export processing zones authority 00200 · cs/005/2019 – 2021 provision of human resources...

EXPORT PROCESSING ZONES AUTHORITY

P.O. BOX 50563 – 00200

ATHI RIVER

TENDER No. EPZA/05/ 2018 - 2019

TENDER FOR REGISTRATION AND PRE –

QUALIFICATION OF SUPPLIERS FOR GOODS, WORKS

AND SERVICES FOR THE FINANCIAL YEARS

2019–2020 / 2020-2021

CATEGORIES FOR GENERAL SUPPLIES, NON-

CONSULTANCY SERVICES, CONSULTANCY

SERVICES AND MAINTENANCE SERVICES

(APRIL 2019)

2

TABLE OF CONTENTS

PAGE

SECTION I – INVITATION TO TENDER ..................................................................................... 3

SECTION II – FORMAT AND SIGNING OF TENDERS .............................................................. 11

APPENDIX TO INSTRUCTIONS TO TENDERERS ..................................................................... 13

SPECIAL REQUIREMENTS FOR SPECIALIZED WORKS ...................................................... 14-15

EVALUATION CRITERIA ..................................................................................................... 15-18

SECTION III – SCHEDULE OF REQUIREMENTS ................................................................. 19-22

SECTION IV - CONFIDENTIAL BUSINESS QUESTIONNAIRE ...................................................23

DECLARATION FORM ............................................................................................................. 32

SECTION V: - FORMAT OF CURRICULUM VITAE ................................................................... 33

LITIGATION HISTORY ............................................................................................................. 39

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SECTION I – INVITATION TO TENDER

EXPORT PROCESSING ZONES AUTHORITY

TENDER NOTICE

TENDER No. EPZA/ 05/2018-2019

PRE-QUALIFICATION AND REGISTRATION OF SUPPLIERS FOR GOODS, WORKS

AND SERVICES FOR THE FINANCIAL YEAR 2019-2020/2020-2021

Introduction

The Export Processing Zones Authority (EPZA) is a State Corporation under the Ministry of

Industry, Trade and Co- Operative mandated to promote, attract and facilitate export-

oriented investments under Kenya’s Free Zones as provided for under the EPZ Act Cap 517,

Laws of Kenya.

EPZA invites applications from interested and competent firms with requisite

skills/resources and experience for registration and pre-qualification of suppliers for the

under listed categories for the financial years 2019-2020 and 2020-2021.

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REGISTRATION

1. CODE NO. – EPZA/GP/2016-2018 CATEGORY – GENERAL PROCUREMENT

ITEM NO. IDESCRIPTION

GP/001/2019 – 2021

Supply and Delivery of General Office Stationery, Printed/ branded Office

Stationery, Printed Forms, File Folders Etc

GP/002/2019 – 2021 Printing of Brochures, Magazines, Christmas Cards, Calendars, Diaries, Wall

Planners, Booklets & Newsletters, Info pack And Other Branded Promotional

Materials and Clothing E.G T-Shirts, Kikoys, Branded Caps Etc, Gift Items E.G

Handicrafts, Banners (Roll Up And Drop Down), Designing And Mounting Of Shows

Exhibits And Display

GP/003/2019 – 2021 Supply, delivery and Installation of computers, laptops, printers, computer

equipment, hardware and related accessories,

GP/004/2019 – 2021 Supply, Delivery and Installation of audio-visual equipment, public address

system, projectors, electric screens, whiteboard and related items

GP/005/2019 – 2021 Supply and delivery of toners, cartridges and dot matrix ribbons for printers

GP/006/2019 – 2021 Supply and delivery of general office equipment, office furniture and fittings and

safes.

GP/007/2019 – 2021 Supply and delivery of carpets, upholstery, blinds and related materials

GP/008/2019 – 2021 Supply and delivery of staff uniforms, riding gear, protective gear and clothing

GP/09/2019 – 2021 Supply of safety equipment and first aid kits replenishing

GP/010/2019 – 2021 Supply of fresh cut flowers and flower/floral arrangements

GP/011/2019 – 2021 Supply and delivery of newspapers, magazines, periodicals and publications

GP/012/2019 – 2021 Supply and delivery of library books and other resource materials

GP/013/2019 – 2021 Supply and delivery of calling cards e.g. Safaricom, Airtel, Orange and Yu scratch

cards

GP/014/2019 – 2021 Supply and delivery of bottled water, leasing of dispensers and maintenance of

dispensers

GP/015/2019 – 2021 Supply and delivery of milk

GP/016/2019 – 2021 Supply and delivery of electrical fittings

GP/017/2019 – 2021 Supply and delivery of water pipes, water accessories and fittings, plumbing items

and related water items and equipment

GP/018/2019 – 2021 Supply and delivery of water meters

GP/019/2019 – 2021 Supply and leasing of water bowsers and exhausters

GP/020/2019 – 2021 Supply and delivery of water pumps and waste water pumps

GP/021/2019 – 2021 Supply and delivery of water and waste water treatment chemicals and re-agents

GP/022/2019 – 2021 Supply , delivery and Installation of generators

GP/023/2019 – 2021 Supply and delivery of general hardware, gardening and maintenance items

GP/024/2019 – 2021 Supply and delivery of agricultural equipment

GP/025/2019 – 2021 Supply and delivery of cleaning materials, soaps, detergents & disinfectants

GP/026/2019 – 2021 Supply and delivery of tyres, tubes & batteries

GP/027/2019 – 2021 Supply and delivery of paint

GP/028/2019 – 2021 Supply of tree, flower and plant seedlings

GP/029/2019 – 2021 Supply of Flags and Flag holder for different countries

GP/030/2019 -2021 Supply and delivery of pocket phone radios and accessories

GP/31/2019 – 2021 Supply and delivery of physical security equipment, scanners, walk through

detectors, handheld metal detectors and search mirrorS

GP/032/2019 -2021 Supply and installation of Air conditioning equipment.

GP/033/2019 -2021 Supply of kitchen items i.e cookers, fridges, cutlery and cooking gas

GP/034/2019- 2021 Supply and delivery of Tents and Plastic Chairs

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REGISTRATION

2.CODE NO. – EPZA/GS/2016-2018 CATEGORY – GENERAL SERVICES

ITEM NO. ITEM DESCRIPTION

GS/001/2019 – 2021 Provision of document scanning and electronic document management system ,

archiving of old records services

GS/002/2019 – 2021 Provision of asset marking/tracking of assets system

GS/003/2019 – 2021 Provision of signage services, graphic designer services, exhibition stand services,

construction, decoration and branding, corporate branding, communication and

marketing services, event management services, media liaison services and media

coverage, activation services, public relation services, photography, videography

and documentary production services, publicity and advertising services through

print, electronic and social media, outdoor displays and billboards

GS/004/2019 – 2021 Provision of delivery and courier services

GS/005/2019 – 2021 Provision of travel agency services, air ticketing and travel arrangements – IATA

registered.

