display Racks

1044 2-Way Straight Arm $136.34 $204.50

1045 2-Way Slanted Arm $136.34 $204.50

1048 4-Way Straight Arm $161.04 $241.56

1049 4-Way Slanted Arm $161.04 $241.56


Qty. Description Discount Price

Standard Price

Total Price

Garment Rack Chrome Rolling Garment Rack $178.36 $267.52

Display Racks

2-Way Straight Arm $174.01 $261.01

2-Way Slanted Arm $174.01 $261.01

4-Way Straight Arm $205.52 $308.30

4-Way Slanted Arm $205.52 $308.30

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Phone: 201-994-1301 Fax: 201-994-1350



Garment & Display Rack Order Form

E x e c u t i v e C o l l e c t i o n

Sausalito Sofa Sausalito Loveseat Sausalito Club Chair

Cube Ottomans - 17”L x 17”D x 17”HL to R: Cinnamon Microfiber, Grape Microfiber, White Vinyl, Cobalt Microfiber Black Microfiber

Other colors available:Chocolate Mircofiber, Lime Microfiber, Red Microfiber, Tangerine Microfiber, Sunflower Microfiber, Black Vinyl, Platinum Metallic Vinyl

PedestalWhite or Black

42" 36" 30"

Computer KioskBlackWhite Literature Rack

Reno End Table Vivid Cocktail Table

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E x e c u t i v e C o l l e c t i o n

Trend Chair Comet Chair Silk Back Chair

Euro Black Bar Stool Silk Back Bar Stool Park Avenue Bar Stool

Park Avenue Bar Table Blanco Café TableConference Table Square Glass/

Chrome

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Cancellation Policy: Executive Furnishings are non-refundable 10 days prior to move-in.

For more from this Executive Collection, please call our Exhibitor Services Department at 201-994-1301

Qty. Description W x D x H Color Discount Price

Standard Price

Total Price

Literature Rack 9” x 14” x 54.5” Black Metal $246.15 $369.21

Comet Chair 23” x 22" x 32” Black Fabric $237.02 $355.54

Silk Back Chair 20.5” x 17” x 34” Clear/Black/Chrome $182.33 $273.49

Trend Chair 20” x 20” x 30” Maple/Black/Chrome $227.91 $341.86

Sausalito Loveseat 59” x 32” x 32” Black Micro Suede $683.73 $1,025.59

Sausalito Sofa 83” x 32” x 32” Black Micro Suede $774.89 $1,162.32

Sausalito Club Chair 39” x 32” x 32” Black Micro Suede $501.40 $752.10

_______ Cube Ottoman 17” x 17” x 17”

Micro Fiber: Cinnamon, Chocolate, Colbalt, Grape, White, Black, Lime, Red,

Tangerine, Sunflower

$173.22 $259.82 _____________

Cube Ottaman 17” x 17” x 17” Vinyl: Black or Metallic $173.22 $259.82

Pedestal 14” x 14” x 42” Black or White $437.58 $656.37



Computer Kiosk 24” x 24” x 42” Black or White $364.65 $546.98

Park Ave Bar Stool 16” x 19” x 43” Maple/Chrome $273.49 $410.24

Silk Back Bar Stool 18” x 17” x 41.5” Clear/Black/Chrome $273.49 $410.24

Euro Black Bar Stool 21” x 23” x 43” Black Vinyl $273.49 $410.24

Park Ave Bar Table 16” x 18” x 31" Maple/Nickel $309.95 $464.94

Blanco Cafe Table 24” x 29” White/Chrome $309.95 $464.94

Conference Table Square Glass/ Chrome 32” x 32” x 29” Chrome/Glass $501.40 $752.10

Vivid Cocktail Table 50” x 24” x 16” Black/Glass $312.56 $468.84

Reno End Table 25” Round x 21” Glass/Silver $269.15 $403.72

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Phone: 201-994-1301 Fax: 201-994-1350



Executive Collection Order Form








Colors Available - Please check desired color:If a color is not checked a default color will be chosen

*These colors are approximate and serve only as an example. Your actual carpet color will vary.


Cancellation Policy: Any Standard Carpet cancelled will be charged 50% after move-in begins and 100% after installation. Custom Cut Carpet orders are non-refundable 2 weeks prior to move-in.

Price includes delivery, installation, carpet tape and removal.Custom cut carpet is required for all booths longer than 30’ or booths configured as an island or peninsula.

Multiples are not available in the same color. No exceptions.

□ Black □ Blue □ Green □ Gray □ Red □ Burgundy

Price includes delivery, installation, carpet tape and removal.Minimum order of 100 square feet is required.

CARPETING IS INCLUDED WITH YOUR BOOTH. ADDITIONAL CARPET IS AVAILABLE FOR COLOR CHANGE OR UPGRADE.

PADDING & VISQUEEN

STANDARD CARPET

Remember to order utilities in advance. All utility lines must be installed before carpet installation.

CUSTOM CUT CARPET

Qty. Item Discount Standard Total

10’ x 10’ Booth Carpet $259.24 $388.87 10’ x 20’ Booth Carpet $518.48 $777.72 10’ x 30’ Booth Carpet $777.73 $1,166.60

Qty. Item Discount Standard TotalCarpet Padding - 1/2” $2.59 sq. ft. $3.88 sq. ft.

Visqueen Plastic Covering $1.13 sq. ft. $1.71 sq.ft.Booth Size: Length _______ ft x Width _______ ft = __________ sq.ft.

Qty. Item Discount Standard Total

Custom Cut Carpet $6.46 sq.ft $9.69 sq.ft.Booth Size: Length _______ ft x Width _______ ft = __________ sq.ft.

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Phone: 201-994-1301 Fax: 201-994-1350



Standard & Custom Cut Carpet Order Form

Please contact A Metropolitan Exposition Exhibit Sales Team Member for more

information at [email protected](p) 201-994-1303 (f) 201-994-1350

TURNKEY BOOTH PURCHASE OPTIONS

Panoramic10x10 1D - Purchase only

panoramic 10x10 1E - purchase only

panoramic 10x10 1h - purchase only

The Deadline to purchase and submit your graphic for this Turkey Booth is (3) weeks before the show open. Shipping is NOT included you will need to use your own shipping account to order this item.

- Backwall with Colossus Printed Graphics (118”L x 24”D x 94”H)- (1) Storage Area (38 1/8”L x 24”D x 94”D)- (1) Custom Podium with Colossus Printed Graphic (18’x18’x40’)- (3) LED Arm Lights- Material Handling of Purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor included- Electrical Labor & Power Supply are NOT included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

- Backwall with Colossus Printed Graphics (118”L x 45.5”D x 94”H)- (1) Storage Area (38 1/8”L x 24”D x 94”D)- (2) Custom Podium with Colossus Printed Graphic (18’x18’x40’)- (3) LED Arm Lights- Material Handling of Purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor included- Electrical Labor & Power Supply are NOT included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

- Backwall with Colossus Printed Graphics (118”L x 50”D x 94”H)- (1) Freestanding iPad Hold (54”H x 15.6” W)- (3) LED Arm Lights- Material Handling of purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor included- Electrical Labor & Power Supply are NOT Included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

Advance Price: $11,159.30 Standard Price: $15,065.17



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Panoramic10x20 2E

Panoramic10x20 2H

Panoramic10x20 2D-Backwall with Colossus Printed Graphics (236”L x 45.5” D x 94”H)-(1) Storage Area (38 1/8”L x 24”D x 94” H)-(6) LED Arm Lights-Material Handling of purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor Included- Electrical Labor & Power Supply are NOT Included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

-Backwall with Colossus Printed Graphics (236”L x 45.5” D x 94”H)-(1) Storage Area(38 1/8”L x 24”D x 94” H)-(2) Custom Podium with Colossus Printed Graphic (18”x18”x40”)-(6) LED Arm Lights-Material Handling of purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor included- Electrical Labor & Power Supply are NOT Included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

-Backwall with Colossus Printed Graphics (236”L x 24”D x 94”H)-(2) Freestanding iPad Hold (54’H x 15.6” W)-(6) LED Arm Lights-Material Handling of purchase Unit Only- Booth Package Carpet included- Installation & Dismantle Labor included- Electrical Labor & Power Supply are NOT Included- Booth Package Furniture included- Upgraded Furniture Available in Exhibitor Kit

TURNKEY BOOTHPURCHASE OPTIONS

The Deadline to purchase and submit your graphic for this Turkey Booth is (3) weeks before the show open. Shipping is NOT included you will need to use your own shipping account to order this item.




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10x10 - h10-02

10x10 - h10-03

10x10 - h10-01- Aluminum backwall Extruision-Full Dye Sub Fabric Custom Graphics- (3) Arm Lights- (1) Podium w/ Dye Sub Fabric Custom Graphic- (1) Equino Bar Stool- Installation Labor & Dismantle Labor- Drayage/ Material Handling of Turnkey Booth Rental- Additional Furniture Available in Exhibitor Kit

-Note: Power supply and electrial labor NOT included

-Aluminum backwall Extruision- Full Dye Sub Fabric Custom Graphics- (4) Arm Lights- (3) Wall Mounted Shelves- (1) Counter w/Dye Sub Fabric Custom Graphic- (1) Equino Bar Stool- Installation Labor & Dismantle Labor- Drayage/ Material Handling of Turnkey Booth Rental ONLY- Additional Furniture Available in Exhibitor Kit


- Aluminum backwall Extruision w/small storage area- Full Dye Sub Fabric Custom Graphics- (2) Arm Lights- (1) Escape Stool- (1) High Pedestal Table- Installation Labor & Dismantle Labor- Drayage/ Material Handling of Turnkey Booth Rental ONLY- Additional Furniture Available in Exhibitor Kit


TURNKEY BOOTHRENTAL OPTIONS




The Deadline to rent and submit your graphic for this Turkey Booth is (3) weeks before the show open. Shipping is NOT included you will need to use your own shipping account to order this item.

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10x20 - h20-01- Aluminum backwall Extruision & side returns- Full Dye Sub Fabric Custom Graphics- (5) Arm Lights- (9) Wall Mounted Shelves- (2) Counters Area of the backwall- (4) Equino Bar Stool- Installation Labor & Dismantle Labor- Drayage/Material Handling of Turnkey Booth Rental ONLY- Additional Furniture Available in Exhibitor Kit

- Note: Power Supply and Electrical Labor NOT included

10x20 - h20-02- Aluminum backwall Extrusion & side returns- Full Dye Sub Fabric Custom Graphics- (4) Arm Lights- (6) Wall Mounted Shelves- (2) Counters Area off the backwall- (1) Free Standing Counter w/Fabric Custom Graphic- (3) Equino Bar Stool- Installation Labor & Dismantle Labor- Drayage/Material Handling of Turnkey Booth Rental ONLY- Additional Furniture Available in Exhibitor Kit


10x20 - h20-03- Aluminum backwall Extrusion & side returns- Full Dye Sub Fabric Custom Graphics- (4) Arm Lights- (8) Wall Mounted Shelves- (1) Freestanding Pedestal Table with Fabric Custom Graphic-(1) Free Standing Counter w/Fabric Custom Graphic- (1) Equino Bar Stool- (1) Chandler Loveseat- (1) Quad White/Brushed Center Table - Installation Labor & Dismantle Labor- Drayage/Material Handling of Turnkey Booth Rental ONLY- Additional Furniture Available in Exhibitor Kit


TURNKEY BOOTHRENTAL OPTIONS




The Deadline to rent and submit your graphic for this Turkey Booth is (3) weeks before the show open. Shipping is NOT included you will need to use your own shipping account to order this item.

