eye on it qualifications pack - occupational … executive... · enim neo velit adsum odio, multo,...

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Contents 1. Introduction and Contacts..……………………P.1

2. Qualifications Pack……………………….……....P.2

3. OS Units……………………..…………………………P.2

4. Glossary of Key Terms ……………………….….P.3

technology consul t ing

What are Occupational Standards(OS)? OS describe what

individuals need to do, know and understand in order to carry out a particular job role or function

OS are

performance standards that individuals must achieve when carrying out functions in the workplace, together with specifications of the underpinning knowledge and understanding

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022-6528 5999 E-mail: [email protected]

Qualifications Pack -

Accounts Executive (Payroll)

SECTOR: INFORMATION TECHNOLOGY- INFORMATION TECHNOLOGY ENABLED SERVICES

(IT-ITES)ces Helpdesk Attendant SECTOR: BANKING, FINANCIAL SERVICES AND INSURANCE (BFSI)

SUB-SECTOR: BANKING

OCCUPATION: FINANCIAL SERVICES

REFERENCE ID: BSC / Q 1201

ALIGNED TO: NCO-2004/NIL

Brief Job Description:

Accounts Executive (Payroll) is a person appointed by any company, who is responsible

for maintaining and updating records relating to the amount of salaries payable to

employees.

Personal Attributes:

The individual is required to have excellent understanding of accounting processes that

relates to calculation of salaries payable to employees. Excellent co-ordination with

Human Resource Department is mandatory for performing the job in an efficient and

effective manner. In addition to having problem solving skills, the individual must be

self‐driven and organized with his work and act with integrity when performing

multiple tasks for the organization.

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Introduction

QUALIFICATIONS PACK - OCCUPATIONAL STANDARDS FOR BANKING, FINANCIAL SERVICES AND INSURANCE (BFSI) INDUSTRY

Qualifications Pack for Accounts Executive (Payroll)

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Qualifications Pack Code BSC / Q 1201

Job Role Accounts Executive (Payroll)

Credits(NSQF) TBD Version number 1.0

Sector Banking, Financial Services and Insurance (BFSI)

Drafted on 04/07/2014

Sub-sector Finance Last reviewed on 26/11/2014

Occupation Financial Services Next review date 25/11/2016

Job Role Accounts Executive (Payroll)

Role Description

Accounts Exec. (Payroll) is a person responsible for calculation of gross and net salary payable to employees. Hands-on knowledge of statutory deductions from salaries and other allowances, Income tax TDS and other adjustments to salaries are of prime importance. He needs to make systematic and timely recording of data related to loans and advances paid to/ recovered from employees

NSQF level Minimum Educational Qualifications* Maximum Educational Qualifications*

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Graduation in Commerce/allied subjects or Diploma in commercial Practice Post Graduate

Training (Suggested but not mandatory)

Training offered by respective financial institutions

Experience Experience preferred but not mandatory

Applicable National Occupational Standards (NOS)

Compulsory: Accounts Executive (Payroll):

1. BSC / N 1201 (Understanding the various concepts to perform the Payroll function)

2. BSC / N 1202 (Understanding in detail the documents relating to the job role)

3. BSC / N 1203 (Preparation of Salary advice)

4. BSC / N 1204 (Preparation of statutory advice)

5. BSC / N 1205 (Preparation of salary journal)

6. BSC / N 1206 (Performing the accounting entry)

7. BSC / N 1207 (Filing and record keeping) Optional N.A.

Performance Criteria As described in the relevant OS units

Job

Det

ails


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Keywords /Terms Description

Sector

Sector is a conglomeration of different business operations having similar businesses and interests. It may also be defined as a distinct subset of the economy whose components


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share similar characteristics and interests.

Sub-sector Sub-sector is derived from a further breakdown based on the characteristics and interests of its components.

Occupation Occupation is a set of job roles, which perform similar/related set of functions in an industry.

Function Function is an activity necessary for achieving the key purpose of the sector, occupation, or area of work, which can be carried out by a person or a group of persons. Functions are identified through functional analysis and form the basis of OS.

Job Role Job role defines a unique set of functions that together form a unique employment opportunity in an organization.

OS OS specify the standards of performance an individual must achieve when carrying out a function in the workplace, together with the knowledge and understanding they need to meet that standard consistently. Occupational Standards are applicable both in the Indian and global contexts.

Performance Criteria

Performance Criteria are statements that together specify the standard of performance required when carrying out a task.

NOS NOS are Occupational Standards which apply uniquely in the Indian context.

Qualifications Pack Code

Qualifications Pack Code is a unique reference code that identifies a qualifications pack.

