exploring new frontiers in aquatic sciences information … · 2020-01-13 · exploring new...

Exploring New Frontiers in Aquatic Sciences Information Management

38th IAMSLIC Annual Conference, August 26-30, 2012 24th CYAMUS Annual Meeting, August 24-25, 2012

Anchorage, Alaska, USA

UAA / APU Consortium Library


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Program Sponsors IAMSLIC gratefully acknowledges the support of the following sponsors whose generous contributions have enabled us to support member travel, attendance, and conference events, and are very much appreciated.

INTER-RESEARCH

http://www.int-res.com/home/

Thomson Reuters

http://thomsonreuters.com/

EBSCO http://www.ebsco.com/

ProQuest http://www.proquest.com

IODE http://www.iode.org/

University of Alaska Anchorage

www.uaa.alaska.edu/

Harrassowitz http://www.harrassowitz.de/index.html

cruiseabout

http://www.cruiseabout.com.au/

Discovery Car Hire Australia

http://www.discovery-carhire.com.au/

DEJAN SEO http://dejanseo.com.au/

iSelect http://www.iselect.com.au/

Centrepoint Finance

http://www.centrepointfinancedirect.com.au/

OzForex http://www.ozforex.com.au/

ninefold Cloud Computing http://ninefold.com/

http://www.int-res.com/home/

http://thomsonreuters.com/

http://www.ebsco.com/

http://www.proquest.com/

http://www.iode.org/

http://www.uaa.alaska.edu/

http://www.harrassowitz.de/index.html

http://www.cruiseabout.com.au/

http://www.discovery-carhire.com.au/

http://dejanseo.com.au/

http://www.iselect.com.au/

http://www.centrepointfinancedirect.com.au/

http://www.ozforex.com.au/

http://ninefold.com/


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The Local Arrangements Committee thanks the Anchorage Convention and Visitors Bureau for free material, and also Tony Larsen (EBSCO), David Hamilton (Springer U.S.), and Timothy Otto (Thomson Reuters) for generously donating conference bags and the free miscellanea to put in them.

We would also like to extend special thanks to our Anchorage sponsors who donated additional items for the Guin Auction including:

• Arctic Office Products www.arcticoffice.com/

• Humpy’s Great Alaskan Ale House humpys.com/anc/

• Kobuk Coffee Company www.kobukcoffee.com/

• Moose’s Tooth Pub & Pizzeria www.moosestooth.net/

• UAA Bookstore www.uaa.alaska.edu/bookstore/

Program Exhibitors IAMSLIC thanks our generous sponsors and invites you to visit them at the exhibit tables just outside of the conference meeting room:

Inter-Research

Thomson Reuters

ProQuest

http://www.arcticoffice.com/

http://humpys.com/anc/

http://www.kobukcoffee.com/

http://www.moosestooth.net/

http://www.uaa.alaska.edu/bookstore/


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IAMSLIC Officers President (2011-2012) Amy Butros Scripps Institution of Oceanography Library University of California San Diego [email protected]

President-Elect (2011-2012) Maria Kalentsits Fisheries & Aquaculture Library FAO, Rome, Italy [email protected]

President-Elect (2012-2013) Sally Taylor Woodward Library University of British Columbia [email protected]

Secretary (2011-2013) Maureen Nolan Natural Sciences Library University of Washington [email protected]

Treasurer (2010-2012) Sandra Abbott-Stout Quimby Library Unity College, Maine [email protected]

Past President (2011-2012) Marcia Croy-VanWely Library, Fisheries and Oceans Canada Vancouver, British Columbia [email protected]

Conference Committees

Conference Program Committee Dorothy Barr Marcel Brannemann Daria O. Carle Jean Crampon Ruth Gustafson Maria Kalentsits Sally Taylor Jennifer Walton Steve Watkins

Conference Sponsors Committee Beth Avery Amy Butros Daria O. Carle Marcia Croy-VanWely Maria Kalentsits Catalina Lopez-Alvarez Elizabeth Ann R. Peimer Joyce Shaw

Local Arrangements & Host Committee Daria O. Carle Paula Johnson Celia Rozen Conference Account Manager Daria O. Carle Celia Rozen Joe Wible

Conference Website Sally Taylor

Conference Proceedings Dorothy Barr

Guin Auction Coordinator Lenora Oftedahl

mailto:[email protected]







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24th Annual Cyamus Meeting

August 24-25, 2012

Anchorage, Alaska

Friday, August 24 1730-1930 CYAMUS WELCOME RECEPTION (UAA Student Union Den) Alaska-themed buffet with hot / cold appetizers; cash bar for beer and wine Saturday, August 25 CYAMUS MEETING (UAA / APU Consortium Library, Room 307) 1000-1015 Registration 1015-1030 Welcome, Introductions 1030-1200 Short presentations to share tools, initiatives and issues 1200-1300 Lunch 1300-1600 Short presentations continued

Online poster presentation: Coos Bay Bibliography / Barbara Butler

Abstract: A comprehensive bibliography of monographs, theses, agency reports and peer-reviewed literature relating to Coos Bay was compiled using EndNote. Each of the 415 resources was examined to determine where samples were collected. Google Earth was used for the initial geo-referencing and then KML files were transferred to GeoCommons.com to create the final graphic. Future plans include quarterly updates to the database and the addition of data sources. See: http://geocommons.com/maps/180226

1600-1800 Cyamus Business Meeting 2000 Bus departs University Lake Hotel for downtown Anchorage 2030-2300 Dinner (32 people max) at the Glacier BrewHouse (optional) Food served family-style at tables; cash bar for beer and wine

http://geocommons.com/maps/180226


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Sunday, August 26, 2012

0900-1200 Optional Field Trip to Alaska Native Heritage Center (Bus departs conference hotel 0845; returns 1230) http://www.iamslic.org/conf2012/conference-outings/

1400-1600

1600-1700

1730 -

IAMSLIC Executive Board Meeting (Library Dean’s Conference Room – 302A)

IAMSLIC/IODE Discussion

Registration – APU Carr Gottstein Lobby

1800-2000 Welcome Reception – APU (Alaska Pacific University) Carr Gottstein Lobby

http://www.iamslic.org/conf2012/conference-outings/


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Monday, August 27, 2012 0830-0900 Registration; Speaker set-up (Library Room 307)

0900-1000 Opening Ceremony Alaska Native Blessing / Ossie Kairaiuak, Alaska Native Studies UAA Chancellor Welcome / Tom Case, UAA Chancellor UAA Library Dean Welcome / Steve Rollins (rescheduled to Wed am) IAMSLIC President Welcome / Amy Butros 2012 IAMSLIC Conference Convener Welcome / Maria Kalentsits

1000-1040 An Overview of Alaska Fisheries and Current Policy Issues / Keynote speaker: Dr. Gunnar Knapp, Professor, Institute of Social and Economic Research, University of Alaska Anchorage

1040-1100 Break 1100-1200 First IAMSLIC Business Meeting 1200-1300 Lunch

SESSION 1: Innovations in Instruction Moderator: Dorothy Barr, Museum of Comparative Zoology, Harvard Univ., MA, USA

1300-1340 Exploring Gaming Technology to Influence Ethical Research / Presenter: Michelle Leonard, University of Florida, Marston Science Library, FL, USA

1340-1420 Creating QR Codes for Point-of-Use Teaching and Learning Activities / Presenter: Elizabeth Connor, Daniel Library, The Citadel, SC, USA **Participants are requested to bring their smartphones to the session

1420-1440 Break

SESSION 2: Changing Roles for Libraries Moderator: Ruth Gustafson, University of California Davis, Shields Library, CA, USA

1440-1520 Fight of Our Lives: Innovative Ways Libraries Can Remain Relevant in the Face of ITC Developments: Case of the ORI Library / Presenter: Zanele Hadebe, Okavango Research Institute, Botswana

1520-1600

The Changing Role of NAFIRRI Library and What It Has Done to Stay Viable / Alice Endra, NaFIRRI, Uganda; Presented for author by Ruth Gustafson

1600-1640 Environmental Justice: Worldwide Case Studies and Contaminants in Alaska / Invited speaker: Dr. Frank von Hippel, Professor, Department of Biological Sciences, University of Alaska Anchorage

1645-1730 Executive Board Meeting


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Tuesday, August 28, 2012 0830-0900 Registration; Speaker set-up (Library Room 307)