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Retractable Banner Stands

ValueStand Retractable banner stands provide the ultimate in convenience and style. They are lightweight and set-up in less then a minute. The graphic comes pre-installed so the display is immediately ready to go.

Includes:Durable Nylon Carrying BagCollapsible PoleReusable Snap-Lock ProfileRewind ToolBase Unit **

Art AreaMain Graphic 33.5”w x 79”h

ValueValueStand• Built to fit any Budget• Made from the highest quality components

Replaceable GraphicUnlike most systems, ValueStand is designed to allow the graphic to be changed quickly and easily without tools or additional hardware.

OptionsAvailable in Single Sided/ValueStandor Double Sided/BrandStand 2

** Base Unit Availabe in Silver*Deadline for graphics is (3) weeks before the show open. Any graphics turned in late will incur a 50% rush fee**There will be a 50% rush charge for any ban-ner stand order that is needed in less than 5 days*

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* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic

requirements you have for an additional charge. *We cannot guarantee timely delivery for any banner stand that is ordered in less than 5 days*

Please contact us at 201.994.1303 if you have any questions or need additional information.

Qty. Description Discount Standard TotalSingle Sided VALUESTAND with Silver Base with Graphic* $439.21 $570.98

Art Preparation GuidelinesThese guidelines aid in the efficiency of the production process and help us to produce

the best quality print for you in the timeline you desire.Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format. Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.

● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.

● Do not apply global effects. ● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.

● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted. Define color as persentage of spot color when appropriate to image.

● When sending Photoshop files, include a layered PSD file.

● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.

● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK

● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip to match to.

Banner Stands will be shipped within 5 business days from approval of art work.

There will be 35% rush charge for any banner stand order that is needed in less than 5 days.

SHIPPING & HANDLING NOT INCLUDED IN PRICE

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Phone: 201-994-1301 Fax: 201-994-1350



Banner Stand Order Form



Quick Fab ™

Frame

Printed Case Wrap

Hard Case with Table27.5"w x 16"d x 38"h o.d.

Light PackageTwo 150 Watt Lights

Backlit KitOnly for 4' x 3' Curved

Pop-up PodiumIncludes Frame, Soft Case & Graphic

Quick Fab Curve

Quick Fab Curve Size: 114" Wide x 88" High x 12" DeepQuick Fab Flat Size: 117" Wide x 88" High x 12" Deep

Includes:

Options

Impress customers wIth a hIgh Impact QuIck Fab™ pop-up dIsplay. thIs economIcal and lIghtweIght dIsplay has an Interchangeable FabrIc graphIc that collapses down wIth the Frame and FIts wIthIn a duFFel sIze bag.

● QuIck & easy set-up

● QualIty workmanshIp

● replaceable graphIc

● portable

● there wIll be a 50% rush charge For any QuIck Fab order that Is needed In less than 10 days*

21









* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.

If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have

for an additional charge.

*We cannot guarantee timely delivery for any Quick Fab that is ordered in less than 10 days*

Please contact us at 201.994.1303 if you have any questions or need additional information.

Qty. Description Standard TotalQuick Fab Curve (Includes Frame, Backwall Graphic, Hard Case, 2 Lights) $2,789.99

Quick Fab Curve with Backlit Kit (Includes Frame, Backwall Graphic, Hard Case, 2 Lights) $3,994.36 Quick Fab Flat $2,901.15

Graphic for Hard Case $364.00 Podium with Graphic $558.88

Art Preparation GuidelinesThese guidelines aid in the efficiency of the production process and help us to produce

the best quality print for you in the timeline you desire.Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format. Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.

● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.

● Do not apply global effects. ● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.

● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience printing difficulties and undesired results. Transparent colors are affected when underlying colors need to be adjusted. Define color as persentage of spot color when appropriate to image.

● When sending Photoshop files, include a layered PSD file.

● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.

● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Color Mode = CMYK

● Provide color matching information with your art files. Specify Pantone colors or send color copy, proof, or color chip to match to.

Quick Fab walls will be shipped within 10 business days from approval of art work.

There will be 35% rush charge for any Quick Fab order that is needed in less than 10 days.

SHIPPING & HANDLING NOT INCLUDED IN PRICE

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Phone: 201-994-1301 Fax: 201-994-1350



Quick Fab Order Form



Custom Graphics

Set your booth apart from the

rest. Vivid, full-color graphics

printed directly for your booth

to ensure you are not overlooked.

Customizing your walls will

save you a lot of time. No need

for double face tape or Velcro,

simply send us your Print Ready

Graphic and we will take care

of everything, from installation

to dismantle of your Customized

Graphic Panels.

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EZ Fabric Wall Display System

the Metropolitan Exposition Exhibit and Design Team is proud to introduce our first modular wall system designed for fabric graphics. The EZ Fabric Wall System combines the versatility of modular walls with the benefits of lightweight fabric graphics.

Aluminum Construction

Color Fabric

Easy Set Up Tools IncludedMultiple Designs

24



Custom Hardwall Booths

Is your company considering bringing or using your Own Custom Booth? STOP and Think Again! We highly encourage you to consider using our Rental Custom Hardwall Booth. Why? It’s Hassle Free, NO Shipping Charges , NO Drayage Charges and most importantly, you don’t need to send your staff early to setup your booth. Our Rental Custom Hardwall Booth will be the first one built on the show floor and ready for you so you will have more time to spend with your clients. the Metropolitan exposition exhibit and design team is here to deliver your vision. It’s a fresh new contemporary design that will captivate your prospective buyers.

Rental Custom Hardwall Booths include:

● Installation & Dismantle● Supervision● Custom Graphics● Custom Carpet● Furniture● Lighting (Power NOT Included)● Drayage of all Metropolitan exposition Equipment ONLY

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Custom Pavilion Designs

The Metropolitan Exposition Exhibit and Design Team is endlessly reinventing and searching for new designs to offer you. This year we’re excited to present you with several customized pavilion designs from basic, moderate to upscale design options at varying price points.

Custom Pavilion includes:

● Installation● Dismantle● Supervision● Design Options ● Custom Graphics● Custom Carpet● Lighting (Power NOT Included)● Drayage of all Metropolitan Exposition Equipment Only

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Fabric Frames

This system gives form to function by taking

signage to a whole new dimension. Years of

experience building fabric stretch frames

for clients have led the Fabri Frame signage

revolution. These rigid, yet lightweight

aluminum frames create a heavy duty and long

lasting structure which can be designed and

created in almost any shape and size imaginable.

Our pillow case covers are custom made for

every job and fit each frame to perfection.

Standard and customized shapes are the perfect solution for any project and budget. Select

from a number of standard structures or let our in-house design

engineers create a unique display that fits your needs.

Durability

Made of lightweight durable aluminum

frame and strong stretch fabric material.

Seamless dye laminated poly poplin fabric.

Quick and Easy Assembly

with snap-together connections and lock, it definitely

provides effortless installation.

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DIGITAL INKJET SIGNSRates based on one color copy, white showcard, 10 words or less


Cancellation Policy: All orders are non-refundable once ordered and proccessed.

Qty. Size/Description Discount Price Standard Price Total14” x 22” $58.63 $87.96

22” x 28” $105.53 $158.29

24” x 36” $140.71 $211.07

30” x 40” $175.89 $263.83

Logo Quoted upon request Quoted upon request

Banner Quoted upon request Quoted upon request

Background Color: Copy Color:

Select Lay-out: □ Vertical □ Horizontal

Select Font Style: □ Corporate □ Jazzy

*Deadline for graphics is (3) weeks before the show open. Any graphics turned in late will incur a 50% rush fee*

Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have. Please contact us at 201.994.1303 if you have any questions or need additional information.

Indicate Sign Copy Here (please attach additional sign copy if required)

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Phone: 201-994-1301 Fax: 201-994-1350



Signage & Graphics Order Form

Graphic File Submission Guidelines

We want your graphics to look their best. We are committed to partnering with you in order to provide the most comprehensive and e�ective solutions in the trade show industry. In order to produce your graphics at the highest quality and facilitate the transfer of your files to us for production, we are pleased to provide you with this graphic file submission document. Note - the basic cost of graphic production is typically included in your sales quote. Additional prep work on supplied files may require additional fees. Please contact Metropolitan Exposition for details.

Formats for images and logos Transfer options for images or logosProgram Preferred File (type) Media NoteAdobe Illustrator ai, eps Flash Drive With attached fonts and links

Adobe Photoshop ti�, psd, jpeg (high quality)

Adobe InDesign indd (include links)

E-mail Attachments Limited to maximum size 5MB

Adobe Acrobat PDF (press quality setting)

FTP zip or compression preferred

DropBox File sharing

Avoiding Additional Costs:Files obtained from the internet or artwork created in MS O�ce application (Word, Excel, Power Point, etc.) are often not suitable for high quality output, and typi-cally require additional fees. Artwork should be created to full size - however for larger files i.e. Banner - artwork at 1/4 scale of actual size is acceptable. Scans should be no smaller than 300dpi at 1/4 size. To avoid additional fees associated with these file types, please supply files, at a minimum, two weeks prior to your show.

Vector ArtworkFor the best quality in large format printing, artwork should be created and sup-plied in vector format (.ai or .eps), unless the image is a photo or image file (see bitmap/raster below). Logos and images taken from websites are generally gif’s. Gif files are not acceptable as they are low resolution and will NOT print clearly.

Artwork which is going too be produced in vinyl - i.e: solid company logo’s or text, must be supplied in a vector format (.ai or .eps). Converting bitmap images to vector for vinyl production is a typical issue that may incur additional fees.

Bitmap/Raster ArtworkJPEG/TIFF- We accept these formats but the original artwork must be of su�-cient high resolution- 300dpi - and to size as needed for print - in order to print at the best quality.

PDF- These are print files only and can NOT be altered or versioned to fit di�erent sizes. Artwork must be set up at the correct proportion and at print ready quality. Make sure images are saved at high resolution (300dpi).

Color Set UpIf your artwork utilizes PANTONE MATCHING SYSTEM (PMS), please supply a Pantone color reference. Note that Pantone col-ors are matched to the best possible interpretation for the specific output device and material printed on. If you would like us to match existing graphics, please provide hard copy of the graphics for reference.

