facilitation leaders and collaboration champions by dwaine m. souveny

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Facilitation Leaders Facilitation Leaders and Collaboration Champions and Collaboration Champions by by Dwaine M. Souveny Dwaine M. Souveny

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Facilitation Leaders and Collaboration Champions by Dwaine M. Souveny. "Coming together is a beginning, keeping together is progress, and working together is success." - Henry Ford-. People talk collaboration. They emphasize the importance of it Yet when it comes to walking the talk - PowerPoint PPT Presentation

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Page 1: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitation Leaders Facilitation Leaders

and Collaboration Championsand Collaboration Championsby by Dwaine M. SouvenyDwaine M. Souveny

Page 2: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

"Coming together is a beginning,

keeping together is progress, and

working together is success."- Henry Ford-

Alberta Regional Consortia

Page 3: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

People talk collaborationPeople talk collaboration

They emphasize the importance of itThey emphasize the importance of it

Yet when it comes to walking the talkYet when it comes to walking the talk

Do we really embrace it?Do we really embrace it?

What does Collaboration TRULY mean?What does Collaboration TRULY mean?

What is collaboration – what is not collaboration?What is collaboration – what is not collaboration?

What are the principles of effective What are the principles of effective collaboration?collaboration?

How do we DO collaboration – is it a matter of How do we DO collaboration – is it a matter of will or skill?will or skill?

Alberta Regional Consortia

Page 4: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Purpose:Purpose:Mobilization of Mobilization of

Collaborative PracticesCollaborative Practices

Levels of MobilizationLevels of MobilizationFacilitator Leadership Training (2 days)Facilitator Leadership Training (2 days)Championship Development Training (1 Championship Development Training (1 day)day)School/agency based training (1 – 11 School/agency based training (1 – 11 approximately 1 hour sessions based on approximately 1 hour sessions based on each of principles)each of principles)

Alberta Regional Consortia

Page 5: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Purpose:Purpose:Mobilization of Mobilization of

Collaborative PracticesCollaborative Practices

Facilitator Leadership Training (2 days)Facilitator Leadership Training (2 days)

To provide To provide Collaboration Facilitation Collaboration Facilitation Leaders Leaders with knowledge, skills, activities with knowledge, skills, activities and resources forand resources forImplementing Collaborative Practices within Implementing Collaborative Practices within their communities their communities Co-facilitating a 1 day training program within Co-facilitating a 1 day training program within their communities their communities Becoming Collaboration ChampionsBecoming Collaboration Champions

Alberta Regional Consortia

Page 6: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Purpose:Purpose:Mobilization of Mobilization of

Collaborative PracticesCollaborative Practices

Championship Development Training (1 Championship Development Training (1 day)day)

To provide To provide Community Collaboration Community Collaboration Champions Champions with the knowledge, skills, with the knowledge, skills, activities and resources for activities and resources for Implementing Collaborative Practices within their Implementing Collaborative Practices within their communities communities Facilitating school and/or agency based training with Facilitating school and/or agency based training with a focus on using the resources to promote the a focus on using the resources to promote the principles of collaborationprinciples of collaboration

Alberta Regional Consortia

Page 7: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Purpose:Purpose:Mobilization of Mobilization of

Collaborative PracticesCollaborative Practices

School/agency Based FacilitationSchool/agency Based FacilitationFor the For the Community Collaboration Champion Community Collaboration Champion to to utilize the resources in a facilitated manner with utilize the resources in a facilitated manner with school and agency based personnel such that it school and agency based personnel such that it enhances collaborative practices and wrap around enhances collaborative practices and wrap around principlesprinciples

Facilitating Collaboration sessions within their Facilitating Collaboration sessions within their school, agency or program based one or more of the school, agency or program based one or more of the eleven Principles of Collaborationeleven Principles of Collaboration

Alberta Regional Consortia

Page 8: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

GOALSGOALSUnderstand what Understand what Collaborative Collaborative

Practices…based on Practices…based on wraparound principleswraparound principles is and is and what it is notwhat it is not

Discuss the importance and Discuss the importance and relevancy of collaborationrelevancy of collaboration

Practice and creatively develop Practice and creatively develop activities to illustrate concepts activities to illustrate concepts and principlesand principles

Alberta Regional Consortia

Page 9: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

GOALSGOALS continued continued

Effectively utilize the excellent Effectively utilize the excellent resources that have been resources that have been developeddeveloped

Clarify the next steps in Clarify the next steps in championing a culture of championing a culture of collaborationcollaboration

Alberta Regional Consortia

Page 10: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

ObjectivesObjectives

Participants will:Participants will:•Be provided with specific resources from which Be provided with specific resources from which to utilize in the development of their one-day to utilize in the development of their one-day training program with their community memberstraining program with their community members•Be provided with a variety of activities from Be provided with a variety of activities from which to choose to facilitate their training which to choose to facilitate their training programprogram•Learn about the resources that have been Learn about the resources that have been developed – and how to utilize these to promote developed – and how to utilize these to promote understanding of Collaborative practices and understanding of Collaborative practices and principlesprinciples

