facilities committee meeting...aramark monthly energy report (reporting resumed) • energy star...
TRANSCRIPT
Facilities Committee MeetingMarch 7, 2019
Energy Management Update Energy Performance Report Update
Security Update Work in Progress
Facilities Improvements Projects Update Rolling Hills Elementary School Additions & Renovations Project
Wrightstown Elementary School Additions & Reno. Project
New Newtown Middle School Construction
Holland Middle School Additions and Renovations Project
AGENDA
Capital Improvements Projects Update 2019 Capital Improvements Project Update
CRHS North Natatorium Seating Improvements
Chancellor Center Security Improvements
Facilities Improvements Master Planning 10-Year Plan
Miscellaneous Athletic Field and Maintenance Paint Supply Bid No. 19-12
Board Agenda Items
Public Comments
AGENDA
Energy
Management
Update
Energy Management UpdateAramark Monthly Energy Report (Reporting Resumed)
• ENERGY STAR Portfolio Manager and the National Oceanic and Atmospheric Administration (NOAA) weather data availability has resumed.
• Reports for the month of October and November 2018 are included in this update.
• Updating ENERGY STAR Data Verification checklists for all schools to update relevant information, including but not limited to:– Square footage– Number of occupants (staff and students)– HVAC system type– Parking lot size– Meter types– Green features (solar)
Energy Management UpdateAramark Monthly Energy Report
Energy Management UpdateAramark Monthly Energy Report
Security
Update
Security Update
Work in ProgressItems include, but are not necessarily limited to:
• CRSD Community Security Forum Date: March 19, 2019 Time: 7:00pm Location: Newtown Middle School Who: CRSD Security Leadership
DA WeintraubTownship and Borough Police ChiefsALICE National Certified Trainer
What: Overview of the District Security, including the ALICE Program, Safe2Say Something Program and other security measures
Security Update
Work in ProgressItems include, but are not necessarily limited to:
• Grant Applications (Processed): Programs – ALICE Training Received $20,000 Intrusion Hardware Received $25,000 Mental Health Initiatives Waiting for Response
Security Update
• Legislative Changes – Act 44 of 2018 (Senate Bill 1142)
School Safety and Security – State Police Risk and Vulnerability Assessments
• State police must establish three “Risk and Vulnerability Assessment” teams by 31MAR19
• Three teams composed of at least three troopers each to operate within three geographical regions by the State Police in consultation with the Committee
• Troopers assigned to these teams must be trained in the “best practices” assessment criteria as established by the Committee
• Assessment of school entities must be free and priority given based on the ranking of the school entities market value/income aid ratio
• Teams must report annually to the Committee
Facilities
Improvements
Projects Update
Rolling Hills Elementary School
Additions and Renovations Project
Preconstruction Update
Facilities Improvements Projects UpdatesRolling Hills Elementary SchoolAdditions and Renovations Project
• Processing Contractors and Professional Services Agreements• Working on other Preconstruction Activities, including but not limited to:
• Bonds and Insurance• Project Schedule and Submittals• List of Subcontractors• Preliminary Schedule of Values• Permitting• Preconstruction Meeting with contractors, consultants and authorities
(Meeting scheduled for 13MAR19)
• Value Engineering Mechanical Bid – Evaluating cause of elevated SF cost and potential actions/cost reduction alternatives
Facilities Improvements Projects UpdatesRolling Hills Elementary SchoolAdditions and Renovations Project
• 19FEB19 Community Meeting at RHES was well attended. Topics included:• Overview of New Floor and Site Plan• Project Schedule• Use of former RMS as temporary RHES• Overview of former RMS Floor and Site Plans• Comparison of Construction Values (Occupied vs. Unoccupied)• Transportation considerations (Andy Ro – Supervisor of Transportation)
• Site activities commence on 06MAY19 – Ground Breaking considerations?
Rolling Hills Elementary SchoolAdditions and Renovations
M I L E S T O N E S C H E D U L E
21FEB19 Board Approvals:
22FEB19 to05MAY19
Preconstruction Activities – Contracts, Bonds, Insurance, Submittals, Schedules, Meeting with Authorities, Permitting, etc.