SESSION 3: Databases and Discovery Moderator: Jean Crampon, University of Southern California, Science & Engineering Library, CA, USA

0900-0940 Show Me the Databases: What Would Stephanie Use? / Presenters: Janet Webster, Hatfield Marine Science Center, OR, USA, & Barbara Butler, Oregon Institute of Marine Biology, OR, USA

0940-1040 Panel Discussion: On the Wild Frontier of Discovery / Moderated by Steve Watkins, CSU Monterey Bay Library, California State University, CA, USA

1040-1100 Break 1100-1140 How Chitons Explain the World / Invited Speaker: Dr. Henry

Huntington, Science Director, Arctic Program, Pew Environment Group

1200-2300 Box Lunch / Trip to Seward (meeting in another location)

(Bus departs UAA Consortium Library 1200; returns to conference hotel 2300)

Alaska SeaLife Center

1430-1500 – Light refreshments and introduction to the ASLC

1500-1600 – Science presentations

1600-1830 – Behind-the-scenes tours / Self-guided tours

1830-2030 – Reception/Dinner Buffet in Underwater Viewing area


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Wednesday, August 29, 2012 0815-0845

0845-0850

Registration; Speaker set-up (Library Room 307)

Welcome from UAA Consortium Library Dean / Steve Rollins

SESSION 4: Data Management Moderator: Sally Taylor, Univ. of British Columbia, Woodward Library, BC, Canada

0850-0930 Engaging New Audiences with Specialized Data / Presenters: Constance Rinaldo, Ernst Mayr Library, Museum of Comparative Zoology, Harvard University, MA, USA & Cathy Norton, MBLWHOI Library, MA, USA

0930-1010 Data Interview / Presenter: Jennifer Walton, MBLWHOI Library, MA,USA

1010-1050 Data Publication/ Presenter: Lisa Raymond, MBLWHOI Library, MA, USA

1050-1110 Break

SESSION 4: continued

1110-1230 IODE Panel Discussion on Data Citation / Moderated by Cathy Norton, MBLWHOI Library, MA, USA

1230-1330 Lunch

SESSION 5: Posters Moderator: Steve Watkins, CSU Monterey Bay Library, California State Univ., CA, USA

1330-1435 11 x 5-minute brief poster presentations

1435-1510 Break and poster viewing

SESSION 6: Sponsor Presentations Moderator: Maria Kalentsits, Fisheries and Aquaculture Branch Library, FAO, Italy

1510-1535 Inter-Research presentation / Presenter: Ian Stewart, Inter-Research

1535-1600 Data and Tools to Help the Library Support Research Excellence, Collaboration, and Performance Measurement / Presenter: Kristin Culp, Thomson Reuters

SESSION 7: Green Flash Moderator: Lenora Oftedahl, Columbia River Inter-Tribal Fish Commission, OR, USA

1600-1700 Series of short presentations on useful topics or resources

1800-2200

1930-

Banquet at the Quarter Deck, Captain Cook Hotel (Bus departs conference hotel 1730; returns 2200)

The Endangered Belugas of Cook Inlet / Banquet speaker: Dr. Leslie Cornick, Associate Professor of Marine Biology, Alaska Pacific University


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Thursday, August 30, 2012 0830-0900 Speaker set-up (Library Room 307)

SESSION 8: Repositories and Digital Preservation Moderator: Marcel Brannemann, Alfred Wegener Institute for Polar and Marine Research, Bibliothek, Germany

0900-1000 Aquatic Commons Panel Discussion / Moderated by Joan Parker, Moss Landing Marine Laboratories/Monterey Bay Aquarium Research Institute Library, CA, USA

1000-1040 Preservation and Conservation in the Digital Age: International Treasures / Presenters: Linda Pikula, U.S. NOAA/Miami Regional Library, FL, USA & Nancy Kraft, University of Iowa, IA, USA

1040-1100 Break

1100-1140 Second IAMSLIC Business Meeting

1140-1200 Presentation on 2013 IAMSLIC Conference in Florida / Jaime Goldman

1200-1215 Closure

Friday, August 31, 2012

1100-1900 Optional tour to Portage Glacier http://www.iamslic.org/conf2012/conference-outings/

http://www.iamslic.org/conf2012/conference-outings/


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Abstracts of Presentations, Panels and Posters

PANEL DISCUSSIONS

DATA CITATION

Moderated by: Cathy Norton, MBLWHOI Library, Marine Biological Laboratory/Woods Hole Oceanographic Institution, MA, USA

Panelists: Peter Pissierssens, IOC Project Office for IODE, Belgium Sticks and Carrots: Today's Many Challenges of the Data Manager

Today's technology makes it possible for anyone to make data available online almost instantaneously. What is the impact for oceanographic data centers of the IODE network? More than ever issues like data policy, standards, quality control, quality management framework, and metadata are of crucial importance. But how can we convince scientists to hand over their data? How can librarians help?

Linda Pikula, U.S. NOAA/Miami Regional Library, FL, USA Building an Infrastructure for Data – Science Data and the Librarians Role

“The data deluge is a reality in many fields. Scientific instruments are generating data at greater speed, densities and detail than before possible.” “Digital technologies are reshaping the practice of science.” “Increases in computational capacity and capability drive more powerful modeling, simulation and analysis.” There is a place for Data in the scholarly life cycle and a role for Librarians in this cycle. How will we define our role?

Lisa Raymond, MBLWHOI Library, Woods Hole Oceanographic Institution, MA, USA

Melissa Cragin, AAAS Science & Technology Policy Fellow in residence at the Directorate for Biological Sciences, National Science Foundation, NW, USA Data-in-Mind: Scaling up Data Activities in the BIO Directorate at the National Science Foundation

The Directorate for Biological Sciences at the National Science Foundation funds research on fundamental questions in biology, as well as infrastructure to support that research. While “big data” is often in the spotlight, solutions for management and (re)use of smaller stores will continue to be needed by researchers. What does the landscape of barriers and solutions for “long-tail data” look like? What are the questions driving policy activities related to data archiving at the NSF? This presentation will include an overview of BIO programs working to form coordinated data infrastructures, and which of those are most significant for the kinds of hybrid data collections found in aquatic sciences information centers.


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Tom Moritz, Tom Moritz Consultancy, CA, USA Biodiversity Data – Towards Mainstreaming of Biodiversity Data Publishing: Recommendations of the GBIF Data Publishing Framework Task Group

Logically and technically, “data” provide the evidentiary basis for science and provides support for the formation of public policy. Recent controversies involving the IPCC and the international climate change community make clear the importance of rigorous analysis and management of data. What is—and what will be—the librarian’s role in developing, managing and providing access to data?

Topics for discussion: • The role of the librarian in data citation, use of CrossRef and other services. • Integrated services and managed Intellectual Property Rights (IPR). • The data management plan and the library's role in creating an institutional-wide

plan that meets funding requirements and Access requirements. • What do data managers and librarians do differently with data?

FUTURE DIRECTIONS FOR THE AQUATIC COMMONS: A DISCUSSION

Moderated by: Joan Parker, Moss Landing Marine Laboratories/Monterey Bay Aquarium Research Institute Library, CA, USA Panelists: Sally Taylor, Univ. of British Columbia, Woodward Biomedical Library, Canada Lisa Raymond, MBLWHOI Library, Woods Hole Oceanographic Institution, MA, USA Michelle Leonard, University of Florida, Marston Science Library, FL, USA Helen Wibley, Food and Agriculture Organization of the United Nations, Italy

The Aquatic Commons is a growing repository. Several measures of this are described in the Annual Report. However, the Aquatic Commons Board is keenly aware that a successful repository requires more than increasing deposits. As this is an organizational asset, member input on future directions is essential. This panel of Aquatic Commons Board and Editorial Review Board members will pose scenarios and questions for feedback.

ON THE WILD FRONTIER OF DISCOVERY: A COMPARISON OF TRADITIONAL DATABASES WITH DISCOVERY SERVICES

Moderated by: Steve Watkins, CSU Monterey Bay Library, California State Univ., CA, USA

Panelists: Maureen Nolan, University of Washington, Natural Sciences Library, WA, USA Marie-Pascale Baligand, Irstea, France Marcel Brannemann, Alfred Wegener Institute for Polar and Marine Research, Bibliothek, Germany

With the advent of Web-scale discovery services in recent years that offer a comprehensive index of a library's licensed and locally owned content, all accessible via a simple, single search box, the question naturally arises how these new tools compare with more traditional databases. The panelists share their experiences with the discovery services at their respective libraries, including user response. The panelists discuss various types of searches and offer recommendations regarding when the discovery service might prove


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most effective and when traditional databases should be used instead. A brief analysis of the relative depth of coverage of the literature across a commercial discovery service, Google Scholar, core indexing/abstracting databases, and publisher ejournal collections is presented. The panelists also discuss the pedagogical implications of teaching users this new style of searching and information retrieval.