Alberta Regional Consortia

Page 11: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Objectives Objectives continuedcontinued

• Learn about and utilize the ‘Focused Learn about and utilize the ‘Focused Conversation Guide’ and have practice Conversation Guide’ and have practice using the techniques during the review of using the techniques during the review of videos representing the 11 Collaborative videos representing the 11 Collaborative PrinciplesPrinciples

• Gain an appreciation of how to respond to Gain an appreciation of how to respond to constructive comments and criticism constructive comments and criticism about the collaborative processabout the collaborative process

Alberta Regional Consortia

Page 12: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

AgendaAgenda

Welcome/IntroductionsWelcome/IntroductionsNames, roles, expectationsNames, roles, expectations

Collaborative Practices…Collaborative Practices…based on based on wraparound principleswraparound principles

BackgroundBackgroundDefinedDefinedWhat it is and what it is notWhat it is and what it is notCompared to other modes of interactionCompared to other modes of interactionBenefitsBenefits

Alberta Regional Consortia

Page 13: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Agenda Agenda continuedcontinued

Implementation of Collaborative Implementation of Collaborative Practices/PrinciplesPractices/Principles Utilization of Resources: Utilization of Resources:

• Collaborative ConversationsCollaborative Conversations• Video SeriesVideo Series

Challenges in CollaborationChallenges in CollaborationTop 10 reasons why not to collaborateTop 10 reasons why not to collaborateHow not to be discouragedHow not to be discouraged

Next steps: Planning and SupportNext steps: Planning and Support

Alberta Regional Consortia

Page 14: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Welcoming ExpectationsWelcoming Expectations

Everyone has wisdomEveryone has wisdom

We need everyone’s wisdom for the We need everyone’s wisdom for the wisest resultwisest result

There are no wrong answersThere are no wrong answers

The whole is greater than the sum of The whole is greater than the sum of it’s partsit’s parts

Everyone will hear others and be heardEveryone will hear others and be heard

You can always change your mindYou can always change your mind

Alberta Regional Consortia

Page 15: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Welcome and Welcome and IntroductionsIntroductions

Dwaine Souveny, Dwaine Souveny, R. Psych, Certified Professional CoachR. Psych, Certified Professional Coach

Contract position with ARPDC for Contract position with ARPDC for Mobilization of Alberta’s Response to Mobilization of Alberta’s Response to Collaborative Practices and Wrap Around Collaborative Practices and Wrap Around PrinciplesPrinciples

Contact informationContact informationDynamic Development Dynamic Development

Phone 403 506 7091Phone 403 506 7091 Fax 403 347 8675Fax 403 347 8675

[email protected]@shaw.ca

Alberta Regional Consortia

Page 16: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

AcknowledgementsAcknowledgements

Alberta Government through Cross Alberta Government through Cross Ministry Services Branch Ministry Services Branch

Information now on High School Completion Information now on High School Completion websitewebsite

ARPDC – ARPDC – The Collaborative Practices Knowledge Mobilization Plan Karen Egge, Director of ProjectExecutive Director, Northwest Regional Learning Consortium

Alberta Regional Consortia

Page 17: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

IntroductionsIntroductions

Individual activityIndividual activity•Look through picturesLook through pictures•Select one that you feel represents Select one that you feel represents you in your roleyou in your role•Share your view with the rest of the Share your view with the rest of the groupgroup

Alberta Regional Consortia

Activity

Page 18: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Clarification StatementClarification Statement

Alberta’s Approach to Collaborative Alberta’s Approach to Collaborative Practices…based on wraparound principlesPractices…based on wraparound principles•Has been developed by the Cross-Ministry Has been developed by the Cross-Ministry Services branchServices branch•While an emphasis has been through While an emphasis has been through Alberta Education and materials developed Alberta Education and materials developed with a focus on the terminology of with a focus on the terminology of “students” the intent is for all supports for “students” the intent is for all supports for “children” and “youth” be considered within “children” and “youth” be considered within the collaborative processthe collaborative process

Alberta Regional Consortia

Page 19: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

The Wrap Around The Wrap Around ProcessProcess

In the Setting the Direction Framework (June 2009), the wraparound process is defined as a “philosophy of care that includes a definable planning process involving the student and family that results in comprehensive, coordinated supports and services to achieve improved learning outcomes and improved quality of life”.

Page 20: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

What is Collaboration?What is Collaboration?