06MAY19 Ground Breaking – Site Work Only
25JUN19 CRSD Vacates RHES
04JUL19 Renovations, Additions and Site Improvements Commence
01JUL20 Final Completion of Construction Activities
05JUL20 Furnish RHES and Relocate Teaching Materials from RMS
August 2020 Staff and Students Occupy Renovated and Expanded RHES
Wrightstown Elementary School
Additions and Renovations Project
Construction Update
Facilities Improvements Projects UpdatesWrightstown Elementary SchoolAdditions and Renovations Project
• Construction progress on pace for 30JUN19 project completion• Above ceiling rough-in generally complete, including, but not limited to:
• Fire protection systems• Low voltage wiring (safety systems, security, phones, intercom,
dashboard)• Hydronic piping• Domestic piping• Building management systems• Electrical systems (Permanent power energized by PECO)• HVAC systems
• Finishes in progress including, but not limited to:• Flooring systems• Painting• Wood casework• Ceiling systems• Whiteboards• Projectors
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectAbove Ceiling Rough-In
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectMechanical Room
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectToilet Rooms
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectCorridors
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectCorridors and Terrazzo Flooring System
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Casework
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Casework (Value Added Storage)
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Visual Display Boards
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectExterior Elevation – New Classroom and Gymnasium Addition
Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectGymnasium Addition
New Newtown Middle School Project (Demolition and Site Work)
Construction Update
Facilities Improvements Projects UpdatesNew Newtown Middle School Project(Demolition and Site Work)
• Existing building demolition is complete• Site is 99% restored• Parking Lot final section of paving scheduled for spring break• Final accounting of contracts and closeout after site work is completed• Finalize closeout with Township – reduce escrow for 18 month warranty
period
BRESLIN RIDYARD FADERO ARCHITECTS
Holland Middle School
Additions and Renovations Project
Closeout Update
Facilities Improvements Projects UpdatesNew Newtown Middle School Project(Demolition and Site Work)
• Completing final punch list items• Walking path from HMS to Buck Road – reviewing ponding on path• Finalize closeout with Township – reduce escrow for 18 month warranty
period
Capital
Improvements
Projects Update
Capital Improvements Projects Updates2018-19 CIP (Summer 2019)
• Processing Contractors and Professional Services Agreements• Working on other Preconstruction Activities, including but not limited to:
• Bonds and Insurance• Project Schedule and Submittals• List of Subcontractors• Preliminary Schedule of Values• Permitting• Preconstruction Meeting with contractors, consultants and authorities
(Meetings scheduled for 29MAR19)• Other CIP Projects to be considered:
• CRHS North Natatorium Seating• Chancellor Center Security Improvements
Capital Improvements Projects UpdatesCRHS North Natatorium Seating Improvements
Project History and Proposed Plan
• First discussed at October 2016 FACCOM meeting• Project was not moved forward at that time• Conditions of Natatorium seating and safety concerns remain the same• Concerns raised by community, several minor incidents• Existing conditions are technically grandfathered under prior building codes• Safety concerns have been expressed including proposed remediation:
Stair treads and risers are nonconforming and uncomfortable to navigate Handrails are absent at four (4) sets of bleacher stairs The aisle widths are narrow and nonconforming The entry level aisle include a series of elevated landings creating
numerous trip hazards The guard rails are open and provide little fall protection
• All components listed must be addressed as a single project in an effort to improve the safety concerns and meet current codes. Incidental work includes:• Replacing reduced seating capacity at top level lost during aisle width
adjustments, lighting at risers, coating of concrete seating area
Council Rock School District2016-2017 Capital Improvements Plan
CRHS North – Facility Improvement Project (Non-Renewal Work)Natatorium Bleacher Improvements
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Upgrades and Improvements:Stairs, landings, railings, fall protection.
Slides from October 2016
Council Rock School District2016-2017 Capital Improvements Plan
CRHS North – Facility Improvement Project (Non-Renewal Work)Natatorium Bleacher Improvements
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Landings at access aisle. Consider infill to reduce tripping potential.
Treads and risers dimensions,handrails, and stair widths. Consider modifying stair runs and adding hand rails.
Railing configuration and infill. Consider modifying railing and adding fall protection.
