expression of interest for providing consultancy services

SIGNATURE OF ARCHITECTURAL AGENCY Chief Engineer (Operation)

(With rubber stamp/seal of the Company) UGVCL: MEHSANA.

of 29

Expression of Interest

For

Providing Consultancy Services for Architectural,

structural and Interior Designing for Bopal Urban &

Industrial Division, Shilaj & Shela Sub Division Office

building at Bopal sub division office campus,

AHMEDABAD.

NO: UGVCL/CIVIL/233/ 2018-19



of 29

EXPRESSION OF INTEREST: UGVCL/CIVIL/ 233 / 2018-19

Chief Engineer (Operation) invites On-line Tenders for the Expression of interest from experienced

Architects / Architectural firms who have experience of rendering Consultancy Services of similar nature

and magnitude successfully for Architectural, Structural and Interior Designing for Bopal U&I Division,

Shilaj & Shela Sub Division Office at Bopal, AHMEDABAD. Tender Papers & Specifications may be down

loaded from Web site https://ugvcl.nprocure.com (To view, down load and on-line submission) and

UGVCL web site www.ugvcl.com (To view & down load only). Tender fee may be paid along with

submission of tender and its receipt to be kept in the cover containing EMD, for respective tender. “All

the relevant documents of tenders to be submitted physically” will be received only by Registered Post

A.D. or Speed Post only addressed to Chief Engineer, UTTAR GUJARAT VIJ COMPANY LTD., Corporate

Office, Visnagar Road, Mehsana: 384 001 (NG). “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed. The bidder may either be an Indian architectural firm with 5 years’ experience or a consortium

of at most three firms led by an Indian architectural firm with 5 years’ experience. The requisite deed of

formation /association/registration etc. should be submitted in support so that the legal credentials can

be established. The bidder must have executed work of similar nature and magnitude successfully as

per work experience criteria, prior to the date of opening of technical bid of the tender.

01 Name of Work Expression of Interest for Providing Consultancy Services for

Architectural, structural and Interior Designing for Bopal

Urban & Industrial Division, Shilaj & Shela Sub Division Office

building at Bopal sub division office campus, AHMEDABAD.

02 Estimated cost of Project Rs. 3,10,00,000.00 including GST

03 Estimated cost of consultancy

services

Rs. 7,31,600.00 including GST

04 Pre-Bid meeting On 20-03-2019 at 12.00 Hrs. at R&C office, Mehsana.

05 Tender fee Rs. 500=00 plus 18% GST = 500 + 90= Rs. 590.00 (Non-

refundable)

06 Earnest Money Deposit Rs. 7,320/-

07 Security Deposit 5 % of the contract value

08 Last Date for receipt of on-line

tender: 01.04.19…up to…18.00 hrs.

09 Date of Receipt of EOI Submission in electronic format only through online by

scanning and then the same should sent in original through

R.P.A.D. or Speed post only so as to reach the office of the

Tender inviting authority -- within 7 days from last date of on

line submission of tender. i. e. up to 08-04-2019.

10 Date of opening of Preliminary

Bid on n-procure

At 12.00 Hrs. on 09-04-19

11 Date of opening of Technical Bid

on n-procure

At 12.00 Hrs. on 10-04-19

12

Date of opening of Price Bid on

n-procure

At 12.00 hrs. on 06-05-2019 if possible or Will be intimated

later on after necessary qualification as per tender

condition.

13 Time Limit of work 22 month from the date of commencement of Work.

14 Validity of acceptance of EOI 120 days from the scheduled date of opening of technical

bid.

IMPORTANT:

(a) Demand Draft/Money receipt for Tender Fee & EMD, BG for EMD if applicable, valid council of

Architecture registration certificate shall be submitted in electronic format only through on line (by

scanning) while uploading the bid. This submission shall mean that E.M.D. & Tender fee, valid council of

Architecture registration certificate are received for purpose of opening the bid. Accordingly offer of



of 29

those bidders shall be opened whose documents are received electronically. However, for the purpose

of realization of D.D., bidder shall send D.D. in original through R.P.A.D. or Speed post only so as to

reach the office of the Tender inviting authority -- within 7 days from last date of receipt of on line

tender i.e. on or before 08.04.2019.

(b) The Earnest Money Deposit and Tender Fee will be accepted by cash or Demand Draft payable at

“MEHSANA” of any Nationalized Bank, Scheduled Bank, Public Sector Banks & approved Private Sector

Banks authorized to undertake Government business as notified at present and amended time to time

by Finance department, GOG and drawn in favor of “UTTAR GUJARAT VIJ COMPANY LIMITED”.

However, in case of tender value more than Rs. 1.0 crore, EMD will be accepted partially (50%) by

demand draft or Banker’s cheque and balance (50%) by Bank Guarantee of any Nationalized/Scheduled

Bank/Public Sector & approved Private Sector Banks as stated above. Bidder can submit 100% EMD

amount by way of Demand Draft, but 100% Bank Guarantee for EMD shall not be accepted in any case.

The validity of BG should be at least four months from the scheduled date of opening of tender.

Tender without EMD and tender fee shall be rejected out rightly. Two separate demand drafts for

Tender fee and EMD should be submitted. If tender fee and E.M.D. are paid in cash, the copy of money

receipts of the same shall be submitted. The EMD COVER should be clearly super- subscribe with tender

no., due date of opening of tender and name of work. Any eventuates arising out due to not mentioning

of above detail shall be to the bidders account.

If bidder will not submit Tender fee & EMD as above, the penal action shall be initiated towards

defaulter contractor to keep his registration in abeyance and cancellation of E-Tendering code for a

period of one year as per Government of Gujarat Circular Dtd.27/11/2008.

(b) Tender is invited in two bid system. Bidder has to submit the two bid, i.e. technical and Price bid.

Technical bid cover must contain two cover. 1. EMD cover and 2. Technical bid cover. EMD cover should

contain DD/B.G./Receipt of tender fee and EMD and technical bid cover should contain Valid

PWD/UGVCL Registration certificate of appropriate class, EPF certificate, Solvency certificate as

demanded, List of orders executed in last three years, List of work orders on hand, details of personnel

etc. Bidders have to submit Technical Bid in hard copy, while Price Bid/Schedule-B in electronic format

only on n-procure web site after digitally signing the same. Offers which are not digitally signed will not

be accepted. Offers in physical form will not be accepted in any case.

(c) All the relevant documents as mentioned overleaf under the heading “EMD cover must contain the

following” are also to be submitted physically in sealed cover within 07 days from last date of receipt of

on line tender i.e. on or before 08.04.2019. All such documents should be strictly submitted by

RPAD/Speed post only otherwise the offer will not be considered and any further communication in the

matter will not be entertained. EMD cover of technical bid cover shall be open first and bidder, who

satisfies the tender fee and EMD criteria, their technical bid only shall be opened for further evaluation.

(d)Any deviation found in Data/Details/Documents between on-line offer (e-tendering) and physically

submitted documents of bidder, offer of the same bidder will not be considered and further

communication in the matter will not be entertained.

(e) The Price bid of those bidders, who are technically qualified shall only be opened. After technical

bid is opened, for modification, if any, all shall be given equal chance.

