“expression of interest for co branding” · through placement of respective logo at items...

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Supply Chain Management e-mail: [email protected], [email protected] Tel. +92-21-99043081 & 99044423

REF: GM (P)/CONT/Co-Branding/19 Dated. 21st February, 2019.

M/S

“Expression of Interest for Co Branding”

Dear Sirs,

We are pleased to invite your sealed tenders for the item mentioned above. In case of more

than one schedule separate tender for each schedule should be furnished. The terms & condi-

tions of the tender / supplies are given below:-

A) SUBMISSION OF TENDER

1. You are required to send your tenders addressed to General Manager Procurement, PIA

Procurement & Logistics Building JIAP Karachi latest by March 11, 2019 by 1030 Hrs. The ten-ders may be dropped in the tender box marked as “Tender Box Commercial Purchases” placed at the entrance of the PIA Procurement & Logistics Building latest by 10:30 hours on the specified date. You may also send your tenders through registered A/D mail addressed to General Manager Contracts & Agreements, which must reach before the closing date and time mentioned above. Tenders will be opened at 11:00 hours the same day in the presence of tenderers.

2. Tenders received after stipulated date & time shall not be considered. The Corporation will

not be responsible for postal delays. The decision of General Manager Contracts & Agreements in

this respect shall be final and binding.

3. Bidders are required to submit a Pay Order of Rs. 3,000/- (Non-Refundable) as tender fees

along with Technical Proposal (Local Bidders).

B) EARNEST MONEY (Local Bidders)

The Tender should be accompanied a Pay Order payable ( va l i d f o r 9 0 day s f r om the

da te o f t ender open in g ) equ i v a len t t o 2 % o f to ta l b id va l ue in the name of M/S

PAKISTAN INTERNATIONAL AIRLINES as interest free Earnest Money (Refundable). Earnest Money

in any other shape shall not be accepted. Earnest / Security Money deposited against a running

contract (s) purchase orders(s) shall not be transferable as earnest money for any other tender.

All tenders without Earnest Money shall not be considered.

Note: Submission of Tender Fee and 2% Earnest Money only for Local Bidders

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C) SECURITY DEPOSIT

The successful tenderer upon award of Contract / Purchase Order will be required to furnish se-

curity deposit (pay order) in the amount equivalent to 5% of total tender value stated in the Let-

ter of Acceptance as interest free Security deposit and to remain valid 3-months after the expiry

period of the Contract. The Earnest Money already held can be converted into Security Deposit

and balance amount if any shall be deposited as above.

D) PREPARATION OF TENDER “Single Stage Two Envelope Basis”

The BID (Tender) submitted shall comprise of a single package containing two sealed enve-lopes, each envelope shall be marked and will contain “TECHNICAL” and “FINANCIAL” pro-posal.

On the given tender opening date only “Technical Proposal” will be opened in the presence of tenderers available.

The “Financial Proposal” shall be shown to the parties but will be retained with PIA without being opened.

After Technical Evaluation of the received Technical Proposals, Financial Proposals will be opened publicly at the date, time & venue to be announced and will be communicated to the bidders in advance.

PIA will open the “Financial Proposals” publicly of the parties whose Technical Proposals have been found acceptable.

Financial Proposals of the technically not-acceptable bids shall be returned un-opened to the respective bidders.

E) PREPARATION OF TENDER - TECHNICAL PROPOSAL:

All mandatory requirements are given in the schedule

Please give all the available technical details of the items offered by you, supported with the tech-

nical literature, brochure, drawings and pictures, client list details, authorization certificates etc.

BIDS / Tenders / Technical Proposal received shall be evaluated in accordance with the given tech-

nical specifications.

PIA’s requirements with Technical Specifications are given.

Bidders MUST:

Be registered with Sales Tax Authorities. (Please attach copy of Registration Certificate). (Local Bidders Only)

Quote Rates, GST, and other taxes separately. Bid on Prescribed Proforma issued by PIA. Affix the company seal on all tender documents.

