User Manual Factories Act URLs: Live URL http://shramadhan.jharkhand.gov.in Login All applicants who want to register under Factories Act in Labour department need to first register on this portal. Users need to click the Login button on Shramadhan Portal from the below screen: Click on login link present at the right side.

Login Screen Click Login button to login into the application. User can see a popup as shown below:

1. For new user registration, the applicant needs to click on link- “Not Registered? Register here”.

After clicking on this link, following popup opens:

Note: a) Applicants cannot use same mobile no for registering more than once on this portal. b) Same User Name cannot be used for registering more than once on this portal. When user clicks on “Register Yourself”, following popup comes to verify the OTP:

After entering the OTP code received on the mobile, following popup comes up: Now, user can login with their credentials to access the features of this portal.

2. If due to any reason, user has received OTP but the screen where OTP needs to be entered does not come, Applicant can use the link “Verify OTP” from the Login page. When applicant clicks on “Verify OTP” link, following message comes:

Now, when applicant logins with his user id and password and if his OTP is not verified, he will be re-directed to “Verify OTP” screen to complete the registration process

3. If applicant forgot his password any time after completion of registration, he/she can use the link “Forgot password” to retrieve it. When applicant clicks on this link, following popup opens:

Please login using your user name and password to verify OTP.

There are 2 options: a) If applicant knows his username, then he can use the above screen and when he clicks on Submit, he

will be re-directed to “Verify OTP” page. Here applicant needs to enter the OTP code received on his mobile.

After applicant enters his OTP, following screen (shown in next page) comes:

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter he needs to change his password. b) If applicant has entered his email, then he can use the below screen to reset his password:

When he clicks on Submit, he will be re-directed to “Verify OTP” page. Here applicant needs to enter the OTP code received on his mobile.

After applicant enters his OTP, following screen comes:

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter he needs to change his password. 4. If the applicant is a registered user, he needs to enter his Username, Password and Captcha to login

to this portal and access its services.

When applicant clicks on “LOGIN” button, he is re-directed to his home page.

Factories Act Registration Process Purpose: Applicant who needs to open factory in Jharkhand need to first take permission from Factory office by obtaining license under Factories Act. Registration/Renewal and Amendment is possible for applicants. 1. Applicant needs to login to this portal with their user id and password. After that they can submit

online return from the below menu- Go to Services Factories Act RegistrationNew Registration as shown below:

2. Following screen opens up- Basic Details:

It has following fields- a) Full Name of the Factory: It should be alphanumeric. It is a mandatory field. b) Nature of Manufacturing Process(s) (i) Type of Factory: It is a mandatory field.

(ii) Nature of Manufacturing Process: It is a mandatory field.

(iii) Brief of Manufacturing Process: Text area should open up. It should be alphanumeric. It is a mandatory field. c) Division and Office Details (i) Office of Deputy Chief Inspector of Factories: The applicant should select from the drop down containing list of Deputy Chief Inspector of Factories where he can apply for license under this Act. It is a mandatory field.

(ii) Office of Inspector of Factories: The applicant should select from the drop down containing list of offices of Inspector of Factories as per the selected Deputy Chief Inspector of Factories where he can apply for license under this Act. It is a mandatory field.

(iii) District in which Factory is situated: The applicant should select from the drop down containing list of districts where the factory is situated. It is a mandatory field. (iv) Year of start of manufacturing process : The drop down should open containing following list-

If year selected is 2016, following form opens up-

Applicant needs to enter “Details of Worker for that particular year”. Number of workers proposed to be ordinarily employed during the year for which licence is to be obtained cannot be greater than Maximum no of workers proposed to be employed on any one day during the year for which licence is to be obtained. (v) Date of Application: It shows current date. d) Nature and Amount of Power (i) Total rated capacity of Machineries: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in H.P. Maximum amount of power to be used cannot be greater than Amount of power installed. (ii) D. G. Set / Electric Power Generating Capacity: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in K.W. Maximum amount of power to be used cannot be greater than Amount of power installed.. (iii) Transformer: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in K.W. Maximum amount of power to be used cannot be greater than Amount of power installed. Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page. The applicant cannot see next page till he fills all the details on this page.

Close the popup message & continue to the Address Details.

