expression of interest for - actrec files/tenders/2019/eoi-rain-water... · 2019-03-20 · the...

EOI No. : TMC/ACTREC/ENGG/PG-009/ET-41/2019

Expression of Interest

For

Short listing the prospective competent bidders for Survey, design, Planning, site preparation,

supply, installation, testing, commissioning, operations & maintenance of rain water harvesting

system for 5 years (1 year warranty + 4 years AMC) for complete ACTREC campus located at

Kharghar, Navi Mumbai.



EXPRESSION OF INTEREST NOTICE

Director, Advanced Centre For Treatment, Research & Education In Cancer(ACTREC), Tata memorial Centre, (An autonomous grant in aid Institute under the

Department of Atomic Energy (DAE), Govt. of India), Sector 22, Kharghar, Navi Mumbai - 410210 (India) invites sealed envelope from contractor/consultant either

Individual or in group for expression of Interest for providing optimal solution for design, site preparation, execution, supply, installation, testing, commissioning, operations

and maintenance of proposed rain water harvesting system on item rate basis at ACTREC campus, Navi Mumbai.

Expression of Interest (EOI) documents with details can be obtained from Engineering Section of the Institute or can be downloaded from Institute’s website.

Last date of submission of EOI at ACTREC : 08/04/2019

Opening of Envelope (Expression of Interest): 10/04/2019

Date of discussion presentation meeting: Bidders will be informed about the suitable day and venue of the presentation later.

The Institute reserves the right to reject any or all tenders without assigning any reason thereof. For details please visit ACTREC website http://actrec.gov.in


Introduction-

The Advanced Centre for Treatment, Research and Education in Cancer (ACTREC) is the state-of-the-art R&D satellite of the Tata Memorial Centre (TMC), which

also includes under its umbrella the Tata Memorial Hospital (TMH), the largest cancer hospital in Asia. ACTREC has the mandate to function as a national centre for

treatment, research and education in cancer. TMC is an autonomous grant-in-aid institution of the Department of Atomic Energy (DAE), Government of India.

ACTREC comprises of 2 arms - one for basic research and another for clinical research. ACTREC also has a 120-bed hospital fully equipped with state-of-the-art diagnostic

and therapeutic facilities. It is envisaged that in the future, ACTREC will play a greater role in drug development and emerging therapies for treatment and prevention of

cancer. Moreover it will expand its capabilities as hospital for cancer patients from all over the India.

On the said background, to function effectively as a hospital and research institute; adequate and consistent water supply to the institution is of paramount importance. But due

to irregular water supply and depleting ground water sources, there is an urgent need for rain water harvesting system in campus. This will not only help in sustainability of

wells but also will help in decreasing the pollution and salinity of ground water.

ACTREC, Navi Mumbai, in view of this, invites Expression of Interest (EOI) from reputed firms, of India to provide optimal solution for design, site preparation, execution,

supply, installation, testing, commissioning, operations and maintenance of proposed rain water harvesting system on item rate basis at ACTREC campus, Navi Mumbai.

Brief requirements

In order to meet the requirements of water supply for the whole campus including for horticulture work ACTREC is planning to set up roof top rain water harvesting system

for entire campus so that the nearby open wells, tube wells & bore wells as well as the aquifers beneath the campus are recharged through infiltration of rain water. An

optimal rain water storage solution should also be provided which can be used for flush system and horticulture work in campus during rainy season and subsequent spring

season. The solution should include adequate filtration and recharge pits to be provided attached with pumping machinery for automatic storage of water.

Scope of work -

The purpose of this EOI is to shortlist the prospective competent bidders, either individual or in consortium, for the issue of RFP (Request for proposal) based on their

suggested comprehensive solutions for design, site preparation, execution, supply, installation, testing, commissioning, operations and maintenance of proposed rain water

https://tmc.gov.in/

https://tmc.gov.in/misc/aboutus.htm


harvesting system on item rate basis. The resultant finalized RFP would be based on the best suitable technology/design proposed by Bidders, supported by the

assessment of ACTREC technical committee. ACTREC reserves the right to modify, expand restrict the EOI solutions to form resultant RFP based on the

suitability/economy/efficiency/usability etc. Response to the EOI is essential to participate in the further tendering process.

