ext. 589 almanzor j. 4.1.2 reviewed: commissioners to ...question received from the mason county...

MASON COUNTY

TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:

FROM: J. Almanzor Ext. 589

DEPARTMENT: Support Services Action Agenda

DATE:

ITEM:

4.1.1

4.1.2 4.1.3 4.1.4

October 13, 2015 No. 4,1

Correspondence

The Liquor Control Board sent a marijuana license application for I502 Gardens and a special occasion application for Mason General Hospital Foundation. The Port of Grapeview sent their 2016 final budget. Larry Coppola submitted an application for the Allyn Belfair UGA Committee. Don Stacy sent an email regarding derelict properties.

Background: Correspondence received in the Commissioners' office.

Recommended Action: None

Attachments: Originals on file with the Clerk of the Board.

10-13-2015 Correspondence Cover Sheet.doc

'•

~~' A)u1..9 t\a_<Ull. Sl\Iilcld1, JffPrJ.L £ n'\[)v). ~, c.r- -(ilk -ft l:l_i v-

NOTICE OF MARIJUANA LICENSE APPLICATION

URN TO: WASHINGTON STATE LIQUOR AND CANNABIS BOARD

License Division 3000 Pacific, PO Box 43075 Olympia, WA 98504-3075

MASON COUNTY COMMISSIONERS

Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http : //lcb.wa.gov

TO: MASON COUNTY COMMISSIONERS RE: NEW APPLICATION

UBI: 603-531-427-001-0001

License: 412042 - 7U County : 23 Tradename: I502 GARDENS Loe Addr: 50 W WESTFIELD CT, BUILDING F

SHELTON, WA 98584

DATE: 9/22/15

APPLICANTS:

I502 GARDENS LLC

Mail Addr: 191 NE BOAD HAVEN RO MARTINEZ, CHRISTINA MARIA

I

BELFAIR, WA 98528

Phone No.: 360-275-2647 DAVID WALTERICK

Privileges Applied For: MARIJUANA PRODUCER TIER 1 MARIJUANA PROCESSOR

I

WALTER I CK, DJ

WALTER I CK, Ml (Spouse)

As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application . If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of this license. If you need additional time to respond you must submit a written request for an extension of up to 20 days, with the reason(s) you need more time. If you need information on the SSN , contact our Marijuana CHRI Desk at (360) 664-1704 .

YES NO 1. Do you approve of applicant? . . . .. ... . ... . . ..... . . ......... . ............. D D 2. Do you approve of location? .. ... .... .... . .... ... .. . ...... ·.. . .... .. ...... D D 3 . If you disapprove and the Board contemplates issuing a license, do

you wish to request an ad) uducative hearing before final action is taken D D (See WAC 314-55-160 for information about th i s process)? . . .... ... ...... .

4. If you disapprove, per RCW 69 .50 .331(7)(c) you MUST attach a letter to t he Board detailing the reason(s) for the ob j ection and a statement of all the facts on which your objection(s) are based.

DATE LIBRIMS/C092057 /0092 14 0

SIGNATURE OF MAYOR , CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE

WASHINGTON STATE LIQOUR CONTROL BOARD - License Services 3000 Pacific Ave SE - P 0 Box 43075

TO: MASON COUNTY COMMISSIONERS

SPECIAL OCCASION# : 090131

MASON GENERAL HOSP I TAL FOUNDATION 2505 OLYMPIC HIGHWAY NORTH STE 460 SHELTON WA 98584

DATE : NOVEMBER 20 , 2015 NOVEMBER 21, 20 1 5

Olympia WA 98504-3075

SEPTEMBER 21, 2015

TIME: 4 PM TO MIDNIGHT 4 PM TO 11 : 30 PM

PLACE : ALDERBROOK RESORT & SPA - 7101 WASHINGTON 106 , UN I ON

CONTACT : JENNIFER CAPPS 360 - 427 - 3622

SPECIAL OCCASION LICENSES

* Licenses to sell beer on a specified date for consumpt ion at a specific place.

* License to sell wine on a specific date fo r consumpt i on at a specific place .

* ~Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption.

* Spirituou s liquor by the individual g l ass for consumpt ion at a specific place.

If r eturn of this notice is not received in this offi ce within 20 days from the above date , we

wil l assume you have no objections to the issuance of the l icense. I f additional time is required p l ease advise.

1 . Do you approve of applicant? 2 . Do you approve of location? 3. If you disapprove and the Board contemplates issui ng a license , do you want a hearing before final action is taken?

OPTIONAL CHECK LIST LAW ENFORCEMENT HEALTH & SANITATION FIRE , BUILDING , ZONING OTHER:

EXPLANATION YES

YES

If you have indicated disapproval of the appl i cant , location or both, please submit a statement of al l facts upon wh i ch such objections are

YES YES

YES

NO YES YES YES

NO

based.