It has following fields- a) Factory Address Details (i) Address: It is a mandatory field and contains address of the factory. (ii) Landmark: It is a mandatory field. (iii) Post Office: It is a mandatory field. (iv) Police Station: It is a mandatory field. (v) State: “Jharkhand” in the drop down needs to be selected. It is a mandatory field. (vi) District: Applicant needs to select from one of the 24 districts of Jharkhand available in the drop down. It is a mandatory field. (vii) Block: It shows blocks of the selected district in the drop down. The block list changes if the selected district in the above field changes. (viii) Pin Code: It should be 6 digit numeric value. b) Communication Address Details: It can be same as Factory Address. If it is same, applicant needs to check the checkbox “ Copy same address”; otherwise following fields data needs to be filled- (i) Address: Text area show up. It is a mandatory field. (ii) Landmark: Text area show up It is a mandatory field. (iii) Post Office: It is a mandatory field. (iv) Police Station: It is a mandatory field. (v) State: It should only show “Jharkhand” in the drop down. It is a mandatory field. (vi) District: It shows all 24 districts of Jharkhand in the drop down. It is a mandatory field. (vii) Block: It shows blocks of the selected district in the drop down. The block list changes if the selected district in the above field changes. (viii) Pin Code: It should be 6 digit numeric value. Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Manager’s Details.

It has following fields-

a) Manager Information (i) Full Name of the Manager: It is a mandatory field. (ii) Father's Name: It should contain Father’s name of the manager. It is a mandatory field. (iii) Date of Birth: Date of birth of the manager needs to be entered here. Age should be greater than 15 years. It is a mandatory field.

(iv) Aadhaar No.: It should be valid Aadhaar number of the Manager whose name has been entered in “Name of the Manager” column. It is not a mandatory field. (v) E-Mail Id: It should be in proper format i. e. abc@xyz.ffg. It is a mandatory field. (vi) Mobile No: It should be 10 digit numeric value starting with 7 or 8 or 9. It is a mandatory field. b) Residential Address ( Manager Address needs to be entered) (i) Country: Drop down should open with only one value—India. (ii) PAN No: PAN no needs to be entered for the manager here. Permanent Account Number (PAN) is a code that acts as identification of Indians, especially those who pay Income Tax. It is a unique, 10-character alpha-numeric identifier, issued to all judicial entities identifiable under the Indian Income Tax Act 1961. (iii) Address: Text area show up. It is a mandatory field. (iv) Landmark: Text area show up. It is a mandatory field. (v) Post Office: It is a mandatory field. (vi) Police Station: It is a mandatory field. (vii) State: It should show all states of India in the drop down. It is a mandatory field. The state where manager resides should be selected. (viii) District: It shows all districts of selected state in the drop down. The district list changes if the selected state in the above field changes. It is a mandatory field. (ix) Block: It shows blocks of the selected district in the drop down. The block list changes if the selected district in the above field changes. (x) Pin Code: It should be 6 digit numeric value. (xi) Phone No: It should have 2 fields i.e. STD code and phone number. The Phone no of the manager needs to be entered here. c) Documents to be uploaded: It could be image files i.e. JPG, JPEG, PNG, GIF etc only (i) Photograph: The Manager’s photograph needs to be uploaded here. BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. (ii) PAN No proof: The manager’s PAN card should be uploaded here. BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. (iii) ID proof: The drop down should contain list of proof which will be accepted as ID proof for manager. In addition to it, BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The ID Proof can be one of the following: Aadhaar Card Voter Id Passport Pan Card Driving License Bank Account Passbook (iv) Address Proof: The drop down should contain list of proof which will be accepted as Address proof of the manager. In addition to it, BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The Address Proof can be any one of the following: Aadhaar Card Ration Card Electricity Bill Telephone Bill LPG Connection Document Bank Account Passbook Rent/Lease Agreement Passport No Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Occupier’s Details. Following form opens up-

It has following fields- a) Occupier Information

(i) Full Name of the Occupier: It should contain full name of the occupier. It is a mandatory field. (ii) Father's Name: It should contain Father’s name of the Occupier. It is a mandatory field.