(e)Bidders who wish to participate in online tenders will have to procure / should have legally valid

Digital Certificate as per Information Technology Act-2000 using which they can sign their electronic

bids. Bidders can procure the same from any of the license certifying Authority of India OR can contact

(n) code solution – a division of GNFC Ltd., who are licensed certifying Authority by Govt. of India.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Chief Engineer (Operation), Uttar Gujarat Vij Company Ltd. Regd. & Corporate

Office, Visnagar Road Mehsana -384001

If UGVCL feels that there is lack of serious competition or any other reasons, UGVCL may negotiate with

L-1 party. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.



of 29

Notes:

1. Seal and signature at Annexure is MUST.

2. EMD COVER MUST CONTAIN THE FOLLOWING :

2.1 Details & documents of tender fee.

2.2 Details & documents for EMD

2.3 GST No. of firm

3 Technical bid cover must contain following:

3.1.1 Registration certificate with Council of Architecture for principal Architect duly renewed.

3.1.2 Goods & Service Tax Registration certificate

3.1.3 Work execution certificate of similar nature and magnitude.

3.2 List of orders executed in last three years (including works executed in UGVCL) along with copies

of satisfactory completion certificate obtained from respective department

3.3 List of works tendered / in hand works along with copies of orders

3.4 Details of personnel

3.5

Solvency certificate of Rs. 1.5 lakh & above(Valid certificate, i.e. Validity will be considered one

year from issue of certificate)

• In absence of any of the above, the consideration of Bid of the Agency will be at the discretion

of the UGVCL.

3. See “Notes for qualification” in Technical bid of tender carefully.

4. Security Deposit

The security deposit is applicable as per clause no (2) of Condition of Contract.

5

Time Limit

Time limit for the completion of work is 22 months, from the date of written order to

commencement of work.

6. In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves the right to

consider or reject any or all the parties offer without assigning any reason thereof.

7.

DELAYED AND LATE TENDERS: -

NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER

DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL

SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE

RECEIPT OF TENDER / SAMPLE. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE

ENTERTAINED.

8 Evaluation of tender shall be done on firm price inclusive of GST.



of 29

INSTRUCTIONS TO THE BIDDERS.

1. Late or Delayed tenders

No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective

of delay due to postal services or any other reasons and the UGVCL shall not assume any responsibility

for late receipt of tender.

2. Submission of bid

The tenders are to be submitted by the intending bidders in single envelope with two separate sealed

and super scribed envelopes as listed below inside this envelope.

Envelope No.1: EMD Cover

Envelope should contain tender fee Draft /EMD draft/ Receipt in one cover.

Envelope No.2: Technical Bid

Envelope should contain Technical bid and Pre-Qualification bid data, Presentation & related

documents etc. in another envelope.

Tender fee & EMD cover of envelope-1 will be opened first & tender without tender fee & EMD shall be

rejected outright. Two separate demand draft for tender fee & EMD should be submitted. If tender fee

& EMD are paid in cash, the copy of money receipt of the same shall be submitted.

The Technical and pre qualification bid details specification of envelope No.2 will be opened of those

bidders who fulfills the criteria of tender fee & EMD on verification of cover no.1 of envelope-1.

The Architect/Architectural firm may submit their queries / suggestions if any regarding EOI to the Chief

Engineer(Operation), UGVCL, R&C office, Mehsana in writing before Pre-Bid meeting. Alternatively they

may submit their queries /Suggestions through e-Mail also at the e-Mail address of [email protected]

before Pre-Bid meeting.

The agency, whose bid considered and declared as technically qualified will be called for Presentation on

conceptual design of the Project. Evaluation committee of UGVCL will analyze the conceptual design and

Price bids of only qualified bidders will be opened who scored more than 70 marks in the

Presentation.(As per EOI Specification clause no. 7)

Bidders have to submit Price Bid in electronic format only on above mentioned web site after digitally

signing the same. Offers which are not digitally signed will not be accepted. Price bid in physical form

will not be accepted in any case.

3 Other conditions:

1. The scope of work is explained in Tender specification. The work shall be carried out according to

the enclosed General Conditions, Technical Specifications & working drawings approved by the

UGVCL.

2. The bidders shall note that no deviations from the technical specifications or commercial Conditions

with this bid are acceptable & it will be presumed that the bidder agrees entirely with the

specifications & general terms & conditions of the contract.

3. Taxes:

3.1 Goods & Service Tax (GST) :

The rates are excluding GST at the rate of 9% CGST plus 9% SGST or 18% IGST, under the GST Law or as

applicable to Works Contract Services from time to time which will be paid extra on a given taxable

goods and/or services.

The amount and % of GST should clearly be indicated separately. GST means all applicable Tax under

GST Laws. (GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations)

Supplier/Contractor should charge GST in invoice at the rate as agreed to/mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier/contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest needs

to be passed on suo-moto by the supplier/contractor.



of 29

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid/ short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier/Contractor within the stipulated time

limit.

In case, Govt. revises the rate of GST rate/code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

3.2 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs/input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the offer, the same should be passed on to

COMPANY and you should inform such changes to COMPANY from time to time.

3.3 STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it

takes place within the original contractual delivery date will be to COMPANY’s account subject to the

claim being supported by documentary evidence. However, if any decrease takes place after the

contractual delivery date, the advantage will have to be passed on to COMPANY.

Statutory variation clause will not be applicable in case of Supplier/Contractor has opted for

composition scheme under GST.

3.4 Income tax & other government taxes will be deducted as per prevailing rules.

4. The bidder shall carefully study the scope of work to be carried out and site situation etc. The

UGVCL will not pay any extra or rate difference for any reason in case the Consultant claims after

acceptance of contract to have misjudged the work.

5. Bidders must quote firm price only, till completion of work under contract & this is to be confirmed

by bidder while submitting his offer.

6. No price escalation on any account will be payable.

7. UGVCL reserves the right to delete any item of the estimate submitted by consultant and

Consultant shall not have any right to claim on this account. The payment will be made on actual

work carried out.

8. Submissions of tender by a Consultant imply that he has read the instructions and condition of

contract herein contained and has made him aware of the scopes and specifications of the work to

be done. These rules and directions shall form part of the contract.

9. UTTAR GUJARAT VIJ COMPANY LIMITED shall not entertain any idle charges for site conditions or

any circumstances.

10. SITE VISIT: - The bidder is advised to visit the site and examine the site condition where in the work

is proposed to be carried out and to get himself fully acquainted at his own responsibility for all

information that may be necessary for quoting the tender bid and entering in to contract. All cost

and liabilities arising out of non-visiting the site visit shall be at bidders account.



of 29

TERMS & CONDITIONS OF CONTRACT

1.1 INTERPRETATIONS

1.1.1 UGVCL shall mean UTTAR GUJARAT VIJ COMPANY LIMITED and the “Accepting Officer” means the

officer who is authorized to sign and signs the contract on behalf of the “UGVCL.”

1.1.2 Architect/ Architectural Firm mean the person / Agency who is awarded the contract.

2. SECURITY DEPOSIT:

Successful tenderers shall have to furnish the security deposit @ 5% of the contract value within 15 days

from the date of receipt of L.O.A. The Security Deposit can be paid in form of Demand Draft of

Nationalized Bank Payable at MEHSANA or in the form of Bank Guarantee of Nationalized Bank in

approved format of U.G.V.C.L. Detailed order will be placed only after payment of SD.

Bank details of UGVCL are as under:

1. Bank Name: Bank of Baroda

2. Bank Branch address: Mehsana main, Mehsana- 384001

3. Bank Account no.: 01520500013524

4. IFSC code: BARB0MEHSAN (5th character is zero)

The security deposit will be refunded only after three month of successful completion of all related

activities of proposed Project work of UGVCL.

