Work Instruction

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Work Instruction

Process Vendor Down Payment ClearingPurpose

This transaction is used to process vendor down payment clearing. The down payment can be cleared with the invoice by either:

Transferring the down payment to the payables account and taking account of this transfer when posting the payment, or

Directly clearing the down payment with the invoice when the outgoing payment is made

Prerequisites

Invoice needs to be created before the down payment is adjusted.

Menu Path

To go to the Clear Vendor Down Payment: Header Data screen, use the following menu path:

Accounting ( Financial Accounting ( Vendor ( Document Entry ( Down Payment ( Clearing

Alternatively, the transaction code may be entered directly.

Transaction Code

F-54Work Steps

After following the menu path as aforesaid or entering the transaction code the system will display the following screen.

1.Update the following Required, Optional, and Conditional fields, as needed:

FieldR/O/CDescription/Action

Document DateRThe date of the original document. Ideally it should be earlier than the posting date.

Document TypeRNote: Defaults to KA

Company CodeREnter the company code

Posting DateRThe date on which the down payment document is to be cleared against the invoice

Note: Defaults to current date

PeriodRIt will be defaulted by the system.

Currency/rateREnter the Document currency, i.e. INR

Document numberOThis will be determined as per the settings made for the Company code

Translation dateOIt is the date for determining the exchange rate(stored in the system) which is to be used for foreign currency translation. Specify the date when entering the document if it is not the same as the posting date.

Vendor Account NumberREnter the account number for vendor

2.Press [ENTER] or click or click tab to go to the Clear Vendor Down Payment: Choose Down Payments screen. The following screen is displayed by the system. It may be noted that the system displays a list of down payments released to the said vendor

3.Select checkbox to the left of the item to choose the down payments to be cleared.

4.Follow the menu, path, Document ( Simulate to review the accounting document after the item(s) is selected. The following screen appears:

5.Review the highlighted accounting document (Line item in blue colour) if any, for missing or incorrect information.

6.Double-click on the line item to edit.

7.Review document.

8.Click or follow the menu path Document ( Post (Ctrl+S) to post the documentResult

The system will return a document number for the cleared vendor down payment.

9.Click to exit Process Vendor Down Payment Clearing processing.

Responsibility AreaAccounts Payable

Last Changed BySanjay Singh

Project ManthanPage 6 of 5