If your artwork utilizes CMYK values, the printer will use those.

FontsConvert all fonts into outlines or paths prior to up-loading the files. Also please provide ALL FONTS utilized in your files. This is in case we need to edit copy or if some fonts were not converted to paths or outlines.

gif @ 400% .ai / .eps @ 400%

Vectorstext @ 100%

Low Resolution(72dpi) jpeg 88kb

High Resolution(300dpi) jpeg 3.52 MB

outlined text

C PMS 144 C

PMS 255 C

PMS 383 C

PMS 684 C

M

Y

K

Headquarters115 Moonachie AveMoonachie, NJ 07074201.994.1300 phone201.994.1350 fax

Edison97 Sunfield AvenueEdison, NJ 08837732.346.0800 phone732.346.0811 fax

Toronto33 Lakeside AvenueScarborough, ON MIN 3C2

Las Vegas5220 Cameron StreetLas Vegas, NV 89118702.435.7483 phone702.435.7417 fax

YESTERDAY’S VALUES TOMORROW’S VISION DELIVERED TODAY

printpreview

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TEAMSTER UNION

Teamsters handle freight at the exhibit hall. Teamsters unload trucks or vehicles. Teamsters also handle rigging of machinery, moving services and spotting machinery in booths. A rigging crew consists of three men. This service must be ordered in advance at the exhibitor’s expense.

CARPENTER UNION

Carpenters handle the erection and dismantling of display and exhibit booths. This includes all display work as well as uncrating and re-crating machinery and equipment. Carpenters install and dismantle drapery, table skirting and floor coverings.

ELECTRICAL UNION

Electricians handle all electrical work, which includes supplying power lines to your booth, connecting equipment to outlets and installing signs or banners that are lighted, unless they are permanently a part of the exhibit back wall.

WHAT CAN EXHIBITORS DO WITHOUT UNION PERSONNEL?

Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the following conditions are met:

1. The booth size is 100 square feet (10’ x 10’) or less;2. The set-up can be reasonably accomplished in ½ hour or less;3. No tools are used in the assembly or dismantle;4. Individuals performing the work must be full-time employees of the exhibiting company and carry identification to verify

this fact Exhibitors can unpack and repack their own products in cartons, not crates. Exhibitors may “hand carry” or use nothing larg-er than a two-wheel baggage cart (rubber or plastic wheels only) to move items. Exhibitors may move a “pop-up” display, equal or less than 10’ in length, if capable of being carried by hand, by one full-time employee of the exhibiting company. Exhibitors can do technical work on their own machines, such as balancing, programming, cleaning of machines, etc.

GENERAL INFORMATION

FLAMEPROOFING

All table coverings as well as booth equipment must be a non-flammable material. All decorative materials must be fire-resistant and in accord with the standard established by the New York Fire Department. Affidavits attesting to flameproof compliance with Local Fire Department Regulations must be submitted when requested.

INSURANCE

Metropolitan Exposition Services, Inc. and/or the Association (Exhibit Manager) and/or the Exhibit Convention Site will not be responsible in any way for the safety of any exhibit or materials against fire, water, theft, accident or any cause nor for the loss or damage to goods consigned to its care. However, every effort will be made to protect exhibitor’s property. You are advised to consult your insurance broker for proper coverage on any of your display materials from the time it leaves your company’s premises until it returns.

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Phone: 201-994-1301 Fax: 201-994-1350



Washington Convention Center Union Jurisdictions





* Start time guaranteed only when labor is requested for the start of the working day.* Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per worker.

Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor. Supervisor Name:________________________________________Phone #:_____________________

Exhibitor Supervised Labor – Supervisor must check-in at Metropolitan Service Desk to pick-up labor. Supervisor Name:________________________________________Phone #:_____________________

Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form. Installation of your exhibit will be completed at our discretion prior to show opening. The charge for this service is 30% of the total installation labor bill, or a minimum of $63.00.

Emergency Contact:______________________________________Phone #: _____________________

Metropolitan Exposition Supervised Labor – Key Information Form must be completed and returned with this order form. Dismantle of your exhibit will be completed at our discretion. The charge for this service is 30% of the total dismantle labor bill, or a minimum of $63.00.

Emergency Contact:______________________________________Phone #: _____________________

INSTALLATION LABOR

DISMANTLE LABOR

______ ______ ______ x ______ = ______ @ ______ $ _______________ ______ ______ x ______ = ______ @ ______ $ _______________ ______ ______ x ______ = ______ @ ______ $ _________

Date Start Time No. of People Approx.Hrs Per Person Total Hrs Hourly Rate Estimated Total Cost

Metropolitan Supervision (30% / $63.00 minimum) = $ _____________

Total Dismantle = $ _____________

______ ______ ______ x ______ = ______ @ ______ $ _______________ ______ ______ x ______ = ______ @ ______ $ _______________ ______ ______ x ______ = ______ @ ______ $ _________

Date Start Time No. of People Approx.Hrs Per Person Total Hrs Hourly Rate Estimated Total Cost

Metropolitan Supervision (30% / $63.00 minimum) = $ _____________

Total Installation = $ _____________

DISPLAY LABOR (One Hour Minimum per Worker)

Rates: per person/per hour

Carpenter Labor Discount Price Showsite Price

Straight Time 8:00 a.m. to 4:30 p.m. Monday through Friday $131.11 $170.45

Overtime 4:30 p.m. to 8:00 a.m. Monday through Friday; all day Saturday $196.68 $255.68

Double Time Sundays and Holidays $262.23 $340.90

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Phone: 201-994-1301 Fax: 201-994-1350



Labor Order Form




OUTBOUND SHIPPING & SET-UP INFORMATION

EMERGENCY CONTACT INFORMATION

Please complete and return form if your display installation and/or dismantle is to be supervised by Metropolitan Exposition Services, Inc.

Ship To: Address: City/State/Zip: Attention: Phone:

Method of Shipment (list name & phone number) □ Common Carrier ______________________________________________________ □ Van Line ______________________________________________________ □ Air Freight ______________________________________________________ □ Next Day □ 2nd Day □ Deferred (3 to 5 days)Freight Charges: □ Prepaid □ Collect Bill To: Address: City/State/Zip:

INBOUND SHIPPING & SET-UP INFORMATION

Freight Carrier: Date Shipped: Number of Pieces: Total Weight: Tracking Number: Freight shipped to: □ Warehouse □ Showsite Comments: Set-up Plan/Photo: □ Attached □ With Exhibit □ In Crate # Electrical Drawing: □ Attached □ With Exhibit □ Under CarpetCarpet: □ With Exhibit □ Rental □ PaddingEquipment/tools/hardware required: Comments:

Remember to order in advance: Furnishings & Carpeting Cleaning Electrical & Telephone

Name: Phone:

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Phone: 201-994-1301 Fax: 201-994-1350



Key Information Page

OFFICIAL SERVICE CONTRACTORSShow Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment. Official Service Contractors are appointed to: • Ensure the orderly and efficient installation and removal of the overall exposition, • Assure the distribution of labor to all Exhibitors according to need, • Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself, • See that the proper type and limits of insurance are in force, and • Avoid any conflict with local union and/or exhibit hall regulations and requirements. The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are: • Supervision may be provided by the Exhibitor • The Exhibitor may appoint an exhibit installation contractor or display builder.

EXHIBITOR APPOINTED CONTRACTORSExhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and dismantling contractor comply with the following requirements:

1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm.2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least ten (10) days before the show opening.3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor, Metropolitan Exposition Services, Inc.4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following limits: a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence. b. $2,000,000 with respect to injuries to more than one person in any occurrence c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage. d. Metropolitan Exposition Services, Inc. must be named as additional insured. Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit.6. The Exhibitor Appointed Contractor: a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations. b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance. c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etcetera. d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management. e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor may not solicit business on the exhibit floor. f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space. g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc.7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show.

OFFICIAL SERVICE CONTRACTORSShow Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment. Official Service Contractors are appointed to:

• Ensure the orderly and efficient installation and removal of the overall exposition,• Assure the distribution of labor to all Exhibitors according to need,• Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself,• See that the proper type and limits of insurance are in force, and• Avoid any conflict with local union and/or exhibit hall regulations and requirements.

The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:• Supervision may be provided by the Exhibitor• The Exhibitor may appoint an exhibit installation contractor or display builder.

EXHIBITOR APPOINTED CONTRACTORS

Exhibitors may employ the service of independent contractors to insall and dismantle their display, providing the Exhibitor and the installation and dismantling contractor comply with the following requirements:1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm. 2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposistion Services, Inc at least ten (10) days before the show opening.3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor, Metropolitan Exposition Services, Inc.4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space. 5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following limits: a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence. b. $2,000,000 with respect to injuries to more than one person in any occurrence. c. Worker’s Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage. d. Metropolitan Exposition Services, Inc. must be named as additional insured.*Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit.6. The Exhibitor Appointed Contractor: a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations. b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance. c. Will share with Metropolitan Exposition Services, Inc all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etcetera. d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the nsame of all on-site employees who will be working on the exposition floor and see that they have and wear at all times necessary indentification badges as determined by Show Management. e. Shall be prepared to show evidence that is has a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor may not solicit business on the exhibit floor. f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space. g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc.7. All information must be received in the Metropolitan Expositition Services, Inc. office no later than ten (10) days prior to the show.

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Phone: 201-994-1301 Fax: 201-994-1350



Official Contractor Information



If your company is utilizing services from a company other than your own or Metropolitan Exposition Services, Inc., the official service contractor designated by Show Management, this form must be completed and returned byMarch 1, 2013.

If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc. Exhibiting Company __________________________________________ Booth__________________

Address ____________________________________________________________________________

City, State, ZIP ______________________________________________________________________

Authorized by __________________________________________Title_________________________

Phone_________________________________ Fax ________________________________________

It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of the event.

By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands, suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the exhibitor appointed contractor(s).

Signature ________________________________________ Date___________________________

The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than byMarch 1, 2013.

Type of work to be performed___________________________________________________________

Exhibitor Appointed Contractor/Display House_____________________________________________

Address ____________________________________________________________________________ City, State, Zip ______________________________________________________________________

Phone__________________________________ Fax _______________________________________

On-Site Contact _____________________________________________________________________

If your company is utilizing services from a company other than your own or Metropolitan Exposition Services, Inc., the official service contractor designated by Show Management, this form must be completed and returned by February 5, 2016.

If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc. Exhibiting Company __________________________________________ Booth__________________

Address ____________________________________________________________________________

City, State, ZIP ______________________________________________________________________

Authorized by __________________________________________Title_________________________

Phone_________________________________ Fax ________________________________________

It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of the event.

By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands, suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the exhibitor appointed contractor(s).

Signature ________________________________________ Date___________________________

The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than by February 5, 2016.