3. TENTATIVE PROGRAMME:

It is possible that the work may prolong beyond the stipulated time limit due to various problems. The

Architectural/Consultancy Services shall have to be rendered / extended without any extra charges, as

per the specifications. The consultancy charges shall remain firm for entire duration of contract.

4. CO-ORDINATION:

1. The Architect / Firm of Architect shall work closely with UGVCL and promptly carry out their part of

the work to enable the completion and commissioning of the project within the stipulated time.

The UGVCL on its part shall also closely co-operate with the architect /Firm of Architect at all

times for architectural /Construction Services in order to ensure timely placing orders and

awarding of contracts. The Architect / Firm of Architect will render his services quickly for all the

work stipulated in the scope of this specification so as to enable satisfactory and early completion

of the project. For delay in the part of Architect / Firm of Architect appropriate penalty shall be

recovered from the Architect as per clause No. 16 of tender terms & conditions of contract.

2. The price quoted by Architect / Firm of Architect shall also include all travel, living and incidental

expenses of visit of consultant or his personal at site or UGVCL, Mehsana as and when required by

UGVCL. Any type of legal fees / incidental expenses, etc. for the court case matter if any, should be

borne by the Architect /Firm of Architect. No extra charges will be payable in any such cases.

5. TIME LIMIT FOR CONSULTANCY WORK:

The total scheduled time limit is 22 (Twenty-two) months from the date of issue of letter of

commencement of consultancy work by CE (OP), UGVCL, Mehsana. However, time limit may be

extended till the completion of ongoing Project. (For actual execution of work where designing part is

completed.)

The Architect Consultant shall have to deliver all the architectural working drawings/ Estimate as per

latest PWD SOR of Ahmedabad district/ tender documents /construction drawings etc. within first 4

(Four) months from the date of issue of letter of commencement of work. Time limit of four months is

detailed as under:



of 29

Time limit for submitting the various options of drawing will be one month from the receipt of

letter regarding date of commencement. Architectural agency has to submit the initial plan as

per staff setup data given to them within one month.

Further one-month time limit is for submitting the estimate as per approved drawing by UGVCL.

This time limit starts from the date of receipt of approved drawing by Consultant.

Further one-month time limit is for submitting the tender documents, tender drawings etc. This

time limit starts from the date of receipt of confirmation to consultant about approval of

detailed estimate.

Further one-month time limit is for issuance of detailed working drawing for execution of work.

This time limit starts from the date of tender technical bid opened by UGVCL.

Appropriate penalty shall be levied to the Architect / Architectural firms only for delay in first 4-month

period, out of total time limit. No penalty shall be levied on the Architect/ Architectural firms for delay

in remaining period on part of the construction agency. However, delay on part of the Architect / Firm

of Architect; penalty @ ½ % per week as above will be deducted from his bills. (i.e. first four-month

period)

6. ADDITIONAL SERVICES:

At the specific request of UGVCL the Architect / Firm of Architect shall provide any additional services

which are not listed in these specifications at the rates to be mutually agreed upon.

7. CUSTODY OF DRAWING DOCUMENTS:

Original drawing, bills of material and computation of instruments of service, shall remain in the

custody of the Architect / Firm of Architect. However, UGVCL will be entitled at all times to have

unrestricted use thereof. After completion of work, all the drawing structured maps and other

documents, approval etc. shall be handed over to UGVCL All hard copies & soft copy.

8. PERT CHART:

The prospective tenderers / Architect / Firm of Architect should furnish a PERT or BAR chart showing

the time required for this work and details of various items of work to be done by them indicating also

the period of supply requirement for completion of civil works, erection and completion, etc.

9. ASSIGNMENT:

The rights and liabilities of the Architect / Firm of Architect shall not be assigned or transferred by them

without the prior consent in writing of UGVCL to any other person, firm or organization.

10. TERMINATION AND FORCE MAJEURS:

1. By giving written notice to the Architect/Consulting Engineers of fifteen days, UGVCL may at any time

for any cause terminate the work by Architect/consultant under this specification in whole or in part.

2. Whether terminated for cause or convenience, payment to be made to the

Architect / Consulting Engineers in such an event shall amount to the actual work done and

calculated pro-rata and not the lump sum amount payable under the normal conditions for the

successful completion of the entire work.

3. In the event of termination of the contract the Architect / Consulting engineers shall deliver to UGVCL

all data, designs, plans, specifications and other documents for the project up to the date of

termination of the contract.

4. The Architect / consulting engineers shall be excused only for delays in performance of their work if

such delays arise from unforeseen causes beyond the control and without the fault or negligence of

the Architect / Consulting engineers, including but not restricted to Acts of God, acts of public

enemy, act of UGVCL in either its sovereign or contractual capacity, fires, floods, restrictions, strikes,

freight embargoes, unusually severe weather provided that the Architect / Consulting engineers

within 10 days from the beginning of any such delay notify UGVCL in writing of the cause of delay.



of 29

11. AMOUNT OF WORK

If for any reason, the whole or part of the work envisaged in this documents needs to be curtailed/

suspended after award of the contract then the fees payable to the Architects/Architectural firms shall

be determined with reference to the breakup agreed upon for the various stages of work, duly taking in

to account the work actually carried out by the Architect. The decision of the employer as regards

actual quantum of work carried out as well as the amount payable thereof shall be final and binding on

the Architect /Architectural firms.

12. COMPLETION OF CONTRACT

Acceptance of the facilities /part of the facilities & putting them to use by the UGVCL does not

constitute final completion of the contract. The contract shall be deemed to be executed in full and final

only, when the Architect has fully discharged all his obligations in terms of the contract.

13. GUARANTEE

The Architect shall take full responsibility for the services performed by them. The Architect shall

adhere to standard good practice for adequacy and technical soundness of the services provided by

them.

14. STATUTORY RULES & REGULATIONS

The Architect will abide by the rules, regulations, by-laws & statutes etc. prevailing & imposed by the

Government /Semi Government and other local governing bodies for execution of this job.

15. STATUTORY PAYMENTS

All the statutory payments to be made to local authorities shall be directly made by UGVCL on receipt of

demand note or intimation from the consultant along with demand Note. However, if any such

payments are made by the consultants with prior intimation to UGVCL, the same shall be reimbursed on

submission of the original receipts.

16. PENALTY:

The time limit allowed for carrying out the work as entered in the tender shall strictly observed by

the Architect /Architectural firms / Consultant and shall be reckoned from the date on which the order

to commence the work is given to the Architect /Architectural firms / Consultant. The penalty for

delay shall be applicable @ 0.5% per week or part thereof (of the delay period) on the contract

value plus GST as applicable subject to maximum 10% of the amount of contract value of the

work. The penalty will be invariably deducted from the bills of the contractor and no refund will be

given unless the competent authority approves the waiver/reduction in penalty.

“for inordinate delay beyond 20 weeks, i.e. for very unsatisfactory progress due to reasons attributable

to contractor, UGVCL may take decision after giving the 10 days’ notice in writing to contractor for

termination of contract and carrying out the remaining work at the risk of defaulting contractor from

some other agency/contractor by recovering additional cost incurred to UGVCL if any from the

defaulting contractor. UGVCL decision in the matter shall be final and the contractor will have no claim

for compensation for any loss sustained by him owing to such actions.”

Due consideration will be given for waiver/levy of penalty (excluding GST already collected & paid to the

Govt. treasury thereon) only for the reasons absolutely beyond contractor’s control (Viz. Force Majeure

conditions as laid down in the DGS & D, Clause reproduced hereunder) for which documentary evidence

will have to be provided. The reasons for delay attributable to UGVCL as well as to party will be brought

out clearly while putting the proposal for waiver/reduction in penalty.