DATE SIGNATURE OF MAYOR , CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE

NO NO

NO

NO NO NO

1.----

cc: CM MRS Neatherlin, Sheldon & Jeffreys

Clerk

~~~SOLUJJO~ _,.O.: 2015-04

PQR'T 'O'f GRAPEVlEW

RE_SOL~TIQN OF TtfE CO~.MISSIONERS

A RESOLUTION (JF"7HE "P()Rt ·(JFGRAPE~Elllauthq7iz/ng the Comn1i$kJ/1ers to-~doptt/le, 2016 f)llflget.

WHERAS, the -Revised cbcieof Washington-,(RCW) Title 53, Chapter· 35 specifies the req1:1iremen~, dates df'.complianc;e pFld proc~iJr~s .. for atlopting :~in annual buQget, c:ind · · ·

WHEREAS, the Portof (,l~pevjew ttcis ap(lotmcecl, advertised th~ cM~ilability of ar:id has ·madei~vailable

the Preliminary l31:1dget, WlthinJhe tirrietramesand p:ubiicnotrce~ ciatesspecified by RCW 5335.0zQ,

RES01NED1 that the Port of Gra_peview hereby adopts.the 2016 Final Budget.

FORT_t:H:R RESOLVED, pursuantto RWC 53:3.s~o@,;a tertified copy ofthis·'Finat Budget will be filed with the, Clerk onhe soarp of Mason Coµnt;y Cofr1rn1$1ol'.Jer$ by ~ptember 2~; 2015. ·

PASSED: BY THE PORT ·OFGRAPEVIEW COMM~0"11E~ THI:S .15t11 PAY Of $EPTEMBEll, -~ . .

Vacant_ Commissioner, District 1

~~- - .. --- ~· Glenn Qlrlspri (;omiriissioner, District2

loweil Mahugh Commissioner, District 3

PORT OF GRAPEVIEW FY 2016

FINAL BUDGET

FUND FORWARDED: Operating Investment Account General Cash Account

BEGINNING FUND

OPERATION FUND REVENUE:

General Property Taxes: (Real & Personal) Reforest/Open Spaces Forest Excise Tax Interest Income

OPERATING REVENUE TOTAL FUNDS AVAILABLE

EXPENSES: SALARIES & WAGES

Commissioner, Per - Diem, President Commissioner, Per - Diem, Secretary Commissioner, Per - Diem, Treasurer

TOTAL SALARIES & WAGES

PERSONNEL BENEFITS Industrial Insurance (L&I) Social Security

TOTAL PERSONNEL BENEFITS

1of4

2,646 101167

12,813 12,813

24,731 50

300 66

25,147 25,147 37,960

1475 2738 2738

6,951 6,951

50 523 573 573

PORT OF GRAPEVIEW FY 2016

FINAL BUDGET

SERVICES & CHARGES (Continued) Repair/Maintenance Parking Lot Repair/Maintenance P.O. Adjacent Property Repair/Maintenance Buoys Repair/Maintenance Signage WPPA Dues Mason County EDC Dues MRSC Small Works Roster Fee North Mason Chamber Dues Education Function/Registration Miscellaneous

TOTAL SERVICES AND CHARGES

INTERGOVERNMENTAL SERVICES Election Costs

TOTAL INTERGOVERNMENTAL SERVICES TOTAL OPERATING EXPENSES

FUNDS AVAILABLE

NET OPERATING RESERVES

3 of 4

3,000 125 500 200 300

60 120 so

2,000 938

21,618 21,618

1.300 1,300 1,300

31,042

37,960

6,918

oorn@rnuwrn ~ OCT - 7 2015 ~

cc: CM MRS Neatherlin, Sheldon & Jeffreys

Clerk f:fotfxif'(( 4/,/q)1S Off· '{j)(l{{LN'

MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET

SHELTON WA 98584


Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269

I AM SEEKING APPOINTMENT TO Allyn and Belfair UGAs for the 2016 Growth Management Act Update

NAME: Lary Coppola

ADDRESS: I PHONE: 360-801-3935 ~------~----

CITY/ZIP: T: p

I --------- - -------- --- --COMMUNITY SERVICE

(ACTIVITIES OR MEMBERSHIPS)

Chair - Kitsap County/Port Orchard joint UGA expansion process

WORK PI

YOU LIVE) E-MAIL: 1

EMPLOYMENT: (IF RET

COMPANY: Port of Allyn - 7 months

POSITION: Executive Director

-

=

YRS

Kitsap County Planning Commission - 7 1 /2 years, Chair when Comp Plan was adopted Kitsap Regional Coordination Council -

COMPANY: City of Port Orchard - 4 years YRS

Executive Committee Puget Sound Re9ional Council - Kitsap Citien POSITION: Mayor, Chief Administrative Official

In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:

To determine the best and most productive areas of Belfair and Allyn to become part of the Urban Growth Areas (UGAs) so they comply with both the County's Comprehensive Plan as well as the state's Growth Management Act.

What interests, skills do you wish to offer the Board, Committee, or Council?

I have 7 112 years of experience as a member of the Kitsap Crn 1nty Planning Commission, incl11ding sendng as Chair

when it passed its last full Comp Plan update, and two terms as vice chair. I chaired the joint County/City UGA expansion process for Soutfi Kitsap, and as Mayor, oversaw ISnngmg Port Orchard coming back into compliance w1tfi the (:;MA ,:iftpr heinn 011t of comnli,:ince for 4 ve,:ir nrevio110::. to mv election C

Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest)

While I h;we no direct financial interest in the 011tcome of the process, as Executi11e Director of the Port of Allyn, which is charged with local economic development, I see as a knowledgeable resource without conflicts of interest.

Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records) . The trainings would be at no cost to you. Would you be able to attend such trainings? _Y_e_s _____ _

Realistically, how much time can you give to this position? Quarterly Monthly x Weekly

Digitally signed by Lawrence F. Coppola

