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1 Expression of Interest (EOI) Title of Consulting Services for the Implementation of Land Records Information Management System (LRIMS) in Khanda "Ga" Land Revenue Office- Mygdi, Ghorahi (Dang), Tulsipur (Dang), Lamahi (Dang), Bardia, Kailali, Tikapur (Kailali), Dadeldhura, Baitadi, Surkhet, Mehalkuna (Surkhet), Mahendranagar (Kanchanpur) and Belauri (Kanchanpur) EOI No: DOLRM/CS/QCBS-03/2074/75 Method of Consulting Service: National Department of Land Reform and Management, Babarmahal Kathmandu

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1

Expression of Interest

(EOI)

Title of Consulting Services for the Implementation of Land Records Information

Management System (LRIMS) in Khanda "Ga" Land Revenue Office- Mygdi, Ghorahi (Dang), Tulsipur

(Dang), Lamahi (Dang), Bardia, Kailali, Tikapur (Kailali), Dadeldhura, Baitadi, Surkhet, Mehalkuna (Surkhet),

Mahendranagar (Kanchanpur) and Belauri (Kanchanpur)

EOI No: DOLRM/CS/QCBS-03/2074/75

Method of Consulting Service: National

Department of Land Reform and Management, Babarmahal Kathmandu

2

Abbreviations

CV - Curriculum Vitae

DO - Development Partner

EA - Executive Agency

EOI - Expression of Interest

GON - Government of Nepal

PAN - Permanent Account Number

PPA - Public Procurement Act

PPR - Public Procurement Regulation

TOR - Terms of Reference

VAT - Value Added Tax

3

Contents

A. Request for Expression of Interest ............. .......................................................

B. Instructions for submission of Expression of Int erest .....................................

C. Objective of Consultancy Services or Brief TOR ..............................................

D. Evaluation of Consultant’s EOI Application ......................................................

E. EOI Forms & Formats ..........................................................................................

1. Letter of Application ...............................................................................................

2. Applicant’s Information Form ................................................................................

3. Experience .............................................................................................................

4. Capacity ................................................................................................................

5. Key Experts (Include details of Key Experts only) .................................................

A.

B.

4

C. Request for Expression of Interest

Government of Nepal Ministry of Agriculture, Land Management and Cooperatives

Department of Land Reform and Management Request for Expression of Interest

for the Consulting Service for the Implementation of Land Records Information Management System (LRIMS) in Khanda "Ga"

EOI No.: DOLRM/CS/QCBS-03/2074/75 Date: March 26, 2018

1. Government of Nepal (GoN) has allocated fund from GoN source and intends to apply a portion of

this fund to eligible payments under the Contract for which this Expression of Interest is invited for National consulting service].

2. The Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal now invites Expression of Interest (EOI) from eligible consulting firms (“consultant”) to provide the following consulting services: for the Implementation of Land Records Information Management System (LRIMS) in Khanda "Ga" Land Revenue Office- Mygdi, Ghorahi (Dang), Tulsipur (Dang), Lamahi (Dang), Bardia, Kailali, Tikapur (Kailali), Dadeldhura, Baitadi, Surkhet, Mehalkuna (Surkhet), Mahendranagar (Kanchanpur) and Belauri (Kanchanpur).

3. Interested eligible consultants may obtain further information and EOI document free of cost at the address Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal during office hours on or before April 10, 2018 or visit e-GP system https://bolpatra.gov.np/ppmo/ or visit the client’s website www.dolrm.gov.np

4. Consultants may associate with other consultants to enhance their qualifications. 5. Expressions of interest shall be delivered online through e-GP system

https://bolpatra.gov.np/ppmo/ to the address Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal on or before 13:00 hours, April 10, 2018.

6. Expressions of interest shall be opened in presence of Bidders' representatives who choose to attend on 14:00 hours, April 10, 2018 at the office of Department of Land Reform and Management, Babarmahal, Kathmandu, Nepal.

7. In case the last date of obtaining and submission of the EOI documents happens to be a holiday, the next working day will be deemed as the due date but the time will be the same as stipulated.

8. EOI will be assessed based on Qualification 30%, Experience 60%, and Capacity 10% of consulting firm and key personnel. Based on evaluation of EOI, only shortlisted firms will be invited to submit technical and financial proposal through a request for proposal.

9. Minimum score to pass the EOI is 70.

5

B. Instructions for submission of Expression of Int erest 1. Expression of Interest may be submitted by a sole firm or a joint venture of consulting

firms.

2. Interested consultants must provide information indicating that they are qualified to perform the services (descriptions, organization and employee and of the firm or company, description of assignments of similar nature completed in the last 7 years and their location, experience in similar conditions, general qualifications and the key personnel to be involved in the proposed assignment).