Qualifications Pack Qualifications Pack comprises the set of OS, together with the educational, training and other criteria required to perform a job role. A Qualifications Pack is assigned a unique qualification pack code.

Unit Code Unit Code is a unique identifier for an Occupational Standard , which is denoted by an ‘N’.

Unit Title Unit Title gives a clear overall statement about what the incumbent should be able to do.

Description Description gives a short summary of the unit content. This would be helpful to anyone searching on a database to verify that this is the appropriate OS they are looking for.

Knowledge and Understanding

Knowledge and Understanding are statements which together specify the technical, generic, professional and organizational specific knowledge that an individual needs in order to perform to the required standard.

Organizational Context

Organizational Context includes the way the organization is structured and how it operates, including the extent of operative knowledge managers have of their relevant areas of responsibility.

Technical Knowledge

Technical Knowledge is the specific knowledge needed to accomplish specific designated responsibilities.

Core Skills or Generic Skills

Core Skills or Generic Skills are a group of skills that are key to learning and working in today's world. These skills are typically needed in any work environment. In the context of the OS , these include communication related skills that are applicable to most job roles.

Def

init

ion

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BSC / Q 1201 Understanding the various concepts to perform the Payroll function

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Overview

Understanding the various concepts to perform the Payroll function

National Occupational

Standard

BSC / N 1201 Understanding the various concepts to perform the Payroll function

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Unit Code BSC / Q 1201

Unit Title (Task)

Understanding the various concepts to perform the Payroll function

Description This OS unit is about Understanding the various concepts to perform the Payroll function.

Scope

The task needs the person in this job role to understand the components of salary, maintain employee related details pertaining to advances paid and recovered, seek and receive Income Tax declarations from employees, understand details about deductions relating to statutory deductions such as Provident Fund, ESI, Professional Tax etc.

Performance Criteria (PC) w.r.t. the Scope

Element


Understanding the components of Salary

To be competent, the user/individual on the job must be able to: PC1. Understand in detail the various components forming part of salary payable to

employees.

PC2. Have detail knowledge of the components of fixed pay such as Basic, H.R.A, any special allowance etc.

PC3. Understand the components of variable portion of salary such as Incentive, commission, overtime which varies month on month.

Maintaining records of employees joined during the current year

To be competent, the user/individual on the job must be able to: PC4. Maintain and update records of date of joining of new employees.

PC5. Seek from relevant authority the employee number issued to such person and maintain the records of the same.

PC6. Update the designation changes of the employee into the database.

PC7. Record the data as to which department/team and role, the new employee has been assigned.

PC8. Record the verified and attested Date of Birth of the new employee into various/required documents.

PC9. Record and update the salary components and other details of the employee

Maintaining records of resignations during the current year

To be competent, the user/individual on the job must be able to: PC10. Record and update the date of resignation of the employee.

PC11. Mark the employee number of such person to mean “resigned”.

PC12. Understand in detail the Salary calculation that forms part of full and final settlement. Maintain and update records of date of joining of new employees.

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Preparing and maintaining attendance records of employees

To be competent, the user/individual on the job must be able to: PC13. Update leave details of employees into the database.

PC14. Record the leave without pay details of employees.

PC15. Record the overtime details of employees (when applicable).

Seek and receive Income Tax declarations from employees

To be competent, the user/individual on the job must be able to:

PC16. Have authority to obtain rent declaration from the employees in time.

PC17. Have authorization to receive savings declaration from the employees.

PC18. Obtain investment declaration from employees.

PC19. Seek and receive declarations regarding housing loan/allied douments.

PC20. Record leave travel documents/declarations from the employees into the database.

PC21. Obtain previous employment details if required/applicable

Understanding the details regarding PF deductions

To be competent, the user/individual on the job must be able to: PC22. Thoroughly understand the concepts and terms regarding PF deduction

procedures.

PC23. Calculate the amount of PF to be deducted individually from employees’ salaries.

PC24. Calculate the amount of PF deducted totally that needs to be submitted to the government account.

PC25. Have thorough understanding of government websites through which payment is to be made.

PC26. Have understanding of the organization’s contribution to PF accounts.

Understanding the details regarding ESI deductions

To be competent, the user/individual on the job must be able to: PC27. Thoroughly understand the concepts and terms regarding ESI deduction

procedures.

PC28. Understand the applicability of ESI provisions to employees with salary as limited by present rules.

PC29. Calculate the amount of ESI to be deducted individually from employees’ salaries.

PC30. Calculate the amount of ESI deducted totally that needs to be submitted to the government account.