Select areas of ceramic tile repairs at pooldeck, access to Natatorium and Gym lockers are in poor condition. Consider replacement and repairs at select areas.
Slides from October 2016
This project hasbeen addressed
Capital Improvements Projects UpdatesCRHS North Natatorium Seating Improvements
CRHS North Natatorium Seating ImprovementsBudget and 2018/19 CIP Budget Summary Update
Description Estimated Cost Comments
Current Status of CIP Budget
Fees reallocated to 2019-20 CIP’s $969,650
• As presented 14FEB19• Current CIP Projects
include contingencies of $250k and a material allowance of $80k
CRHS North Natatorium Seating Imp.
Estimated Construction Cost $243,360 From 2018/19 CIP
Fees and Contingencies (25%) $60,840
Total Estimated Project Cost $304,200
Total Adjusted CIP Funds Remaining $665,450 Excludes CC Security Project
CRHS North Natatorium Seating ImprovementsPreliminary Schedule
Activity Start Finish Comments
Board formal approval to proceed ----- 21MAR19Approval of SGA Agreement
Design and Approvals 25MAR19 25APR19 To be confirmed
Bidding and Awards 02MAY19 16MAY19 FACCOM and Board Mtg
Construction and Closeout 01AUG19 15SEP19
Capital Improvements Projects UpdatesChancellor Center Security Improvements
Proposed Security Improvement at Chancellor Center
• Ongoing security upgrades are being addressed districtwide• Improvements and upgrades are addressed based on current events and
ongoing knowledge and learning from our security team• Rollout of ALICE training to staff has been positively received and has raised
many questions• Minimal upgrades greatly improve the security of entire building• The proposed scope generally includes the following:
• Addition of key fobs at existing entry doors to business and facilities office areas (2 doors)
• Addition of key fob access to elevator doors at main lobby (2 doors)• Replacement of steel swing gate at main lobby and replacement with
aluminum/glass door with key fob (single location)
Chancellor Center Security ImprovementsRepresentative Photos
Hollow Metal Entrance Doors• Add key fob devices to doors
that provide direct access to Business Office and Facilities -Transportation Offices
• Limits access to fob holders only
Elevator Doors• Add key fob devices to elevator
doors at main lobby only• Limits access to all other areas of
the building to fob holders only• Visitors would be greeted by
department staff at lobby and escorted to respective office area or provided entry by secretary at front desk via fob
Chancellor Center Security ImprovementsRepresentative Photos
Steel Swing Gate• Remove steel swing gate and
replace with aluminum entrance system similar to door to administration area.
• Limits access to all other areas of the building to fob holders only
Project Results:The addition of the proposed key fobs and door modifications will limit visitor access to the core building areas at entry level only.
Chancellor Center Security ImprovementsBudget and 2018/19 CIP Budget Summary Update
Description Estimated Cost Comments
Current Status of CIP Budget
Fees reallocated to 2019-20 CIP’s $665,450
Cost reflects assumption of the board approval to move forward with CRHS North Natatorium Seating Improvements
Chancellor Center Security Imp.
Estimated Construction Cost $35,000Preliminary Estimate (update after field investigations)
Fees and Contingencies (25%) $8,750
Design Contingency (5%) $1,750
Total Estimated Project Cost $45,500
Total Adjusted CIP Funds Remaining to be allocated to 2019-20 CIP Projects
$619,950Includes CRHS North Natatorium and Chancellor Center Security
Chancellor Center Security ImprovementsPreliminary Schedule
Activity Start Finish Comments
FACCOM discussion approval to procure pricing (CRSD to address documentation, pricing and project oversight)
----- 07MAR19
• Security scope of work to beaddressed through CoStars pricing with Access Security
• Door modifications to be addressed through MA adjustment with current contractor or via three quotes
Board approval of CoStars –Access Security
----- 18APR19 Board Meeting
Construction and Closeout 01May19 15July19
Facilities
Improvements
Master Planning
Facilities Improvements Master Planning10-Year Plan
• Developing 10-Year Plan including, but not necessarily limited to the following considerations:• ACHIEVE-Twilight-Sloan programs currently housed at LSAC facility• CRHS South Synthetic Turf Field Project (Consider teaming with CRHS
North Turf Replacement/Track Restoration Project)• Sol Feinstone Elementary School Additions and Renovations Project• Hillcrest Elementary School Additions and Renovations Project• Richboro Elementary School Additions and Renovations Project• Newtown Elementary School Additions and Renovations Project
• A preliminary Budget and Schedule for all projects has been prepared.