3. This expression of interest is open to all eligible consulting firm/company/ organization.

4. In case, the applicant is individual consultant, details of similar assignment experience, their location in the previous 4 years and audited balance sheet and bio data shall be considered for evaluation.1

5. The assignment has been scheduled for a period of six months.

6. A Consultant will be selected in accordance with the Quality and Cost Based Selection method.

7. Expression of Interest should contain following information:

(i) A covering letter addressed to the representative of the client on the official letter head of company duly signed by authorized signatory.

(ii) Applicants shall provide the following information in the respective formats given in the EOI document:

• EOI Form: Letter of Application (Form 1)

• EOI Form: Applicant’s Information (Form 2)

• EOI Form: Work Experience Details (Form 3(A), 3(B) & 3(C))

• EOI Form: Capacity Details (Form 4)

• EOI Form: Key Experts List (form 5).

8. Applicants may submit additional information with their application but shortlisting will be based on the evaluation of information requested and included in the formats provided in the EOI document.

9. The Expression of Interest (EOI) document must be duly completed and submitted through e-GP system by using the forms and instructions provided by the system.

10. The completed EOI document must be submitted on or before the date and address mentioned in the “ Request for Expression of Interest”. In case the submission falls on public holiday the submission can be made on the next working day. Any EOI Document received after the closing time for submission of proposals shall not be considered for evaluation.

1 Delete if EOI is not called for person.

6

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8

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12

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15

D. Evaluation of Consultant’s EOI Application Consultant’s EOI application which meets the eligibility criteria will be ranked on the basis of the Ranking Criteria.

i) Eligibility & Completeness Test Compliance Copy of Registration of the company/firm VAT/PAN Registration Tax Clearance Certificate F/Y 2073/074 EOI Form 1: Letter of Application EOI Form 2: Applicant’s Information Form EOI Form 3: Experience (3 (A) and 3(B)) EOI Form 4: Capacity EOI Form 5: Qualification of Key Experts

ii) EOI Evaluation C riteria Insert Minimum

Requirement if Applicable Score [Out of 100%]

A. Qualification and Experience of Key Experts 30 Project Manager ( Team Leader) (E &��)

6

Network Expert (E &��) 4

Database Expert (E &��) 4

Trainer (2H, &��) 4x2 8

Documentation Assistant (E &��)

4

Operation Engineer (E &��) 4

B. Experience of the Firm 60 General experience of consulting firm

10

Specific experience of consulting firm within last 7 years:

40

Experience of LAN / WAN Connectivity

8

Experience in Software Development

8

Experience of the firm on the conduction of computer application training (minimum 6 working days training)

10

Experience on Data Migration from one kind of database to

10

16

another kind of database Work experience in Land Revenue Office

4

Similar Geographical experience of consulting firm

10

C. Capacity . 10 Financial Capacity2

5

Availability of equipment related to the proposed assignment3

5

2 Average turnover required shall not exceed 150% of cost estimate

3 This Evaluation criteria should be deleted if infrastructure/equipment are not the part of the proposed assignment.

17

E. EOI Forms & Formats

Form 1. Letter of Application

Form 2. Applicant’s information

Form 3.Experience (General, Specific and Geographical)

Form 4. Capacity

Form 5. Qualification of Key Experts

18

1. Letter of Application

(Letterhead paper of the Applicant or partner responsible for a joint venture, including full postal address, telephone no., fax and email address)

Date: ..........................

To,

Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal Telephone: 01-4220028 Fax No: 01-4230585 email address: [email protected]

Sir/Madam,

1. Being duly authorized to represent and act on behalf of (hereinafter "the Applicant"), and having reviewed and fully understood all the short-listing information provided, the undersigned hereby apply to be short-listed by Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal as Consultant for Consulting Services for the Implementation of Land Records Information Management System (LRIMS) in Khanda "Ga".

2. Attached to this letter are photocopies of original documents defining:

a) the Applicant's legal status;

b) the principal place of business;

3. Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal and its authorized representatives are hereby authorized to verify the statements, documents, and information submitted in connection with this application. This Letter of Application will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselves to verify statements and information provided in this application, or with regard to the resources, experience, and competence of the Applicant.

4. Department of Land Reform and Management, Babar Mahal, Kathmandu, Nepal and its authorized representatives are authorized to contact any of the signatories to this letter for any further information.4

5. All further communication concerning this Application should be addressed to the following person,

[Person] 4 Applications by joint ventures should provide on a separate sheet, relevant information for each party to the

Application.