[1] The request for extension in time limit giving reasons and supporting documents shall have to be

made by the contractor within one month on completion of the contract.

[2] The request made after one month on completion of the contract shall not be entertained and

rejected out rightly without any correspondence.

[3] No request for waival/ levy of penalty will be entertained/ reviewed during execution of order.



of 29

D.G.S. & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract , the performance in whole or in part by either

party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility,

act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine

restrictions, strikes, lockouts or acts of God (hereinafter referred to as event)”, then notice of the

happening of any such event is given by either party to the other within twenty one days from the date

of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract

nor shall either party shall have any claim for damages against the other in respect of such non-

performance or delay in performance, and work under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the competent

authority of UGVCL as to whether the works have been so resumed or not shall be final and conclusive.

It will be Architect /Architectural firms / Consultant responsibility to ensure that work is completed in

stipulated time limit. However, if on account of reasons beyond one’s control e.g. as laid down in the

DGS & D Force Major Conditions, UGVCL may consider extension of contractual period without

statutory variations and without price variation.

UGVCL may grant extension in time limit of work if the reasons for delays not attributable to the

architect / Firm of Architect, in the opinion of UGVCL without any financial compensation by UGVCL.

The Architect Consultant shall have to deliver all the tender documents / architectural working

drawings/construction drawings etc. within first 4 (Four) months from the date of issue of letter of

commencement of work. Appropriate penalty shall be levied to the Architect / Architectural firms only

for delay in first 4-month period, out of total time limit. No penalty shall be levied on the Architect/

Architectural firms for delay in remaining period on part of the construction agency. However, delay on

part of the Architect/Firm of Architect; penalty @ ½ % per week as above will be deducted from his

bills.

17. Extension of Time Limit

If the Architect/Architectural firm shall desire an extension of the time limit for completion of the work

on the ground of his having been unavoidably hindered in its execution or on any other ground, he shall

apply in writing to the concerned SE, circle office and he may, if in his opinion there are reasonable

grounds for granting extension, recommend such extension as he may think necessary or proper for

such extension then he shall submit same extension proposal with his recommendation to competent

authority. The decision of the competent authority in this regard shall be final and binding to the

Architect/Architectural firm. Any delay attributed to UGVCL shall be compensated only by way of

extending the time limit.

“Extension to delivery of contract with/without penalty and/or reduction of Penalty is to be granted by

the competent authority of the Company.”

18.Rescission of Contract and Forfeiture of Deposit.

The Architect/Architectural firm shall not assign or sublet any work, without the written approval of the

Engineer-in-charge and if the contractor assign or sublet his contract, or attempt to do so or become

insolvent or commence any proceedings to be adjudicated as insolvent or make any composition with

creditors, attempt to do so, the Engineer-in-charge may, by notice in writing rescind the contract. Also,

if any bribe, gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise shall either

directly or indirectly be given, promised or offered by the contractor or any of his servants, or agents, or

any person to the employee of UGVCL in any way relating to his office or employment or if any such

officers or persons shall become in any way directly or indirectly interested in the contract, the

Executive Engineer may, by 10 days’ notice in writing, rescind the contract. In the event of a contract

being rescinded the Security Deposit of the Architect/Architectural firm shall there upon stand forfeited

and be absolutely at the disposal of Company and the same consequences shall ensure as if the contract

has been rescinded under clause 4 thereof and in addition the contractor shall not be entitled to

recover or be paid for any work thereof actually performed under the contract.



of 29

In any case in which under any clause or clauses of this contract the Architect/Architectural firm shall

have tendered himself to pay compensation amounting to the whole of his security deposit or in the

case of abandonment for the work owing to serious illness or death of the Architect or any other cause,

the Executive Engineer on behalf of the UGVCL, shall have powers to adopt, (a) below and any of the

following courses under (b) and (c) as he may deem best suited to the interest of the UGVCL.

(a) To rescind the contract (for which rescission notice of 10 days) in writing to the contractor under

the hand of the Executive Engineer shall be conclusive evidence and in that case the security

deposit of the Architect/Architectural firm shall stand forfeited and absolutely at the disposal of the

UGVCL.

(b) To employ labour paid by the UGVCL, to supply materials to carry out the works or any part of the

works debiting the Architect/Architectural firm with the cost of the labour and materials (as to the

correctness of which cost and price the certificate of the Executive Engineer shall be final and

conclusive against the contractor) and crediting him with value of the work done, in all respects in

the same manner and at the same rates as if it had been carried out by the Architect/Architectural

firm under the terms of this contract and in that case the certificate of the Executive Engineer as to

the value of the work done shall be final and conclusive against the Architect/Architectural firm.

(c) To order that the work of the Architect/Architectural firm be measured up and to take such part

thereof, as shall be unexecuted, out of his heads and to give it to another Architect/Architectural

firm to complete, in which case, any expenses, which may be incurred in excess of the sum, which

would have been paid to the original Architect/Architectural firm, if the whole work had been

executed by him as to the amount of which excess expenses the certificate in writing of the

Engineer-in-charge shall be final, conclusive and shall be borne and shall be paid by the original

Architect/Architectural firm and shall be deducted from any money due to him by the UGVCL under

the contract or otherwise from his security deposit

In the event of the above courses being adopted by the Executive Engineer, the

Architect/Architectural firm shall have no claim to compensation for any loss sustained by him by

reason of his having purchased or procured any materials or entered into any engagements or

made any advances on account of or with a view to the execution of the work or the performance

of the contract. And in case the contract shall be rescind under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum for any works thereof actually

performed by him under this contract unless and until the Executive Engineer shall have certified in

writing the performance of such works and the amount payable to him in respect thereof and he

will be entitled to be paid the amount so certified.

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of UGVCL, without reference to

the actual loss or damage sustained and whether any damage has not been sustained.

19. Notice for unsatisfactory progress

If the progress of the Architectural agency work is unsatisfactory the Executive Engineer whose

decision shall be final, shall notwithstanding that the general progress of work is satisfactory; be

entitled to take action under Clause 4(c) after giving the contractor 10 days-notice in writing and

the contractor will have no claim for compensation for any loss sustained by him owing to such

actions.

20. JURISDICTION

All the Disputes arising out of or in any way connected with the agreement shall be deemed to have

arisen in Mehsana and only the courts in Mehsana shall have jurisdiction to determine the same.

21. Labour conditions:

21.1 The Architect/Architectural firm shall comply with the labour laws laid as may be current &

shall furnish the returns & information as may be specified from time to time.

21.2 The Architect/Architectural firm shall as far as possible obtain his requirements of skilled &

unskilled persons from the local areas.



of 29

21.3 The Architect/Architectural firm shall pay wages as per the latest circulars applicable at the

times for the minimum wages to be paid to semiskilled & skilled persons prescribed by the Govt. of

Gujarat. The UGVCL shall have the authority to remove from the work site any person, who may be

considered unfit or undesirable & no responsibility shall be accepted by the UGVCL for any delay or

extra expense caused towards the completion of the work by such removal.

22. Local Laws:

All local laws in force at the time entering into the contract & those enacted there after shall be

binding on the contractor & he shall abide by the same.

24. TENDER AND CONTRACT FOR WORKS:

A booklet for terms and conditions for tender and contract for works which can be seen in the office

of ACE (CIVIL) shall be binding to the bidder and shall be applicable for the contract. Further, in case

where the terms conditions mentioned above in the tender are conflicting with those mentioned in

the booklet “TENDER AND CONTRACT FOR WORKS”, the terms and conditions of the tender stated

above will prevail over those in the booklet “TENDER AND CONTRACT FOR WORKS”.