Type of work to be performed___________________________________________________________

Exhibitor Appointed Contractor/Display House_____________________________________________

Address ____________________________________________________________________________ City, State, Zip ______________________________________________________________________

Phone__________________________________ Fax _______________________________________

On-Site Contact _____________________________________________________________________

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Phone: 201-994-1301 Fax: 201-994-1350



Exhibitor Appointed Contractor Notification

Please complete and return theHanging Signs / Banners Order Form by

January 30, 2016By sending us this information in advance, you will help us assure your sign is properly assembled and installed.

SHIPPING INSTRUCTIONSAll “Okay to Proceed” hanging signs should be received in advance at the Metropolitan warehouse by February 5, 2016

Please ship all hanging signs in a separate container with the special sign label provided below. Mark bill of lading “hanging sign”. Prepay all shipments. Collect shipments will be refused. See Material Handling Guidelines and Shipping Information.

RUSH - HANGING SIGN

ADVANCE SHIPPING

TO:Travel & Adventure Show DC

FROM:

c/o Metropolitan Exposition Services, Inc.UPS Freight2400 Beaver Rd.Landover, MD 20785

Shipment should arrive between: January 15, 2016 - February 12, 2016

Carrier ____________________________________

Number ________ of ________ Pieces

______________________________________________Exhibiting Company______________________________________________Booth Number

HANGING SIGNSMetropolitan is responsible for supervision, assembly, installation and removal of all hanging signs.

Remember:1. All signs must be designed to comply with

Show Management rules and regulations and facility limitations.

2. Make sure all signs, with the exception of cloth banners and signs under 100 lbs., have structurally engineered rigging points as well as blueprints displaying a current structural engineers stamp.

3. If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Service Order Form.

4. Include engineer-stamped assembly and hanging instructions with the order.

5. Include exhibitor contact information with order.

6. If extra materials are needed to assemble or hang sign, fees will be applied for these materials.

TRUSS & HOISTSMetropolitan is responsible for supervision, assembly, installation and removal of all truss.

Remember:1. All trusses must be designed to comply with

Show Management rules and regulations and facility limitations.

2. All trusses must be from a recognized manufacturer. Manufacturer load specifications for your truss must be at show site prior to rigging.

3. Climbing on truss is strictly prohibited.4. All lamps and fixtures to be attached to truss

must be in good working order and in compliance with the National Electric Code. Place your order for electrical services and electrical labor on the Electrical Services Order Form.

5. All hoists must be from a recognized manufacturer and must be in good working order.

6. Hoist maintenance records should be available for inspection by Metropolitan Exposition.

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Phone: 201-994-1301 Fax: 201-994-1350



Hanging Signs / Banner Shipping Info





INSTALLATION LABOR

Description Date Start Time

# of EquipmentPersons

Approx Hrs Per Person

Total Hours

Hourly Rate

EstimateTotal

DISMANTLE LABOR - Allow sufficent Time for empty containers to be returned to your booth




Total Hours

Hourly Rate

EstimateTotal

Install Labor $___________ + Dismantle Labor $__________+ Tax @ 5.75% __________ = TOTAL $ __________

Lift Crew Extra Labor Straight Time 8:00am to 4:30 pm, Monday - Friday $376.23 $131.11

Overtime All other times and Saturday $564.32 $196.68 Double Time Sundays & Holidays $752.43 $262.23

Crew consists of one (1) Lift and two (2) LaborersOne hour minimums apply for crews and extra Laborers; thereafter, charges are assessed at ½ hour increments.Start time guaranteed only when labor is requested for the start of the working day at 8:00am.Supervisor must check in at Metropolitan Exposition Service Desk to pick-up labor.Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order.Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker.Invoice will be calculated according to actual hours worked.

SIGN DESCRIPTION, SIZE & WEIGHT PLACEMENT DIAGRAM - Use diagram below to represent your booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and relation to the support beams may require your sign to be moved from your specified location.

Back Side

Front Side

• For signs other than banners, include blue print or drawingwith detailed information so hanging anchor points can be determined.

Type: □ Cloth Banner □ Metal or Wood

Shape: □ Square □ Triangle □ Rectangle

Size: Height Length

Weight: lbs.

Number of Feet form Floor to Top of Sign Feet (Must be in compliance with Show Rulesand Regulations)

Does your sign require: □ Electricity

□ Assembly (Must provide set-up instructions)

• All hanging signs that require electricity must be hung by the electrical union at the facility.• All ceiling rigging must conform to show management rules and regulations and the facility limitations.• All overhead hanging must be assembled, installed, removed and disassembled by Metropolitan. Exhibitors, display company and/or I&D representatives may supervise, but will not be allowed to assemble/disassemble or install remove sign.• Hanging anchor points must be pre-fabricated and ready for use.• If any hang point supports over 250 lbs., notify Metropolitan immediately for special authorization.

Booth #Feet in from back aisle


Left Side


Right Side


*** NON-ELECTRICAL SIGNS & BANNERS ONLY***

36


Phone: 201-994-1301 Fax: 201-994-1350



Hanging Signs / Banners Order Form





An accessible storage area will be available at the facility, whenever possible, for the exhibitor’s literature and giveaway items. Metropolitan workers will be available to access storage items during show hours, one hour prior to show opening and ½ hour after show closing each day. Due to fire regulations and for security purposes, NO large deliveries can be made during show hours. Only items that can be hand-carried from the storage area to the booth will be delivered during show hours. All materials in storage on the last day of the show will be returned to designated booths at the close of the show. Show Management reserves the right to stop deliveries at any time during show hours, so please schedule deliveries prior to the show opening each day.

ACCESSIBLE STORAGEStorage space may be limited. Storage is charged based on piece count (per pallet/per skid). Loose boxes must be placed on a skid to be considered a piece.For example: One pallet/skid = one piece

STORAGE RATE: $48.47 /per piece

LABOR & EQUIPMENT RATESTo have items placed in or removed from accessible storage, please notify Metropolitan at the Service Desk and pick up accessible storage labels.

Note: We understand your total is an estimate, invoicing will be done from actual hours at show site.

All goods stored with Metropolitan Exposition are stored at your own risk. Accessible storage is intended strictly for giveaway items. Valuables should not be placed in storage. We shall not be liable for any injury, damage, loss, theft or destruction, including but not limited to act, breach of contract, breach of warranty, water, condensation, fires, floods, Acts of God, or any act beyond our sole control. We are not liable for any direct, consequential or incidental damages nor for loss which may be incurred. We are not liable for or chargeable with any loss of sales, income, resale, commissions or brokerage, for any freight or drayage.

Forklift (5,000 lbs.) & Operator Rate(1/2hr. Min per delivery)

Straight Time Overtime Double Time$346.87 $553.81 $731.65

Per Cartload Rate

Straight Time Overtime Double Time$116.35 $155.13 $186.16

CALCULATE ORDER1. No. of Piece(s) X $48.47 = $2. No. of Cartloads X Rate = $3. Forklift & Operator X No. of hours each X Rate = $4. Total = $

Straight Time 8:00am to 4:30pm, Monday through FridayOvertime All other times and SaturdayDouble Time Sunday & Holidays

Please complete the following:1. Dates storage is needed:2. Storage required for: Piece(s)

37


Phone: 201-994-1301 Fax: 201-994-1350



Accessible Storage Order Form








Total Hours

Hourly Rate

EstimateTotal

Sub-Total

Total




Total Hours

Hourly Rate

EstimateTotal

Sub-Total

Total

INSTALLATION LABOR

IN-BOOTH FORKLIFT & LABOR

DISMANTLE LABORWhen scheduling dismantle labor, allow sufficient time for empty containers to be returned to your booth

One hour minimums apply for crews and extra assistants; thereafter, charges are assessed at ½ hour increments.Start time guaranteed only when labor is requested for the start of the working day at 8:00am.Supervisor must check in at the Metropolitan Exposition Service Desk to pick-up labor.Upon completion, the Supervisor must return crew to Metropolitan Service desk and approve the work order.Labor must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per crew and / or worker.Invoice will be calculated according to actual hours worked.

To determine if you need in-booth forklift and labor, please read this form carefully.

• In-booth forklift and labor may be required to assemble displays or when uncrating, positioning, and re-skidding equipment or machinery. • A forklift is required for moving equipment and materials weighing 200 pounds or more. • If you require a forklift, a crew will be assigned consisting of a forklift with an operator and assistant.

DISCOUNT PRICE SHOWSITE PRICE

Forklift & Crew Extra Assistant Forklift & Crew Extra Assistant

Straight Time 8:00am to 4:30 pm, Monday - Friday $451.52 $119.62 $609.56 $161.47

Overtime All other times & Saturday $581.51 $159.52 $785.03 $215.36

Double Time Sunday & Holidays $1,019.61 $199.46 $1,376.46 $269.28

Install Labor $___________ + Dismantle Labor $__________ = TOTAL $ __________

38


Phone: 201-994-1301 Fax: 201-994-1350



In-Booth Forklift Order Form

ATTENTIONWashington DC Travel & Adventure Show Exhibitors

Metropolitan Exposition Services, Inc. is the designated provider for material handling.

Please note that exhibitor move-in is on:

March 8, 2013 (9:00am-4:30pm)

To ship your exhibition materials to the Metropolitan Exposition Warehouse, consign your shipment(s) as follows:

Washington DC Travel & Adventure Show[Exhibiting Company Name]

[Booth Number]c/o Metropolitan Exposition Services, Inc.

UPS Freight2400 Beaver Rd.

Landover, MD 20785

Materials should arrive between February 1, 2013 - March 1, 2013 Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of March 1, 2013 will incur an additional 30% “late delivery” surcharge.

Should you have any questions, please do not hesitate to contact our Exhibitor Services Department as follows:

Phone: 201.994.1301 Fax: 201.994.1350 E-Mail: [email protected] Web Site: www.metro-expo.com

ATTENTIONTravel & Adventure Show DC Exhibitors

Metropolitan Exposition Services, Inc. is the designated provider for material handling.

Please note that exhibitor move-in is on:

February 19, 2016 (9:00am - 5:00pm)

To ship your exhibition materials to the Metropolitan Exposition Warehouse, consign your shipment(s) as follows:

Travel & Adventure Show DC[Exhibiting Company Name]

[Booth Number]c/o Metropolitan Exposition Services

UPS Freight2400 Beaver Rd

Landover, MD 20785

Materials should arrive between January 15, 2016 - February 12, 2016 Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of February 12, 2016 will incur an additional 30% “late delivery” surcharge.

Should you have any questions, please do not hesitate to contact our Exhibitor Services Department as follows:

39


Phone: 201-994-1301 Fax: 201-994-1350



Shipping Bulletin

Please take a few minutes and review the following information pertaining to shipping and material handling.

Shipping ChargesPlease prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect shipments.

Material Handling Rates and ChargesLabor and equipment required for unloading and loading are included with Metropolitan Exposition Services material handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments, UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment Authorization Form with your order. Special HandlingA surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge.

ConsignmentAll shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing freight.