PC31. Have thorough understanding of government websites through which payment is to be made.

PC32. Have understanding of the organization’s contribution to ESI accounts

Knowledge and Understanding (K)


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A. Organizational Context (Knowledge of the company / organization and its processes)

The user/individual on the job needs to know and understand: KA1. The products/services the company deals in. KA2. Different accounting system/procedure/processes that are followed by the

company. KA3. Organizational guidelines for dealing with different types of receipts and

payments. KA4. Company’s policies regarding the employee compensation.. KA5. Processes and methods of payments of compensation and recovery of

loan/advances to employees.

B. Technical Knowledge

The user/individual on the job needs to know and understand: KB1. Thorough knowledge of Accounting Principles. KB2. Basic accounting concepts and techniques for recording transactions. KB3. Working knowledge regarding due dates for payments to the Government and

filing of returns with the concerned authorities. KB4. Working knowledge of financial concepts such as calculation of interest

amount, VAT, Service Tax etc. and knowledge of tax laws and tariffs relevant to the business.

KB5. Have transaction processing knowledge. KB6. Clear understanding about concepts relating to calculation of salary. KB7. Procedures to record the details of work hours of employees. KB8. The differentiation between payments and reimbursement concepts. KB9. Procedures for digitally updating employee details. KB10. IT skills and operating procedures of computers and other electronic devices. KB11. Preparation of statements/charts or any other report as is required / designed

by the organization. KB12. Use of computers and have working knowledge of MS Excel, MS Word etc.

Skills (S)

A. Core Skills/ Generic Skills

Writing Skills

The user/ individual on the job needs to know and understand how to: SA1. Prepare reports and summary of the receipts/payments for review. SA2. Prepare reports on status of other receipts accounts. SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to: SA4. Read and understand organizational and regulatory guidelines. SA5. Read and verify legitimacy of documents submitted by concerned person. SA6. Read and explain terms to the other party.

Integrity

The user/individual on the job needs to know and understand how to: SA7. Maintain integrity with respect to sensitive documents SA8. Act objectively and in the best interests of customers

Mathematical Skills


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The user/individual on the job needs to know and understand how to: SA9. Compute numbers quickly and accurately. SA10. Perform basic mathematical operations such as addition, subtraction,

multiplication and division SA11. Calculate accurately any tax to be charged, discount allowed etc., w.r.t. the

customer’s account as per the company policy

Oral Communication (Listening and Speaking skills)

The user/individual on the job needs to know and understand how to: SA1. Listen to the customers and be able to offer products that are pertinent to

their requirements. SA2. Communicate clearly with the customer using language that he/she

understands. SA3. Communicate and share knowledge with peers and supervisors.

B. Professional Skills

Decision Making

The user/individual on the job needs to know and understand how to: SB1. Differentiate between the critical documents and its relevance in accounting. SB2. Make clear, logical decisions regarding the upkeep of documents.

Plan and Organize

The user/individual on the job needs to know and understand how to: SB3. Plan the work/tasks at hand. SB4. Organize work & time in order to maximize productivity..

Problem Solving

The user/individual on the job needs to know and understand how to: SB5. Address problems arising either due to a technical issue, customer grievance

or administration related issues and escalate those issues beyond one’s role.

Motivation and Critical Thinking

The user/individual on the job needs to know and understand how to: SB6. Be self driven, take initiatives and deliver results set by the organization and

respective seniors SB7. Consistently obtain feedback and improve their performance. SB8. Exercise judgment in unforeseen situations which preserve company values

and are in line with organizational guidelines.

Attention to detail

The user/individual on the job needs to know and understand how to: SB9. Check whether the work is complete and free from errors. SB10. Get the work checked by others.

Team work

The user/individual on the job needs to know and understand how to: SB11. Contribute to the quality of team working. SB12. Work effectively in a team environment.

C. Technical Skills Technical Skills

The user/individual on the job needs to know and understand how to:


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SC1. Use information technology effectively to input and/or extract data accurately. SC2. Identify and refer anomalies in the data. SC3. Store and retrieve information. SC4. Keep updated with changes, procedures and practices in the role. SC5. Use software packages and tools specific to the field of expertise.


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NOS Version Control:

NOS Code BSC / N 1201


Sector BFSI Drafted on 04/07/2014


Occupation Financial Services Next review date 25/11/2016

BSC / Q 1202 Understanding in detail the documents relating to the job role

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Overview

Understanding in detail the documents relating to the job role


Standard

BSC / N 1202 Understanding in detail the documents relating to the job role

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Unit Code BSC / N 1202

Unit Title (Task)

Understanding in detail the documents relating to the job role

Description This OS unit is about Understanding in detail the documents relating to the job role

Scope

The task needs the person in this job role to have access to and verify documents related to employee salary details, apply knowledge about the deductions relating to PF, ESI etc. and maintain records of the same for future audit and reference.


