expert | bespoke | efficientvanguard-consultancy.com/vanguard profile.pdf · the ethos which drives...

Expert | Bespoke | Efficient

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03Vanguard-Consultancy.com

Contents

Executive Summary

About Us

Our Values

Programme Management

Construction Delivery

Cost Consultancy

Dispute Avoidance & Resolution

Development Management & Advisory

Pre-Construction & Procurement Services

Project Management

Risk Management

Feasibility Studies

Due Diligence

Property & Facilities Management Consultancy

Change Management

Management Consulting Activities

Quantum Assessment

Contact Us

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Vanguard Consultancy | Company Prof ile

Vanguard-consultancy.com

Company Prof ile | Vanguard Consultancy


Executive Summary

Vanguard provides high quality Consultancy Services Regionally and Internationally through our industry/sector experts. Continuously providing our diverse range of clients with bespoke solutions adding value to their business and projects throughout the life-cycle.

Our Consultants have a broad range of expertise developed in the UK, Europe and within the Middle East in both Employer/Client and Contracting based commissions/employment.

Covering the range of project types, Residential, Commercial, Retail, Infrastructure, Airport Construction, Healthcare Education as well as Custodial projects. All forms of Procurement methodologies, Traditional Design & Build and Management Contracting as well as PPP/PFI Public Private Partnership projects.

Our Managing Director started his career in the UK working for Balfour Beatty, one of the UK's most respected Construction Companies and has developed his career in a number of worldwide 'tier one' contracting organisations.

Our Consultants are chosen with pedigree and evidenced delivery in mind to ensure that we offer experienced, seasoned and capable staff to understand the Clients needs and to ensure that reports are delivered in a professional manner.

Our range of services covers not only the initial commencement, development, feasibility, design management phases, but also all stages of the active construction project, contract administration, claims review, payment processing and interim certifications as well as project and programme management. Our specialist range of services covers some of the more expert elements of construction/property projects including claims review, quantum assessment and post contract Facilities Management strategies and solutions.

Headquartered in Dubai, United Arab Emirates, Vanguard Consultancy has an international reach with key consultants being in the United Kingdom, Europe and Asia. Our Consultant's are able to travel to clients international locations as well as dovetailing within a clients local organisation. dependent on the client requirements.

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About Us

Vanguard “a group of people leading the way in new developments or ideas”

Created to deliver first class, cost effective solutions to clients regionally and internationally Vanguard encompasses a network of industry professionals with vast experience across all aspects of Property and Construction, including Dispute Resolution and Arbitration as well as extensive experience within all aspects of Property and Facility Management.

The ethos which drives the business is simple - to deliver high end consultancy, specific to meet the client’s needs at a realistic price.

A key constant within the construction and property industry is the requirement to deliver projects within budget and on time, as well as giving due regard to post completion operational/facilities related issues, a process which is often overlooked in current construction projects. Vanguard can assist through these phases of your project from inception through to feasibility, procurement, contractor placement, management and resolution/finalization of project accounts or claims.

Additionally Vanguard can ensure that good operational practices are considered and implemented during the life of the project resulting in operational efficiencies post completion.

Vanguards ability to limit/control overheads and to leverage our consultancy team over a number of projects allows us to offer competitive rates or fixed price contracts across the wide range of our services. This unique approach allows our Clients to benefit from professional expertise on a project by project basis without the retained employment costs . Put us to the test, give us a call for a free no obligation discussion, to see how Vanguard can help you, your project and your returns.

$750 Million Project Savings

$200 Million Legacy Projects

$5 Billion Managed Projects

$$$$$$$$$$$$$$

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Expert - Bespoke - Efficient

ExpertHaving great knowledge and experience in a trade or profession - proficient implies a thorough competence derived from training and practice - adept implies special aptitude as well as proficiency - skillful implies individual dexterity in execution or performance - expert implies extraordinary proficiency and often connotes knowledge as well as technical skill.

EfficientEfficiency is drive and enabled by our experienced consultants as well as our employed systems and processes. We see efficiency as a further way of adding value to our clients and our reports and submissions are simple in format whilst capturing all necessary content. Allowing even the inexperienced clients to make informed timely and correct decisions throughout all stages of their project.