PAPERS

CONNOR, Elizabeth, Daniel Library, The Citadel, SC, USA

CREATING QR CODES FOR POINT-OF-USE TEACHING AND LEARNING ACTIVITIES

Quick Response (QR) codes are two-dimensional matrix symbols that can be created easily and scanned by the camera feature of various mobile devices. These codes yield point-of-use text, URL or location information. The workshop presenter will walk participants through the steps needed to create different types of codes and give examples relevant to teaching and learning activities, particularly in libraries and museums. Participants will learn how to incorporate different types of QR codes into library signs, informational posters, course handouts, business cards, building directories, catalog records and course management systems. **Participants are requested to bring their smartphones to the session.

CORNICK, Leslie, Dr., Associate Professor of Marine Biology, Alaska Pacific University, Anchorage, AK, USA. Invited Speaker

THE ENDANGERED BELUGAS OF COOK INLET

Dr. Cornick studies beluga communication, diet, and travel patterns and will share new information from recent studies on the health of the Cook Inlet beluga population. Beluga whales (Delphinapterus leucas) reside year-round in the waters of Cook Inlet, Alaska, where they are accessible to residents and visitors of Anchorage, the state’s largest city and home to 42% of the state’s population. Concern about the high level of human-caused mortality on this small population of whales prompted the National Marine Fisheries Service to designate Cook Inlet beluga whales as depleted under the U.S. Marine Mammal Protection Act in 1999. With an estimated decline of nearly 50% between 1994 and 1998, the Cook Inlet population has remained between 300 and 400 animals since 1999. The failure of the population to recover led to an endangered listing under the U.S. Endangered Species Act in October 2008. The population still shows no sign of recovery and currently numbers around 350 whales. Bio: Dr. Cornick's research focuses on interdisciplinary approaches to examining the physiological constraints on foraging in marine mammals, and the plasticity of foraging strategies in response to natural and anthropogenic changes in the environment. She has worked with both captive and free-ranging animals, including dolphins, seals, and sea lions in California, Alaska, Belize, and the Antarctic. Her most recent work includes beluga whale monitoring projects in Knik Arm, Cook Inlet, AK and as a co-Principal Investigator on a NOAA project assessing health of beluga whales in Bristol Bay, AK. She has published in numerous


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scientific journals and is a former National Science Foundation Post-Doctoral Fellow. She received a B.A. in Biological Anthropology from University of California at San Diego, an M.A. in Physiology and Behavioral Biology from San Francisco State University, and a Ph.D. in Wildlife Ecology, Texas A&M University. ENDRA, Alice, National Fisheries Resources Research Institute (NaFIRRI), Uganda

THE CHANGING ROLE OF NAFIRRI LIBRARY AND WHAT IT HAS DONE TO STAY VIABLE

NaFIRRI Information and Data Centre is charged with processing of information, and documenting, repackaging and disseminating research information to stakeholders while ensuring that all fisheries and aquaculture related research information in Uganda is preserved for future use. The paper will examine some of the activities in which the Information Centre is currently engaged in order to meet the information needs of its various stakeholders, such as repackaging of scientific information, factsheets, posters, fish in press publications and community barazas. The Centre carried out needs assessments in five districts of the Kyoga Basin Lakes in Eastern Uganda and Lake Wamala in central Uganda. The paper will examine the role of the library in data librarianship.

HADEBE, Zanele, Okavango Research Institute, Botswana

FIGHT OF OUR LIVES: INNOVATIVE WAYS LIBRARIES CAN REMAIN RELEVANT IN THE FACE OF ICT DEVELOPMENTS: CASE OF THE ORI LIBRARY

With the dizzying pace of ICT advancement, it has become increasingly clear that libraries are under enormous pressure to keep up with these developments or wither away into obscurity. Like most mature organizations, the tendency has been to seek to ensure continued stability and success through reliance on practices that have worked in the past. Now the modus operandi must change. For libraries to remain relevant to customers, they must follow the fundamental rule of business: supply what the market demands. This is forcing libraries to move from being book-centric to user-centric. We can no longer assume that the clientele will come to us; we have to go where they are. Libraries need to find innovative strategies to ensure their relevance. These could include amongst others: service innovations to enhance and improve services; digital innovations to showcase unique collections; marketing through the use of Web 2.0 technologies; and research support through bibliographic management tools.

von HIPPEL, Frank, Dr., Professor, Department of Biological Sciences, University of Alaska Anchorage, AK, USA. Invited speaker

ENVIRONMENTAL JUSTICE: WORLDWIDE CASE STUDIES AND CONTAMINANTS IN ALASKA

Environmental justice emerged as a concept in the early 1980s, and refers to “the fair treatment and meaningful involvement of all people with respect to the development, implementation and enforcement of environmental laws, regulations, and policies.”


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Although this field of inquiry is relatively young, cases of environmental injustice are as old as the exploitation of natural resources and the advent of the industrial revolution. This talk begins with an overview of classic examples and recent events of environmental injustice from around the world due to exposure to contaminants, and then focuses on those issues in Alaska. Both global and local sources of contaminants are examined, with an emphasis on health consequences for rural Alaskans. These case studies will then be put into the theoretical context of studies of environmental justice. Bio: Dr. Frank von Hippel received his Ph.D. in Integrative Biology from the University of California Berkeley in 1996. Born and raised in Anchorage, he returned in 2000 for a position as professor in the Department of Biological Sciences at UAA, where he teaches courses in animal behavior, biogeography, conservation biology, and evolutionary biology. He has authored and edited a wide range of publications in both scientific and non-scientific literature. From 1996-1999, he taught field courses in desert ecology in Arizona and Mexico for Columbia University; he also taught ecology field courses for the University of Pittsburgh’s Semester at Sea aboard a ship that sailed around the world. Dr. von Hippel frequently teaches abroad—in Costa Rica (tropical rainforest ecology), Chile (conservation biology and biogeography), and last year taught the history of the environmental movement in Argentina. He also teaches summer field courses in ecotoxicology for Alaska Natives in Norton Sound. Dr. von Hippel's research focuses on two areas: evolutionary ecology and ecotoxicology, both using freshwater fishes as study animals. His research is primarily funded by the National Science Foundation and the National Institutes of Health. HUNTINGTON, Henry, Dr., Science Director, Arctic Program, Pew Environment Group, AK, USA. Invited Speaker

HOW CHITONS EXPLAIN THE WORLD

Changes in chitons—small intertidal invertebrates—reveal a wide range of influences, from the recovery of sea otters to the social impacts of the Exxon Valdez oil spill. This presentation explores how a small study expanded to address wider environmental and historical influences on the black leather chiton in southern Alaska.

Bio: Dr. Henry Huntington is an Arctic scientist specializing in human-environment interactions including research on traditional knowledge. He is the author or co-author of more than three dozen scientific papers and numerous publications, and has served as a consultant in environmental research and policy, reviewing the regulation of subsistence hunting, documenting traditional ecological knowledge and use of sea ice, and assessing the impacts of climate change on Arctic communities and marine mammals. Dr. Huntington previously worked on a number of international research programs, among them the Arctic Monitoring and Assessment Program, the Program for the Conservation of Arctic Flora and Fauna, and the Arctic Climate Impact Assessment. He holds an undergraduate degree in English from Princeton University, and graduate degrees in Polar Studies from the University of Cambridge.