Large Group Discussion:Large Group Discussion:

What are key aspects to What are key aspects to

True CollaborationTrue Collaboration

Include on Workbook and Flip ChartInclude on Workbook and Flip Chart

Activity

Alberta Regional Consortia

Page 21: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

CollaborationCollaboration •is a process for setting collective is a process for setting collective priorities, and incorporating different priorities, and incorporating different perspectives. This is reflected in the way perspectives. This is reflected in the way people commit to working together to people commit to working together to meet their shared goals. meet their shared goals. •allows for the blending of perspectives, allows for the blending of perspectives, expertise, resources and shared expertise, resources and shared accountability and responsibility.accountability and responsibility.

Alberta Regional Consortia

Page 22: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

ContinuumContinuum

Less Intense More Intense

Compete Co-exist Communicate Cooperate Coordinate Collaborate Integration

Competition for students, resources, partners, public attention.

No systematic connection between school authorities or the Ministry.

Inter-district and Ministry information sharing about collaboration tools.

As needed, often informal, interaction, on discrete activities.

Organizations systematically adjust and align work with each other for greater outcomes; no joint planning.

Longer term interaction based on shared mission, goals; shared decision-makers and resources.

Fully integrated programs, planning, funding.

Adapted from: Hoskins, L and Angelica, E. 2005. Forming Alliance: Working Together to Achieve Mutual Goals. Wilder Foundation

Page 23: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

What Collaborative What Collaborative Practices is NOT?Practices is NOT?

• An initiative, pilot or prescribed An initiative, pilot or prescribed programprogram

• A mandated service delivery model A mandated service delivery model • High fidelity wrap-around services High fidelity wrap-around services

(for individuals with severe (for individuals with severe behaviour challenges)behaviour challenges)

• An “add-on” to what you are already An “add-on” to what you are already doingdoing

Alberta Regional Consortia

Page 24: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

The wisdom of the communityThe wisdom of the community

always exceeds the knowledgealways exceeds the knowledge

of the expertsof the experts

Peter KenyonPeter Kenyon

Alberta Regional Consortia

Page 25: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Key CharacteristicsKey Characteristics

Alberta’s Approach to Collaborative Alberta’s Approach to Collaborative Practices is about:Practices is about:Establishing a culture of collaborationEstablishing a culture of collaborationSharing commitment and responsibilitySharing commitment and responsibilityBlending perspectives, resources and Blending perspectives, resources and expertiseexpertise

About working together for the benefit About working together for the benefit of children, youth and familiesof children, youth and families

Alberta Regional Consortia

Page 26: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Research on Research on Collaboration and the Collaboration and the Wrap Around ProcessWrap Around Process

Originally developed to meet the Originally developed to meet the needs of students with severe needs of students with severe emotional/behavioural disabilitiesemotional/behavioural disabilities

Alberta Regional Consortia

Page 27: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Wraparound Approach ResearchWraparound Approach Research

• literature review, literature review, • a comprehensive provincial research project, a comprehensive provincial research project, • input from: input from:

o teachers, teachers, o administrators, administrators, o parents, parents, o youth, and youth, and o other education and cross ministry stakeholdersother education and cross ministry stakeholders

http://ideas.education.alberta.ca/hsc/current-projects/collaborative-practices

Alberta Regional Consortia

Page 28: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Ranking of students requiring Ranking of students requiring supports and services supports and services

Research SummaryResearch Summary

Alberta Regional Consortia

Page 29: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

• Supports and Strategies Supports and Strategies may look different in may look different in different parts of the different parts of the province, depending on province, depending on local contextlocal context

• School authorities, with School authorities, with

their community partners, their community partners, will be able to access a will be able to access a range of coordinated range of coordinated supports to meet the supports to meet the needs of students and needs of students and their families.their families.

• Students and their Students and their families will have the families will have the right supports at the right right supports at the right time at the right place.time at the right place.

Page 30: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Old African ProverbOld African Proverb

By doing it alone …By doing it alone …

you can do it fastyou can do it fast

To do it well …To do it well …

do it togetherdo it together

Alberta Regional Consortia

Page 31: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Personal StoriesPersonal Stories

Think about (and be prepared to share) a Think about (and be prepared to share) a specific example where you and/or your specific example where you and/or your school authority/agency/organization school authority/agency/organization have demonstrated collaborative have demonstrated collaborative practices in action.practices in action.