Inbound Bill of Lading / Delivery SlipAll shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise. Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative. Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments. Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or a mutual decision will be made as to the weight and will be binding to both parties.

Service Within BoothAll deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges.

Empty Containers/LabelsWhen finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container marked empty. It will not be possible to access empty containers during the show as they will be stored off-site.

40


Phone: 201-994-1301 Fax: 201-994-1350



Shipping/Material Handling Guidelines (1 of 2)

Outbound ShipmentsAt the close of the show, it is the exhibitors’ responsibility to:

• Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc.

• Arrange with carrier of your choice to pick-up your freight from show site by the designated time

• Re-pack and label each container being shipped (old shipping labels should be removed)

• Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc.

A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations,

Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc.

does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT

and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no

responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our

warehouse at $55.00 per 100 pounds/CWT.

LIMITS OF LIABILITY

We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages.

1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or

concealed damages.

2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from

the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be

checked at the time of actual pickup from the booth and discrepancies will be corrected.

3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work

stoppages of any kind or to causes beyond our control.

4. Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or

damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/

article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is

less.

5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or

revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials

which may make it impossible or impractical to exhibit it.

6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor

(and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the

terms and conditions set forth.

41


Phone: 201-994-1301 Fax: 201-994-1350



Shipping/Material Handling Guidelines (2 of 2)

As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments must be prepaid. Collect shipments will be refused. Advance Shipping to Metropolitan Exposition Warehouse Only material that is skidded or in shipping containers that can be unloaded without additional handling required will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse.

The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound carrier.

Make out the bill of lading and consign as follows:

Direct Shipping to Walter E.Washington Convention Center

This service includes: unloading freight and delivering materials to your booth; removing, storing and returning empty containers; reloading freight onto outbound carrier.

Make out the bill of lading and consign as follows:

Advance shipments can arrive beginning on:January 15, 2016

Advance shipment deadline (to avoid surcharges)

February 12, 2016

Warehouse receiving hours are 8:00am - 4:00pm

Travel & Adventure Show DC [Exhibiting Company Name] [Booth Number]

c/o Metropolitan Exposition Services, Inc.UPS Freight2400 Beaver Rd.Landover, MD 20785

Travel & Adventure Show [Exhibiting Company Name] [Booth Number] c/o Metropolitan Exposition Services, Inc. Washington Convention Center 801 Mount Vernon Place NW Washington, DC 20001

Shipments can arrive to show site:February 19, 2016 (9:00am-5:30 pm)

Do not ship any materials to Walter E. Washington Convention Center before this time

frame. Walter E. Washington Convention Center will not

accept any shipments.

Direct Shipping to Walter E. Washington Convention Center

42


Phone: 201-994-1301 Fax: 201-994-1350



Shipping Information



Special Freight Services – EXHIBITOR OWNED POV'S ONLY! Anything larger than a van will be turned away for this service.

Metropolitan Exposition Services, Inc. will make available for hire, one (1) laborer with one (1) pushcart to help assist you from your vehicle to your booth, or from your booth to your vehicle. Unicomm will provide one (1) cartload at no charge. Any additional cart loads will be charged $102.10 per cart load.

The union representative and Metropolitan Exposition Supervisor will determine how many trips will be SAFE for delivering your goods. Please reference the Union Rules and Regulations if you are uncertain what can or cannot be done. Overstacking carts or carts with too much weight is unsafe on the show floor!

A cartload is roughly eight (8) pieces or less (weighing less than 250 lbs total). The cart is not autho-rized to enter or go to any parking structure. There must be two (2) people with the vehicle. One person goes with your product to the booth space and the other to remove the vehicle from the unloading area.

Only exhibitor owned passenger vehicles, no larger than a van or SUV, will be allowed to be unloaded through the cartload service. No personal trucks (1 ton or over), no rental trucks, trailers, taxis or bobtails will be unloaded through cartload service. Freight that is too large or heavy must be handled by Metropolitan at the published material handling rates.

POV Not a POV

1st CARTLOAD TRIP - NO CHARGE, ANY ADDITIONAL WILL BE $102.10 PER CART-LOAD.

Cartload Inbound ___________ + Cartload Outbound____________ = TOTAL _____________

Payment Authorization Form must accompany order. Services will not be provided until full payment is received.

43


Phone: 201-994-1301 Fax: 201-994-1350



POV & Cartload Order Form




CALCULATE ESTIMATED MATERIAL HANDLING CHARGES

Our shipment will be delivered to: □ Metropolitan Warehouse □ Walter E. Washington Convention CenterWe are shipping ______ lbs. @ $______ per 100 lbs.. Estimate = $___________ Late Arrival Surcharge add 30% = $___________ Total Due = $___________

We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.

SMALL PACKAGE – (Items that DO NOT ship out)Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL shipments can be considered as small packages.

Warehouse Show SiteFirst Carton $76.53 $61.63 Each Additional Carton $20.15 $12.72

ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.

DIRECT SHIPMENTS TO WALTER E. WASHINGTON CONVENTION CENTER*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.*** Trucks signing-in at after 2:00pm will be charged OT rate.

CRATED / SKIDDED SPECIAL HANDLING

Per 100 lbs Minimum Per 100 lbs Minimum

ST/OT $163.86 $327.72 $180.25 $360.51 OT/OT $218.48 $436.96 $294.95 $589.90

CRATED / SKIDDED UNCRATED SPECIAL HANDLING

Per 100 lbs Minimum Per 100 lbs Minimum Per 100 lbs Minimum

ST/OT $163.86 $327.72 $180.25 $360.51 $198.28 $396.56 OT/OT $218.48 $436.96 $371.42 $742.84 $294.95 $589.90

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Phone: 201-994-1301 Fax: 201-994-1350



Material Handling Order Form

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CRATED/SKIDDED Material that is skidded or is in any type of shipping container that can be unloaded at the dock

with no additional handling required

UNCRATED Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting

bars or hooks

SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling, such as these

types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or

stacked shipments. Federal Express, DHL and UPS shipments are included in this category.

Straight Time Monday through Friday, 8:00am to 4:30pm Overtime Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays ST/ST Freight handled on straight time into and out of the show ST/OT Freight handled one way on straight time and one way on overtime, either into or out of the show OT/OT Freight handled on overtime into and out of the show

ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.

DIRECT SHIPMENTS TO WALTER E. WASHINGTON CONVENTION CENTER*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.*** Trucks signing-in at after 2:00pm will be charged OT rate.

CRATED / SKIDDED SPECIAL HANDLING

Per 100 lbs Minimum Per 100 lbs Minimum

ST/OT $125.49 $250.97 $169.42 $338.83 OT/OT $167.32 $334.64 $225.88 $451.76

CRATED / SKIDDED UNCRATED SPECIAL HANDLING

Per 100 lbs Minimum Per 100 lbs Minimum Per 100 lbs Minimum

ST/OT $110.09 $230.90 $173.17 $346.34 $155.84 $311.68 OT/OT $146.78 $293.56 $249.53 $499.06 $198.15 $396.30

Literature instructions: 1. Literature must be labeled separately and cannot be mixed together with any display materials. 2. If you have both display and literature, your carrier MUST have 2 separate bills of lading when signing in your freight with certified weights. 3. If there is ANY left over literature to be shipped outbound, your rates will be switched to the display material handling rates for the FULL shipment. No excuses!EX: Company ABC ships in 1000 lbs display and 1000lbs literature, therefore being billed 10cwt display, 10cwt literature. If you ship out more than your 1000lbs of display (left over literature), your invoice will be switched to 20cwt of display material handling. There will be no re-weighs on the outbound!!!!

CALCULATE ESTIMATED MATERIAL HANDLING CHARGES

Our shipment will be delivered to: □ Metropolitan Warehouse □Walter E. Washington Convention CenterWe are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________ Late Arrival Surcharge add 30% = $___________ Total Due = $___________

We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.

46


Phone: 201-994-1301 Fax: 201-994-1350



Literature Only Material Handling Order Form

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Vehicles on DisplayAll vehicles entering the exhibit floor for booth display purposes will be “Spotted” by Metropolitan. A Spotting Fee of $134.01 (roundtrip fee) will be charged. All vehicles on display must take the following safety precautions:

● Batteries must be disconnected and taped ● Fuel tanks must have no more than one quarter of a tank of gas. ● Fuel tanks must be locked with a locking cover to prevent the escape of vapors ● Vehicles may not be moved during show hours

Qty of Vehicles Rate Total $X $134.01 =

Total Estimated Changes $

Payment Enclosed $

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Phone: 201-994-1301 Fax: 201-994-1350



Vehicle Spotting Order Form

Contact Information

Page 1/2

Contact Name Company Name

Phone Email Address

Additional Services

□ Lift Gate

□ Residential

□ Inside Pickup

Declared Value $ _______________ (Declared Value can not exceed $10,000)

Pickup Location

Company Name

Street Address City State/Country

Zip/Postal Code Phone Number

Shipment Destination

Company Name

Show Name / Booth Number

Street Address City State

Zip/Postal Code

Type of Service

□ Truckload □ Deferred □ 2nd Day Air

□ Overnight Air □ Economy / Standard Ground □ 3rd Day Air

PO#Internal Use Only

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Phone: 201-994-1301 Fax: 201-994-1350


Phone: 201-355-4109 Fax: 201-355-4145



Metropolitan Exposition Transportation Inbound Form

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Phone: 201-994-1301 Fax: 201-994-1350


Phone: 201-355-4109 Fax: 201-355-4145



For an online Quick Quote, go to www.metro-transportation.com

When you’ve completed this form, fax it to 201-994-1350.

If you have any Questions or Concerns, call us at 201-355-4109.

***** Thank You for Choosing Metropolitan Exposition Transportation! *****

Shipment Information

Requested Pickup Date Time of pickup (4 hour window:)

Requested Delivery Date

Number of Pieces Length Width Height Weight

Total Weight

Hazardous Materials?

