facilities services -...

Facilities Services

Leadership Team Meeting October 21, 2015

Communicate

Clarify

Request Input (EOC Exam)

Purpose

Sales Surtax Priority List

Maintenance Reorganization

Capital Funding for Facilities

Agenda

Facilities Services

Capital Capital

#1




Agenda

Sales Surtax Facilities Renewal 33 Categories / Condition Code 1 – 5

Funded: 17 “Mission Critical” Categories in

Condition Code 1 13 Categories in Condition Code 2

$156,970,000

Sales Surtax

Safety & Code Deficiencies = $7,020,000

Mechanical Systems = $106,765,000

Building Envelope = $21,125,000

Electrical Systems = $18,151,000

Site Utility Systems = $3,909,000

Sales Surtax Funded

1. Safety and Building Code Deficiency Corrections (Condition Code 1 & 2 Funded) 2. ADA Code Deficiency Correction (Condition Code 1 & 2 Funded) 3. Fire Alarm System Renewal (Condition Code 1 & 2 Funded) 4. Central Mechanical Plant Renewal (Condition Code 1 & 2 Funded) 5. Cooling and Heating Control System Renewal (Condition Code 1 & 2 Funded) 6. Air Conditioning and Air Distribution Equipment Renewal (Condition Code 1 & 2 Funded) 7. Roofing System Renewal (Condition Code 1 & 2 Funded) 8. Exterior Building Wall Finish System Renewal (Condition Code 1 & 2 Funded) 9. Exterior Door/Window/Louver System Renewal (Condition Code 1 & 2 Funded) 10. Building Water and Sanitary Piping System Renewal (Condition Code 1 & 2 Funded) 11. Water Heating System Renewal (Condition Code 1 & 2 Funded) 12. Electrical Supply System (Transf., Switchgear, Wiring) Renewal (Condition Code 1 & 2 Funded) 13. Electrical Distribution System Renewal (Condition Code 1 & 2 Funded) 14. Electrical Components (Lightning Prot., Intercom, Gen.) Renewal (Condition Code 1 Funded) 15. Interior and Exterior Lighting Equipment Renewal (Condition Code 1 Funded) 16. Air Supply and Exhaust System Renewal (Condition Code 1 Funded) 17. Site Utility Systems (Gas, Electric, Storm, Water, Sanitary) Renewal (Condition Code 1 Funded)

Sales Surtax

18. Site Improvements (Parking, Paving, Walks, Signage) Renewal 19. Site Facilities (Pavilions, Athletic/Playfields, Concessions) Renewal 20. Restroom Fixtures Renewal 21. Plumbing Systems General (Custodial, Labs, Roof Drains, Water Fountains) 22. Interior Door Assembly Renewal 23. Restroom Finishes and Accessories Renewal 24. Building Cabinetry Renewal 25. Interior Specialties (Lockers, Theater Equip., Audit. Seating, Bleachers) Renewal 26. Interior Wall Finishes Renewal 27. Interior Ceiling Renewal 28. Flooring System Renewal 29. Interior Signage Renewal 30. Interior Stair System Renewal 31. Indoor/Outdoor Pool Renewal 32. Building Foundation System Renewal 33. Building Structural System Renewal

Not Funded

#2

Determining Priorities

Active Project Extension 25Campus Wide FCI - Sales Surtax Work 20Campus Wide FCI - All work Identified 15Work Performed During 7 Year Plan 10

Age of Facility 5Energy Usage 3

Safety/Code System FCI - Sales Surtax Work 7Mechanical System FCI - Sales Surtax Work 6Building Envelope FCI - Sales Surtax Work 4Electrical System FCI - Sales Surtax Work 3

Site Utility FCI - Sales Surtax Work 2

Facility

System

Priorities FacilityName

Facility Renwal Attachment F

Amount

Cumulative Amount

Year 1 Through June

30, 2016

Year 2 Through June

30, 2017

Year 3 Through June

30, 2018

Year 4 Through June

30, 2019

Year 5 Through June

30, 2020

Year 6 Through June

30, 2021

Ocean Breeze Elementary 1,364,555$ 1,364,555$ 1,364,555$ Cape View Elementary 1,634,684$ 2,999,239$ 1,634,684$

Delaura Middle 2,805,242$ 5,804,481$ 2,805,242$ Audubon Elementary 1,953,767$ 7,758,248$ 1,953,767$ Andersen Elementary 3,558,232$ 11,316,480$ 3,558,232$