ECS student and MAPPING ProcessECS student and MAPPING Process

““A shift from me to we”A shift from me to we”

Alberta Regional Consortia

Page 32: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Benefits of CollaborationBenefits of CollaborationResearch StudyResearch Study

• Increased knowledge and understanding of Increased knowledge and understanding of partner mandatespartner mandates

• Strengthen relationships and ability to Strengthen relationships and ability to navigate within and between systems to navigate within and between systems to find innovative solutionsfind innovative solutions

• Enhanced capacity to support student Enhanced capacity to support student and/or familyand/or family

• Improved functioning across various Improved functioning across various environmentsenvironments

• Improved access to services and supportsImproved access to services and supports

Alberta Regional Consortia

Page 33: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Using a Collaborative Using a Collaborative ApproachApproach

Reduces gaps in and the overlap of Reduces gaps in and the overlap of servicesservices

Enhances relationships among all Enhances relationships among all members of the school and communitymembers of the school and community

Focuses on the strengths of the child or Focuses on the strengths of the child or youth, thus promoting optimism and youth, thus promoting optimism and motivationmotivation

Increases the community’s capacity to Increases the community’s capacity to address the needs of children and youthaddress the needs of children and youth

Alberta Regional Consortia

Page 34: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

From Research to Action

Alberta’s Approach to Collaborative Practices

Alberta Regional Consortia

Page 35: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

11 wraparound principles11 wraparound principles

CollaborationCollaboration Shared Shared

leadershipleadership Team basedTeam based School-School-

community community linkedlinked

PersistentPersistent

Family voice and choice

Culturally responsive

Natural supports

Individualized

Strength based

Data informedAlberta Regional Consortia

Page 36: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

11 Principles of 11 Principles of Collaboration and the Collaboration and the Wrap Around ProcessWrap Around Process

In small groups, review each of the In small groups, review each of the Principles within a specific area (blue, Principles within a specific area (blue, green, orange) on the Booklet (Self green, orange) on the Booklet (Self reflective tool) and reflective tool) and

Provide a specific example to share with the Provide a specific example to share with the larger group that illustrates that principlelarger group that illustrates that principle

Activity

Alberta Regional Consortia

Page 37: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

Video Series - Introductory VideoVideo Series - Introductory VideoIntroduction to the 11 wraparound principlesIntroduction to the 11 wraparound principles

http://ideas.education.alberta.ca/hsc/current-projects/collaborative-practiceshttp://ideas.education.alberta.ca/hsc/current-projects/collaborative-practices

Activity

Alberta Regional Consortia

Page 38: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

Video Series - Introductory VideoVideo Series - Introductory VideoIntroduction to the 11 wraparound principlesIntroduction to the 11 wraparound principles

Or just google: Alberta education - collaborativeOr just google: Alberta education - collaborative

Alberta Regional Consortia

Page 39: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Placements: For Placements: For recording more thought recording more thought

for each principlefor each principle

Alberta Regional Consortia

Page 40: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

From at-risk …From at-risk …

to to at-promiseat-promise

The right services The right services

at the right time at the right time

in the right placein the right place

Alberta Regional Consortia

Page 41: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video SeriesVideo SeriesPurposePurpose

The Videos The Videos •Are intended to be used as starting Are intended to be used as starting points for discussion about points for discussion about collaborative practices based on wrap collaborative practices based on wrap around principlesaround principles•Use wordless stories to represent Use wordless stories to represent successes and challenges associated successes and challenges associated with each wrap around principlewith each wrap around principle

Alberta Regional Consortia

Page 42: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video SeriesVideo SeriesScopeScope

The Videos The Videos •Some scenes in the videos are of a Some scenes in the videos are of a sensitive nature and may evoke strong sensitive nature and may evoke strong emotional responses from some emotional responses from some viewers.viewers.•The videos are meant as examples and The videos are meant as examples and do not address all aspects of the very do not address all aspects of the very complex challenges faced by children, complex challenges faced by children, youth and their familiesyouth and their families

Alberta Regional Consortia

Page 43: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video SeriesVideo SeriesVariationVariation

• The videos are not presented in The videos are not presented in order of priorityorder of priority

• Schools and their partners are NOT Schools and their partners are NOT expected to reflect on all eleven expected to reflect on all eleven principles during a given time periodprinciples during a given time period

• The video to view and discuss should The video to view and discuss should be selected based on local interests be selected based on local interests and needsand needs

Alberta Regional Consortia

Page 44: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

The VideosThe Videos

Alberta Regional Consortia

Page 45: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

• Video series - Video series - Introductory VideoIntroductory Video

• Wraparound principles Wraparound principles videos (11)videos (11)

• Collaborative Collaborative Conversation GuideConversation Guide

Alberta Regional Consortia

Page 46: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Guiding Collaborative Guiding Collaborative ConversationsConversations

The role of the Community Facilitation The role of the Community Facilitation LeaderLeader•Show the introductory videoShow the introductory video•Prepare the participants with the Prepare the participants with the understanding of the purpose, scope and understanding of the purpose, scope and variation of the videos variation of the videos •Indicate which video has been selected for Indicate which video has been selected for review based on the principle or topicreview based on the principle or topic•Use the resource guide to lead a Use the resource guide to lead a conversation about collaborative practices conversation about collaborative practices

Alberta Regional Consortia

Page 47: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Guiding Collaborative Guiding Collaborative ConversationsConversations

