exhiitor manual - canadian greenhouse conference · 2017-06-29 · june 2017 anadian greenhouse...

June 2017 Canadian Greenhouse Conference 2017 Exhibitor Manual—page 1

EXHIBITOR EXHIBITOR

MANUALMANUAL

Canadian Greenhouse Conference P.O. Box 11, Jordan Station ON L0R 1S0

www.CanadianGreenhouseConference.com

Carol Pupo Glenna Cairnie

Executive Coordinator Marketing & Events Coordinator Phone: 905-892-9851 Phone: 905-945-5363 Fax: 1-888-437-6161 Fax: 905-945-5386 Email: [email protected] Email: [email protected]

Scotiabank Convention Centre

6815 Stanley Avenue, Niagara Falls ON L2G 3Y9

Exhibitor Set-up: Tuesday, October 3, 2017; 9 am - 6 pm Conference: Wednesday & Thursday, October 4th & 5th, 2017

Exhibitor Move-Out: Thursday, October 5th, 2017; 4 pm - 6 pm

mailto:[email protected]


DIRECTORS &TRADE FAIR COMMITTEE The Canadian Greenhouse Conference (CGC) is Canada’s marketplace for grower technology. Held annually since 1979 the CGC is committed to providing a high quality conference experience for the extension of information through speakers, workshops, demonstration & exhibits.

2017 Canadian Greenhouse Conference Directors & Officers

Chair: Allan Van Staalduinen, Ball Horticultural Inc. Vice Chair: Steve Droog, Kam’s Grower Supplies Treasurer: John Gardner, Durward Jones Barkwell & Company Secretary: Carol Pupo Marketing Officer: Glenna Cairnie

Directors: Niki Bennett, Ontario Greenhouse Vegetable Growers Theo Blom, retired Professor, University of Guelph Wayne Brown, private consultant Shalin Khosla, Ministry of Agriculture, Food & Rural Affairs Lorne King, Plant Products Andrew Morse, Flowers Canada Growers

2017 Trade Fair Committee Chair: Allan Van Staalduinen, Ball Horticultural Inc. Nash Barsky, Annex Publishing Niki Bennett, Ontario Greenhouse Vegetable Growers Theo Blom, University of Guelph Nancy Boekestyn, Berger Wayne Brown, private consultant Glenna Cairnie, Marketing & Events Coordinator Chevonne Carlow, Ministry of Agriculture, Food & Rural Affairs Nathalie Dreifelds, Vineland Research & Innovation Centre Steve Droog, Kam’s Growers Supplies Rob Fluit, JVK John Gardner, Durward Jones Barkwell &Company Dave Harrison, Greenhouse Canada Magazine Shalin Khosla, Ministry of Agriculture, Food & Rural Affairs Lorne King, Plant Products Andrew Morse, Flowers Canada Growers Carol Pupo, Executive Coordinator Terry Talsma, Syngenta Rodger Tschanz, University of Guelph Hein Vanderkamp, Woodenshoe Greenhouses Felicia Vandervelde, Florist B.V.


EXHIBITOR MANUAL INDEX

Page(s)

2018 Conference Dates …………………………………………………...7

Advertising …………………………………………………………………….. 12

Airports ………………………………………………………………………….. 14

Attendee Lists ………………………………………………………………….12

Audio Visual Services ………………………………..……………………..6

Badges (Exhibitors) … ………………….…………………………………. 13

Behaviour …………………………………….………………………….……… 10

Best Booth Awards ………………………………………………………….. 11

Booth Appearance …………………………………………………………… 11

Booth Cancellation ……………………………………………………...….. 9

Booth Cleanup …………………………………………………………………. 11

Booth Drapery Dimensions / Diagrams……………………………… 20

Booth Furnishings ……………………………………………………………. 9

Care of Buildings & Equipment …………………………………………. 9

Carpet ……………………………………………………………………………… 9

Cash Machines (on-site) ………………………………………………….. 6

Committee Members—Trade Fair …………………………………….. 2

Compressed Air …………………………………………………………… 12, 14

Cost (Booth)..……………………………………………………………………. 9

Customs Brokerage ……………………………………………………… 15, 16

Directions to Trade Show ……………………………………………..…...18

Drapery (including End Cap Drapery)…………………………………. 10

Electrical …………………………………………………………………….… 16-18

Emergency Procedures ……………………………………………………… 12

Exhibitor Contract…………………………………………………………… 8-11

Exhibitor Deadlines ……………………………………………………………. 5

Exhibitor Insurance Provider……………………………………………….. 6

Exhibitor Quick Facts…………………………………………………………… 4

Extra Plants &Vegetables (donated) ………………………………….. 12

Fax & Photocopy Service …………………………………………………… 6

Flammable Material ………………………………………………………….. 10

Food: On-Site & Served in your Booth …………………………… 10, 12

Garbage Dumpsters …………………………………………………………… 12

Good Neighbour Policy (1 for 1) …………………………………………. 10

Happy Hour (Wednesday Networking Event) …… ………..……...13

Health & Safety Policy ……………………………………………………….. 11

Host Hotel……………………..……………………..…………………………….. 7

Hours of Operation (Trade Show) ………………………………………. 8

Internet Lines …………………………………………………………….……. 6, 12

Lead Retrieval (Bar Coded) …………………………………………… 6, 12

Liability Insurance ……………………………………………….…………… 11

Loading Docks ………………………………………………………………….. 12

Lucky Draws (Attendees & Exhibitors) ………………………..…… 12

Maps (Parking) ……………………………………………………….………... 13

Material Handling ……………………………………………………….…….. 8

Mediator ………………………………………………………………………….. 12

Move-In, Move-out ………………………………………………………..… 8

New Varieties Display ………………………………………………………. 19

No Shows ……………………………………………………………………….... 9

NO Smoking Policy …………………………………………………………… 14

Packing Crates (Storage) ………………………………………………… 10, 13

Pallet-jacks ……………………………………………………………………..… 9

Parking ……………………………………………………………………….…… 13

Photocopy & Fax Service ………………………………………….….…. 4, 13

Pre-Registration Fees for Attendees…………...……………………. 6

Registration for Exhibitor Staff ……………………………….….…... 13

Sales Solicitation …………………………………………………….….……. 13

Scotiabank Convention Centre (SCCN) address …………….….. 18

Security ………………………………………………………………………..…. 14

Service Contractors & Contact Info …………………………..……... 6

Shipment & Storage …………….………………………………………….. 15

Show Guide / Program Booklet ……………………………………….. 14

Shuttle Service from Airports …………………………………………… 14

Signs, Banners, & Overhead Lighting etc. …………………………. 10,16

Speaker Sessions ……………………………………………………………… 14

Sponsorship …………………………………………………………………..… 14

Statement of Cause …………………………………………….…………… 11

Storage—on-site, Pre / Post Conference …………………….……. 10

Sublet ………………………………………………………………….….….…… 9

Telephones & Telephone Lines ………………………….…….….…... 6

Tow Motors ……………………………………………………………………… 9

Toxic Materials ……………………………………………………….………… 10

Use of Booth / Exhibit Space …………………………………………….. 10

Vacuuming Booth ……………………………………………………….……. 14

Water, Drain …………………………………………………………….……….. 16

Wednesday Night - ‘The Gathering’ …………………………...……... 14


EXHIBITOR QUICK FACTS CGC Trade Show Hours NOTE NEW TIMES

Wednesday: 9:00 am to 6:00 pm Thursday: 9:00 am to 4:00 pm Registration opens both days at 8:30 am

Booth Cost Includes Carpet in booth & in aisles

Drapes: 8 ft. high back drapes &8 ft. / 3ft. high / low side

4 Exhibitor Passes per booth (which includes admission to the Trade Show; the Speaker Program & the Wednesday reception)

Tow motor drivers & pallet jacks, assistance to booth

Company information listed in the on-site Show Guide

Complimentary Parking all 3 days

Complimentary coffee & muffins in the morning & sandwiches & cold drinks at noon on move-in day.

