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Exhibitor’s Manual

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DEAR EXHIBITOR

This manual was developed to provide you guidance and establish rules to your

participation in the 23rd Edition of MERCOPAR – Subcontraction and Industrial

Innovation Trade Fair.

The Exhibitor’s Manual is an integral part of the Temporary Space Lease Commercial

Agreement and sets forth the conditions for using the exhibition areas, as well as

services contracted. Knowledge of the information and guidance provided herein and

compliance with the Form completion deadlines, will allow us to meet your expectations

and needs in due time and in an efficient manner.

All information contained herein must be forwarded to the companies that will render

services to the EXHIBITOR, such as stand assembly, personal security, cleaning,

reception services, among others in order to avoid last minute troubles.

All EXHIBITORS must access the website www.mercopar.com.br Restricted Area for

Exhibitor/Assembler and complete the forms, according to the deadlines set forth

herein.

How to access the restricted area:

Your password to access the Restricted Area will only be released after the signed

space lease agreement has been returned properly signed.

In case you have any questions, please do not hesitate to contact the operational

department, which is at your service to clarify any inquiries you may have.

Phone numbers: +55 11 3521-8000 or 0800 701 4692

Fax: +55 11 3521-8020

[email protected]

www.mercopar.com.br

Login: National Registry of Legal Entity number

Password: contract number (with 04 digits)

mailto:[email protected]

http://www.mercopar.com.br/


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USEFUL INFORMATION

PROMOTERS:

Hannover Fairs Sulamerica www.hanover.com.br

Sebrae/RS www.sebrae-rs.com.br

[email protected] [email protected]

São Paulo/SP 688, Angélica St. – 8

th floor, conj. 802

Phone number: +55 11 3521 8000 Fax: +55 11 3521 8020

Curitiba/PR 5890, Sete de Setembro Av.

Phone number: +55 41 3027 6707

Fax: +55 41 3029 6486

Porto Alegre/RS 3532, Assis Brasil Av. – 6

th floor, room 604

Phone number: +55 51 3347 1668 / 3587 5797

Fax: +55 51 3340 2890

Exhibition Center Mário Bernardino Ramos (Festa da Uva)

1431, Ludovico Cavinnato St, – Nossa Senhora da Saúde

Zipcode 95032-620 - Caxias do Sul / RS

Phone number: +55 54 3207 1166

OFFICIAL STAND BUILDER

LPR Publicidade, Promoção e Montagem Phone number: 55 43 2104 9000 Fax: 55 43 2104 9009 [email protected] www.lpr.com.br

LONDRINA/PR

Phone number: +55 43 2104 9000 [email protected]

Contact: Ed

SÃO PAULO/SP


Contact: Marta

RIO DE JANEIRO/RJ


Contact: Ligia

http://www.hanover.com.br/

http://www.sebrae-rs.com.br/




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CHECK LIST

1.1 CONTRACTING OF SERVICES

The Exhibitors must provide the contracting of the services below, according to their

specific needs. In order to contract the services which there are not specific forms for, it

must be done directly with service providers, information in this manual.

Stand Project of the Contractor (in case of areas with no basic assembly);

Requirement of additional items with authorized contractor (areas with basic

assembly);

Electric Power (mandatory to all exhibitors, even in basic assembly areas);

Phone line and internet;

Compressed air points

Water and sewage points

Security and stand cleaning services

And program transportation for display of heavy equipment and removal therefore

Staff for stand service

Data collector to assess visitation and contacts made during event;

Insurance coverage for stand, products and equipment to be displayed;

Bar and catering required for the event;

1.2 PLANNING OF TRIP AND ACCOMODATION:

Provide tickets and hotel reservations in advance

1.3 PREPARATION OF DOCUMENTS:

Fill the forms according to the rules of this manual

Invoice of displayed products and customs clearance in case of imported products,

required by Ministry of Finance.

Documents required by the Ministry of Labor, according to this guide;

Provide documents required by Federal Police (Delegacy of Private Security Control

– DELESP/SRDPF), in case of hiring especial security (*SURVEILLANCE item)

1.4 PAYMENTS

Check payment for the area

Check all additional fees means of bank-issued invoice sent by Promoters,

according to form filling


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ECAD (Brazilian Copyrights Center) copyright fees, if using sound services at stand;

1.5 PROMOTIONAL ACTIONS:

Submit information to be included in the event’s official catalog, according to the

form;

Provide promotional and/or technical brochures for products and services to be

displayed;

Draft press material and select person in charge of potential contact with the

media/press;

Send invitations to clients;

1.6 REGISTRATION:

Contractor, in case of “space only” areas;

Staff to be at the stand;

Cleaning staff; Security staff

Other Services

SCHEDULE

Activity Date Schedule

*ENTRY OF HEAVY EQUIPMENT: GROUND FLOOR AND MEZZANINE PAVILION 1 PAVILION 2 *Munck truck, Tow truck and Forklift

Sep. 17 and 18 Sep. 23 Sep. 23

08:00 am to 05:00 pm 08:00 am to 05:00 pm 08:00 am to 05:00 pm

*ASSEMBLY GROUND FLOOR AND MEZZANINE PAVILION 1 PAVILION 2 Removal of all material (debris) from corridors, final cleaning

Sep. 18 to 29 Sep. 23 to 29 Sep. 23 to 29 Sep. 29

08:00 am to 10:00 pm 08:00 am to 10:00 pm 08:00 am to 10:00 pm 08:00 am to 06:00 pm

DECORATION AND FINAL ADJUSTMENTS Sep. 29 08:00 am to 04:00 pm

EXHIBITOR SERVICE Sep. 17 to 29 Sep. 30 to Oct.03

08:00 am to 05:30 pm 01:30 pm to 07:30 pm

FAIR Sep. 30 to Oct.03 02:00 pm to 09:00 pm

STANDS SUPPLIES Sep. 30 to Oct.03 11:00 am to 01:00 pm

STANDS CLEANING Sep. 30 to Oct.03 09:30 am to 01:00 pm

EXHIBITOR DISASSEMBLY Oct. 03 09:15 pm to 11:00 pm

REMOVAL OF HEAVY EQUIPMENT Oct. 04 and 05 08:00 am to 03:00 pm

STAND BUILDER DISASSEMBLY Oct. 05 to 07 08:00 am to 06:00 pm


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*OBSERVATION:

Entry of Heavy Equipment and Contract

General Pavilion

Sept. 17 and 18 - it is only allowed the entrance of heavy equipment at this date.

Sept. 17 – entry of contractor to assembly floor if necessary.

Sept. 18 - released mount Pavilion Event Center.

Pavilion 1 and 2

Sept. 23 - it is only allowed the entrance of heavy equipment at this date.

Sept. 23 - Because the term of the entry assembly equipment assembly shall be

released on the same day but the mount will be released as available.

Final Cleaning and Decorating

Sept. 29 – Should be removed from all material (debris) of corridors, and performed

general cleaning of the stands until 4 pm, otherwise they will be removed by the

cleaning staff, without any guarantee as to the integrity of the materials removed.

After 4 pm it will initiate the General Cleanliness of the pavilions, corridors and

placement of crosswalks, will not be allowed to play any kind of trash in the hallways,

the company that has been caught throwing garbage or trash that is found near the

booth will be fined in the amount of R$ 900.00 (Nine hundred Reais). Decoration, and

vitrinagem final arrangements concerning the decoration of the stand will only be

permitted.