25. ARBITRATION:

‘ALL QUESTIONS, DISPUTES OR DIFFERENCES, WHATSOEVER WHICH MAY AT AN TIME ARISE

BETWEEN THE PARTIES TO THIS CONTRACT IN CONNECTION WITH THE CONTRACT OR ANY MATTER

ARISING OUT OF OR IN RELATION THERE TO, SHALL BE REFERRED TO THE “GUJARAT PUBLIC WORKS

CONTRACTS DISPUTES ARBITRATION TRIBUNAL” AS PER THE PROVISIONS OF THE GUJARAT PUBLIC

WORKS CONTRACTS DISPUTES ARBITRATION TRIBUNAL ACT, 1992.

The reference to arbitration proceedings under this clause shall not:

a) Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials

and stores, in or upon the work or site thereof or belonging to the contractor or procured by

him and intended to be used for the execution of the work or any part thereof.

b) Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

c) Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the provision of General Conditions for the work where there is no

specification.

d) Preclude the UGVCL from getting the work done by another agency.

Neither party is entitled to bring a claim to arbitration latest by the thirty days after the expiration

of the defects liability period.

The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration proceeding

under this clause.



of 29

EOI Specifications for Providing Consultancy Services for Architectural, structural and Interior

Designing for Bopal Urban & Industrial Division, Shilaj & Shela Sub Division Office building at Bopal

sub division office campus, AHMEDABAD.

1.0 General

1.1 Uttar Gujarat Vij Company Limited (UGVCL) is seeking Expressions of Interest (EOI) from reputed

and reliable Architects / Architectural firms to provide comprehensive Architectural, structural and

interior designing Services for Division, Sub Division Office Bopal, AHMEDABAD. The validity of the

EOI will be for a period of 120 days from the date of opening of technical bid.

1.2. The building should reflect a forward looking, transparent, organization of transformation and

empowerment and exhibit the potential of becoming a landmark building.

1.3 The proposed built up area (except Basement parking or hollow plinth parking) is approximately

1500 Sq. M. and may be accommodated in more than one floor. Provision of Lift is to be done in

the building. (Preferably three floor.)

1.4 The Basement parking planning or Hollow plinth parking planning to be done as per site condition

and GDCR norms.

1.5 The structural design of the building should take care of further extension of two floor.

1.6 Approximate Project cost shall be Rs.3.10 Crore.

1.4 UGVCL needs to develop corporate elegance to its outlook using services of prominent consultants.

1.5 UGVCL shall provide a copy of site plan showing site boundaries as well as area and facility

requirement in the proposed offices. (Staff setup of each office to be accommodated in building

with approximate required area for each staff)

1.6 The Air conditioning will not be provided into offices so planning has to be done accordingly.

2.0 SCOPE OF ENQUIRY:

The enquiry calls for Architectural, Structural & Interior Designing Consultancy Services for Bopal Urban

& Industrial Division, Shilaj & Shela Sub Division Office building at Bopal sub division office campus,

AHMEDABAD. These specifications outline the requirement of Architectural, Structural & Interior

Designing Consultancy Services only. It is not the intent to specify and outline here all the minute details

of services expected from the Architects / Architectural firms. All items required to be designed, and

engineered for the Project at Bopal, Ahmedabad falls under scope of Consultant. Integrated working of

the whole system of the Project is deemed to be included in the scope of services under this

specification whether specifically mentioned herein or not. The Architects/Architectural firms will

render all necessary comprehensive and effective services required in every respect to ensure smooth

and timely completion of the project. The Architects/Architectural firms will render / extend their

services till completion of Construction and commissioning use of proposed offices at Bopal. On

completion of construction work consultant has to take Building use permission from competent

authority.

3.0 Scope of work & Services:

The Consultant is required to provide complete architectural & other related services as specified under:

Preparation of Architectural designs (various options) of Layout and office buildings as per by laws and

getting it approved from client – the process will involve the following detailed steps:

a. Taking client instructions and preparation of design brief, ascertain client’s Requirements, examine

site constraints / potential and prepare the design brief for Client’s approval.

b. Prepare a report on site evaluation including site survey and testing of Soil Bearing Capacity as per

norms. Minimum two bore for soil investigation to be done and its cost is included in the

Consultancy service amount. Nothing extra will be paid on account of two bore of SBC

investigation.



of 29

c. Prepare conceptual design (various options) with reference to requirements given.

d. Modify the conceptual design incorporating changes suggested by client, to prepare preliminary

drawings, sketches etc. for client’s approval and to prepare estimate based on prevailing PWD SOR

& for non SOR items as per Market rate based on rate analysis.

e. Preparation of Architectural schematic drawing and details based on the approved concept plan.

f. Preparation of drawings necessary for client and seeking statutory approvals of AUDA/ Nagarpalika

and other statutory body/local authority as per GDCR and ensure the compliance with codes

standards and legislation as applicable and obtaining their approval. (Note –obtaining all the

statutory approval is in the scope of work of Architect / Architectural firm). All the official charges

which are to be paid to Concern AUDA/ Nagarpalika or any other organizations will be paid by

U.G.V.C.L.

g. Preparation and issue of all working drawings and details as listed below for inviting tenders and

for proper execution of work during construction. Any report, Drawings / details must be issued in

10 hard and 1 soft copies.

i. Architectural design

ii. Structural design

iii. Sanitary & Plumbing, water supply, waste disposal system design

iv. Rain water harvesting system design

v. Electrical system design

vi. Electronics communication system (EPBX)

vii Networking design (Net connectivity)

viii Fire system design

ix. Site development

x. Landscape design

xi. Any other drawings as required by the contracting authority.

h. Design / drawings will be the property of U.G.V.C.L. and Architect / Architectural firm shall not

claim any extra cost for any repeat use of design / drawings. Architect / Architectural firm shall

supply to the UGVCL, the originals of approved drawings and 5 sets of certified copies drawings.

Architect has to provide soft Copies of all drawings, Estimate, measurement sheet etc. Without

any extra cost.

i. On approval of Conceptual drawing by UGVCL, Successful Architect / consultant shall submit item

wise estimate of work showing quantities of each item, item description, rate of item as per

prevailing SOR of PWD Ahmedabad district, for Non SOR items, rate analysis of each item as per

market rate, detailed measurement of each item etc. in Duplicate for obtaining financial

approvals of Competent Authority. However, U.G.V.C.L. reserves the right to delete/omit the item

work at its discretion and payment will be reduced accordingly. Estimate for civil construction

work & Interior designing should be submitted separately.

j. To prepare draft tender specification for building giving details such as schedule of quantities

(Schedule-B). Detailed item wise specifications of the work, Bid drawing, instructions to the

tenderers, commercial conditions of U.G.V.C.L. etc.

k. To submit the structural design calculation as per SBC.

l. Architect / Architectural firm shall submit the working drawings of Architectural, structural,

electrical, plumbing, fire fighting, landscape, Rain water Harvesting etc., Architect /Architectural

firm shall have to submit reproducible prints of designs, calculations, and construction drawings

to UGVCL.

m. To visit the site periodically during execution of Project and give technical guidance to the

officers of UGVCL. The visit fees shall be included in the quoted amount for this work.



of 29

n. Participating in Technical discussion with bidder prior to/after opening of technical / price bids

and carrying out technical evaluation / assist U.G.V.C.L. in evaluation of tender of the offers

received and recommending technically suitable vendor(s) for awarding contract to building

contractor.

o. Architectural agency has to submit Final Project completion drawing as per actual execution

within 15 days of completion of Project.

p. Obtaining all necessary clearance from Statutory or any other authorities for the commencement

of work, at different stages during execution of work etc.