□ YES □ NO

Additional Information or Instructions

PO#Internal Use Only

Page 2/2

Metropolitan Exposition Transportation Inbound Form

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Phone: 201-994-1301 Fax: 201-994-1350


Phone: 201-355-4109 Fax: 201-355-4145



OUTBOUND SHIPMENT DETAILS

Company / Business Name

Street Address

Show Name (if applicable) City State

Contact Name & Number Zip/Postal Code

Next Day

2nd Day Economy / Deferred (4 - 7 Business Days)

3rd Day

Additional Information or Instructions

Piece Count Estimate _________________ Total Weight Estimate __________________

Company Name __________________________ Booth Number _________________

Metropolitan Exposition Transportation Outbound Form

YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE

The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met: ● The Payment Authorization Form is signed; or ● An order for labor, services and/or rental equipment is placed by exhibitor with Metropolitan Exposition Services, Inc.; or ● Work is performed on behalf of exhibitor by labor secured through Metropolitan Exposition Services, Inc.DEFINITIONS For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).PAYMENT TERMS Full payment, including applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Metropolitan except where specifically identified as a sale. All rentals include delivery, installation, and removal from Exhibitor’s booth. In case of cancellation of any orders or services by Exhibitor, a one-hour “per person, per hour” charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time. If services have already been provided at the time of cancellation, a 50% restocking fee will be applied to all Metropolitan rental items with the exception of Custom-Cut carpet and any other custom-order items, which will remain at 100% of the original charge. If the show or event is canceled because of reasons beyond Metropolitan’s control, Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation. Metropolitan will not issue refunds to Exhibitor of any payments made before the date of cancellation. It is exhibitor’s responsibility to advise the Metropolitan Service Desk Representative of any problems with any orders, and to check the Exhibitor’s invoice for accuracy prior to the close of the show or event. If Exhibitor is exempt from payment of sales tax, Metropolitan requires an exemption certificate for the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International exhibitors, Metropolitan requires 100% prepayment of advance orders, and nay order or services placed at show site must be pad at the show. For all others, should there be any pre-approved unpaid balance after the close of the show, terms will be net, due and payable in Moonachie, New Jersey upon receipt of invoice. Effective thirty (30) days after invoice date, any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an Annual Percentage Rate of 18%, and future orders will be on a pre-paid basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, any excess finance charge received by Metropolitan shall be either applied to reduce the principal unpaid balance or refunded to the payer. These payment terms and conditions shall be governed by and construed in accordance with the Laws of the State of New Jersey. In the event of any dispute between the Exhibitor and Metropolitan relative to any loss, damager, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, due to Metropolitan for its services, as an offset against the amount of any alleged loss or damager. Any claim against Metropolitan shall be considered a separate transaction, and shall be resolved on its own merits. Metropolitan reserves the right to charge Exhibitor for the difference between the Exhibitors estimate of charges and the actual charges incurred by the Exhibitor, or for any charges that Metropolitan may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor’s credit card company for any reason, Metropolitan hereby provides notice that it reserves the right, and Exhibitor authorizes Metropolitan, to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor’s account.LABOR UNDER THE SUPERVISION OF METROPOLITAN – RESPONSIBILITIES: Metropolitan shall be responsible for the performance of labor provided under this option. Metropolitan does not assume responsibility for any acts of, or loss to, persons, parties an/or other contracting firms not under Metropolitan’s direct supervision and control. In no event shall Metropolitan be liable for loss or damage caused by delay in labor beginning work when Exhibitor requests labor to begin later than the start of the working day. Metropolitan shall not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond Metropolitan’s reasonable control.INDEMNIFICATION: Metropolitan agrees to indemnify, hold harmless, and defend Exhibitor from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily injury, including any injury to Metropolitan’s employees, or property damage arising out of work performed by labor provided by and supervised by Metropolitan except when Exhibitor exercises direction and/or control over the work being performed.LABOR UNDER THE SUPERVISION OF EXHIBITOR – RESPONSIBILITIES: Exhibitor shall be responsible for the performance of labor provided under this option. It is the responsibility of exhibitor to supervise labor secured through Metropolitan in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is in compliance with Metropolitan’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules an/or regulations, including but not limited to show or facility management rules and regulations. It is the responsibility of Exhibitor to check in with the Metropolitan Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed.INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless, and defend Metropolitan from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorney’s fees and investigation costs) for bodily injury, including any injury to Metropolitan employees, and/or property damage arising out of work performed by labor provided by Metropolitan but supervised by Exhibitor. Further, the Exhibitor’s indemnification of Metropolitan includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations and/or Rules” as published and/or set forth by facility or show management, and/or directing labor provided by Metropolitan to work in a manner that violates any of the above rules, regulations, and/or ordinances.

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Phone: 201-994-1301 Fax: 201-994-1350



Terms & Conditions - Payment & Labor

YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE

The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met:

• The Material Handling Agreement is signed; or • Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition Services, Inc. is the Official Show Contractor; or • An order for labor and/or rental equipment is placed by exhibitor with Metropolitan

1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further, Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary.

2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means.

3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage.

4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly recommends the securing of security services from facility or show management.

5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup

6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show. Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or disappearance of exhibitor’s materials that arises out of improperly loaded materials.

7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility, Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation.

8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s reasonable control, nor for ordinary wear and tear in the handling of materials.

9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement received.

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Phone: 201-994-1301 Fax: 201-994-1350



Terms & Conditions - Material Handling (1 of 2)

10. CLAIM(S) FOR LOSS - Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site, and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than one (1) year after the date of loss or damage occurred.

a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage, or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be resolved on their own merits.b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is less.c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special, collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses.

11. DECLARED VALUE - Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage.

12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof.

13. INDEMNIFICATION - Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising out of contributed to by any of the following:

• Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’semployees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC);

• Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees,agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which thisCotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Metropolitan’s equipment.

• Exhibitor’s violation of Federal, State, County of Local ordinances;• Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management.

14. WAIVER & RELEASE - Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract.

15. SEVERABILITY - If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.

10. CLAIM(S) FOR LOSS – Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site, and in any case not later than thirty (30) days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s warehouse). All claims reported after thirty (30) days will be rejected. In no event shall a suit or action be brought against Metropolitan more than one (1) year after the date of loss or damage occurred.

a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage, or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be resolved on their own merits.b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is less.c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special, collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses.

11. DECLARED VALUE – Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage.

12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof.

13. INDEMNIFICATION – Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising out of contributed to by any of the following:

• Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’semployees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC);

• Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees,agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which thisCotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Metropolitan’s equipment.

• Exhibitor’s violation of Federal, State, County of Local ordinances;• Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management.

14. WAIVER & RELEASE – Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract.

15. SEVERABILITY – If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.

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Phone: 201-994-1301 Fax: 201-994-1350



Terms & Conditions - Material Handling (2 of 2)

Call Toll Free: (855) 487-2811 Fax: 320-341-2270 www.TurningPointAV.com

Exhibitor Order Form

To place an order for audio visual equipment for your exhibit booth at the 2016 Travel and Adventure Show, please fill out this form and return it via fax to 320-341-2270 or email to [email protected].

Customer Service Inquires: Call: 855-487-2811 or Email: [email protected]

Pricing: Prices are based on an event rental period. All exhibitor orders are subject to a $50.00 basic setup fee. Billing: Upon return of this form, you will be invoiced via email with total amount due and payment instructions.

Preferred Method of Payment: (all credit card payments will be billed and received through PayPal)

Billing Info

First and Last Name:

Organization Name:

Billing Address:

Phone Number:

Email Address:

Onsite Contact Name:

Set Up Date and Time:

Onsite Contact Cell Phone Number:

Strike Date and Time:

Booth Number: Any Other Info:

Equipment Qty Equipment Qty

Monitor (HDMI input) w/tripod pole stand: $950 per item per event

32 (HDMI input) w/ tripod pole stand: $450 per item per event

3,000 Lumen LCD Projector Package (Includes LCD

per event

Laptop Computer: $500.00 per item per event

All exhibit hall AV setups will be charged a $50 basic setup fee. If you require more extensive setup support, please indicate

this need below in the section. Technical support is billed at a $60/hr. rate. All power needs should be directed to your exhibit contractor. Turning Point AV does not provide power.

Please list any other items you may require and Turning Point AV will contact you with pricing:

56

Call Toll Free: (855) 487-2811 Fax: 320-341-2270 www.TurningPointAV.com

Exhibitor Rental Terms and Conditions

Turning Point AV agrees to rent equipment and provide service in accordance with the following stipulations:

A weekly rental period is all or any portion of 1-7 days. Client agrees to pay rental fee stipulated for the period stated. If equipment is used for a longer period, additional rental fees will be accrued.

This contract supersedes any and all previous verbal or written contracts and is held inviolable unless mutually agreed in writing.

These terms and conditions supersede all previous representations, understanding, or agreements and shall prevail notwithstanding any variance with terms and conditions of any order submitted. These terms and conditions may be modified by Turning Point AV at any time.

Cancellation charges will be incurred at 100% for cancellations within 7 days of your event. This does not apply to custom made products, such as gobos or items imprinted with custom logos. Client will be responsible for full cost of said custom items.

Turning Point AV is not responsible for contractual agreements between Client and venue regarding audio visual.

All request for services after your arrival are subject to the availability of the equipment and the services of our technicians.

Emergency service will be billed at the prevailing rate.

If you are uncertain of your requirements or for any changes you must notify the Turning Point AV Event Production Manager.

PAYMENT TERMS: All payment must be received in full before delivery of equipment. A 5% monthly service charge is payable on all overdue balances.

Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.

In the event of a dispute between parties, payment due period will be extended until the dispute between

incurred.

If necessary to enforce the collection of amount due under this contract, Client agrees to pay all

If you are bringing a computer that will be used for presentation purposes during your event, the computer should be tested with the show equipment. Turning Point AV recommends testing the equipment to ensure compatibility and a smooth show. Please be sure you are familiar with the operation of both your computer and software.

All equipment rentals are based upon a per room basis and not to be taken out of initial set up room for use elsewhere, unless other arrangements have been agreed to by client and Turning Point AV.

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A valid credit card number with signature must be on file regardless of payment method. Total payment must accompany order. With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request

such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.

View complete Terms & Conditions at: orders.smartcitynetworks.com/tc.aspx?center=015 Print Authorized Name Accepting Terms and Conditions:

Authorized Signature Accepting Terms and Conditions:

Wireless services are NOT included on this form contact the event venue for specific rates.

Dedicated Wired Internet Routers Allowed

Connection speeds of 3Mbps and up

Required for:

Web Casting

HD Streaming

Routers(wired or wireless)

Includes 5 Static Public IP Addresses

Premium High Speed Wired Internet No wired or wireless routers

Shared Connection speeds up to 10Mbps

Recommended for:

Wired Cyber Cafe

Social Media Feeds

Multi Media Downloads

Includes 1 Static Private IP Address

Basic Wired Internet No wired or wireless routers

Shared Connection speeds up to 1.54Mbps

Recommended for:

Email

Surfing the Internet

Supports 1 device only

ORDER ONLINE: orders.smartcitynetworks.com/ordering.aspx ***Incentive rate applies to orders received with payment 21 days prior to 1st day of show move-in***

Effective January 1, 2016 December 31, 2016 Customer No: 2016 - 015 - 713 -

Exhibitor Company Name:

Booth / Room #:

Billing Company Name:

Show Dates: 02 / 20 / 16 To 02 / 21 / 16

Billing Company Address:

Incentive Order Deadline: 01 / 28 / 16

City, State / Country, Zip:

Phone Number: ( ) -

Contact:

Email:

Credit Card Number: AMX MC Visa Expire Date(MM/YY):

/

Cell Number: ( ) -

Credit Card Billing Address:

Credit Card Billing City, State / Country, Zip:

Print Credit Card Holder Name(as it appears on card):

Card Holder Signature:

1. Shared Internet Services Routers Prohibited QTY Incentive Base On-Site Total a. Premium Internet Service w/ 1Private IP address $1,095 $1,395 $1,674

b. Additional Private IP address for Premium Service $150 $185 $222

c. Upgrade to Premium Internet Service w/ Public IP Address $199 $299 $358

d. Basic Internet Service $695 $895 $1,074

2. Dedicated Internet Services Routers Supported a. Dedicated 3Mbps w/ 5 Public IP address $3,495 $4,370 $5,244

b. Dedicated 6Mbps w/ 5 Public IP address $5,900 $7,375 $8,850

c. Dedicated 10Mbps w/ 5 Public IP address $7,850 $9,810 $11,772

Contact the event venue directly for public IPs, additional IPs, higher bandwidth, or specific programming requirements.