Stand builders who do not respect the mentioned deadlines will be subject to the

sanctions imposed by the PROMOTERS which might be a fine of R$ 900.00 (nine

hundred reais) each exceeded hour or the suspension of activities.


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FORMS LIST

FORM 01 EXHIBITOR PASSES – MANDATORY

FORM 02 SERVICE PROVIDERS PASSES

FORM 03 SECURITY COMPANY REGISTRATION

FORM 04 REQUEST OF ELECTRIC POWER, WATER AND SEWAGE - MANDATORY

FORM 05 REQUEST OF COMPRESSED AIR

FORM 06 STAND ASSEMBLY CONTRACTOR/ CLEANING FEE – MANDATORY TO AREAS WITHOUT BASIC ASSEMBLY

FORM 07 ENTRY OF HEAVY EQUIPMENT

FORM 08 STAND IDENTIFICATION – MANDATORY TO AREAS WITH BASIC ASSEMBLY

FORM 09 BUYER PROJECT REGISTRATION

FORM 10 PRESS RELEASE

FORM 11 RECORDS REGARDING EQUIPMENT ENTRANCE AND EXIT - EXHIBITOR

FORM 12 RECORD OF EXHIBITORS OFFICIAL CATALOG

PAYMENTS AND DEADLINES

DEADLINE FOR FILLING THE FORMS PAYMENT TERMS CURRENT

TABLE

August 22

Deadline for filling in the forms on the website with current price of TABLE 1.

* bank slips will be emailed on September, 01

st .

Bank payment slip* with scheduled due date to

September, 09th

. TABLE 1

August 23 to 31

Deadline for filling in the forms on the website

with current price of TABLE 2.

Money or check** at the Pavilion TABLE 2

Sep. 17 to 29

From this date all requests must be made in the pavilion in the Exhibitor Service Center

(CAEX), with current price TABLE 2.

Money or check** at the Pavilion

TABLE 2

According to the TABLE above, forms filled until August 22nd will generate a bank slip

compliance with current prices in Table 1, due Sep. 09, which will be sent by email

(email Responsible for receiving information from the fair and Financial Officer).


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After the date of August 23rd, forms can be filled and tax paid at Exhibitors Service with

check or Money at Exhibitors Center Festa da Uva between the dates of September 17

to September 29, compliance with current prices in Table 2.

**OBSERVATIONS:

Please be advised that all billing of fees will be made by Hannover Fairs

Sulamérica.

The payments made from the day Sep.17 at Caex, by check should be made

payable to Hanover Fairs Sulamérica Ltda.

ATTENTION: The deadline to filling the form on the website is August 31. After that

date all request must be made at Exhibitors Service (CAEX).

TABLE FOR ADDITIONAL FEES

FORMS TABLE 1 DEADLINE

UNTIL AUG. 22nd

TABLE 2 DEADLINE

AUG. 23rd

TO SEPT. 29th

Form 01

Additional EXHIBITOR Passes/un. 15.00 17.00

Form 03

Additional Passes for Service Providers, Cleaning, Others/unit

15.00

17.00

Form 04

Request for energy installation/KVA

125.00

135.00

Request for three-phase outlet/additional unit

235.00

245.00

Request for Water Outlet installation and sewage outlet/un. (only in areas where this

service is available).

275.00

285.00

Form 05

Request of Compressed Air Point

350.00 360.00

Form 06

Assembly cleaning FEE/m2

15.00

18.00

Form 13

Additional Contractor Passes/un..

15.00

17.00


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Table 1 - prices valid only for Forms submitted through the website until Aug. 22 at the

latest.

Table 2 - prices valid for completed forms and sent through the site, or requests made

in the pavilion in the Exhibitor Service Center, the day after August 23 at the latest.

OVERDUE PAYMENTS

The EXHIBITOR who has not paid overdue payments will be required to settle his

obligations with PROMOTERS, in order to be able to access their stand areas, receive

passes, whether such obligations are related to contractual installments or installation or

service fees.

Without proof of payment your participation in the EVENT will not be allowed.

GENERAL INFORMATION

PERSONAL ACCESS

During the assembly and disassembly the EXHIBITOR must comply with and enforce

the contract and his employees the following procedure:

● It is mandatory the use of the pass in a visible place during all the event

(assembly, fair and disassembly).

● Contribute to the workplace and throughout in the “Pavilhão da Festa da Uva”, is

held the respect, hygiene, morality, order and security.

● To be at the workplace in appropriate outfit and in hygienic conditions. It is

prohibited slippers, sandals, bare feet or workers without shirts, in shorts or

races.

● Not to present himself under the influence of alcohol nor to ingest alcoholic

beverage in the dependences of the “Pavilhão da Festa da Uva”. It is mandatory

the use of the pass in a visible place.


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● Use individual Protection Equipment when the service requires special

protection.

According to the Status of Children and Adolescents, it is not allowed the entry of people under 14 at the event, even together with a legal responsible.

MATERIAL ENTRY

It is the exhibitors responsibility to keep a reliable employee at the company’s stand

when exhibition material is being received or removed.

INSURANCE

Stands, goods, materials, personnel, of any whatever nature, including representatives,

transporters, builders, crane operates, or whatever, ARE NOT COVERED BY

INSURANCE at assembly, show days and disassembly of the FAIR – and it is the sole

EXHIBITOR’s responsibility any damages or injuries.

IMPORTANT: The EXHIBITOR is solely liable for any damage caused or endured by its

employees, within or outside of its stands, and/or damage to any material goods that

they use or is under their responsibility. EXHIBITOR is also responsible for visitor’s

safety while they are within their respective stand, as well as, any personal or material

damages of any nature, arising as a result of theft, fire, lightning, storms, explosions,

hail, infiltration, humidity, accidents, riots, sabotage and other causes, no matter the

origin or source.

The PROMOTERS emphatically recommend that EXHIBITORS must provide their own

insurance for General Risk (RD) and Civil Liability (RC) insurance that provide sufficient

coverage for risks involved during assembly, realization and disassembly of the event.

Failure to carry said insurance policies or inadequate coverage of mentioned risks will

result in total accountability of EXHIBITOR and his representatives for all damages that

may occur, being his responsibility to indemnify and restore all the damage to

PROMOTERS, pavilion and others, either permanent or temporary.


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ANTI-SMOKING LAW

It is not allowed to smoke inside the pavilion during

assembly/realization/disassembly, according to Federal Law n. 9.294/96, State Law

n. 13.275/09 and Municipal Law n. 2.662/81.

Not complying of those laws is subject to the penalties of article n. 4 of Municipal Law n.

2.662/81.

INSPECTION OF MINISTRY OF LABOUR IN EVENTS

HIRING PERSONNEL

In order to hire temporary services directly, the EXHIBITOR must comply with the rules

with especial attention. EXHIBITOR is solely responsible for payment of salary, labor

and social security charges, commission and any type of remuneration due to its

employees or contractors, which shall comply with the rules and requirements contained

herein, including contracting norms set forth by the Ministry of Labor, and

PROMOTERS are held harmless of any liability to that regard.

Inspection of Ministry of Labor in events – Hiring Personnel

The Ministry of Labor in order to normalize the differences in employment of labor has a

team of inspectors that inspects the trade fair to guide and supervise.