Mention clearly Tender Reference on TOP RIGHT CORNER OF PROPERLY SEALED ENVELOPE, BEAR-

ING COMPANY’S STAMP

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F) PREPARATION OF TENDER – FINANCIAL PROPOSAL

The tenders should be enclosed in double cover. The inner cover should be sealed having enclosed

the following documents:

a) Schedule “A” duly filled in, signed and sealed. b) Original Pay Order for Earnest Money (Local Bidders). c) Undertaking on Rs. 100/= above non-judicial Stamp Paper duly signed and stamped by a Pub-

lic Notary Oath Commissioner. d) The outer cover should bear address of the General Manager Contracts & Agreements, PIA

P&L Building, Karachi Airport and reference number of the tender with opening date of ten-der.

e) All information about the services /material proposed to be supplied must be given as re-quired in the schedule to tender.

G) PRICES

a) The Prices mentioned in the tender will be treated as firm till the completion of Purchase Or-

der / Contract.

b) The Prices must be stated both in words and figures. Additional information, if any must be linked with entries on the Schedule to Tender.

c) Offers must be valid for 90 days.

H) Duration of Contract

Contract period of 01 Year & Extendable for 02-terms (02-years).

Muhammad Usman Akhtar

GM Procurement Supply Chain Management PIA Head Office, Karachi. Ph: 021 9904 3081, 9904 4101 Email: [email protected], [email protected]

mailto:[email protected]


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EXPRESSION FOR INTEREST FOR CO-BRANDING

A. Introduction

PIA is national flag carrier of Pakistan, serves approx. 50 international and domestic destination and it requires optimal solution in this business transformation stage for effective execution of new vision of PIA to the world. In order to have a new shared look with brand partners at customer touch points, PIA intends to partner with leading commercial organization in their respective fields for co-branding with PIA at visible spaces at customer touch points. PIA is looking for reputable brands for co-branding through placement of respective logo at items mentioned in Section B, below.

B. Scope of Work

1. PIA as part of this TORs will provide complete list of items available for the advertising by our part-ners along with the quantities and specifications of the respective items the list of which is pre-sented as below:

S. No. Item Name Annual Quanti-ties (in Millions)

Mileage / Placement

1 Paper/Plastic Cups (Inflight) 17 Logo on one side

2 Meal Boxes (Cardboard) 0.25 Logo on bottom corner of the top side

3 Napkins / Tissue Paper 10 Logo on one folded side

4 Air Sickness Bags 1.2 Full Branded with PIA Logo in Centre

5 Ticket Jackets 10 Two parts of three folds on A4 Size

6 Tray Mats (In meal trays) 8

Logo on bottom right with PIA Logo in Centre

7 Head Rest Covers 1.92


8 Pillows & Covers (Economy) 0.12 Logo on bottom right with label

9 Pillows & Covers (Executive Economy) 0.06 Logo on bottom right with label

10 Amenity Kits (Executive Economy) 0.05 Logo on one side of the pouch

11 Boarding Cards 7.0 Reverse side full space

12 Umbrellas for Hajj 0.07 Logo on open side with two PIA logos

13 Pouch Backpack with silicone water bottle 0.75L for Hajj

0.07 Full Branded with PIA Logo in Centre

14 Blankets * 0.03 Labels with logo on all corners

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* Blankets are normally used for 6 cycles (reused each time after dry cleaning from a five star laundry) and then can be returned back to the bidder / co-brand partner as per quoted quantities for donation to charitable organi-zations as part of corporate social responsibility initiatives.

2. The quantities are mentioned as per their actual usage by PIA customers / passengers in attention captive environment with greater brand placement and its recall.

3. Similarly it offers greater advantage to participating brands manufacturing related items for product sampling/trial.

4. The items will be purchased from PIA approved suppliers in quantities requested by PIA (above) and as per aviation grade specifications provided by PIA to its vendors.

5. Bidders / Brands / Advertisers can obtain vendors list from PIA Supply Chain Department on requisi-tion within 7 days of publication of this tender.