GS/006/2019 – 2021 Provision of structured cabling, wireless services and network equipment

GS/007/2019 – 2021 Provision of website hosting and maintenance services

GS/008/2019 – 2021 Provision of mailing system

GS/009/2019 – 2021 Provision of audio visual services, public address system, hiring of projector and

electric screens

GS/010/2019 – 2021

Provision of sanitary services, cleaning services, upholstery, parquet and carpet

cleaning services

GS/011/2019 – 2021 Provision of fumigation and pest control services

GS/012/2019 – 2021 Provision of landscaping, maintenance and upkeep of flowers and plants services

GS/013/2019 – 2021 Provision of security services

GS/014/2019 – 2021 Provision of hospitality, meeting venue, and catering services

GS/015/2019 – 2021 Hiring of tents, tables and seats

GS/016/2019 – 2021 Provision of transport, car hire and taxi services

GS/017/2019 – 2021 Provision of towing, recovery of motor vehicles, motor cycles and tractor services

GS/018/2019 – 2021 Provision of alarm and car track systems

GS/019/2019 – 2021 Provision of debt collection services

GS/020/2019 – 2021 Provision of auctioneering services

GS/021/2019 – 2021 Provision of property and land valuation services

GS/022/2019 – 2021 Provision of insurance brokerage services

GS/023/2019 – 2021 Provision of translation services – English to Kiswahili, French, German, Japanese,

Korean, Chinese, Arabic and Spanish

GS/024/2019 – 2021 Provision of clearing and forwarding services

GS/025/2019 – 2021 Supply of motor vehicles & customized utility vehicles

GS/026/2019 – 2021 Provision of lift inspection services, Supply installation, commissioning and

maintenance of lifts

GS/027/2019 – 2021

Provision of computer system and cybercrime investigations services, Provision of

digital forensic investigations, recovery of data and email information services

GS/028/2019 – 2021 Provision of garbage collection and disposal services

GS/029/2019 – 2021 Provision of laboratory services for drinking water and wastewater quality analysis

GS/030/2019 – 2021 Provision of leasing of IT hardware equipment servers, computers, printers,

switches, routers, firewalls, unified threat Management Devices and related

equipment.

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GS/031/2019-2021 Provision of Cloud Services Include Email (Google/ outlook etc), Data backup,

Storage, Virtualiasation of server and storage/ replication, disaster Recovery sites,

Board portal, Billing, Enterprise Resource Planners, Customer Relationship

Management, Digital Marketing Services and related services.

GS/032/2019-2021 Provision of Legal Services

GS/033/2019-2021 Repairs, servicing and maintenance of generators

GS/034/2019-2021 Repairs, servicing and maintenance of air conditioning equipment

GS/035/2019-2021 Repairs, refurbishment and maintenance of buildings (small works contractors),

Building, civil works and general contractors

PRE-QUALIFICATION

3. CODE NO. – EPZA/CW/2016-2018CATEGORY – CONSULTANCY SERVICES


CS/001/2019 – 2021 Consultants for Market Research & Surveys

CS/002/2019 – 2021 Consultants for change management

CS/003/2019 – 2021 Consultants for performance evaluation, performance analysis and capacity

development

CS/004/2019 – 2021 Provision of consultancy services in management, human resources training and

team building

CS/005/2019 – 2021 Provision of human resources recruitment and selection services

CS/006/2019 – 2021 Provision of ICT consultancy and training services

CS/007/2019 – 2021 Consultants for strategic planning and business planning

CS/008/2019 – 2021 Consultants for integrity training

CS/009/2019 – 2021 Consultants for risk management

CS/010/2019 – 2021 Consultants for feasibility studies

CS/011/2019 – 2021 Consultants for architectural services

CS/012/2019 – 2021 Consultants for structural engineers

CS/013/2019 – 2021 Consultants for civil engineers, water and waste water works

CS/014/2019 – 2021 Consultants for quantity surveyors

CS/015/2019 – 2021 Consultants for mechanical engineers

CS/016/2019 – 2021 Consultants for electrical engineers

CS/017/2019 – 2021 Consultants for land surveyors

CS/018/2019 – 2021 Consultants for civil engineering survey services

CS/019/2019 – 2021 Consultants for property valuers

CS/020/2019 – 2021 Consultants for property managers

CS/021/2019 – 2021 Consultants for urban & physical planning

CS/022/2019 – 2021 Consultants for environment impact, strategic environmental Assessment Studies

and environment audits

CS/023/2019 – 2021 Provision of firefighting equipment and training services

CS/024/2019 – 2021 Provision of training on disability and gender mainstreaming, training on drug

abuse, training on HIV/AIDS

CS/025/2019 – 2021 Provision of foreign languages training

CS/026/2019 – 2021 Provision of legal services

CS/027/2019 – 2021 Provision of short-term training courses on water and waste water management

CS/028/2019 – 2021 Outsourcing for piece work labor services

Consultants for master planning of EPZ zones

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CS/029/2019 – 2021 Provision of security management and awareness training, security consultancy

and risk assessment services

CS/030/2019 – 2021 Provision of work place health and safety audits

CS/031/2019 – 2021 Provision of interior décor services

CS/032/2019 – 2021 Provision of computer software, licenses and antivirus services, Supply and

Provision of GIS software and equipment, engineering survey software and

equipment (GIS, GPS, leak detectors and training services), investor and customer

database – CD ROM or Web based subscription services and ICT Software &

Applications

CS/033/2019 – 2021

Provision of wide area network services, supply, delivery, installation and

commissioning of IP Phones and telecommunication equipment, Supply, delivery

and Installation of CCTV equipment and services, Supply and Provision of TV

equipment and services

CS/34/2019 – 2021 Prequalification of insurance underwriters

CS/35/2019 -2021 Provision of Legal Audit services

CS/36/2019 -2021 Provision of Governance Audit

PRE-QUALIFICATION

4.CODE NO. – EPZA/MS/2016-2018 CATEGORY – MAINTENANCE SERVICES


MS/001/2019 – 2021 Repairs, refurbishment and maintenance of buildings (small works contractors),

Building, civil works and general contractors

MS/002/2019 – 2021 Repair and maintenance of toilets, plumbing and drainage works

MS/003/2019 – 2021 Repairs servicing and maintenance of Lifts

MS/004/2019 – 2021 Repairs, servicing and maintenance of generators

MS/005/2019 – 2021 Repairs, servicing and maintenance of air conditioning equipment

MS/006/2019 – 2021 Repairs and maintenance of firefighting equipment

MS/007/2019 – 2021 Repairs, servicing and maintenance of computers, printers, photocopiers, UPS,

servers, anti-virus/ IT security solutions, Local/ Wide Area Network and Wireless

Network etc, maintenance of PABX, telephone & telecommunication equipment,

audio visual equipment, public address system, LCD projectors and electric

screens

MS/008/2019 – 2021 Repairs, servicing and maintenance of office equipment

MS/009/2019– 2021 Repairs, servicing and maintenance of office furniture and fittings

MS/010/2019– 2021 Repair and maintenance of motor vehicles / garages

MS/011/2019 – 2021 Repair and maintenance of tractors and other agricultural equipment

MS/012/2019– 2021 Provision of sewerage system unblocking services

MS/013/2019 – 2021 Repair and maintenance and servicing of boilers and incinerators