Element


Understanding and recording the employee details

To be competent, the user/individual on the job must be able to: PC1. Record and maintain the correct name of the employee as per validated proof.

PC2. Record and update the designation of the employee.

PC3. Record and maintain the date of Joining of the employee.

PC4. Understand and record the date of any promotion and/or change in job role.

PC5. Have access to the leave details of the employee for salary calculation process

Having in-depth knowledge of salary details

To be competent, the user/individual on the job must be able to: PC6. Understand thoroughly different components of salary.

PC7. Understand and differentiate between fixed and variable portions of salaries.

PC8. Understand the constituents of fixed salary.

PC9. Have detailed understanding about the company policies regarding variable pay.

Having in-depth knowledge about salary deductions


PC10. Understand the concept of deductions.

PC11. Understand in detail the various forms of deductions from salary.

PC12. Understand the company policy regarding the deduction relating to advances and loans.

PC13. Have thorough understanding about the income tax laws and deductions from salary.

PC14. Have access to the leave details of employees and its effects/deductions from salary as per the company policy.

Have access to relevant documents


PC15. Have access to obtain/receive relevant documents as is required for performing the role.

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PC16. Understand the relevance of these documents.

PC17. Thoroughly understand the contents of these documents.

PC18. Gather additional documents pertaining to any special requirement.

PC19. Check for authenticity of the documents and report to the concerned authority regarding any deviation.

PC20. Have clear demarcation regarding the documents that relates to the time period for which calculation of salary is being undertaken.

Have access to reference documents


PC21. Have access to obtain/receive relevant reference documents as is required for performing the role.

PC22. Understand the company policy/process manual regarding the payroll process.

PC23. Refer any already designed format and/or salary calculation guide in case of clarifications.

PC24. Obtain clear data relating to the deductions to be made from salary of respective employees.

Filing and maintaining records


PC25. Understand the relevance of the main/supported documents.

PC26. Prioritize according to the importance of the documents and maintain the same order.

PC27. File the documents in chronological order to enable seamless retrieval of the same in case of any requirement in the future.

PC28. Produce such document as is needed at the time for clarifications.

PC29. Segregate the data as required in the current financial year.





payments. KA4. Company’s policies regarding the employee compensation. KA5. Processes and methods of payments of compensation and recovery of



The user/individual on the job needs to know and understand: KA6. Thorough knowledge of Accounting Principles. KA7. Basic accounting concepts and techniques for recording transactions. KA8. Working knowledge regarding due dates for payments to the Government and

filing of returns with the concerned authorities.


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KA9. Working knowledge of financial concepts such as calculation of interest amount, VAT, Service Tax etc. and knowledge of tax laws and tariffs relevant to the business.

KA10. Have transaction processing knowledge. KA11. Clear understanding about concepts relating to calculation of salary. KA12. Procedures to record the details of work hours of employees. KA13. The differentiation between payments and reimbursement concepts. KA14. Procedures for digitally updating employee details. KA15. IT skills and operating procedures of computers and other electronic devices. KA16. Preparation of statements/charts or any other report as is required/designed

by the organization. KA17. Use of computers and have working knowledge of MS Excel, MS Word etc.

Skills (S)


Writing Skills

The user/ individual on the job needs to know and understand how to: SA1. Prepare reports and summary of the receipts for review. SA2. Prepare reports on status of other receipts accounts. SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to: SA4. Read and understand organizational and regulatory guidelines SA5. Read and verify legitimacy of documents submitted by the concerned person SA6. Read and explain terms of receipts to the other party.

Integrity

The user/individual on the job needs to know and understand how to: SA7. Maintain integrity with respect to sensitive documents. SA8. Act objectively and in the best interests of the company.

Mathematical Skills


multiplication and division. SA11. Calculate accurately any tax to be charged, discount allowed etc., w.r.t. the

customer’s account as per the company policy.


Decision Making


Plan and Organize

The user/individual on the job needs to know and understand how to: SB3. Plan the work/tasks at hand. SB4. Organize work & time in order to maximize productivity.