The third parties, in case the EXHIBITOR, could be considered co-responsible on labor

obligations, and must require proof of service of regularity, to protect any demands.

In the hiring of services of receptionists, waiters, stands guards (security and

surveillance), cleaning staff, assemblers and companies providing services need to

respect the current legislation at it stands.

The documents that must be available at the stand for presentation to the

representatives of the Ministry of Labor are:

1. Exhibitor Employees.

Copy of employees registration

Records of work hours


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2. Service provider employees:

Service Agreement;

Copy of employees’ registration or identification card such as badge with full

name, position, admission date and n. of PIS/PASEP.

Records of work hours.

3. Temporary Workers:

Agreement executed with temporary agency and registration of the agency in

Ministry of Labor; list of workers that are rendering services as temp workers;

Records of work hours.

4. Self employed workers:

Copy of self employed registration document from City Hall and INSS.

5. Stand Security:

Check Security and Surveillance Item

The above documents in items n. 2 to 5 must be requested when hiring personnel,

allowing that in case of any law suit, the Exhibitor has all the elements to defend

their interests.

WORK SAFETY Individual Protection Equipment – IPE The contractor company should provide to all employees the Individual Protection Equipment to control all the risks that work environment can offer during the assembly, disassembly and in the fair. Those equipments should be in perfect conditions to assure total safety to workers and all the people that are in the fair. The exhibitor, as well as the constructor, must abide by laws, legislation, rules and regulations of Work safety, besides the ones in this manual. It is also mandatory to hire only qualified personnel.

It is mandatory that all IPE have a certificate of approval issued by the Ministry of Labor, according to the Regulatory Norm No. 06. Below there is a list of mandatory equipment that employees and contracted staff needs to use to access and stay at the assembly site: - Safety shoes without heels; - Pants; - A long-sleeve or short-sleeve shirt; - Helmet for whom is going to work with load and material handling;


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- Safety glasses for whom is going to work with drilling or load and material handling that can project particles, e.g.: hammer, maul, etc; - Safety gloves according to staff’s duties; - Safety belt, parachuter style with bandolier, for whom is going to perform work at a height over 2 meters; - Ear plugs for whom is going to work with noises louder than 80 decibels; - Dust mask for whom is going to perform work that project particles. It is prohibited the entrance and stay of workers without identification and wearing inappropriate outfit (shirtless, e.g.) during assembly and disassembly period. Due to safety rules and demands from Ministry of Labor, it is not allowed the entrance and stay of ANY WORKER wearing bermudas, shorts, tank tops, clogs, sandals and flip-flops during assembly, trade fair and disassembly period.

The PROMOTERS are not responsible for the lack of use of the IPE or the inappropriate use of it. The EXHIBITOR AND ASSEMBLER COMPANIES will have complete legal responsibility over noncompliance of safety rules from Ministry of Labor (Regulatory Norm No. 06)

Machines and Equipment Exhibition.

Machinery and equipment exposed at the booth must be strictly protected from

accidents. Should be inaccessible to the public all components that present danger,

such as gears, belts, pulleys, corrosive materials, electricity, etc..

It will not be allowed to operate heavy machinery and equipment that have no exhaust

system or produce sound (noise) exceeding 65 decibels.

Note: All exhibitors are required to comply with REGULATORY NORM No. 12 -

Machinery and Equipment, adopted by Ordinance No. 3214 of August 06, 1978, as

amended by Ordinance No. 197 of December 17, 2010.

UNDERAGE WORK:

The EXHIBITOR is not allowed to use work force from people under 16, except people

over 14 in apprentice agreement, according to the law.

In order to supply some exhibitor’s needs, promoters will specify some basic services

(cleaning, security, catering...), that will be available at the end of this Manual.

The exhibitor that opts to contract other companies of his own choice must register the

contracted company on the website in Exhibitor’s restrict area until August 22, by using

the proper form and also present the required documents.


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After that date, registration of other service providers, other than the authorized

providers, will no longer be allowed.

LIABILITY

Organizers are not liable for any damage or losses to individuals or products exhibited

during assembly period, the event and disassembly period, including theft, burglary,

sabotage, civil unrest, problem with power outages, water supply cuts, fire damage or

other damages of any nature.

We suggest you to have qualified personnel on the premises to receive incomings at

your stand.

IMPORTANT: It is the sole responsibility of EXHIBITOR to attend the following

activities relating to its participation at the fair:

1) All machines / equipment / materials for exhibition must meet current

legislation for exhibition and marketing;

2) The exhibitor has exclusive responsibility of all charges concerning Fiscal,

Health, Labor and Social Security of its activity at the venue;

3) The property owned by the exhibitor shall be insured by this, not fitting any

responsibility for the DA compensation for any losses suffered;

4) The exhibitor assumes towards their employees and team work, whatever their

nationality and professional category is: sole responsibility for compliance with

labor, social security, insurance laws, accidents and other legal obligations or

regulations arising from the employment relationship or any other form of

employment that remain with their work teams; entire responsibilities for

remuneration, labor, tax, labor accident and social security charges on payment

of all who engage in the execution of this AGREEMENT, as well, when making

discounts gatherings to those eligible, taxes, contributions and other obligations

by law or legal acts are due.

UNTRANSFERABILITY

The Exhibitor is not allowed to transfer totally or partially any rights or responsibilities

related to the PROMOTER as well as sublease or concede any part or the total area


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that is in the Contract for Temporary Lease of Commercial Space signed by both

parties.

RULES OF ASSEMBLY

The rules of assembly will be available on Assembly Manual for companies with

basic assembly and companies without basic assembly.

The manual will be available on our website, we kindly ask you to send it to the

contracted assembler.

It is very important to read the entire manual to be aware of the rules of the

assembly.

We ask you to pay attention on the Assembly Manual about the construction of

booth in events, because there were a lot of changes concerning the finishing

and coating materials that can be used in the assembly according the Technical

Instruction 10/2011 SP of the Fire Department (INSTRUÇÃO TÉCNICA 10/2011

SP).

It is highly recommended the full reading of the manual to be aware of the rules of

assembly, since the noncompliance of such rules could lead to the banning of the

booth and the company can be subject to the penalties of Civil and Criminal Law.

Note: it is the responsibility of the Exhibitor/Assembler to inform the materials

that can propagate any kind of spark or fire. In case the Fire Department bans the

stand because of omitted information or the lack of information to the event

manager, the exhibitor will not be able to penalize the event promoter and will

have to pay 100% of the agreement besides a fine of 20% for omission.

PUBLICITY AND MERCHANDISING

EXHIBITORS OFFICIAL CATALOG

The MERCOPAR 2014 Exhibitors Official Catalog will be provided in digital format and made available online at www.mercopar.com.br as from Sept. 30 th, for a 90-day period.









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During MERCOPAR, visitors will be able to consult the MERCOPAR 2014 Exhibitors

Official Catalog at electronic terminals strategically located throughout the event

pavilion.

The Official Catalog is an important tool to promote EXHIBITOR’S products and

services, as well as, a means to help visitors locate companies during the event. To

ensure that your company’s details are correct in the catalog, it is the EXHIBITOR’s

responsibility to access the Restricted Area for Exhibitors at www.mercopar.com.br to

complete the questionnaire and include your company’s logo and pictures.

