Experiences in Strategic Statistical Planning – Statistical Institute of Jamaica (STATIN) –The Modernization of STATIN

Presented byAnnette McKenzie

Deputy Director General, Statistical Institute of Jamaica (STATIN)

Presentation Outline Background Factors that necessitated modernization

& restructuring of STATIN Developing a Strategic Plan Strategic Objectives Achievements to date Lessons learnt

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Background STATIN created from the former Department of

Statistics became a Statutory Corporation in 1984 by the amendment of the Statistics Act

The Statistics Act clearly outlines the role of STATIN – Section 3(1) sets out STATIN’s objective

Under portfolio of Ministry of Finance & Planning until 2007, now under the Office of the Prime Minister.

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Factors Precipitating the Need to Modernize and

Restructure

Pace of change in the external environment

Management changes

Decentralized operations

Old Technology Inefficiencies

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The Process to Modernization

KPMG Study

Development of Modernization Plan

IMF Review

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The Way Forward

The Vision To be a learning organization that is on the cutting

edge of information and Technology and is responsive to the needs of our clients.

The MissionTo provide relevant, timely and accurate statistical information and technical services, consistent with international standards, to national and international clients.”

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Strategic Objectives CONSOLIDATION OF OPERATIONS PERSONNEL & ORGANIZATION to strengthen the HR unit in order to support the

strategic objectives To create a flexible organization structure

SERVICE ACTIVITIES To institute a client service culture To implement efficient business processes

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Strategic Objectives TECHNOLOGY To strengthen the technology core required to

support all systems and increase efficiencies

STATISTICS To understand the changing data requirements

and to translate user needs into new products To strengthen the legal framework

FUNDING

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Key Outputs

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Resources secured & allocated

Corporate Plan, Policies, regulations and Guidelines formulated, appraised and disseminated.

Financial and technical Support delivered

Building

Strengthened Legal Framework

Improved staff efficiency, performance and morale

Management Information and Research collated and disseminated

Efficient Administrative processes and increased operational efficiency

Improved Indices & Estimates

Performance Monitored

Ministry of Finance and Planning advised

Timely and accurate monthly, quarterly and annual reports for 2001 – 2003 published as scheduled.

Consolidated Operations

Human Resources

Equipment

Technology

Funding

TechnicalAssistance

PoliciesGuidelinesRegulationsStandards

Inputs Intermediate outputs

Final Outputs

Implementation

Incorporate the Modernization processes into Operation Plans for the Institute as well as that of each Division for each year.

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Achievements to date Consolidation of Corporate Area offices

Legal Framework reviewed - at “White Paper” stage

Organizational Restructuring & Introduction of PMAS

Introduction of a Quality Management System Data

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Achievements to date

Data Management System for 5 processes developed - November 2008

External trade Surveys Demography Central Register of Economic Units Media clippings

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Achievements to date

Revision of the CPI

Introduction of PPI

Revision of SNA Upgrading of Source Statistics

- Including Business Register Development- Revision of Classification Systems

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Lessons learnt / Issues

Difficulties in managing expanded workload

Project management

Have a Plan B

Succession Planning

Scarcity of Professionals

Buy in of stakeholders Relationship of the core programmes with

the supporting system14

Experiences in Strategic Statistical Planning – Statistical Institute of Jamaica (STATIN) –The Modernization of STATIN

The End