MS/014/2019 – 2021 Repair, servicing and maintenance of water pumps and motors

MS/015/2019 – 2021 Repair, maintenance and servicing of fire hydrants, bulk flow meters, testing and

calibration

MS/016/2019 – 2021 Provision of welding and fabrication works

MS/017/2019 – 2021 Provision of crane services for maintenance and repair of street lights

MS/018/2019 – 2021 Periodic cleaning of transformer and high-tension panel rooms

MS/019/2019 – 2021 Provision of borehole services, sub-mercible and surface pump servicing

MS/020/2019 – 2021 Provision of water tinkering and exhauster services

MS/021/2019 – 2021 Pre-qualification of contractors for electro – mechanical works

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Prospective bidders are advised to download the registration/pre-qualification tender

documents free of charge from the EPZA (www.epzakenya.com) or the GoK procurement

portal https://www.tenders.go.ke/website FREE of charge. Those who choose to get hard

copies of the tender documents from EPZA will pay Ksh.1,000 per document in cash or

bankers cheque.

Interested, eligible and competent firms may obtain further information and inspect the

registration and pre-qualification tender documents detailing the requirements from EPZA

Procurement Offices on 01st Floor, Administration Building, Viwandani Road, off Nairobi –

Namanga Highway – Kitengela during official working hours.

NB. Women, Youth and PLWDs are encouraged to apply and must be registered with

the National Treasury and other relevant bodies (attach a copy of AGPO certificate and

IDs)

Completed registration and/or pre-qualification documents in plain sealed outer envelope

enclosing separately sealed envelopes (in “Original” and “One copy” properly bound) ALL

clearly marked EPZA TENDER NO: 05/2018-2019 – REGISTRATION/PRE-QUALIFICATION OF

SUPPLIERS: - indicating the Code No., Item NO and item description. ……. and addressed to:

-

THE Ag. CHIEF EXECUTIVE OFFICER

EXORT PROCESSING ZONES AUTHORITY

P O BOX 50563-00200

NAIROBI

Should be deposited in the Tender Box on Ground Floor, Administration Building, Viwandani Road, off Nairobi – Namanga Highway not later than Thursday,23rd May,2019 at

11.00 am. The bids will be opened immediately thereafter at the Conference Room on

Ground floor, of the same building in the presence of bidders and/or representatives who

wish to attend.

http://www.epzakenya.com/

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INTRODUCTION

Export Processing Zones Authority (EPZA) is a statutory body established in 1990 through an

Act of Parliament (The EPZA Cap 517, Laws of Kenya) with the main objective of promoting

and facilitating export oriented investments and to develop an enabling environment for

such investments. It is responsible for facilitating the implementation of new investment

projects, providing after care services for new and existing investments.

The Athi River Export Processing Zone is Kenya’s largest and leading industrial park,

designed to offer your export-oriented project an ideal location: world class infrastructure

and services; generous tax incentives and a supportive, business friendly operating system;

all within a spacious, green, well maintained park environment.

The Export Processing Zone (EPZA) presents the best opportunity for growth, development

and wealth creation for your business ambitions. Our main interest is to assist you attain

your goals through our “Open Door Policy” and investor centered culture.

As the official organ mandated by the Kenyan government to promote, attract and facilitate

investment, we are keen on cultivating a suitable investment climate that will help you

capitalize on untapped opportunities in East Africa, the whole of the African Continent and

the world.

Kenya the leading economy in East Africa, Kenya’s strategic location, extensive business

regulatory reforms intended to substantially lower the cost of doing business and its well

developed business infrastructure, makes it a natural choice for investors whilst Kenyan

exports enjoy preferential access to world markets under a number of special access and

duty reduction programs.

Mission

To enhance economic and social development in Kenya by promoting, facilitating and

creating enabling environment for investments in Kenya’s Export Processing Zones and

Special Economic Zones (SEZs).

Vision

A leading agency contributing to the socio-economic growth and transformation of Kenya

into a global hub for investment and trade.

CORE VALUES

Customer Focus

Innovation and Creativity

Speedy Response

Team Work

Institutional Loyalty and Patriotism

Accountability

Integrity and Fairness

Community Social Responsibility

The following incentives are granted to EPZ companies

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TAX BENEFITS

10 year corporate income tax holiday and a 25% tax rate for a further 10 years

thereafter (except for EPZ commercial enterprises)

10 year withholding tax holiday on dividends and other remittances to non-resident

parties (except for EPZ commercial licence enterprises)

Perpetual exemption from VAT and customs import duty on inputs – raw

materials, machinery, office equipment, certain petroleum fuel for boilers and

generators, building materials, other supplies. VAT exemption also applies on local

purchases of goods and services supplied by companies in the Kenyan customs

territory or domestic market. Motor vehicles which do not remain within the zone are

not eligible for tax exemption.

o Perpetual exemption from payment of stamp duty on legal instruments

o 100% investment deduction on new investment in EPZ buildings and machinery,

applicable over 20 years .

• Easier Procedures and Smoother Operations:-

o Operation under essentially one licence issued by EPZA. EPZA seeks to minimize

bureaucracy and administrative procedures and facilitate licensing, set up and

operations of EPZ projects. This includes exemption from compliance with various laws

such as the Import, Export and Essential Supplies Act, the Standards Act, the Industrial

Registration Act, the Factories Act, and the Statistics Act. The EPZ Authority acts as the

primary licensing and regulatory agency on behalf of the government, and collects the

necessary information and data from the companies

o Rapid Project approval and licencing within 30 days (with exception of projects

requiring environmental licence from National Environmental Management Agency

NEMA)

o No Exchange Controls –liberalised foreign exchange regime and easy repatriation

of capital and profits, access to foreign currency accounts, domestic and offshore

borrowing.

o Onsite customs documentation and inspection by Customs Staff. All zones have

a resident Customs office for on-site customs documentation and clearance. A Senior

Revenue Officer is attached to the EPZA management to assist in all matters relating to

customs and excise.

o Unrestricted investment by foreigners

o One Stop Shop service for facilitation and aftercare – EPZA Investor Support

Division assists new companies and provide help and advice in the areas of staff

recruitment, labour regulations, work permits, import-export logistics, application for

utility connections, registration with tax authorities etc.

• Physical Infrastructure Benefits: -

All zones are built to exacting international standards and provide facilities

suited to export production

Serviced land and ready factory buildings are available for sale or lease to

licensed EPZ companies. Water, sewerage, electricity, all weather roads and an

illuminated perimeter fence or wall are standard requirement for zones.

11

Zone developers provide 24-hour security, street lighting, landscaping and street

cleaning services in the zones. Private garbage collection firms are retained do dispose

of normal office waste.

Office premises and storage warehouses are available for lease in most zones.

This document constitutes a formal tender request for the Pre-qualification of suppliers for

the financial years 2019-2020 / 2020-2021.

Should any query be raised concerning a matter of principle, Export Processing Zones

Authority will clarify this with all vendors at the earliest opportunity.

