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The Mounds View School District encourages the use of school facilities by District 621 residents. When not in use by one of our own Community Education or school sponsored activities, and facilities are offered to other local groups and organizations.

How to Rent School Facilities

Individuals and organizations using Mounds View School Facilities must complete and facility request form, have an approved permit and a Certificate of Liability Insurance on file at the Community Education office prior to the desired date of usages. A copy of your insurance certificate confirming liability coverage in the minimum amount of $1,000,000 per person and $2,000,000 per occurrence. We also require that District 621 be named as the certificate holder. See page 6 for a sample) Permits will be approved according to our prioritized guidelines set fourth in policy EG-5152, found on page 3. Cancellations must be made within 48 hours of the activity or permit fees will still be charged. No Show Fee is $30.00

All groups must complete a Facility

Request Form and it must be received in our office 10 working days prior to event to ensure space and staffing.

How to receive a request form: 1. Online : www.moundsviewschools.org click on the Community Education tab click on facilities rental 2. In person: Mound View District Office 4570 Victoria St. N Shoreview, MN 55126 Completed forms may be: 1. Sent electronically to: Barbara.montero@moundsviewschools.org 2. Faxed to: 651-621-6046 3. Mailed to the District office 4570 Victoria St N Shoreview, MN 55126 Attn: Facilities

Mounds View School’s buildings and grounds are tobacco free and handicap accessible. Weapons are not allowed on the premises.

Facilities Scheduling Brochure

Facility Use Rules and Regulations All groups must have an approved permit prior to facility use.

Groups using the facilities are restricted to the activity hours stated on their permit. Indicated set up and/or tear down time on your request form. By accepting a permit, the applicant agrees to accept full responsibility for injury to person and damage to property during the time facilities are used under this agreement. Outside organizations using the school districts facilities are required to furnish a Certificate of Insurance, confirming liability coverage in the minimum amount of $1,000,000 per person and $2,000,000 per occurrence. We also require that District 621 be named as the certificate holder.

An adult group supervisor must be presented from the time of entry into the facility until all participants have departed. The leader must identify him/herself to the building supervisor present in the building. Groups are responsible for setting up and returning rooms and equipment used the same location and arrangement they were prior to usage. Clean up fee will be assessed if areas are left in poor condition. ($25 classroom, $50 fields/gyms) Gambling and drinking or the possession of Intoxicants within the school buildings or on school property is specifically prohibited by law.

Food & Beverages Food and beverage may be served only in designated areas and must be authorized in the building usage permit. Food permits are required if serving, catering, or selling food or beverages. Pot lucks do not require a permit. You may use our district Nutritional Services and staff by calling 651-621-6023. If not using our district services, you will need to call Ramsey County Dept. of Health at 651-266-1172 for a food permit. Cancellations/changes/fees Permit revision/cancellations must be Requested 48 hours in advance to avoid a no show fee ($30.00). Permit times, facility and equipment may be changed only with the approval of the Community Education Office. All building permits are subject to cancellation by the Community Education Department for the following reasons: 1. Infraction of regulations governing usage. 2. Failure to use a permitted facility for two (2) successive sessions without advance notification to the Community Ed office. 3. Preemption by a government or school activity. 4. Insurance Certificate is not provided provided 5 business days prior to the scheduled event. 5. Inappropriate behavior of all facility users (including spectators.)

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EG-5152 Public Use of School Facilities The guidelines set forth in these reg-ulations support Policy EG-5152. Mounds View Community Education Department coordinates the usage of the District #621 school facilities. I. Definitions & Priorities A.Government activities: elections, caucus meetings, public hearings, police and fire examinations B. School organizations/activities: to include school curricular, co-curricular, extra-curricular, school advisory groups, committees and all directly controlled school organization/activities. C. Municipal youth activities: to include youth recreation D. Youth community organizations: to include recognized District 621 youth athletic associations, scout groups, 4-H, etc. Rosters are required to validate 80% district participants for group desiring resident status. E. Municipal adult activities to include adult basketball and volleyball leagues F. Adult community groups/organizations Groups able to show evidence that 80% of the user group lives at an address within District #621 or are School District #621 employees.

G. Non-resident groups/organizations Groups unable to meet the criteria established in item F will be charged non-resident fee. H. Commercial groups Groups which operate for profit will be charged a commercial fee. I. Fund raisers Activities which are fee oriented will be charged a commercial fee. Designated available school usage hours Hours in which custodial services are routinely available. School Year: Elementary schools are available Monday through Friday from 5 minutes after the official day school dismissal time until 10:00 p.m. Island Lake and Turtle Lake are also open Saturday, 8:00 a.m.-4:00 p.m. Secondary schools are available from 5:00-10:00 p.m., Monday through Friday even-ing, and on Saturdays from 8:00 a.m.- 4:00 p.m. Summer: Schools available on weekdays. Elementary schools are available until 6:00pm . Middle schools and high schools are open until 10:00pm. Times outside these designated hours can be rented if space and staff are available.

Hourly Rental Rates Building Supervisor fee will be applied to permits . Custodial charges will be applied after 4:00pm on Saturdays during school year and all day Sundays all year. During summer, fees will be applied entire time.

