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AGENDA

BOARD MEETING

DAY/DATE: FRIDAY 2 DECEMBER 2016

TIME: 10.00am

VENUE: WUDINNA COMMUNITY CLUB

Board Meeting Agenda: 2 December 2016 P a g e | 2


Contents

Page

EPLGA DELEGATES: 2016/17 4

1 INTRODUCTION 5

1.1 Welcome/Apologies 5

1.2 Minutes of Previous Meetings 5

2 BUSINESS ARISING FROM MINUTES 13

3 GENERAL REPORTS 13

3.1 President’s Report [verbal] 13

3.2 Individual Council Activity Reports 13

3.3 Executive Officer’s Reports 14

3.3.1 Report No. 01-1216: General Update 14

3.3.2 Report No. 02-1216: Meeting Actions Report 17

3.4 Local Government Association of SA 19

3.5 Office of State/Local Government Relations 20

3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP] 20

3.7 Eyre Peninsula Natural Resources Management Board [EPNRM] 21

3.8 Other Reports/Minutes 22

3.8.1 SA Regional Organisation of Councils 22

4 COMMITTEES 28

4.1 CEOs’ Committee 28

4.2 Engineering & Works Committee 29

4.3 Eyre Peninsula Mineral & Energy Resources Community Development Taskforce 30

5 FINANCE REPORTS 40

5.1 Balance Sheet as of 16 November 2016 41

5.2 Budget Comparison Report as of 16 November 2016 43

6 DEPUTATIONS AND PETITIONS 45

6.1 Deputations/Presentations 45

6.2 Petitions 45

7 GENERAL BUSINESS: Motions on Notice and Without and Questions 45

7.1 From the Floor 45

8 CORRESPONDENCE 46

9 FUTURE MEETINGS 54


EPLGA DELEGATES: 2016/17

(As notified by Councils)

MEMBER COUNCIL BOARD MEMBER DEPUTY BOARD MEMBER

Ceduna Allan Suter (Mayor) Lynton Brown (D/Mayor)

Cleve Roger Nield (Mayor) Bryan Trigg (D/Mayor)

Elliston Kym Callaghan (Chair) Dave Allchurch (Deputy Chair)

Franklin Harbour Robert Starr (Mayor) Michael Williams (D/Mayor)

Kimba Dean Johnson (Mayor) Graeme Baldock (D/Mayor)

Lower Eyre Peninsula Julie Low (Mayor) Don Millard (D/Mayor)

Port Lincoln Neville Starke (D/Mayor) Andrea Broadfoot (Councillor)

Streaky Bay Robert Stephens (Act Mayor) Vacant

Tumby Bay Sam Telfer (Mayor) Geoff Stewart (D/Mayor)

Whyalla Lyn Breuer (Mayor) Clare McLaughlin (Councillor)

Wudinna Eleanor Scholz (Mayor) Ned Luscombe (D/Mayor)


1 INTRODUCTION

1.1 Welcome/Apologies

Apologies to date have been received from:

1.2 Minutes of Previous Meetings

Minutes included below recommendation.

RECOMMENDATION/S

That the minutes of the Board meeting of the Eyre Peninsula Local Government Association held on

Friday 2 September 2016, be adopted as a true and correct record of proceedings.

That the minutes of the Special meeting of the Board of the Eyre Peninsula Local Government

Association held on Monday 26 September 2016, be adopted as a true and correct record of

proceedings.


1.2

Minutes of the Eyre Peninsula Local Government Association Board Meeting held at Elliston on Friday 2 September

2016 commencing at 10.00am.

Delegates Present: Bruce Green [Chair] President, EPLGA

Geoffrey Moffatt Chief Executive Officer, District Council of Ceduna [Proxy]

Roger Nield Mayor, District Council of Cleve

Kym Callaghan Chairperson, District Council of Elliston

Michael Williams Deputy Mayor, District Council of Franklin Harbour

Dean Johnson Mayor, District Council of Kimba

Julie Low Mayor, District Council of Lower Eyre Peninsula

Neville Starke Deputy Mayor, City of Port Lincoln

Sam Telfer Mayor, District Council of Tumby Bay

Michelle Tucker Acting Group Manager Engineering and Infrastructure, City of

Whyalla [Proxy]

Eleanor Scholz Chairperson, Wudinna District Council

Guests/Observers: Tony Irvine Executive Officer, EPLGA

Peter Arnold CEO, District Council of Cleve

George Karzis Acting CEO, District Council of Elliston

Chris Smith CEO, District Council of Franklin Harbour

Deb Larwood Manager Corporate Services, District Council of Kimba

Rod Pearson CEO, District Council of Lower Eyre Peninsula

Rob Donaldson CEO, City of Port Lincoln

Joy Hentschke CEO, District Council of Streaky Bay

Trevor Smith CEO, District Council of Tumby Bay

Alan McGuire CEO, Wudinna District Council

Aina Danis Executive Assistant, RDAWEP/EPLGA [minute taker]

Brad Riddle Tourism Development Manager, RDAWEP

Peter Scott Economic Development Manager, RDAWEP

Dion Dorward CEO, RDAWEP

Stephen Smith Director Policy, Local Government Association of SA

1. INTRODUCTION


President, Mayor Bruce Green welcomed Board Members, Council representatives and guests.

Apologies received from:

Allan Suter Mayor, District Council of Ceduna

Lynton Brown Councillor, District Council of Ceduna

Robert Starr Mayor, District Council of Franklin Harbour

Sherron MacKenzie Mayor, District Council of Streaky Bay

Clare Mc Laughlin Councillor, City of Whyalla

Lyn Breuer Mayor, City of Whyalla

Welcome by Chairman Kym Callaghan – overview of Council’s current and future projects.

1.2 Minutes of Previous Meeting

Robert Starr’s title to be amended to Mayor not Deputy Mayor.

505/16: Confirmation of Minutes

Moved: Chairperson Callaghan Seconded: Mayor Johnson

That the minutes [with amendments] of the Board meeting of the Eyre Peninsula Local Government Association held

in Wudinna on Friday 24 June 2016, be adopted as a true and correct record of proceedings.

2. BUSINESS ARISING FROM THE MINUTES

Nil.

3. GENERAL REPORTS

3.1 President’s Report – Mayor Bruce Green

President Bruce Green reported on the following:

Return from 4 weeks leave.


Finalisation of Executive Officer’s performance review and employment contract.

EPLGA has provided unanimous support of exploration in the GAB, but will revisit the matter if necessary.

Interview with a journalist from the Advertiser on the value of the region in terms of economic contribution.

3.2 Individual Council Activity Reports [2 minute summary]

As presented.

3.3 Executive Officer’s Reports

3.3.1 Report No 1-0616: General Update

506/16: Executive Officer’s General Update Report

Moved: Mayor Telfer Seconded: Mayor Low

1. That the Executive Officer’s General Update report be received.

CARRIED

507/16: Credit Card Limit

Moved: Mayor Scholz Seconded: Mayor Nield

2. That the Eyre Peninsula Local Government Association Board, pursuant to section 18 of its charter, endorses

the use of the common seal for the execution of BankSA documents to increase the corporate credit card limit

from $3,000 to $10,000. Furthermore, that the Association endorses the signing of the BankSA documents

by any two [2] Board Members and/or the Executive Officer and/or Finance Officer (Sue Henriksen).