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KNAPP, Gunnar, Dr., Professor, Institute of Social and Economic Research, University of Alaska Anchorage, USA. Keynote Speaker

AN OVERVIEW OF ALASKA FISHERIES AND CURRENT POLICY ISSUES

Dr. Knapp will provide an overview of Alaska's fisheries—commercial, sport and subsistence—and the many policy issues which arise in managing them. Alaska accounts for half of all United States commercial fish catches. Alaska's fisheries are generally considered models of sustainable fishery management, but managers face numerous challenges in balancing the biological, economic, and political objectives of diverse user groups. Bio: Dr. Gunnar Knapp has been on the faculty of the Institute of Social and Economic Research at UAA since receiving his Ph.D. in Economics from Yale University in 1981. He has conducted a wide variety of research on the Alaska economy and Alaska resources, specializing in markets for Alaska seafood and management of Alaska fisheries resources. Since 1990, Dr. Knapp has studied world salmon markets and the effects of changing market conditions on the Alaska salmon industry. He has made numerous presentations to both academic and industry groups, and has traveled to Canada, Japan, Russia, Norway, Chile and Iceland in connection with his research on salmon markets. Anchorage is a great place for him to pursue his outdoor interests including cross-country skiing, bike racing, and orienteering, as well as his talent for singing in local opera. Dr. Knapp speaks Russian, German, Swedish and French. LEONARD, Michelle Foss, University of Florida, Marston Science Library, FL, USA JOHNSON, Margeaux, University of Florida, Marston Science Library, FL, USA BUHLER, Amy, University of Florida, Marston Science Library, FL, USA ROYSTER, Melody, University of Florida, Marston Science Library, FL, USA EXPLORING GAMING TECHNOLOGY TO INFLUENCE ETHICAL RESEARCH

Librarians play a unique role in higher education. They may collaborate on research projects with scientists, or provide research instruction to graduate students. In a traditional setting, librarians often find themselves performing literature searches or tracking down obscure articles. In the digital age, with literature more immediately accessible, the debate rages on how libraries can prove their relevance and explore innovative instructional design techniques. One topic that is relevant to the entire scientific community is the responsible conduct of research (RCR). With the ease of access to information via the Internet there is daily news about instances of scientific plagiarism, falsification, and fabrication of data. This paper will showcase an online, interactive game to raise awareness of plagiarism, and falsification/fabrication of data. With a two year, $298,000 National Science Foundation grant the authors created an online, interactive game that provides a role-playing environment in which graduate students learn to recognize and avoid plagiarism so they may function effectively and ethically as authors within multi-national research teams. As the saying goes, “good science is ethical science.” Librarians can go a step further and declare that, “good research is ethical research.”


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PIKULA, Linda, U.S. NOAA/Miami Regional Library, FL, USA KRAFT, Nancy, University of Iowa, Iowa City, IA, USA

PRESERVATION AND CONSERVATION IN THE DIGITAL AGE: INTERNATIONAL TREASURES

The VNIO Library, Vietnamese Institute of Oceanography, Nha Trang was founded in 1923, specializing in oceanography in Viet Nam. It has a collection of original books on oceanography of the world published from 17th, 18th, and 19th centuries.

During the IODE OceanTeacher Disaster Planning and Recovery workshop in July, 2010, participant Librarian Dang Thi Hai Yen, of Nha Trang Vietnamese Institute of Oceanography discussed her concerns about a collection of rare books in Viet Nam’s Institute of Oceanography (VNIO) with Nancy Kraft, Instructor, and Peter Pissierssens, Head, IODE Project Office. Linda Pikula, Chair of the IODE Group of Experts on Marine Information Management and OceanTeacher program was consulted. She has been conducting a series of courses under IODE OceanTeacher to motivate and educate on digitization procedures for developing country marine science libraries that are members of the IOC-IODE community. An environmental scan of the digital status and general availability of this VNIO collection was made, and a mission was planned to work with the Institute of Oceanography to discuss methods of preservation and conservation of these books, taking into account local conditions, and to advise on the possibility of establishing a Vietnamese Ocean Digital Library as the VNIO has requested of us. This presentation will discuss the Mission, with emphasis on the challenges a developing country faces. Blog: http://blog.lib.uiowa.edu/preservation/

RAYMOND, Lisa, MBLWHOI Library, Woods Hole Oceanographic Institution, MA, USA

DATA PUBLICATION

Current literature on the topic of data publication suggests that success is best achieved when there is a partnership between scientists, data managers, and librarians. The Marine Biological Laboratory/Woods Hole Oceanographic Institution (MBLWHOI) Library and the Biological and Chemical Oceanography Data Management Office (BCO-DMO) have developed tools and processes to automate the ingestion of metadata from BCO-DMO for deposit with datasets into the Institutional Repository (IR) Woods Hole Open Access Server (WHOAS). The system also incorporates functionality for BCO-DMO to request a Digital Object Identifier (DOI) from the Library. This partnership allows the Library to work with a trusted data repository to ensure high quality data while the data repository utilizes library services and is assured of a permanent archive of the copy of the data extracted from the repository database. This research is being conducted by a team of librarians, data managers and scientists that are collaborating with representatives from the Scientific Committee on Oceanic Research (SCOR) and the International Oceanographic Data and Information Exchange (IODE) of the Intergovernmental Oceanographic Commission (IOC). The goal is to identify best practices for tracking data provenance and clearly attributing credit to data collectors/providers.

http://blog.lib.uiowa.edu/preservation/


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RINALDO, Constance, Ernst Mayr Library of the Museum of Comparative Zoology, Harvard University, MA, USA NORTON, Catherine, MBLWHOI Library, Marine Biological Laboratory/Woods Hole Oceanographic Institution, MA USA

ENGAGING NEW AUDIENCES WITH SPECIALIZED DATA

Digital resources, such as the Biodiversity Heritage Library (BHL), require contextualization to reach beyond their target audience. Availability and access are not the problems; the real challenge is guiding a variety of users to the information they need. While it is critical to maintain the core user group, there is also intent to attract new audiences. Developing guided access is key to expanding use of a complex resource. The purpose of this paper is to explore the strategies used by the BHL to make the extensive and multifaceted corpus of biodiversity literature more attractive to a wider audience. BHL is the literature partner of the Encyclopedia of Life (EOL) and the connection automatically generates bibliographies from BHL for pages from EOL. With more than 25,000 images, the BHL Flickr page encourages discovery and re-use of images by new users. Blog posts about BHL users feature the impact of BHL’s content. An ongoing IMLS grant to CAS will provide a view of the research cycle connecting museum and herbarium specimens with scientists’ field notes, illustrations and the published literature. A grant in progress plans to address the contextualization of articles in the BHL by having undergraduates translate the information for a younger audience. The newly awarded Art of Life NEH will enable us to expose more illustrations by developing software tools for automated identification and description of visual resources contained within the BHL. Via BHL-Europe, BHL data is discoverable in Europeana, thus putting natural history information in a cultural heritage context.

WALTON, Jennifer, MBLWHOI Library, Woods Hole Oceanographic Institution, MA, USA

THE DATA INTERVIEW

Many librarians see interviewing scientists about data, data curation and data management plans as a challenge. We are comfortable with traditional methods of scholarly communication, but working with data means working with researchers in a new way. What are possible roles for the librarian in the data management lifecycle? How can we use our existing skills to work with data? Can we transform the reference interview to be used for data? Can we use our experiences with institutional repositories to make recommendations about metadata and standards? I will examine several recommendations for librarians in managing data including the Purdue University IMLS Data Curation Profiles techniques. I will also detail some of our processes at MBLWHOI and show what has worked and some lessons learned.

http://www.flickr.com/photos/biodivlibrary/

http://europeana.eu/portal/


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WEBSTER, Janet, Hatfield Marine Science Center, OR, USA, BUTLER, Barbara, Oregon Institute of Marine Biology, OR, USA

SHOW ME THE DATABASES: WHAT WOULD STEPHANIE USE?

Can Google Scholar replace ASFA (Aquatic Sciences & Fisheries Abstracts)? In 1990 Stephanie Haas questioned ASFA’s supremacy in marine science libraries. We still question the best way to access the literature in our multidisciplinary field. Patrons and librarians want tools that are efficient, current and easy to use. We know libraries can no longer afford to purchase core journal collections (Webster and Butler, 2011) and now we ask if we can even afford the best access tools. We used a modified version of the Haas research methodology to compare ASFA, Web of Science, Google Scholar, BIOSIS, Zoological Record and Fish, Fisheries & Aquatic Biodiversity Worldwide. We developed a list of journal titles from the Haas list and the Marine Science and Technology section of Magazines for Libraries. A random sample of articles from the 2011 volumes of each journal was selected and searched across each database. We report our findings on the comprehensiveness and currency of each database as well as their relative strengths and weaknesses.