BespokeVanguard are conscious that one size rarely fits all particularly in the field of property/construction and infrastructure projects, our service offerings are therefore completely flexible allowing clients to pick and choose key services or elements thereof for a particular project and Vanguard will craft a bespoke response tailored to suit the clients needs without being overly expensive or offering services with no value add.

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Programme Management

Proper planned and sequenced activities as well as the proper allocation of resources, labor, plant, materials subcontract etc are key to defining the likely duration associated with any project.

Often project programme's are prepared without proper resource allocation, unrealistic procurement and/or approval timelines and criticalities which are not correctly linked resulting in an incorrect or inappropriate critical path. This can result in a project program which is inherently unrealistic from the outset. Given the contractual requirements associated with the Time for Completion and the financial penalties which flow from completion dates it is essential for both contractor and client that proper processes applied to the preparation of the project plan and the associated project programme.

Vanguard has significant experience, across multiple project types and procurement methodologies in the evaluation and preparation of Construction/Procurement and project program’s.

Using the latest Primavera P6 software or Microsoft project we can create, review and interrogate construction plans and identify any key areas of concern prior to the commencement of any project. Equally evaluation through the physical works identifying current status of the project, procurement and potential delays and culpability for change and associated Extension of time and or claims for loss and expense.

Project reporting can be provided on a monthly basis identifying key impacts or likley impacts of Client change before they are formally instructed. Additionally Vanguard can manage the programe on behalf of the Client to ensure that contract is properly administered with regards to the Contractors obligations for the completion of the project.


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Projects are separate to business-as-usual activities, requiring people to come together temporarily to focus on specific project objectives. As a result, effective teamwork is central to successful projects.

Construction Delivery is concerned with managing discrete packages of work to achieve objectives. The way the work is managed depends upon a wide variety of factors.

The scale, significance and complexity of the work are obvious factors: relocating a small office and organising the Expo share many basic principles but offer very different managerial challenges.

Construction Delivery is a process within the overall Project Management Plan which has been finalised into a Project Execution Plan. We believe that the following contributing execution plans are required to successfully deliver a construction program.

scope - which the design process has been completed and tendered time - which is the basis of the construction contract schedule cost - which is the basis within the construction contract quality control - control of scope of works and basis of project completion procurement - required to complete the construction contract risk - understand and mitigation measures communication – a complete documentation exchange HR- ensuring the right Team in place at all times

The successful completion of the construction delivery will be measured against the pre-set perimeters set out in the Closing Management Plan. This is achieved by applying all necessary requirements of the monitoring and controlling management plans.

Please refer to the Change Control section which covers how project requirement changes are managed and controlled for effective control.



Driving efficiency at every stage of our projects, constantly striking the right balance between quality and cost. Our cost management service provides independent, impartial, specialist advice on the full scope of construction costs throughout the life cycle of projects.

An extensive track record of working in partnership with clients, consultants and contractors in both the private and public sector. Our people are central to the development of client partnerships, helping to negotiate commercial terms with contractors and suppliers so that risks and rewards are shared.

Our services in more detail:

1. Benchmarking

2. Cost and change management

3. Cost planning

4. Engineering services and IT cost management

5. Feasibility studies

6. Life cycle cost planning

7. Procurement and contract advice

8. Risk and contingency management

9. Specialisms

10. Strategic Cost Advice

11. Value Engineering


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We offer contract and dispute management services focused on best practice delivery and the minimization of risk, conflict, and cost for the client. We work closely with our clients to help them understand contract risks and provide expert opinion on the evaluation of claims, and the avoidance of disputes.

Contract Formulation

Dispute Management

Advise on construction procurement strategies

Suggest the most appropriate form of contract

Draft pre-qualfication and tender documents

Identify contractual risk and suggest alternatives

Analyse amendments to standard forms

Claims defece and rebuttals

Independent third party opinion

Claims preparation and substantiation

Expert witness

Forensic delay analysis

Negotiated settlement

Mediation, adjudication and arbitration

Support to legal counsel

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For many clients, stepping outside their core business into the world of property portfolio development and management can be challenging, but Vanguard offers a full development management service, assisting clients with the initial startup processes and analysis of the financial viability of a scheme. We formulate robust and appropriate development strategies and manage the development process from the appointment of a professional team through to the planning and successful delivery of projects, ensuring you start right.