CARRIED UNANIMOUSLY

508/16: Funding Applications to the LGASA Research & Development Scheme

Moved: Mayor Nield Seconded: Deputy Mayor Starke

3. That the Eyre Peninsula Local Government Association Board endorses the Executive Officer’s actions in

submitting funding applications to the Local Government Association’s Research & Development Scheme for:

development of Road Construction and Maintenance Standards (industry wide);

support for the EP Mineral & Energy Resources Community Development Taskforce; and

the Regional Strategic Plan [joint application by Regional Development Australia Whyalla and Eyre

Peninsula and the Eyre Peninsula Local Government Association].

CARRIED

509/16: Executive Officer’s application for annual leave

Moved: Mayor Low Seconded: Mayor Telfer

4. That the Eyre Peninsula Local Government Association Board approves the Executive Officer’s application for

annual leave from 4 – 14 October 2016.

CARRIED

3.3.2 Report No. 02-0916: Meeting Procedures

510/16: Meeting Procedures

Moved: Chairperson Callaghan Seconded: Mayor Nield

That the Eyre Peninsula Local Government Association Board adopts the Meeting Procedures as amended by the

Executive Officer with any amendments as determined by the Board.

CARRIED

3.3.3 Report No. 03-0916: Policy Review – Purchasing and Tendering

511/16: Policy Review – Purchasing and Tendering

Moved: Mayor Telfer Seconded: Chairperson Callaghan

That the Eyre Peninsula Local Government Association Board, having reviewed the following policy, adopts the policy

as written in the report (subject to any further amendments by the Eyre Peninsula Local Government Association

Board):

1. Purchasing and Tendering

CARRIED

3.3.4 Report No. 04-0916: Executive Officer’s Work Plan

512/16: Executive Officer’s Work Plan


That the Eyre Peninsula Local Government Association Board notes the Executive Officer’s work plan for 2016 – 17.

CARRIED

Meeting adjourned at 11.10am and reconvened at 11.20am.

3.4 Local Government Association of SA (Stephen Smith)

As presented.


3.5 Office of State/ Local Government Relations (OLG)

No report tabled.

3.6 Regional Development Australia Whyalla & Eyre Peninsula (Dion Dorward, Peter Scott, Brad Riddle)

As presented.

3.7 Eyre Peninsula Natural Resources Management Board

No report tabled.

Meeting adjourned for lunch 12.50pm and reconvened at 1.20pm.

3.8 Other Reports

3.8.1 South Australian Regional Organisation of Councils – Minutes/Key Outcomes Summary of the Committee

meetings held on 16 March and 19 May 2016

As tabled.

4 COMMITTEES

4.1 CEO’s Committee

513/16: CEOs’ Committee Meeting – Actions and Outcomes

Moved: Deputy Mayor Williams Seconded: Mayor Scholz

That the actions and outcomes of the CEOs’ Committee meeting held on 23 June 2016 at Wudinna be noted.

CARRIED

4.2 Engineering & Works Committee

514/16: Engineering & Works Committee – Recommendations of 8 August 2016

Moved: Mayor Johnson Seconded: Mayor Nield

That the minutes and recommendations of the Engineering & Works Committee meeting held at Cowell on 8 August

2016 be received.

CARRIED

515/16: Engineering & Works Committee Minutes – Inclusion of Action List

Moved: Mayor Low Seconded: CEO, Geoffrey Moffatt

1. That the Committee is to have an action list included in the minutes or notes from meetings outlining

responsibilities and timeframes for the actions and further this is to be reflected in the terms of reference.

CARRIED

516/16: Projects Funded by Rubble Royalties

Moved: Mayor Telfer Seconded: Mayor Scholz

2. That the following projects to be funded from the Rubble Royalties component of the EPLGA Board Budget for

2016 -17:

EP Transport Strategy – 2015 (review and updating) $15,000

Regional Roadside Native Vegetation Plan $50,000

CARRIED

517/16: SLRP Funding Projects

Moved: Mayor Telfer Seconded: Mayor Johnson

3. That projects submitted for regional SLRP funding are required to be developed to a ‘for construction’ state,

and accompanied by adequate design & engineering detail (i.e. Austroads Guidelines – until Local Government

sector wide standards or guidelines are developed) and detailed cost estimate to clearly defined the project

deliverables.

CARRIED

518/16: Review of Road Funding Applications

Moved: Mayor Telfer Seconded: CEO, Geoffrey Moffatt

4. That an independent person/company be appointed to review road funding applications and assess their

suitability and to provide certification services for completed projects. Further the costs for this

assessment/certification are the EPLGA’s responsibility with the successfully funded Councils contributing

their ratio of SLRP funding to the EPLGA to cover the cost.

CARRIED


519/16: LGA R&D Funding Application

Moved: Mayor Low Seconded: Mayor Scholz

5. That the EPLGA Board supports the LGA R & D funding application to develop Road Construction and

Maintenance Standards/Guidelines which when completed should be:

a. included in the EP Transport Strategy 2015;

b. used on an local government industry wide basis; and

c. used in assessing Special Local Roads Funding applications by the Local Government Transport Advisory

Committee.

CARRIED

520/16: Engineering & Works Committee Nominations

Moved: Chairperson Callaghan Seconded: Mayor Nield

6. That the EPLGA Board supports the Engineering & Works Committee nomination of the following persons who

may be required to meet/collaborate with DPTI regarding the joint Service Delivery Collaboration – Pilot

and other initiatives along with David Hitchcock (LGA), Tony Irvine (EPLGA) and two EPLGA Council CEOs (to

be nominated).

a. Damian Windsor

b. Grant Drummond

c. Arthur Johnstone

d. Trevor Smith

e. Phil Cameron

CARRIED

521/16: Joint Service Delivery Collaboration – Pilot with DPTI

Moved: Mayor Telfer Seconded: Mayor Low

That the EPLGA Board supports he Engineering & Works Committee identification of the following areas/functions

as possible targets for the joint Service Delivery Collaboration – Pilot with DPTI:-

1. Signage

2. Vegetation management

3. Line marking

4. Joint procurement

5. Supply of rubble

6. Local Government is able to consider anything other than sealing of highways.

CARRIED

522/16: Regional Roadside Vegetation Management Plan

Moved: Mayor Telfer Seconded: CEO, Geoffrey Moffatt

7. That all eleven EPLGA member Councils undertake one regional roadside vegetation management plan [Level

1 RVMP] with assistance being sought from the Native Vegetation Unit in line with the rubble royalty funding

recommendation to the EPLGA Board.

CARRIED

523/16: Agricultural Machinery Night Time Travel

Moved: Mayor Telfer Seconded: Mayor Scholz

That the EPLGA Board continues to negotiate with Rob Kerin in seeking a 90 day project with the State Government

to obtain satisfactory resolutions to the issue of night time agricultural machinery travel on Council owned roads.