6. Bidders / Brands / Advertisers would be required to submit their bids either on total quantities spe-cified above or on ‘minimum quantities based on quarterly consumption’ calculated from above mentioned values.

7. Bidders / Brands are allowed to bid for single item, combination of items or on total consolidated list (as above). However only submissions with highest bid value for each item shall be accepted.

8. The mentioned above quantities are based on PIA’s average annual consumption. C. Requirements of applicants:

1. Bidder / Brands / Advertisers must be a well renowned international/multinational/national brand or an

ad-agency offering only well renowned international/multinational/national brand 2. The bidder will also fill the form available in Anexture-1.

E. Selection Procedure:

1. Bidders will submit their proposals dully filled by proposal form (Annexure -1) 2. After evaluation of Profiles the proposals will be evaluated as filled at Annexure -2 3. Issuance of Letter of Intent to first bidder(s) offering highest price. In case response is not received

consequent to the LoI, the offer will be made to the second highest bidder and so on. 4. Signing of formal contract clearly stipulating roles and responsibilities and defining the scope as

mentioned in section C above. F. Logo/Ad Placement Guidelines/Rules

1. PIA will only place Logo/Ads with copy right / trade mark protection by local or international intellec-tual copy right bodies and / or other regulatory bodies. 2. Logo/Ads having corporate contents will be preferred rather a product or short term concepts. 3. Two Competitors’ brands placements will not be preferred in same duration or at same items. In case that happens the preference shall be given to the highest bidder for both the items. 4. Printing of logos and ads will be made by suppliers of the items of PIA 5. Ads/logos having controversial connotations such as cultural/religious/political/discriminatory / racial or likewise will not be allowed to be placed. In such situation, PIA’s decision shall be considered final and void of any negotiation / discussion. 6. Ads conflicting with censor board standards / regulations shall not be placed. 7. Any logo/Ads having any element against Pakistan’s sovereignty or against our geo-political interest will not be entertained. 8. Logo/ ads size and location has been decided by PIA and any changes to the placement of logo can on-ly be approved in written by PIA Brand Management Division before application on said item.

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9. In case of any negotiations and discussions on the content and message of the advertisement, PIA’s decision would be treated as final.

G. Bidding and Allotment of Contract

1. Bids will be submitted as per specified format placed at Annexure 2 of this document. 2. Bids will be submitted on reserve price plus bid on mileage format. 3. Bids will be duly filled up on Annexure 2, specified on page7 of this document. 4. The bid price can be calculated as follows;

a. Column C specifies total annual quantities requirement of PIA whereas Column F represents the minimum order quantity for co-branding of items (calculated on quarterly consumption).

b. Minimum reserve price for bidding is mentioned in Column E which is the minimum a bidder can offer.

c. Bidders can choose any quantity equal or above the minimum order quantities (given in column G) and mention the quantities required in column H of the bid document.

d. The bid price shall be mentioned in column ‘H’ of the bid document and can be calculated by multiplying values of column G and column E (i.e., Bill order quantities multiplied by the mini-mum reserved price) plus bid on mileage deemed competitive by the bidder.

5. The bids in column ‘H’ shall be excluding of all government taxes and duties and the same will be cal-culated on top of the bid price.

6. Bidders / Brands are allowed to bid for single item, combination of items or on total consolidated list (as above). However only submissions with highest bid value for each item shall be accepted.

7. Successful bidders will be issued Letter of Intent (LoI) as per practice. After acceptance of LoI, contract shall be signed.

8. After contract award, bidders will be submitting the bid amounts to PIA in the form of pay or-der/demand draft/cross cheque in PIA accounts section.

9. Final discussions on the placement of logos and sharing of artworks will be done between the successful bidder and PIA Brand Management section as per schedule availability. Final design / layout of each item shall be approved by PIA Brand Management in line with company rules, cultural sensitivities and / or conditions mentioned in section F (5-7) of this document.

10. PPRA Rules will be followed at each stage of tender process and results along with bid prices shall be published on PIA/PPRA websites for greater transparency.