The PMI PMBOK starts the development process with collating the Client’s project requirements into the Initiating Charter. Along with a schedule period of time and a cost allocation, we will prepare via a series of options, ideas that fit the Charter requirements.

Base options are refined during the development period and tested against market conditions for value and profit outcome expectation. Modelling software is employed to verify a project development result for:

High level cost and time documentation Cost ratios for investment (IRR) Payback periods A list of potential investors and intended market to be captured A list of both risk and opportunities to be managed

At Vanguard, we pride ourselves with the large collection of project data that we have at our disposal which is utilised for initial benchmarking exercises and cost verification and control.

This data and therefore project benchmarked overview allows for quick turnaround on what will work and what will not work based on the initiating perimeters – saving the Client time and cost by prevent unnecessary development paths from being followed.

The commencement of Value Engineering starts in this process by finding the correct architectural and engineering solutions in development. As the concept design progresses, refinement of value engineering is the art to apply the same requirement or intent by finding the cost reductions in design opposed to scope reduction.


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Our pre-construction service is central to our commitment in adding value by finding and delivering best solutions for our clients, with a defined/methodical approach for developing scope, cost and program prior to the execution of capital projects.

Historically, pre-construction involves preliminary planning and engineering in order to define the project, identify potential issues, and analyse cost impacts. The benefits of defining the project scope, schedule and cost as early as possible with the most efficient use of resources and funds is key to any viable project. Our Pre-construction services ultimately help our clients to determine if the projects viability.

In order to accurately undertake the pre-construction services it’s essential to understand the our clients requirements for the project. Thereafter Vanguard will prepare a detailed pre-construction Scope of Service to ensure that all deliverables and associated time frame can be agreed.

Our service provides a number of benefits for our clients, most importantly and in conjunction with our Feasibility and/or Due Diligence services allow our clients to make informed decisions about the project, size, scale, timeline, cost, risk etc. with minimal financial expenditure.

This service can usually be undertaken, dependent on complexity of the Project within a 4-8 week period. Shorter reduced scope/solutions can be provided dependent on clients requirements. Vanguard can provide a fixed fee for this scope or reimbursed based on agreed weekly/monthly rates for the key resources.

Benefits of the Vanguard Pre-construction Process.

There's a whole range of unique issues we can address. Some of the most common include:

Site selection and requirements Go / No Go – (Project feasibility) Equipment selection (Option analysis) Options for the schedule to avoid obstacles such as critical equipment deliveries, planned production,

weather, holidays, etc. Evaluation of utilities Evaluation of soil conditions Identify permitting requirements and issues early on Value engineering options and building material analysis Cost savings options and constructibility reviews

The pre-construction process is ideal for projects that are not well defined, or projects that have complex design and functionality.



Project Management

We understand what it takes to ensure a successful project delivery. Our consultancy expertise covering the inception through to completion and operational phases of any project allows Vanguard to identify key project drivers and ensure that strategies are developed in conjunction with the client to develop and deliver a project which balances the requirements of time, cost and risk.

The core components of project management are:

defining the reason why a project is necessary capturing project requirements, specifying quality of the deliverables, estimating resources and timescales preparing a business case to justify the investment securing corporate agreement and funding developing and implementing a management plan for the project leading and motivating the project delivery team managing the risks, issues and changes on the project monitoring progress against plan managing the project budget maintaining communications with stakeholders and the project organisation provider management closing the project in a controlled fashion when appropriate

Our system is not rigid and can be tailored to suit your organisational requirements by either supplementing existing systems or filling in where necessary.

Vanguard can provide Senior Project Managers or Project Directors on your projects to ensure proper management delivery and the management of fundamental elements of Time, Cost and Scope.



In the current financial climate, a comprehensive understanding of the risk and opportunity inherent in your business venture or project is crucial. By understanding the certainty and exposure around cost, benefits and schedule, intelligent and informed decisions can be made regarding investment options and ongoing delivery.

We align risk awareness with programme and project objectives, allocate risk appropriately, drive timely decision-making and focus management activity on critical areas. Detailed cost and schedule analyses evaluate the likelihood of achieving key dates, indicate budget resilience, and develop appropriate risk contingency allowances.