Further, that the Executive Officer is to offer the following as part of the 90 day project:

The region of Eyre Peninsula be a pilot.

Individual Councils identifying Council owned roads capable of permitting agricultural machinery to travel at

night up to a maximum size of 4m x 25m.

Individual Councils identifying Council owned roads capable of permitting agricultural machinery to travel at

night up to a maximum size of 6m x 25m.

The Local Government Association Mutual Liability Scheme is to be requested for opinion and advice to

protect Councils in the matter.

CARRIED

524/16: GML and HML Permit Vehicles on Council Roads

Moved: Mayor Scholz Seconded: Mayor Johnson

8. That the EPLGA encourage all Member Councils in relation to access conditions for GML and HML permit

vehicles on Council roads:

a. Restricted speed loaded or unloaded to 80kph on sealed Council roads outside town limits.

b. Restricted speed loaded or unloaded to 70kph on unsealed Council roads outside town limits.

c. Restricted speed loaded or unloaded to 40kph within town limits.

d. RAV operators are required to inspect all unsealed routes which have received greater than 15mm of

rain in the preceding 24 hours to ensure that the pavement will not be damaged by the RAV operation.

e. Operators may be liable for the cost of pavement repairs.

CARRIED


4.3 Eyre Peninsula Mineral and Energy Resources Community Development Taskforce Minutes dated 5 August

2016

525/16: EP Mineral and Energy Resources Community Development Taskforce Minutes

Moved: Mayor Low Seconded: Mayor Johnson

That the EP Mineral and Energy Resources Community Development Taskforce minutes dated 5 August 2016 be

noted.

CARRIED

5. FINANCE REPORTS

5.1 Income & Expense Statement with comparison to budget for period ending 16 August 2016 and Balance Sheet

as at 16 August 2016.

Receipt of Finance Reports

526/16: EPLGA Income & Expense Statement


That the Eyre Peninsula Local Government Association Board receives the Income & Expense Statement with

comparison to budget for the period 1 July 2016 – 16 August 2016 and Balance Sheet as at 16 August 2016.

CARRIED

6. DEPUTATIONS AND PRESENTATIONS

6.1 Deputations/Presentations

Alexandra Lewis, Stakeholder Engagement Lead, SA Power Networks:

Strategic vegetation management near power lines.

As presented.

Stephen Smith, Director Policy, Local Government Association of South Australia.

Update on Change in Local Government Policies.

As presented.

6.2 Petitions

Nil.

7. GENERAL BUSINESS – Motions on Notice & Without and Questions

7.1 From the floor – Motions on Notice and Without and Questions

Chairperson Kym Callaghan spoke on the issue of Pharmacy provisions in the region being open slather for the whole

region.

527/16: Pharmaceutical Services in the Region

Moved: Chairperson Callaghan Seconded: Deputy Mayor Williams

That the Eyre Peninsula Local Government Association Board directs the Executive Officer to work in collaboration

with Chairperson Callaghan on the issue of pharmaceutical services procurement and tendering for the region of

Eyre Peninsula, including making contact with Health Services SA, Michelle Smith, Regional Director, Country Health

SA Eyre, Flinders and Far North and the Minister for Health, the Hon Jack Snelling to address the issue.

CARRIED

Mayor Sam Telfer left the meeting at 2.05pm and delegated his voting authority to Trevor Smith, CEO, District Council of

Tumby Bay.

7. CORRESPONDENCE

7.1 Correspondence for Decision

2-0916: Andrew Haste, Director Member Services, LGASA: Notification of securing of funds from the LGA

Research & Development Scheme to support the continuation of the Outreach Services Program for 2016-17 across

all regional associations. Enclosed was the associated Terms of Agreement for consideration/signing by the EPLGA.

528/16: Outreach Services Program

Moved: Mayor Scholz Seconded: CEO, Trevor Smith

That the Eyre Peninsula Local Government Association Board directs the President and/or Executive Officer to sign

the Outreach Services agreement and to forward a tax invoice for fifty thousand dollars [$50,000.00] plus GST to

the Local Government Association of South Australia. Furthermore, that the Executive Officer’s Work Plan be

amended to comply with any requirements of the agreement.

CARRIED


7.2 Incoming & Outgoing Correspondence

529/16: Incoming/Outgoing Correspondence

Moved: Chairperson Callaghan Seconded: Mayor Johnson

That all incoming and outgoing correspondence listed in the agenda be noted.

CARRIED

8. FUTURE MEETINGS

Next Meeting

530/16: Next Meeting

Moved: Chairperson Callaghan Seconded: Deputy Mayor Starke

That the next meeting of the Eyre Peninsula Local Government Association Board will be held on Friday 2 December

2016 at Wudinna.

CARRIED

Conference Location Rotation

2017 Lower EP 2018 Port Lincoln

2019 Kimba 2020 Wudinna 2021 Cowell

2022 Cleve 2023 Streaky Bay 2024 Elliston

Mayor Low spoke on the EPLGA Conference scheduled for the Monday and Tuesday following the long weekend in February

and based in Coffin Bay – overview provided, including accommodation already booked.

Meeting closed at 2.20pm.


Minutes of the Eyre Peninsula Local Government Association Board Special Meeting held by telephone pursuant to

Clause 8 of the Charter on Monday 26 September 2016 commencing at 1:00 pm.

Delegates Present: Bruce Green (President)

Trevor Smith

Julie Low

Allan Suter

Roger Nield

Kym Callaghan

Michael Williams

Dean Johnson

Neville Starkey

Mayor, City of Port Lincoln

CEO, District Council of Tumby Bay (Delegated voting rights

by email pursuant to Charter)

Mayor, District Council Of Lower EP

Mayor, District Council of Ceduna

Mayor, District Council of Cleve

Chairperson, District of Council of Elliston

Deputy Mayor, District Council of Franklin Harbour

Mayor, District Council of Kimba

Deputy Mayor, City of Port Lincoln

Observer: Tony Irvine Executive Officer, EPLGA

2. INTRODUCTION


President Mayor Green welcomed Board Members and other representatives.

2.0 Executive Officer Report

2.1 Executive Officer’s Report No. 1s/92016 EPLGA Annual Report 2015/16 & 2015/16 Audited Financial

Statements

Moved: Mayor Nield Seconded: Mayor Suter

That the EPLGA Board accepts the Executive Officers report No. 1S92016

CARRIED

Moved: Deputy Mayor Starkey Seconded: Chairperson Callaghan

That the EPLGA Board adopts the 2015/16 EPLGA Annual Report.

CARRIED

Moved: Mayor Nield Seconded: Deputy Mayor Williams

That the EPLGA Board adopts the financial accounts for the year ending 30th

June 2016 and further declares that:

1. The financial statements and notes present fairly the association’s financial situation as at 30th

June 2016

and its performance for the year ended on that date in accordance with the accounting policies described in

Note 1 to the financial statements;

2. In the Board’s opinion there are reasonable grounds to believe that the association will be able to pay its

debts as and when they become due and payable

3. It authorises the President and Executive Officer to sign the Board Certificate contained within the financial

statements.

