LIBRARY FACILITIES SPACE

ASSESSMENT AND PLAN

AN LSTA EZ PLANNING GRANT PROJECT AT CENTRAL CAROLINA COMMUNITY COLLEGE

PRESENTATION PREVIEW

Activity

Brief Overview of LSTA Grant Program and Tips for Applying

Presentation on Central Carolina’s EZ Planning Grant Process

and Consultant’s Recommendations

Conclusion & Questions

WHO WANTS FREE MONEY?

Activity: What would you

do to improve your

library with an extra

$10,000 - $50,000?

Sharing

Are you ready to claim

your share of the money?

LSTA GRANT PROGRAM

Library Services and Technology Act (LSTA) grants are federally funded

through the Institute of Museum and Library Services.

Administered by the State Library of NC.

Projects must meet goals of the grant program (goals may change).

Can partner with other libraries (decreases matching funds, if applicable).

Several grant categories

EZ Grants: Digitization, Innovation, Planning, and Literacy & Lifelong Learning

Project Grants: Access & Digitization and Literacy & Lifelong Learning

APPLYING FOR AN LSTA GRANT

Identify your library’s need and gather supporting documentation and data to

illustrate the need.

Determine your project goals and how you will measure/assess progress.

Determine what equipment, etc. you will need and get price quotes and specs

from vendors for budget section.

Determine how you will implement the project step-by-step (project activities

section) and develop a timeline for completion. Allow extra time for delays.

Demonstrate how the project aligns with your library’s goals and LSTA’s goals.

Submit grant application by the end of February each year.

Few community colleges apply. Only 3 were awarded this year.

GRANT APPLICATION TIPS

Plan ahead! Don’t wait too late to get vendor quotes. (But don’t get them too early either.) Prices may change after you get the grant.

Secure local administrative support.

Obtain support from other departments involved (i.e. maintenance staff, IT staff, etc.) or grant partners. (CIPA compliance)

You do not need to be or to have a grant writer to apply.

The State Library likes pilot projects! Also tying projects to planning grants.

Innovation grants – must be an idea or a project that no one else has ever done.

Visit the State Library website for more info on LSTA Grants. http://statelibrary.ncdcr.gov/ld/grants/lsta.html

Not sure an idea will work? Ask the State Library Staff! Contact RayeOldham at raye.oldham@ncdcr.gov for more info and feedback.

CCCC LSTA GRANT PROJECTS

2011-12: EZ Strengthening Library

Collections* (technology books)

2014-15: EZ Literacy & Lifelong Learning

(collaborative study room technologies)

2014-15: EZ Planning (facilities space assessment and plan)

2015-16: EZ Literacy & Lifelong Learning

(Harnett library instruction computer lab &

computers/printing for nursing students at the Harnett Health Sciences Center)

*This grant is no longer a part of the LSTA Grant program.

CCCC PLANNING GRANT GOALS

1. Assess existing facilities on the

Lee and Harnett campuses.

2. Determine current and future

facilities needs.

3. Develop short, medium, and long

term plans to improve space

utilization and function.

CCCC Lee Library – January 1970

PLANNING COMMITTEE MEMBERS

Tara Guthrie,

Director of

Library

Services

Samantha O’Connor,

Public

Services

Librarian

B.J. Thompson,

Lead Library

Assistant

Barbara Wood,

Library

Assistant

(Harnett)

Judy Close,

Consultant,

Judith R.

Close

Consulting

DATA GATHERING METHODS

Workshop with consultant: “What is a

21st Century Community College

Library?”

Met with library staff and campus

administrators

Visits to other college libraries

Student & Faculty Focus Groups

Student Survey

CCCC Yearbook 1970

TRENDS IN LIBRARY PLANNING

Center for learning on campus

State-of-the-art technology

Central service point for help

Zones for silent, quiet, and collaborative study

Information and digital literacy instruction

Informal spaces

Comfortable seating

Access to coffee/snacks

Place to charge mobile devices

LIBRARY VISITS

TRENDS:

LIBRARY ENTRY

TRENDS:

COLLABORATIVE

STUDY

TRENDS:

LIBRARY

INSTRUCTION

ORGANIZING PRINCIPLES: ACTIVITIES

ORGANIZING PRINCIPLES: SPACES

Classroom (25-30 seats needed for CCCC)

Computer Workstations (individual, small group, large group)

Study Space (individual, small group, large group)

Group Study Rooms (small, medium, large)

Soft Seating

Café

Space Attributes:

Flexible & Adaptable to Change

Access to Technology

Electrical Outlets (calculate the need and double it)

ORGANIZING PRINCIPLES: ZONES

Silent

Quiet

Collaborative

Separation of Zones (glass wall, shelving, signage, etc.)

Adaptable to Change

Moveable Furniture & Variety of Seating

More Open Space (allow for flexibility)

ORGANIZING PRINCIPLES:

RELATIONSHIPS

Other Departments:

Student Life

Writing Center

Tutoring

Computer Labs

Distance Education

Shared Spaces:

Café

Social Space (Lounge)

Learning Commons (collaborative study)

PEER DATA COMPARISON

VISION AND GOALS

To make the Library a place where students meet, collaborate, and learn.

Goals:

1. Improve functionality and utilization

2. Identify study zones

3. Create a flexible and adaptable environment

4. Increase student access to technology

5. Improve access to a range of information services

LEE CAMPUS LIBRARY PROFILE

7,764 asf with 153 seats

Computers: 16

Table Seats: 72

Soft Seating: 15

Carrels: 12

Computer Classroom Seats: 22

Study Rooms: 4 @ 2-3 seats & 1 @ 4-6

seats

LEE CAMPUS LIBRARYMAJOR FACILITIES ISSUES

COMPUTER CLASSROOM NEEDS 30-35 SEATS

AND FULL SEPARATION

NOT ENOUGH COMPUTERS

STUDY ROOMS

Study rooms are too small and more are needed.