H. Pre-Bid Conference

1. A pre-bid conference between all the interested parties and PIA team will be held on 05 March 2019 at 1100hrs at Main Auditorium, 2nd Floor PIA Head Office Karachi.

2. During the conference the team will go through the contents of this TOR document for clarity and can also provide the cost details of items and vendors list to the interested parties.

3. Samples can also be obtained during the meeting. 4. All queries / concerns shall be addressed during that conference. 5. Interested parties can send in their nominations to Assistant Manager Brand Management through

email [email protected] or by phone +92 21 9904 3932 or by mail to AM Brand Management Room No. 260, PIA Head Office Karachi.


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Annexure-1

Name of Bid-der/Company/Brand

Name of agency if representing any brand or company

Company/brand status (Multination-al/national/international)

Service or Products of the company*

6. Documents Checklist

S. No Name of documents Remarks Annexure-1

Annexure-2 Company Profile

Any other Detail: ______________________________________________________________________________

Name in full _______________________________ Designation ________________________________________

CNIC _______________________________ Phone / Fax ________________________________________

Address ________________________________________________________________________________

Signature_________________________ Date _______________________________________________

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DRAFT AGREEMENT

This Agreement is made this on [day] [Month], 2019

Between

Pakistan International Airlines Corporation Limited, a Public Limited Company incor-

porated and governed under the laws of Pakistan having its Head Office at PIA Head

Office Building Karachi, Airport, Karachi (hereinafter referred to as the “PIA” which

expression shall where the context so admits include its successors and assigns ) of

the ONE PART

And

[name of the Advertiser],having its head office at

___________________________________ (hereinafter referred to as the “Advertiser”

which expression shall where the context so admits include its successors and assigns

) of the SECOND PART.

The PIA and the Advertiser may individually be referred to as a “Party” and collectively

be referred to, as “Parties”, respectively, as the context of this Agreement requires.

Whereas PIA has secured offers for Co-branding opportunity provided by PIA on visible

spaces on PIA’s customer touch points;

Whereas Service Provider is the successful bidder for which accepts the co-branding op-

portunities in lieu of certain mileage received to its respective brand and;

Whereas PIA has accepted the bid submitted by the Advertiser upon terms and condi-

tions set forth herein below:-

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NOW THIS DEED WITNESSETH AS UNDER:

TERMS OF THE AGREEMENT

This agreement shall remain valid for one year commencing from ___________to ____________unless sooner

terminated under the provisions of this agreement.

A. RESPONSIBILITIES OF THE PARTIES

1. PIA will provide advertising / logo placement spaces on visible places on the items in use by PIA at its customer touch points, list of which reproduced below;

S. No. Item Name Mileage / Placement

1 Paper/Plastic Cups (Inflight) Logo on one side

2 Meal Boxes (Cardboard) Logo on bottom corner of the top side

3 Napkins / Tissue Paper Logo on one folded side

4 Air Sickness Bags Full Branded with PIA Logo in Centre

5 Ticket Jackets Two parts of three folds on A4 Size

6 Tray Mats (In meal trays)


7 Head Rest Covers


8 Pillows & Covers (Economy) Logo on bottom right with label

9 Pillows & Covers (Executive Economy) Logo on bottom right with label

10 Amenity Kits (Executive Economy) Logo on one side of the pouch

11 Toiletries (Liquid Soap & Lotion Set) Full Branded with PIA Logo in Centre

12 Boarding Cards Reverse side full space

13 Umbrellas for Hajj Logo on open side with two PIA logos

14 Pouch Backpack with silicone water bottle 0.75L for Hajj

Full Branded with PIA Logo in Centre

15 Blankets Labels with logo on all corners

2. After signing of this agreement, the Advertiser will send in artworks to PIA Brand Management section for approval.

3. PIA Brand Management will ascertain the logo / advert placement as per the following criteria;

a. The artwork is as per offered space mentioned in the scope document of the TORs on which the Advertiser submitted its bid and is not in violation.

b. PIA will only place Logo/Ads with copy right / trade mark protection by local or international in-tellectual copy right bodies and / or other regulatory bodies.

c. Logo/Ads having corporate contents will be preferred rather than a product or short term con-cepts.

d. Two Competitors’ brands placements will not be preferred in same duration or at same items. In this event, the preference shall be given to the highest bidder for both the items.