CARRIED

Meeting closed at 1:11 pm.

__________________________________ ___________________

President Date


2 BUSINESS ARISING FROM MINUTES

From the floor.

3 GENERAL REPORTS

3.1 President’s Report [verbal]

3.2 Individual Council Activity Reports [2 minute summary]


3.3 Executive Officer’s Report

3.3.1 Report No. 01-1216: General Update

To: President and EPLGA Board Members

Date: 2 December 2016

Topic: General Update

Report No: 1-1216

PROPOSAL:

That the EPLGA Board notes the information provided on various topics.

BACKGROUND:

The Executive Officer will from time to time provide a report on matters he considers necessary for the

attention of the EPLGA Board.

DETAIL:

1. LGA R & D Scheme Funding Applications [closing date 29 July 2016]

3 applications for funding were submitted on behalf of the EPLGA for:

the development of Road Construction and Maintenance Standards [(industry wide];

support for the EP Mineral & Energy Resources Community Development Taskforce; and

the Regional Strategic Plan [joint application by RDAWEP and the EPLGA].

The Regional Strategic Plan application received $50,000 and will be managed by RDAWEP as Bob Ramsay is

coordinating the development of the plan.

2. Executive Officer Christmas Leave

I plan to take time off in lieu of time worked up over the Christmas break, and specifically for the festive

season closure of the RDAWEP offices, ie from COB Friday 23 December to Friday 6 January 2017, inclusive.

3. DPTI/EPLGA Councils Pilot Shared Services

The Executive Officer met with Michael Deegan, CEO DPTI in October to discuss the shared services pilot. As

a result the EPLGA Engineering & Works Committee, through its nominated representatives, Damian Windsor,

Grant Drummond and Arthur Johnstone and the Executive Officer, have been working on a scoping paper to

submit to DPTI with a view to negotiating an agreement for works required on State owned roads.

Once an agreement is reached regarding the scoping paper, a meeting will need to be arranged with the CEO,

DPTI. The above operations staff plus CEOs Phil Cameron and Trevor Smith may attend the meeting with

DPTI as directed by a resolution of the EPLGA Board in September 2016.

4. Roadside Native Vegetation Management Plan

The Chair of the EPLGA Engineering & Works Committee, Damian Windsor and the Executive Officer met with

Russel Seaman [Native Vegetation Council] and Jonathon Clark [DEWNR/EPNRM] on furthering this project.

Jonathon Clark will be speaking to the Engineering & Works Committee on the scoping of this project. Whilst

the EPLGA is contributing $50,000 in cash from the rubble royalties, both the other parties will be

contributing staff time, mapping and other technical assistance. A steering committee comprised of Damian

Windsor, Jonathon Clark, Russell Seaman and the Executive Officer will oversee the development of the

project. A new template is also being created through this project to assist other regions and Councils in

developing such plans in the future.


5. Night Time Agricultural Machinery Movements

Rob Kerin has been working on this project and has just recently collected data from the agriculture industry.

This survey was forwarded to all Councils. At the time of writing this report, further notice is pending with

regard to whether the region can be a pilot for individual Councils identifying Council owned roads capable of

permitting agricultural machinery to travel at night up to a maximum size of:

4m x 25m;

6m x 25m;

along with the processes that are associated with such a pilot.

6. GML and HML Permit Vehicles on Council Roads

At the last Board meeting the following was resolved:

That the EPLGA encourage all Member Councils in relation to access conditions for GML and HML permit

vehicles on Council roads:

f. Restricted speed loaded or unloaded to 80kph on sealed Council roads outside town limits.

g. Restricted speed loaded or unloaded to 70kph on unsealed Council roads outside town limits.

h. Restricted speed loaded or unloaded to 40kph within town limits.

i. RAV operators are required to inspect all unsealed routes which have received greater than 15mm of

rain in the preceding 24 hours to ensure that the pavement will not be damaged by the RAV operation.

j. Operators may be liable for the cost of pavement repairs.

In discussions with the CEO, DPTI it would be advantageous if all Councils could agree on the above

conditions to enable gazetting individual Council nominated commodity routes. If gazetting is not possible

then another process would need to be put in place to assist the productivity of the agriculture industry by

having a consistent regional approach.

It would be appreciated if individual Councils advise whether they have adopted such an approach, which was

encouraged at the previous Board meeting.

7. Pharmaceutical Services in the Region

At the last EPLGA Board meeting the following resolution was passed:

That the Eyre Peninsula Local Government Association Board directs the Executive Officer to work in

collaboration with Chairperson Callaghan on the issue of pharmaceutical services procurement and tendering

for the region of Eyre Peninsula, including making contact with Health Services SA, Michelle Smith, Regional

Director, Country Health SA Eyre, Flinders and Far North and the Minister for Health, the Hon Jack Snelling to

address the issue.

A response has been received from the Minister – refer correspondence under agenda item 8 and specifically

no. 11 [page 52].

8. Power and Communications Outages

The Executive Officer tabled very similar reports on this issue to:

SAROC;

LGA Board; and

EP Zone Emergency Management Committee.

In essence the recommendations to these organisations were that they:-

a. correspond with Peter Malinauskas MLC suggesting that State Government resourcing for advertising

on what to do in the event of a fire, be broadened to include other emergency situations and that there

be an expansion of the Community Education Officer role especially with regards to communication;

b. subject to outcomes of the COAG Energy Council meeting called in relation to the security of the SA

power network, write to the Australian Energy Market Operator expressing urgency on requiring

explanations for the causes of the Black Event;

c. correspond with Electranet requesting the status of their asset replacement program and intentions to

increase energy supply capacity on the Eyre Peninsula. In addition, requesting the status of the old line

and if or how it will be maintained and used;

d. correspond with SAPOL requesting a report from emergency services organisations, detailing outcomes

from event debriefs and what learnings/changes have arisen from the power outage event; and


e. request that the State Government supply their future emergency management planning strategies/

actions to mitigate future communication blackout events such as experienced on Eyre Peninsula and

other regions of the state as this could result in life threatening situations (i.e. no 000 available for

emergencies).

The SAROC and LGA Board unanimously supported the recommendations and the LGA Secretariat is to pursue

the recommendations.

Mayor Low (Chair - Zone Emergency Management Committee) may wish to comment on the outcomes on this

matter in that forum.

RECOMENDATION(S):

1. That the Executive Officer’s report be received.

2. That in relation to GML and HML permit vehicles on Council roads, individual Councils are to advise

the Executive Officer of the EPLGA whether they have adopted the EPLGA Board conditions, which

were recommended to Councils as per resolution no. 524/16.

3. That the EPLGA Board endorses the actions of the Executive Officer in relation to the power and

communications outages that were recently experienced by the region.


3.3 Executive Officer’s Report cont.

3.3.2 Report No. 02-1216: Meeting Actions Report



Topic: Meeting Actions Report

Report No: 02-1216

PROPOSAL:

That the EPLGA Board notes the Meeting Actions Report and outstanding matters.