Contact details

All enquiries and correspondence regarding the tender should be addressed through letter

or email to:

The Chief Executive Officer

Export Processing Zones Authority

Administration Building

Viwandani Road, off Nairobi Namanga Highway

P.O. Box 50563-00200

Nairobi

E-mail [email protected]

Office Tel: +254 45 6626421-2

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2.16 Format and Signing of Tender

2.16.1 The Tenderer shall prepare two copies of the tender, clearly marking each “ORIGINAL TENDER” and “ONE COPIES OF TENDER,” as appropriate. In the

event of any discrepancy between them, the original shall govern.

2.16.2 The original and all copies of the tender shall be typed or written in indelible ink and

shall be signed by the tenderer or a person or persons duly authorized to bind the

tenderer to the contract. All pages of the tender, except for an amended printed

literature, shall be initialled by the person or persons signing the tender.

2.16.3 The tender shall have no interlineations, erasures, or overwriting except as

necessary to correct errors made by the tenderer, in which case such corrections

shall be initialled by the person or persons signing the tender.

2.17 Sealing and Marking of Tenders

2.17.1 The Tenderer shall seal the original and each copy of the tender in separate envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” The

envelopes shall then be sealed in an outer envelope.

2.17.2 The inner and outer envelopes shall:

(a) Be addressed to EPZA at the address given on the Invitation to Tender.

(b) Bear Tender No. 05/ 2018 - 2019 TENDER FOR THE PRE -

QUALIFICATION OF SUPPLIERS FOR GOODS, WORKS AND SERVICES

FOR FINANCIAL YEARS 2019- 2020 / 2020– 2021 and the words “DO NOT

OPEN BEFORE 11.00 a.m. local time, Date as per Advert.

2.17.3 The inner envelopes only shall also indicate the name and address of the tenderer to

enable the tender to be returned unopened in case it is declared “late”.

2.17.4 If the outer envelope is not sealed and marked as required by paragraph 2.17.2,

EPZA will assume no responsibility for the tender’s misplacement or premature

opening.

2.18 Deadline for Submission of Tenders

2.18.1 Tenders must be received by EPZA at the address specified under paragraph 2.17.2 not later than 11.00 a.m. on As per Advert.

2.18.2 EPZA may, at its discretion, extend this deadline for the submission of tenders by

amending the tender documents, in which case all rights and obligations of EPZA and

candidates previously subject to the deadline will therefore be subject to the

deadline as extended

2.18.3 Bulky tenders which will not fit in the tender box shall be received by EPZA as

provided for in the Appendix.

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2.20 Opening of Tenders

EPZA will open all pre-qualification documents in the presence of tenderers’ representatives who choose to attend, after 11.00 a.m. on As per Advert in the

Conference Room on 1st floor, Administration Building at Export Processing

Zones Authority.

The tenderers’ representatives who are present shall sign a tender opening register

evidencing their attendance.

2.20.1 The tenderers’ names, tender modifications or withdrawals, tender prices, discounts

and the presence or absence of requisite tender security and such other details as

EPZA, at its discretion, may consider appropriate, will be announced at the opening.

2.20.2 EPZA will prepare minutes of the tender opening.

2.21 Clarification of Tenders

2.21.1 To assist in the examination, evaluation and comparison of tenders EPZA may, at its

discretion, ask the tenderer for a clarification of its tender. The request for

clarification and the response shall be in writing, and no change in the prices or

substance of the tender shall be sought, offered, or permitted.

2.21.2 Any effort by the tenderer to influence EPZA in EPZA’s tender evaluation, tender

comparison or contract award decisions may result in the rejection of the tenderers’

tender.

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APPENDIX TO INSTRUCTIONS TO TENDERERS

The following information for the Pre- qualification of suppliers for goods, works and

services shall complement, supplement, or amend, the provisions on the instructions to

tenderers. Wherever there is a conflict between the provisions of the instructions to

tenderers and the provisions of the appendix, the provisions of the appendix herein shall

prevail over those of the instructions to tenderers.

Instruction to tender

reference

Particulars of Appendix to instructions to tenderers

2.1 Eligible tenderers shall be registered Firms

2.15.2 (b)

The tender shall be closing on As per Advert at 11.00 a.m

local time.

2.16.1

Not later than 11.00a.m local time on As per Advert

2.18.1 After 11.00a.m local time on As per Advert

2.20 & 2.22

In addition, the evaluation criteria provided in the

special condition of contract shall be taken into account

2.21 The contract period for this pre-qualification shall be two

(2) years upon satisfactory performance. Annual Supplier

Evaluation shall be carried out to evaluate performance of

suppliers

Requirement of serialisation/Pagination of pages by the

bidder for each bid submitted

15

SPECIAL REQUIREMENTS FOR SPECIALIZED WORKS

EPZA/CW/ …./2016-2018 CATEGORY - CONSUTANCY WORKS

ITEM NO. REQUIREMENT

CW/001-009/2019 –

2021

Firms in these categories to attach registration certificates from

the relevant registration bodies. Membership Certificates to

relevant professional organization should be attached.

CW/011/2019 – 2021 Architectural services – Firm Registration Certificate from the

Board of Registration of Architects and Quantity Surveyors

and/or any other relevant body

CW/012/2019 – 2021 Structural engineers – Firm Registration Certificate from the

Engineers Registration Board and/or any other relevant body

CW/013/2019 – 2021 Civil engineers – Firm Registration Certificate from the


CW/014/2019 – 2021 Quantity surveyors – Firm Registration Certificate from the

Board of Registration of Architects and Quantity Surveyors

and/or any other relevant body

CW/015/2019 – 2021 Mechanical engineers – Firm Registration Certificate from the


CW/016/2019 – 2021 Electrical engineers – Firm Registration Certificate from the


CW/017/2019 – 2021 Land surveyors – Firm Registration Certificate from the Land

Surveyors Board and/or any other relevant body

CW/019/2019 – 2021 Property Valuers – Firm Registration Certificate from the

Valuation Registration Board and any other relevant body

CW/020/2019 – 2021 Property Managers – Firm Registration Certificate from the

Property and Estates Management Board and/or any other

relevant body

CW/021/2019 – 2021 Urban and physical Planning – Firm Registration Certificate

from the Physical Planners Registration Board and/or any

other relevant body

EPZA/MS/…../2016-2018 CATEGORY – MAINTENANCE SERVICES


MS/001-002/2019 –

2021

Repairs & maintenance of buildings – Attach firm registration

certificate for category registered from relevant registration

authority and/or any other relevant body e.g National Construction

Authority

MS/003/2019 – 2021 Repairs, maintenance and servicing of Lifts – Attach firm

registration certificate for category registered from relevant

registration authority and/or any other relevant body

MS/004/2019 – 2021 Repairs & maintenance of Generators – Attach firm registration

certificate for category registered from relevant registration

authority and/or any other relevant body

MS/005/2019 – 2021 Repairs & maintenance of Air conditioning Equipment – Attach firm