(iii) Date of Birth: Date of birth of the occupier needs to be selected here. Age should be greater than 15 years. It is a mandatory field. (iv) Aadhaar No.: It should be valid Aadhaar number of the Occupier whose name has been entered in “Name of the Occupier” column. It is not a mandatory field. (v) E-Mail Id: It should be in proper format i. e. abc@xyz.ffg. It is a mandatory field. (vi) Mobile No: It should be 10 digit numeric value starting with 7 or 8 or 9. It is a mandatory field. b) Residential Address(Occupier) (i) Country: Drop down should open with all country data as Occupier can have his residential address in or outside India. (ii) PAN No: PAN no of Occupier needs to be entered here. Permanent Account Number (PAN) is a code that acts as identification of Indians, especially those who pay Income Tax. It is a unique, 10-character alpha-numeric identifier, issued to all judicial entities identifiable under the Indian Income Tax Act 1961. If Country selected is “India”, following screen opens up-

(i) Address: Text area show up. Residential address of the Occupier needs to be entered. It is a mandatory field. (ii) Landmark: Text area show up. It is a mandatory field. (iii) Post Office: It is a mandatory field. (iv) Police Station: It is a mandatory field. (v) State: It should show all states of India in the drop down. It is a mandatory field. (vi) District: It shows all districts of selected state in the drop down. The district list changes if the selected state in the above field changes. It is a mandatory field. (vii) Block: It shows blocks of the selected district in the drop down. The block list changes if the selected district in the above field changes. (viii) Pin Code: It should be 6 digit numeric value. (ix) Phone No: It should have 2 fields i.e. STD code and phone number. If country selected is other than “India”, following screen opens up-

(i) Address Line 1: Text area show up. It is a mandatory field. (ii) Address Line 2: Text area show up. It is a mandatory field. (iii) Pin Code: It should be 6 digit numeric value. (iv) Phone No: It should have 2 fields i.e. STD code and phone number.

c) Documents to be uploaded: It could be image files i.e. JPG, JPEG, PNG. (i) Photograph: Occupier photograph needs to be uploaded through BROWSE button from the applicant’s computer. It is a mandatory field. (ii) PAN/Passport No proof: The drop down should contain 2 values i.e. PAN No and Passport No. Occupier needs to upload their PAN or Passport through the BROWSE button from the applicant’s computer. It is a mandatory field. (iii) ID proof: The drop down should contain list of proof which will be accepted as ID proof of the Occupier. BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The list of ID Proof contains: Aadhaar Card Voter Id Passport Pan Card Driving License Bank Account Passbook (iv) Address Proof: The drop down should contain list of proof which will be accepted as Address proof of the Occupier. BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The list of Address Proof contains: Aadhaar Card Ration Card Electricity Bill Telephone Bill LPG Connection Document Bank Account Passbook Rent/Lease Agreement Passport No Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Builder Owner’s Details. Following form opens up-

It has following fields-

a) Premises/Building Owner Information (i) Full Name of the Premises/ Building Owner: It should be full name of the premises or Building owner. It is a mandatory field. (ii) Aadhaar No. : It should be valid Aadhaar number of the Building Owner whose name has been entered in “Full Name of the Premises/ Building Owner” column. It is not a mandatory field. (iii) Mobile No. : It should be 10 digit numeric value starting with 7 or 8 or 9. It is a mandatory field. b) Residential Address of the Occupier : Country: Drop down should open with all country values If Country selected is “India”, following screen opens up-

(i) Address: Text area show up. It is a mandatory field. (ii) Landmark: Text area show up. It is a mandatory field. (iii) Post Office: It is a mandatory field. (iv) Police Station: It is a mandatory field. (v) State: It should show all states of India in the drop down. It is a mandatory field. (vi) District: It shows all districts of selected state in the drop down. The district list changes if the selected state in the above field changes. It is a mandatory field. (vii) Block: It shows blocks of the selected district in the drop down. The block list changes if the selected district in the above field changes. (viii) Pin Code: It should be 6 digit numeric value. (ix) Phone No: It should have 2 fields i.e. STD code and phone number. If country selected is other than “India”, following screen opens up-

(i) Address Line 1: Text area show up. It is a mandatory field. (ii) Address Line 2: Text area show up. It is a mandatory field. (iii) Pin Code: It should be 6 digit numeric value. (iv) Phone No: It should have 2 fields i.e. STD code and phone number. c) Documents to be uploaded: (i) Premises / Building Owner ID proof: The drop down contains list of proof which will be

accepted as Premises/Building Owner ID proof. In addition to it, BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The list of proof contains:

Aadhaar Card Voter ID card Passport Pan Card Driving License Bank Account Passbook

(ii) Premises / Building Ownership Proof (PDF files only): The drop down contains list of proof which will be accepted as Premises/Building Ownership proof. In addition to it, BROWSE

button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. The list of proof contains:

Sale Deed Lease/Rent Deed

After Click on Save & Next following message shown on the screen:

Close the popup message & continue to the Other Details. Following form opens up-

It has following fields- a) Details of Principal products manufactured during last calendar year: It has the option to add more than one row for Product details. (i) Name of Product: It is a mandatory field. (ii) Value of Product (In Rs.): Only numbers can be entered here. b) Type of Organising Body: Drop down opens and following data is displayed-

If Private Firm Proprietership Concern is selected, following form opens up-

If Owned/Controlled By Central/State Govt/Local Authority is selected, following form opens up-

If Partnership Firm selected, following form opens up-

If Managed by Managing Agent selected, following form opens up-

If Public Limited Company/firm/Board selected, following form opens up-

If Private Limited Company/firm/Board selected, following form opens up-

If Association of Individuals selected, following form opens up-

c) Status of Jharkhand factories Rules, 1950: These fields are required, if maximum no of worker(s) is greater than or equal to 10 (i) Reference no and date of approval of the plans for site whether for old or new building and

for construction of extension of factory by the state Govt. / Chief inspector (ii) Reference no and date of approval of arrangements, if any, made for the disposal of trade waste and effluents and the name of the authority granting such approval d) Document Checklist: As per the details filled in the form, the checkbox will be enabled for checking by the applicant. The applicant needs to select which documents from this list he will be providing to the office for verification. (i) Copy of Land Paper(s) (ii) Copy of Partnership deed(s) (iii) Copy of List of board of Director(s) (iv) Copy of Resolution by board of director(s) regarding Occupiership (v) Copy of Project Report(s) (vi) copy of memorandum and article(s) of Association(s) (vii) Copy of Resolution of partner(s) regarding Occupiership Click on SAVE & NEXT to go to next step of the application. Here applicant can view the completely filled application before proceeding for payment.

If due to any reason, applicant has not completed his form in one go, he has the option to complete his application from the below link-

Following screen opens up-

Applicant needs to select “List of Incomplete Application(s)”. Any incomplete application will be shown here. From which user can resume and fill the application where user has left previously. When applicant clicks on “Resume” button, following screen opens up-

The applicant needs to fill the block of data which he had not filled till now. Till the time, applicant has not paid any fees, he has the option to delete his application using “Delete” button.

Take print of application form, makes changes in it or proceed for payment- Applicant can print the application by visiting ServicesFactory Act RegistrationManage Application.

Following screen opens up-

Here all those applications filled by candidate for Factories Act will be shown whose payment has not been completed yet. Suppose, an applicant has by mistake filled wrong details in his application form but has not paid the fees for the same till now. He has the option to Edit/Delete those applications from this menu. The applicant needs to print the application. In the above screenshot, only 1 Application ID is shown because applicant has filled and saved 1 application in this act but not paid the fees for it. Once applicant pays the fees, his application will not be seen in this menu. The applicant can print the application form by clicking on PRINT button. Then the Applicant needs to sign it, enter Date and place in the printed form. If applicant clicks on Edit, following screen opens up-

Whichever details the applicant needs to edit, he needs to select that block from here. Suppose he wants to edit “Manager Details”. He will edit the data and then will click on “Update Manager Details” button.

Following screen opens up- Once applicant is sure that all data is now correct and he can proceed for fee payment, he needs to

click on “Lock Application Edit and Submit” button. Following message comes-

Once applicant clicks on “Submit” button, following page opens up-

a) Applicant can upload Checklist and pay fees from these buttons or can use the below menu also-

If applicant clicks on “Upload Checklist” button, following page opens up-

“Checklist Document List” drop down will have list of documents which needs to be uploaded by the applicant.