The deadline to include your company in the official catalog is Aug. 31st, 2014. After

said date and if information is not adequately completed, no more than the company’s

contact information contained in the Temporary Lease Agreement will be included in the

MERCOPAR 2014 Exhibitors Official Catalog.

It is the EXHIBITOR’s full responsibility to fill in this Form correctly. PROMOTERS are

exempt of any responsibility resulting from incomplete, inaccurate or non completion of

this Form within the deadline.

INVITATIONS

To promote your participation in MERCOPAR 2014 more effectively or to a greater

degree, it will be sent free of charge, 20 (twenty) invitation by m2 of exhibitor’s area to

be stamped and distributed by your company to your clients, suppliers and potential

buyers.

Additional invitations can be requested by email: [email protected] and taken

out from one of our offices free of charge. In case of being necessary to deliver the

additional invitations, it will be charged a delivery fee decided by the PROMOTERS.

In order to valorize the invitation, we highly suggest a customized letter to be sent along

with it.

PUBLICITY AND MERCHANDISING
















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Catalogs, cards and others printed materials are the most important things to maintain

deals that had the beginning on MERCOPAR 2014. We suggest to exhibitors to check

the updating and quantity of catalogs to present on the fair.

The EXHIBITOR may only exhibit advertising or carry out promotional activities inside

its stand area, and cannot use corridors or other common areas to promote itself or its

products.

The exhibitors must obtain prior authorization from PROMOTERS to promote

sweepstakes, raffles or any other activity involving prizes and under no circumstance

may such activities be carried outside the stand confines.

Third party products and/or services that do not participate in the Exhibition and are not

specified in the Temporary Space Lease Commercial Agreement cannot be promoted at

the EXHIBITOR stand.

The merchandising tools have as the main objective to increase the Exhibitor’s

visibility and exposure during the EVENT and, as such, they must not be exhibited

aggressively or such a way as to provoke other exhibitors. The MERCOPAR 2014 has

a Merchandising Plan with different quotas to the EXHIBITORS that wishes to promote

their brand. The Plan will be send to EXHIBITORS after closing the deal.

Material may only be displayed at the points the Promoter determinates and approves

and in accordance with the conditions specified by the EVENT’s Merchandising Plan.

ATTENTION: The promotional work in a fair must be done by the company’s

salespeople and technicians. In case the EXHIBITOR opts to contract third party

services, it must be treated as supplementary resource and offered previous training,

due to the inevitable unawareness of the company and its products by those hired

people.

COPYRIGHTS AND SOUND SERVICES

The only sound allowed at MERCOPAR 2014 will be regular sound arising from

machinery or equipment. Nevertheless, PROMOTERS may limit or prohibit any sound

they may seem excessive, notifying the exhibitor. In case of it occurring another time,

the exhibitor will be fined in R$ 900.00 (nine hundred reais).

EXHIBITOR that wishes to install any other type of sound system, such as, sound

tracks, audiovisual equipment or any other type of device to be played on loop, or not,


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must do so in a manner that it does not cause disturbance in the area, including

acoustic isolation and must not exceed the limit of 40 decibels, measured from a

distance of 1 meter around the stand perimeter. We would like to remind you that music

cannot be played without previously fulfilling ECAD regulations, as set forth in Law no.

9.610/98 that established provisions regarding copyrights.

EXHIBITOR is solely responsible for due payment to ECAD, for playing music in their

respective stands.

We advise that the subject must be treated in advance with ECAD to avoid further

problems.

ECAD – Escritório Central de Arrecadações e Distribuição (Brazil’s Central

Bureau of Collection and Distribution)

Phone number: +55 51 3228 2591

[email protected]

Porto Alegre / RS

SAFETY RULES

From the beginning of assembly to the disassembly, it is mandatory the use of fire

extinguishers identified and with a compatible load with the products displayed and/or

materials used during stand assembly/disassembly. The required fire extinguishers are

the ones with chemical power ABC with a load of 4 kg, at least. In case of electronic

equipment and energized electronic panels the required extinguishers must be CO2

with a load 4 or 6 kg, both with safety signs and floor stand. An ABC extinguisher of 4

kg, a safety sign and a floor stand is necessary for every 100m2.

It is not allowed to smoke inside the pavilion.

For safety reasons, it is expressly prohibited the use and functioning or internal

combustions engines inside the PAVILION, the use of explosives, non inert

gases, toxics, fuels, LPG and inflammable liquids, in any form and for any purpose. It

is only allowed the use of ovens and electric ovens previously informed to promoters.

During the assembly is not allowed to work with electrical and welding to use of

extensions in environments where services are being made to fix with adhesive

coatings on stage or flammable materials. Before its use, it is necessary to request


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authorization with event organization, which should inspect the conditions and decide to

authorize it or not as well as its restrictions and safety measures and prevention. For

welding, it is mandatory the use of ABC extinguisher with a load of 04kg next to the

welding operator.

It is mandatory for stands with closed areas over 100m²:

• Emergency exits to the external area of the stands, clearly visible;

• Routes of escape listed in the interior of the stands;

• Note informing the physical capacity of the place (maximum number of people).

Emergency light of 2x55 watts with battery and extra light point.

All and every emergency exit, gate and fire equipments (extinguishers and hydrants) or

any other equipment that is part f the pavilion structure that are inside the stand’s area,

must not be blocked, even temporarily. The minimum distance to be observed between

hydrants and any elements to be installed is 1.2 m.

The exhibitors are responsible for compliance with technical standards, which is

subject to the penalties of Civil and Criminal Law. For further information, we

suggest contacting PREVENSISTEM, company responsible for the Fire

Department opening permission +55 54 3028-8080 or contact the architect, Mrs.

Gisele, at [email protected]

DANGEROUS EQUIPMENT

Any exhibition equipment whose show can be hazardous to the public, other stands, or

the exhibition hall should be provided with special facilities, which must completely

eliminate any danger at the discretion of the Organizers.

WORK SAFETY

The Exhibitor and the contractor company should provide to employees, all the

Individual Protection Equipments to control all the risks that work environment can offer

during the assembly, disassembly and in the fair. Those equipments should be in

perfect conditions to assure total safety to workers and all the people that are in the fair.



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The Exhibitor as well as the constructor must abide by laws, legislation, rules and

regulations of Work safety, besides the ones in this manual.

SURVEILLANCE: RULES AND RECOMMENDATIONS

PROMOTERS shall maintain security staff at entry and exit locations and surveillance

crew exclusively in common areas, during assembly, realization and disassembly.

PROMOTERS shall not be held liable for theft or other potential occurrences during

exhibition, assembly, realization and disassembly that happen inside EXHIBITOR’S

stands during the mentioned period. It is solely the EXHIBITOR’S responsibility to take

the proper steps related to that.

EXHIBITOR that opts to hire its own security service must observe the following:

Registration will only be accepted for companies that have the security certificate

issued by the Federal Police Bureau of the Ministry of Justice and work

authorization in the state of Rio Grande do Sul.

Hiring freelance professionals will not be admitted under no circumstance.

We would also like to remind you that EXHIBITOR is liable for all acts carried out

by employees of contracted companies.

Under no circumstance will fire arms be allowed.

The security guards hired by PROMOTERS will inspect pavilion by the end of

each event day to ensure that visitors and stand personnel have left the place.