NO ELECTRICAL OUTLETS provided in the booths. Electrical order forms on CGC website.

New Varieties displays

Speaker Program - sessions in Ballroom C & D, upstairs rooms - Room 201/202; 204, 207/208

Purchase food & beverages on-site

1. “Syngenta” Food Court” - snacks & lunches on Wednesday & Thursday

2. “Greenhouse Canada Garden Oasis” - snacks, coffee, light lunches, Wednesday Happy Hour Reception

‘Happy Hour’ Reception—Wednesday, October 4th In the “Greenhouse Canada Garden Oasis” of the Trade Show with cash bar & complimentary snacks Time: 4:00 pm – 6:00 pm

‘THE GATHERING’ - Wednesday, October 4th Elements on the Falls 6650 Niagara Parkway, Niagara Falls

Following the “Happy Hour” is the annual evening event at the ‘Elements on the Falls’. Located on the brink of the mighty Niagara cataract, you will enjoy the company & the food at one of Niagara Falls’ most iconic restaurants. Journey Behind the Falls to experience the thundering waters of the mighty Niagara River. Shuttle Service from the Scotiabank Convention Centre & the Marriott Gateway Hotel.

Everyone is welcome! Companies entertaining a group of customers are encouraged to attend.

Cost for the evening is: $75/person Cut-off date for ticket purchase: Wed. September 27th Reception at 6:30 pm & Cash bar Presentation of Greenhouse Canada ‘Top 10 Under 10’ Awards

Pre-Conference Bus Tour

Tuesday, October 3rd - Leamington area (overnight & local buses). See CGC website for more details.

CGC Attendee Registration

Wednesday & Thursday Full Registration (Trade Show & Speaker Program) On-line: $75.00 (+ HST) On-site: $95.00 (+ HST)

Wednesday Only Registration (Trade Show & Speaker Program) On-line: $50.00 (+ HST) On-site: $70.00 (+ HST)

Thursday Only Registration (Trade Show & Speaker Program) On-line: $50.00 (+ HST) On-site: $70.00 (+ HST)

Wednesday & Thursday Trade Show Only (No access to Speaker Program) On-line: $20.00 (including HST) On-site: $20.00 (including HST)

Students (Trade Show & Speaker Program)-ID Required:

On-site: $30.00 (including HST)


2017 EXHIBITOR IMPORTANT DATES July 1—31, 2017 - All exhibitors will be sent an email with 2017 booth locations & other important conference

information. Multi-Booth Exhibitors will be invoiced for the Balance Owing on booths.

August 1, 2017 1. Final Booth payment due - payment by cheque or Visa / MasterCard (call Carol Pupo - 905-892-9851) 2. New Varieties Display registrations due—see Canadian Greenhouse Conference website 3. Exhibitor Listing changes for the on-site Show Guide if different from the ‘Exhibitor Application’ form sent to Carol Pupo ([email protected]) 4. Sponsorship Request - sponsors need to have confirmed their participation to be included in the CGC On-Site Show Guide 5. Attendee on-line registration opens

August 25, 2017 - Exhibitor Registrations received after this date will not be included in the on-site Show Guide.

September 6, 2017 - On-Line ‘Early Bird’ Attendee Registration closes for Bus Tour

September 6, 2017 - Staff Registration Emails. Individual Exhibitor emails sent to the company contact person on file with instructions for registering booth staff on-line.

September 11, 2017 - NEW SERVICE CONTRACTOR - GES (Global Experience Specialists) - discount deadline to order tables, chairs, easels, etc. (website link to forms available on the Exhibitor page, CGC website)

September 12, 2017 - Scotiabank Convention Centre Forms discount deadline - Food & Beverage, Electrical, Internet, Phone (forms on-line). NO ELECTRICAL OUTLETS PROVIDED WITH BOOTH.

September 15, 2017 - Marriott ‘Gateway on the Falls’ CGC special rate cut-off date (unless hotel is full prior to that date). Visit the CGC website for more information

September 22, 2017 - On-Line Attendee Registration closes for ‘The Gathering’ (Wednesday Evening)

September 22, 2017 - Conexsys - Lead Retrieval - discount price & order deadline (forms on-line)

September 25, 2017 - Crated Customs Shipments to arrive at Mendelssohn Commerce Warehouse for storage (forms available on the Exhibitor page, CGC website)

October 3, 2017 - Freeman - Last day to order sign / banner hanging (forms on-line). Orders placed on-site will be charged additional 10%

October 3, 2017 - Scotiabank Convention Centre Show Site Shipping Acceptance. No advance shipments accepted prior to this date.

October 3, 2017 - Trade Show move-in: 9:00 am to 5:00 pm with specific times depending on the number of booths.

October 4 & 5, 2017 - Canadian Greenhouse Conference


Canadian Greenhouse Conference Website: www.canadiangreenhouseconference.com

Executive & Trade Show Coordinator – Carol Pupo

P.O. Box 11, Jordan Station ON, Canada L0R 1S0

Phone: 905-892-9851 | Fax: 1-888-437-6161

Email: [email protected]

Speaker Program & Sponsorship - Glenna Cairnie

P.O. Box 11, Jordan Station ON, Canada L0R 1S0

Phone: 905-945-5363 | Fax: 905-945-5386


On Site CGC Show Office

Registration area (north hallway pre-function area outside Exhibition Hall C). If problems arise, please contact CGC. Please do not contact the SCCN!

On-Site CGC Phones: (October 3, 4, & 5 only) Carol: 905-932-6143 Glenna: 905-966-3338

Audio Visual Service Contractor

Red Tree Productions Inc. Matt Fudge

30 Edinburgh Road North, Unit B1

Guelph, Ontario N1H 7J1

Phone: 519-837-0000 | Email: [email protected]

Website: www.redtree.ca

Show Decorator NEW FOR 2017 GES - Global Experience Specialists

(carpeting, tables, chairs, full display services) Elmer Thibert

5675 McLaughlin Road, Mississauga ON L5K 3K5 Phone: 905-283-0557 | Fax: 905-283-0501 Order forms on-line

On-Site Service Desk: Loading Dock Area

Customs, Transportation & Storage Contractor

Mendelssohn Commerce

(Customs Clearance, Storage & Transportation Services)

Joe Macdonald

Phone: 905-673-5445 x. 224 | Cell: 416-258-6034 Fax 905-673-2574 Email: [email protected]

Order forms on-line

Electricity, Compressed Air Scotiabank Convention Centre - for Electrical outlets, water, drain, natural gas connections Questions: Contact Ray Anderson [email protected] On-Site Service Desk: Loading Dock Area

Electrical Safety Authority Phone: 1-877-372-7233 or http://www.esasafe.com/

Canadian Standards Association Phone: 416 747 4000 or http://www.csagroup.org

Exhibitor Insurance.com … NEW FOR 2017 John Neofotistos 2780 Highway 7, Suite 103, Concord ON L4K 3R9 Phone: 905-695-2971, ext 103 Email: [email protected] Order forms on-line

Fax & Photocopy Service

SCCN Business Centre & Box Office 6815 Stanley Avenue, Niagara Falls ON L2G 3Y9

Phone: 905-357-7008


Food Service Centre Plate (Exclusive caterer) Michael Collini, SCCN Senior Events Manager

6815 Stanley Avenue, Niagara Falls ON L2G Phone: 905-357-6222 | Fax: 905-357-6212


Note: If you are planning any kind of food or beverage service (popcorn, snacks, coffee, etc.) from your booth, it is necessary to make appropriate arrangements with SCCN in advance. Order forms on-line.