Jefferson Middle 3,450,294$ 14,766,774$ 3,450,294$ Roosevelt Elementary 2,933,932$ 17,700,706$ 2,933,932$ Sea Park Elementary 1,984,193$ 19,684,899$ 1,984,193$ Tropical Elementary 2,727,964$ 22,412,863$ 2,727,964$ Palm Bay Elementary 1,869,739$ 24,282,603$ 1,869,739$ Discovery Elementary 2,532,815$ 26,815,418$ 2,532,815$ Oak Park Elementary 1,373,147$ 28,188,564$ 1,373,147$

Saturn Elementary 4,323,156$ 32,511,721$ 4,323,156$ Melbourne High 6,981,134$ 39,492,854$ 6,981,134$

Sabal Elementary 2,070,752$ 41,563,607$ 2,070,752$ Hoover Middle 3,331,788$ 44,895,395$ 3,331,788$

Turner Elementary 1,506,976$ 46,402,371$ 1,506,976$ Fairglen Elementary 3,012,925$ 49,415,296$ 3,012,925$ Apollo Elementary 1,907,957$ 51,323,253$ 1,907,957$ McLarty Stadium 152,950$ 51,476,203$ 152,950$

Stone Middle 5,745,259$ 57,221,462$ 5,745,259$ Pinewood Elementary 1,110,752$ 58,332,214$ 1,110,752$

West Melbourne Elementary 1,537,158$ 59,869,372$ 1,537,158$ Jackson Middle 3,160,594$ 63,029,966$ 3,160,594$

Sherwood Elementary 1,998,765$ 65,028,731$ 1,998,765$ Kennedy Middle 2,499,070$ 67,527,801$ 2,499,070$

Croton Elementary 1,669,459$ 69,197,260$ 1,669,459$ Southwest Middle 3,353,906$ 72,551,166$ 3,353,906$

Rockledge High 3,535,384$ 76,086,550$ 3,535,384$ Williams Elementary 1,622,769$ 77,709,319$ 1,622,769$

Lewis Carroll Elementary 1,706,760$ 79,416,079$ 1,706,760$ Cocoa High 4,646,551$ 84,062,631$ 4,646,551$

Mid-South Area Support 1,581,604$ 85,644,235$ 1,581,604$ Mila Elementary 1,524,078$ 87,168,313$ 1,524,078$

Golfview Elementary 712,144$ 87,880,457$ 712,144$ Creel Elementary 1,850,969$ 89,731,426$ 1,850,969$

Coquina Elementary 1,665,714$ 91,397,140$ 1,665,714$ Holland Elementary 3,700,953$ 95,098,092$ 3,700,953$ Lockmar Elementary 1,864,637$ 96,962,729$ 1,864,637$

Johnson Middle 3,366,491$ 100,329,221$ 3,366,491$ University Park Elementary 1,268,676$ 101,597,897$ 1,268,676$

Madison Middle 1,132,669$ 102,730,566$ 1,132,669$ Stevenson Elementary 826,040$ 103,556,606$ 826,040$ Roy Allen Elementary 924,149$ 104,480,755$ 924,149$

Quest Elementary 812,620$ 105,293,375$ 812,620$ Eau Gallie High 1,808,929$ 107,102,304$ 1,808,929$

Gemini Elementary 635,497$ 107,737,801$ 635,497$ Endeavour Elementary 1,006,173$ 108,743,973$ 1,006,173$

Port Malabar Elementary 1,658,628$ 110,402,601$ 1,658,628$ South Lake Education Center 1,716,159$ 112,118,761$ 1,716,159$

Indialantic Elementary 1,036,830$ 113,155,591$ 1,036,830$ Surfside Elementary 1,004,632$ 114,160,222$ 1,004,632$ Atlantis Elementary 1,324,195$ 115,484,418$ 1,324,195$

Clearlake Education Center 1,252,958$ 116,737,376$ 1,252,958$ Harbor City Elementary 924,507$ 117,661,883$ 924,507$ Westside Elementary 1,120,519$ 118,782,402$ 1,120,519$

520 Compound 1,082,676$ 119,865,078$ 1,082,676$ McNair Magnet 541,349$ 120,406,427$ 541,349$ Whispering Hills 758,098$ 121,164,526$ 758,098$