POSTERS AVERY, Elizabeth Fuseler, Willis Library, University of North Texas, TX, USA

PATRON DRIVEN ACQUISITIONS: OR I WISH I KNEW THEN…

The ups and downs of initiating and assessing a patron acquisitions program at the University of North Texas will be highlighted. Emphasis will be placed on changing the philosophy of collection development, how to start the program (through a jobber or direct), coordinating print and electronic acquisitions processes, and assessing the first year’s purchases.

AVERY, Elizabeth Fuseler, Willis Library, University of North Texas, TX, USA HEIL, Kathy, University of Maryland, CES, Chesapeake Biological Laboratory, MD, USA WIEST, Natalie, Texas A & M University at Galveston, Jack K. Williams Library¸ TX, USA

BOOK REVIEWS IN THE ELECTRONIC AGE

Book reviews can serve a number of important functions. They can be an aid to collection development. Reviews published in scientific journals also serve to keep scientists informed in their field. We looked at book reviews in marine and aquatic journals to gain insight into the characteristics of the reviews, such as length, assessment, evaluation level, recommendations, etc. and their value to librarians and researchers.


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BARRIGA RAMÍREZ, Teresa, CICIMAR-IPN, Biblioteca Reuben Lasker, BC, Mexico PÉREZ ROJAS, Laura Margarita, CICIMAR-IPN, BCS, Mexico

THE ROLE OF THE LIBRARIAN IN SCIENTIFIC RESEARCH AS PERFORMED IN A CENTER OF ACADEMIC EXCELLENCE IN LATIN AMERICA: CASE STUDY CICIMAR-IPN, MÉXICO

The National Polytechnic Institute of Marine Sciences (CICIMAR-IPN) conducts scientific research covering the Gulf of California and the west coast of the peninsula of Baja California through the following lines of research: use, conservation and integrated management of marine resources; marine ecosystem dynamics; marine biotechnology and sustainable aquaculture; and ecology and biodiversity. The Institute has two graduate programs, the Master of Science in Marine Resource Management and a Ph.D. in Marine Sciences, both recognized for academic excellence; they belong to the National Postgraduate Quality Program (PNPC) of National Council for Science and Technology (CONACYT) of Mexico. The poster describes the collaboration between the librarians and researchers, teachers and students from CICIMAR-IPN, through the participation of librarians in research projects where they take advantage of the information the librarian knows that are related to the management of appointments, bibliographic management, repositories, electronic journals, copyright and TOC’s.

BIDART, Lil, CICESE Ensenada, BC, México

REPOSITORY OF THESES AND DOCUMENTS OF MARINE SCIENCE AT CICESE 1976-2012

The research areas of CICESE are biology, physics, computer science, ocean and earth sciences. The theses are an important part of the library collection. However, these theses are processed by different people who don’t always follow the same cataloguing rules. For instance, they may use subject headings, geographical determinants, descriptors and keywords in the same field. As a result, it is very difficult to access to the information. We are working on the establishment of unifying criteria that permit technical processing of the theses according to the Anglo-American Cataloguing Rules (AACR) with updates. We chose the thesaurus ASFA database as the primary database in marine science. The main objective of this work is to improve access to information contained in the theses and internal documents, view their thematic contents and display the relation with the CICESE research.

DeHART, Liz, University of Texas at Austin, University of Texas Marine Science Institute, TX, USA

DIGITIZING AND MAKING ACCESSIBLE THE MARINE SCIENCE JOURNAL, CONTRIBUTIONS IN MARINE SCIENCE The University of Texas Marine Science Institute is considered the oldest and most significant marine research facility on the Texas coast. Since 1945, it has published its own scientific journal, Contributions in Marine Science (CMS), providing institutions all over the


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world with important data and research. The collection is a unique and scientifically irreplaceable journal that is housed in the Marine Science Library, one of the science branch libraries of the University of Texas Libraries in Austin. The most recent issues include reviews and monographs of basic or regional information in marine science, with emphasis on the Gulf of Mexico and surrounding areas. However, the journal is currently not available online. The plan is to increase greater access for this unique collection by transforming back issues into digital format and make them accessible online in the UT Digital Repository (UTDR). A future project would focus on moving new issues to online publishing through Open Journals System (OJS), hosted by TDL.

DONOVAN, Gale, New College of Florida, Jane Bancroft Cook Library, FL, USA

CREATING LIBGUIDES TO STUDENT RESEARCH, INFORMATION LITERACY, ASSESSMENT AND COLLABORATION

The objective of this project was to provide a digital guide to research resources arranged in an organized method for students to access information from databases, journals, books, websites that are specific to a course in the natural sciences. The digital guide enabled collaboration opportunities with faculty and had the potential to become accessible through the course management platform. Additionally, the guide significantly supports information literacy standards and provides valuable assessment information to instruction librarians.

KAZZIMIR, Edward, Alaska Resources Library and Information Services (ARLIS), AK, USA

EXPANDING "QL638.S2 -- SALMONIDAE" : ENHANCING LIBRARY OF CONGRESS CLASSIFICATION FOR A SPECIALIZED COLLECTION My poster describes a classification scheme used at Alaska Resources Library and Information Services (ARLIS) for classifying publications on the fish family Salmonidae. ARLIS uses Library of Congress (LC) Classification, but applies a few minor deviations because the specialization of the collection would result in large number of documents under a general call number for certain subjects. Under Class Q for biology, LC Classification generally provides call numbers for animals down to the family level of scientific classification. However, most technical documents at ARLIS deal with animals at the genus and species levels. In 2005 ARLIS started to use the scheme described here—an extension of the LC Classification call number for Salmonidae QL638.S2 using one- or two-digit extensions, such as QL638.S225 for Bering cisco and QL638.S27 for chars. A description of this scheme appeared as part of an article published in the 34th IAMSLIC Conference Proceedings; citation: Carle, Daria O.; Kazzimir, Edward; Rozen, Celia M. 2008. COMMFISH: All about Alaska's Commercial Fisheries Collections. In: IAMSLIC Conference Proceedings 2008. (http://hdl.handle.net/1912/2884 or https://darchive.mblwhoilibrary.org/handle/1912/2884)

http://hdl.handle.net/1912/2884

https://darchive.mblwhoilibrary.org/handle/1912/2884


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LABONTE, Kristen, University of California Santa Barbara, Davidson Library, CA, USA CARTWRIGHT, Rachel, University of California, CA, USA

GIS SERVICES IN THE MARINE SCIENCES

Faculty support at a research institution can be provided by a number of services from the library, including the use of Geographic Information Systems (GIS). Services span from the creation of basic maps for use in publications, to the creation and storage of metadata and digital map layers, to the fine-scale GIS processing and analysis of spatial data. This poster presents some best practices in the curation of GIS data, acquisition of easy to use marine and related terrestrial layers, map projections, and spatial analysis using examples from the authors’ research in humpback whale habitat studies. LEONARD, Michelle Foss, University of Florida, Marston Science Library, FL, USA JOHNSON, Margeaux , University of Florida, Marston Science Library, FL, USA ROYSTER, Melody, University of Florida, Marston Science Library, FL, USA BUHLER, Amy, University of Florida, Marston Science Library, FL, USA DIVING INTO THE DEPTHS OF RESEARCH MISCONDUCT: EXPLORING GAME-BASED LEARNING IN STEM EDUCATION As we dive into the murky depths of research misconduct in Science Technology Engineering and Mathematics (STEM) disciplines, students need to develop an understanding of complex and challenging situations surrounding plagiarism, data falsification, and data fabrication. A possible approach to teaching STEM research ethics in a flexible online environment is gaming. Gaming employs active learning on behalf of students. Teaching methods grounded in constructivist approaches to learning are emphasized in the instructional design of games. Players have the ability to learn at their own pace and make contextualized decisions. As part of the National Science Foundation (NSF) Ethics Education in Science and Engineering (EESE) program, the Marston Science Library at the University of Florida received a two-year grant award to create an online game, Gaming Against Plagiarism (GAP), which will engage STEM graduate students with research ethics. The poster will show the process of planning, designing, and developing the game, as well as the results from formative (usability testing) and summative evaluation. The GAP project completes development in Spring 2012 and will be made available as an open source resource for STEM educators.