All the security guards must wear uniform and must have the pass and company

identification (with ID number) visible all the time. That identification must not be

used by other people other than its owner.

Only personnel and registered security personnel previously authorized by

PROMOTERS may remain on premise for 24 hours. Other hired companies

can only remain in the pavilion during assembly, fair, disassembly of the event,

according to the table in this Manual.


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First Aid

A first aid team and an ambulance will be available during the entire assembly,

realization and disassembly period, as the following:

DATE TIME

STAFF

Assembly Sep. 17 to 29

8:00 am to 10:00 pm If necessary will be extended until midnight

A practical nurse

Show Sep.30 Oct. 01 to 03

8:00 am to 9:30 pm 1:00 pm to 9:30 pm

A doctor and a practical nurse

Disassembly Oct. 03 Oct. 04 to 07

9:30 pm to 11:00 pm 8:00 am to 6:00 pm

A practical nurse

SERVICES

CLEANING

The cleaning staff hired by the Organizers is only responsible for cleaning the

common areas.

EXHIBITORS are responsible for cleaning their own booths. Exhibitors hiring their

own cleaning staff must request company credentials/badges at

www.mercopar.com.br - Exhibitor Restricted Area Form 2 until Aug. 22, 2014. After

this, Exhibitors must contract the official cleaning services provider (see list of

service providers at the end of this Manual).

SECURITY

The security staff hired by the Organizers will be responsible for controlling access to

the show floor and making sure that the rules and regulations in this manual are

followed. The Exhibitors are entirely responsible for safeguarding their booths and

belongings.

EXHIBITORS choosing to contract their own security provider must request credentials

for the contracted company at www.mercopar.com.br, through the appropriate form -


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Exhibitor Restricted Area FORM 3 until August 22, 2014. After this, Exhibitors must

contract the official security services provider (see service providers list at the end

of this Manual).

BARCODE READER

To purchase the database of the visitants in your stand, the EXHIBITOR can rent the

optic machine reader.

Contact Information:

Phone number: +55 51 9973-4389 Julio Schen

Email: [email protected] Website: www.scheneventos.com.br

CATERING

To provide the services of food and drinks is necessary to attend all the rules of the

sanitary safety.

PARKING

The administration of parking is the responsibility of the “Pavilhão da Festa da Uva” in

partnership with Safe Park, which has outdoors parking spaces and doesn’t offer valet

parking.

The credentials of parking for the EXHIBITOR will be on sale on Sept. 23 at the

Pavilion. Those responsible for parking may remove any vehicles parked wrong. Shall

not be allowed to reserve seats for the event, except in cases of permission for use of

space for merchandising.

During the assembly / disassembly access is free.During the show will be charged a

value, where for the access will be sale the Ticket of parking for de administration of

Safe Park, to exhibitors, assembly and Service Providers.

For more information about price, please contact the administration of Safe Park.

Additional information may be obtained directly with Safe Park:

Phone number: +55 54 3025-4007


http://www.scheneventos.com.br/


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LOADING AND UNLOADING OF GOODS PARKING

Pavilion Exhibition Centre Mezzanine, Ground Floor and Pavilion 1 – the entry

and exit of equipments, machines and assembler, will be through Gate 3.

Pavilion 2 – the entry and exit of equipments, machines and assembler, will be

through Gate 8.

For access to pavilions, everyone should be credentialed, if you don’t have badge, you

must go to CAEX and ask for, it is on entry of pavilion.

VISITORS AND EXHIBITORS PARKING

Visitors Parking – The visitors will have access to the pavilion by the principal gate.

Exhibitor Parking – The exhibitors who will be on Pavilion Exhibition Centre and

Pavilion 1 will have access by Gate 3, who doesn’t have credentialed should go to

CAEX.

The exhibitors who will be on Pavilion 2, will have access by Gate 8, who has not be

credentialed should go to CAEX on Sept. 30 and Oct. 01, 2014, you can get your badge

at CAEX 2, next to entry of the fair from 1:00 pm to 4:00 pm, after that date, should go

to CAEX to be credentialed.

REQUEST FOR PHONE LINE

EXHIBITOR may opt to have a temporary phone line installed according to Oi Telecom

rules in its stand. This phone line will be able to make local, long-distance and

international phone calls.

Installation of phone line is only possible, if the EXHIBITOR has a phone line available

that may be billed within Oi Telecom’s license area.

The line should be leased through Oi Telecom until Sept. 17, and PROMOTERS are

not liable for any default on behalf of EXHIBITORS.

EXHIBITOR must request to lease the phone line at Oi Telecom’s Corporate Service

through the toll-free number 0800 643 0014. To lease a temporary phone line, the

following information is required:

•Corporate Name and client CPF/CNPJ number;

•Purpose of lease:

•Lease period;


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•Number of lines requested;

•Associated telephone line (this phone line must not have outstanding bills).

• Address where the phone line is to be installed and number of stand (location, name

of street and other information).

•Contact name, phone number and e-mail.

•Mailing and collection address.

Price per line: check with OI TELECOM

Additional Information:

OiTelecom - 0800 643 0014

www.oi.com.br

OFFICIAL LOGISTICS OPERATOR/FREIGHT FORWARDER

MERCOPAR has an official logistics operator that may assist Exhibitors with customs

procedures, transport all over Brazil, packing and unpacking, storage, and internal

operations inside the pavilion.

Contracting the Official Logistics Operator´s services requires that no merchandise be

shipped to Brazil without their guidance. Non compliance exempts the Logistics

Operator from any responsibility for clearance problems and/or delayed delivery of

cargo shipped to the trade show.

WAIVER LOGISTICS

Phone number: +55 21 2209-2525

www.waiverlogistics.com

Exhibitors are free to contract their forwarder of choice.

HEAVY EQUIPMENT ACCESS

Mercopar an official Heavy Equipment access company that may assist Exhibitors with

munck truck, loading cranes or forklifts. To bringing heavy or oversized equipment into

the pavilion by means of requires compliance to the following rules:

http://www.oi.com.br/

http://www.waiverlogistics.com/


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• Entry day in Exhibition Center is from Sep. 17 to 18; in Pavilion 1 and 2 it is from

Sep. 23, according to schedule in this Manual;

• The appropriate form must be filled in and submitted by August, 28, 2014,

indicating which company will provide the service.

• PROMOTERS must be informed of dimensions and weight of equipment, as well as

type of transportation necessary by filling out Form 07 – Heavy Equipment Display

that can be accessed at www.mercopar.com.br - Restricted Area for Exhibitors.

It is incumbent upon EXHIBITOR to provide transportation of items being displayed, as

well as remove them at the end of event; store packaging; assemble, disassemble and

repackage items and carry out payment therefore.

After this date, with or without the completed form, entry of such equipment will be

subject to a feasibility check by the Organizers, since space for movement will be

limited to floor aisles.

Companies that use the Cargo Handling services (Forklifts and Munck trucks) at

MERCOPAR 2014 should contact Guinchos Vanin, Guinchos Mariante, Guinchos

Caxiense, directly at contact provided below.

PROMOTERS may not be held liable for services rendered, payments and any

unforeseeable event.