After required documents are uploaded, applicant can proceed for fee payment by clicking on “check & Pay Fee” button. After payment this option will be disabled. If applicant has not uploaded the Checklisted document(s), he is required to send the checklisted document(s) along with application form to the factory office in hard copy ASAP. Following screen opens up when applicant clicks on “Check & Pay Fee” button-

From the year drop down, applicant needs to select the year till which he wants to pay the fee; accordingly fee will be calculated by the software-

Following screen opens up-

Fee Information a) Registration Fee b) Late Fee c) Gross Total Fee: It is total of registration and late fee. Applicant can check for fees himself from the following menu- On the Home page of the portal, go to Services-->Factories Act--> Fee Structure

Applicant can also calculate fees for their application from the below menu- On the Home page of the portal, Go to Services-->Factories Act--> Calculate Fee Following screen opens up-

Suppose for registration, we have the following data- a) Year of start of Manufacturing Process is 2016 b) Maximum No. of Person Proposed to Be Employed: 60 c) Total rated capacity (Max.) of Machineries (H.P.): 200 d) Electricity Power (Max.) by Generating Station (K.W.) :300 e) Electricity Power (Max.) by Transforming Station (K.W.):100 So, the fee will be –

There are 2 payment modes in this Act- (i) Via Treasury Challan (ii) Via Online Payment Gateway (Internet Banking) If the user selects Treasury Challan option, following mandatory field details need to be filled up- a) Amount: Applicant needs to enter the amount of which he has got the challan b) Select Treasury Name: Applicant needs to select it from the drop down. c) Challan Date: Applicant needs to enter date on which he has submitted the money in treasury. Date cannot be after today’s date. d) Vide Challan No. : Applicant needs to enter the Challan No for the fee paid. e) Select Scanned Copy of Challan: Applicant needs to upload scanned copy of Challan by selecting the same through the browse option.

Challan can be uploaded as pdf or image file i.e. jpg, jpeg, png etc . After applicant clicks on PROCEED button, following message comes-

If the user selects Online Payment option, following window opens-

When user clicks on “Proceed”, following window opens up-

If payment is successful or unsuccessful, the screenshot will look something like this-

You can also print this receipt for future reference. The application is now submitted and no further action is required from applicant’s side. b) The applicant can check the status of his application from following menu-

Services Factories Act RegistrationCheck Status /Print license as shown below:

Following screen will come up-

The applicant can check the status of Application(s) by clicking on CHECK STATUS; the complete detail of the process done on his application is shown. By this manner, the applicant will be able to “Track the Status” of their application.

If application is forwarded at any level, and applicant checks his application status, following screen will come-

Or, if the license has been approved by the authority, applicant can print the license by clicking PRINT LICENSE;

Following screen will be displayed-

If application has been kept in “Pending” at any stage, then following screen will be shown here-

If applicant clicks on “Check Details” button, following screen opens up-

If applicant clicks on “Upload Pending Document(s)” button, following screen opens up-

Here applicant will be able to upload only those documents which are required again by the office. Other document selection options would be disabled. Once applicant uploads the required documents and click on “Upload Document(s)” button, following message will come-

The application will be visible in the level from where it was set to Pending in the office.

Reinstate Process As of now, since this is the first year; so all those factories which have not registered on this portal had applied for online renewal by filling their complete details on this portal through the menu-ServicesFactories ActRenewal. From next year onwards i.e. Dec 2016, applicant will not be required to fill complete data of his factory for applying for renewal. Those applicants who had not applied for renewal on time, need to apply for re-instate. The re-instate process is similar to renewal process except that the applicant will be required to pay late fee for applying so late on this online portal. 1. For reinstate process, applicant needs to access the below menu-

Go to Services Factories Act ReinstateReinstation of License as shown below:

Following instructions page opens up-

Once applicant has read and understood all the instructions, he needs to click on “Continue” button. Following page opens up-

It has following fields- a) Existing Licence No: It is mandatory field and applicant needs to enter the existing license no in the text box. b) Date of Expiry of existing licence: Date picker opens up. It cannot be after today’s date. c) Existing Licence / Certificate: A BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. d) Reason of delay in renewal of Licence: A text area is present and applicant needs to enter the reason for delay in applying for renewal of license. e) Affidavit Regarding delay: BROWSE button should be used to select the file to be uploaded from the applicant’s computer. It is a mandatory field. f) Other supporting document(s): BROWSE button should be used to select the file to be uploaded from the applicant’s computer. g) Full Name of the Factory: It is a mandatory field. h) Nature of Manufacturing Process(s) (i) Type of Factory: Drop Down should populate. It is a mandatory field.