Cambridge Elementary 363,421$ 121,527,946$ 363,421$ Longleaf Elementary 1,165,315$ 122,693,261$ 1,165,315$

Edgewood Jr./Sr. High 407,257$ 123,100,519$ 407,257$ Freedom 7 Elementary 144,998$ 123,245,516$ 144,998$ Meadowlane Primary 1,959,710$ 125,205,226$ 1,959,710$

Space Coast Jr./Sr. High 1,357,503$ 126,562,729$ 1,357,503$ Suntree Elementary 1,921,108$ 128,483,837$ 1,921,108$ Jupiter Elementary 720,994$ 129,204,832$ 720,994$

Gardendale 847,440$ 130,052,272$ 847,440$ Manatee Elementary 834,432$ 130,886,704$ 834,432$

Challenger 7 351,848$ 131,238,551$ 351,848$ Titusville High School 1,688,471$ 132,927,022$ 1,688,471$

Riviera Elementary 339,563$ 133,266,586$ 339,563$ Cuyler 323,279$ 133,589,865$ 323,279$

North Area Transportation 456,837$ 134,046,702$ 456,837$ Merritt Island 1,472,577$ 135,519,279$ 1,472,577$

Columbia Elementary 199,660$ 135,718,939$ 199,660$ Central Middle 544,091$ 136,263,029$ 544,091$

Cocoa Beach Jr./Sr. High 1,485,441$ 137,748,470$ 1,485,441$ Palm Bay High 1,333,521$ 139,081,991$ 1,333,521$

South Area Head Start 9,600$ 139,091,591$ 9,600$ Satellite High 1,273,070$ 140,364,661$ 1,273,070$

Imperial Estates Elementary 864,586$ 141,229,247$ 864,586$ McAuliffe Elementary 989,161$ 142,218,408$ 989,161$

Plant Operations/Maintenance 911,014$ 143,129,422$ 911,014$ Enterprise Elementary 481,201$ 143,610,623$ 481,201$

South Pine Grove 250,386$ 143,861,008$ 250,386$ Astronaut High 1,236,693$ 145,097,702$ 1,236,693$

West Shore Jr./Sr. High 590,342$ 145,688,043$ 590,342$ Mims Elementary 409,198$ 146,097,242$ 409,198$

Educational Services Facility 1,723,069$ 147,820,311$ 1,723,069$ Meadowlane Intermediate 1,758,395$ 149,578,706$ 1,758,395$

Viera High 3,660,675$ 153,239,381$ 3,660,675$ Riverview School 800,442$ 154,039,823$ 800,442$

Westside Bus Compound 144,400$ 154,184,224$ 144,400$ Sunrise Elementary 624,638$ 154,808,862$ 624,638$

Bayside High 1,068,897$ 155,877,759$ 1,068,897$ Manatee Bus Compound 187,658$ 156,065,417$ 187,658$ Satellite Bus Compound 460,156$ 156,525,572$ 460,156$

Heritage High 426,383$ 156,951,955$ 426,383$ Melbourne Bus Compound 17,994$ 156,969,949$ 17,994$

Annual Total 39,492,854$ 25,382,927$ 26,368,409$ 26,264,743$ 25,441,027$ 14,019,989$ Cumulative Total 156,969,949$

Sales Surtax Planned Project PriorityAnnual Project Distribution

1. Replacement of Critical Components At Failure (Emergency) Near Failure (Planned)

2. Projects in Prioritized Order

Summer 2015 Ocean Breeze Elementary

Audubon Elementary (Phase 2 / 2016)

Palm Bay Elementary (Phase 2 / 2016)

Oak Park Elementary (Phase 2 / 2016)

Andersen Elementary (Phase 2 / 2016)

DeLaura Middle – (Phase 3 / 2016)

Atlantis Elementary Chiller

Sherwood Elementary Chiller

Jefferson Middle Cooling Tower

Priority




Agenda

Plant Operations & Maintenance

Dennis Bonny, Director

District Data

12,800,000 Square Feet (Equiv: 6,000 homes) 82 Schools / 4,145 Classrooms 934 Permanent Buildings / 413 Portables 108 Occupied Sites / 16 Vacant Parcels 2,600 Acres Average Age = 42 years


Work Orders

Emergency - Priority 1

Routine - Priority 2


Emergency / Urgent (Priority 1) Work required to prevent or eliminate eminent hazards to

persons or property (Emergency / Safety)

Work required to prevent interruption of educational and work processes (Emergency / Mission)

Restore services disrupted by an interruption or breakdown of utilities (Urgent)

Correct loss or damage of property (Urgent)

Our goal is to respond to all Emergency work immediately and all Urgent work within 24 hours


Routine (Priority 2) Routine work required to maintain or repair buildings,

grounds and equipment

This type of work is batched and scheduled by the Team Supervisor

Our goal is to complete this work within 30 days


How do we receive work orders?