Problem Solving




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Motivation and Critical Thinking


respective superiors SB7. Consistently obtain feedback and improve their performance SB8. Exercise judgment in unforeseen situations which preserve company values


Attention to detail

The user/individual on the job needs to know and understand how to: SB9. Check whether the work is complete and free from errors. SB10. Get the work checked by others

Team work

The user/individual on the job needs to know and understand how to: SB11. Contribute to the quality of team working. SB12. Work effectively in a team environment

C. Technical Skills

Technical Skills

The user/individual on the job needs to know and understand how to: SC1. Use information technology effectively to input and/or extract data accurately. SC2. Identify and refer anomalies in the data. SC3. Store and retrieve information. SC4. Keep updated with changes, procedures and practices in the role. SC5. Use software packages and tools specific to the field of expertise.


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NOS Version Control:





Occupation Financial Inclusion

Services Next review date 25/11/2016

BSC / Q 1203 Preparation of salary advice

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Overview

Preparation of salary advice


Standard

BSC / N 1203 Preparation of salary advice

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Unit Title (Task)

Preparation of salary advice

Description This OS unit is about Preparation of salary advice.

Scope

The task needs the person in this job role to record and maintain details of employees such as their salary, leave, deductions and adjustments, and with the help of these accumulated data, prepare worksheet to derive the net salary payable to employees.


Element


Obtaining and Understanding the salary register

To be competent, the user/individual on the job must be able to: PC1. Have access to/obtain salary register or by any other term referred or any

other document that contains the Employee details.

PC2. Seek and receive login-ID to access employee details when stored in electronic mode.

PC3. Understand the contents and methods of recording data onto it

Verifying the employee details


PC4. Check and verify individual data for each employee.

PC5. Verify whether employee name corresponds to employee code.

PC6. Verify the updated job role, designation appears alongside the employee details.

PC7. Co-relate the Date of Joining/leaving of the employee with the available documents

Recording the earning/salary details


PC8. Understand the components of salary.

PC9. Record the fixed amounts as earned by the employee on monthly basis.

PC10. Record the variable amounts as earned by the employee on monthly basis.

Making adjustments regarding deductions


PC11. Understand the concept of deductions.

PC12. Have access to obtain all documents in original form as required for calculation of specific deduction.

PC13. Calculate the various deductions from salary such as HRA, TDS, ESI, PF etc. as applicable to each employee.

PC14. Record the amount of deductions as against the earning details of each

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employee.

PC15. Refer the company policy regarding any other form of deductions (statutory or otherwise).

Preparation of Net salary statement


PC16. Have access to the salary statement format as designed in the organization.

PC17. Seek and receive any log-in ID required to record data in electronic mode.

PC18. Understand the contents of such statement.

PC19. Collect and compile data as required to prepare the statement.

PC20. Fill-in the net salary statement.

PC21. Prepare salary advice detailing the net salary payable to each employee.

PC22. Present the salary advice for approval from Senior/Manager.






loan/advances to employees





KB5. Have transaction processing knowledge. KB6. Clear understanding about concepts relating to calculation of salary. KB7. Procedures to record the details of work hours of employees. KB8. The differentiation between payments and reimbursement concepts. KB9. Procedures for digitally updating employee details. KB10. IT skills and operating procedures of computers and other electronic devices. KB11. Preparation of statements/charts or any other report as is required/designed

by the organization. KB12. Use of computers and have working knowledge of MS Excel, MS Word etc

Skills (S)

A. Core Skills/ Writing Skills


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Generic Skills

The user/ individual on the job needs to know and understand how to: SA1. Prepare reports and summary of the collections for review. SA2. Prepare reports on status of overdue customers’ accounts. SA3. Communicate and share knowledge with peers and supervisors.

Reading Skills

The user/individual on the job needs to know and understand how to: SA4. Read and understand organizational and regulatory guidelines. SA5. Read and verify legitimacy of documents submitted by customers. SA6. Read and explain terms of collections to customers

Integrity


Mathematical Skills





Decision Making


Plan and Organize

The user/individual on the job needs to know and understand how to: SB3. Plan the work/tasks at hand. SB4. Organize work & time in order to maximize productivity. SB5. Liaison with customers.

Problem Solving


or administration related issues and escalate those issues beyond one’s role

Motivation


respective seniors.

Critical Thinking

The user/individual on the job needs to know and understand how to: SB8. Consistently obtain feedback and improve their performance SB9. Exercise judgment in unforeseen situations which preserve company values

and are in line with organizational guidelines

Attention to detail

The user/individual on the job needs to know and understand how to: SB10. Check whether the work is complete and free from errors.


