facilities rental information · catering: the gmd is not responsible for any food items brought on...
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Reservations & Deposit:• Adepositof$100or25%oftotalrentalfee(whicheverisgreater)isduewiththesignedcontract.Totalrentalfeeisdueontheday
ofrental.Reservationsaretentativeuntilthemuseumhasreceivedasignedagreementanddeposit.• Cancellationsmustbemadeninemonthsinadvanceforweddingsandtwomonthsinadvanceforallotherrentals.Depositwillbe
forfeitedwithoutpropercancellationnotice.Acancellationfeewillbechargedonallcanceledrentals.• Allorpartofanydepositmayberetainedagainstcleanupcosts,damage,orlossincurred.Ifdamagesexceedthedeposit,youwillbe
heldresponsibleforfullpayment.• Depositisduewithsignedrentalcontract.NOEXCEPTIONS.• A$100‘afterhours’feewillbeapplied,foranyrentalsexceedingthespecifiedcontracttimelimit.• TherentershallassumeallfinancialresponsibilityforanydamagesorlossofDistrictpropertyandforanypersonalinjurytoany
memberofthegroupserved,whichmayoccurasaresultoftheuseoftheproperty.Acertificateofinsurancemayberequested.
Checks: Checkfortherentalfeemustbewrittenseparatefromthedamageandkeg/beer/winedeposits(ifapplicable).ChecksmustbepayabletotheGroutMuseumDistrict.
Alcohol: Pleaseseethe GMD Alcohol Policy,ifalcoholwillbepresentatyourevent.SmokingisprohibitedatallGMDFacilities.
Decorations: PleasecheckwiththeEventCoordinatorforanyspecificdecoratingrequests.Tapeoradhesivematerialsofanykindonwallsorceilings,confetti,glitter,fogmachines,candlesand/oropenflamesarenotpermitted.Violatorswillbechargedfulldepositfee.NoExceptions.
Set Up/Tear Down: TheGMDwillhaveallsetup(table,chairs,andlinens)readyforyouuponarrival,withthecompletionofthegivenfloorplan.Youwillnotberesponsiblefortearingdowntheseitems.• Renterisresponsibleforallothercleanupand/orarrangingforthis,priortoevent.Thisincludes:clearingtables,foodstorageand
cleanup.• Alldecorations,materials,equipmentandfoodmustberemovedimmediatelyafteryourevent.• TherentedfacilityMUSTlookexactlyasyoufoundituponyourarrival,whenyouleavethefacility.Depositwillnotbereturnedif
rentedfacilityisnotproperlycleanedandcleared.
Catering: TheGMDisnotresponsibleforanyfooditemsbroughtontothepremisesduringaneventexceptforcateringcoordinatedbytheGMD.• Alleventsrequiringcateringservicesaretobeprovidedby licensed catering firms contractedbytherenter.Renter/caterermust• pre-arrangeifitemsaretobedeliveredpriortorentaltimes.WhenNOTusingalicensedcaterer,renterswillneedtoprovidea
copyofhomeowner’sorrentersinsurancewhenbringingpreparedfoodtotheevent.• WerequirecopyofcatererslicenseonfileattheGMD,priortoanyserviceoffood.Frying,sautéing,grillingandgreasenot
permitted.• Allcateredfoodservicesaretheresponsibilityofcatererand/orrenter.GMDeventstaffarenotresponsiblefortableclearing,etc-• Guests,food,andbeveragesarerestrictedtodesignatedareasasdeterminedpriortotheevent.
FACILITIES RENTAL INFORMATIONAVAILABLE SITES:BLUEDORNSCIENCEIMAGINARIUM|GROUTMUSEUMOFHISTORY&SCIENCE
SULLIVANBROTHERSIOWAVETERANMUSEUM|SNOWDENHOUSE
POLICIES
503 South St. Waterloo, IA 50701 | P: 319-234-6357 | GroutMuseumDistrict.org | “Like” us on Facebook to view our Rentals Album
TO RESERVE YOUR RENTAL PLEASE CONTACT EVENT & SALES COORDINATOR AT 319-234-6357
RENTAL DETAILS
GROUT MUSEUM/IOWA VETERANS MUSEUM RENTAL DETAILS & SNOWDEN HOUSE RATES & CAPACITY
HOURSBusiness HoursMonday-Saturday:9:00am–5:00pm
Building Rental HoursMonday-Saturday:8:00am–11:00pm
Sunday:Negotiable$50Surcharge RATE CAPACITYSnowden House $50/hr(perlevel) 100-120Request Snowden Brochure for additional info & policies.
SBIVM Lower Level:Lobby & Mess Hall $750 Banquet-200Mess Hall $350 Banquet-120, Lecture-150-200Lobby $450 Banquet-100 Lecture-90Theatre $100 65Ike Leighty Classroom $50 20Upper Level:Board Room $100 25Classrooms $75each 30 All 3 $200 90Combined Conference Rm $200 Lecture-110 Meeting-60 McElroy Trust Rm $125 Lecture-70 Meeting-40 Thomas Family Rm $75 Lecture-30 Meeting-20
Imaginarium: Request Birthday Parties Brochure for details
Add a self guided tour, $4 per person, to any rental.
AMENITIES CHART
OTHER AMENITIESAlcoholService52”TV/DVD
DryEraseWall&MarkersDryEraseBoard&Markers
EaselVideoWall
Podium&MicrophoneCoffee
TableLinensChairCovers
Wi-FI Available
Set-
Up
Incl
uded
Wifi
Av
aila
ble
Kitc
hen
Acce
ss
Dish
war
e Av
aila
ble
Whe
elch
air
Acce
ss
Pian
o
Proj
ecto
r &Sc
reen
Lobby X X X X X
Mess Hall X X X X X X
Theater X X X X
Ike Leighty Classroom X X X X
Board Room X X X X X
Classrooms X X X X
Combined Conference
RoomX X X X X
Imaginarium X X X X
Snowden Upper X X X X X X
SnowdenLower X X X X X X X
Amen
ity
Location
Ask the Event Coordinator about our Membership, Veterans, and Non-Profit Discounts