BACKGROUND:

As good governance practice a meeting action report will be maintained and presented at each EPLGA Board

Meeting to allow the status tracking of all action based resolutions made by the EPLGA Board. Once

completed the resolution/task will be deleted from the report but will be maintained in the file for any future

reference.

DETAIL:

The report is relatively self explanatory.

REVIEW PERIOD:

Each EPLGA Board Meeting on a quarterly basis.

RECOMENDATION(S):

That the EPLGA Board notes the Meeting Actions Report.

Enclosures:

Meeting Actions Report


3.3.2.1

Meeting Date Motion

No. Task Responsibility Comment EPLGA Status

5-Sep-14 381/14 Raise DPTI Operating

Instruction 20.1 issues to

SAROC around ability of

Commissioner of Highways to

direct Councils to undertake

work within road vested with

Commissioner

EO Tabled at SAROC,

LGA working party

including EO, LGA,

DCLEP & DC Tumby

Bay & DPTI) meeting

on this. Discussed

with CEO DPTI for

further feedback.

In Progress -

discussion being

entered into with

DPTI around

sharing resources

etc.

5-Dec-14 396/14 EO directed to work with

RDAWEP on developing

Regional Economic & Strategic

Plans

EO SACE engaged and

work has

commenced.

In Progress

24-Jun-16 495/16 Policy - Meeting procedures EO To re-present policy

with inclusion of

CEO's ability to speak

at meetings.

Report from EO

in Sept 2016

EPLGA Board

agenda.

2-Sep-16 516/16 &

522/16

Rubble Royalties projects to be

EP Transport Strategy $15000

& Regional Roadside native Veg

Plan $50000

EO Native Veg Council,

EPNRM & EPLGA joint

project to maximise

the funding available

& to use expertise

available in region.

A consultant has

been appointed

to assist with the

development of

the plan in

consultation with

the Engineering &

Works

Committee.

2-Sep-16 519/16 LGA R & D funding application

to develop Road Construction

and Maintenance

Standards/Guidelines.

EO Application

unsuccessful

COMPLETED

2-Sep-16 521/16 DPTI / EPLGA Shared Services

project for DPTI roads

EO & Eng & Works

committee

EO met with CEO of

DPTI. A draft scoping

paper has been

developed for DPTI &

Eng & Works

Committee

negotiations

In progress,

meeting to be

arranged with

DPTI to negotiate

arrangements

2-Sep-16 523/16 Night Time travel for

Agricultural Machinery Pilot for

EP.

EO & Eng & Works

committee

Rob Kerin

approached & survey

undertaken &

delivered to Councils.

6m wide seems to be

best option.

In Progress -

waiting for

confirmation or

otherwise on an

EP Pilot

2-Sep-16 527/16 Pharmaceutical Services in

region - tender process query

EO & Chair

Callaghan

Correspondence sent

to Minister & Country

Health

Response

received and

tabled at 2 Dec

2016 EPLGA

Board meeting


3.4 Local Government Association of SA

Kathy Jarrett/Ted Byrt: LGA of SA Governance Review and other relevant information.

Due to difficulties in setting up a meeting to discuss and consult on the Governance Review,

Kathy and Ted will undertake a brief version of the consultation at the Board meeting.


3.5 Office of State/Local Government Relations

Alex Hart – Boundary Reform legislation (attendance to be confirmed).

3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP]

The Regional Development Australia Whyalla and Eyre Peninsula [RDAWEP] Outcomes and Key Performance

Indicators Reports for July and August 2016 is available on the RDAWEP website.

http://www.eyreregion.com.au/inform/publications-and-reports

The report is in the table format required by the Department for Infrastructure and Regional Development

(DIRD) for annual performance and business plan reporting.

RDAWEP activities have been reviewed and restructured to minimise reporting repetition and simplify the

reporting document. This substantially reduced the reporting format which is hopefully easier to read. The

August report is the first in the new format.

http://www.eyreregion.com.au/inform/publications-and-reports


3.7 Eyre Peninsula Natural Resources Management Board (EPNRM)

Diana Laube, Presiding Member/Jonathan Clarke, Regional Manager: Regional Plan

consultation.


3.8 Other Reports/Minutes

3.8.1 South Australian Regional Organisation of Councils – Minutes/Key Outcomes

Summary of the Committee meeting held on 28 September 2016



Topic: SAROC – Minutes/Key Outcomes Summary of the Committee meeting held on 28 September 2016

Report No: SAROC 01-1216


4 COMMITTEES

4.1 CEOs’ Committee: Actions/Notes from the meeting dated 1 September 2016

Present: Alan McGuire, George Karzis, Rod Pearson, Joy Hentschke, Peter Arnold, Chris Smith, Michelle Tucker

(Proxy), Trevor Smith, Rob Donaldson, Geoffrey Moffatt and Daryl Cearns

Others: Tony Irvine (EPLGA), Dion Dorward, Peter Scott, Brad Riddle (RDAWEP), Jo Calliss (RRC), Deb Larwood

(Dc Kimba – CEO Elect), Dean Johnson (Mayor DC Kimba)

Apologies: Phil Cameron, Migelle Hiscock

Agenda:

1. Presentation: - Regional Risk Coordinator - Jo Calliss – Update on risk audits undertaken in the

Councils. Best Practice solutions to be discussed.

2. Last Minutes of CEO Committee – actions completed.

3. EPLGA Board agenda – no issues. Executive Officer elaborated on some of his reports, e.g. Road

Construction and Maintenance standards/guidelines, etc.

4. Engineering & Works Committee – recommendations to EPLGA Board. Discussion took place on the

recommendations without great change.

5. Executive Officer’s Work Plan – discussed a couple of initiatives – no further action.

6. EPLGA Annual Report – waiting for financial audit to be completed. Will go to the Dec 2016 Board

meeting - once completed will send to Councils for their annual reports.

7. Rural Management Challenge – City of Port Lincoln. Rob Donaldson led the discussion.

8. Barngala Native Title Claim and ILUA –general discussion on next steps and advice give from DC

Ceduna experience, etc.

9. RDAWEP – Dion Dorward or RDAWEP representative - update on Regional Economic Development Plan

and training opportunities, digital tools for marketing, caravan and camping industry trends, etc,

coastal access strategy, marine strategy, energy issues. Discussion took place on the Regional

Economic Plan’s consultation.

10. Regional training requirements. Refer email from LGA Training – sent to CEOs on 17 Aug 2016.

11. Development, Planning and Infrastructure Act 2016 – City of Port Lincoln led the discussion.

12. POMS and oyster industry – Chris Smith led discussion – 9 months to possible drought, etc.

13. Western Councils collaboration – Joy Hentschke outlined the work being undertaken with a waste

management feasibility study – a collaborative project between Ceduna, Wudinna, Streaky Bay and

Elliston.

14. EPICCA – possibility of the $20m from Waste Levy to be re-directed to regions, not just the City of

Adelaide.

Actions:

1. Jo Calliss to provide – copy of presentation and a copy of a consequence table for CEOs – distributed by

email on 6 September 2016.