Techniques Techniques

The Art of Focused ConversationThe Art of Focused Conversationhttp://ica-associates.ca

World CaféWorld Caféhttp://theworldcafe.com

Visual ExplorerVisual Explorerhttp://ccive.blogspot.com/2007/04visual-explorer-http://ccive.blogspot.com/2007/04visual-explorer-quick-guide.htmlquick-guide.html

Alberta Regional Consortia

Page 48: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

The Art of Focused The Art of Focused ConversationConversation

Levels of ThinkingLevels of Thinking

Objective questions:Objective questions: dealing with data dealing with data and sensory informationand sensory information

Reflective questions: Reflective questions: related to related to personal reactions and associationspersonal reactions and associations

Interpretive questions: Interpretive questions: about about meaning, significance and implicationsmeaning, significance and implications

Decisional questions: Decisional questions: concerned with concerned with resolutionresolution

Alberta Regional Consortia

Page 49: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaborative Collaborative Conversation ToolsConversation Tools

Facilitator Instructions:Facilitator Instructions: a step-by-step guide a step-by-step guide for group leaders that includes tips and for group leaders that includes tips and instructions for guiding conversationsinstructions for guiding conversations

Participant Handout:Participant Handout: used to prepare the used to prepare the participants for the conversationsparticipants for the conversations

Focused Conversation Questions: Focused Conversation Questions: to be used to be used to guide the conversation by the facilitator (not to guide the conversation by the facilitator (not to be handed out to participants)to be handed out to participants)

Call to Action Worksheet: Call to Action Worksheet: used to capture the used to capture the participates plans for applying the collaborative participates plans for applying the collaborative practicespractices

Alberta Regional Consortia

Page 50: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitator InstructionsFacilitator InstructionsStep 1: Before meeting with the Step 1: Before meeting with the

groupgroupEducateEducate yourself on the wraparound yourself on the wraparound

principle which you will focus onprinciple which you will focus onReview videos – introductory and principleReview videos – introductory and principleEmphasize Key Characteristics of Emphasize Key Characteristics of

CollaborationCollaborationReview Focused Conversation Review Focused Conversation – –

choose which questions with which to choose which questions with which to beginbegin

Establish meeting parameters Establish meeting parameters – – venue, time, etc.venue, time, etc.

Alberta Regional Consortia

Page 51: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitator InstructionsFacilitator InstructionsStep 1Step 1

Provide staff Provide staff with information with information ahead of timeahead of time

Participant handout includes Participant handout includes Venue, date, timeVenue, date, time Website link to introductory videoWebsite link to introductory video Definition of CollaborationDefinition of Collaboration Space for reflection and thoughtsSpace for reflection and thoughts

Alberta Regional Consortia

Page 52: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitator InstructionsFacilitator InstructionsStep 2: During the group Step 2: During the group

conversationconversation Create a safe placeCreate a safe place where all participants where all participants

feel comfortable listening and sharing. feel comfortable listening and sharing. While using the Facilitator’s Focused While using the Facilitator’s Focused

Conversation Questions to guide the Conversation Questions to guide the conversation:conversation:• Ensure the safety of the participantsEnsure the safety of the participants• Allow participants to respectfully challenge one Allow participants to respectfully challenge one

another as they work through the issuesanother as they work through the issues• Be aware of your own and others emotional Be aware of your own and others emotional

responses to the content and comments that responses to the content and comments that arise during the conversationarise during the conversation

Alberta Regional Consortia

Page 53: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitator InstructionsFacilitator InstructionsStep 2: During the group Step 2: During the group

conversationconversation Maintain objectivityMaintain objectivity Assume (or share) responsibility for the group Assume (or share) responsibility for the group

conversationconversation Prepare thoroughly and use time and space Prepare thoroughly and use time and space

intentionallyintentionally Adapt to changing situationsAdapt to changing situations Manage the existing relationshipsManage the existing relationships Read the underlying dynamics of the groupRead the underlying dynamics of the group Evoke participation and creativityEvoke participation and creativity Honour the group and affirm it’s wisdomHonour the group and affirm it’s wisdom

Alberta Regional Consortia

Page 54: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Facilitator InstructionsFacilitator InstructionsStep 3: After your group Step 3: After your group

conversationconversationEncourage the group to work together to Encourage the group to work together to

complete the “complete the “Call for ActionCall for Action” worksheet.” worksheet.Solicit feedback Solicit feedback regarding the success of the regarding the success of the

trainingtrainingFeedback formFeedback formEmail - date collection formEmail - date collection form

““CoachCoach” the members as they are working ” the members as they are working towards their goals as captured on the action towards their goals as captured on the action worksheetworksheet