Emergency / Urgent – Priority 1 requests are typically phoned in to our Customer Service Representatives

633-3600 24 hrs/day, 7 days/week.

Routine – Priority 2 requests may be phoned in to the Customer Service Center, submitted electronically on our Computerized Maintenance Management System (TeamWorks).

Note: The Customer Service Teams will also be identifying and submitting work orders.


Maintained Systems: Electrical, Plumbing, HVAC, Intercom, Fire Alarm

Roofing, Flooring, Windows, Doors, Hardware, Paint, Signage

Commercial Kitchen Equipment / Boilers

Athletic Facilities, Pools, Pavilions, Walkway Covers, Mulch

Grounds, Retention Areas, Paving, Fencing, Exterior Lighting

Classroom and Ancillary Facility Portables


Not Maintained FF&E Items: Furniture, Bookshelves, Specialized Equipment

Appliances: Refrigerators, Ovens, Washers, Dryers, Microwaves, Ice Machines

Playground Equipment

Storage and Competitive Sports Portables

Concession Equipment owned by “Boosters”

School-Initiated Projects


Not Installed Furniture, Equipment, Appliances, Playground Equipment

Banners, Signs, Screens

New Power / Data Outlets

New Walls, Doors, Windows, Trim

New Walkways, Planters, Fences, Gates,


Why Not?


Available Resources =

Level of Service

Benchmarking

Benchmarking

#3




Agenda

Capital Funding

Description Amount NotesRevenues

PECO $1,734,190 CO & DS $584,000 Other State $150,000 Fuel Tax RebateCapital Allocation $5,838,000 Capital Reserve and/or 1.5 Mill Ad Valorum

Funding Total $8,306,190

#4

Description Amount NotesLabor Cross-Charges

Capital Cross-Charges for Labor ($675,186)Assumes 50% of actual costs will be charged against Sales Surtax revenues

Capital Funding (#1)

Capital Funding

Description Amount Notes Remaining Available Funding $7,631,005

Maintenance SupplementsMaintenance Non-Labor Operating Supplement

($2,100,000)

Reserve for additional Maintenance Non-Labor Operating Supplement

($400,000)

Maintenance Replacement at Failure ($1,000,000) PECO

(#3)

Capital Funding

Description Amount Notes Remaining Available Funding $4,131,005

Annual ProjectsSafety to Life ($173,419) 10% of PECO Painting & Corrosion Control (Year 2) ($560,771) PECOSite Improvements (Year 1) ($584,000) CO & DS (Approval pending from FDOE)ADA ($100,000)Portable Relocation ($250,000)

FF&E ($350,000) $100,000 per area for schools / $50,000 for ancillary

Program-Related Facility Needs ($250,000) $200,000 for schools / $50,000 for ancillaryCustodial Equipment ($150,000)Energy Conservation Projects ($150,000) Maximum 3-year paybackFuel Tax Rebate Project ($150,000) Must be used on roads

Capital Funding (#2) Description Amount Notes

Remaining Available Funding $1,412,815

2015-16 Capital ProjectsESF Server Room & AS400 Back-up HVAC ($140,000)South Area Office Building Envelope and HVAC Improvements (Year 1)

($200,000)

Replace Underground Tank at North Area Bus

($250,000)

Lockmar Pool Repairs ($150,000)Gibson Field Drainage ($23,000)Grounds Equipment ($165,000)HVAC Commissioning at Ocean Breeze and Audubon

($45,000)New Code requirement / Not in project budgets

Design Standards Update ($47,000)Plant Operations & Maintenance Customer Service Phone System

($14,000)

Remaining Unallocated Capital Funds $378,815

Request for Input (The Test)

What changes would you like to see?

Don’t charge schools for any new work and do less construction?

Don’t reject any Work Orders even if it takes longer to do them?

Increase capital funding to do more things not funded by the sales surtax?

(#2 & #4)

(#1)

(#3)

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