SHAW, Joyce M., Gunter Library, Gulf Coast Research Laboratory, University of Southern Mississippi, MS, USA

SCIENCE CAFÉ IN MISSISSIPPI

Science Cafés present a casual meeting place where people who may have little or no science background can learn about a current scientific topic in an informal and friendly environment. The setting is designed to be inviting and informal so that students, faculty, and community members feel comfortable and engage in lively and meaningful conversations. The café is organized around an interesting scientific topic with a brief


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presentation by a scientist and may include a short video clip. A Science Café can (1) provide a venue for increasing and promoting science literacy, (2) publicize local scientific endeavors, and (3) provide an opportunity for a librarian to work with a scientist for their mutual benefit. This poster will describe the development of Science Cafés at three University of Southern Mississippi campuses that are the only Science Café locations in the state of Mississippi.

WILLIAMS, Valeria, de la Biblioteca de CIAD-Mazatlan, Mexico VALLEJO SANCHEZ, Maria Magdalena, de CIAD-Culiacan, Mexico

WHY UPDATING LIBRARY RESOURCES ARE IMPORTANT TO EDUCATION AND CONSERVATION PROGRAMS

CIAD, A.C., a Research Center for Food and Development based in the city of Hermosillo, Sonora in northern Mexico, recently celebrated its 30th anniversary. Although the main campus, where research in food, nutrition and social studies are conducted, four other research units are found in the northwestern part of Mexico. Located in the city of Mazatlan in the State of Sinaloa is CIAD’s Unit in Environmental Management and Aquaculture, which carries out both basic and applied science in these two main areas. Situated next to and forming part of the Center is “El Yugo” estuary, a 10 hectare natural protected area where there are small ecosystems and an autotrophic lake, which are of great importance to migrating birds from the USA and Canada and for many of Mexico’s endemic species. Conservation and environmental education research involving children is an integral part of the work carried out here. Due to increased research grants and a growing graduate program, the library is being upgraded to provide more efficient service.


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Attendee List ABBOTT-STOUT, Sandra — Unity College, Quimby Library, Unity, ME USA [email protected] ANDERSON, Kristen — University of Hawaii at Manoa, Sinclair Library, Honolulu, HI USA [email protected] AVERY, Beth — University of North Texas, Willis Library, Denton, TX USA [email protected] BALIGAND, Bernard — Guest of Marie Baligand; Lyon Cedex, France BALIGAND, Marie Pascale — Irstea, Lyon Cedex, France [email protected] BARR, Dorothy — Harvard University, Ernst Mayr Library of the Museum of Comparative Zoology, Cambridge, MA USA [email protected] BARRIGA, Teresa — Instituto Politécnico Nacional Centro Interdisciplinario de Ciencias Marinas (CICIMAR-IPN), Biblioteca Reuben Lasker, La Paz , Mexico [email protected] BIDART, Lil — Centro de Investigación Científica y de Educación Superior de Ensenada (CICESE), Ensenada, Baja California, Mexico [email protected] BRANNEMANN, Marcel — Alfred Wegener Institute for Polar and Marine Research, Bibliothek, Bremerhaven, Germany [email protected] BUTLER, Barb — Oregon Institute of Marine Biology, Loyd and Dorothy Rippey Library, Coos Bay, OR USA [email protected] BUTROS, Amy — University of California, San Diego, Scripps Institute of Oceanography, LaJolla, CA USA [email protected] CARLE, Daria O. — University of Alaska Anchorage, Consortium Library, Anchorage, AK USA [email protected] CLARK, Angela — University of Miami, Rosenstiel School of Marine and Atmospheric Science Library, Miami, FL USA [email protected] CONNOR, Elizabeth — The Citadel, Charleston, SC USA [email protected] CRAGIN, Melissa — American Association for the Advancement of Science, Science Policy Fellow at National Science Foundation, Arlington, VA USA [email protected]















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CRAMPON, Jean — University of Southern California, Science & Engineering Library, Los Angeles, CA USA [email protected] CROY-VANWELY, Marcia — Fisheries & Oceans Canada, Pacific Region Library, Vancouver, British Columbia, Canada [email protected] DEHART, Liz — The University of Texas at Austin, Marine Science Institute, Marine Science Library, Port Aransas, TX USA [email protected] DODSON, Snowdy — California State University, Northridge Library, Van Nuys, CA USA [email protected] D’ONOFRIO, Suzanne — Naval Undersea Warfare Center (NUWC) Technical Library, Newport, RI USA [email protected] FORRESTER, Amy — ProQuest, Ann Arbor, MI USA [email protected] GOLDMAN, Jaime — Nova University Oceanographic Center Library, Dania Beach, FL USA [email protected] GOLDMAN, Ryan — Guest of Jamie Goldman, Dania Beach, FL USA GUSTAFSON, Ruth — University of California Davis, Shields Library, Biological and Agricultural Sciences Reference Department, Davis, CA USA [email protected] HEIL, Kathleen — University of Maryland, Center for Environmental Science, Chesapeake Biological Laboratory, Solomons, MD USA [email protected] JOHNSON, Paula — National Marine Fisheries Service (NOAA-NMFS), Auke Bay Lab, Library, Juneau, AK USA [email protected] JOHNSON, Steven — Alaska Resources Library & Information Services (ARLIS), U.S. Fish and Wildlife Service, Anchorage, AK USA [email protected] KALENTSITS, Maria —Food and Agriculture Organization of the United Nations (FAO), Fisheries & Aquaculture Branch Library, Rome, Italy [email protected] KALENTSITS, Pavel — Guest of Maria Kalentsits, Rome, Italy KASIMATIS, Mark — Guest of Amy Butros, University of California, San Diego, CA USA KAZZIMIR, Edward — Alaska Resources Library & Information Services (ARLIS), Anchorage, AK USA [email protected]















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KRAFT, Nancy — University of Iowa, University Libraries, Iowa City, IA USA [email protected] KROMANN, Sonja — National Oceanic and Atmospheric Administration (NOAA), National Marine Mammal Laboratory, Library, Seattle, WA USA [email protected] LABONTE, Kristen — University of California Santa Barbara, Santa Barbara, CA USA [email protected] LEONARD, Michelle — University of Florida, Marston Science Library, Gainesville, FL USA [email protected] LUST, Heike — Flanders Marine Institute, Vlaams Instituut voor de Zee (VLIZ), Oostende, Belgium [email protected] MAMER, Elizabeth — Idaho Department of Fish & Game, Nampa, ID USA [email protected] NOLAN, Maureen — University of Washington, Natural Sciences Library, Seattle, WA USA [email protected] NORTON, Cathy — Woods Hole Oceanographic Institution, Marine Biological Laboratory, MBLWHOI Library, Woods Hole, MA USA [email protected] OFTEDAHL, Lenora — Columbia River Inter-Tribal Fish Commission, StreamNet Library, Portland, OR USA [email protected] PARKER, Joan — Moss Landing Marine Laboratories/Monterey Bay Aquarium Research Institute Library, Moss Landing, CA USA [email protected] PIKULA, Linda — National Oceanic and Atmospheric Administration, NOAA Miami Regional Library, Miami, FL USA [email protected] PISSIERSSENS, Peter — United Nations Educational, Scientific and Cultural Organization (UNESCO), Intergovernmental Oceanographic Commission (IOC), International Oceanographic Data and Information Exchange (lODE), Paris, France [email protected] RAYMOND, Lisa — Woods Hole Oceanographic Institution, Marine Biological Laboratory, MBLWHOI Library, Woods Hole, MA USA [email protected] RINALDO, Constance — Harvard University, Ernst Mayr Library of the Museum of Comparative Zoology, Cambridge, MA USA [email protected]
















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ROBINSON, Carla — Florida Atlantic University, Harbor Branch Oceanographic Institute, Fort Pierce, FL USA [email protected] ROZEN, Celia — Alaska Resources Library & Information Services (ARLIS), Alaska Department of Fish and Game, Anchorage, AK USA [email protected] SHAW, Joyce — Gulf Coast Research Laboratory, Gunter Library, Ocean Springs, MS USA [email protected] STEWART, Ian — Inter-Research Science Center, Oldendorf/Luhe, Germany [email protected] TAYLOR, Sally — University of British Columbia, Woodward Biomedical Library, Vancouver, BC Canada [email protected] UHLINGER, Eleanor — Naval Postgraduate School, Dudley Knox Library, Monterey, CA USA [email protected] VOSS, Brian — National Oceanic and Atmospheric Administration, NOAA Seattle Regional Library, Seattle, WA USA brian.voss@noaa WALTON, Jennifer — Woods Hole Oceanographic Institution, Marine Biological Laboratory, MBLWHOI Library, Woods Hole, MA USA [email protected] WATKINS, Steve — California State University, Monterey Bay, Library, Seaside, CA USA [email protected] WEBSTER, Janet — Oregon State University, Hatfield Marine Science Center, Guin Library, Newport, OR USA [email protected] WIBLE, Joseph — Hopkins Marine Station, Harold A. Miller Library, Pacific Grove, CA USA [email protected] WIBLEY, Helen — Food and Agriculture Organization of the United Nations (FAO), Aquatic Sciences and Fisheries Abstracts (ASFA), Rome, Italy [email protected] WIEST, Natalie — Texas A & M University at Galveston, Jack K. Williams Library, Galveston, TX USA [email protected]








mailto:brian.voss@noaa







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IAMSLIC Business Meeting Procedures