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e. Printing of logos and ads will be made by suppliers of the items of PIA. The cost of printing shall be borne by _______________.

f. Ads/logos having controversial connotations such as cultural/religious/political/discriminatory / racial or likewise will not be allowed to be placed. In such situation, PIA’s decision shall be con-sidered final and void of any negotiation / discussion.

g. Ads conflicting with censor board standards / regulations shall not be placed.

h. Any logo/Ads having any element against Pakistan’s sovereignty or against our geo-political in-terest will not be entertained.

i. Logo/ ads size and location has been decided by PIA and any changes to the placement of logo can only be approved in writing by PIA Brand Management Division before placement on listed item(s).

j. PIA’s decision in any case shallbe final.

4. Advertiser / Successful Bidder will submit the bid amount (calculated as per the ordered quantities and the bid price) fifteen days before placement of order by PIA to its approved vendors for the production of items mentioned above with the logos / adverts of the Advertisers as per the approval of PIA Brand Management.

5. PIA will get the items produced and send in circulation as per the respective cycles of the items except Blankets which are normally used for 6 cycles (reused each time after dry cleaning from a five star laun-dry) and then can be returned back to the bidder / co-brand Advertiser as per quoted quantities for do-nation to charitable organizations as part of corporate social responsibility initiatives.

6. PIA Advertiser / Successful Bidder can supervise the items or sample them when they are received in PIA Supply Chain Management department from PIA’s vendors after the production to ascertain if they are as per their specifications.

7. PIA will try to facilitate the participating brand (Advertisers) in terms of fulfilling their specific campaign execution however cannot be obligated as the items in circulation are based on flight schedule and ac-tual consumption and will be utilized accordingly.

8. Advertiser can set up a team independently to verify that the mileage due to them is received by them. Any such process of verification shall be the cost and responsibility of Advertiser including but not lim-ited to any financial implications and or administrative expenses.

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PRICES

The successful Advertiser has agreed to the following amounts as per the items bid for;

S. No.

(A)

Item Name

(B)

Bill

Order Quanti-

ty in Millions

(G)

Bid Price

(I = H X E plus mi-

leage) In PKR

1 Paper/Plastic Cups (Inflight)

2 Meal Boxes (Cardboard)

3 Napkins / Tissue Paper

4 Air Sickness Bags

5 Ticket Jackets

6 Tray Mats (In meal trays)

7 Head Rest Covers

8 Pillows & Covers (Economy)

9 Pillows & Covers (Executive Economy)

10 Amenity Kits (Executive Economy)

11 Toiletries (Liquid Soap & Lotion Set)

12 Board Cards

13 Umbrellas for Hajj

14 Pouch Backpack with silicone water bottle 0.75L for

Hajj

15 Blanket (Re-useable)

PAYMENTS

Payments in respect of supply of services shall be made within 15 days before the placement of order by PIA to

its approved vendors for the supply of items in the quantities bid by the Advertiser. The payments shall be made

to PIA including without limitation all the required Government Taxes and fee levied by any Federal / Provincial

Government/ any local government or its authorities.

The prices may fluctuate/increase due to CPI increase and or any other reason of printing and other costs that

may affect PIA in the performance of obligations.