4.0 Eligibility Criteria

4.1 Bidder’s Experience: The bidder may either be an Indian architectural firm with 5 years’ experience

or a consortium of at most three firms led by an Indian architectural firm with 5 years’ experience.

The requisite deed of formation /association/registration etc. should be submitted in support so

that the legal credentials can be established.

All individual firms and each partner of a consortium are requested to submit the complete information.

No specific format is to be filled by the joint venture however assessment of consortium will solely

depend upon the data of leading firm. Nationality information should be provided for all owners or

applicants of a partnership or individually owned firms.

4.2 Bidder should not be under liquidation, court receivership or similar proceedings. The bidder to give

documentary evidence of being presently registered with Council of Architecture and that he has

not faced punitive or suspension by Council of Architecture. The bidder should also furnish

documents in support of the legal status of the firm or self, like registered partnership deed,

registration deed under Companies Act, sole proprietorship etc.

4.3 The bidding Architect /Architectural firm is required to submit a complete list of consultants,

specialists, and experts (each with a minimum of experience as indicated below), who shall be

engaged for engineering and detailed design of the project by the bidder. The qualification of the

Consultants, Specialists etc. is indicated below along-with the minimum experience. The experience

shall be duly supported by proper document. Bidders will be solely responsible for the correctness

and accuracy of such documents produced in support of qualification and experience. Needless to

say that the minimum requirement of the personnel listed below has to be fulfilled, otherwise, bid

will be summarily rejected.

SR. NO. CONSULTANT QUALIFICATION

1. Architect B. Arch having valid Registration of Council of architecture

having minimum 5 years’ experience in relevant field.

2. Structural consultant M.Tech/M.E. in Structures having approved license &

minimum 3 year’ experience in relevant field.

3. Electrical Consultant B. Tech/B.E. in Electrical having minimum 3 years’

experience in relevant field.

4. Plumbing and sanitary

services (PHE) consultant

B. Tech/B.E. in Civil having minimum 3 years’ experience in

relevant field.

5. Fire System Consultant Graduate having minimum 3 years’ experience in relevant

field.

6. Landscape architect B .Arch having minimum 3 years’ experience in relevant

field.



of 29

4.4 Annual Turnover:

The Architect/ architectural firm shall have an average annual turnover of not less than Rs. 20 lakhs as

per audited financial results (to be submitted) in last three financial years up to the date of the

submission of the bid. (Year 2015-16, 2016-17 & 2017-18)

4.5 Work Experience:

4.5.1 The bidder should have successfully completed similar work (defined below) for any Central Govt.

/ State Govt. / PSU / Autonomous Body controlled by Government/ Private organization in

respect of consultancy work of single project value not less than Rs.2.50 Crore or two project

value not less than 1.60 crore during last three financial years up to the date of the submission

of the bid. (Work may have started before three years but should have been completed in last

three financial years satisfactorily.)

Work done for reputed private organization shall be considered only if documentary proof of

income tax deductions at source made by such private organization for the respective work is

furnished to corroborate the facts, along with (additionally) a completion certificate from client.

In such cases the decision of UGVCL for considering eligibility based on work done for private

organizations shall be final and binding. No reasons shall be furnished for rejecting eligibility.

4.6 Definition of Similar Work:

Similar work means Architectural Consultancy Service for construction of office building of two or more

than two floors having total built up area not less than 1500 Sq. MT. and the surrounding premises. It

includes all interior & exterior work, services, utilities, electrical, landscaping, facade lighting, etc.

4.7 Location of the Architect/ Architectural firm:

In case of bidder having registered office outside Gujarat, the address of the Gujarat office (essential &

required) and communication numbers that should be available during working hours must be

communicated to UGVCL. It is preferable that Gujarat office is at Ahmedabad. The Gujarat office should

be non-residential & should be in a position to respond and communicate all services related to

consultancy.

4.8 Failure to meet the above eligibility criteria will render the bid to be summarily rejected. Therefore,

the bidder shall in his own interest furnish complete documentary evidence by way of copies of work

orders, work completion certificates, experience certificate of personnel, balance sheets and profit and

loss accounts statement audited by Chartered Accountant in the first instance itself, in support of their

fulfilling the above qualification criteria. UGVCL reserve the right to complete the evaluation based on

details furnished in the bid without seeking any additional information.

5.0 Selection Procedure:

5.1 The firms found eligible as per the eligibility criteria mentioned at Para 4.0 above will be further

evaluated based on following documents.

A. Architect / Architectural firm having registered with Council of Architecture before 05 years.

B. Architect / Architectural firm must have average annual turnover more than Rs. 20.0 lacs in last

three financial years.

C. Architect / Architectural firm must have completed single consultancy work of similar nature of

project value Rs. 2.50 Crore or similar nature two project, each value not less than 1.60 crore

magnitude wise having more than 1500 Sq. MT. /1200 Sq.MT. built up area.



of 29

The bidder shall furnish complete documentary evidence by way of copies of work orders, work

completion certificates, experience certificate of personnel, balance sheets and profit and loss

accounts statement audited by Chartered Accountant in the first instance itself, in support of their

fulfilling the above qualification criteria.

5.2 The committee constituted by the competent authority of UGVCL will evaluate the technical bid

parameters as indicated at Para 5.1 above and based on the eligibility, bids will be evaluated

technically and technically qualified bids will be processed further. UGVCL shall qualify for stage II

of the selection process all firms who are technically qualified.

5.3 The Process enumerated above will complete STAGE-I of the technical Bid qualification.

5.4 Stage-I qualified bidder will have to give Presentation as a part of technical bid. Presentation may

be in front of committee as decided by C.A. of UGVCL. It will be informed to all qualified

Architectural firm of stage-1 about Presentation they have to made in front of committee.

STAGE – II – PRESENTATION

6.0 The selected bidders in STAGE-I will have to give presentation as a part of Technical bid on the

following aspects.

I. Presentation of Similar Project completed by Organization in City area.

II. The proposed concepts of developments of office building as per UGVCL Requirement for

building at Bopal indicating the cost benefit analysis.

III. Techno economic viability with respect to surroundings.

IV. 3D view from various direction required

The venue & time of Presentation shall be intimated separately to the participants. The hard copy of the

presentation shall be submitted to UGVCL before three working days of date of Presentation.

The committee constituted by the competent authority will evaluate the Presentation.

The Presentation shall be evaluated by the committee based on the following criteria.

Sr. No. Criteria Marks

1 Techno economic viability report 25

2 Utility of space 20

3 Design considering aesthetic, functional efficiency aspects etc… 40

4 Landscaping 5

5 Structural stability, Seismic resistant, Fire safety aspects in

Architectural design

10

Total 100

7. CRITERIA FOR PRICE BID OPENING:

Those Architect /Architectural firm /Consultants who score more than or equal to 70 Marks in the

stage-2 Presentation of committee shall only qualify for the consideration of opening of their Price

Bid.

8.0 Other Conditions

8.1 UGVCL reserve the right to assess Bidder's capability and capacity to execute the work using in-

house information by taking into account other aspects such as manpower and past performance.

8.2 UGVCL shall not be responsible for any expense incurred by bidders in connection with the

preparation & delivery of their bids, site visit and other expenses incurred during qualification

process.