Basic Parliamentary Procedures

1. Parliamentary procedure exists to facilitate the transaction of business and to promote cooperation and harmony. 2. All members have equal rights, privileges, and obligations. The majority has the right to decide. The minority has rights which must be protected. 3. A quorum must be present for the group to act. 4. Full and free discussion of every motion considered is a basic right. 5. Only one question at a time can be considered at any given time. 6. Members have the right to know at all times what the immediately pending question is, and to have it restated before a vote is taken. 7. No member can speak until recognized by the chair. 8. No one can speak a second time on the same question as long as another wants to speak a first time. 9. The chair should be strictly impartial. ___________________________________________________________________________________ Motions or Resolutions: Handling a motion: 1. A member makes a motion. (Lengthy motions or resolutions should be written out and given to the President before the business meeting. Motions presented at the 1st business meeting are normally not voted on until the 2nd business meeting) 2. Another member seconds the motion. 3. The chair states the question on the motion. Considering a motion: 1. The members debate the motion. 2. A member who has been given the floor by the chair may introduce an amendment to the main motion. If seconded, the amendment becomes the question under consideration until it is put to vote and resolved, after which debate returns to the original, main motion 3. The chair restates the motion and puts the question to a vote: “All in Favour of the motion please say aye.” “Those opposed, please say nay.” 4. The chair announces the result of a vote (adopted or lost) ___________________________________________________________________________________ Other Parliamentary Processes: 1. A motion may be delayed by referring to committee for additional work or tabled to allow for another action to happen before the motion is discussed further 2. A vote to amend, refer to committee or table would happened before returning to vote on the initial motion. 3. The Parliamentarian will advise the President on other processes and procedures Adapted from: parliamentary Procedure toward the Good Order of the University by Dr. John A. Cagle http://www.csufresno.edu/comm/cagle-p3.htm

http://www.csufresno.edu/comm/cagle-p3.htm


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DRAFT AGENDA

1st General Membership Meeting Monday, August 27, 2012

38th IAMSLIC Conference Exploring New Frontiers in Aquatic Sciences Information Management

1. Call to order

2. Introduction of parliamentarian

3. Approval of the agenda

4. Approval of Minutes from the 37th Annual Meeting in Zanzibar

5. Annual report from the President

6. Annual report from the Treasurer

• Approval of financial statement for the past year

7. Annual reports from the Committees & Taskforces

• Aquatic Commons Board – Joan Parker

• Conference Site Selection Committee – Daria Carle

• Membership Committee – Marie Pascale Baligand

• Nominating Committee – Jennifer Walton

• Resource Sharing Committee – Jose Garnica

• Website & Communications Committee – Jean Crampon

• FAO-IAMSLIC Joint Activities & MOU – Janet Webster

• Strategic Planning Taskforce – Janet Webster

8. Annual highlights from the Regional Representatives

• Cyamus – Brian Voss

• AFRIAMSLIC – Edna Nyika or designate

• EURASLIC - Snejina Bacheva

• Latin America - Teresa Barriga Ramirez

• Pacific Islands - Mary-Clare Ame

• SAIL - Carla Robinson

9. Business from the Executive Board

• Nominating Committee issue: number of candidates on IAMSLIC ballots

• IAMSLIC Conference site selections: rotation of regions

10. Other Business


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DRAFT AGENDA

2nd General Membership Meeting Thursday, August 30, 2012

38th IAMSLIC Conference Exploring New Frontiers in Aquatic Sciences Information Management

1. Call to order

2. Approval of the agenda

3. Business from the Executive Board

4. Other New Business

5. Installation of New Officers

6. Acknowledgement of 2011-2012 Officers

7. Invitation to Fort Lauderdale, Florida in 2013

8. Adjournment


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International Association of Aquatic and Marine Science Libraries and Information Centers

TREASURER’S REPORT

October 1, 2011 – August 3, 2012

BEGINNING BALANCE $29,241.48

INCOME

Membership dues $ 10,712.13 Guin $ 195.00 Guin auction (2011 Conference Zanzibar) $ 223.00 2012 Alaska Conference sponsorship $ 50.00

TOTAL INCOME $ 11,180.13 EXPENSES Regional Groups Cyamus 2012 $ 1,323.00 Latin American Group $ 2,350.00 SAIL 2011/12 (partial allotment) $ 2,700.00 2012 Guin Fund Grants Geoffrey Salanje (Digitization project) $ 650.00

Alice Endra (attend IAMSLIC 2012) $ 1,500.00 Zanele Hadebe (attend IAMSLIC 2012) $ 1,500.00 2012 Officer support to attend Conference Marcia Croy-VanWely $ 475.00

Amy Butros $ 950.00 Sandra Abbott-Stout $ 950.00 Maria Kalentsits $ 475.00 Maureen Nolan $ 475.00 Aquatic Commons Board Mtg. (Hardy Schwamm) $ 1,083.54 Web Hosting (DreamHost Web Hosting) $ 165.00 Bank Fees (incoming and outgoing wire transfer fees) $ 730.00 Admin (postage, annual filing fees w/ State/Fed) $ 69.88

TOTAL EXPENSES $ 15,396.42

ENDING BALANCE $ 25,025.19

Respectfully submitted, Sandra Abbott-Stout Treasurer, 2010-2012


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IAMSLIC Conference 2011 1st Business Meeting 37th IAMSLIC Conference Information Safari: Discovering and Sharing Resources

October 16th-21st, 2011, Zanzibar, Tanzania

Minutes of the 1st Business Meeting on October 17, 2011

Meeting called to order at 4:50 p.m. by President Marcia Croy-VanWely

Please read the minutes from the 2010 meeting in Argentina, so you will be able to vote on approval.

Introduction of Parliamentarian – Janet Webster

Approval - Moved by Janet Webster, seconded by Joe Wible

Discussion open – no comments.

President’s message:

After the 2010 conference in Argentina I started saving money to attend the 2011 conference in Zanzibar.

In addition, I drafted a list of goals for my time as President, which included the following:

1. Ensure the 2010 draft minutes were up on the website as quickly as possible after the meeting in Mar del Plata.

2. Form a new committee called the Strategic Planning Group with 3 charges: CHARGE ONE: Evaluate IAMSLIC’s current position, specify areas include: recruiting

new members, conference planning, fund raising, and mentoring for new officers. CHARGE TWO: Define goals and/or objectives for IAMSLIC CHARGE THREE: Propose a possible route to achieve the goals/objectives

3. Refresh the Aquatic Commons Board 4. View all the IAMSLIC committees for current membership. Find new members when

required. 5. Review and update all the information on the IAMSLIC Website. 6. MOU with IOC – to work on the draft and get the MoU signed 7. MOU with FAO – to write a draft annex with FAO 8. Assist with the 2011 Conference 9. IAMSLIC members travel grants 10. Ensure all the regional, financial, committee reports of 2011 are up on the IAMSLIC

Website before the Conference in Zanzibar

Were all these goals accomplished? How?

Diplomacy Hard work Help Persistence Tenacity Determination


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It is true that, “Where there is determination, the way can be found.” IAMSLIC is on track. I charge the next president and the presidents after that to keep the momentum going. It has been my sincere pleasure to be the President of this wonderful association.

Treasurer’s report: In packet and on the web site.

Main income dues: $14062.67 Guin fund items: 470.00 Guin Auction: (2010 Argentina) 771.73 Expenses: Large expenditure – (conf. proceedings) 1078.80 Total expenditures: $15,426.00 Added Note: $3K outstanding due to groups

Acceptance: Moved by: Jean Crampon

Seconded by: Jan -- Janet Webster

Aquatic Commons:

Transition completed to IODE, board and editorial review board completed. Documents mostly done. As of Sept. over 5600 documents & 212,000 downloads this year.