2. Executive Officer – to take up Waster Levy situation at next EPICCA meeting.

3. CEOs – any training requirements to Executive Officer to organise regional training.

NB: A verbal report will be provided on the meeting held on 1 December 2016.


4.2 Engineering & Works Committee:

NB: A verbal report will be provided on the meeting held on 1 December 2016.


4.3 Eyre Peninsula Mineral & Energy Resources Community Development Taskforce:

Minutes dated 7 October 2016/Meeting Summary


EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION

Report Author: Coordinator EP Minerals & Energy Community Development Taskforce

To: Eyre Peninsula Local Government Association Board Meeting

Date: Thursday 1 December 2016

Report Item: Taskforce meeting held October 7th

2016- Power Outage & Black System Event

September 2016

Taskforce meeting framework and background:

As a consequence of the severe weather events that were experienced in South Australia on September 28th

and its impact on critical State infrastructure, in particular on the Eyre Peninsula and on our communities, a

meeting of the EP Minerals & Energy Community Development Taskforce was held on Friday 7th

October.

The meeting was called to discuss the impact on our communities from the prolonged power and

communication outages and to hopefully suggest system improvements for when such system failures are

experienced again.

Tabled and discussed at the meeting was the Preliminary report- Black system event in South Australia on

28 September 2016 as published 5 October 2016 by the Australian Energy Market Operator (AEMO).

The report set out the sequence and timing of events resulting in Black System and the subsequent

restoration of the system.

AEMO has indicated that a detailed report including recommendations can be expected to take up to six

months considering the complexities of the matters involved.

Of note is the COAG Energy Council meeting held Friday 7th

October to discuss the ‘Black System Event’

prompting questions regarding the security of the National Electricity Market and the State Minister’s

responsibility to ensure the security, reliability and affordability of the energy system for all Australians.

The COAG Energy Council has called for an Independent Review to develop a National Electricity Market

Blueprint. The review is to be chaired by Dr. Alan Finkel, Chief Scientist.

Premier Jay Weatherill has also requested an Independent Review of the Extreme Weather Event to be formed

by ex Police Commissioner Gary Burns. The scope of the review is to explore South Australia’s arrangements

regarding prevention, preparedness, response and recovery.

The Taskforce will make a submission to the Independent Review of the Extreme Weather Event based on the

findings and discussion of the Taskforce meeting as well as incorporating the findings of the survey

conducted by the RDAWEP on the regional impact of the event.

Taskforce Meeting discussion and findings:

Meeting attendees and guests, plus additional detail can be found in the Taskforce meeting minutes posted

on the EPLGA website, but the main points of discussion at the meeting can be summarized as follows:

Cathedral Rocks wind farm:

Wind farms are 3-phase alternating current but has to be excited by a power supply ie has to be

energised by the grid. So when the power drops out, there is no power to energise the turbines.

The grid was very stable until the towers fell over at Melrose. Cathedral Rocks Wind Farm could

generate 50 megawatts however are constrained by Mount Miller Wind Farm.

Electranet’s 132 MVA radial line constraints limit full capacity of generation by EP Wind farms


Generator at Port Lincoln

Port Lincoln’s back up generators are owned by Synergen Power who has a contractual

arrangement with Electranet. There is no information as to when the generators will be repaired.

There were delays in turning them on when the power went out.

The Port Lincoln back up generators can produce 30-50 megawatts of power. The diesel generators

ran for a few hours then had technical problems. It is understood that of the 3 generators, 2 were

in maintenance and the 1 that was operational failed after a few hours.

The base load generated from the diesel generators in Port Lincoln is not enough to turn on

Cathedral Rocks Wind Farm.

Communications blackout

Communications towers use a lot of power. In the event of a blackout, they go to battery backup.

The batteries run out after 3 hours, then communications are lost. Bigger batteries will last approx.

6 hours. 20kva Generators are not economical to put at each site.

Telstra brought 70 generators and 35 technicians into SA from interstate.

20-30kva is required for a telephone exchange however repeater sites may take less than that to

keep them going. There is some argument for bigger batteries however it is an expensive solution

for something that may only get used every 3-4 years. A better way may be for more generators

that can be moved around.

Many areas had landlines go down as well which is something that hasn’t happened in the past.

The larger exchanges eg Cleve, Cummins, Tumby Bay stayed on because they have generator

backup. Cleve has been out twice in 3 weeks for over 40 hours.

Feedback from the public is that they can cope without power but do not like lack of

communications.

Emergency response plans need to be revisited in terms of communications.

Most landline phones are electric. There are about 100 exchange sites on Eyre Peninsula. Some

mini exchanges are on footpaths where it is not possible to put a generator.

AEMO Preliminary Report

The report came out quickly and does not contain any conclusions, recommendations or why the

blackout happened. It provides a snapshot of where our power was coming from a second before

the Black System event and details the process of how the power went out and what was done to

restore the system.

There is no mention of Cathedral Rocks.

The report advises that a detailed report including recommendations can be expected to take up to

6 months considering the complexities of the matters involved.

Impacts of outages and lessons learnt and future options and opportunities

The 132kv lines on Eyre Peninsula are due for replacement in 2018. It would be valuable for Eyre

Peninsula to have 275kv rather than 132kv power lines, particularly with the potential that Eyre

Peninsula has to generate renewable energy and with potential load demands from industry etc.

Note: As per AEMO Policy additional transmission capacity will only be supported by the Market Regulator if

shown that benefits to customers outweigh infrastructure cost.

Off grid becomes part of the solution due to the cost and reliability of power. There are very few off

grid solutions operating effectively. Those that are, are highly subsidised by Governments eg Cooper

Pedy, King Island and Lord Howe Island. Combinations of diesel power, batteries and solar are

expensive.

The co-generation plant at Arrium could have a significant input into future planning. It may be

sufficient to supplement supply to the Eyre Peninsula. Arrium consumes approx. 70 MW between the

mine and steelworks. There are questions about the reliability of generation from Arrium into the

future.

Iron Road’s requirements are expected to be more than Nyrstar, Whyalla, Roxby Downs and Prominent

Hill put together.

Cummins hospital backup generator broke down and a new one was brought in from Port Pirie. During

that time, 2 critical patients were admitted.

Implications would have been higher if people weren’t already prepared because of the unreliability of

supply outside of this event. Ongoing costs and capital costs to industry are already high.

Tactical implications leading to a strategic solution:

Communications – mobile phones and landlines.

Potential to lose water because of the reliance on electricity to pump water.


Implications to health – all of the clinics in Port Lincoln closed down. People who needed medical

care were directed to A and E at the hospital. They don’t have the capacity for this many people.

People who rely on home oxygen etc had to transfer to the hospital.

No lights.

Emergency services – no communications to the higher command structure except for the GRN as

long as it lasts. They also have no communication to the rest of Eyre Peninsula except through the

Police, ambulance or CFS GRN.

Economic disadvantage – business losses, loss of wages for employees plus businesses paying

wages with no productivity.

Damage to Eyre Peninsula Brand reputation and image.

Eyre Peninsula was the last area to have power restored.

Emergency response plans and community education are enormously important.