For security reasons, no other cargo handling companies will be authorized to enter the

pavilion. For additional information in regard to scheduling, please contact:

GUINCHOS VANIN

Mr. Paulo Madalosso

Phone number: +55 54 3025-2244

Email: [email protected]

Web site: www.guinchosvanin.com.br

GUINCHOS MARIANTE

Mr. Gabriel, Michael, Micael


http://www.guinchosvanin.com.br/


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Phone numbers: +55 54 3228-8788 / 3025-4048 and 3228-3841

[email protected]

www.mariante.com.br

GUINCHOS CAXIENSE

Mr. Nestor, Valente

Phone numbers: +55 54 2992-1000/ 54 9975-3333 - Nestor/ 54 9976-5461 - Valente

[email protected]

FILLING OF FORMS

Please access www.mercopar.com.br - Restricted Area for Exhibitors and type your

login and password, and fill all Forms required for your company to participate in the

trade fair.

There are a total of 14 Forms, including mandatory and optional forms, as identified

below:

How to access the Restricted Area for Exhibitors:

Login: National Registry of Legal Entity number

Password: contract number – the 04-digit number in right top part of the contract

ATTENTION: Forms that are completed and submitted more than once, will

automatically be replaced by the last form submitted.

FORM 01 – EXHIBITOR PASSES

Deadline: August 22 – obligatory.

Personal and non-executives should be used by the exhibiting company and will be

printed as requested on Form 01 - Exhibitor Credentials. The name of the exhibiting

company will be printed the same as entered in the Commercial Lease Temporary

Space.

If the EXHIBITOR needs more passes than informed in the table above a form must be

filled until Aug. 22. For payment with bank slip, the deadline is until Sep. 09.


http://www.mariante.com.br/



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After Aug. 22, additional credentials required to be paid and removed the Exhibitor

Service from Sept. 17, the value according to the prices of Table II will be charged.

Area (m²) Up to 20 21 – 50 51 – 100 Over 100

No. of Passes * 10 15 20 30

*Maximum number of free EXHIBITOR passes

ATTENTION: All passes requested will be delivered at the Exhibitor Service at the

Centro de Feiras e Eventos Mário Bernardino Ramos (Festa da Uva) from Sep. 17 on.

No passes will be sent by mail.

The passes have the following fields: holder’s name, exhibiting company name, title,

and barcode. This information is read by an optical reader.

The use of passes in a visible place is mandatory for exhibitors, assemblers and

services providers.

FORM 02 – REQUEST FOR ADDITIONAL EXHIBITOR PASSES

Deadline: Aug. 22 – must be filled if necessary.

After that date, there will only be allowed hiring service providers for services of

cleaning, security and catering from the official companies recommended by promoters.

Security).

Passes are individual and may not be transferred, they must be used by people hired to

provide the EXHIBITOR services (catering, reception, cleaning and executives) during

assembly, show and disassembly. Those passes do not allow visiting the other stands

and participation in side events.

Each EXHIBITOR has the right to 04 (four) service passes (except security). If the

EXHIBITOR needs more passes than informed above, the form must be filled until Aug.

22. For payment with bank slip, the deadline is until Sep. 09, according to the prices in

Table II.

Additional passes requested after Aug. 22, must be paid and taken at Exhibitors

Service as from Sep. 17, according to the prices.


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ATTENTION: The EXHIBITOR is the only responsible for registering his suppliers. In

case of not filling this FORM, the service providers will not be allowed to enter or remain

in the event.

We would like to inform that the EVENT COORDINATORS that are hired to provide

service at the stand as a coordinator and security guard must be registered in FORM 2

and 3 as well as present the requested documents. Those professionals are only

allowed to remain in the pavilion during the assembly, show, and disassembly. It is not

allowed to offer their services to other exhibitors. If that occurs, they are going to be

taken off the event.

The Work Passes are only going to be delivered to the registered person himself, after

presenting personal identification.

FORM 03 – REGISTRATION OF THE SECURITY COMPANY

Deadline: Aug. 22 – must be filled if necessary.

After this deadline only authorized companies recommended by the promoters may be

contracted as security providers.

Each EXHIBITOR has the right to 01 (one) security pass. If the EXHIBITOR needs

more passes than informed above, the form must be filled until Aug. 22. For payment

with bank slip, the deadline is until Sep. 09, according to the prices.

Additional passes requested after Sep. 22, must be paid and taken after Sep. 17 at

Exhibitors Service, according to the prices.

To obtain approval of the Security company, Exhibitor is required to complete this

FORM and submit documentation to Hannover Fairs via do Fax: +55 11 3521-8000 or

email: [email protected], according with the rules contained herein, and

receive a written approval.

According to guidance provided by the Brazilian Federal Police, in order to avoid

contracting of unregistered companies, as well as unqualified personnel to render


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security services, and even authorized companies with irregular status before the

Department of Private Security Control (“DELESP/SR/DPF”) when contracting said

services it is essential that you request the following main documents, issued by the

Federal Police:

License to Operate (valid in the State of Rio Grande do Sul);

Certificate of Safety (valid for one year);

Revision of License to Operate (valid for one year).

The documents mentioned above must be sent to fax: + 55 11 3521-8020 until Sept. 22

along with the Exhibitor’s company name, security company name and name of the

security guards to be hired in order to have the information checked by Promoters in

proper organs and have the company approved or not. The EXHIBITOR must also

request:

• Work Agreement;

• Second copy of the employee registration card or ID badge (I.N. nº 3 of 1/Sep/97);

• Registration as Security Agent with the MTBE (Ministry of Labor and Employment)

• Time card.

In case the EXHIBITOR opts to contract third party services, please note that the

contracting company engaging said services can be held co-liable for labor duties,

therefore, should require that his service provider submit a copy of his articles of

association to confirm that it is duly and regularly established, fulltime employee payroll,

duly notarized copy of F.G.T.S and payment and Social Security (“GFIP”) Information,

in order to have enough elements to be protected in case of a law suit.

FORM 04 – REQUEST FOR POWER, WATER AND SEWAGE

Deadline: Aug. 22 – mandatory filling (to contracts with basic assembly or without

assembly)

It is mandatory to request adequate power supply necessary to be installed at the

stand. This form is mandatory even for stands that do not have surpassed the

amount they are entitled to or either have basic assembly.


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Each Exhibitor is entitled to 1 KVA for every 12m² leased, and each EXHIBITOR is

entitled to a minimum of 1KVA. If the size of an Exhibitor’s stand is not a multiple of 12

m², the number shall be rounded down.

The form must be filled until Aug. 22. For payment with bank slip, the deadline is until

Sep. 09, according to the prices.

After Aug. 22, all the request must be paid at Exhibitors Service, from Sep. 17

according to the prices.

TECHNICAL STANDARDS AND ELECTRICAL ENERGY REQUEST

Information on how to request electrical energy to the stand:

The electrical energy at Centro de Feiras e Eventos Festa da uva is:

220 V - Neutral phase

380 V - three-phase must be requested in FORM 04.

Each EXHIBITOR must determine which components in its stand will require 220

V or 380 V electrical energy, request and pay for said outlets by filling out the

proper Form.

If EXHIBITOR requires 110 V or 220-three-phase electrical energy, EXHIBITOR

must provide compatible transformer with the required charge, while the pavilion

does not provide said voltage. EXHIBITOR must base his request on the total

amount of electrical energy to be used.

