NDSU - VPFA Training NDSU Policy: Section 708: Campus Maintenance and

Service Requestshttp://www.ndsu.nodak.edu/policy/708.htm

Request For Estimate Fill out Service Request Form, which can be accessed at: http://facilities-mgmt.ndsu.nodak.edu/maint_const/servreq.pdf Requires departmental funding. Requestor will be contacted by the assigned Project Manager in the

order in which the requests are received. Project Manager calculates estimate, and requestor will be mailed a

“budget estimate.” After departmental approval, return signed copy of estimate form to

Facilities Management and your project will be placed in project queue.

NDSU - VPFA Training FAMIS

Facilities Asset Management Information Software – Facilities Management Software which is an ancillary system to PeopleSoft.

Billing is through an interface to PeopleSoft. Departments can request access to Discoverer Reports, which will then provide the detail of the charges in a particular billing cycle:http://facilities-mgmt.ndsu.nodak.edu/famis/index.html

URL to run your reports once you have access:http://www.fac.nodak.edu/discoverer/viewer

Training is provided quarterly, or by request. Please contact Lori Lee at 1-6520 if you require training.

NDSU - VPFA Training Space Move Authorization Forms

• These forms exist to collect the necessary information needed to maintain the University's facility space inventory. The information is updated on the FAMIS Facilities database for Space Use Analysis through the use of these records. This database provides information for campus planning; grant applications, building renovations, and ensuring building code compliance and utility usage. Please refer to the Space Move Authorization Form Instructions regarding whether to use Form A or Form B.

Instructions for Space Move Authorization Formshttp://facilities-mgmt.ndsu.nodak.edu/famis/SpaceAuthorizationInstructions.pdf

NDSU - VPFA Training

• Form A. When moving personnel from one room to another within the same department fill out the INTRA-DEPARTMENTAL MOVE FORM (ex: English dept. move personnel room 109 to room 229).

http://facilities-mgmt.ndsu.nodak.edu/famis/FAMIS_SpaceMove_FrmA.pdf

• Form B.When moving a person(s) into another department’s space fill out the SPACE MOVE AUTHORIZATION FORM (ex. English dept. personnel move into a room that is unoccupied or occupied by communications dept.)

http://facilities-mgmt.ndsu.nodak.edu/famis/FAMIS_SpaceMove_FrmB.pdf

For questions, please contact Chris Hamre at 1-9529, or christopher.hamre@ndsu.edu

NDSU - VPFA Training Motor Pool Reservations

Phone in State Fleet vehicle requests to 231-9619, hours of operation 7:30 am to 4:00 pm

Faculty, Staff, and Students must submit Reservation Form for billing purposes prior to vehicle release. Students traveling without faculty/staff member must also submit Student request for travel form. The above forms can be found at: http://facilities-mgmt.ndsu.nodak.edu/transportation/index.html

Large Passenger (LP) Van Training Schedule and Guidelines (LP consists of 12 and 15 passenger vans)

http://facilities-mgmt.ndsu.nodak.edu/transportation/index.html

NDSU - VPFA Training State Fleet Policy Manual

http://www.dot.nd.gov/divisions/fleet/docs/fsmanual.pdf

State Fleet Rental Rates Updated quarterly by DOT and notice forwarded by NDSU Motor

Pool to Departments. Current State Fleet rates found at:http://www.dot.nd.gov/divisions/fleet/docs/rentlrate.pdf

NDSU - VPFA Training Key Requests

Complete key request form with the following required information: NAME EMPL ID BUILDING ROOM NUMBER KEY CODE

Building Key Control Official must sign off on all key requests It is the policy of the Facilities Management Department to issue no more

than one key per person for each lock. If a lock needs re-keying, also complete a service request form.

http://facilities-mgmt.ndsu.nodak.edu/card_key/key_request_form.pdf

NDSU Policies Policy 707 – Access Control and Building Security http://www.ndsu.nodak.edu/policy/707.htm

NDSU Campus Parking Office

The Campus Parking Office is responsible for parking permits and parking enforcement on the NDSU campus

The Campus Parking Office is within the Facilities Management Department located in Thorson Maintenance Center

Hours of Operation: 8 AM – 5 PM, Mon – FriDept. #3310 Phone: 231-5771http://facilities-mgmt.ndsu.nodak.edu/parking/

NDSU Campus Parking Office

Manage 8167 parking spaces67 lots from one space to 1500 spacesStudent lots – Residence HallsStudent lots – CommutersFaculty/staff lots Metered lotsPay Station lots

NDSU Campus Parking Office

Conduct permit sales throughout the yearAnnual, temporary, one-day permitsStudents, faculty, staff, visitors, vendorsOnline purchase systemRevenue from parking permit sales are invested directly

back into parking facilities; (i.e.: improvements, construction, resurfacing, striping, equipment, snow removal, signage)

NDSU Campus Parking Office

Enforcement in cooperation with City of FargoParking Enforcement Officers dispatched through

this officeCitation fines are collected by City of FargoCitation appeals are available online at the Campus

Parking Office websiteUnpaid citations will result in a summons from the

City of Fargo and possible impound

NDSU Campus Parking Office

How to handle…Guests invited by departments? Event/conference parking requests?Vendors servicing your department?New employees?Retired employees?After-hours, weekend, holiday parking?Time zones enforced 24/7

NDSU Campus Parking Office

Metropolitan Area Transit (MAT)“Bison Ride Free” with valid student IDRoute 13A & 13B to NDSU DowntownOn-Campus Circulator (31) every 15 minutesNear-Campus Circulator (32) every 30 minutesEvening Circulator (35) every 20 minutesCirculators FREE and open to the public www.ndsu.edu/bus-shuttle/