MS/006/2019 – 2021 Repairs & maintenance of Firefighting Equipment – Attach firm



16

MS/007/2019 – 2021 Repairs, servicing and maintenance of computers, printers,

photocopiers, UPS, servers, anti-virus/ IT security solutions, Local/

Wide Area Network and Wireless Network etc, maintenance of

PABX, telephone & telecommunication equipment, audio visual

equipment, public address system, LCD projectors and electric screens – Attach firm registration certificate for category

registered from relevant registration authority and/or any other

relevant body

MS/010/2019 – 2021 Repair & maintenance of motor vehicles / garages – Attach firm

registration certificate with the Chief Mechanical Engineer

from the relevant ministry and/or any other relevant body

MS/011/2019 – 2021 Repair & maintenance of tractors and other agricultural equipment –

Attach firm registration certificate with the Chief Mechanical

Engineer from the relevant ministry and/or any other relevant

body

MS/012/2019 – 2021 Provision of sewerage unblocking services – Attach firm

registration certificate from the relevant ministry and/or any

other relevant body if applicable

MS/013/2019 – 2021 Repair, servicing & maintenance of boilers and incinerators – Attach

firm registration certificate from the relevant ministry and/or

any other relevant body if applicable

MS/014/2019 – 2021 Repair, servicing & maintenance of water pumps and motors –

Attach firm registration certificate from the relevant ministry

and/or any other relevant body if applicable

MS/015/2019 – 2021 Repair & maintenance of fire hydrants, bulk flow meters, testing and calibration – Attach firm registration certificate from the

relevant ministry and/or any other relevant body if applicable

MS/016/2019 – 2021 Provision of crane services for maintenance and repair of street lights Attach firm registration certificate from the relevant

ministry and/or any other relevant body if applicable

MS/017/2019 – 2021 Periodic cleaning of transformer and high tension panel rooms –



MS/018/2019 – 2021 Provision of borehole services, sub-mercible and surface pump servicing– Attach firm registration certificate from the relevant

ministry and/or any other relevant body if applicable

MS/019/2019 – 2021 Provision of water tinkering and exhauster services – Attach firm

registration certificate from the relevant ministry and/or any

other relevant body if applicable

MS/020/2019 – 2021 Pre-qualification of contractors for electro-mechanical works –



17

4.3 SPECIAL CONDITIONS OF CONTRACT

EVALUATION CRITERIA

STAGE ONE

4.3.1 Preliminary evaluation of open tenders

The evaluation committee shall first conduct a preliminary evaluation to determine

whether –

i. the tender has been submitted in the required format;

ii. the tender has been signed by the person lawfully authorised to do so; -

signed proclamation on Pg 29

iii. the required number of copies of the tender have been submitted;

the tender is valid for the period required; and

v. all required documents and information have been submitted.

vi. Requirement of serialisation/Pagination of pages by the bidder for each bid

submitted 4.3.2 (a) Statutory / Mandatory requirements

1. Certificate of company / firm incorporation

2. Kenya Revenue Authority Pin certificate

3. Valid Tax compliance certificate

4. Valid NHIF and NSSF Compliance

5. Details of directorship/ownership with respective shareholding and details of

citizenship

6. Audited Financial Statement for the last three (3) years signed by a company director and auditing firm (within 2015 and 2018)

7. Proven physical location and address of the firm (Attach copy of lease)

8. Duly filled and signed confidential business questionnaire

9. Statement of verification that the Firm is not debarred in the Matter of Public

Procurement and Disposal Act 2015.

10. Duly filled curriculum vitae for Consultancy and Maintenance Works Only

11. Litigation history

12. Valid certificate of registration with the relevant registration body / authority or

certificates of membership to professional organization for general services,

consultancy and maintenance works categories.

18

4.3.2 (b) Statutory / Mandatory requirements for firms registered under Youth, Women

and Persons With Disabilities categories.

1. Certificate of company / firm incorporation

2. Kenya Revenue Authority Pin certificate

3. Certificate of Registration for Youth, Women and Persons With Disabilities

categories.

4. Valid Tax compliance certificate

5. Duly filled curriculum vitae for Consultancy and Maintenance Works Only

6. Valid certificate of registration with the relevant registration body / authority or

certificates of membership to professional organization for general services,

consultancy and maintenance works categories.

7. Statement of verification that the Firm is not debarred in the Matter of Public

Procurement and Disposal Act 2015.

8. Litigation History

Tenders which do not satisfy any of the above requirements (clause 4.3.1 & 4.3.2) shall

be rejected.

YOUTH, WOMEN AND PERSONS LIVING WITH DISABILITIES ENTERPRISES SHALL

BE EXEMPTED FROM TECHNICAL EVALUATION.

19

STAGE TWO

4.3.3 Technical Evaluation

(Documentary evidence must be provided for each requirement – non compliance

shall lead to disqualification or nil points)

NB: Cut off shall be 70% to qualify to be shortlisted as a pre-qualified supplier.

A. RELEVANT EXPERIENCE (Total 40 Marks)

Details of experience and past performance for a minimum of five corporate clients on Provision of Similar Services within the past five years each with value of not less than

1 million per annum. Each project should include name of client/firm, clear physical

address and contact persons. (Attach award letters, Local Purchase / Service Orders or signed contracts as evidence / proof of contract) (40 Points)

a) Details of projects to include the following (8 Points on each project)

i) Name of project – (1 Point)

ii) Address of project- (1 Point)

iii) Contact persons- (1 Point)

iv) Their values (1 million per annum and above) – (2 Points) below 1 million (0

Points)

v) Proof of such contracts (Attach award letters, LPO’s, LSO or signed contracts) – (3

Points)

Less number of projects in (a)– (Pro-rate)

If no award letters/completion certificates are attached – (0 Points for the entire

project)

NB: Clients will be contacted to verify the information given.

B. BUSINESS SUPPORT (Total 25 Marks)

a) Litigation History (5 Points)

The applicant should provide accurate information on any litigation / arbitration resulting

from contracts completed or under its execution over the last five years. A consistent history

of awards against the applicant may result in failure of the application.

b) Proof of Financial ability (10 Points)

i. Bank statements (certified) for the past 12 months (5 points)

ii. Average annual turnover of at least Kshs Three (3) million. (5 Points)

c) Appointed bankers (2 Points)

Name and contacts of appointed bankers. (1 Point)

Letter of authority from the bidder authorizing Export Processing Zones Authority to seek reference from the appointed bankers (1 Points)

d) Access to lines of credit from a reputable financial institution (8 points)

- A firm commitment letter from a reputable financial institution on access to lines of credit. (8 Points)

20

C. REFERENCES (Total 20 Marks)

Attach letters of recommendation from referees

Five letters – (4 Points each)

Less than five letters – (Pro rate)

Please note that LPO’s or award letters shall not be treated as reference letters. Proper

recommendation from satisfied clients for work performed or services provided shall

be required.

D. OTHER REQUIREMENTS (Total 15 Marks)

- Binding of documents – (5 Points)

- A firm commitment letter on acceptance of a credit period of 90 days – (5 Marks)

- Special requirements for specialized works i.e. Registration / Membership

Certificates from relevant authorities / professional bodies (for consultancy works, maintenance services and general services) - (5 Marks)

NB: Cut off shall be 70% to qualify to be shortlisted as a pre-qualified supplier.