TERMINATION OF THE AGREEMENT

a. Without prejudice to any other available rights / remedies PIA shall have the right to terminate this agreement at its option for any reason specifically provided hereunder or otherwise in case of any breach of this agreement by service provider.

b. As per the terms of the agreement if the responsibilities of the Advertiser is not fulfilled, or are found un-satisfactory, below the specified standard or non-performance, this contract shall be terminated by PIA at any time with immediate effect without giving any notice and in such events the Advertiser may be BLACK LISTED and entire security deposit will be confiscated and

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the Advertiser declared disqualified for further prequalification and award of any contract by PIA in accordance with PPRA Rules.

c. Notwithstanding anything contained in this agreement each party shall have the right to termi-nate this agreement without assigning any reason or cause thereof upon 30 days written notice to the other party through registered post and / or confirmatory facsimile.

d. PIA shall be entitled to terminate this agreement forthwith at any time upon serving notice in the event of misconduct either on the part of the Advertiser or its employees or non-performance of responsibilities and services by the Advertiser under provisions of this agree-ment.

e. The termination shall be without prejudice to the acquired rights and liabilities of either party prior to termination.

SECURITY DEPOSIT

Successful bidder/Advertiser shall deposit an interest free amount equivalent to 10% of the total contract value

as Security Deposit. This will remain with PIA, till 3 months after the expiry of the contract and will be released

under governing SOP’s of PIA after deduction of any amount outstanding against the Advertiser.

RECOVERIES

When any amount is recoverable from the Advertiser under any provision of this agreement PIA shall be entitled

to deduct any such amount from the pending bills of the Advertiser, whether due in respect of this agreement or

otherwise and / or form the Security Deposit or any other amount of the Advertiser lying with PIA and the Ad-

vertiser shall have no objection on deduction of the same.

INDEMNITY

The Advertiser undertakes and agrees to indemnify and hold harmless PIA, its officers and agents from and

against all claims including but not limited to litigation, foreign and domestic, Demands, liabilities, damages ex-

penses of any nature whatsoever, arising out of, in connection with or resulting from this agreement whether or

otherwise due to performance/non performance poor or under performance of any obligations under this

agreement by the Advertiser, its employees or its agent or otherwise.

INSOLVENCY AND BREACH OF CONTRACT

Should the Advertiser be adjudicated insolvent or made to enter into any agreement for composition with credi-

tors or be wound up their compulsorily or voluntarily or commit may breach of this agreement not herein specif-

ically provided. PIA shall have the right to declare the agreement terminated forthwith and in which case the

Advertiser shall be liable to the confiscation of security deposit and pay PIA any extra expenses which it might

incur but it shall not be entitled to any gain / compensation from PIA.

FORCE MAEJURE

Except as provided under this agreement neither shall be liable for any failure nor delay in performance their

obligation due to any cause beyond its reasonable control act of public enemy war rebellion insurrection acci-

dent act of God and act of state..However, the Advertiser shall be liable to inform PIA as soon as any such event

occurs or come into the knowledge of the Advertiser in writing or through means generally accepted as commu-

nication. This clause shall not affect any clause where under Advertiser is obligated to pay its bills and to per-

form other financial obligations.

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CORRESPONDENCE

The Advertiser shall not correspond with approach any other authority person directly or indirectly whether the

staff of PIA or otherwise except the manager, general manager, director concerned regarding any matter aris-

ing from this or any other agreement with PIA. The Advertiser may carry on correspondence with designated

officials of the user department.

NOTICE

All notices requests and demands given to or made upon the parties shall be in writing and posted through reg-

istered mail confirmatory telex at the addresses set forth below:

PIA: GM/DGM Concern PIA Head Office Karachi

Contractor: ______________________________.

INTEGRITY PACT / DISCLOSURE CLAUSE

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC PAYABLE BY THE ADVERTISER.

The Advertiser hereby declares its intention not to obtain the procurement of any contract, right interest, privi-

lege or other obligation or benefit from Government of Pakistan or any administrative sub-division or agency

thereof or any other entity owned or controlled by it ( GOP ) through any corrupt business practice.

Without limiting the generality of the forgoing the Advertiser represents and warrants that it has fully declared

the brokerage, commission, fees etc paid or payable to anyone and not given or agreed to give and shall not

give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or ju-

ridical person, including it affiliate, agent, associate, broker, consultant, director, promoter, shareholder, spon-

sor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback whether described as consultation

fee or otherwise, with the object of obtaining or including the procurement of a contract, right, interest, privi-

lege or other obligation or benefit in whatsoever form from Government of Pakistan, except that which has

been expressly declared pursuant hereto.