Our approach ensures you are in control of strategic, programme, project and operational risks throughout the development life-cycle, providing: a focus on critical success factors confidence in the selection of cost-effective options compliance with corporate governance and regulatory requirements improved communication and understanding of uncertainty at all levels.

Risk and opportunities are comprehensively recorded, valued and mitigated. For risk activities which are defined, mitigation is applied via Reduce, Avoid, Accept or Transfer - (RAAT) Each mitigation is carefully and clearly planned and tailored to the Client’s requirements.

Within the Project Management Plan, Risk is confirmed by:

Identify Risk Perform Qualitative Analysis Perform Quantitative Analysis Risk responses / mitigation

The Project Execution Plan will provide for a Monitor and control function as well as a process to review project status for new risks.

The Opportunities Project Management Plan allows for all potential savings (time / cost or both) to be identified and applied at the appropriate point in the schedule.



The purpose of feasibility studies is to: Establish whether the project is viable, help identify feasible options and assist in the development of other project documentation such as the business case, project execution plan and strategic brief.

On large or complex projects, there may be a number of different feasibility studies carried out, sometimes requiring different skills, and considering issues such as:

Planning permission. The likelihood that an environmental impact assessment will be required. Other legal / statutory approvals. Analysis of the budget relative to client requirements. Assessment of the potential to re-use existing facilities or doing nothing rather than building new facilities. Assessment of any site information provided by the client. Site appraisals, including geo-technical studies, assessment of any contamination, availability of services, uses

of adjoining land, easements and restrictive covenants, environmental impact and so on. Considering different solutions to accessing potential sites. Analysis of accommodation that might be included or excluded. Assessment of the possible juxtaposition of accommodation and preparing basic stacking diagrams. Assessing operational and maintenance issues. Appraisal of servicing strategies. Programme considerations. Procurement options.

Various stakeholders, statutory authorities and other third parties may need to be consulted in the preparation of feasibility studies.

Vanguard utilise both proprietary financial models and bespoke software solutions dependent on the clients requirements and necessary outputs. The assessments carried are presented in a structured way so the client can decide whether or not to proceed to the next stage. These reports highlight key investment performance indicators, such as Residual Land Value, Profit, Margin, NPV and IRR. Using the sensitivity and probability analysis tools, simple yet detailed risk assessments can be performed on the project with ease, while the ability to compare multiple options ensures that the best financial outcome for the development site is achieved.



For many clients, stepping outside their core business into the world of property portfolio development and management can be challenging. Vanguard offers a full development management service, assisting clients with the initial startup processes and analysis of the financial viability of a scheme. We formulate robust and appropriate development strategies and manage the development process from the appointment of a professional team through to the planning and successful delivery of projects, ensuring you start right.

Technical due diligence is just one part of the process of property acquisition, but it’s significance should not be underestimated. While a decision to purchase or occupy a property is often governed more by commercial pressures than by faults in the building, the due diligence process is designed to alert the purchaser to issues that will affect the building as an investment and as an asset. This enables the risks that are inherent in property acquisition to be managed.

The Technical Due Diligence process is a means of mitigating the risks associated with any property acquisition (lease or purchase) by assessing the condition of the building and the documentation available, and providing a detailed report in the commercial context that the acquisition is to be made. A well-executed due diligence process provides investors and prospective occupiers with a strong position to negotiate on price and to mitigate risk.



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Our priority is to deliver high quality, cost effective, best practice solutions.

Vanguard provides Property and Facility Management consultancy services throughout the Middle East, UK, Malaysia, Asia and Australia. Our team have extensive experience of delivering best practice solutions to a diverse range of industries worldwide.

Our priority is to provide high quality, cost effective, best practice solutions to maxmise performance of our clients' facilities. Whether we are finding efficiencies in a building’s systems, providing interim management of the daily facilities operations, or helping companies to accommodate more employees in less space, we are always focused on getting the best out of your property and helping you to reach your corporate objectives.