21

SECTION III – SCHEDULE OF REQUIREMENTS.

1.CODE NO. – EPZA/GP/2016-2018 CATEGORY – GENERAL PURCHASE


GP/001/2019 – 2021

Supply and Delivery of General Office Stationery, Printed Office

Stationery, Printed Forms, File Folders Etc

GP/002/2019 – 2021 Printing of Brochures, Magazines, Christmas Cards, Calenders,

Diaries, Wall Planners, Booklets & Newsletters, Infopack And Other

Branded Promotional Materials And Clothing E.G T-Shirts, Kikoys,

Branded Caps Etc, Gift Items E.G Handicrafts, Banners(Roll Up And

Drop Down), Designing And Mounting Of Shows Exhibits And

Display

GP/003/2019 – 2021 Supply, delivery and Installation of computers, laptops, printers,

computer equipment, hardware and related accessories,

GP/004/2019 – 2021 Supply, Delivery and Installation of audio visual equipment, public

address system, projectors, electric screens, whiteboard and

related items

GP/005/2019 – 2021 Supply and delivery of toners, cartridges and dot matrix ribbons

for printers

GP/006/2019 – 2021 Supply and delivery of general office equipment, office furniture

and fittings and safes.

GP/007/2019 – 2021 Supply and delivery of carpets, upholstery, blinds and related

materials

GP/008/2019 – 2021 Supply and delivery of staff uniforms, riding gear, protective gear

and clothing

GP/09/2019 – 2021 Supply of safety equipment and first aid kits replenishing

GP/010/2019 – 2021 Supply of fresh cut flowers and flower/floral arrangements

GP/011/2019 – 2021 Supply and delivery of newspapers, magazines, periodicals and

publications

GP/012/2019 – 2021 Supply and delivery of library books and other resource materials

GP/013/2019 – 2021 Supply and delivery of calling cards e.g. Safaricom, Airtel, Orange

and Yu scratch cards

GP/014/2019 – 2021 Supply and delivery of bottled water, leasing of dispensers and

maintenance of dispensers

GP/015/2019 – 2021 Supply and delivery of milk

GP/016/2019 – 2021 Supply and delivery of electrical fittings

GP/017/2019 – 2021 Supply and delivery of water pipes, water accessories and fittings,

plumbing items and related water items and equipment

GP/018/2019 – 2021 Supply and delivery of water meters

GP/019/2019 – 2021 Supply and leasing of water bowsers and exhausters

GP/020/2019 – 2021 Supply and delivery of water pumps and waste water pumps

GP/021/2019 – 2021 Supply and delivery of water and waste water treatment chemicals

and re-agents

GP/022/2019 – 2021 Supply , delivery and Installation of generators

GP/023/2019 – 2021 Supply and delivery of general hardware, gardening and

maintenance items

GP/024/2019 – 2021 Supply and delivery of agricultural equipment

GP/025/2019 – 2021 Supply and delivery of cleaning materials, soaps, detergents &

disinfectants

GP/026/2019 – 2021 Supply and delivery of tyres, tubes & batteries

22

GP/027/2019 – 2021 Supply and delivery of paint

GP/028/2019 – 2021 Supply of tree, flower and plant seedlings

GP/029/2019 – 2021 Supply of Flags and Flag holder for different countries

GP/030/2019 - 2021 Supply and delivery of pocket phone radios and accessories

GP/31/2019 – 2021 Supply and delivery of physical security equipment, scanners, walk

through detectors, handheld metal detectors and search mirror

GP/32/2019-2021 Supply and installation of Air conditioning equipment.

GP/33/2019-2021 Supply of kitchen items i.e cookers, fridges, cutlery and gas

2.CODE NO. – EPZA/GS/2016-2018 CATEGORY – GENERAL SERVICES


GS/001/2019– 2021 Provision of document scanning and electronic document

management system , archiving of old records services

GS/002/2019 – 2021 Provision of asset marking/tracking of assets system

GS/003/2019– 2021 Provision of signage services, graphic designer services,

exhibition stand services, construction, decoration and branding,

corporate branding, communication and marketing services, event

management services, media liaison services and media coverage,

activation services, public relation services, photography,

videography and documentary production services, publicity and

advertising services through print, electronic and social media,

outdoor displays and billboards

GS/004/2019 – 2021 Provision of interior décor services

GS/005/2019 – 2021 Provision of delivery and courier services

GS/006/2019 – 2021 Provision of travel agency services, air ticketing and travel

arrangements – IATA registered.

GS/007/2019 – 2021 Provision of structured cabling, wireless services and network

equipment

GS/008/2019 – 2021 Provision of website hosting and maintenance services

GS/009/2019 – 2021 Provision of mailing system

GS/010/2019 – 2021 Provision of computer software, licenses and antivirus services,

Supply and Provision of GIS software and equipment, engineering

survey software and equipment (GIS, GPS, leak detectors and

training services), investor and customer database – CD ROM or

Web based subscription services and ICT Software & Applications

GS/011/2019 – 2021

Provision of wide area network services, supply, delivery,

installation and commissioning of IP Phones and

telecommunication equipment, Supply, delivery and Installation of

CCTV equipment and services, Supply and Provision of TV

equipment and services

GS/012/2019 – 2021 Provision of audio visual services, public address system, hiring of

projector and electric screens

GS/013/2019 – 2021

Provision of sanitary services, cleaning services, upholstery,

parquet and carpet cleaning services

GS/014/2019 – 2021 Provision of fumigation and pest control services

GS/015/2019 – 2021 Provision of landscaping, maintenance and upkeep of flowers and

plants services

GS/016/2019 – 2021 Provision of security services

GS/017/2019 – 2021 Provision of hospitality, meeting venue, and catering services

GS/018/2019 – 2021 Hiring of tents, tables and seats

23

GS/019/2019 – 2021 Provision of transport, car hire and taxi services

GS/020/2019 – 2021 Provision of towing, recovery of motor vehicles, motor cycles and

tractor services

GS/021/2019 – 2021 Provision of alarm and car track systems

GS/022/2019 – 2021 Provision of debt collection services

GS/023/2019 – 2021 Provision of auctioneering services

GS/024/2019 – 2021 Provision of legal services

GS/025/2019 – 2021 Provision of property and land valuation services

GS/026/2019 – 2021 Provision of insurance brokerage services

GS/027/2019 – 2021 Prequalification of insurance underwriters

GS/028/2019 – 2021 Provision of translation services – English to Kiswahili, French,