8.3 UGVCL reserves the right to reject any or all bids at their sole discretion without assigning any

reason thereof.

8.4 Canvassing in any form by the bidder or by any other bidder on their behalf may lead to

disqualification of their Bid.



of 29

8.5 EOI fee may be paid along with submission of proposal in EMD cover, for respective EOI. “All the

relevant documents of EOI to be submitted physically will be received only by Registered Post A.D.

or Speed Post addressed to Chief Engineer (Operation), Uttar Gujarat Vij Company Ltd., Corporate

Office, Visnagar Road, Mehsana: 384 001 (NG). “NO COURIER SERVICE OR HAND DELIVERY WILL

BE ALLOWED” UGVCL takes no responsibility for delay, loss or non-receipt of bid Document. EOI

may be down loaded from UGVCL website www.ugvcl.com (For view & down load only).

8.6 In view of tight project schedule, Bidders are requested not to seek any extension in due date of

submission of bids.

9. Responsibility of the Architect/Architectural Firm (Consultant):

9.1 Consultant's services shall be performed as expeditiously as possible with

Professional skill and care. Consultant will ensure and maintain the orderly progress of work.

Consultant shall submit a schedule for the performance of its services to the Contracting Authority.

This may be adjusted as the project proceeds. The time schedule will include allowances for

periods of time required for the Contracting Authority's review and for approval by Government

authorities, which have jurisdiction over the project. Consultant or the Contracting Authority,

except for reasonable causes as indicated in the Time Schedule, shall not exceed time limits.

9.2 The Consultant shall be responsible for all Partners, Sub-Consultants and other Associates, who are

included for the activities of this project.

9.3 Consultant shall accept the trust and confidence reposed in them by the Contracting Authority to

provide professional skill and judgment.

9.4 Consultant’s services shall be performed in accordance with the recognized Professional standards.

10. Bills

Bills along with supporting documents shall be submitted by the consultant each month on or before

the date fixed by the Engineer-in-charge of concerned R&C office, for all works, executed in the

previous month and the Engineer-in-charge shall take or cause to be taken the requisite measurement

for the purpose or having the same verified and the claim so far as it is admissible, shall be adjusted, if

possible, within 30 (thirty) days from the presentation of the bills with required documents for

payments.

11. MODE OF PAYMENT

The Lump-sum fees in respect of the above work as per order shall be paid in stages for the completed

work, in the manner laid down as follows. The activities mentioned in each stage are generally based on

their sequence for completion of the work. However, if the Architect/Architectural firm feels that

certain activity cannot be completed along with or subsequent to the other activities of particular stage

or if it is necessary to take up the activity mentioned in later stage along with any of the stage, the

Architect may complete the activities as per requirements. In that event the proportionate payment of

the particular stage may be released at the discretion of Chief Engineer for the completed activities of

the stage.

“You have to submit the confirmation/details for payment to be received through RTGS / NEFT option

duly confirmed by bank as per attached format against bills pursuant to the work order issued by

UGVCL. The payment against bills will be made within 30 (thirty) days by R&C office after submission of

bills along with all the required supporting documents in all respects including “Recoveries”, directly to

bidders specified bank account after deducting TDS for Income tax etc.

The UGVCL shall pay fees to the Architect in stages as given below subject to deduction of taxes as per

statutory requirement.



of 29

PAYMENT SCHEDULE:

Sr. Activities % age of

Consultancy order

Value

Stage-I

1 Submission of Preliminary sketch design & getting approval from UGVCL 10%

2 Preparation of 3-D view

Stage-II ---- Drawings & estimate as applicable in each building.

1 Preparation & submission of Architectural, Structural, electrical, plumbing, HVAC,

fire fighting, Landscape drawings and any of the services required in the building,

detailed working drawings required for the execution of the project satisfactorily

along with ten sets of drawings and CDs.

40% 2 Preparation & submission of structural drawing of the building confirming to

latest IS code sufficient to explain structure system of the building with bar

bending schedule.

3 Submission of all design calculation such as structural, various services etc.

4 Preparation of bill of quantities & detailed cost estimate of the project for all the

phases as per PWD SOR of Ahmedabad district.

Stage-III

1 Submission of final tender documents with specification & drawing. 5%

Stage-IV

1 Obtaining NOCs/ Approval from various authorities as required for sanction of

building plan

15% 2 Getting demand notice from local authority for sanction of building plan

3 Getting approval from all statutory /Local authorities and submission of all

approved drawings to UGVCL along with required numbers of sets of true copy of

drawings along with reproducible tracings.

Stage-V

1 Periodic supervision of the construction work up to completion. 15%

2 Revision of working drawing as per site requirement.

Stage-VI

1 Getting all necessary certificate /clearance from all statutory /local authorities for

commencement and during course of construction and obtaining completion

certificate or part completion certificate phase wise after completion of the

Project.

15%

2 Submission of required sets of As-built /completion drawings for all aspects of the

buildings including utilities along with original tracing & CD to UGVCL.

Total of all stages ----- 100% of the total fee payable

Remarks:

1. Payment will be made on actual executed Project cost within the limit of Rs. 3.10 crore.

However, If the actual Project cost exceeds the value of Rs. 3.10 crore, payment will be made

considering maximum total project cost of Rs.3.10 crore.

2. Interim payment will be released based on the Project cost approved by UGVCL based on BOQ

submitted by Architect /Architectural firm.

UGVCL will pay an honorarium of Rs. 25,000/- each to all participating bidder, who scores

minimum qualifying marks i.e. 70 marks in the technical bid Stage - 2. (In case of two tier

committee, marks will be considered of second tier committee) The honorarium for the bidder

whose offer is accepted shall become part of the fee quoted by them. Honorarium shall be paid

after finalization of the architect / architectural firm. The design submitted by the bidder

receiving honorarium shall become the property of UGVCL and UGVCL will be entitled at all

times to have an unrestricted use thereof. Such bidder shall have to submit the design in

AutoCAD, PDF, PPT and JPG format.



of 29

Appendix-1

Company / Firm Related Information

All individual firms and each partner of a consortium are requested to complete the information in this

form. Nationally information should be provided for all owners or application that is partnerships or

individually owned firms.

1 Name of the Firm:

2 Nationality:

3 Address:

Registered Office

Head Office

Mobile:

Land line:

Fax:

e-Mail:

Website:

4 Year of Incorporation /Registration

5 Main lines of Business & since

a):

b):

c):

d):

6 Constitution

a) Individual

b) Sole Proprietorship concern

c) Partnership firm

d) Public Ltd. Co.

e) Private Ltd. Co.

7 If Partnership firm, names of the partners / If

Company name of the Director

a):

b):

c):

d):

e):

f):

8 Name of Authorized signatory for this

assignment

Nationality

9 Place of Business:



of 29

10 Full time technical staff in Applicant’s

employment

a) 1 senior Architect (with more than 5

yrs. Experience)

b) 2 Graduate or Post Graduate

Architects with more than 3 yrs.

Experience)

1)

2)

11 Expression of Interest documents fee

enclosed

Demand draft No./Cash receipt no.

Amount & date of issuing Bank & branch/

UGVCL Receipt no.

DD drawn in favor of

12 Earnest Money Deposit enclosed

Demand draft No./Cash receipt no.

Amount & date of issuing Bank & Branch/

UGVCL Receipt no.

13 Certificates

1) I / we (including all partners) certify that I / we have read the terms of condition of Expression of

Interest for selection of Consultants in UGVCL as amended up to date and shall abide by us.