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SB11. Get the work checked by others

Team Work


C. Technical Skills

Technical Skills

The user/individual on the job needs to know and understand how to: SC1. Use information technology effectively to input and/or extract data accurately. SC2. Identify and refer anomalies in the data. SC3. Store and retrieve information. SC4. Keep updated with changes, procedures and practices in the role. SC5. Use software packages and tools specific to the field of expertise


23

NOS Version Control




Sub-sector Financial Last reviewed on 26/11/2014



BSC / Q 1204 Preparation of statutory advice

24

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Overview

Preparation of statutory advice


Standard

BSC / N 1204 Preparation of statutory advice

25


Unit Title (Task)

Preparation of statutory advice

Description This OS unit is about Preparation of statutory advice

Scope

The task needs the person in this job role to understand statutory deductions as applicable to the organization and prepare advice statements relating to Income Tax, Professional Tax (PT) deduction, Provident Fund (PF) deduction and Employee State Insurance (ESI) deduction. The person then calculates the gross total of all these deductions and arrive at a single amount as is payable by the organization to the employees as monthly compensation.


Element


Understanding statutory deductions as applicable to the organization

To be competent, the user/individual on the job must be able to: PC1. Have thorough understanding of the statutory deductions as carried out in

the organization.

PC2. Have updated information on all the changes in applicable laws.

PC3. Have knowledge on the statutory due dates for submitting various payments into the government account.

PC4. Prepare statutory advice statements detailing the type and amount of statutory deductions to be made during the month for each employee.

PC5. Seek and receive login ID to access such data when stored in electronic mode.

PC6. Update and maintain such data in orderly manner for easy retrieval at a future date for audit/reference purposes

Preparation of advice statement relating to Income Tax


PC7. Have access to/obtain pre-designed statement advice relating to Income Tax deductions.

PC8. Prepare such statement where no such pre-designed statement exists.

PC9. Seek and receive login ID to fill and update data into such statement when stored in electronic form.

PC10. Read and understand thoroughly the contents of such statement.


PC12. Fill-in data such as gross salary, net salary, and Income Tax deduction at source (TDS) for each employee.

PC13. Prepare summary of such statement highlighting the total amount of TDS deduction made during the month.

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PC14. Make a note into such statement, details regarding the due date for depositing such TDS amount to the Government account.

PC15. Present such advice statement to Senior/Manager for approval.

Preparation of advice statement relating to Professional Tax Deduction


PC16. Have access to/obtain pre-designed statement advice relating to Professional Tax deductions.





PC21. Fill-in data such as gross salary and Professional Tax deducted for each employee (where applicable).

PC22. Prepare summary of such statement highlighting the total amount of Professional Tax deduction made during the month.

PC23. Make a note into such statement, details regarding the due date for depositing such Professional Tax amount to the Government account.


Preparation of advice statement relating to Provident Fund (PF) Deduction.


PC25. Have access to/obtain pre-designed statement advice relating to Provident Fund (PF) deductions.


PC27. Have thorough understanding of employee deduction and employer contribution to Provident Fund.




PC31. Fill-in data such as employee deduction and employer contribution details towards each employee.

PC32. Prepare summary of such statement highlighting the total amount of Provident Fund deduction and contribution made during the month.

PC33. Make a note into such statement, details regarding the due date for depositing such Provident Fund amount to the Government account.


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Preparing statement of advice relating to Employee State Insurance (ESI) Deduction


PC35. Have access to/obtain pre-designed statement advice relating to Employee State Insurance (ESI) deductions.


PC37. Have thorough understanding of employee deduction and employer contribution to ESI fund.




PC41. Fill-in data such as employee deduction and employer contribution details towards each employee.

PC42. Prepare summary of such statement highlighting the total amount of ESI deduction and contribution made during the month.

PC43. Make a note into such statement, details regarding the due date for depositing such ESI fund amount to the Government account.












KB5. Have transaction processing knowledge. KB6. Clear understanding about concepts relating to calculation of salary. KB7. Procedures to record the details of work hours of employees. KB8. The differentiation between payments and reimbursement concepts. KB9. Procedures for digitally updating employee details.


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KB10. IT skills and operating procedures of computers and other electronic devices. KB11. Preparation of statements/charts or any other report as is required/designed


Skills (S)


Writing Skills

The user/ individual on the job needs to know and understand how to: SA1. Prepare reports and summary of the collections for review. SA2. Prepare reports on status of overdue customers’ accounts. SA3. Communicate and share knowledge with peers and supervisors

Reading Skills

The user/individual on the job needs to know and understand how to: SA4. Read and understand organizational and regulatory guidelines SA5. Read and verify legitimacy of documents submitted by customers SA6. Read and explain terms of collections to customers

Integrity


Mathematical Skills





Decision Making


Plan and Organize


Problem Solving



Motivation


respective seniors.