German, Japanese, Korean, Chinese, Arabic and Spanish

GS/029/2019 – 2021 Provision of clearing and forwarding services

GS/030/2019 – 2021 Supply of motor vehicles & customized utility vehicles

GS/031/2019 – 2021 Provision of lift inspection services, Supply installation,

commissioning and maintenance of lifts

GS/032/2019 – 2021

Provision of computer system and cybercrime investigations

services, Provision of digital forensic investigations, recovery of

data and email information services

GS/033/2019 – 2021 Provision of garbage collection and disposal services

GS/034/2019 – 2021 Provision of laboratory services for drinking water and wastewater

quality analysis

GS/35/2019-2021 Provision of Legal Audit services and Governance Audit

3. CODE NO. – EPZA/CW/2016-2018CATEGORY – CONSULTANCY WORKS


CW/001/2019 – 2021 Consultants for Market Research & Surveys

CW/002/2019 – 2021 Consultants for change management

CW/003/2019 – 2021 Consultants for performance evaluation, performance analysis

and capacity development

CW/004/2019 – 2021 Provision of consultancy services in management, human

resources training and team building

CW/005/2019 – 2021 Provision of human resources recruitment and selection services

CW/006/2019 – 2021 Provision of ICT consultancy and training services

CW/007/2019 – 2021 Consultants for strategic planning and business planning

CW/008/2019 – 2021 Consultants for integrity training

CW/009/2019 – 2021 Consultants for risk management

CW/010/2019 – 2021 Consultants for feasibility studies

CW/011/2019 – 2021 Consultants for architectural services

CW/012/2019 – 2021 Consultants for structural engineers

CW/013/2019 – 2021 Consultants for civil engineers, water and waste water works

CW/014/2019 – 2021 Consultants for quantity surveyors

CW/015/2019 – 2021 Consultants for mechanical engineers

CW/016/2019 – 2021 Consultants for electrical engineers

CW/017/2019 – 2021 Consultants for land surveyors

CW/018/2019 – 2021 Consultants for civil engineering survey services

CW/019/2019 – 2021 Consultants for property valuers

CW/020/2019 – 2021 Consultants for property managers

CW/021/2019 – 2021 Consultants for urban & physical planning

24

CW/022/2019 – 2021 Consultants for environment impact, strategic environmental

Assessment Studies and environment audits

CW/023/2019 – 2021 Provision of firefighting equipment and training services

CW/024/2019 – 2021 Provision of training on disability and gender mainstreaming,

training on drug abuse, training on HIV/AIDS

CW/025/2019 – 2021 Provision of foreign languages training

CW/026/2019 – 2021 Provision of legal services

CW/027/2019 – 2021 Provision of short term training courses on water and waste water

management

CW/028/2019 – 2021 Outsourcing for piece work labour services

Consultants for master planning of EPZ zones

CW/029/2019 – 2021 Provision of security management and awareness training,

security consultancy and risk assessment services

CW/030/2019 – 2021 Provision of work place health and safety audits

4.CODE NO. – EPZA/MS/2016-2018CATEGORY – MAINTENANCE SERVICES


MS/001/2019 – 2021 Repairs, refurbishment and maintenance of buildings (small works

contractors), Building, civil works and general contractors

MS/002/2019 – 2021 Repair and maintenance of toilets, plumbing and drainage works

MS/003/2019 – 2021 Repairs servicing and maintenance of Lifts

MS/004/2019 – 2021 Repairs, servicing and maintenance of generators

MS/005/2019 – 2021 Repairs, servicing and maintenance of air conditioning equipment

MS/006/2019 – 2021 Repairs and maintenance of firefighting equipment

MS/007/2019 – 2021 Repairs, servicing and maintenance of computers, printers,

photocopiers, UPS, servers, anti-virus/ IT security solutions, Local/

Wide Area Network and Wireless Network etc, maintenance of

PABX, telephone & telecommunication equipment, audio visual

equipment, public address system, LCD projectors and electric

screens

MS/008/2019 – 2021 Repairs, servicing and maintenance of office equipment

MS/009/2019 – 2021 Repairs, servicing and maintenance of office furniture and fittings

MS/010/2019 – 2021 Repair and maintenance of motor vehicles / garages

MS/011/2019 – 2021 Repair and maintenance of tractors and other agricultural

equipment

MS/012/2019 – 2021 Provision of sewerage system unblocking services

MS/013/2019 – 2021 Repair and maintenance and servicing of boilers and incinerators

MS/014/2019 – 2021 Repair, servicing and maintenance of water pumps and motors

MS/015/2019 – 2021 Repair, maintenance and servicing of fire hydrants, bulk flow

meters, testing and calibration

MS/016/2019 – 2021 Provision of welding and fabrication works

MS/017/2019 – 2021 Provision of crane services for maintenance and repair of street

lights

MS/018/2019 – 2021 Periodic cleaning of transformer and high tension panel rooms

MS/019/2019 – 2021 Provision of borehole services, sub-mercible and surface pump

servicing

MS/020/2019 – 2021 Provision of water tinkering and exhauster services

MS/021/2019 – 2021 Pre-qualification of contractors for electro – mechanical works

25

SECTION IV: EXPORT PROCESSING ZONES AUTHORITY (EPZA)

PRE-QUALIFICATION OF SUPPLIERS FOR 2019-2020 / 2020-2021

CONFIDENTIAL BUSINESS QUESTIONNAIRE - GENERAL INFORMATION

Category

applied……………………………………………………………………………………

Receipt Number…………………………………………………………………(attach copy)

Company

name………………………………………………………………………………………

P. O. Box……………………Town………………………… Postal code……………..

Telephone number(s)…………………………………………………………………..

Fax number(s)…………………………………………………………………………..

.

Email address…………………………………………………………………………..

Physical address

Building…………………………………………Floor……………………………….

Plot number……………………………………Door…………………………………

Street…………………………………………………………………………………….

Nature of business……………………………………………………………………..

Certificate of Registration/Incorporation No…………………………..(attach copy)

Trade license No…………………………………………………………(attach copy)

VAT registration No……………………………………………………(attach copy)

PIN Certificate No………………………………………………………..(attach copy)

Tax compliance certificate……………………………………………(attach copy)

Membership to professional body………(attach certificate – maintenance, general

services, consultancy services)

26

Contact persons:

Name……………………………………………………………………………………….

Position…………………………………………………………………………………….

Name……………………………………………………………………………………….

Position…………………………………………………………………………………….

Name……………………………………………………………………………………….

Position…………………………………………………………………………………… COMPANY PROFILE

A. Names of Directors: (To attach CR 12 or Partnership Deed)

1…………………………………………………Nationality………………………..

2…………………………………………………Nationality………………………...

3…………………………………………………Nationality…………………………

4…………………………………………………Nationality…………………………

B. Personnel

Number of staff employed……………………………………………………………

Qualifications………………………………………………………………………….

Level of experience…………………………………………………………………..

C. Experience

No. of years the company has been in operation………………………………….

Volume of business transacted in the last 5 years…………………………………

27

Referees: (Attach letters of reference as per evaluation criteria)

1…………………………………………………………………………………………

2…………………………………………………………………………………………

3…………………………………………………………………………………………

Scope of clientele - (attach evidence of the clients you are currently serving)

………………………………………………………………………………………….

…………………………………………………………………………………………..

…………………………………………………………………………………………..

D. Customer service

Do you have a dedicated customer help desk?………………………………….

Do you carry out customer satisfaction surveys?…………………………………

Do you have a customer technical back up team?……………………………….

NB: You will be required to separately attach a COMPREHENSIVE company

profile detailing ALL the requested information. This should be on the

company’s letterhead.