Plan a Plan a follow-up follow-up meeting or on-line forum to meeting or on-line forum to discuss the opportunities, obstacles and discuss the opportunities, obstacles and successes in reaching the goalssuccesses in reaching the goals

Alberta Regional Consortia

Page 55: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaboration VideoCollaboration Video

Large group activityLarge group activity•Review video togetherReview video together•Utilize the Conversation GuideUtilize the Conversation Guide•Work through Call to Action Worksheet Work through Call to Action Worksheet

Choice – do on a personal basis or on a Choice – do on a personal basis or on a systemic basissystemic basis

•Discuss as a groupDiscuss as a group•What worked well with the process, what What worked well with the process, what could have been done differently to enhance could have been done differently to enhance the processthe process

Activity

Alberta Regional Consortia

Page 56: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video reviewVideo review

Small group activitySmall group activity•Break into groups of 4 (or 5)Break into groups of 4 (or 5)•Select 2 (or 3) videos to review for each groupSelect 2 (or 3) videos to review for each group•Choose facilitator for whole group process Choose facilitator for whole group process (except Call to Action(except Call to Action

Review video using Conversation GuideReview video using Conversation Guide•Repeat process with new facilitator for each Repeat process with new facilitator for each videovideo

5 minutes to set up, 5 minutes to review video5 minutes to set up, 5 minutes to review video

20 minutes to use conversation guide20 minutes to use conversation guide

Activity

Alberta Regional Consortia

Page 57: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video ReviewVideo ReviewTipsTips

Keep the focus on this as an example of the Keep the focus on this as an example of the principle - if people comment that it does principle - if people comment that it does not apply then discuss an example that not apply then discuss an example that does applydoes apply

Do Not over analyze the video – stay Do Not over analyze the video – stay focused on principlefocused on principle

There are no right or wrong answers – be There are no right or wrong answers – be creative in thinking outside of the box to creative in thinking outside of the box to answer the questionsanswer the questions

Replay the video to answer some of the Replay the video to answer some of the questionsquestions

Page 58: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

What is Collaboration?What is Collaboration?

Groups of threeGroups of three•Choose paper (1)Choose paper (1)•Choose crayon (each person take one)Choose crayon (each person take one)•Pass the paper to one team memberPass the paper to one team member•Close eyesClose eyes•Draw pictureDraw picture•Open eyesOpen eyes•Pass paperPass paper

Activity

Alberta Regional Consortia

Page 59: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video ReviewVideo Review

Review principles/videos not yet Review principles/videos not yet seenseen

Which onesWhich onesHad an impact on youHad an impact on youDid not have an impactDid not have an impactWould you show to othersWould you show to others

Activity

Alberta Regional Consortia

Page 60: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Video ReviewVideo ReviewFinal Group debriefingFinal Group debriefing

Comments, thoughts and questions Comments, thoughts and questions aboutabout

• ProcessProcess• Resources: Videos, Conversation Resources: Videos, Conversation

GuideGuide Activity

Alberta Regional Consortia

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Supporting MaterialsSupporting Materials

• Video series - Introductory VideoVideo series - Introductory Video• Wraparound principles videos (11)Wraparound principles videos (11)• Collaborative Conversations GuideCollaborative Conversations Guide

• BookletBookletDRAFT

Alberta Regional Consortia

Page 62: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

• Video series - Introductory VideoVideo series - Introductory Video• Wraparound principles videos (11)Wraparound principles videos (11)• Collaborative Conversations GuideCollaborative Conversations Guide• BookletBooklet

• PlacematPlacemat

Alberta Regional Consortia

Activity

Page 63: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

• Video series - Introductory VideoVideo series - Introductory Video• Wraparound principles videos (11)Wraparound principles videos (11)• Collaborative Conversations GuideCollaborative Conversations Guide• BookletBooklet• PlacematPlacemat

• PosterPoster

Alberta Regional Consortia

Page 64: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Supporting MaterialsSupporting Materials

• Video series - Introductory VideoVideo series - Introductory Video• Wraparound principles videos (11)Wraparound principles videos (11)• Collaborative Conversations GuideCollaborative Conversations Guide• BookletBooklet• PlacematPlacemat• PosterPoster

• Self reflective bookmarkSelf reflective bookmark

For you personally record:For you personally record: S = SuccessfulS = Successful I = ImprovementI = Improvement

Alberta Regional Consortia

Activity

Page 65: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

“collaboration doesn’t just happen; it is deliberate”

Joe Pascarelli

Alberta Regional Consortia

Page 66: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Building Capacity to Building Capacity to Collaborate in Our Collaborate in Our

CommunityCommunityWill Will

Vs.Vs.

