Exporting DataUsing Central Office Query

Query Data

Query Data

Gets data from each of the building DB’s

Is a good way to dumb data for manipulation

Query one building or five buildings

Save query templates

Excel or csv output

Include student data for any object

Setting Up a Query

Choose schools

Choose Form to use (object)

Student demographics can be added to any object

Choose fields to include

Set filters

Don’t display filtered field

Query Tips

Filter by school year

Filter inactives

Hidden Filters

For single date use date between

csv format for large query

To leave blank placeholder, use form name with no field

Query Dialog Box

“Select Template” – Let’s you choose a previously saved template.

Query Dialog Box

“File Name” – Set the name of the output file. Can be .csv or .xls format, selected later.

Query Dialog Box

“Schools to Include” – Let’s you choose which schools to include in the Query.

Query Dialog Box

“Run Export” – Executes the query after you set the parameters.

Query Dialog Box

“Save As…” – Saves the Query as a template that you can use in the future.

Query Dialog Box

“File Format” – This is where you select a .csv or Excel .xls format.

Query Dialog Box

“Form to Use” – This is where you select which form to export from. This is key.

Form To UseMost are self explanatory.

Grade information is kept in StudentClass.

Most common form for exports is Student, but Student is available as a 2nd form in every query.

All records are tied together by ID field.

Query Dialog Box

“Notes Field” – Selects the specific database fields in the form. Use Data Layouts located on support site if needed.

Query Dialog Box

“Don’t Display” – Allows you to use a field as a filter, without exporting it.

Query Dialog Box

“Filter” – Let’s you select a Boolean argument to filter on, requires use of Value field as well.

QUESTIONS???

Exporting DataUsing Central Office Query