Lawrence F Coppola DN,cn=Law•enceF.Coppola,o=PortofAl!yn, • ou=Executive Director, [email protected], c=US

Date: 2015.09.29 17:37:53-07'00'

Signature

Daily Office Use Only

Appointment Date ___ _

Date Term Expire Date ___ _

cc: CMMRS Neatherll

Clerk

From: To: Date: Subject:

From: Don Stacy

<[email protected]> 10/5/201511:21 PM Question Received from the Mason County Website -

Dept Sent To: Commissioner Dist 2 Message: Mr. Sheldon, I just read of your interest in cleaning up derelict properties and can't think of a better place to start than that old former nursing home sitting about 3 miles South of Shelton on Hwy 101. It now has a high fence around it, but there are boats, motor homes, trailers and tons of other items around outside of the building, and still partially visible over the fence, or through the gate. I just have to wonder if it is being operated as a motel. As a former nursing home, there should be a kitchen there, but I wonder how many other means of cooking there are inside. When I was on the solid waste advisory committee, we had one member who was a county employee, and it was her job to correct situations like that. She also looked at homes with many old cars parked around them. I hope you can get someone on this project. It's worthwhile.

MASON COUNTY AGENDA ITEM SUMMARY FORM

TO: BOARD OF MASON COUNTY COMMISSIONERS

From: Julie Almanzor

DEPARTMENT: Support Services

. DATE: October 13, 2015

BRIEFING DATE:

BRIEFING PRESENTED BY:

Action Agenda _x __ Pub~k Mearing Other EXT~ 589 ·- --Agenda Item # 7 (Commissioner staff to complete)

[ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: Minutes from previous meetings.

1. ITEM: September 28, 2015 briefing minutes, October 2, 2015 special meeting minutes and October 6, 2015 regular meeting minutes.

2.

RECOMMENDED ACTION: Move to approve the September 28 briefing minutes, October 2 special meeting minutes and October 6 regular meeting minutes.

Attachment(s): Minutes

9:00 A.M.

9:30A.M.

•

•

•

10:00 A.M.

0

•

•

10:25 A.M.

10:50A.M.

• •

• •

11:30A.M.

•

•

BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, 'VA

Monday, September 28, 2015

Closed Session - RCW 42.30.140 (4) Labor Discussion Commissioners Neatherlin, Jeffreys and Sheldon met in Closed Session with Bill Kenny and Frank Pinter from 9:00 a.m. to 9:45 a.m. for labor discussion.

Department of Community Development - Barbara Adkins Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. The Board approved moving forward the news release for the Historic Preservation Commission and approval to add the Twin Firs Cemetery to the Mason County Historic RegistTy. Discussion of membership for the Joint Citizen Advisory Committee for the Allyn and Belfair Urban Growth Areas for 2016 Comprehensive Plan Update. The Board would like to conduct interviews. Limit ofrecreational marijuana retailers was brought up. A briefing will be scheduled. Cmmr. Jeffreys would also like to discuss medical marijuana regulations.

Commissioner Sheldon excused himself for a conference call.

State Auditor Office Exit Conference Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was abse;it. April Taylor, SAO, provided information on the SAO Exit Conference for the 2013 financials and accountability audit and 2014 financials single audit report. Review of the 2013 finding on the original financial statements (has been corrected); 2nd fmding on the Roads Department revaluation of infrastructure (was identified and corrected by staff); exit item on jail remodel project. Commissioner Sheldon joined the briefing. Belfair Sewer is part of the accountability audit and that will be reported on at a later date .

BREAK

Support Services - Bill Kenny Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. Frank provided a response to State Auditor Audit for the Board's review . Frank then reviewed the August Financial Statements, the Preliminary 2016 Budget Requests, the Current Expense Ending Fund Balance and the2016 budget workshop schedule. The Commissioners are good with closing the Timber contract. The Murphy con1rnct is fulfilled . Cmmr. Neatherlin will sign the authorization form for the Verizon tower placement inquiry .

Public Works - Brian Matthews & Melissa McFadden Utilities & Waste Management - Brian Matthews/Erilrn Schwender Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. Service agreement with Thurston County for communication system and equipment or vehicle mechanical repair work approved for Public Works to sign. Discussion of the litter grant program and Ecology's Coordinated Prevention Grants (CPG). Three issues identified: Disposal of debris and garbage collected by the Sheriffs inmate crews for March 2015 to August 2015 is $4,586.73 and unpaid; road side abandoned vehicles and large objects are continually disputed regarding who is responsible for their removal and disposal; inmate crews are no longer responding to the roadside litter requests. The Board requested that the Sheriffs office pay the tipping fees.