3. Internet Equipment & Labor a. Switch Rental 8-port 24-port $185 $225 $270

Cat5e $50 $62 $74

c. Labor / Floor Work Fee Per Hour $125 $125 $125

4. Voice Services: PBX Service Domestic LD Included a. Single Line Instrument, Non Dial 9, $275 $345 $414

b. Multi-line Phone w/ 1 main number & 1 rollover line $415 $520 $624

c. Conference Phone Line w/ Instrument (Conference service not included)

$465 $575 $690

5. Cable TV Service a. Digital Cable TV Service w/ set top box converter $625 $780 $936

6. Special Quote Attachment A or Statement of Work (if applicable)

7. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines)

For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote.

SUBTOTAL

Send Completed Orders with Payment and Floor Plan To: SMART CITY NETWORKS

ESTIMATED 10% TAX / FEES

5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected] GRAND TOTAL

58

Network Security Declaration

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:

Show: Travel & Adventure Show Booth / Room #:

Customer / Ref #: 2016 - 015 - 713 -

The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as

repres

Network Security Policy:

atest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversel

ith or remain disconnected until all issues are adequately

resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.

Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable

network(s).

Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP 137, 138, 402, 1434 and TCP 135, 139, 402, 445, 4444.

Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.

that we can provide network services that perform as expected for all clients.

compliance issues *** *** Services are activated after Smart City is in receipt of this signed declaration of compliance with our

network security requirements ***

Device(s) Operating System:

Total # of Devices Connecting to Smart

:

Type of Anti-Virus Software Installed: Norton McAfee Other:

Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /

Are You Renting Computers? YYeess NNoo Rental Company Name:

Rental Company Contact: Contact Number:

With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smarnetwork(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customeequipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges

acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.

Signature Date

Printed Name Title

- - -6001

59

Floor Plan Communications Cable

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:

Show: Travel & Adventure Show Booth / Room #:

Customer / Ref #: 2016 - 015 - 713 -

Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications

cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own

floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must

designated location of items within the booth, surrounding booths, scale-length and width).

Adjacent Booth or Aisle#

Adjacent Booth or Aisle#

X = Main Distribution Location (MDL) The originating line(s) for service, whether from overhead, a floor pocket or a column, will be

MDL booth. Example: Storage area, back of booth, etc. (unless specified, the MDL

services to their final destination within the MDL

within your booth after they have been engineered and / or installed.

T = T

I / H / PC / C = I H PC C

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation =

more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.

- - -6001

Adja

cent B

ooth

or

Ais

le#

Adja

cent B

ooth

or

Ais

le#

60

Floor Plan Communications Cable

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name: A B C E x a m p l e C o m p a n y

Show: A B C E x a m p l e S h o w Booth / Room #: 1 2 3 4

Customer / Ref #: 2016 - 015 - XXX - XXXX

Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications

cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own

floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must

designated location of items within the booth, surrounding booths, scale-length and width).

X = Main Distribution Location (MDL) The originating line(s) for service, whether from overhead, a floor pocket or a column, will be

MDL unless specified, the MDL

MDL relocate services

within your booth after they have been engineered and / or installed.

T = T

I / H / PC / C = I H PC C

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation =

more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.

- - -6001

61

1

***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES *****

ELECTRICAL OUTLETS / LIGHTING SERVICES Power strips and extension cords available to rent onsite

24 Hr Power and dedicated 20amp / 120v outlets are double the listed price

Signature on last page (Terms & Conditions) is required. Full payment for services ordered and retainer credit card must be remitted to process this

contract. Fed ID # 88-0437088 2016-2017****

Event Name: DC TRAVEL AND ADVENTURE SHOW 2016 Event Dates: 2/20/2016 - 2/21/2016

Company Name Booth No.

Credit Card Billing Address (exact address for credit card)

City / State / Zip Phone Country

Credit Card No Exp Date Check Number

VISA MC AMEX Cardholder Name as it appears on card (Please Print)

Authorized Contact Name (Please Print) Phone Authorized Contact Email

Description Of Service Total Outlets

Incentive Base 24 Hr or Dedicated 20 amp

Overhead Service

Floor Service

Total Price

120 V Outlet - Maximum of One (1) connection per outlet

5 Amp / 500 watts 103.00 125.00

10 Amp /1000 watts 127.00 153.00

20 Amp / 2000 watts 192.00 238.00

208 V 1Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet

20 Amp-Minimum for European Power 341.00 418.00

30 Amp 463.00 570.00

40 Amp 584.00 721.00

50 Amp 645.00 802.00

60 Amp 841.00 1033.00

100 Amp 1044.00 1275.00

208 V 3Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet

20 Amp 460.00 566.00

30 Amp 668.00 805.00

60 Amp 1017.00 1,258.00

100 Amp 1,844.00 2,222.00

200 Amp 3,621.00 4,528.00

400 Amp 5,960.00 7,450.00

24209 Clawiter Rd, Hayward, CA 94545 510-293-6151 510-293-6155 FAX [email protected] www.hi-techelectric.com Deadline Date for Incentive Rates:

JANUARY 30, 2015

ELECTRICAL SERVICE CONTRACT

62

2

Transformer(s): Indicate which 208V outlet ordered in the 208V section (that requires a bnext to the outlet name. Check European Power column in this section if you have European power

Description Of Service Qty Incentive Base European Power

Total Price

Boost 208V to 230V Euro Transformer 208V-

240V (Min 20 Amp/208/1ph) 172.00 205.00

European Transformer 480V -380V (Min 60 amp 480V 3ph)

409.00 679.00

480V 3Ø Motor & Equipment Outlets

30 Amp 687.00 823.00

60 Amp 1,222.00 1,465.00

Over 60 Amp 3Ø Outlet Call for Estimate

Description Of Service Qty Incentive Base

Overhead Quartz Lights: Please Use Exhibitor Rigging Order Form

Additional Booth Lighting Services

90 Watt On Stanchion Inline Booths Only 103.00 125.00

250 Watt Krypton On Stanchion - Inline Booths Only

161.00 194.00

Stem Lights Hard Wall Use Only 103.00 125.00

Track Lighting (3) 75watt fixtures 224.00 235.00

10 ft. spreader bar required

See Terms and Conditions Section for Labor Rates Subtotal of Charges $

THIRD PARTY PAYMENT

Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing.

Labor Request Section:

Send PDF or DWG for all Island booths 30x30 or larger to: [email protected]

[ ] Floor Plan included with outlet locations/orientation [ ] Floor Plan to follow [ ] OK to proceed without exhibitor present [ ] Do Not proceed until exhibitor is onsite Scaled floor plan showing all outlet locations and booth orientation required

Installation Labor date: Installation Time: Size of Booth:

Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ] *****Indicate all 24 hr and dedicated outlets on floor plan

63

3

TERMS AND CONDITIONS

Page 5 must be signed in order for electrical installation to be scheduled

ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION

$99.00 per hour during Straight Time: 8am-4:30pm M-F $188.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $171.00 per hour (one hour minimum) plus op . The minimum charge per booth is one hour installation and ½ the total time for dismantle.

RIGGING LABOR (For overhead booth lighting, Hanging Structures 200lbs & over, Chain Motors, Truss, Points)

Please Use Exhibitor Rigging Order Form $99.00 per hour during Straight Time: 8am-4:30pm M-F $188.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $171 . A four (4) hour minimum per man labor call applies.

DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES

All electrical outlets will be installed on the floor at the baseline back wall of in-line pipe and draped booths unless otherwise ordered by the exhibitor.

All electrical outlets for Island booths will be dropped from one main floor plan. Delays in installation can occur if no main drop location is provided.

All Island booths will be charged labor and materials which are determined by the diagram submitted.

All booths or displays requiring multiple outlet distribution and connection are chargeable on a time and material basis.

Re-distribution of such installation, additional power drops, and/or additional locations will be charged on a time and material basis.

All 208 volt outlets will require labor and materials. All overhead services will require lift, labor, and materials. 24-hour power and dedicated 20amp/120v circuits are double the listed price. Indicate total outlets

on order form. Electricity will be turned on within 30 minutes of show daily. Payment: Payments must be received in full 21 days before show move-in to secure the incentive

rate. No credit or refund will be issued for connections installed and not used. Full payment is required to process order. A retainer credit card is required. All balances must be settled prior to event closing. An outstanding balance may preclude the Exhibitor from retaining HTE services at any future event domestically or internationally. Any amount not paid at event closing is subject to interest up to the maximum amount allowed by law. Any outstanding balance is subject to in-house collections or to a credit reporting debt collection agency.

Unauthorized Power Usage: Exhibitors using outlets without an order will be charged the base rate. A memo will be delivered onsite to all booths accessing outlets without an order.

Labor Rates: All Labor Rates are subject to the current labor contract effective at time of performed labor.

64

4

HI-TECH ELECTRIC JURISDICTION

Only HTE equipment is allowed for electrical distribution. Exhibitors are not permitted to bring their own distribution system. HTE installs all motor and equipment hook-ups requiring hard wiring connections. HTE performs all installations and/or repair of electrical fixtures. HTE performs installations of all electrical motors and electrical apparatus to be energized. HTE electrical labor is required to inspect pre-wired equipment that connects to HTE distribution

systems. Exhibitor must give HTE notice of intended use of pre-wired equipment and schedule an inspection by HTE. HTE is not responsible for any loss or damage resulting from the use or installation of pre-wired equipment. The Exhibitor is responsible for any loss or damage caused by the use or installation of pre-wired equipment to HTE distribution systems.

HTE provides labor for all overhead truss rigging and overhead booth lighting. HTE performs all installations of electrical cords under any booth space flooring. The exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric for any

and all work related accidents.

RIGGING JURISDICTION

Rigging includes all motorized rigging-to-building structures. All exhibit hall rigging must provide a floor plan for approval by HTE. All motors for rigging must be ordered through HTE. All labor for rigging-to-building structures will be provided through HTE. No other Contractor or Persons may attach motorized equipment for rigging to building. HTE is not

responsible for any loss or damage resulting from any other Contractor or Person attaching motorized equipment to the building.