Critical Thinking

The user/individual on the job needs to know and understand how to:


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SB8. Consistently obtain feedback and improve their performance SB9. Exercise judgment in unforeseen situations which preserve company values


Attention to detail


Team work

The user/individual on the job needs to know and understand how to: SB12. Contribute to the quality of team working. SB13. Work effectively in a team environment

D. Technical Skills

Technical Skills

The user/individual on the job needs to know and understand how to: SC1. Use information technology effectively to input and/or extract data accurately. SC2. Identify and refer anomalies in the data. SC3. Store and retrieve information. SC4. Keep updated with changes, procedures and practices in the role. SC5. Use software packages and tools specific to the field of expertise


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NOS Version Control







BSC / Q 1205 Preparation of salary journal

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Overview

Preparation of salary journal


Standard

BSC / N 1205 Preparation of salary journal

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Unit Title (Task)

Preparation of salary journal

Description This OS unit is about Preparation of salary journal.

Scope

The task needs the person in this job role to prepare the net salary payable statement in the prescribed format of the company which would detail the earnings of employees, deductions to be made from employee’s salaries as this is the transactional document for recording the salary details into the books of accounts of the organization.


Element


Obtaining salary journal

To be competent, the user/individual on the job must be able to: PC1. Have access to/obtain salary journal of the current accounting period.

PC2. Seek and receive login ID to access and update data when stored in electronic mode.

PC3. Read and understand thoroughly the contents of the salary journal.

PC4. Collect and compile data as required to update the salary journal.

PC5. Have access to receive any other document required for performance of the job role.

Preparation of summary details of earnings of employees


PC6. Have access to approved salary advice for the month/period.

PC7. Fill-in the total of basic salary component of all employees put together for the month/period.

PC8. Fill-in the total of allowance component of all employees put together for the month/period.

PC9. Fill-in the total of incentive component of all employees put together for the month/period.

PC10. Fill-in the total of commission component of all employees put together for the month/period.

PC11. Fill-in the total of overtime payment (if any) of all employees put together for the month/period.

PC12. Fill-in the total of any other earning component of all employees put together for the month/period.

PC13. Calculate and highlight the total amount of gross salaries of employees for the month/period.

PC14. Prepare and present any other data as is required.

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Preparation of summary details of deductions to be made from employees’ salaries


PC15. Have access to approved salary advice for the month/period.

PC16. Fill-in the total of Employees’ contribution to Provident Fund component of all employees put together for the month/period.

PC17. Fill-in the total of Employees’ contribution to Employee State Insurance (ESI) component of all employees put together for the month/period.

PC18. Fill-in the total of Professional Tax (PT) component of all employees put together for the month/period.

PC19. Fill-in the total of Income Tax Deducted at Source (TDS) component of all employees put together for the month/period.

PC20. Fill-in the total of Leave without pay (if any) component of all employees put together for the month/period.

PC21. Fill-in the total of any advance /loan recovered from employees’ component of all employees put together for the month/period.

PC22. Fill-in the total of any miscellaneous deduction component of all employees put together for the month/period.

PC23. Calculate and highlight the total amount of deductions to be made from gross salaries of employees for the month/period.

Preparation of Net Salary Payable statement.


PC24. Have access to/obtain the gross salary statement payable to all employees.

PC25. Have access to/obtain the approved and verified deduction details of the employees.

PC26. Calculate and highlight the net salaries payable to employees for the month/period.

PC27. Prepare and present the above details for approval to Senior/Manager.








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Skills (S)


Writing Skills


Reading Skills


Integrity


Mathematical Skills





Decision Making


Plan and Organize


35


Problem Solving


or administration related issues and escalate those issues beyond one’s role

Motivation


respective seniors.

Critical Thinking

The user/individual on the job needs to know and understand how to: SB8. Consistently obtain feedback and improve their performance SB9. Exercise judgment in unforeseen situations which preserve company values


Attention to detail


Team Work


C. Technical Skills

Technical Skills



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NOS Version Control







BSC / Q 1206 Performing the Accounting Entry

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Overview

Performing the Accounting Entry


Standard

BSC / N 1206 Performing the Accounting Entry

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Unit Title (Task)

Performing the Accounting Entry

Description This OS unit is about Performing the Accounting Entry.

Scope

The task needs the person in this job role to have knowledge about the voucher type required to record the salary entry in the books of accounts. He is required to select the voucher, update the approved payment details on to the voucher and then to update the books of accounts by passing accounting entry either electronically or in the physical records as is the case with the organization.


Element


Selecting voucher type

To be competent, the user/individual on the job must be able to: PC1. To have thorough understanding of the voucher types.