• CRSD working with commercial realtor to develop options for the ACHIEVE-Twilight-Sloan programs.
Facilities Improvements Master Planning10-Year Plan
• Further discussions planned for 11APR19 Financing Committee Meeting. Facilities related components will be included during the meeting.
• The initial DRAFT Facilities Improvements Master Plan reflected a project start date for Sol Feinstone Elementary School Additions and Renovations during the summer of 2020.
• No projects beyond the current Rolling Hills Elementary School Additions and Renovations Project have been approved by the Board.
• To be proactive, in an effort to maintain a possible 2020 start, a RFP for SFES Architectural Services has been sent to select firms, interviews are upcoming.
Facilities Improvements Master Planning10-Year Plan
• The 04APR19 FACCOM Meeting will be dedicated to interviews for Architectural Services for the potential Sol Feinstone Elementary School Additions and Renovations Project (Tentatively 2020 start of construction).
• RFP distributed to three (3) highly qualified architectural firms with each with significant experience in the public school arena.• The three (3) firms are as follows:
Breslin Ridyard Fadero (Allentown, PA) CRSD Projects: NMS
KCBA Architects (Hatfield, PA) CRSD Projects: -----
Schradergroup (Philadelphia, PA) CRSD Projects: CES, GESHMS, WESRHES, NOC
BRESLIN RIDYARD FADERO ARCHITECTS
Facilities Improvements Master Planning10-Year Plan
• RFP/Interview Schedule:• RFP Distributed to Architectural Firms 25FEB19• Pre-Submission Conference at SFES: 05MAR19• Question Deadline: 12MAR19• Submission of Proposals: 27MAR19• A/E Team Interviews: 04APR19
KCBA Architects 6:45pm 7:15pm HCR 1• move to HCR1 5 minutes Breslin Ridyard Fadero 7:20pm 7:50pm HCR 2• move to HCR2 5 minutes Schradergroup 7:55pm 8:25pm HCR 1
• CRSD Approval of Architectural Team: 18APR19
• Project Schedules, Budgets and Financing to be discussed 11APR19
Miscellaneous
Update
• Bid Recommendation and Summary:
– Athletic Field and Maintenance Paint Bid No. 19-12• Ricciardi Brothers Inc.
$ 7,569.91
Bid Results:
ARC Sports Incomplete Bid
METCO Supply, Inc. Incomplete Bid
Pioneer Manufacturing Company Incomplete Bid
RPT New York, LLC $ 14,160.00
Ricciardi Brothers, Inc. $ 7,569.91
Supplies Bid
Supply bid includes, but not limited to:Paint for game lines, interior/exterior paint, traffic paint,Rollers/brushes and sealant
Board Agenda Items
Board (BA) / Consent Agenda (CA) Items
Supplies Bid ResultsBid 19-12 Athletic Field and Maintenance
Paint Supplies
o Bid Tabulations will be included on Board agenda
o Bid Summaries will be included on Board agenda
Bid No. 19-12 Paint Supplies: $ 7,569.91
CA
Upcoming Meetings & Topics:Meetings and Topics include, but may not be limited to:
MEETING DATE PROBABLE TOPIC
04APR19 - 6:30pm start Possible Maintenance/Service/Supplies Bid Summaries
04APR19 - 6:30pm start Architects interviews for Sol Feinsone ES Additions and Renos
11APR19 - FINCOM 10-Year Master Plan (Projects, Budget, Schedule and Financing)
11APR19 - FINCOM Potential Board Agenda Items – Pending outcome of Master Planning discussions:• SFES Professional Services (Arch/CM)• CRHS South/North Synthetic Turf Projects
Note: Dates and Topics are Subject to Change and/or Expand
Public Comments - Thank you!Next Meetings: Thursday, April 4, 2019 (FACCOM) 6:30pm
Thursday, April 11, 2019 (FINCOM)