Sign / Banner Hanging Freeman - SCCN Exclusive contractor for hanging banners & overhead lights

Jay Chung: For assistance call: 905-357-7004 Email: [email protected] Order forms on-line On-Site Service Desk: Loading Dock Area

On-Site Cash Machines: Scotiabank

North hallway pre-function Area

Phone/Fax/Internet Line - Installation at booth

There is no free WIFI on the trade show floor - only in the pre-function hallways. SCCN On-site location – Loading Dock during exhibitor move-in or Box Office Front Desk (near Stanley Ave-nue entrance doors)

Telecommunication Order Forms on-line

Registration & Lead Retrieval System

Conexsys - Kyle Dugan

34-7050B Bramalea Road, Mississauga ON L5S 1S9

Phone: 800-661-5319 | Fax: 800-628-8838


Pre-Register for Staff Badges on-Line by September 16th On Site Location: Registration area, north hallway pre-function area, outside Exhibition Hall C Lead Retrieval Order forms: www.conexsysleads.com with event code: CGHC1017E or on the CGC website

SERVICE CONTRACTORS

http://www.canadiangreenhouseconference.com


http://www.conexsysleads.com


Note - The Canadian Greenhouse Conference does not use third-party housing management to book hotel rooms. Please book your rooms only through our web links or by phone at the number provided.

A great conference extends beyond walls of the exhibit hall & session rooms - It is the camaraderie of friends & colleagues that completes the experience & makes the Canadian Greenhouse Conference the place to connect with those who are active in the greenhouse industry.

The host hotel is located directly across the street from the SCCN. The Marriott on the Falls is one of Niagara Falls premier hotels.

On site: Milestones Restaurant & Starbucks

The Pre-conference Bus Tour will leave from the Marriott on the Falls on Monday afternoon.

The Canadian Greenhouse Conference has arranged for an excellent conference rate.

Conference rates available October 1st to October 8th, 2017. Take advantage of this great deal to extend your stay!

Rooms are "run of the house" (the price is the same for all available rooms) - BOOK EARLY FOR THE BEST ROOM SELECTION

ROOM RATE - * $155 per night based on single/

double occupancy * Triple - $175 * Quad - $195

The above rates are quoted in Canadian dollars, per

night based on occupancy & are subject to applicable

taxes & fees ( 13% HST, 3% TIF). Please check with the

reservation sales agent at time of booking to

determine the approximate amount in U.S. dollars.

Room rates include: A hot buffet breakfast for two in the Marriott

Café (main floor) Parking @ $8 daily. Complimentary Wi-Fi in Guestrooms Check-in time: 3 pm, Check-out time: 12 pm

Direct Line for Reservations: 905-374-1077 & request

the special convention rate for the CGC.

You may also book on-line through the CGC website.

HOST HOTEL

Marriott on the Falls Rates: guaranteed until September 15th OR SOLD OUT! Book Early to Avoid Disappointment!

6755 Fallsview Boulevard, Niagara Falls L2G 3W7

Phone: 905-374-1077

2018 Conference Dates: Wednesday & Thursday, October 3 & 4, 2018 Exhibitor Setup: Tuesday, October 2, 2018

Conference Location: Scotiabank Convention Centre 6815 Stanley Ave Niagara Falls ON L2G 3Y9


NEW TRADE SHOW HOURS Wednesday: 9:00 am– 6:00 pm (includes: ‘Happy Hour’ Reception in Trade Show’ 4:00 pm -6:00 pm)

Thursday: 9:00 am– 4:00 pm The Trade Show is open during the Speaker Sessions.

Smoking is NOT PERMITTED anywhere inside the Scotiabank Convention Centre.

MOVE-IN—Tuesday: 9 am until 5 pm Move-in Schedule: Exhibitors with 3 or more booths—9:00 am Exhibitors with 2 booths—11:00 am Exhibitors with single booths— after 12 noon Exhibitors with heavy equipment should arrive as close to 9 am Tuesday as possible.

Exhibit space not occupied by 5 pm on the Tuesday, set-up day, will be forfeited. Payment will not be refunded.

Merchandise/deliveries must be delivered to the Scotiabank Convention Centre loading docks.

The Scotiabank Convention Centre will accept material only on Tuesday, October 3, 2017. Their address is: Scotiabank Convention Centre, 6815 Stanley Avenue, Niagara Falls, ON L2G 3Y9 CANADA

Protective footwear must be worn during move-in & move-out, in the loading dock area. At specific times, the Exhibit Floor (or parts therein) may be deemed as ‘Construction’ areas by the Show Manager. If you have been given permission to be on the floor at these times you will be required to wear an approved hard hat in the designated ‘Construction’ zone. When working higher than 3 meters (10 ft.) you must use fall protection.

It is recommended, as a fire safety precaution, & for insurance purposes, no one under the age of 16 years to be allowed in the exhibit area during move-in/move-out.

During move-in/move-out, exhibit halls, loading dock areas & back of the house service areas are considered hazardous work areas. As such, there shall be absolutely no drinking of alcoholic beverages, no horseplay & in general, any & all unsafe conditions or activities are to be corrected promptly.

Storage for crates or other materials are not provided in the Centre. Exhibitors must make their own arrangements. All materials, boxes, signs & other materials cannot be sent to the Centre prior to the

official move-in date as specified in the exhibitor manual & must be removed upon the completion of the event.

Exhibitors CANNOT continue to set up booth past 5 pm when the building must be vacated. Aisle carpet will be laid as exhibits are completed. All aisles must be clear by 5 pm.

MOVE-OUT Begins after the show closes on Thursday, between 4

pm & 6 pm. No exceptions. Conference registrations are sold until 2 pm on Thursday.

No merchandise sold or given away may be removed from the booth prior to 4 pm Thursday.

Only Exhibitors with walk-out displays will be allowed on the loading docks from 4 pm to 5 pm.

No part of the booth may be removed, packaged, or prepared, nor any other form of booth dismantling prior to 4 pm Thursday. Exhibitors not adhering to the policy will jeopardize future exhibit possibilities, at the discretion of the CGC.

Volunteer staff & equipment are available to assist exhibitors if needed.

For exhibitors using the loading docks: once your exhibit is completely dismantled & packaged, please move it to the loading dock area. Report to the supervisor on the loading docks that you are ready to load. Your truck will be allowed to access the loading dock at that time.

All exhibits must be removed from the Scotiabank Convention Centre. Exhibitors requiring post conference storage, must make arrangements in advance with Mendelssohn Commerce. (Contact info on page 6)

Exhibitors shipping or storing exhibits with Mendelssohn Commerce must have them packaged, labeled & left in their own booth to be picked up at the individual booths at 6 pm.

MATERIAL HANDLING The Scotiabank Convention Centre’s Loading Docks

are located on the West side of the building with access from Dunn Street. Dunn Street is the 1st block North of the SCCN. The Dunn St. entrance is ½ km West of Stanley Avenue on the South (left).

Parking at the loading docks is prohibited. Only vehicles unloading & loading equipment are allowed at the loading docks. Vehicles violating these regulations will be towed away at the owner’s expense.

EXHIBITOR CONTRACT


Oversized & heavy items can be accommodated at the largest bay (door frame 3.81 meter wide & 4.33 meter high) with a ramp to drive up to but not onto the Trade Show floor for immediate unloading only.

Trucks are not allowed on the Trade Show floor.

All materials to be moved at the loading docks must be on wheels or palletized.

Tow motors, Pallet-jacks & dollies will be available during move-in & move-out.

Tow motors available: 9 am - 5 pm on Tuesday, move-in day 5 pm - 7 pm on Thursday, move-out day

The coordination of trade show set-up is done primarily by volunteers. Your co-operation is appreciated.

CARE OF BUILDINGS & EQUIPMENT Exhibitor agrees to comply with all the rules &

regulations of the SCCN.

Nothing may be taped, nailed, tacked, or otherwise affixed to ceilings, painted surfaces, fire sprinklers, columns, fabric or decorative walls in the exhibit halls as well as meeting rooms & ballrooms at SCCN. These prohibitions include the drilling of holes, mechanical fastening (nails, staples, push pins etc.), or adhesive fastening (tape, glue, sticky Velcro etc.), & attaching in any manner of decals, promotional literature or items. Failure to comply will result in a $50.00 minimum penalty per occurrence to the client.

Use of pyrotechnics is prohibited at SCCN.