Failure to start labor as scheduled due to any delays with client-owned equipment will result in the hourly charges per man per hour of delay.

A four (4) hour minimum applies per rigging labor call.

SPECIAL EQUIPMENT Special Equipment orders require 30 days notice prior to move-in.

HI-TECH ELECTRIC MATERIALS

All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show.

FLOOR COVERINGS

Unless otherwise directed, HTE personnel are authorized to cut floor coverings to permit installation of service. HTE is not liable for any costs incurred by the Exhibitor for such cuts.

RAMPING UTILITY LINES

All ramping of utility lines in booth are done on Straight Time plus materials. Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges. Minimum per removal of lines is 1 hour each. Floor plan is required with order to show location of lines.

ESTIMATES / REVISIONS

Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days in advance before move in begins in order to prevent delays in processing. Estimate requests are subject to a minimum of $95.00 per revision.

65

5

Reductions made to an existing order are subject to a 10% surcharge.

SUPERVISION FEES/INVOICES

All booths and displays with labor incur a 20% supervision fee of the total labor charge. Invoices are available upon request onsite at the service desk or via email. Please email

[email protected]

CANCELLATIONS

Cancellation up to 21 days prior to event start date is subject to 20% charge of services ordered. Cancellation within 21 days of event start date is subject to 50% charge of services ordered. Once services are installed, there is no refund.

DISCONNECTION / INTERRUPTION OF SERVICES

All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor and acknowledged by HTE.

Exhibitor may have services disconnected if payment has not been rendered in full at the beginning of the event.

DELAYS In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials.

ON-SITE PAYMENTS / TIPPING

All payments must be submitted only to a Customer Service Representative or HTE Management. Tipping or any gratuity or gift, is not permitted to be accepted by any HTE personnel.

INDEMNITY The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage.

Authorized Signature:

I agree that I am an Authorized Representative on behalf of the Exhibitor and I acpolicies and terms of contract.

Print Name: Signature: Booth No:

66

Application for Food Sampling

All exhibitors intending to serve sample-sized portions of food and/or beverages manufactured by the exhibiting company

must apply for authorization from Centerplate/NBSE. The following information is required and must be faxed to Centerplate/NBSE at 202-249-3522 at least three (3) weeks in advance of the event to serve samples of food and/or beverage in your booth.

Centerplate/NBSE has exclusive food and beverage distribution rights within the Washington Convention Center. Exposition sponsoring organizations and/or their exhibitors may distribute sample food and/or beverage products ONLY upon written authorization.

General Condition:

Items dispensed are limited to products manufactured or processed by the exhibiting company and must be related to the purpose of the show.

Any product not manufactured or processed by the exhibiting company must be purchased from Centerplate/NBSE.

All items limited to SAMPLE SIZE.

Beverage (Non-alcoholic) limited to maximum of 4 oz. container.

Beverages (Alcoholic Spirits) limited to ½ oz. Beer & Wine limited to 2 oz.

Food items limited to 2 oz.

District of Columbia law prohibits anyone other than the alcohol license holder to distribute, give away or bring into the licensed establishment (Washington Convention Center) any alcoholic beverages for the purpose of traffic promotion. All alcoholic beverages must be purchased from the alcoholic beverage license holder.

The firm named below acknowledges they have sole responsibility for use, sale, servicing or other disposition of such items in compliance with all applicable laws. Accordingly, the exhibiting company agrees to indemnify and forever hold harmless Centerplate/NBSE and the Washington Convention Center from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use, serving or other disposition of such items. Items are to be used as samples only; no cash sales are permitted.

Standard fees for storage, handling, delivery, etc. will be charged where applicable.

Food and/or beverage items used as traffic promoters (i.e. coffee, popcorn, sodas, bottle water [with or without logo], ice cream, etc.) MUST be purchased from Centerplate/NBSE at the Washington Convention Center.

Any company serving samples must submit a Certificate of Liability naming Centerplate/NBSE and the Washington

Convention Center Authority as an additional insured. Mail certificate of insurance to: Centerplate/NBSE, 801 Mount Vernon Place NW, Washington, DC 20001 or fax 202-249-3522.

Exhibiting Company: _________________________Show Name: ____________________Booth Number: _____________

Contact Person______________________________________________________________________________________

Address: ___________________________________________________________________________________________

City/State/Country: _____________________________________________Zip/Postal Code: ________________________

Telephone: _______________________________________Fax:______________________________________________

Food Items to be served: ______________________________________________________________________________

Size of portion: ______________________________________________________________________________________

What will be the method of refrigeration and/or heat holding at the booth? ________________________________________

What will be the method of distribution? __________________________________________________________________

For more information or if you have questions, please contact:

Catering Sales Manager Centerplate/NBSE 801 Mount Vernon Place, NW, Washington, DC 20001 Phone: 202-249-3500 Fax: 202-249-3522

67

ANY questions regarding service ordered and received must be brought to the attention of the United Service Companies Service Desk at the show

immediately upon noting same. Adjustments cannot be made unless discrepancies are reported prior to show opening on the day following the night when

service was to be performed. UNITED SERVICE COMPANIES HAS BEEN NAMED EXCLUSIVE CLEANING CONTRACTOR FOR THIS SHOW

Return this formwith payment to:

Cleaning Order Form1550 SOUTH INDIANA AVE. • CHICAGO, ILLINOIS 60605 • PHONE 800-248-8558 • FAX 312-922-8599

WE ACCEPT VISA, MASTERCARD & AMERICAN EXPRESSPAYMENT IN U.S. DOLLARS, CREDIT CARD AUTHORIZATION OR COMPANY CHECK MUST ACCOMPANY THIS ORDER FOR PROCESSING

GRAND TOTAL

EXHIBITING COMPANY NAME

CONTACT’S NAME & EMAIL ADDRESS

STREET ADDRESS

AUTHORIZING SIGNATURE

CITY

ON-SITE CONTACT/CELL #

EVENT DATE

STATE

BOOTH NUMBER

YOUR FAX NUMBER

ZIP

OFFICE PHONE NUMBER

DAMP MOP ONLY - TILE FLOORING

Days_____________ X Sq. Ft._____________ @ $0.32 __________________ $0.42= __________________

USC©2003

VACUUMING, SHAMPOOING, MOPPING, SWEEPING OF BOOTHS, EMPTYING OF WASTEBASKETS, IS NOT INCLUDED IN YOUR RENTAL SPACE FORTHIS CONVENTION. TO ENSURE YOUR BOOTH IS SHOW READY, PLEASE ORDER CLEANING SERVICES BELOW.

CARPET CLEANING (100 SQ.FT. MINIMUM): ADVANCE RATE SHOW RATE

Days_____________ X Sq. Ft._____________ @ $0.75 __________________ $1.00= __________________

Days_____________ X Sq. Ft._____________ @ $0.36 __________________ $0.52= __________________

CREDIT CARD VERIFICATION:Last four digits of credit card number: Card EXP Date: MM/YY

Cardholder’s Name: Cardholder’s Signature:

Cardholder’s Billing Address: City: State: Zip Code:

Credit Card Number: American Express

CARD TYPE:

FOR EXHIBITORS USING COMPUTER OR ELECTRONIC EQUIPMENT - PROTECT FROM STATIC CHARGE, ORDER ANTI-STATIC SPRAY

SHAMPOO PRIOR TO SHOW OPENING MUST GIVE 24 HR. NOTICE

DAILY BOOTH CLEANING INCLUDING NIGHTLY VACUUMING OF BOOTH & EMPTYING WASTEBASKETS

ANTI-STATIC SPRAY

PERIODIC PORTER SERVICE IS PERFORMED AT NINETY (90) MIN. INTERVALS, DURING SHOW HOURS.

(up to 1000 sq ft)

(3001 sq ft & above)

(1001 - 3000 sq ft)

Days_____________ @ $48.00 __________________ $60.00= ________________

Days_____________ @ $70.00 __________________ $100.00= _______________

Days_____________ @ $110.00 __________________ $155.00= ______________

All Day Porter Service

An All Day Porter will be assigned to your booth for the length of the Show hours for each day service is ordered.

(3001 sq ft & above)

(up to 1000 sq ft)

(1001 - 3000 sq ft)

Days_____________ X Sq. Ft._____________ @ $0.31 __________________ $0.41= __________________

Days_____________ @ $120.00 __________________ $135.00= ______________

Days_____________ @ $240.00 __________________ $270.00= ______________

Days_____________ @ $360.00 __________________ $405.00= ______________

Master Card

VISA

EVENT NAME

68

Plants Alive! 15710 Layhill Road

Silver Spring, Maryland 20906 (301) 598-3843 Fax (301) 598-6483

Attn: Jeff Kushner

Email: [email protected] www.Plants-Alive.com

240-418-8137 cell

Plants and flowers are an excellent way to enhance your displays, hide unsightly wires and equipment, dress-up entrances and corners, fill bare spots and divert traffic flow. Contact Name: Show Date: Company Name: Booth #: Billing Address: City: State: Zip: Country: Telephone: Fax: Email: Plant Rentals Include: Container, top dressing, delivery, maintenance and pick-up. All orders must be paid in full prior to the close of the show. No adjustments will be made after the show closes. All green plants and containers are rental items and are the property of Plants Alive!

Green Plant Rentals Flowering Plants & Floral Arrangements (purchase only) Qty Description Advance Total Qty Description Advance Total

____ 3’ Plant $39 ____ ____ Flowering Mum Plant: $25 ____ ____ 4’ Plant $49 ____ Yellow White Lavender ____ 5’ Plant $59 ____ ____ Flowering Azalea Plant: $30 ____ ___ 6’ Foliage $69 ____ Red White Pink

____ 7’ Tree/Evrgn $95 ____ ____ 12” Floral Arrangement $60 ____ ____ 8’ Tree/Evrgn $115 ____ Traditional or Wild Flowers ____ Lg. Fern/Ivy $30 ____ ____ 18” Floral Arrangement $75 ____ ___ Sm. Fern/Ivy $25 ____ Traditional or Wild Flowers

____ Custom Floral Arrangement $95 ____ Container(s):

Black White Basket Poly Terra Cotta ____

SUBTOTAL RENTAL(S) ____ SUBTOTAL PURCHASE(S) ____

Payment Information Reply date: SUBTOTAL RENTAL(S) + PURCHASE(S): ______ Check # _____ American Express Visa/MasterCard + SALES TAX (5.75%): ______ Card #:_________________________________Exp: ______ TOTAL: ______ Signature:_________________________________________ Thank you for your order! Print name: _______________________________________

Please mail or fax promptly Retain a copy for your files Booth # _______ **Email required for confirmation and final invoice. Advance orders only, no orders will be taken on

the show floor.

D.C. TRAVEL AND ADVENTURE SHOW

FEBRUARY 20-21 2016

WALTER E. WASHINGTON

CONVENTION CENTER

69

exhibitor services manual - travel shows | travel expo

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