Commissioner Discussion - no discussion

Recessed at 11 :55 a.m.

Board of Mason County Commissioners' Briefing Meeting Minutes September 28, 2015

2:00 P.M. 2016 Budget Workshops Commissioners Neatherlin and Jeffreys were in attendance. C01mnissioner Sheldon joined the briefing at 2:15 p.m.

• Clerk - Clerk Ginger Brooks presented information on her 2016 budget request. The biggest increase is a request for two additional staff. Therapeutic Courts will pay for part of one clerk position. A part time position is for archiving and is paid by Auditor's O&M funds. The 2015 revenues were reviewed, there are some coding errors. Space issues were also discussed for either a relocation or reconfigure the existing office space.

• Coroner - Coroner Wes Stockwell explained he transferred some funds within his budget to cover anticipated costs in 2016. He is requesting a mass fatality response trailer at a projected cost of $6,000. His facility needs are currently being met. The total budget increase is about $10,000.

• WSU Extension - Director Justin Smith and Lisa De Wall presented their 2016 budget. In 2015 WSU hired Dr. Smith as the Director and officially launched the new Community ar:.d Economic Development (CED) Program. Their 2016 goals include establishing permanent fonding for a Water Resources educator. Discussion of the 4-H program (WSU pays the staff benefits). They are working on building their relationship with the Conservation District. The Voluntary Stewardship Program was discussed and Justin stated they are willing to support the Conservation District in this effort. Their budget request is $8,000 less than 2015 but the revenues are also significantly less.

• WSU Extension Noxious Weeds budget was reviewed. The request is for an additional $22,967.

Recess for 30 minutes

4:00 P.M. Superior Court Commissioners Neatherlin, Jeffreys and Sheldon were in attendance.

• Law Library was reviewed. Judge Sheldon explained the law library is required by law and is free to the judges of the state, to state and county officials and to members of the bar. Based on the County's population, there is no requirement to maintain a public law library; however they are going to open it to the public on a trial basis to see how it works. They currently contract for three users with WestLaw. Their budget request is $4,606 less for 2016.

• Therapeutic Courts were next reviewed. Court Commission Sauerlender provided the information. There are three courts - Adult Felony Drug Court, Family Recovery Court and Veterans Court. Mental Health Court is in development and Juvenile Drug/Mental Health is under consideration. There is jail time saved due to these programs. The Program Coordinator and Office Manager have been combined into one FTE position. Cmmr. Jeffreys pointed out there are additional costs for Therapeutic Courts in Prosecuting Attorney's office and Probation Services. The total cost is about $332,000.

• Superior Court budget was then reviewed. They are requesting a reclassification of the Superior Court Administrator, an increase to the Court Commissioner hours, and an increase to the hourly rate for bailiffs from $10 to $15 per hour. The Becca funds were explained and they are changing how it is shared between the affected departments. The services costs were reviewed which includes interpreter costs, GR 33/ADA attorneys andjury fees. They are proposing several increases to these rates and the Commissioners would need to approve these increases. There was discussion of the cost to furnish the courtroom in Building 6. Cmmr. Sheldon left the workshop at 5:02 p.m.

• Family Law Facilitator budget was quickly reviewed. Robyn noted that the miscellaneous Comi Commissioner hours would be impacted if the Comi Commissioner hours were not increased and would result in a need to increase the miscellaneous Court Commissioner by $10,000 to $15,000. Court calendars and cases filed were reviewed.

• Use of mental health dollars were discussed, the importance of early intervention and the longterm benefits of individuals receiving treatment.

• Benefits of pre-trial services were also discussed and the Commissioners asked for a cost estimate for these services.

Board of Mason County Commissioners' Briefing Meeting Minutes September 28, 2015

Commissioner Discussion - no discussion.

The meeting adjourned at 5:24 p.m.

Respectfully submitted,

Diane Zoren, Administrative Services Manager

BOARD OF MASON COUNTY COMMISSIONERS

Randy N eatherlin Chair

Tim Sheldon Commissioner

Terri Jeffreys Commissioner

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Special Meeting October 2, 2015

1. Chair Neatherlin called the meeting to order at 8:35 a.m.

2. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys.

· 3. Pledge of Allegiance- Andrew Davis led the Pledge of Allegiance.

4. Economic Development Administration i6 Innovation Grant - Washington Network for Innovation in Seaweed Production for Food, Health and Energy proposed by Washington State University. Staff: Justin Smith, WSU Extension

Justin Smith explained the initiative. It is a proposal to promote and service the . entire state with respect to food, energy and health. He explained the strategic

model for building out productive capacity and to connect new seaweed related product development. Mr. Smith added that this has positive impact on the environment as it pulls carbon out of atmosphere. He said this is an exciting opportunity for Mason County and they need to choose a facility to start.

Cmmr. Jeffreys asked how he will recruit the team to go to investors.

Mr. Smith explained his strategies and stated that there would be a generalized recruitment as well as an application process.

Cmmr. Sheldon asked what a seaweed hatchery looks like.

Mr. Smith explained the cultivation process and the options for growing and stated they could provide a premium product. He said there will be opportunities to build and interface and so far everyone seems supportive.

The Board thanked Mr. Smith for his interest and hard work on this.

Cmmr. Jeffreys confirmed that financial does include the utilities.

Cmmrs. Jeffreys/Sheldon moved and seconded to approve the statement of intent and related paperwork for the Economic Development Administration i6 Innovation Grant-Washington l'Jet'i/11ork for Innovation in Seaweed Production for food, health and Emergy

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 2, 2015 - PAGE 2

proposed by Washington State University. Motion carried unanimously.

5. The meeting adjourned at 9:03 a.m.

ATTEST:

Clerk of the Board

BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON

Randy Neatherlin, Chair

Tim Sheldon, Commissioner

Terri Jeffreys, Commissioner

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS

October 6, 2015

1. Call to Order - The Chairperson called the regular meeting to order at 9:08 a.m.

2. Pledge of Allegiance - Jeri Eckenrode led the flag salute.

3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys.

4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The Liquor Control Board sent a special occasion application for North Mason Coalition of

Churches & Community and marijuana objection letters regarding Forbidden Farms. 4.1.2 The Port of Grapeview sent a letter regarding their Comprehensive Scheme. 4.1.3 Jim Madden and Milniece Kerns sent a letter regarding boating rules. 4.2 Proclamation: National 4-H Week. Kathy Fuller read the Proclamation deeming October 4-10,

2015 as 4H week in Mason County. Cmmr. Jeffreys presented Ms. Fuller with the official Proclamation.

4.3 News Release: Historic Preservation Commission. Michael MacSems read the news release. There are three vacant positions.

5. Open Forum for Citizen Input - There was no citizen input.

6. Adoption of Agenda - Cmmr. Jeffreys/Sheldon moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye.

7. Approval of Minutes - September 14. 2015 briefing minutes and September 22, 2015 regular meeting minutes. Cmmr. Sheldon/Jeffreys moved and seconded to approve . Motion carried unanimously. N-aye; S-aye; J-aye.

8. Approval of Action Agenda: 8.1 Approval of the resolution amending Resolution 62A-92, Establishing the Criminal Justice Working Team. Resolution 46-15 (Exhibit A) 8.2 Approval of Warrants:

Claims Clearing Fund Warrant#s 8029002-8029386 $305,350.06 Direct Deposit Fund Warrant#s 25166-25548 $1,208,481.71 Salary Clearing Fund Warrant#s 7001310-7001352 $1,312,665.34 For a total of $2,826,467.11 Claims Clearing YTD Total $24,281,662.31 Direct Deposit YTD Total $11,354,381.53 Salary Clearing YTD Total $11,858,071.32

8.3 Approval of the Veterans Assistance Fund applications for: Food $300.00; Utilities $901.34 and Housing $1,600.00 for a total of $2,801.34 as recommended by the Veterans Service Office.

8.4 Approval to set a public hearing for Tuesday, October 27, 2015 at 6:30 p.m. to review public comment on the Franchise Agreement with the Shorebrook Community Club.

8.5 Approval to add the Twin Firs Cemetery, located in Belfair, WA, to the Mason County Historic Registry.

8.6 Approval of the Memorandum of Understanding (MOU) between several counties and the Washington State Department of Health and the Department of Ecology to provide a program to offer loan assistance to citizens in the participating jurisdictions. This program will be known as the Regional On-Site Sewage System Loan Program and will address failing or malfunctioning onsite sewage systems to protect public health and water quality.