The use of Helium Balloons must be authorized by the SCCN Event Manager & will be accompanied by a balloon deposit fee that may be reimbursable.

All decorative materials must be flameproof, including drapes, banners, all decorative fabrics, poster paper, foam core board, hangings, curtains, back drops , projection screens, plastics & all other decorative materials.

Exhibitors shall not erect or operate any steam equipment, boiler, motor or stove without the written consent of the SCCN.

Smoking is NOT PERMITTED anywhere on the SCCN property, including loading docks, service corridors, freight alleys, etc. at all times.

BOOTH 1. Cost (H.S.T. Registration # 127 791 929)

Early Bird Rate: 10´x 10’ booth - $1150.00+ 13% HST

Regular Rate: 10’ x 10’ booth - $1450.00.00 + 13% HST

Single Booths - full payment due upon registration.

Multiple Booths - may make full payment or provide a Booth Deposit of $500.00 per booth. The remaining balance will be billed & due August 1st . Overdue interest charged at 2%/month.

International Exhibitors (outside Canada or US) - must make a full payment upon registration.

Payment may be made by Visa or Master Card, a cheque drawn on a Canadian or US Bank or Wire transfer payment in Canadian Funds.

2. Cancellation & Refund Policy

No refunds for booth cancellations received after August 15th of the same year that the Exhibitor application was made, even if the booth space is resold.

Prior to August 15th, a $50.00 administration fee will be deducted from the refund.

If reasons for cancellation are justified to the conference organizers, exhibit space for the following year will not be jeopardized.

3. No Shows

Any empty booth space, as of 5 pm on the Tuesday set-up, will be forfeited. Payment will not be refunded.

Forfeited booth space may be resold, or decorated as a rest area.

If the forfeited booth space was turned into a rest area, the Conference Mediator may allow a ‘no show’ exhibitor to exhibit during the second day of the Conference, only if those circumstances have been fully explained to the Mediator & in his or her opinion, they are justified. There will be no refund of booth payments, regardless of circumstances.

4. Subletting

Under no circumstances shall space be sublet, without written permission of the Canadian Greenhouse Conference Executive Committee.

5. Booth Furnishings - see GES Order Form

No electrical outlet is provided with the booth. Service may be ordered through SCCN using the electrical order form on-line.

Carpet: Exhibit Space & Aisles will be carpeted. Booth Colours: Black or Gray - dependent on location. Aisles - Red

Drapes: 8' high back: Black 8'/3' high/low side: Black

* Draping for End Cap booths - see #6

EXHIBITOR CONTRACT (cont’d)


6. End Cap & Adjacent Booth Draping

End cap booth draping (4 booths+) Back drapes for end cap booth spaces will be 8' high in the centre 10 feet, with 5 feet of 3' high drapes on each side. Note: Exhibitors at end of aisles with 2 spaces will face the aisle. They are not oriented as an end cap. (see page 20 for booth draping & dimensions).

7. Use of Booth Space- Good Neighbour Policy

Exhibits must not obstruct the view of, or interfere with other exhibits.

Exhibits can be built to, but not exceeding, the perimeter of the booth & must conform to the height restrictions set out in the ‘1 for 1 Rule’.

Any place where you abut a neighbour (including those across an aisle) the ‘1 for 1 Rule’ applies.

For purposes of determining height restrictions:

All aisles are considered to be 7 ft. wide

If there is no actual curtain, the base height is 3 ft.

i.e.: You have a regular 10 ft. x 10 ft. booth. (Note: Booth space has an 8' curtain at the back & 8'/3' high/low side curtains.) You have a vertical banner that is 10' high (this is 2 ft taller than the back curtain height) & 2' wide, that you want to place in your booth. As long as the banner is a minimum of 2 ft. away from your 8' curtains, the banner could be placed any where in the back half of the booth. You also have a piece of machinery that is 4' tall, that you want in the front area of your booth. It needs to be placed a minimum of 1 ft. in from the 3' high side curtains; & your 6' high literature rack, if placed in the front half of your booth, will need to be a minimum of 3 ft. from the 3' high side curtains.

Greenhouse structures, because they have walls you can see through, have separate regulations.

Greenhouse Structures can be built to, but not exceeding, the perimeter of the booth.

There can be no covering on the roof or vents. Fire Marshal regulations require the ceiling sprin-kler system to be able to penetrate the whole booth area.

Please contact SCCN Show Management, if the greenhouse structure is over 20 ft. high, because you will need pre-authorized approval from the SCCN operations department.

Side & back wall coverings for greenhouses must be ‘clear & colourless, with no signage’ or meet the ‘1 for 1 Rule’.

Exhibitors will not conduct demonstrations, sales activities, distributions of promotional materials, etc., in a way that interferes with or detracts from adjacent exhibits or annoys other exhibitors / patrons.

No storage of packing crates & boxes is allowed in booths during the conference. A storage area is available on Trade Show Floor near the loading dock & in Ballroom B. Contact move-in coordinator to arrange for storage.

No Flammable Material: (i.e. Gasoline, acetylene, polish, explosives, or inflammable material) will be allowed in any part of the building & no goods or materials that conflict with the rules of the Fire Department may be exhibited or brought into the building. No tissue paper, crepe paper, bunting, etc. may be used in decoration or advertising, unless first treated with flame-retardant. Oils, burning fluids, camphrere, liquid oxygen, ethylene, propane, naphtha, etc. cannot be used except for illuminating the building.

No Toxic Materials: The display & storage of pesticides or products containing pesticides, by exhibitors, at the Canadian Greenhouse Conference Trade Show, is not permitted in keeping with the regulations of the “Pesticide Act”.

All activities must be within the accepted bounds of good taste. Behaviour in a disorderly, abusive or other manner, not acceptable to the Canadian Greenhouse Conference Board will not be permitted.

You are required to report any unsafe condition or accident of which you have knowledge to a security guard or event management.

8. Food in Booths

Sample food/or beverage products may not be distributed or sold by sponsoring organizations except upon written authorization by SCCN.

Only beverages & food ordered through the SCCN can be given to customers. No outside beverages & food are allowed in the SCCN.

9. Signs, Banners & Overhead Lighting

Display signs that are visible from the rear must have a finished image.

Only Freeman Audio Visual can suspend objects from the ceiling. (Freeman ‘sign / banner hanging’ Order Forms on-line).


‘1 for 1 Rule’ - For every foot above the curtain height (8' or 3') that your display or sign extends, your display or sign must be one foot from the closest neighbour’s perimeter.


Minimum of 200 sq. ft. booth space required before any objects can be suspended from the ceiling

Suspended objects must be a minimum of 12 feet from the floor.

Objects must be at least 3 feet inside the perimeter of the booth.

10. Booth Appearance

The Trade Fair Committee for the CGC has devoted a great deal of time, money, & effort to present the best possible conditions for you, the exhibitor. We expect each exhibitor to maintain an acceptable booth appearance.

Any exhibitor whose booth appearance is deemed to detract from the professional appearance of the show or does not meet booth size regulations may receive both a verbal & written reprimand from the CGC. Any exhibitor receiving a reprimand will be expected to improve the appearance of their booth before they are allocated space at the next Conference.

The Canadian Greenhouse Conference reserves the right to reject or prohibit exhibitors without statement of cause.

11. Booth Clean-up

The CGC is a volunteer organization. As a result it is important that you that you clean-up your booth area at the end of the show.

When dismantling your booth, all garbage & plant material must be carried to the dumpster in the loading dock areas or any garbage bin on the trade show.

If you are using a third party to set-up & dismantle your booth, please inform them about clean-up of the booth & removal of garbage & plant material.

12. Liability

Neither the CGC nor any person representing the conference, Conexsys, Freeman, Mendelssohn Commerce, GES, Red Tree Productions, nor the SCCN shall be responsible for any loss, damage or injury that may occur to the exhibitor or exhibitor's employees, representatives, or property, from any cause whatsoever, prior to, during, or subsequent to, the period covered by the exhibitor contract. By signing the ‘Commitment to Exhibit’ contract or registering on-line the exhibitor expressly releases the CGC from & agrees to indemnify them against all claims.