ACTREC is inviting comprehensive technical proposal from bidders for the various rain harvesting & storage system which are integral part of the proposed infrastructure

detailed in the below.

The following table shows the indicative scope of work in broader perspective. The bidder should submit their technical solutions at least in line with or with better

improvised version having required justifications ---

Sr.No. Work head Scope of work

1 Survey & Data

Collection

The Bidder has to perform detail survey of the campus to collect data relevant to design of rain water collection system. All the clarifications

and doubts can be cleared by Officer-in-charge, Engineering services or any person appointed by him. Prior permission to be taken in writing

through mail to [email protected] & [email protected] before visiting and survey of the campus.

2 Design &

Drawings

Preliminary design to be prepared on the collected data and drawings to be presented during the submission of the EOI presentation. ACTREC

Master Plan with well location is attached with this tender. Any other drawing will be provided on demand as per the discretion of ACTREC.

The drawings provided are to be assessed to calculate the catchment area and distribution of water to the nearest well location.

3 Rain water

harvesting system.

The solution to be submitted such that storage & filtration system is provided. The water collected from roof top to connect by the

pipeline/distribution system and can be sent in the recharge pits which are to be cleaned by back water cleaning through pumps. Inlet, outlet,

drain pipes, platform for storage to be provided.

4 Maintenance work Solution to be provided for low cost maintenance for at least 15 years.

5 Water Quality

analysis

Analysis of water to be done after the installation of system. Effective Filtration strategy to be devised to accommodate safe drinking of the

water.

6 BOQ Preparation Complete item wise BOQ to be prepared along with the proposal to include all the items such as inspection chambers, encasing works,

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fabrication works, pipeline works, filtration system, Design, distribution system, storage system. The makes of each item also to be proposed

with it.

General terms and conditions –

1) The Expression of Interest must be accompanied with dully filled information sheets and sufficient documentary evidence. Expression of Interest without complete

information or sufficient documentary evidence shall be rejected.

2) ACTREC reserves the right to modify, expand restrict scrap and refloat the expression of Interest.

3) Formal Tender/Bid (technical and financial bids) will be invited later from the eligible/qualifying firms based on the EOI submitted and presentation done by the firm.

Physical presence of the firm shall be mandatory at the time of presentation of solution in response to EOI submitted before the committee. No EOI shall be

considered, in absence of detailed technical presentation and complete solution in front of the committee on the dates decided by the Institute.

4) Clarification: Clarification, if any, about the requirement can be obtained by visiting Engineering section with prior information within the due date mentioned above

in the document. Queries can be emailed to [email protected] / [email protected] and can be addressed to Officer-in-charge, Engineering Services.Queries

received after the due date will not be entertained.

5) Any further drawing requirement can be addressed to above mentioned email Id and will be provided at the discretion of ACTREC.

6) It will be the sole discretion of ACTREC to or not to incorporate any changes in the requirement based on feedbacks/inputs/suggestions received during the

presentation/discussion sessions of EOI. The decision of ACTREC committee regarding acceptability of any suggestion shall be final in this regard. ACTREC

reserves the right to modify, expand restrict the EOI solutions to form resultant RFP based on the performance benchmark/latest

technology/efficiency/plan, etc.

7) Disputes, if any, shall be resolved mutually or shall be referred for arbitration to the Director, ACTREC and his decision shall be final and binding on the firms. If

arbitration fails, the dispute arising out of this shall be subjected to jurisdiction- courts of Mumbai only.

8) Only shortlisted vendor who has participated in the EOI will be allowed to finally submit their quotation (technical and financial). Those who have not been

shortlisted in EOI will not be allowed to submit their quotation and quotation received from such vendor will be rejected. Hence all prospective bidders are requested

to participate in EOI.

9) The firm is required to do the site survey and submit the complete solution with EOI including detailed design, drawings and detailed BOQ along with

specifications for all the segments of the solution. The survey shall be carried out with prior permission of the institute authorities.

10) ACTREC requires that there be a single point of contact (SPOC) from firm who is responsible for all the issues between ACTREC and firm.