19

[Company]

[Address]

[Phone, Fax, Email]

6. We declare that, we have no conflict of interest in the proposed procurement proceedings and we have not been punished for an offense relating to the concerned profession or business and our Company/firm has not been declared ineligible.

7. We further confirm that, if any of our experts is engaged to prepare the TOR for any ensuing assignment resulting from our work product under this assignment, our firm, JV member or sub-consultant, and the expert(s) will be disqualified from short-listing and participation in the assignment.

8. The undersigned declares that the statements made and the information provided in the duly completed application are complete, true and correct in every detail.

Signed : Name : For and on behalf of (name of Applicant or partner of a joint venture):

20

2. Applicant’s Information Form

(In case of joint venture of two or more firms to be filled separately for each constituent member)

1. Name of Firm/Company:

2. Type of Constitution (Partnership/ Pvt. Ltd/Public Ltd/ Public Sector/ NGO)

3. Date of Registration / Commencement of Business (Please specify):

4. Country of Registration:

5. Registered Office/Place of Business:

6. Telephone No; Fax No; E-Mail Address

7. Name of Authorized Contact Person / Designation/ Address/Telephone:

8. Name of Authorized Local Agent /Address/Telephone:

9. Consultant’s Organization:

10. Total number of staff:

11. Number of regular professional staff:

(Provide Company Profile with description of the background and organization of the Consultant and, if applicable, for each joint venture partner for this assignment.)

21

3. Experience

3(A). General Work Experience (Details of assignments undertaken. Each consultant or member of a JV must fill in this form.)

S. N.

Name of assignment

Location Value of Contract

Year Completed

Client Description of work carried out

1.

2.

3.

4.

5.

6.

7.

22

3(B). Specific Experience Details of similar assignments undertaken in the pr evious seven years (In case of joint venture of two or more firms to be filled separately for each constituent member) Assignment name:

Approx. value of the contract (in current NRs; US$ or Euro)5:

Country: Location within country:

Duration of assignment (months):

Name of Client:

Total No. of person-months of the assignment:

Address:

Approx. value of the services provided by your firm under the contract (in current NRs; US$ or Euro):

Start date (month/year): Completion date (month/year):

No. of professional person-months provided by the joint venture partners or the Sub-Consultants:

Name of joint venture partner or sub-Consultants, if any:

Narrative description of Project:

Description of actual services provided in the assignment: Note: Provide highlight on similar services provide d by the consultant as required by the EOI assignment.

Firm’s Name:

5 Consultant should state value in the currency as mentioned in the contract

23

3(C). Geographic Experience Experience of working in similar geographic region or country (In case of joint venture of two or more firms to be filled separately for each constituent member)

No

Name of the Project Location (Country/ Region)

Execution Year and Duration

1.

2.

3.

4.

5.

6.

7.

24

4. Capacity 4(A). Financial Capacity (In case of joint venture of two or more firms to be filled separately for each constituent

member)

Annual Turnover

Year Amount Currency

2073/074

2072/073

2071/072

- Average Annual Turnover

(Note: Supporting documents for Average Turnover should be submitted for the above.)

25

4(B). Infrastructure/equipment related to the propo sed assignment 6

No Infrastructure/equipment Required

Requirements Description

Number of equipment available with the

applicant

1 Server 1

2 Desktop Computer (At least i3

processor) -

10

3 Laser Printer

2

4 Power Backup System

1

6 Delete this table if infrastructure/equipment for the proposed assignment is not required.

26

5. Key Experts (Include details of Key Experts only)

(In case of joint venture of two or more firms to be filled separately for each constituent member)

SN Name Position Highest Qualification

Work Experience (in year)

Specific Work

Experience (in year)

Nationality

1

2

3

4

5

(Please insert more rows as necessary)

27

6. Sample for CV of Key Experts (Include signed CV of Key Experts)

Proposed

Position:____________________________________________________________________

Name of

Consultant:__________________________________________________________________

Name of

Staff:_______________________________________________________________________

Profession:_____________________________________________________________________

Date of

Birth:________________________________________________________________________

Years with Consultant/Entity:

________________________________Nationality:_________________

Membership in Professional

Societies:___________________________________________________

Detailed Tasks Assigned:

______________________________________________________________

Key Qualifications:

______________________________________________________________________________

[Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page.] Education:

______________________________________________________________________________

_____

[Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.] Employment Record:

______________________________________________________________________________

[Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.] Languages:

______________________________________________________________________________

[For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.] Certification:

28

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly

describe me, my qualifications, and my experience.

____________________________________________________________

Date:_________________

[Signature of staff member and authorized representative of the consultant]

Day/Month/Year

Full name of staff member:______________________________________

Full name of authorized representative: ___________________________