The CGC shall have full power in the interpretation & enforcement of all rules & regulations herein contained & the power to make such amendments & further rules & regulations as they consider necessary for the proper conduct of the show.

Best Booth Awards The success of the Canadian Greenhouse Conference

has been, in large part, due to the quality of booths that exhibitors design for the trade show.

SIX AWARDS in two broad categories will be

presented this year.

The awards will reflect the creativity of exhibitors, the inherent differences in the products being displayed & booth size.

Criteria: Effective use of lighting & plant material to highlight the product & the company. Creative use of space. Informative display including new or interesting display technology. Use of potted plants &/or cut flowers to increase eye appeal of technological displays.

Exhibitors are divided into 2 separate categories. 1. Plant Material – plant material as a product a company markets for Booths up to & including 100 sq. ft.; Booths between 101 & 300 sq. ft. & Booths greater than 300 sq. ft. 2. Technology – equipment or products being marketed for greenhouse crop production including media, greenhouse structures, heating, lighting, fertilization or pesticide application equipment, etc. for Booths up to & including 100 sq. ft.; Booths between 101 & 300 sq. ft. & Booths greater than 300 sq. ft.


Health & Safety Policy

The Canadian Greenhouse Conference is committed to providing a safe workplace for all of its workers.

We consider the health & safety of each of everyone on site to be of primary importance. Our objective is to conduct our business is the safest manner possible consistent with the Occupational Health & Safety Act, applicable regulations & good construction practices.

Management recognizes the right of workers to work in a safe & healthy work environment. All employees, subcontractors, supervisors, & visitors will be held accountable for their health & safety performance. Remember, think first, use common sense & don’t take chances.

Your attitude & cooperation in the promotion of accident prevention will assist in achieving our goal to make the Canadian Greenhouse Conference a better place to work.


ADVERTISING Prime ad spaces are available in our Show Guide for

Sponsors. Contact Glenna Cairnie for more information - [email protected]

ATTENDEE LIST The list of Canadian Greenhouse Conference

attendees is confidential. It is NOT for sale nor given out to anyone asking for it.

BOOTH CLEAN-UP When dismantling your booth, all garbage & plant

material must be carried to the dumpster in the loading dock areas or any garbage bin on the trade show.

COMPRESSED AIR Scotiabank Convention Centre is the sole supplier of

compressed air.

Individual compressors are not allowed.

Contact SCCN for rates (contact info: page 6)

EMERGENCY PROCEDURES The Scotiabank Convention Security Staff are the

designated first responders to an emergency. All have the appropriate certification to handle situations that may arise. There is a defibrillator on-site.

EXTRA FLOWERS, PLANTS & VEGGIES The CGC would be pleased to use any extra plants or

vegetables that exhibitors have left over in our displays.

Contact the show office in the Registration area. (Sorry no signage can accompany the product.)

FOOD

2 On-site food locations: “Syngenta Food Court” - new location in the east

end of the Trade Show Floor, Exhibition Hall A “Greenhouse Canada Magazine Garden Oasis” in

the Centre of the Trade Show Floor - location for the “Happy Hour networking event, food carts, so-cializing, lucky draws.

FOOD or SNACKS served in your BOOTH: Note: Centerplate is exclusive provider of food & beverage services for the SCCN. If you plan to offer ANY food or beverages in your booth (popcorn, snacks, coffee, etc.), it is necessary to make appropriate arrangements in advance. Contact Michael Collini, Senior Events Manager

Tel: 905-357–6222, ext. 7212 Email: [email protected]

GARBAGE DUMPSTER LOCATIONS Dumpsters are located in the loading docks area.

Please leave your exhibit space clean.

HOTEL Marriott Gateway-on-the-Falls, as the conference host

hotel, has special conference rates for CGC exhibitors & attendees. Check the website for further info (Click on ‘Exhibitors’ button at the top of the home page).

INTERNET/PHONE/FAX LINE for Booth There is free low bandwith wireless internet on the

trade show floor in the pre function space / hallways.

Individual phone, fax or Internet Connections (higher bandwith wireless) can be ordered by filling in the SCCN forms on-line (Click on ‘Exhibitors’ button at the top of the home page).

LEAD RETRIEVAL (Bar Coded) Scan badges - Scanners are mobile & do not require

electrical. Bar codes on badges provide info given by attendee at registration: Name, Company, Address, Phone, Fax, Email, Primary & Secondary Crops. Available through Conexsys (contact info: page 6)

LOADING DOCKS Loading docks are located on the West side of the

building with access from Dunn Street. Dunn Street is the 1st block North of the SCCN. The Dunn Street entrance is 1/2 km west of Stanley Avenue on the South (left).

Parking at the loading docks is prohibited. Only vehicles unloading & loading equipment are allowed. Vehicles violating these regulations will be towed away at the owner’s expense.

LUCKY DRAWS 2 draws for Attendees & 2 draws for exhibitors. Names

will be drawn at the Wednesday ‘Happy Hour & Thursday at 3:45 pm. Attendee draws will be iPhones. Winners must be present to claim prize.

MEDIATOR A CGC representative will be available to mediate

problems arising from policy enforcement. Report problems/conflicts immediately to the Executive Coordinator in the Show Office, Registration area.

GENERAL INFORMATION


PARKING FREEE PARKING for exhibitors on move-in day.

The Centre parking is conveniently located next to the facilities & is easily accessed from the intersection of Stanley Avenue & Livingston St (see map below).

There will be a special area for big trucks & can be pre-paid at the SCCN on-site desk.

$4 car parking passes for Wednesday. Exhibitor parking passes provide in & out privileges.

They can also be obtained at the SCCN Show Services table during move in/set-up & front lobby during the show.

There are 823 car parking spaces available on-site.

PHOTOCOPY SERVICE SCCN Business Centre & Box Office 6815 Stanley Avenue

Niagara Falls ON L2G 3Y9

Tel: 905-357-7008 Email: [email protected]

RECEPTION (HAPPY HOUR) Wednesday 4:00 pm - 6:00 pm in the Garden Oasis Exhibitors have the option of:

manning their booth (or securing any valuable items in their booth) OR

joining the group in the Garden Oasis OR leaving the trade show

The Best Booth Awards will be acknowledged during the Happy Hour

The Wednesday ‘Lucky Draw’ winners (attendees & exhibitors) will be announced. Must be present to claim prize.

REGISTRATION FOR EXHIBITOR STAFF * Exhibitor Name Badges & Lanyards

Must be worn at all times while in the building & are required for entry to the show. Please note that the lanyard is a sponsored item & is considered to be an integral part of the name badge for each exhibitor & attendee.

Register staff for name badges by Friday, September 15th. Exhibitors receive 4 free exhibitor badges per booth. These Exhibitor badges allow admission to the conference (Trade Show, Reception & Speaker Program).

To register - an email will be sent September 6th to the contact name on file with instructions on how to register staff.

Lost Name Badges or Staff Changes for Name Badges Go to the Exhibitor Registration desk to have another badge printed.

Additional staff badges - can be ordered when staff names are registered. All staff badges can be picked up at the Exhibitor registration desk in the Registration Area, which will be located in the north hallway Pre-Function area outside Exhibition Hall C

‘The Gathering’ (Wednesday evening premier event) tickets can be reserved for exhibitor staff when name badges are ordered.

Exhibitors may also register on Tuesday from 12 pm to 4 pm.

SALES SOLICITATION Direct sales solicitation at the Conference will be

limited to exhibitors & their agents.

GENERAL INFORMATION (cont’d)

CGC Attendee Registration

Wednesday & Thursday Full Registration (Trade Show & Speaker Program) On-line: $75.00 (+ HST) On-site: $95.00 (+ HST) Wednesday Only Registration (Trade Show & Speaker Program) On-line: $50.00 (+ HST) On-site: $70.00 (+ HST) Thursday Only Registration (Trade Show & Speaker Program) On-line: $50.00 (+ HST) On-site: $70.00 (+ HST) Wednesday & Thursday Trade Show Only (No access to Speaker Program) On-line: $20.00 (including HST) On-site: $20.00 (including HST) Students (Trade Show & Speaker Program)-ID Required:


SECURITY Security will be present 24 hours a day.