PC2. Select the “payment” voucher type for respective transaction.

Updating voucher with approved payment details


PC3. Obtain authorized and signed net salary payable voucher.

PC4. Obtain the signed and approved net salary payable statement.

PC5. Check for the supplementing evidential papers/transactional documents to be in place.

Knowledge of accounting software used by the company


PC6. Understand the accounting software used by the company.

PC7. Seek and receive any log-in ID required to operate the software.

PC8. To make use of already existing log-in ID (if required so).

PC9. Understand the account types and codes (if used in the software).

PC10. To arrive at the accounting entry page.

Account updation To be competent, the user/individual on the job must be able to:

PC11. Check and verify whether the account type and code already exists for the supplier.

PC12. Ability to create such account (in case of new supplier) if authorised.

PC13. To be able to draft request to the central software division and/or any other department for creation of such supplier account.

PC14. Receive new supplier account and code from such division/department.

PC15. To update/check for automatic updation regarding such new account.

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To pass accounting entry in the books of accounts


PC16. Have thorough understanding of the double entry system of accounting.

PC17. Give effect to various components of salary account such as Basic salary account (a/c), HRA a/c, Allowances a/c etc.

PC18. Give effect to various deduction components from salary account such as EPF a/c, ESI a/c, PT Payable a/c, Loan/advances recovered a/c etc.

PC19. Give effect to Net Salary payable to employee’s a/c.

PC20. Give effect to Employer’s contribution to PF Expense a/c and Payable a/c.

PC21. Give effect to Employer’s contribution to ESI Expense a/c and Payable a/c.

PC22. Give effect to tax account code such as TDS payable a/c.













Skills (S)


Writing Skills



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Reading Skills


Integrity


Mathematical Skills





Decision Making


Plan and Organize


Problem Solving



Motivation


respective seniors.

Critical Thinking

The user/individual on the job needs to know and understand how to: SB8. Consistently obtain feedback and improve their performance. SB9. Exercise judgment in unforeseen situations which preserve company values


Attention to detail


Team Work



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C. Technical Skills

Technical Skills



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NOS Version Control







BSC / Q 1207 Filing and Record keeping

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Overview

Filing and Record keeping


Standard

BSC / N 1207 Filing and Record keeping

44


Unit Title (Task)

Filing and Record keeping

Description This OS unit is about Filing and Record keeping.

Scope The task needs the person in this job role to understand the importance of filing and record keeping. The person needs to file the transactional documents, employee details and other related documents for seamless retrieval according to the accounting period.


Element


Study and understand the relevance of documents

To be competent, the user/individual on the job must be able to: PC1. Understand the relevance of the documents.

PC2. Prioritize according to the importance of the documents and maintain the same order.

PC3. File and maintain the employees’ details.

PC4. File the transactional documents along with the salary details.

PC5. To attach copy of any other related document.

Filing the document for future reference/audit purposes


PC6. File the documents in chronological order to enable seamless retrieval of the same in case of any requirement in the future.

PC7. Produce such document as is needed at the time for clarifications.

PC8. Assist his superior/Manager with the documentation for furnishing proof documents in case of any dispute.

Maintaining the documents as per the accounting period


PC9. Segregate the data as required in the current financial year.

PC10. Prepare and present quarterly, half-yearly reports as per requirements. To arrive at the accounting entry page.

To maintain employee details


PC11. Maintain employee details in the chronological order along with their respective codes.

PC12. Record any change in the performance role of the employee.

PC13. Record any change in the designation of the employee.

PC14. Classify present employee details and past employee details.

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To prepare statements


PC15. Prepare statements highlighting the salary payable and statutory payments for the current period.

PC16. Prepare and present any report indicating the overtime payment to employees’ in general.

PC17. Prepare and present any bonus payment report.

PC18. Prepare and present any other report as is required by the Senior/Manager.













Skills (S)


Writing Skills


Reading Skills



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Integrity


Mathematical Skills





Decision Making


Plan and Organize


Problem Solving



Motivation


respective seniors.

Critical Thinking

The user/individual on the job needs to know and understand how to: SB8. Consistently obtain feedback and improve their performance. SB9. Exercise judgment in unforeseen situations which preserve company values


Attention to detail


Team Work


C. Technical Skills

Technical Skills

The user/individual on the job needs to know and understand how to: SC6. Use information technology effectively to input and/or extract data accurately. SC7. Identify and refer anomalies in the data. SC8. Store and retrieve information. SC9. Keep updated with changes, procedures and practices in the role.


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SC10. Use software packages and tools specific to the field of expertise.


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NOS Version Control







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