Whether you require initial pre-contractual guidance or post-contract strategies, Vanguard is here to assist you. Our activities include :

Pre-Contract Services

Review of design / Compliance Operational Efficiencies Value Engineering Green Buildings RFP Process / Tendering

Post-Contract Services

Management / Operational / Policy & Procedures Whole Life Costing & Lifecycle Planning Energy Efficiency

Operational Services

Lifecycle modelling Implementation of FM Service Delivery Strategies, Contracts & Budgeting Sinking Fund analysis Performance reviews – Including development of KPIs SLAs RFP Process / Tendering – negotiation and selection – outsourcing advice Asset Management – portfolio planning

Strategic Planning

Review of existing processes – gap analysis - best practice to develop and implement strategies to improve business processes.

Property Management

Handover and Inspection services Landlord services Operational services



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A unique approach to change management increases the success rates in programme's and accelerates results.

We believe that if people need to do things differently, then areas of resistance need to be addressed, so the change can be managed and delivery of benefits accelerated. When all stakeholders involved are fully engaged and participating in the change process, exceptional results can occur.

Our services are designed to support clients in bridging the gap between the aspirations of executives, technical project teams and the people in the business impacted by the change.

Each offering is supported by our own tools, templates and methodologies that are designed to accelerate your change delivery by reducing the time it takes to embed change and thereby reducing disruption to the business.

Typical process includes the following :

Objective : advise, manage and support the desired change:

A discovery exercise to gain knowledge A workshop to drive joint objectives Development of a new shared vision to drive joint objectives Development of common values to drive desired behaviors A new joint structure eliminating duplication A structured communication plan Transition and training

Results:

Reduction in headcount and staff turnover Plan alignment Increase client satisfaction Shared savings Innovation Rewards




Vanguard Consultancy - delivering high quality, cost effective, best practice solutions.

Development Advice

Highly professional, always reliable and cost effective business consultancy providing development advice and support to the property sector. We offer establishment and relocation of businesses, with comprehensive understanding of local property markets, lease and landlord issues, the construction process, and property and facilities management.

We pride ourselves on understanding our client’s business objectives, defining property requirements and ensuring delivery of cost-effective solutions within clear budget and programme constraints.

Tailored to suit the requirements of our clients and specific projects.

Performance Management.

Helping organizations to improve their performance, operating primarily through the analysis of existing organizational problems and the development of plans for improvement.

Rolling out best practice and transferring practices.

Providing :

Organizational change Management assistance Development of coaching skills Process analysis Technology implementation Strategy development Operational improvement services


Providing our clients with critical construction claims expertise to help them secure the best resolution possible.

Cost/Quantum Analysis - Construction contract audits and project control reviews.

Our Vanguard professionals have performed construction contract audits and project control reviews across a number of projects. These reviews seek to identify the correct allocation and identification of project costs as well as the identification of costs which have been allocated to a project incorrectly or inappropriately. Vanguard can also ensure that costs are reviewed and reconciled against project budgets to provide a detailed analysis of overspend, mis-allocation and areas of under recovery.

Vanguard has extensive experience in the maximisation of formal claims and contract variations, ensuring that all relevant costs, preliminaries, head office overhead, cost escalation, equipment costs are considered and included to maximise returns for contractors and subcontractors. Equally Vanguard have also reviewed submitted contractor claims received by clients to ensure proper entitlement with a view to ensuring only valid costs are considered/certified. The costs associated with any project delay/overrun can be easily quantified by our Consultants including lost profits and increased costs.

Damages Analysis - Identifying the root causes of cost overruns or inefficiencies, and isolating the impact of specific events or actions on direct and indirect costs.

Construction Cost and Programme Services

Schedule/Programme Analysis - Analysis of the as-planned and as-built schedules as well as contract records to determine the cause of each delay and identify the associated impact and liabilities. Our efforts are focused on identifying the root causes of cost overruns or inefficiencies. When reviewing claims prepared by the opposition, our experts perform an in-depth evaluation of the methodologies employed in the claims calculations, including a critical examination of the supporting documentation.


AddressBoulevard Plaza Tower 1, Level 14

Sheikh Mohammed Bin Rashid Boulevard

Downtown Dubai,PO Box 937332DubaiUnited Arab Emirates

Contact Tel +971 4 424 5109Mobile +971 50 557 4977Fax +971 4 455 8556

[email protected]

Websitevanguard-consultancy.com

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Contact Us Tel +971 50 557 4977 E nqu iry@va nguard-consu ltancy.com

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