By calculating the amounts according to the example below, EXHIBITOR must

determine its total consumption in kVA for lighting, as well as for equipment that will be

used during event (refer to list of equipment and consumption).

Example: Three (3) 100-watt spot lights each = 300 watts = 0.3 kVA

How to calculate electrical energy supply to fill in the Form?

1. In the event your stand has the following equipment:

10 (ten) 110 W light bulbs 1.000 W or 1,0 kVA (220 V)

1 (one) 800 W computer 800 W or 0,8 kVA (220 V)

Total equipment consumption: 1,8 kVA (220 V)


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In this case, a supply of 2 220 V kVA, must be requested because kilowatts can only be

requested in whole numbers and rounded up.

2. If equipment displayed requires three-phase energy:

1 hp piece of equipment 760 W or 0,76 kVA (380 V)

Total equipment consumptionn: 1 kVA (380 V)

In this case, a supply of 1 380 V kVA, should be requested, because that is the minimum

that can be contracted for this type of electrical energy.

3. Therefore to fully comply with all your stand’s needs, your electrical energy supply

would be: 2 220 V kVA + 1 380 V kVA Total = 3 kVA of electrical energy

The EXHIBITOR must fill the at www.mercopar.com.br, the Form 04 - Request

for Electric Energy, Water and Outflow, according to the KVA consumption table

below. No refunds are going to be made in case of electrical energy and paid and not

used.

4. The amount of electrical energy required will be verified by the Technical Crew and

the total amount to be paid may vary according to actual requirements identified, as

identified on the first day of event. If an excess consumption is identified, an

additional charge will be made.

5. Electrical Energy, Three phase outlets and Sewage request Forms are only intended

for electrical energy and hydraulic consumption. Lighting accessories, outlets,

transformers, adapters, circuit breakers, extensions etc., and its installation must be

requested and settled separately with your stand’s assembly contractor.

EXHIBITOR must turn off lights of their stands and arrange separate connections

for refrigerators or other equipment that cannot be turned off during the night.

Failure to comply will result in a fine of R$ 900.00 (Nine Hundrad Reais) per day,

which will be sent an invoice to the Exhibitor later.

WE RECOMMEND:

Your electrical energy requirements are assessed by a technician to avoid incorrect



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calculation of the amount required.

The use of no-breaks for equipment that require stable energy source.

TABLE OF CONSUMPTION

ILLUMINATION

Special 1.000 W light bulbs 1,00 160 w Mixed lamp 0,16

Fluorescent lamp + 110 w Reactor(oh) 0,11 250 W Mixed lamp 0,25

Fluorescent lamp + 40 w Reactor 0,04 500 W Mixed lamp 0,50

Fluorescent lamp + 20 w Reactor 0,02 Neon light (per linear meter) 0,03

Incandescent lamp - 100 w 0,10 Laser 1,40

55 w Halogen lamp 0,05 Light canon 1000 watts 1,00



Halogen lamp (hqi) + 150 w Reactor 0,15

CLIMATIZATION

Air conditioner - 10.000 btu 1,35 Air fan 0,12

Air conditioner - 15.000 btu 2,00 Large ventilation 0,20

Air conditioner - 18.000 btu 2,10

AUDIO VISUAL AND MULTIMEDIA

Lap top 0,50 Color Tv / Plasma Tv 0,30

Personal com puter (PC) + monitor 0,80 VHS system / Dvd 0,10

PC printer 0,25 Video wall ( 9 TV’s / 29” each) 12,50

Projetor 0,50

KITCHEN/ CATERING

Household electric coffee maker 0,60 freezer (horizontal/vertical) 0,50

Commercial use - electric coffee maker (small)

1,00 Refrigerator (minibar) 0,15

Commercial use - electric coffee m aker (large)

2,50 Refrigerator (residential 0,45

Electric oven (small) 0,80 Electric beer dispenser 0,10

Electric oven (large) 1,50 Microwave over 1,40


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HYDRAULICS

The installation will have a supply point of ¾ or 20 mm diameter to water and 50 mm to

sewage will be charge additional fees. This fee is not supply sinks or the water/sewage

tubing. It is not allowed to interfere in the Pavilion’s equipment. It is not allowed the

installation of toilet bowl in the exhibition area.

The location for this installation of water and sewage points must be determined

in the assembly project of stand in the Form 04 – Request for electrical

energy, water and sewage. It will be charge by the point that will be installed.

The PROMOTERS are responsible to provide the electric energy, water and

sewage points.

It is the responsibility of EXHIBITOR to provide the connection of water taken for

use in the stands, and disposal of their sewage. In the absence of a point near

the stand, the EXHIBITOR must provide plastic containers with a capacity

commensurate with its need;

The stands that use hot water to make the connections of sewage drainage pipes

with PVC and amendments duly pasted and not hoses to avoid mishaps.

It is mandatory to use removable floor when water installations in the stand or

use special structure that allows the distribution of electrical installations in a

protected way.

Use only services its own tanks, washing equipment, painting and others,

including cleaners used in the assembly and is strictly forbidden to use the toilets

for that purpose, under penalty of payment of fine.

We would like to inform that there is no sewage system in Pavilion 1. The

EXHIBITOR is responsible to provide plastic bins with capacity according

to his needs.

To forms filled until August, 22, a bank slip will be sent with due date of Sep., 09,

according to the prices.


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To forms filled after Aug., 22, a bank slip will not be sent. The payment must be made

at Exhibitors Service and the prices are charged. Requests after the deadline will be

considered according to availability.

FORM 05 – COMPRESSED AIR

Deadline Aug. 22. – optional.

The compressed air points shall be specified on the stand assembly plans and the

request therefore will be made through this form. Total cost varies according to amount

of points requested.

All registration requests after the deadline must be made at the Exhibitor Service after

September 17, according to the prices of this manual.

All requests submitted after the deadline will be serviced according to availability.

INSTALLATION OF COMPRESSED AIR

It is incumbent upon EXHIBITOR to execute installation from the point made available

by the Promoters to the equipment, and should provide all material necessary to do so

(hoses, clamps…).

EXHIBITOR must complete Compressed Air installation with adequate filter with

pressure regulator to meet its needs, given that PROMOTERS are not liable for

impurities or humidity contained in air.

If EXHIBITOR opts to bring its own compressor, appropriate installations that

completely eliminate health risks to people, goods or items in stands, as well as

acoustic insulation to avoid high noise levels or vibrations that disturb operations in

neighboring stands must be provided.

EQUIPMENT TESTS

During the assembly period, the conductive line of compressed air will be turned on to

test your equipments , according to the schedules below:

Sept., 27 (Saturday) - from 2:00 pm to 4:00 pm

Sept., 28 (Sunday) - from 2:00 pm to 4:00 pm

Sept., 29 (Monday) - from 1:00 pm to 5:00 pm


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FORM 06 – STAND ASSEMBLY CONTRACTOR/CLEANING FEE

Deadline: Aug. 31 – obligatory (mandatory for companies that contracted without

assembly).

It is the EXHIBITOR’s responsibility to inform PROMOTERS the name of the Contractor

that will assemble the stand in this form.

The stand builder must send the blue prints for approval by Sept. 05, pursuant to the

rules contained herein.