Youth Rate District Adult Non– Resident Commercial

Gymnasium

Elementary 4.95 15.00 42.50 85.00

Middle School/ Island Lake and Turtle Lake

7.50 20.00 55.00 110.00

High School 9.90 25.00 67.50 135.00

Café/Multi Purpose

Elementary 4.95 15.00 30.00 60.00

Middle School 4.95 15.00 42.50 85.00

High School 4.95 15.00 42.50 85.00

Kitchen

Elementary 4.95 15.00 30.00 60.00

Middle School 4.95 15.00 42.50 85.00

High School 4.95 15.00 55.00 110.00

Classrooms

Elementary 3.00 11.00 22.50 45.00

Secondary 3.00 11.00 30.00 60.00

Other rooms

Conference / Meeting 4.95 15.00 37.50 75.00

Forum—HS 4.95 20.00 55.00 110.00

Commons– HS 4.95 15.00 37.50 75.00

Concession Stand Stadium 10.00 10.00 25.00 25.00

Library/IMC

Elementary 4.95 15.00 30.00 60.00

Middle School 4.95 15.00 42.50 85.00

High School 4.95 15.00 55.00 110.00

Music/Band 4.95 15.00 55.00 110.00

Auditorium 9.00 23.00 75.00 150.00

Pools

School year rate 7.50 20.00 50.00 100.00

Summer ( June—Aug) 27.50 40.00 75.00 150.00

Fields *

Baseball/softball 8.00 17.00 42.50 85.00

Football/Soccer 8.00 17.00 42.50 85.00

Stadiums 30.00 45.00 75.00 125.00

Tennis Courts - - 10.00 35.00

* Striping or dragging beyond the regularly schedule weekly maintenance of the fields by Mounds View School District is based on time and materials.

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Extra Charges Hourly Rate Daily Flat Rate Other

Auditorium Sound & light Technician

$15.00

Building Supervisor Full rate (Non resident & Commercial)

$14.00

Building supervisor General Rate (District Youth & Adult)

$9.00

Clean up—classroom $25.00

Clean up—other $50.00

Custodial Regular rate

$26.50

Custodial Overtime During school year, fees will be applied on Saturday’s after 4:00pm. During summer, fees will be applied entire time.

$39.76

Custodial Sunday/Holiday Fees will be applied entire year on Sundays.

$53.00

Damaged/Lost/ or stolen equipment

Replacement Cost

Kitchen Cooler $20.00

No Show Fee $30.00

Piano Tuning $75.00

Snail Lake Parking Lot Summer Permit

$800.00

Stadium Lights $20.00

Stadium Supervisor Will be applied for all groups using stadium

$16.00

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Scheduling time line and priority to use Mounds View Public Schools facilities

School Year:

June 1-June 14 School district activities and events

June 15-June 30 Community Education Programs

July1-July 14 Municipal youth recreation programs (City Park and Recreation)

District youth athletic associations or coaches who work through municipal recreation departments to schedule programs

July 15-August 14 Community youth groups on a first-come-first-served basis.

August 15-August 31 Municipal adult recreation programs (City Park and Recreation)

September 1-September 14 Community Adult groups

September 15 Non-resident and commercial groups (youth or adult)

Summer:

December 31 School district determines which buildings are available during summer

January 1-January 14 School district activities and events

January 15-January 31 Community Education Programs

February 1-February 14 Municipal youth recreation programs (City Park and Recreation)

District youth athletic associations or coaches who work through municipal recreation departments to schedule programs

February 15-February 28 Community youth groups on a first-come-first-served basis

March 1-March 14 Municipal adult recreation programs (City Park and Recreation)

March 15-March 31 Community Adult groups

April 1 Non-resident and commercial groups (youth or adult)

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Facility Request Form From must be submitted at least 10 days prior to date of request

FAX form to: 651-621-7405 Pike Lake Education Center • 2101 14th St. NW

New Brighton • MN • 55112 PHONE: 651-621-7400

Organization Name _________________________________________________ (EX: Shoreview Park and Rec, Scouts Troop #419, Mounds View Basketball Association)

Event Title______________________________________________(scout meeting, volleyball tournament/practice, banquet, etc)

Describe your activity: _____________________________________________________________________________________

Contact Person: _____________________________________Email Address__________________________________________

Address__________________________________ City_________________________ Zip_______________________

Phone # Work ____________________________ Cell _________________________ Home____________________

Person supervising event if different from contact person (name and phone #) __________________________________________

Organization Status (See Facility brochure to determine your status) District Youth_______ District Adult_______ Non-Resident (Youth or Adult)_______ Commercial_______

To qualify for district resident rates, you must have 80% of the participants from the Mounds View District. Rosters with names & addresses of participants may be required to verify 80% of resident status for priority scheduling.

Expected Attendance: # of youth_______________ # of adults __________________

We will be serving food: Yes ________ No ________ If, yes please describe ____________________________________ If “yes” an additional permit may be required Equipment needed from school district: AV _______________________________________ # of Tables_____________ # Of Chairs _____________________ Other ____________________________________________________________________________________________ CANCELLATIONS: You must notify the Community Education office 48 hours prior to event. No show fee is $30. LIABILITY: The responsibility and liability for injury to persons or damage to property must be assumed by the organization and/or the indi-vidual responsible for making application. Outside organizations using the school district facilities are required to furnish a certificate of insur-ance confirming liability coverage in the minimum amount of $1,000,000 per person and $2,000,000 per occurrence. We also require that District 621 be named as the certificate holder. If insurance certificate is not provided by renter at least 5 working days before event the permit will be

revoked.. The school district’s liability insurance does not provide protection to organizations using its facilities. I hereby certify that I am an agent of the above named organization and have been authorized to accept in their name the responsibility for observance of the rules and regulations as stated in Policy/Regulations #EG-5152 of the Board of Education as a condition of the issuance of this permit. I understand that the permit for the use of school facilities may be cancelled if any of the rules are violated.

I have read and understand the Policy/Regulations EG-5152 Public Use of School Facilities

Signature: __________________________________________________ Date: _________________________ Revised 9-2010

Day Date School Requested

Facility Space requested (Ex: Gym, Cafeteria, Au-ditorium, Stadium, Fields, etc)

Event Time Enter

Facility time

Leave

Facility time

Community Educa�on