Sound travels between study rooms.

Need collaborative study space for 4+ students.

Current study room size is appropriate for 1-2 students.

Need more silent study. Tables are too close.

STUDY TABLE ARRANGEMENT EXPERIMENT

Experimented with removing some chairs and tables to allow more

breathing room and to reconfigure study table area.

2 chairs per table (12 tables total) – mixed feedback

2 long tables (6 tables each) – most did not like it

4 study pods (groupings of 3 tables clustered) – few responses

4 short tables (groupings of 3 tables in a row) – few responses

Fewer tables (took out 3 tables and left 9) – more space

Create your own area – students did not rearrange as we had hoped

Decision: Go with fewer tables and vary seating with 2 or 4 chairs per table

OTHER ISSUES

Wifi does not work well (IT issue)

Staff offices are too small (sharing

offices)

Display space is needed

Lock down space is needed for

security

STUDENT FEEDBACK

Seating is not comfortable

Not enough space to spread out

Not enough silent study spaces or places to work with groups

Sound from computer classroom interrupts studying

Wifi on campus is terrible

Want access to food and drink

FACULTY FEEDBACK

More and larger study rooms are needed

Need multimedia presentation equipment

Video conferencing for faculty is needed

Larger computer classroom is needed

Faculty-only space would be very useful

Need better Wifi

LEE CAMPUS RECOMMENDATIONS –

SHORT TERM

Remove some chairs from study tables

Add 4 fast track computers with printer at entry

Consolidate collection

Locate a counter/table with electrical to recharge mobile devices

Locate display space & vending to lobby

Reassign office next to Director for small study room

LEE CAMPUS RECOMMENDATIONS –

MEDIUM TERM

Relocate Law Library and faculty offices

Relocate most stacks to Law Library area, opening up main study area

Relocate IT space (server room/storage/conference room) and reassign for Library computer classroom

Convert current computer classroom to a Maker Space for group projects

MORE LEE CAMPUS

RECOMMENDATIONS

Add 4 fast track computers

Spread out tables

Intersperse soft seats

Add 6 computers & 6 study carrels

Separate study zones with shelving

Add recharge table

Add doors for lockdown space

Larger computer classroom

Future coffee shop

LEE CAMPUS RECOMMENDATIONS –

LONG TERM

Build new library: 17,000 asf / 26,000 gsf

Explore feasibility of adding another floor to current building, or

Include library in future new building, ideally a student support services building

HARNETT CAMPUS LIBRARY PROFILE

2,100 asf with 54 seats

Computers: 10

Table Seats: 24

Soft Seating: 4

Carrels: 6

Classroom Seats: potential for 20 in

adjacent classroom

Study Rooms: 2 @ 4-6 seats each

HARNETT CAMPUS LIBRARY MAJOR FACILITIES ISSUES

NOT ENOUGH COMPUTERS

Not enough collaborative

study space No separation for silent study

NO PRIVATE STAFF OFFICE – SPACE IS A

COMBINATION OF STORAGE, OFFICE,

BREAK ROOM, AND STUDENT ID ROOM

OTHER ISSUES

No space to expand collection

Location not central on campus

No lockdown space

Library is odd shape (triangular)

STUDENT FEEDBACK

Lack of library instruction is a problem

Need bigger study rooms for 4-5+

Health Sciences students need access to PCs,

printer/copier, phone access to librarians

More electrical outlets needed

More collaborative space

Need separated silent study area

Need better student lounge with access to food

Need better Wifi

FACULTY FEEDBACK

Health Sciences Center needs support

Library location is inconvenient

More study rooms and collaborative space needed

Students need a place to go between classes

No food on campus

HARNETT CAMPUS

RECOMMENDATIONS – SHORT TERM

Add library instruction computer lab in adjacent classroom (LSTA Grant)

Equip study suite in Health Sciences Center with computers, printer/copier, and

phone access to library (LSTA Grant)

Add one fast track computer at entry

Reassign 2 classrooms next to library for collaborative study and Maker Space

Use office/storage area for lock down space

FUTURE LIBRARY COMPUTER LAB &

OUTSIDE COLLABORATIVE SPACE

HARNETT CAMPUS

RECOMMENDATIONS – MEDIUM TERM

Reconfigure 3 classrooms adjacent to library for expansion

Add a private office

Relocate bookstore to student lounge

Convert current bookstore into coffee shop

HARNETT CAMPUS LIBRARY RECOMMENDATIONS

HARNETT CAMPUS

RECOMMENDATIONS – LONG TERM

Build new library: 7,000 asf; 10,000 gsf

Locate central on campus

Other departments to co-locate:

Students Services

Student Lounge

Open Computer Lab

Café

CONCLUSION

LSTA Grant funds are available to fund library improvement projects

that fit LSTA goals

Library use has changed, and facilities must change to keep up

Larger space is needed to accommodate more diverse functions:

Collections

Individual and collaborative study

Information and digital literacy instruction

Central access point for all things information related

Place for students to study and relax between classes

WE MUST CHANGE

TO KEEP UP WITH CHANGE

“Libraries like all other institutions must grow and adapt to changing environments and conditions. The rate of change in the world today and in our knowledge of it is incredibly fast. We cannot afford to let our libraries slip behind.”

– John F. Kennedy, 1963

TARA GUTHRIE, DIRECTOR OF LIBRARY SERVICESCENTRAL CAROLINA COMMUNITY COLLEGE

tguthrie@cccc.edu 919-718-7245

Questions?