28

FINANCIAL / BUSINESS SUPPORT

A. Financial position

You will be required to demonstrate that the company’s financial position is healthy

enough to enable you transact business with Export Processing Zones Authority.

B. Bank statements

Please provide copies of the company’s bank statements for the last six months.

C. Magnitude of business

Please indicate the maximum amount of business (in financial terms) your company

can handle at any given time

……………………………………………………………………………………………

D. Credit period

EPZA will endeavor to settle outstanding payments within 90 days.

E. Annual turnover

What is your annual turnover?………………………………………………………

29

PROCLAMATION

I / We the undersigned, state that, ALL the information we have provided in this

document is correct and that I / We hereby give The Export Processing Zones

Authority (EPZA) authority to seek any references it may deem vital while

carrying out their evaluation.

Name…………………………Designation……………....

Signature………...........

Name…………………Designation……………………………………..

Signature……………

Name………………………………Designation……………………………………..

Signature………………………….

_______________________________________________________

Official rubber stamp

CONT’D CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2(b) or 2(c)

whichever applied to your type of business.

You are advised that it is a serious offence to give false information on this form.

PART 1 GENERAL

Business Name .................................................................................................................

Location of Business Premises .........................................................................................

Plot No, ........................................................ Street/Road .................................................

Postal address .....................Tel No. ................................. Fax ……… Email ..................

..............................................

Nature of Business ...........................................................................................................

Registration Certificate No. ..............................................................................................

Maximum value of business which you can handle at any one time – Kshs. ...................

Name of your bankers ......................................................................................................

Branch ..............................................................................................................................

PART 2 (A) – SOLE PROPRIETOR

Your name in full……………………………………………………………………….....

Age…………………………………………………………………………………………..

Nationality……………………………Country of Origin………………………………

Citizenship details……………………………………………………………………….

PART 2 (B) – PARTNERSHIP

Given details of partners as follows

Name Nationality Citizenship details Shares

1. …………………………………………………………………………………………

2. …………………………………………………………………………………………

3. …………………………………………………………………………………………

4. …………………………………………………………………………………………

EPZA TENDER NO. 05/2018-2019

Tender for the registration /pre-qualification of suppliers for goods, works and services for

the financial year 2019 - 2020

31

PART 2 (C) – REGISTERED COMPANY

Private or Public ……………………………………………………………………………………..

State the nominal and issued capital of company

Nominal Kshs. ………………………………………………………………………………………...

Issued Kshs. …………………………………………………………………………………………

Given details of all directors as follows

Name Nationality Citizenship details Shares

1..…………………………………………………………………………………………

2.…………………………………………………………………………………………

3.…………………………………………………………………………………………

4.…………………………………………………………………………………………

Date……………………Signature of Candidate…………………….................




32

DECLARATION FORM

STATEMENT OF VERIFICATION THAT NOT DEBARRED IN THE MATTER OF THE PUBLIC

PROCUREMENT AND ASSET DISPOSAL ACT 2015.

I, …………………………………….of P. O. Box ………………………. being a resident of

………………………………….. in the Republic of Kenya do hereby make a statement as

follows:-

1. THAT I am the Chief Executive/Managing Director/Principal Officer/Director of ……….... ……………………………….. (name of the Company) who is a Bidder in respect of Tender

No. ………………….. To supply goods, render goods and/or carry out works for Export

Processing Zones Authority and duly authorized and competent to make this statement.

2. THAT the aforesaid Bidder has not been debarred from participating in procurement

proceeding under Part IX.

3. THAT the aforesaid Bidder will not engage in any corrupt practice and has not been

requested to pay any inducement to any member of the Board, Management, Staff and/or

employees and/or agents of Export Processing Zones Authority, which is EPZA.

4. THAT the aforesaid Bidder, its servants and/or agents have not offered any inducement to

any member of the Board, Management, Staff and/or employees and/or agents of Export

Processing Zones Authority.

5. THAT what is deponed to hereinabove is true to the best of my knowledge information

and belief.

………………………………. ………………………… ………………………

(Title) (Signature) (Date)




33

CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF – FOR

CONSULTANCY WORKS, GENERAL SERVICES AND MAINTENANCE SERVICES

Proposed Position: _____________________Designation__________________________

Name of Firm:

_____________________________________________________________________________

Name of Staff:

_____________________________________________________________________________

Profession:

_____________________________________________________________________________

Date of Birth:

_____________________________________________________________________________

Years with Firm: _________________________________ Nationality: ________________

Membership in Professional Societies:

_____________________________________________________________________________

Detailed Tasks, which will be assigned;

…………………………………………………………………………………………………….

……………………………………………………………………………………………………. Key Qualifications:

(Give an outline of staff member's experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant previous

assignments and give dates and locations).

_____________________________________________________________________________ Education:

(Summarize college/university and other specialized education of staff member, giving

names of schools, dates attended and degree(s) obtained).

_____________________________________________________________________________ Employment Record:

(Starting with present position, list in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations, titles of positions held, and locations of assignments.)

Certification:

I, the undersigned, certify that these data correctly describe me, my qualifications, and my

experience.

_______________________________________ Full name of staff member:

_______________________________________ Date: _________

(Signature of staff member)

_______________________________________ Full name of authorized representative:

______________________________________ Date: __________

(Signature of authorized representative of the firm)




34

CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF – FOR


Proposed Position: __________________Designation__________________________

Name of Firm:

__________________________________________________________________________

Name of Staff:

__________________________________________________________________________

Profession:

__________________________________________________________________________

Date of Birth:

__________________________________________________________________________

Years with Firm: _________________________________ Nationality: ___________


__________________________________________________________________________


…………………………………………………………………………………………………

………………………………………………………………………………………………….. Key Qualifications:




_____________________________________________________________________________ Education:







Certification:


experience.


____________________________________ Date: _________


_____________________________________ Full name of authorized representative:

______________________________________ Date: __________

(Signature of authorized representative of the firm) CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF – FOR


Proposed Position: __________________Designation__________________________

Name of Firm: _____________________________________________________________________

Name of Staff: _____________________________________________________________________




35

Profession: _____________________________________________________________________

Date of Birth: _____________________________________________________________________

Years with Firm: _________________________________ Nationality: ___________


_____________________________________________________________________


…………………………………………………………………………………………………..

………………………………………………………………………………………………….. Key Qualifications:




_____________________________________________________________________________ Education:







Certification:


experience.


_______________________________________ Date: _________


_______________________________________ Full name of authorized representative:

______________________________________ Date: __________

(Signature of authorized representative of the firm)




36

LITIGATION HISTORY

Name of Applicant or partner of a joint venture

Applicants, including each of the partners of a joint venture, should provide information of

any history of litigation or arbitration resulting from contracts executed in the last five years

or currently under execution. A separate sheet should be used for each partner of a joint

venture.

Year Award For or

Against

Applicant

Name of client, cause of litigation,

and matter in dispute

Disputed amount (current

value Kshs.)

export processing zones authority 00200 · cs/005/2019 – 2021 provision of human resources...

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