SkillSkill

Page 67: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaboration ToolsCollaboration Tools

• Collaboration MaterialsCollaboration MaterialsVideosVideosConversation GuideConversation GuidePlacemats, booklet, bookmarkPlacemats, booklet, bookmark

• ProcessProcessConversations (e.g. Art of Focused Conversations (e.g. Art of Focused

Conversation)Conversation)Models (e.g. Solution Enhanced Coaching – Models (e.g. Solution Enhanced Coaching –

GOODS)GOODS)

Alberta Regional Consortia

Page 68: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

CollaborationCollaboration

David Letterman's Top Ten ListDavid Letterman's Top Ten ListTuesday, September 2, 2003Tuesday, September 2, 2003

Top Ten Things You Don't Want To Hear From Your Teacher On The First Day Of

School

•10."Your grade will be determined by how well 10."Your grade will be determined by how well you wash my car"you wash my car"•9."Parent-teacher conferences at 3:00pm; if your 9."Parent-teacher conferences at 3:00pm; if your mom's hot, it's dinner and drinks"mom's hot, it's dinner and drinks"

Alberta Regional Consortia

Page 69: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

• 8."If my methods seem unconventional, it's because I 8."If my methods seem unconventional, it's because I forged my teaching credentials at Kinko's"forged my teaching credentials at Kinko's"

• 7."I'm not good with names, so I'm going to call all of 7."I'm not good with names, so I'm going to call all of you 'Skippy'"you 'Skippy'"6."Is it just me, or is chalk delicious?"6."Is it just me, or is chalk delicious?"5."Study, don't study -- honestly, I only care about 5."Study, don't study -- honestly, I only care about tonight's Lotto numbers"tonight's Lotto numbers"

• 4."I'm just a substitute -- your teacher is being 4."I'm just a substitute -- your teacher is being detained at Camp X-Ray"detained at Camp X-Ray"3."Screw math -- just cheat off the exchange student"3."Screw math -- just cheat off the exchange student"2."Hey everybody! Looks like we got a bed-wetter!"2."Hey everybody! Looks like we got a bed-wetter!"1."I was George W. Bush's English teacher"1."I was George W. Bush's English teacher"

Alberta Regional Consortia

Page 70: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaboration:Collaboration:Top 10 Reasons Why not Top 10 Reasons Why not

totoBreak into two groupsBreak into two groups

Challenge - which group can come up Challenge - which group can come up with the most (up to 10) reasons for with the most (up to 10) reasons for why Collaboration will not work.why Collaboration will not work.

Activity

Alberta Regional Consortia

Page 71: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Challenges to Challenges to Collaboration and Wrap Collaboration and Wrap

AroundAroundResearch Study:Research Study:•Clarity and uniformity in the Clarity and uniformity in the definition of wrap around (and definition of wrap around (and collaboration)collaboration)•Articulation of clearly defined goalsArticulation of clearly defined goals•Policies, organizational culture and Policies, organizational culture and funding structuresfunding structures•Deficit-based approachDeficit-based approach

Alberta Regional Consortia

Page 72: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Challenges to Challenges to Collaboration and Wrap Collaboration and Wrap

AroundAroundLiterature review:Literature review:•Fragmented services and concerns about Fragmented services and concerns about duplication of servicesduplication of services•Failure to engage children, youth and Failure to engage children, youth and families as active partners in the process, families as active partners in the process, decreasing commitment and relevance to decreasing commitment and relevance to themthem•Approaches or mental models that view Approaches or mental models that view partnering as taking away from the real partnering as taking away from the real workwork

Alberta Regional Consortia

Page 73: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Challenges: A ResponseChallenges: A ResponseHow Not To Be How Not To Be DiscouragedDiscouraged

Respond to the challenges- what to Respond to the challenges- what to say and dosay and do•In small groups – reporting back to In small groups – reporting back to the larger groupthe larger group•Each of small groups addressing 5 Each of small groups addressing 5 challenges of their choicechallenges of their choice

Activity

Alberta Regional Consortia

Page 74: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaboration and Wrap Collaboration and Wrap AroundAroundSuccessSuccess

Is more likely when there:Is more likely when there:•Are shared beliefs and valuesAre shared beliefs and values•Is commitment to the child/youth and familyIs commitment to the child/youth and family•Is support from leaders within partnering Is support from leaders within partnering organizationsorganizations•Is a balance between tangible resources (such Is a balance between tangible resources (such as time, space, personnel) and intangible as time, space, personnel) and intangible resources (such as dedication and commitment).resources (such as dedication and commitment).•Is/are individuals with attitude and skills to Is/are individuals with attitude and skills to Champion CollaborationChampion Collaboration

Alberta Regional Consortia

Page 75: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Collaboration and Wrap Collaboration and Wrap AroundAroundSuccessSuccess

Is more likely when there:Is more likely when there:

Are individuals with attitude and skills Are individuals with attitude and skills to to Champion CollaborationChampion Collaboration

Alberta Regional Consortia

Page 76: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Next StepsNext Steps