The Advertiser certifies that it has made and will make full disclosure of all agreements with all persons in re-

spect of or related to the transaction with Government of Pakistan and has not taken any action or will not take

any action to circumvent the above declaration, representation or warranty.

The Advertiser accepts full responsibility and strict liability for making any false declaration, not making full dis-

closure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representa-

tion and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or

procured as aforesaid shall without prejudice to any other right and remedies available to Government of Pa-

kistan under any law, contract or other instrument, be void-able at the option of Government of Pakistan.

Notwithstanding any rights and remedies exercised by GoP in this regard, the Advertiser agrees to indemnify

GoP for any loss or damage incurred by it on account of its corrupt business practices and further pay compen-

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sation to GoP in any amount equivalent to ten time the sum of any commission, gratification, brief, finder’s fee

or kickback given by the Advertiser as aforesaid for the purpose of obtaining or inducing the procurement of any

contract, right, interest, privilege or other obligation or benefit in whatsoever from government of Pakistan.

CONFIDENTIALITY Advertiser shall keep confidential any Confidential Information (as defined below) obtained from PIA, or any of its affiliates under or in connection with this Agreement and shall not di-vulge the same to any third party without the prior written consent of PIA. Such Confidential Information will only be used by Advertiser in connection with the performance of obligations under this Agreement.

For the purpose of this Agreement, Confidential Information shall mean all information, data, records, reports, know-how, manuals, agreements and other proprietary information which is not publicly known concerning or relating to the following matters and which may be disclosed byPIA, or any of its affiliates, in either written or oral form, prior to or after the date of this Agreement, with respect to:

This Agreement; or

Any of PIA’s past, present or future business activities, policies or plans including but not limited to its fleet, marketing, engineering, flight services and operations etc.

Advertiser agrees that damages may not be an adequate remedy in the event of breach there-fore injunctive relief may be sought in respect thereof. In addition, Advertiser agrees, at PIA’s request and expense, to join in any action seeking appropriate injunctive relief against any third party designated by PIA in respect of any unauthorised disclosure of such Confidential Informa-tion.

The provisions of clauses ‎shall not apply to:

Any information which, after disclosure to Advertiser, come into the public domain otherwise than through breach of this Agreement;

Information lawfully in the possession of Advertiser(as evidenced by its or its advisers’ written records)

before disclosure to Advertiser by PIA;

Information lawfully received or obtained by Advertiser from a third party which has acquired it lawfully and which is not bound by an obligation of confidentiality to PIA; or

Information required to be divulged by law, regulation or order of a court of a competent jurisdiction

(provided that, in such circumstances, the disclosure shall only be made after prior consultation with PIA

and taking into account its reasonable requirements as to timing and manner of disclosure).

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TRANSFER OF ASSIGNMENT

The Advertiser shall not sublet, transfer or assign this agreement to any party without the prior written permis-

sion of PIA.

ARBITRATION GOVERNING LAW& JURISDICTION

i. If at any time any question, dispute or difference may arise between both the parties under this Agree-ment, either party may as reasonable, give to the other Notice in writing of the existence of such ques-tion, dispute or difference, specifying its nature and the point at issue, for conciliation which should be conducted within reasonable time. The matter shall then be referred to a single arbitrator nominated by CEO/President PIACL under the provision of Arbitration Act of 1940 or any statutory modification or re-enactment thereof for the time being in force and the seat of the arbitration shall be at Karachi. The de-cision of the Arbitrator shall be final and binding upon the parties.

ii. The parties shall submit to the exclusive jurisdiction of the courts at Karachi.

iii. This agreement shall be governed by the law of Islamic Republic of Pakistan.

WAIVER

The failure of either at any time to require the performance by the other of any of the terms and provisions he-

reof shall in no way effect the right of that partythere after to enforce the same nor shall the waiver by either

party or any breach of the terms or provision hereof taken or held to be waiver of any succeeding breach of any

such terms or provision itself.