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 6, 2015 - PAGE 2

8.7 Approval to sign the County's response to the Washington State Auditor Findings 2013-001; 2013-002 and 2014-001. Cmmr. Jeffreys/Sheldon moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye; J-aye.

9. 9:30 a.m. Public Hearings and Items Set for a Certain Time - There were no public hearings

10. Other Business (Department Heads and Elected Officials) -There was no other business.

11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings.

12. Adjournment -The meeting adjourned at 9:25 a.m.

ATTEST:

Clerk of the Board

BOARD OF COUN1Y COMMISSIONERS MASON COUN1Y, WASHINGTOf\l




REs;r:o,N NO. Y l S

A Resolution amending Resolution 62A-92-Establishing the Criminal Justice Working Team.

WRERCJlSl\/rason Counfy crlmlnafjustTce professlonafs ilave lhformaffy organlzecftfiemsefves anif

worked collaboratively since 1989 to reduce the demands on, and respond to the needs of the criminal

justice system, and

WHEREAS in 1992 the Mason County Board of Commissioners entered into a memorandum of

agreement with the Skokomish Indian Tribe, Squaxin Indian Tribe and the City of Shelton to form the

Criminal Justice Working Team, and

WHEREAS in 1992 the Mason County Board of Commissioners adopted Resolution 62A-92, formally

recognizing the Criminal Justice Working Team as Mason County's Community Corrections Board,

pursuant to RCW 72.09.300, and

WHEREAS the 2007 Washington State Legislature amended RCW 72.09.300 and 2007 c 483 s 108

amending the duties of the local law and justice councils formed pursuant to RCW 72.09.300, and

WHEREAS Mason County Board of Commissioners finds through a coordinated, comprehensive, multi

disciplinary approach, Mason County law and justice professionals can reduce crime and enhance safety

for Mason County citizens.

NOW THEREFORE, BE IT RESOLVED by the Mason County Board of Commissioners that Resolution NO.

62A-92 be revised.

BE IT FURTHER RESOLVED the Criminal Justice Working Team be re-affirmed and established as the

Mason County local law and justice council pursuant to RCW 72.09.300 and organized as follows:

Purpose. Pursuant to By-Laws adopted May, 2012, The Criminal Justice Working Team represents the

agencies and institutions responsible for the administration of the criminal justice systems in Mason

County. The members identify issues, questions and concerns, develop consensus on funding priorities

within the criminal justice system, act as a clearing house for criminal justice information, advise political

decision makers on criminal justice matters, and strive to keep the public informed. These activities will

be aligned with the Vision and Mission statements and implementing Strategies as adopted by the

Criminal Justice Working Team. The purpose of the Criminal Justice Working Team is to ensure that the

criminal justice system in Mason County runs as efficiently, effectively and openly as possible.

Membership. Membership of the Criminal Justice Working Team shall include the following, or their

representative:

Mason County Sheriff Mason County Prosecutor Mason County Public Defender City of Shelton Police Chief Squaxin Tribe Police Chief Skokomish Tribe Police Chief

One member of the City of Shelton Board of Commissioners

One member of the Mason County Board of County Commissioners

Representative of the City of Shelton Municipal Court

Representative of the Mason County Superior, Juvenile and District Courts

Mason County Jail Chief

M"ason County Cferf< Mason County Risk Manager Washington State Patrol Representative Washington State Secretary of Corrections or his or her designees

Duties. Duties of the Criminal Justice Working Team include those outlined in RCW 79.09.300 and any

other areas pertaining to criminal justice that the group believes need to be addressed.

To execute these duties, the Criminal Justice Working Team will: 1. Act in an advisory capacity;

2. Function as a problem solving task force, and 3. Serve as a liaison to citizens.

NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has adopted Resolution M _, J amending Resolution 62A-92, establishing the Criminal Justice Working Team.

ADOPTED this .ij_day of (}~mt=, 2015

Tim Whitehead, Chief DPA

BOARD OF COUNTY COMMISSIOl\!ERS

MASON COUNTY, WASHINGTON




From: Meghan Andrews Action Agenda _x_ Public Hearing __ Other

DEPARTMENT: Support Services EXT: - 380 -DATE: October 13, 2015 Agenda Item# EJ,J

(Commissioner staff to complete)

BRIEFING DATE:


[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency

ITEM: Approval of Warrants

Claims Clearing Fund Warrant #s 8029944-8030270 $ 3,054,451.34 Claims Clearing YTD Total $ 27,336,113.65

Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers.

RECOMMENDED ACTION:

Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8029944-8030270 $ 3,054,451.34

Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board)

CLAIMS CLEARING FUND

2015 Warrant# Start Warrant# End Total Dateof minutes

8016829 8017140 $ 2,214,445.52 1/6/2015 8017257 8017386 $ 427,095.51 1/13/2015 8017450 8017611 $ 395,406.89 1/20/2015 8017913 8017913 $ 3,709.50 1/27/2015 8017914 8018323 $ 891,691.46 2/3/2015 8018550 8018667 $ 232,982.57 2/3/2015 8018742 8018826 $ 105,931.67 2/24/2015 8019027 8019607 $ 1,456,530.56 3/3/2015 8019999 8020208 $ 902,477.03 3/10/2015 8020209 8020213 $ 109,680.93 3/17/2015 8020524 8020812 $ 2,360,463.86 3/24/2015 8021141 8021513 $ 605,986.42 4/7/2015 8021688 8021961 $ 1,342,956.81 4/21/2015 8022211 8022488 $ 179,288.10 5/5/2015 8022738 8022935 $ 395,833.42 5/5/2015 8023099 8023388 $ 665,261.71 5/19/2015 8023806 8024245 $ 1,259, 145.95 6/2/2015 8024368 8024460 $ 122,409.35 6/16/2015 8024547 8024859 $ 1,032,338.34 6/16/2015 8025071 8025155 $ 81,422.81 7/7/2015 8025315 8025558 $ 1,409,165.14 7/7/2015 8025726 8025983 $ 744,711.71 7/14/2015 8026403 8026947 $ 1,110,813.65 7/28/2015 8027167 8027235 $ 111,125.65 8/11/2015 8027272 8027513 $ 3,121,445.07 8/11/2015 8027830 8028070 $ 770,584.21 9/1/2015 8028376 8028838 $ 1,923,438.41 9/8/2015 8029002 8029386 $ 305,320.06 10/6/2015 8029944 8030270 $ 3,054,451.34 10/13/2015

2015 TOTAL $ 27,336, 113.65

3 .i I J ~; i: 1' ' I

J:/excel/CLAIMS CLEARING FUND

/Mason County

WARRANT REGISTER

DATE: 09/24/2015 DEPT BATCH:09242015 AMOUNT: $ 544,145.96

BEGINNING WARRANT# 8029944 ENDING WARRANT#

MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON

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Ip 1 apwarrnt

8030122

MASON COUNTY AUDITOR - FINANCIAL SERVICES

CLAIMS CLEARING REGISTER DATE: 09 /24/15 ---------DEPT BATCH: PW ----------AMOUNT: $1,374,314.60


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND

NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

8030189

MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER

DATE: 09 /24/15 ----------DEPT BATCH: U&W ---------AMOUNT: $384,844.22


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR

MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND

NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:


8030251

09/25/2015 10:47 paigeh I

Mason County WARRANT REGISTER

DATE: 09/25/2015 DEPT BATCH:09252015 AMOUNT: $ 527,097.72


MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:

BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON

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8030268

EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT

Ip 1 apwarrnt


DATE: 09 /25/15 ~~~~~~~~~

DEPT BATCH: PW ~~~~~~~~~

AMOUNT: $148,529.05 BEGINNING WARRANT# 8030269 ENDING WARRANT#

MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:


=

8030269

EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT,

J


DATE: 09/25/15 ---------DEPT BATCH: U&W ---------AMOUNT: $75,519.79 BEGINNING WARRANT# 8030270 ENDING WARRANT#

MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT:


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8030270

· EMERGENCY RUN REQUIRED BY HR/RISK MANAGEMENT

j



From: Melissa McFadden Action Agenda

DEPARTMENT: Public Works EXT: 450

DATE: October 13, 2015 Agenda Item #

BRIEFING DATE: October 5, 2015

BRIEFING PRESENTED BY: Melissa McFadden

[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency

ITEM: Call for Bids: Manufacturing and Stockpiling of Chipseal Aggregate for 2016

Background: The approximate quantities of materials to be manufactured and stockpiled:

• 11,000 Tons of V2" - Manufacturing and Stockpiling Chipseal Aggregate

Recommended Action: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract and allow Chair to sign all pertinent documents for 2016 for the Manufacturing and Stockpiling of Chipseal Aggregate. Contract awards will be announced during a regular meeting of the Board.

Attachments: None

</,J_



From: Brian Matthews I Erica Schwender Action Agenda




BRIEFING PRESENTED BY: Brian Matthews and Erica Schwender


ITEM: Call for Bids: 2016 Paint Striping

Background: The 2016 striping service provider will perform all striping for our maintenance program.

Our striping program consists of approximately 380 miles of roads. We normally paint approximately half the mileage in mid-June, weather permitting, and the remainder in late-August following the completion of our chipseal program. Striping has normally required two weeks in June and a week in August.

Recommended Action: Recommend the Board of Commissioners authorize Public Works to advertise, set bid date/time, award contract and allow the Chair to sign all pertinent documents for routine Paint Striping for 2016. The contract award will be announced during a regular meeting of the Board of County Commissioners.

Attachments: None

f,3



From: Melissa McFadden Action Agenda