CLEANING FEE: The fee will be charged for cleaning services for common areas of the

Pavilion during the assembly. For Forms completed within the deadline, a bank-issued

invoice will be sent for payment of assembly cleaning fee due to September, 09 to

contractor or Exhibitor, according to information contained in this Form to allow access

to the contractor. No contractor will enter the Pavilion without presenting the document

with the paid fee.

For Forms filled after August 22, the cleaning fee must be paid by ASSEMBLER at

Exhibitor's service in order to be allowed to enter the pavilion. No assembler will have

access to the pavilion without paying the full amount of the cleaning fee.

FORM 07 – DISPLAY OF HEAVY EQUIPMENT

Deadline: Aug. 31. – optional.

Exhibitors that will display heavy equipment and requires Munck truck or forklift

services for handling, must inform PROMOTERS, by Aug. 31, by filling out this Form.

Forms submitted after the mentioned deadline, shall be serviced according to

availability and are subject to a stand disassembly fee in order to allow equipment to

pass.


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Load movement and handling services, as well as payment thereof is fully incumbent

upon EXHIBITOR and must comply with the rules herein.

We would like to remind you that full responsibility for receipt of said equipment is

incumbent upon the EXHIBITOR.

FORM 08 - STAND IDENTIFICATION

Deadline: Sept. 01 – mandatory filling (to contracts with basic assembly)

EXHIBITORS which contracted standard shell scheme services must complete this

Form including the name to be used on stand’s sign.

EXHIBITORS who do not meet the deadline for such will be serviced if there is

availability.

The Corporate Name specified in the lease agreement will be used on stand’s sign for

companies who have not completed this Form.

If EXHIBITOR prefers to use a logo, please mark this option in the Form.

FORM 09 – BUYER PROJECT REGISTRATION

Deadline: Aug. 31. – Mandatory to company that wish to take part

All EXHIBITORS may participate in the Business Rounds / Buyer Project. In order to

participate, this form must be fully completed by the specified deadline.

The sooner this Form is completed, the greater the possibility of obtaining better

results.

All inquiries regarding the Buyer Project will be answered by Mr. Jakson da Luz

Phone number: +55 51 3216 5146 email : [email protected]

FORM 10 – PRESS RELEASE

Deadline: Aug. 31 – Optional


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After this deadline, this Form must be printed and submitted to press room located

within the pavilion.

The information in this form will be used to promote Mercopar and its Exhibitors in the

media in general.

The press office will promote MERCOPAR 2014 periodically advertise the event in

newspapers and national magazines. EXHIBITORS wishing to send information about

their products must fill out the Form 12 available at website - Restricted Area.

Promoters are not responsible for disclosure the information.

Press Release – José Eduardo De Zotti or Ana Klein +55 51 3592-8973 / +55 51 9877-

8797.

FORM 11 – RECORDS REGARDING ENTRY AND EXIT OF MATERIALS

Completion of this form is mandatory

All EXHIBITORS must complete this Form and submit a signed original copy to the

security guards at pavilion when bringing in or removing material to be displayed.

It is the EXHIBITOR’s sole responsibility to keep a reliable employee at its stand when

exhibition material is being received or removed.

TAXES AND CUSTOMS

The EXHIBITOR and the companies hired by him are responsible for the payment of

taxes, duties and financial and social security contributions and other fees of legal

nature in municipal, state and federal range.

It is the EXHIBITOR’s sole responsibility to perform the legal requirements related to the

procedures of samples, products, equipments delivery to be exhibited; free distribution

products, tools and etc at the local of the event.

Product Delivery/Products to be exhibited:

a. The invoice to the dispatch of products to be exposed must be emitted in the

EXHIBITOR’s own name with his own CNPJ number and registration number.


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b. In the invoice there must be the following note:

“The products are intended to be part of MERCOPAR 2014 event - Subcontracting and

Industrial Innovation Trade Fair that will take place during the period of Sept 30 to Oct

03, 2014 at Centro de Feiras e Eventos Festa da Uva, located at 1431, Ludovico

Cavinnato St., Nossa Sra. Da Saude. Zip code 95030-520, Caxias do Sul/RS and must

return at maximum period of 60 days.”

c. In the spaces themselves, discriminate the quantities of products, unit values and

total.

d. The invoiced must be filled according to the state where the send is located:

CFOP code (transaction nature code)

5.914 – Delivery to exhibitions or fairs inside the state.

6.914 – Delivery to exhibitions or fairs in other states (Companies that emit Electronic

Invoices that fail to enter the code 6914 should enter the code 5914 and put the

information in the additional data item B above).

*Check with the organs the suspension or exemption from taxation.

Exhibition of Imported Products:

In order to have the service of customs clearance, we recommend that the company

uses the services of specialized company of your choice.

Return of the Products

To return the products to the EXHIBITOR’s company, there must be emitted an income

invoice with the following note:

“Return of the products that were part of MERCOPAR 2014 event - Subcontracting and

Industrial Innovation Trade Fair that will take place during the period of Sept 30 to Oct

03, 2014 at Centro de Feiras e Eventos Festa da Uva, located at 1431, Ludovico

Cavinnato St., Nossa Sra. Da Saúde. Zip code 95030-520, Caxias do Sul/RS

CFOP (transaction nature code)

1.914 – Return of product sent to exhibition or fair inside the state

2.914 – Return of product sent to exhibition or fair in other states


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FORM 12 – EXHIBITOR CATALOG

Deadline: Aug. 31. – Mandatory

So as to guarantee that your company’s data is correct in the catalog, it is incumbent

upon EXHIBITOR to complete this Form, as well as include your logotype and pictures.

One (1) logotype and up to 3 product pictures may be included per company.

Information about file type and format accepted is specified in the Form itself.

INVITATIONS/TICKETS

Deadline: Aug. 31 – Optional

Exhibitors will be mailed, free of charge, 20 invitation/tickets per square meter of

contracted space.

Additional invitations/tickets can be requested online at [email protected] and

collected free of charge directly in any one of our offices. A fee will be charged for

tickets sent by regular mail. Delivery charges are to be decided by PROMOTERS.

DISASSEMBLY:

STAND BUILDERS: will only be able to access pavilions on Oct. 03, after 9:15 pm to

disassemble window displays and remove electronic equipment duly specified in list or

accompanied by invoice.

Disassembly of stands is not allowed, in such an event, contractor will be subject to a

R$ 2,500.00 - (two thousand and five hundred reais) penalty per stand.

PORTABLE EQUIPMENT REMOVAL

All EXHIBITORS, STAND BUILDERS AND SERVICE PROVIDERS must remove on

Oct. 03rd, from 9:15 pm to 11:00 pm all equipment and materials for small, portable and

consumer electronics (computers, TVs, DVDs, videos, small equipment etc.), owned or

leased, accompanied by invoice or spreadsheets properly.

The PROMOTERS shall not be liable for losses or damages incurred during assembly,

exhibition and disassembly. We recommend that at this stage, a permanent employee

of the company must be at booth until all equipment is removed, or hiring a private

security for the booth (see item Security).


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DISASSEMBLY OF HEAVY EQUIPMENTS

All the EXHIBITORS must remove their heavy equipment on Oct. 04th and 05th from

8:00 am to 3:00 pm accompanied by Invoice.

After the period of disassembly oh the stand should be left without waste or exposure

and the elements used in the stand assembly. All and any debris, material, equipment,

etc. left or forgotten in common areas of Pavilion will be discarded.