AUTHORITY OF PERSON SIGNING CONTRACT & DOCUMENT

Person signing this contract or any other document forming part of this contract on behalf of the Advertiser shall

be deemed to warranty that he has the authority to do so from the Advertiser and if on enquiry, it is revealed

that the person so signing had no authority to do so PIA may without prejudice to other legal right/remedies

cancel without notice and hold the signatory liable for all costs and damages.

MISCELLANEOUS

a. All terms and conditions of the tender documents and the quoted rates are valid to the extent

they are not repugnant with the terms and conditions of this agreement.

b. Titles are inserted in this agreement for the purpose of reference and convenience and in no

way define, limit or describe the scope or intent of agreement and / or not to deem an integral

part thereof.

c. This agreement shall not be varied, modified, altered, amended or supplemented etc except by

the mutual consent, of the parties in writing.

d. Contactor agrees that it shall from time to time do and perform such other and further acts, or

things and execute and deliver any or all such other and further assignment as may be required

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Annexure-2


or reasonable requested by PIA to establish maintain and protect its right and remedies under

this agreement.

e. This agreement shall be binding upon and shall incur to the benefit of both parties.

IN WITNESS WHEREOF the parties hereunto set their hands on the days, month and the years mention herein

above.

FOR & ON BEHALF OF FOR & ON BEHALF OF THE

PAKISTAN INTERNATIONAL AIRLINES ADVERTISER

NAME _______________________ NAME _______________________

DESIGN _____________________ DESIGN______________________

SEAL _______________________ SEAL ________________________

WITNESS -1 WITNESS -1

SIGN ________________________ SIGN ________________________

NAME _______________________ NAME _______________________

CNIC NO _____________________ CNIC NO _____________________

WITNESS -2 WITNESS -2

SIGN ________________________ SIGN ________________________

NAME _______________________ NAME _______________________

CNIC NO _____________________ CNIC NO _____________________

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Bid Document – Financial Proposal

S. No. (A)

Item Name (B)

Annual Quantities

(in Mil-lions)

(C)

Mileage / Placement for one year (D)

Reserve Price/

Item (in PKR) (E)

Min. Order

Quantity in Mil-

lions (F)

Bill Order

Quantity in Mil-

lions (G)

Bid Price (H = G X E

plus bid mi-leage) In

PKR

1 Paper/Plastic Cups (Inflight) 17 Logo on one side 2.4 4.25

2 Meal Boxes (Cardboard) 0.245 Logo on bottom corner on top side 17.0 0.06

3 Napkins / Tissue Paper 10 Logo on one folded side 1.0 2.50

4 Air Sickness Bags 1.2 Full Branded with PIA Logo in Centre 4.4 0.30

5 Ticket Jackets 10 Two parts of three folds on A4 Size 2.5 2.50

6 Tray Mats (In meal trays) 8 Logo on bottom right with PIA Logo in Centre 1.5 2.00

7 Head Rest Covers 1.92 Logo on bottom right with PIA Logo in Centre 2.0 0.48

8 Pillows & Covers (Economy) 0.12 Logo on bottom right with label 165 0.03

9 Pillows & Covers (Executive Economy) 0.06 Logo on bottom right with label 200 0.02

10 Amenity Kits (Executive Economy) 0.05 Logo on one side of the pouch 600 0.01

11 Board Cards 7 Reverse side full space 1.5 1.75

12 Umbrellas for Hajj 0.07 Logo on open side with two PIA logos 400 0.07

13 Pouch Backpack with silicone water bot-tle 0.75L for Hajj

0.07 Full Branded with PIA Logo in Centre 250 0.07

14 Blanket (Re-useable) 0.03 Label plus logo on all corners 766 0.01

For filling of this bid form please refer to Section G(4) of this document for clarity

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Any other Detail: ______________________________________________________________________________

Name in full _______________________________ Designation ________________________________________

CNIC _______________________________ Phone / Fax ________________________________________

Address ___________________________________________________________________________________

Signature_________________________ Date _______________________________________________