Of 1.5million oyster spat at Cowell, there are 125,000 left. This will have a major impact on Eyre

Peninsula’s oyster industry.

Due to the loss of internet, point-of-sale payment services weren’t operating therefore people were

unable to buy food unless they had cash.

No fuel purchases – a known case of livestock spending an extra day on trucks which resulted in a

potential loss of $10-20k.

Personal alarms for the frail, elderly and those with ill health weren’t working. Critical for those on

dialysis.

There was 1 fuel station operating in Port Lincoln – with queues running each way for approx. 1

km. Some issues with safety when running generators to pump fuel.

Some people were showing signs of the beginnings of panic.

Domestic care and health assistance for elderly and disabled - no hot water, no communications

and no fuel to get to them.

Onsite fire booster pumps are inoperable without power.

ABC radio have their own generator and stayed on air however were frustrated that they were

having problems receiving information.

SAPOL (Graham Shaedel/Kevin Lawton)

Biggest issue was communication. Systems started failing due to batteries and lack of capacity for

charging them. GRN towers failed on Saturday which was the only form of communication they had.

They then had no communication with the POC in Adelaide. A fall-back system was satellite phones.

Pagers are turned off because it ties up so much of the system.

Some areas aren’t on the GRN system.

It should be advertised on ABC and local radio for people in need of assistance to go to one of the

emergency services centres.

Elderly/disabled and vulnerable – ZEC engaged with Red Cross and DCSI to assist with identifying

who could need assistance. They ensured that the local nursing homes had generators. It was

advertised on media to ‘check on your neighbour’.

Is there a potential for food to be utilised via a Foodbank or similar rather than discarded? Tons of

food was discarded from Coles and Woolworths.

Ravendale Relief Centre had 4,000 visitors where some meals were available and to apply for

emergency payment.

Forms for Emergency Relief Grants do not include postage or email address for delivery. It is

difficult for people outside of Port Lincoln or people without transport to deliver to Ravendale Relief

Centre.

6,000 food relief packages were to be delivered to Port Lincoln however didn’t eventuate. Coles

provided 500 packs of dry and packaged food to Ravendale Relief Centre, however this had limited

nutritious value and was used up very quickly.

Schools across Eyre Peninsula were closed and school buses not running.

Fuel is a serious issue. Generators are only as good as fuel lasts.

There is a need for interim solutions should a similar event happen again and larger solutions for a

longer term grid design and type of generation.

Loss of communications a serious issue.

Mobile phones only last 3-6 hours and landlines are usually electric. Could mobile phones default to

satellite?

What lines of public communication are to be used in the case of an emergency?

Most emergency services have back-up generation. Emergency services can feed information to ABC

radio which is advertised as the emergency channel.

000 went out which caused some panic by the public.

UHF worked throughout the blackout.


Meeting Outcomes:

State and Federal Government enquiries – framework of submissions and deputations by Taskforce

Peter Treloar and Bruce Green to follow up on issues with Port Lincoln’s back-up generators

Write to SAPOL requesting a report from emergency services organisations, outcomes from their

debrief and what learnings/changes have arisen from the power outage event.

Local Government Emergency Response Plans to be reviewed.

Put solutions to Ministers and others. Work collaboratively and ensure Ministerial awareness of any

communications.

Letter to Electranet requesting the status of their replacement programme, their intentions to increase

capacity on the Eyre Peninsula and inviting their attendance at the next EP Mineral and Energy

Resources Community Development Taskforce meeting. In addition, requesting the status of the old

line and if or how it will be maintained and used.

Letter to Tony Irvine and Bruce Green, EPLGA suggesting that they report on this meeting to the EPLGA

and that they write to Peter Malinauskas MLC suggesting that State Governments resourcing for

advertising on what to do in the event of a fire, be broadened to include other emergency situations

and that there be an expansion of the Community Education Officer role especially with regards to

communication.

Geoff Dodd, Dion Dorward and Peter Scott to meet and discuss a strategy around outcomes, actions

and correspondence from this meeting.

Subject to outcomes from the COAG meeting, write to AEMO expressing urgency on requiring

explanations for the causes of the Black Event.

Dion Dorward to write letters to various Ministers outlining issues raised at this meeting, to be hand

delivered during his visit to Canberra next week.

Based on discussions held at the Taskforce meeting together with the minutes from meeting, correspondence

has been forwarded to:

Hon Tom Koutsantonis, Minister for State Development, Minister for Mineral resources & Energy;

Minister for Emergency Services;

Minister for Regional Development;

Minister for Transport & Infrastructure;

Premier Jay Weatherill;

Dr Alan Finkel, Chief Scientist (Chair of the Independent Review to develop a national electricity market

blueprint);

Hon Josh Frydenberg, Minister for Environment & Energy; and

Sen. Fiona Nash, Minister for Regional Development, Local Government and Territories and Minister for

Regional Communications.

Geoff Dodd

Coordinator


5 FINANCE REPORTS

5.1 Balance Sheet as of 16 November 2016/Budget Comparison Report as of 16

November 2016

RECOMMENDATION:

That the Eyre Peninsula Local Government Association Board receives the Balance Sheet as of 16

November 2016 and the Budget Comparison Report as of 16 November 2016.


5.1


6 DEPUTATIONS AND PETITIONS

6.1 Deputations/Presentations

6.1.1 Glyn Ashman, Manager Water Security Planning, SA Water: Water Supply and Demand

Status

6.1.2 Wayne Lines, Ombudsman South Australia

6.1.3 Darren Niejalke, Sustainability Manager, Archer Exploration

6.2 Petitions – Nil

7 GENERAL BUSINESS – Motions on Notice and Without and Questions

COUNCIL NOTICE OF MOTION

Council Name:

District Council of Kimba

Council Meeting Minute

Reference:

Resolution 180.2016 from the meeting held on the 9th

November, 2016.

EPLGA Strategic/ Corporate Plan

Reference: - Goal Area: Core

Activity or Strategic Action.

Goal Area 1.1: Advocacy and Representation.

Core Activity 1.1.3: Provide a lobbying platform to promote the interests and issues of

member Councils to other levels of government.

Subject/ Title of Issue:

Centralization of Government Organisations

Proposed Motion:

That the Eyre Peninsula Local Government Association seeks support through the

South Australian Regional Organisation of Councils and the Local Government

Association of South Australia to lobby against the centralization of Government

Organisations and in particular TAFE SA campus closures in Rural SA.

Background/ Intended Purpose

of proposed motion:

On 24th

October, 2016 Council wrote a letter to TAFE SA expressing concern at the

closure of the Kimba Campus. To this point no notification was received from TAFE and

no information was supplied informing Council of the closure. This was of even further

concern given the recent changes to funding which has made it more difficult for private

training organizations to provide for the needs of rural and regional communities.

Following this letter a meeting was organised with Richard Horgan, Regional Manager,

Whyalla and Eyre Peninsula. At this meeting the Mayor and the CEO were advised that

Kimba would not be disadvantaged by this closure and training opportunities would still

remain at existing levels but serviced from Cleve. Whilst existing staff were still to be

provided with work the long term future of this is uncertain.