Although Security is provided, exhibitors should ensure that valuable items are not left unattended in their booth area.

All exhibitors are responsible for their own property.

SHOW GUIDE / PROGRAM Each conference participant receives the Show Guide

containing: (1) speaker program (2) exhibitor list & booth # index (3) exhibitor contact information (4) trade floor plan (5) general conference information

Trade Show Exhibitors with a confirmed booth space before August 1st will be listed in the Booklet.

The Show Guide goes to print September 1st. Changes to the Show Guide company listing can be made by contacting Carol Pupo at

[email protected]

Deadline for changes: August 1st, unless CGC has already been notified of changes.

SHUTTLE SERVICE FROM AIRPORTS Shuttle Service from 4 airports that are convenient to

Niagara Falls through Niagara Airbus. Conference rates have been arranged & you may book on line at Niagara Airbus. Niagara Airbus Canadian Greenhouse Conference 2017 BOOKING CODE 068 & you may book on line through the website - Click on ‘Exhibitors’ button at the top of the home page > Travel & Accommodations

Please note: You must choose exclusive or shuttle booking. "Exclusive" means that you & your group will have private service. A "shuttle" means that you share transportation with other people who are traveling to the same general area. Group shuttle transportation is less expensive but may have in-creased travel time.

SMOKING POLICY NO SMOKING anywhere on the Scotiabank

Convention Centre Property, including loading docks, freight elevators, service corridors, etc.

SPEAKER SESSIONS Registered Exhibitors may attend any of the speaker

sessions & workshops.

Session times have been varied to encourage traffic flow on the Trade Show floor.

SPONSORSHIP Make the Canadian Greenhouse Conference part of

your marketing plan as 2017 Sponsorship opportunities are still available. Sponsor support is vital allowing CGC to present a professional event while keeping admission costs low for attendees.

Show support for your customers by having your business name & logo prominently displayed as a CGC sponsor. A variety of opportunities in a range of budget levels is available. More details on the CGC website: Click on Conference Details at the top of the home page > Sponsorship in the drop down menu.

STORAGE - PACKING CRATES 1 Storage areas available near loading docks

Ballroom B (carry in display containers, etc.)

‘THE GATHERING’ - Wednesday, October 4th Elements on the Falls

6650 Niagara Parkway, Niagara Falls

Following the “Happy Hour” is the annual evening event at the ‘Elements on the Falls’.

Located on the brink of the mighty Niagara cataract, you will enjoy the company & the food at one of ‘Niagara Falls’ most iconic restaurants.

Shuttle Service from the Scotiabank Convention Centre & the Marriott Gateway Hotel.

Tickets are available by advance purchase only (on-line) - $75 per person + HST

Doors open 6:15 pm. Cash bar

TRANSPORTATION - AIRPORTS 4 Airports are convenient to Niagara Falls Ontario: 1. Toronto’s Lester B. Pearson International Airport (YYZ) http://www.torontopearson.com/ 2. Buffalo-Niagara International Airport (BUF) http://www.buffaloairport.com/ 3. John C. Munro Hamilton International Airport (YHM)

http://www.flyhamilton.ca/ 4. Niagara Falls International Airport (AIG)

http://www.niagarafallsairport.com/

VACUUMING Maintenance vacuuming of your booth space is

available through SCC. Forms available on the CGC website on the Exhibitor Page.

GENERAL INFORMATION (cont’d)

http://www.buffaloairport.com/


SERVICE CONTRACTORS

Customs For shipping of exhibits or products from the U.S. or

other countries, Mendelssohn Commerce will provide suggested transportation routing, co-ordinate delivery to the Scotiabank Convention Centre, post all 7% security deposits, custom-clear the exhibitors goods, interview each exhibitor to arrange for the outward of their materials, & co-ordinate the U.S. customs clearance & transportation back to the required destination. They will provide on-site service during move-in, throughout the show, through to the last move-out day.

Exhibitors arriving by plane or private vehicle with their display & goods, it is necessary that you notify Menelssohn Commerce 6 weeks in advance so that proper documentation (pre-arrival processing system—PAPS) can be prepared for the appropriate border crossing

Exhibitors may ship their materials for display duty & tax free, provided they will be exported from Canada at the end of the show.

Mendelssohn Commerce will post a bond or cash deposit with Canada Customs to be held as security to guarantee the amount of duties & taxes normally applied on imported goods. Exhibitors are responsible for all charges incurred by Mendelssohn Commerce.

Any products imported for the purpose of sale or free distribution to a Canadian resident will be subjected to Canada Customs duty & tax. To enjoy a more favourable customs duty rate, a NAFTA Certificate from the manufacturer must accompany the shipment.

Canada Customs has not granted its Border-to-Show clearance system as it is not authorized for this location. This mean exhibitors goods must cleared at the border, international warehouses, or Pearson International Airport.

For the duration of the show, the exhibit premises are a bonded area. No display items may be removed

from the show area without the consent of Mendelssohn Commerce.

Shipping Instructions

As the Official Transportation Provider, Mendelssohn Commerce can service international bonded freight & domestic (inside Canada) freight.

Please notify Mendelssohn Commerce for Customs Clearance at 416-585-8227.

Domestic & International Shipments:

All crated materials may be sent to the advance warehouse & should be scheduled to arrive in Brampton (accepted before September 26, 2017). Domestic & International shipments are to be consigned to:

Company Name / Booth Number Canadian Greenhouse Conference 2017 c/o ABF/ Mendelssohn Commerce 15 Strathearn Avenue, Brampton, ON L6T 4P1

Direct Shipments to the Scotiabank Convention Centre:

Exhibitors must insure that your shipments are delivered on set up day, Tuesday Oct 3, 2017 prior to 5 pm. Deliveries cannot be accepted before or after this date. These shipments are to be consigned to:

Exhibitor’s Name & Booth Number Canadian Greenhouse Conference 2017 c/o Scotiabank Convention Centre 6815 Stanley Avenue, Niagara Falls, ON L2G 3Y9

Private Movement of Exhibit Materials: For exhibitors using their own trucks or methods of transportation other than the common carrier, exhibitors should advise Mendelssohn Commerce of their bonded freight’s expected arrival to avoid delays.

Return Shipping / Close of Show: Mendelssohn Commerce personnel will be on-site to co-ordinate the outgoing materials & freight from the show. Exhibitors are responsible to ensure these arrangements have been made.

CUSTOMS BROKER, TRANSPORTATION PROVIDER, & STORAGE Mendelssohn Commerce has been appointed as the official customs broker & transportation provider for the Canadian Greenhouse Conference. Canada Customs documents & shipping instructions are available on the website - Exhibitor Information Button drop down menu > Trade Show and Exhibitor Information. For all customs & shipping needs, we recommend that you deal directly with Mendelssohn Commerce by contacting:

Joe Macdonald

Mendelssohn Commerce

Phone: 905-673-5445 x. 224| Cell: 416-258-6034 | Fax 905-673-2574 | Email: [email protected] Perishable products cannot be accepted unless prior special arrangements are made.

Mendelsshohn Event Logistics – Danny

Mekhuri, Operations Manager

40 University Avenue, Suite 1002, Toronto ON

M5J 1T1

Phone: 416-863-9339, ext. 106

Fax: 416-863-5149

Cell: 416-418-4311

Toll: 800-665-4628


SERVICE CONTRACTORS (cont’d)

BANNER / SIGN HANGING Freeman Exhibitors will need to obtain permission from their

neighbouring exhibitor, if they wish to order overhead lighting & that lighting equipment will infringe on the neighbouring booth space.

Order forms are available on-line.