2) I / We certify that the information given above is true to the best of our knowledge. I / We also

understand that if any of the information is found wrong, I am / we are liable to debarred.

14 Signature(s) of applicant (s): Name & Signature

1.

2.

3.



of 29

Appendix-2

FINANCIAL STATUS

Annual turnover of last three years of the Company.

[Bidder shall submit the information in the Format detailed here under]

Supporting Documents must be attached.

Sr.

No Year

Turnover in Rs.

Remarks

1 2 3 4

2015-16

2016-17

2017-18



of 29

APPENDIX-3

Bidder’s Experience

A List of Similar jobs executed by the Bidder year wise with Name & address of person whom

reference can be made, by the UGVCL, if required necessary. [Bidder shall submit the information in

the Format detailed here under]

Supporting Documents must be attached.

Sr.

No

Name of the

Project & Client

name/firm

Value of the

project

completed

Rs.

Period

as per

Contract

Actual

Period

for the

Completion

of the supply

Date

Of

Completion

Persons

to

whom

Reference

may be

made

1 2 3 4 5 6 7



of 29

Appendix-4

Brief Details of Similar Projects executed in last 3 years.

• NOTE:

a. Maximum 3 projects shall be specified in the following format starting from the

highest value.

b. Amongst these projects at least one project shall be completed in last 3 years

having built up area of 1500 Sq. MT. The same shall be highlighted.

Sr.No. Description Details

1 Name of Project

Type of Project

2 Detail description of work with associated facilities

awarded to the Consultant

3 Total Built up Area (as per the approved drawings)

4 Project Cost (Actual)

5 Name of Client

6 Postal address of Client

7 Whether any Sub Consultant was involved (if yes, than

specify their area of participation in the project)

8 Project Start Date

9 Completion Date

10 Special feature designed in the project

NOTES:

1) Project Completion Certificate from Client

2) Photographs & necessary drawings shall be submitted (A3 size)

3) Any other specific details



of 29

Appendix – 5

Staff employed by the Consultant

(Brief details for staff employed by the Consultant or sub consultants /

Associates with whom they have working relationship for more than 5 years)

Sr.No. Name Qualification Working experience with Consultant

(Since date & total no. of years.)

A Senior Architect Having Experience

more than 5 years

1

2

3

B Architect Having Experience

more than 3 years

1

2

3

NOTE: Each Consultant shall note that for the Pre Screening Criteria, grading

evaluation and availability for this assignment, the persons mentioned

in chronological order will be considered.



of 29

Appendix-6

List of Relevant work done in last 3 years

• Built up area of having minimum 1500 Sq. MT. (Type of project can be Corporate Building, Office

Building, IT building), Scope of work should include

a. Preparation of Architectural design

b. Preparation of layouts/ design of Structural, Electrical, Plumbing, Interior, common utilities &

Amenities.

c. Preparation of Broad Specifications, Block / detailed Estimates, tender document and periodical

supervision

• NOTE:

a. Maximum 3 projects shall be specified in the following format starting from the

Highest value and same will be evaluated as mentioned in the table.

b. Please mention by Yes/No if the building is a certified Green Building in the table. If YES,

necessary details be provided.

Sr.

No.

Name

of

Project

Name of

Contracting

Authority

Duration

(Work

Period)

Location &

Description

of work

Project

Cost Total

Project

Area (in

Sq.Mt.)

Certified

Green

Building

1

2

3

4

5

6

NOTES:

1. Attested copies of the latest certificate from the employers shall be attached.

2. Necessary Photographs / Drawings shall be submitted (in A3 format only)

3.Non-disclosures of any information in the Schedule will result in disqualification of the firm.

4. Kindly fill all project details in supporting Form no. 3-A.



of 29

Appendix-7

Standard Formats of Curriculum Vitae (CV) for Employment of Firm

Professional Staff

Proposed Position : _______________________________

Name of the firm : _______________________________

Name of the Staff Member : _______________________________

Professional Qualification : _______________________________

Date of Birth : _______________________________

Years with Firm : ________________________________

Nationality : ________________________________

Membership in Professional Societies: __________________________________

Detailed Tasks Assigned for this Assignment: _____________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Qualifications:

[Give an outline of staff member’s experience most pertinent to tasks on assignment. Describe degree of

responsibility held by staff member on relevant previous assignments and give dates and locations. For

experience in last fifteen years, also give types of activities performed and Contracting Authority

references, where appropriate. Use about half page.]

_____________________________________________________________________________________

_______________________________________________

__________________________________________________________________

Education:

[Summarize college / university and other specialized education of staff member, giving names of

schools, dates attended, and degrees obtained. Use about one quarter of a page.]

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_________

__________________________________________________________________

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions held by

staff member since graduation, giving dates, names of employing organizations, titles of positions held,

and locations of assignments. Use about two pages.]

(Note: Kindly provide details of the size / value of the assignment and the

Individual’s person-months input in the assignment)

_____________________________________________________________________________________

_____________________________________________________________________________________

___________________________

__________________________________________________________________



of 29

Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing]

_____________________________________________________________________________________

_______________________________________________

__________________________________________________________________

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe

me, my qualifications, and my experience.

Date: __ / __ / ____

_______________________ ____________________

Name of the Staff Member Signature

___________________________ ___________________

Name of the Authorized Signatory Signature



of 29

PRICE BID

Name of Work: Expression of Interest for Providing Consultancy Services for Architectural, structural

and Interior Designing for Bopal Urban & Industrial Division, Shilaj & Shela Sub

Division Office building at Bopal sub division office campus, AHMEDABAD.

SCHEDULE OF LUMP-SUM PROFESSIONAL FEE

The bidder shall quote his fee both in figures and words. The quoted fee shall cover for all the services

to be rendered by the Architect in terms of these documents and any amendments thereto right from

the date of intimation of acceptance of offer and to the actual date of completion of the work in all

respects as stated in the Technical bid and amendment issued if any. The quoted fee shall cover for all

the activities (i.e. out of pocket expenses including conveyance charges towards site/office visits of

UGVCL and offices of all concerned authorities and other offices /Departments of Govt.) related with

the work.

In case, there is any discrepancy in the quoted fee in the figures & words, the fee quoted in the words

shall be considered as final.

The currency of contract shall remain FIRM throughout the period of contract and deemed to be

inclusive of all taxes (Including corporate tax, Income tax etc.) except service taxes.

Sr.

No.

Job description Maximum

Project

cost Rs.

Consultancy

charge in % of

Project cost.

Amount of

consultancy

charges in figure

Rs.

A Over all fees on % basis of the tendered

cost / Project work for Providing

Consultancy Services for Architectural,

structural and Interior Designing for

Bopal Urban & Industrial Division, Shilaj &

Shela Sub Division Office building at

Bopal sub division office campus,

AHMEDABAD for the entire scope of

work/ services to be rendered as given in

the Technical Bid.

3.1 crore

B GST in % on A-------- HSN code ___________________

C Total Consultancy charges with GST A + B

Note:

1. In case the project is taken up partially for any reason then the fees will be paid proportionately

for the work executed.

2. In case due to change in planning as per our requirements or change in the Bye-laws of the local

authorities etc., then the fee quoted will be paid on pro-rata basis.

3. Payment will be made on actual executed Project cost within the limit of Rs. 3.10 crore.

However, If the actual Project cost exceeds the value of Rs. 3.10 crore, payment will be made

considering maximum total project cost of Rs.3.10 crore.

4. Interim payment will be released based on the Project cost approved by UGVCL based on BOQ

submitted by Architect /Architectural firm.