Membership Committee:

Jean Collins: highlights - Report on the web Opportunities Need a replacement for Geoffrey (Africa) as he has been on for 4 years. Recruitment is big part. Database going back to Barb Butler from Kris Metzger. New chair required.

Nominating Committee:

Has two candidates for opening – President elect. & Secretary

Resources Sharing Committee:

Chair Jose (FAO) Translated IAMLSIC web pages to French; Spanish. Looking to translate more sections into multiple languages

Web site & Communications: Posted on Website Highlights

After a rather busy year in 2009/10 during which the entire IAMSLIC website and blog was migrated to a new platform, there is relatively little activity to report for 2010/11. Content on the primary website has been updated on a regular basis and a website for the 2011 Annual Conference was created. The committee Chair, having served his two-year term, would like to step down but will remain on the committee as Software and Server Manager.


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Everything moved to new provider. Needs a new chair.

Steve Watkins still willing to be on the committee and will mentor new person.

Site Selection Committee:

2012- Alaska; 2013 -Florida: 2014 Pacific Islands no one has come forward yet; 2015 Rome – Italy. Need to tweak the schedule so that the 2 America continents – incl. Canada based conferences are not back to back.

Annual Highlights from the Regional Representatives.

CYAMUS (Report On the web and in packet)

Brian Voss (president) – membership increased by one for primary affiliation and two as secondary members. Primary activity was conference at Hatfield in March. Future of branch libraries: data curation; aquatic commons. 2012 Catalina Island or Anchorage Alaska – Anchorage was selected and will be a few days prior to the IAMSLIC meeting.

Summary of Treasurer’s report: Income: $7268.00 Expenses: $6361.24 Balance: $2920.55.

AFRIAMSLIC

Increase in membership to 40; Support from IOC /IODE. Meet every two years, last was 2009, with a meeting in Zanzibar in October 2011.

EURASLIC Currently 77 members.

4th Biennial EURASLIC Conference: Caught in the "fishing net" of information was held in May 17-20, 2011, Lyon, France. It was sponsored by: Semagref (€3530), ProQuest (€1500) Springer (€1000), Elsevier(€500), EBSCO (€500) and Thomson (€250). Total expenses amount to €10203. Conference proceedings were compiled and edited by Marie-Pascale Baligand. They are put on the website and would be distributed on CD on demand. 15th EURASLIC Conference is to be held in Moscow, Russia 2013.

Latin-American Regional Group: (full report on the web and in packet)

From the beginning, a working committee was formed with the purpose of carrying out the agreements reached at the Second Meeting of the Latin-American Regional Group of IAMSLIC held on October 22 in Mar de Plata, Argentina. At present time we are 54 members from 11 countries of Latin America and the Caribbean Islands (Argentina, Brazil, Chile, Colombia, Cuba, Ecuador, México, Panamá, Peru, Uruguay and Venezuela) but only 50 members are in the primary group. The statistics of items requested by members of the Latino group, as well as those they send, remain helpful to the group. In 2011, 2110 articles were requested and sent 434, a fact that compels us to be more commitment on our part to integrate missing catalogues to Z39.50.


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IAMSLIC Conference 2011 1st Business Meeting

37th IAMSLIC Conference Information Safari: Discovering and Sharing Resources October 16th-21st, 2011, Zanzibar, Tanzania

Open Access Repositories:

As for the Latino group contributions to OceanDocs and the Aquatic Commons should be noted that: a) OceanDocs, to date, with 3652 records of which 1690 correspond to Argentina with 362; Chile 79; Colombia 426; 373 Cuba; Ecuador 361; Mexico 20; Trinidad and Tobago 15; and Uruguay with 54. During this year it was not possible to hold the third meeting of the Latin group, however this is planned to be held next year. One possibility is to be performed within IAMSLIC Annual Meeting in Alaska, USA and the other option is the XIV Latin American Congress of Marine Sciences (COLACMAR) to be held in Camboriu, Santa Catarina, Brazil, October 31st – November 4th 2012, hoping that the latter would be able to receive financial support from our institutions because it is a regional high-impact event.

Projection for the next year:

• Develop strategies to improve communication between members of the Latino group. • Promote the library members who already have their collections in the IAMSLIC Z39.50

catalog, update the recorded data (additions, deletions and changes). • To promote contributions to the Repository OceanDocs (IODE / IOC / UNESCO) and

IAMSLIC AquaticCommons promoting the use of repositories and training for members on the incorporation of public domain documents.

• Motivating Latino group members to report on cooperation agreements with ASFA / FAO AND ODINCARSA / IOC, UNESCO for the mutual benefit projects.

• Organize a contest among members to choose the image that best represents the Latino group.

• Continue our friendly communication with all IAMSLIC members, promoting mutual cooperation, knowledge and experience exchange in information and libraries management.

SAIL (Report posted on the web and in packet)

SAIL held its 21st Annual Conference, entitled “SAIL 2011: Into the I of the Storm,” on April 5-8, in Galveston, TX, hosted by Natalie Wiest, library director at Texas A&M University at Galveston. There were 29 attendees

SAIL 2011 BUDGET

Annual allotment from IAMSLIC based on membership: $1,974.00 Expenditures: 2 travel grants, $300 each

SAIL representative travel to IAMSLIC conference, $500

Upfront host expense for SAIL conference 2012, $600

Remainder for 2012 SAIL conference expenses

This budget was approved at the SAIL 2011 conference business meeting.


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2012 SAIL Conference - Susan Berteaux will be hosting the 2012 SAIL Conference at the Massachusetts Maritime Academy on April 11-13, 2012, listed on the program. The topics focused on the changes in information resources.

IAMSLIC Conference Proceedings: Move to electronic proceedings rather than printing/paper

Feedback ASAP about dropping paper? Comments welcomed – Archive copy needs to be printed/copied. Dorothy Barr (Harvard) editor – volunteered to check with the few people who checked that they would prefer paper on order form – those present who did, said change to electronic was fine. IAMSLIC resource sharing /membership need members

Grants for conference travel are limited and the Guin auction is the major source of the funds.

Turnaround time in response to Z39.50 requests. People should respond quickly if they cannot fill. Requestor should check within 24hours if requests went through or was put into SPAM folder of lender.

Big issue is transfer of money from other countries: bank fees exceed dues; need a way to pay that eliminates fees. After 3 year sponsorship many organizations will not pay for their membership. Is there some way to help encourage continued membership?

Meeting adjourned: 5:55 p.m.


39

IAMSLIC Conference 2011 2nd Business Meeting

37th IAMSLIC Conference Information Safari: Discovering and Sharing Resources October 16th-21st, 2011, Zanzibar, Tanzania

Minutes of the 2nd Business Meeting on October 19th, 2011

Marcia Croy-VanWely called the meeting to order.

Approval of agenda

Business from the Executive meeting:

• Special thanks to Marcia for shepherding the MOU’s through with IOC and FAO. • Thanks to Edna for all the work she put into the conference especially with her

change of post. • Jean Collins gave Membership Committee report and mentioned need for new Chair.

Membership and database administrator for IAMSLIC list need to coordinate member matching.

• Nominating committee recommended having one candidate instead of 2 candidates on the slate for office elections. This will need a change in the bylaws so the membership should be surveyed, Amy will follow up with member survey.

• Janet and Maria will explore CD options for Conference proceedings. • Site selection committee recommendations are: 2012 Meeting – Anchorage AK;

2013 Ft. Lauderdale, FL; 2014 – Pacific Islands region; 2015 Rome, Italy. Election results:

President-Elect Junior – Sally Taylor

Secretary – Maureen Nolan

Acknowledgement of 2011 Officers and Chairs

Amy Butros becomes President

Maria Kalentsits becomes President-Elect

Conference Invitation presentation given by Maria Kalentsits to the IAMSLIC 2012 Conference, to be held in Anchorage, Alaska, August 2012.

Amy thanked Marcia Croy-VanWely, the outgoing president; thanked Edna Nyika, conference host; and thanked Joe Wible for taking care of the conference account and distribution & collection of funds at the last two conferences.

Welcome to all the new members of the Executive Board for 2011-2012.

Meeting adjourned at 12:45 p.m.