DEPARTMENT: Public Works EXT:450



BRIEFING PRESENTED BY: Melissa McFadden


ITEM: Call for Bids for Asphaltic Materials

EXECUTIVE SUMMARY: The purpose of the call for bids is to solicit bids for the procurement of road maintenance materials use by Mason County Public Works. The annual purchases of these materials are expected to exceed $25,000; therefore a formal competitive bidding is required.

As per RCW 36.32.256, the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period.

RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works/ER&R to advertise, set bid opening date/time, award and allow Chair to sign all pertinent documents for the Asphaltic Materials for 2016 calendar year. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners.

Attachment: None

-X'-t



From: Melissa Mcfadden Action Agenda



BRIEFING DATE:. October 5, 2015

BRIEFING PRESENTED BY: Melissa Mcfadden


ITEM: Call for Bids: Emulsified Asphalt for 2015

Background: Emulsified asphalt is utilized for road maintenance. We normally bid for prices and utilize asphalt emulsion as needed, where needed.

Recommended Action: Recommend the Board of County Commissioners authorize Public Works to advertise, set bid opening date/time, award contract and allow Chair to sign all pertinent documents for call for bids to furnish Mason County with Emulsified Asphalt for 2016. Contract awards will be announced during a regular meeting of the Board.

Attachments: None

<;.c;-

/ MASON COUNTY

AGENDA ITEM SUMMARY FORM


Frnm: Becky Rogers

DEPARTMENT: Support Services

Actiorn Agenda X Public Hearing __ Other --EXT: 419 - '

DATE: 10/13/2015 Agenda Item # ~ .1~ (Commissioner staff to com ete)

BRIEFING DATE: NIA


[ X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency

ITEM: Approval of Veterans Assistance Fund applications for: Food $15 0. 00 and Utilities $168 . 72 for a total of $3 18 . 72 as recommended by the Veterans Service Office.

Background: The Veteran Service Team reviews veteran applications to detern1ine eligibility for assistance at the following two locations: (1) Memorial Hall - 210 W. Franklin, Shelton; Monday- Wednesday from 9 am - 4 pm and by appt. (360) 426-4546 and also at (2) Norih Mason Veterans Service Center- 140 NE State Route 300, Belfair; Mon - Thurs from 9:00 am - 4:00 pm; (360) 552-2303. Listed are applications recommended for approval by the Veterans Service Team.

RECOMMENDED ACTION: Move to approve the Veterans Assistance Fund applications for: : Food $150.00 and Utilities

. $168.72 for a total of $318.72 as recommended by the Veterans Service Office.

Attachment(s): Applications on file with Clerk of the Board.

RESOLUTION NO. ~~~~~~~~~

( lerKV //-em 1.J

APPROVAL OF SALE OF SURPLUS PROPERTY

WHEREAS, Mason County owns the real property parcel #22005-55-00009, 91 E Willchar Blvd, Shelton, WA that was declared surplus by Resolution No. 71-14 at a public hearing on December 9, 2014; and

WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager, has determined that the property is surplus to the needs of the County; and

WHEREAS, Mason County has received an offer to purchase the property in the amount of $28,650 from Paul Sharp and a public hearing was held on October 13, 2015 to consider the offer;

NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the property described above (parcel #22005-55-00009) is approved to be sold at the price of $28,650 to Paul Sharp; and

BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Property Management expenses; and finally to the Current Expense Fund; and

BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related closing documents and initiate payment of real estate agent's commission fee of sale price.

DA TED this 13th day of October, 2015.

ATTEST:

Julie Almanzar, Clerk of the Board

APPROVED AS TO FORM:

~~ Tim Whitehead, Chief DPA

H: Resolution Sale of Willchar 101315

BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON




NOTICE OF REAL PROPERTY SALE

NOTICE IS HEREBY GIVEN that the following parcel of real property currently owned by Mason County will be sold:

A public hearing is scheduled on Tuesday, October 13, 2015 at 9:30 a.m. to consider

selling Parcel #22005-55-00009, 91 E Willchar Blvd, Shelton, WA to Paul Smart;

method of sale is listing with licensed real estate broker; purchase price is $28,650;

anticipated closing date is October 13, 2015.

Questions regarding this transaction should be directed to Frank Pinter,

Property Manager, at 427-9670 Ext 530.

Dated this 22nd day of September, 2015.


Publish 2x 10/1 & 10/8 Bill: Support Services, 411North5th Street, Shelton

C:\Users\juliea\AppData\Local\Temp\XPgrpwise\Legal Notice of Sale Willchar 091515.docx

ext. 589 almanzor j. 4.1.2 reviewed: commissioners to ...question received from the mason county...

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