11) All necessary catalogue/drawing literature/data and the details of the items, detailed BOQ shall accompany the EOI as these are considered to be essential for full and

correct evaluation of the bid.

12) The bidder should submit the detail estimated schedule for the completion of work project for the proposal submitted, and hence completion period for the entire

project.

13) 1 year warranty is required for all the equipment’s proposed in the total solution.

14) The EOI is not an offer and is issued with no commitment. ACTREC reserves the right to withdraw the EOI and change or vary any part thereof at any stage.

ACTREC also reserves the right to disqualify any bidder, should it be so necessary at any stage.




15) Short listed bidders would be issued formal tender enquiry/Request for proposal inviting their technical and commercial bids at a later date.

16) Timing and sequence of events resulting from this EOI shall ultimately be determined by ACTREC.

17) The covering letter and the Proforma given in this document should be submitted on bidder’s company Letter Head, along with the technical proposal.

18) Bidder must mandatorily have a full-fledged service center at MUMBAI. The Bidder must submit details of their office and also the responsible officer. There must

be an independent technical person to support installation and post maintenance.

19) Bidders shall submit a list of clients for whom they have carried out similar type of projects. This list should clearly enunciate the address of the premises, with phone

nos./fax nos./email and the names of the contact persons. ACTREC technical committee shall visit these sites, if required, interact with the end users to establish the

creditability of the bidder.

20) “Past experience of the bidder/tenderer in terms of full filling contract terms and conditions, timely completion of job, awarded contracts, quality of the work, delayed

of the work and application support will be taken in to consideration while evaluation of the bids. Bidders who has unsatisfactory past experience in last 5 years in

respect to the above, bid of such bidders may liable to be rejected”.

NB: During evaluation, the committee may summon bidders and seek clarification/ information or additional documents or original hard copy of any of the

documents already submitted. If these are not produced within the stipulated time frame, the bid may be liable for rejection.

Prequalification criteria –

The evaluation committee will carry out a detailed evaluation of the EOI proposals, only those who qualifies all pre-qualifications criteria, are eligible for evaluation

of EOI proposals. The firm must possess the requisite experience, strength and capabilities in providing the services necessary to meet the requirements, as described

in the document. The bidder must possess the technical knowhow and financial wherewithal that would be required to successfully provide the data centre and support

services sought for the entire period of the contract. The invitation of the EOI is open for all bidders who qualify for the eligibility criteria as follows –

Sr.no. Basic

requirement

Criteria Documents required

1 Legal Entity The bidder should be a private/Public Limited company registered under the

companies Act, 1956 or a registered firm. The company should be in existence

for more than 5 years as on 31.12.2018.

The firm should also have their registered office in India preferably in

Mumbai/Navi Mumbai. The company must be registered with appropriate

authorities for all applicable statutory duties/taxes.

Valid documentary proof:- Certificate of

Incorporation.

Central sales tax number.

GST number.

Income tax registration/PAN number.

Audited P/L copies of last 3 years

2 Mandatory

requirement

The bidder should have executed at least two similar comprehensive project

using relevant expertise and latest technologies similar to those being proposed

in their EOI proposal. In addition, the following condition should also be

satisfied.

PO copies of all such orders have to be

enclosed.


3. Net worth The bidder should be a profit making organization for at least three years

during the last five years. The average annual turnover of the BIDDER in the

preceding three financial years as on the date of bid opening shall not be less

than Rs. 12 Lakhs. The bidder shall have to submit their audited balance sheet

for the last 3 fiscal years. Should not have incurred any loss in more than 2

years during last 5 years ending 31.03.18 (last Financial year).

Certified copy from the C.A has to be

enclosed.

4. Technical man

power capability

The bidder must have on its roll at least 3 technically qualified professionals –

B.E or equivalent in mechanical /Electrical and Civil with an experience in rain

water harvesting works.

All Technical staff to be engaged on the project should have at least 3 years’

experience in installation, commissioning & Maintenance of rain water

harvesting system.

Should have at least one staff with Mtech or equivalent in Environmental

Engineering or has degree with course experience in ground water

management/rain water harvesting.