ELECTRICAL - SCCN NO ELECTRICAL OUTLETS are provided by the CGC to Exhibitors. If you need electrical services, please forward the

SCCN order form (on-line under Exhibitor Information before September 12, 2016). For items not listed on the order forms, call or fax requirements & they will quote you a price. SCCN will be available on set-up day from 9 am – 5 pm.

In the interests of public safety, exhibits may be inspected “by the Local Hydro Inspector” to determine if any violations exists

If a violation is identified, qualified SCCN electricians are available to correct the problem. Required corrections will be performed on a time & material basis. If the exhibitor does not wish to have the problem corrected, electrical service cannot be supplied.

Electrical Safety Regulations It is a requirement of the Electrical Safety Code that

any equipment, which is being displayed, offered for sale or used in any show, convention or similar exhibition MUST BE APPROVED.

Without this approval, SCCN cannot provide electrical services.

Electrical Safety Authority Phone: 1-877-372-7233 or http://www.esasafe.com/

Canadian Standards Association Phone: 416 747 4000 or http://

www.csagroup.org

Requirements For Electrical Approvals (1) It is unlawful to sell, offer for sale or display for the

purpose of selling, equipment which does not have the necessary electrical approval required in Ontario.

(2) The most common approvals are CSA (Canadian Standards Associations), Electrical Safety Association Special Inspection, & CSA Special Inspection. There are several newer, less common approvals which may be accepted, but these should be verified with Electrical Safety Association. Equipment which does not bear stickers from an accepted approval authority may be checked by an Local Hydro electrical inspector at the show, at which time it may be insisted that the equipment is approved or removed from the show.

(3) Exhibitors in Canada may obtain these approvals in Canada prior to the time of the show to avoid problems at the show. Foreign exhibitors with equipment unapproved or with equipment that they are unsure whether it is approved, should contact the Electrical Safety Association office at least 30 days prior to the show to make arrangements for approval once the equipment is in Canada.

(4) If an exhibitor wishes to display a piece of unapproved equipment, they may contact Electrical Safety Authority (Tel: 1-877-372-7233) & ask for authorization to display unapproved equipment. This will allow them to display equipment but not operate or sell that specific piece of equipment. Models to be sold will still require approval. This authorization must be arranged at least 30 days in advance.

Terms & Conditions for Exhibitors Consuming Power (1) All electrical connections, installations, motor

connections or any electrically operated equipment must conform to Canadian Standards Association requirements, or other approvals necessary or acceptable & equipment shall bear the acceptable stickers of approval. All equipment shall have a manufacturer’s nameplate, attached showing the operating voltage, phase, hertz horsepower / kilowatts, full load current & whether AC or DC. The use of lamp cord or multiple attachment plugs is not permitted. All necessary equipment or accessories shall be grounded.(6) All display wiring must have a 3-wire grounded cord, minimum #14 gauge. Flat cords are used for under carpet installation.

Scotiabank Convention Centre are exclusive suppliers of: * Electricity * Compressed air (due to noise & power

drain, no personal air compressors are allowed)

* Water, drain * Natural gas connections



(2) The Canadian Greenhouse Conference or its agents (SCCN) reserve the right to inspect any & all equipment & materials which an exhibitor may wish to connect to the facility’s power source &/or may wish to use while in the facility. In the event that equip-ment, materials or an installation do not meet the ap-proval of the Canadian Greenhouse Conference, SCCN, or a Local Hydro Inspector, the equipment, material or installation shall be corrected or removed immediately.

(3) Only an authorized SCCN employee is permitted to make a connection (whether plug in or otherwise) to the facility’s power sources. Under no conditions unless directly related to the exhibitor’s business or display, shall any cooking appliance, kettles or electric heaters be allowed on the facility. No electrical circuit shall be overloaded. No electrical/mechanical equipment shall be restarted after failure until a SCCN tradesperson has found & corrected the cause of the malfunction.

(4) All material & equipment supplied by SCCN shall remain the property of the Company. The exhibitor shall be held responsible for loss of such materials as are associated with his/her booth, & shall compensate SCCN in the event of loss or damage.

(5) The customer agrees to use the equipment provided by SCCN entirely at his or her own risk, to be liable for any & all damage to persons or property & to hold harmless SCCN & its employees, & the Canadian Greenhouse Conference, from any & all liability from the use of the equipment provided.

SCCN Conditions 1- Payment: Out of country payment may be made by

money order, or credit card. Purchase orders are not considered payment. Orders that do not include payment will be regarded as incomplete & will not be processed.

2 - Discounts: Pre-show advance price will apply to orders with payment received prior to the deadline date. Orders received after this date shall be priced as after Deadline Prices.

3 - On-Site Orders: Orders placed during the move-in of the show must be paid by valid credit card, or cash. Cheques will only be accepted if accompanied by a valid credit card number & signature.

4 - Rates: Additional &/or special electrical/mechanical requirements are available on request & shall be supplied at an hourly rate charged for labour plus the

cost of material used. Rates quoted by SCCN include installation, service while in use, & removal.

5 - Credits: It is the exhibitors’ responsibility to advise a SCCN Representative of any problem with our service or product prior to the close of the show.

6 - Cancellations: a) If services have already been provided at the time of

cancellation, original charges will apply. b) No refund on services that require advance planning

i.e. special electrical circuits, transformers, special lighting & non-electrical items.

c) A 50% refund is given on listed items on order form if cancelled in writing prior to the deadline date.

7 - The Prevailing Sales Tax applies to all orders for shows / events held in Canada (no out of country exemptions).

8 - Third Party Order (Exhibitor appointed Contractor): It is understood & agreed that the exhibiting firm is

ultimately responsible for payment of charges. In the event that the named third party does not pay amount owing by the move-in time, charges will revert to the exhibiting company.

9 - Electrical: a) All outlets are supplied to back area of Booth. If required elsewhere, extension cords will be available

at SCCN’s service area for a nominal charge. A charge of 25% above rates quoted will be charged for outlets/feeders fed under carpets.

b) All electrical power is turned off after show closes & turned on prior to show opening. If you require power on a 24 hour basis, please indicate on order form in correct space provided.

c) Permanent building receptacles & columns are not part of booth space. Exhibitors utilizing these receptacles will be charged for their use. Borrowing power from an adjoining booth is not permitted.

d) All electrical connections, installations, motor connections or any electrical operating equipment must conform to all Canadian Standards Association requirements & the Canadian Electrical Code. The use of two wire ungrounded extension cords is prohibited.

e) All electrical equipment should be properly tagged & wired with full information as to ampere, wattage, kilowatts, horsepower, volts, phase, cycle, etc. ready for connection.

f) SCCN is not responsible for damages or expenses in-curred due to power surges, spikes or loss of power.



10 - Electrical Safety Regulations: a) It is a requirement of the Electrical Safety Code that

any electrical equipment which is being displayed, offered for sale or used in any show, convention, or similar exhibition must be approved. The authority for enforcing this regulation is vested in the Electrical Safety Authority.

b) It is illegal to sell, display & / or energize any electrical equipment unless it has been approved by a recognized certification agency (i.e. CSA, ULC). Without this approval, SCCN cannot provide electrical services.

11 - Mechanical: a) All mechanical equipment shall have a nameplate

attached thereto showing approval by the applicable Provincial Authority.

b) All installations & connections to be made to the Centre’s sources of natural gas, compressed air, water & all connections to drains, must be made by an authorized SCC tradesperson.

c) Mechanical services are only turned on during Show Hours.

d) It is the responsibility of the exhibitor to ensure that all pollutants, hazardous wastes, contaminated water etc. is disposed of by a Government Licensed firm for the appropriate waste product.

LIABILITY & INSURANCE The company or individual whose name appears on

the ‘Exhibitor Application’ form takes responsibility for any & all individuals representing the company or him-self while at the Conference. Neither the Canadian Greenhouse Conference nor any persons representing the conference, Conexsys, Freeman, Mendelssohn Commerce, Red Tree Productions Audio Visual Services, GES (Global Experience Specialists) nor the SCCN shall be responsible for any loss, damage or in jury that may occur to the exhibitor or exhibitor’s employees or property, from any cause whatsoever, prior to, during, or subsequent to, the period covered by the exhibit contract.