It has now come to Councils attention that the Cleve Campus is also closing putting

potential future training at an even greater risk as well as employment opportunities

within our towns. In addition Kimba has also faced the closing of the SA Water office and

the subsequent loss of employment. It is with this in mind Council feels it is time to lobby

against the centralization of these Government Organisations which not only provide

essential services to our community but additional jobs.

Dated:

15th

November, 2016.

Council Contact: - Officer

submitting form.

Name: Debra Larwood

Telephone: 0427 102 535

Email: [email protected]

7.1 From the Floor


8 CORRESPONDENCE

8.1 Correspondence for Decision

1-1216: Alan McGuire, CEO, Wudinna District Council: Request for the issue of the power

outage on Eyre Peninsula be raised as an agenda item.

Members are asked to note the contents of this letter [a copy follows this report – refer page 47], that this

issue has been referred to within the CEO’s General Update, and specifically on page 15.

The following items of correspondence are for members’ information only and the issues of interest raised

are as a result of the Executive Officer’s actions. A copy of both letters follow this report – refer pages 48-50.

2-1216: Jack Snelling MP, Minister for Health: Response to EPLGA’s query on open tender for supply

of pharmaceutical services on the Eyre Peninsula.

3-1216: Hon Stephen Mullighan MP: Response to Peter Treloar MP, Member for Flinders regarding

funding for shoulder sealing on the Tod Highway.


1-1216


2-1216


3-1216


8.2 Precis´ of Incoming and Outgoing Correspondence for noting only – no

recommendations/actions required, with full copies available on request:

INWARDS 68

01. Nominations for LGA Board Members 22/8/16 [TI]

Information on the process and timeline associated with the conduct of LGA Board elections, including

provision for the calling of nominations for the office of President, Board Members and Deputy Board

Members by not later than 1 September 2016. EPLGA has been requested to assist in this process within its

region.

02. 2016/17 Fire Danger Season – Policy 29/8/16 [TI]

Confirmation from Damian Windsor, Works Manager, DC Tumby Bay, of Council’s policy in relation to

providing plant and operators to support the CFS as a participating agency in an emergency bushfire

situation.

03. Call for Nominations for Board Members/Deputy Board Members – LGASA 29/8/16 [TI]

Copy of the letter sent from Matt Pinnegar, CEO/Returning Officer, LGASA to regional Council CEOs regarding

the Call for Nominations for Board Member and Deputy Board Members, along with the 2016 Nomination

Form, specifications document, list of relevant Councils and information on LGA Board Member roles and

responsibilities extracted from the LGA Constitution.

04. Strategic Directions Forum 31/8/16 [TI]

Invitation from Adam Wilson, CEO, Essential Services Commission of South Australia to have a say on

emerging trends and issues that may influence the Commission’s strategic planning and priorities for the

next 3 years.

05. Distribution of 2016-17 Commonwealth Financial Assistance Grants 9/9/16 [TI]

Advice from Minister Geoff Brock that the Local Government Grants Commission’s recommendations for the

distribution of the 2016-17 Commonwealth Financial Assistance Grants to Councils have been submitted and

approved by Senator the Hon Fiona Nash. A table detailing the distribution of the funds was enclosed.

06. Emergency Response Scenario for Marine Incident 19/9/16 [TI]

Notification from Joy Hentschke, CEO, DC Streaky Bay of Council’s resolution to host an emergency response

scenario for marine incident under the region i-Responda framework.

07. Strategic Management Plan Preparation 19/9/16 [TI]

Invitation from Chris Smith, CEO, DC Franklin Harbour for Tony Irvine, EO to meet with Council’s staff to

ensure that EPLGA’s strategic direction can be merged into Council’s plan for the district.

08. Pharmaceutical Services on EP 23/9/16 [TI]

Acknowledgement from the Office of the Minister for Health of receipt of correspondence from the EPLGA

regarding concerns on the proposed open tender for provision of pharmaceutical services in the region.

09. Preparation of Council’s Strategic Management Plan 23/9/16 [TI]

Invitation from Chris Smith, CEO, DC Franklin Harbour to Tony Irvine, EO, EPLGA to meet with Council staff to

ensure that the Association’s strategic direction can be merged into Council’s plan for the District. Tony was

also invited to attend a community meeting scheduled for Wednesday 28 September in Cowell.

10. Power Outage – Eyre Peninsula 18/10/16 [TI]

Request from Alan McGuire, CEO, Wudinna DC for an agenda item to be added for the next EPLGA Board

meeting relating to the recent power outage on Eyre Peninsula.


11. Pharmaceutical Services on EP 1/11/16 [TI]

Response from the Hon Jack Snelling, Minister for Health Industries on the issue of open tender for supply of

pharmaceutical services on Eyre Peninsula.

12. Shoulder Sealing – Tod Highway 11/11/16 [TI]

Copy of the letter of response from the Hon Stephen Mullighan to Peter Treloar, MP regarding shoulder

sealing on the Tod Highway.

13. Resignation: Mayor of Streaky Bay 18/11/16 [TI]

Copy of an email sent from Sherron MacKenzie to Joy Hentschke, CEO, DC Streaky Bay announcing her

resignation as Mayor of Streaky Bay.


OUTWARDS 68

01. Mayor of the City of Whyalla 19/8/16 [BG]

Congratulatory letter to Mayor Lyn Breuer on being elected to the position of Mayor for the City of Whyalla.

02. Mayoral Election 19/8/16 [BG]

Commendation to Deputy Mayor Tom Antonio for his efforts during his role as Acting Mayor of the City of

Whyalla, along with an offer of condolence on his defeat in the Mayoral election.

03. Open Tender for Supply of Pharmaceutical Services on EP 7/9/16 [TI]

Request to the Hon Jack Snelling for consideration of establishing exemptions from tender for pharmaceutical

supplies for hospitals on Eyre Peninsula. Copies of the letter were also sent to the following:

Hon Geoff Brock, Minister for Regional Development/Minister for Local Government;

Peter Treloar, Member for Flinders;

Eddie Hughes, Member for Giles;

Maree Gerahty, CEO, Country Health; and

Michelle Smith, Regional Director, Country Health SA Eyre, Flinders and Far North.

04. DPTI Support Regional Aviation Program Fund Grant Application 3/11/16 [TI]

Letter of support to Rod Pearson, CEO, DC Lower Eyre Peninsula for the submission for funding assistance

through the Department of Planning, Transport and Infrastructure Support Regional Aviation Program towards

the sealing of the main runway at the Port Lincoln Airport.


9 FUTURE MEETINGS

RECOMMENDATION:

That the next meeting of the Eyre Peninsula Local Government Association Board be held on Monday 27

February 2017 at the Coffin Bay Sporting Club, starting with a light lunch at 12.00pm and the meeting

to commence at 12.30pm.

Future meeting scheduled for 2017:

Monday 27 February: DC Lower Eyre Peninsula [Annual Conference/Board Meeting]

Friday 30 June: Wudinna

Friday 1 September: Tumby Bay

Friday 1 December: Wudinna

MEETING CLOSE

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