Stage 1: Development of materials and Stage 1: Development of materials and resourcesresources

Stage 2: Awareness sharing of resourcesStage 2: Awareness sharing of resourcesVideos: Introductory video and 11 principlesVideos: Introductory video and 11 principlesCollaborative Conversations: facilitator Collaborative Conversations: facilitator

GuideGuideCollaboration HandoutCollaboration HandoutCollaboration Placemats and BookmarksCollaboration Placemats and BookmarksAlberta Wraparound research ProjectAlberta Wraparound research ProjectWebsite informationWebsite information

Alberta Regional Consortia

Page 77: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Next StepsNext StepsStage 3: Facilitation Stage 3: Facilitation

Leadership DevelopmentLeadership Development

Facilitation Leaders: Provided with Facilitation Leaders: Provided with Shared learning including common Shared learning including common

understanding and languageunderstanding and language Resource materials to provide 1-day Resource materials to provide 1-day

Community Collaboration Champion Community Collaboration Champion DevelopmentDevelopment

Coaching support to Coaching support to Co-facilitate the next phase of sharing Co-facilitate the next phase of sharing Obtain and share data on trainingObtain and share data on training

Alberta Regional Consortia

Page 78: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Stage 4:Stage 4:Community Collaboration Community Collaboration Champion DevelopmentChampion Development

Collaboration Facilitation Leaders will Collaboration Facilitation Leaders will Facilitate the development of Facilitate the development of Collaboration Champions by:Collaboration Champions by:

Plan, organize and set up and Co-facilitate a Plan, organize and set up and Co-facilitate a 1 day workshop within their community on 1 day workshop within their community on Collaborative Practices – using the resource Collaborative Practices – using the resource data provideddata provided

Collect data on Collect data on Presentation and participants feedback Presentation and participants feedback School/agency/organization session on when School/agency/organization session on when

Collaborative Practices materials are utilized Collaborative Practices materials are utilized

Alberta Regional Consortia

Page 79: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Stage 5:Stage 5:School/Community School/Community

Collaboration MeetingCollaboration MeetingCollaboration Champions will:Collaboration Champions will:

Utilize resources and skills during meetings to Utilize resources and skills during meetings to foster a culture of collaborationfoster a culture of collaboration

This may include for example setting up specific This may include for example setting up specific meeting where each of the Principles are meeting where each of the Principles are discussed, possibly including the utilization of discussed, possibly including the utilization of the videosthe videos

Report back to the Facilitation Leaders on the Report back to the Facilitation Leaders on the utilization of the techniquesutilization of the techniques

Alberta Regional Consortia

Page 80: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Next Steps:Next Steps:Further Learning Further Learning

OpportunitiesOpportunities• Next Sessions for Facilitator Next Sessions for Facilitator

Leadership Collaboration Leadership Collaboration Development:Development: Calgary October 3 Calgary October 3 Grand Prairie October 11 & 12Grand Prairie October 11 & 12Lethbridge October 17 Lethbridge October 17 St. Paul October 24 & 25St. Paul October 24 & 25Red Deer October 27 & 28Red Deer October 27 & 28Edmonton Nov 1Edmonton Nov 1

Alberta Regional Consortia

Page 81: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Next Steps:Next Steps:Further Learning Further Learning

OpportunitiesOpportunities• Other possibilities for Facilitator Other possibilities for Facilitator

Leadership in Collaboration Leadership in Collaboration development:development: for regions outside of those indicatedfor regions outside of those indicatedSpecifically designed for other groups Specifically designed for other groups

or organizations or organizations

Alberta Regional Consortia

Page 82: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Next Steps:Next Steps:Further Learning Further Learning

OpportunitiesOpportunities• The Art of Focused ConversationThe Art of Focused Conversation

http://ica-associates.ca

Group Facilitation Skills (2 day session)Group Facilitation Skills (2 day session)Toronto Toronto September 19-20September 19-20

November 17-18November 17-18

Vancouver Vancouver November 15-16November 15-16

• Solution Enhanced CoachingSolution Enhanced Coachingwww.dynamicdevelopment.ca

Foundations of Coaching (2 day)Foundations of Coaching (2 day)Canmore Canmore October 14 & 15October 14 & 15

Alberta Regional Consortia

Page 83: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Individual Goals and Individual Goals and ProcessProcess

Call to ActionCall to Action::

Complete Call to Action WorksheetComplete Call to Action Worksheet

What is your personal goalWhat is your personal goaland what are your plans for successful and what are your plans for successful completioncompletion

Alberta Regional Consortia

Activity

Page 84: Facilitation Leaders  and Collaboration Champions by  Dwaine M.  Souveny

Alone we can do so littleAlone we can do so little

……together we can do so together we can do so muchmuch

Helen KellerHelen Keller

Alberta Regional Consortia