The exhibitor, on signing the Exhibitor Application, expressly releases the C.G.C. from liability & agrees to indemnify same, against any & all claims due to carelessness of other exhibitors. Any such claims must be paid for by the exhibitor causing same.

Also, the C.G.C. shall not be responsible for any damage to the exhibitor, for failure to provide space for the exhibit, for the removal of the same or for failure to hold a meeting if scheduled.

Please provide proof of insurance prior to the Exhibitor check-in.

DIRECTIONS to TRADE SHOW Scotiabank Convention Centre 6815 Stanley Avenue Niagara Falls ON Canada L2G 3Y9 Tel: 905-357-6222 OR 1-888-997-6222

From Toronto: Follow the Queen Elizabeth Way (QEW) to Niagara

Falls, Canada.

Take Hwy 420 (Exit 30) & follow to Stanley Ave.

Turn right onto Stanley Ave. & follow directly to the SCC.

From the Peace Bridge:

Follow the Queen Elizabeth Way (QEW) to Niagara Falls, Canada.

Take McLeod Rd. exit (Exit 27), turn right & follow to Stanley Ave.

Turn left onto Stanley Ave. & follow directly to the SCC.

From Rainbow Bridge:

Follow Roberts St. (Hwy 420) to Stanley Ave.

Turn left onto Stanley Ave. & follow directly to the SCC.

From the Queenston/Lewiston Bridge:

Follow Hwy 405 to Niagara Falls, Canada.

Take the Stanley Ave. exit, turn right & follow to Thorold Stone Rd.

Turn left onto Thorold Stone Rd, which turns into Stanley Ave.

Follow Stanley Avenue directly to the SCC. To avoid confusion on Tuesday, please ensure that your company representatives & the trucker delivering your exhibit are given: (1) A map of the area (page 11). (2) A map of the Scotiabank Convention Centre. (4) Building layout with loading dock area. (5) Your exhibit space booth number. (6) CGC On-Site phone number for Oct 7, 8, 9 only:

905-932-6143 (Carol) or 905-966-3338 (Glenna) (7) The SCC Web Site is: www.fallsconventions.com


TERMS & CONDITIONS “New Varieties” are considered to be only those varieties of potted plants, cut flowers, bedding plants & vegetables whose introduction does not predate October 1st, 2015.

Location: The New Varieties (Non-Selling) display will be located near the entrance to the Trade Show Floor (north wall).

Eligibility: Space will be allocated on a first

come, first served basis.

Multiple spaces may be requested.

Applications must be received by the Canadian Greenhouse Conference (CGC) prior to September 1, 2017.

Cost: NO FEES to display New Varieties

in 2014.

Display Size: The display will be on a skirted,

tabletop.

Sections are 12” wide & 30” deep.

Setup:

Product must be received by 5:00 pm on Exhibitor set-up day or space will be reassigned.

Exhibitor is responsible to deliver their plant materials to the New Variety area in a form ready for display

Display will be set up when the doors at the loading docks are closed at 5 pm.

Cut flowers are to be displayed in CGC vases, 1 stem per variety.

Tear Down: Because the display is at the

Registration area, exhibitors are responsible for collection of own

material immediately after the close of show (at 4 pm Thurs.).

Any material remaining after 4:10 pm Thursday (show close) will be donated to the University of Guelph Horticulture Club plant sale.

Signage: CGC will provide all display

identification. (5" x 8" signs)

Please ensure all information regarding variety, breeder, booth number, etc. is included with the application form.

The on-site Show Guide lists New Varieties Exhibitors.

This is an educational display. No sales literature or marketing of the new variety is permitted in this area.

Cancellation: Exhibitors unable to display for

any reason, must notify the CGC Executive Coordinator of their wish to cancel prior to September 28th at P.O. Box 11, Jordan Station ON L0R 1S0 Phone: 905-892-9851 Fax: 1-888-437-6161

Failure to notify the CGC of cancellation will forfeit rights to future "new varieties" display space.

Display Restrictions: CGC reserves the right to accept

or reject any display space application.

This display is to provide a showcase of new varieties of greenhouse flowers, plants & produce recently introduced to the marketplace.

CGC reserves the right to refuse display space to any company whose new variety display is not

likely to be, in the opinion of the CGC, compatible with the general character & objectives of the show.

Liability: Neither the CGC nor any person

representing the conference, Freeman, Conexsys, Mendelssohn Commerce, Red Tree Productions, GES, nor the SCC shall be responsible for any loss, damage or injury that may occur to the exhibitor or exhibitor's employees, representatives, or property, from any cause whatsoever, prior to, during, or subsequent to, the period covered by the display contract.

Each exhibitor on signing the display space contract expressly releases the CGC from & agrees to indemnify them against all claims.

The CGC shall have full power in the interpretation & enforcement of all rules & regulations herein contained & the power to make such amendments & further rules & regulations as they consider necessary for the proper conduct of the display.

Registration Form On-line:

go to the Canadian Greenhouse Conference website > click on the Exhibitor Information Button at the top of the Page > click on Tradeshow & Exhibitor Details.

(photo used with permission from HortiDaily)

NEW VARIETIES DISPLAY

For Questions & Clarification Contact Carol Pupo, Executive Coordinator, Canadian Greenhouse Conference

Phone: 905-892-9851 | Fax: 1-888-437-6161 | Email: [email protected]

TRADE SHOW BOOTH SPACE USAGE

MANDATORY for Exhibitors to Follow the Booth Space Usage Regulations Noncompliance will result in losing prime booth space

1. Booth Spaces • Booth spaces available as single (10’ x 10’) or multiples. • Pipe & drape backs are 8’ high, side are 8’ high for 5’ & then drop to side rails that are 3’ high (diagram).

2. End cap booth draping (4 booths +) – considered prime booth space • Back drapes for end cap booth spaces will be 8' high in the centre 10’, with 5 feet of 3' high drapes on each

side (diagram below).

3. Exhibitors at end of aisles with 2 spaces • Face the aisle. They are not oriented as an end cap.

4. Booth Space Usage - Good Neighbour Regulations • Exhibits must not obstruct the view of, or interfere with other exhibits. • Exhibits can be built to, but not exceeding, the perimeter of the booth & must conform to the height

restrictions set out in the ‘1 for 1 Rule’. • Any place where you abut a neighbour (including those across an aisle) the ‘1 for 1 Rule’ applies. • For purposes of determining height restrictions:

o All aisles are considered to be 7 feet wide. o If there is no actual curtain, the base height is 3’. i.e.: Regular 10’ x 10’ booth. (Note: Booth space

has an 8' curtain at the back & 8'/3' high/low side curtains.) You have a vertical banner that is 10' high (this is 2’ taller than the back curtain height) & 2' wide, that you want to place in your booth. As long as the banner is a minimum of 2’ away from your 8' curtains, the banner could be placed anywhere in the back half of the booth. You also have a piece of machinery that is 4' tall, that you want in the front area of your booth. It needs to be placed a minimum of 1’ in from the 3' high side curtains; & a 6' high literature rack, if placed in the front half of your booth, will need to be a minimum of 3’ from the 3' high side curtains.

5. Greenhouse Structures, because they have walls you can see through, have separate regulations • Greenhouse Structures can be built to, but not exceeding, the perimeter of the booth. • There can be no covering on the roof or vents. Fire Marshal regulations require the ceiling sprinkler

system to be able to penetrate the whole booth area. • Please contact SCCN Show Management, if the greenhouse structure is over 20 ft. high, because you will

need pre-authorized approval from the SCCN operations department. • Side & back wall coverings for greenhouses must be ‘clear & colourless with no signage’ or meet the ‘1 for

1 Rule’.


exhiitor manual - canadian greenhouse conference · 2017-06-29 · june 2017 anadian greenhouse...

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