Supporting documents should be enclosed

5. Relevant

Experience

requirement

The bidder should have 7 years’ experience in successful installation of water

management system and 5 years’ experience in successful installation of rain

water harvesting system and its subsequent management.

Relevant project completion certificate to be

enclosed.

6. Blacklisting Bidder should not been blacklisted during last 3 years by any Central /

State government Department/Organization.

Self-Declaration to be submitted.

Evaluation criteria –

The BIDDERS are required to give presentation to ACTREC committee members of their proposed solution in details. During the presentation the complete

compliance statement, elaborate layout diagrams, BOQ and details of quoted products along with product brochures and drawings shall be available in softcopy

format which can be displayed using a projector. The presentation shall be a complete walk through of the proposed solution and shall not deviate from the submitted

bid. The technical team of the Bidder shall be present during the presentation to answer the queries regarding their quoted solution. The BIDDER will be informed

about the date of presentation three days in advance. Evaluation of the bids shall be based on the technical compliance given by the vendor along with Technical

presentation as per the eligibility criteria given above. Bidder arranged site visit assessment that includes parameters like past experience of the

bidder/tenderer in terms of full filling contract terms and conditions, timely completion of job, awarded contracts, quality of the work, delayed of the work

and application support will be taken in to consideration while evaluation of the EOI.


Annexure I

Date:

To, The Director, TATA MEMORIAL CENTRE- ADVANCED CENTRE FOR TREATMENT, RESEARCH AND EDUCATION (ACTREC), Plot no. 1 & 2, Sector-22, Kharghar, Navi Mumbai-410 210.

Ref: Invitation for EOI no. TMC/ACTREC/ENGG/PG-009/ET-41/2019

We, the undersigned, declare that:

A) We have examined and have no reservations to the EOI Documents, including Addenda (if any) issued in accordance with Instructions to Bidders.

B) We offer to execute in conformity with the EOI Documents for providing “Rain water Harvesting Solutions in totality AT TATA MEMORIAL CENTRE- ADVANCED

CENTRE FOR TREATMENT, RESEARCH AND EDUCATION for the Director, Plot no. 1 & 2, Sector-22, Kharghar, Navi Mumbai-410210.

C) We also declare that Government of India or any other Government body has not declared us ineligible or black listed us on charges of engaging in corrupt,

fraudulent, collusive or coercive practices or any failure/lapses of serious nature.

D) We also accept all the contents, terms and conditions of this EOI document and undertake to abide by them, including the condition that you are not bound to

accept the bid that does not fulfill criteria specified in EOI.

Yours sincerely,

(Authorised Signatory)

Note: Authorized person shall attach a copy of Authorization for signing on behalf of bidding company.

Full Name and Designation

(To be printed on Bidder’s letterhead)


Annexure II

Non- Black listing Self Certificate

This is to certify that M/s. __________________________________ has not been blacklisted by any Central / State Government Department / organization in

last 3 years.

Authorised Signatory

Name: ______________________

Designation: __________________





Annexure III

Undertaking

This is to certify that I have gone through all the pages of the document. The applicant company undertakes to abide by all the terms & conditions mentioned in the

EOI tender document. It is further certified that the information furnished in the EOI documents is true and correct.

In the Event of any of above information found to be false, we understand that our EOI proposal can be rejected and not considered.

Date: Signatures:

Place: Name:

Seal Designation:





AGENCY CHECKLIST AT THE TIME OF SUBMISSION OF EOI

Sl

No

Information Sought Information Provided

1 Name of the Agency

2 Name of Parent/Partner Organization

3 Legal Status of Agency

4

Year of Incorporation

Agency/Parent/Partner

5 Local Address

6 Number of years of Operation

7

Document and Duration of

Association(Parent / Partner)

8

Name of Chief Functionary and Contact

Details

9 No of employees in the Agency


11 Income Tax Registration No

12 PAN No/GST No

13

Experience in the relevant field > 5 years

14

Description and Value of Works executed

(Copies of previous Purchase Orders

relevant to package)

15

Annual Turnover (please provide audited

Balance Sheets for previous 3 financial

years)

16 Site Visit and Review of Plans

17 Concept Plan