(ii) Nature of Manufacturing Process: Drop Down should populate. It is a mandatory field.

(iii) Brief of Manufacturing Process: Text area should open up. It is a mandatory field. i) Division and Office Details (i) Office of Deputy Chief Inspector of Factories: The drop down should contain list of Deputy Chief Inspector of Factories where the applicant can apply for license under this Act. It is a mandatory field.

(ii) Office of Inspector of Factories: The drop down should contain list of offices of Inspector of Factories as per the selected Deputy Chief Inspector of Factories where the applicant can apply for license under this Act. It is a mandatory field.

(iii) District in which Factory is situated: The applicant needs to select the district where factory is situated from the drop down containing list of districts. It is a mandatory field. (iv) Year of start of manufacturing process : The drop down should open containing following list-

If year selected is 2016, following form opens up-

Applicant needs to enter “Details of Worker for that particular year”. Number of workers proposed to be ordinarily employed during the year for which licence is to be obtained cannot be greater than Maximum no of workers proposed to be employed on any one day during the year for which licence is to be obtained. (v) Date of Application: It shows current date in non-editable format. j) Nature and Amount of Power (i) Total rated capacity of Machineries: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in H.P. Maximum amount of power to be used cannot be greater than Amount of power installed. It should contain only numbers. (ii) D. G. Set / Electric Power Generating Capacity: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in K.W. Maximum amount of power to be used cannot be greater than Amount of power installed. It should contain only numbers. (iii) Transformer: It should contain value for Amount of Power Installed or Proposed and Maximum Amount of Power to be used in K.W. Maximum amount of power to be used cannot be greater than Amount of power installed. It should contain only numbers. Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page. The applicant cannot see next page till he fills all the details on this page.

Close the popup message & continue to the Address Details. The rest forms and process is same as Registration and are explained in detail already in the registration process.

Amendment Process Amendment can be done for factories which have already registered on this portal and license has been issued to them.

1. For Amendment process, applicant needs to access the below menu- Go to Services Factories Act AmendmentLicense Amendment as shown below:

Following page opens up-

Only approved registration applications will be visible here. When applicant clicks on “Apply for Amendment” button, following screen opens up-

It has data filled in all fields in non-editable format. Whichever data applicant needs to get amended, he needs to check the checkbox against that field. Thereafter the field opens in editable format and applicant can amend it. Once he has completed amendment in current page, he needs to click on “Save & Continue” button.

It has following fields- a) Date of commencement of Change(s): Applicant needs to select the date from when the amendment has been made effective in their factory. For eg, Factory Name has changed on 2nd July 2016 but applicant is filing application on 16th July 2016. So, date of commencement of changes will be 2nd July 2016. b) Licence No: It is non-editable auto populated field. c) Date of Amendment Request: It is today’s date i.e. date of filing of amendment application in the system and is in non-editable format. d) Full Name of the Factory e) Nature of Manufacturing Process(s) (i) Type of Factory (ii) Nature of Manufacturing Process (iii) Brief of Manufacturing Process f) Division and Office Details (i) Office of Deputy Chief Inspector of Factories (ii) Office of Inspector of Factories (iii) Details of Worker g) Nature and Amount of Power (i) Total rated capacity of Machineries (ii) D. G. Set / Electric Power Generating Capacity (iii) Transformer h) Factory Address

(i) Address (ii) Landmark (iii) Post Office (iv) Police Station (v) State (vi) District (vii) Block (viii) Pin Code i) Communication Address: It can be same as Factory Address. If it is same, applicant needs to check the checkbox “ Copy same address”; otherwise following fields data needs to be filled- (i) Address (ii) Landmark (iii) Post Office (iv) Police Station (v) State (vi) District (vii) Block (viii) Pin Code Click on SAVE & CONTINUE to go to next step of the application, you will be redirected to next page. The applicant cannot see next page till he clicks on Save & Continue on this page. The description of all the above fields has already been explained in the registration process. Please refer to it in case of doubt in any field.

Close the popup message & continue to the Occupier’s Details.

All data is fetched from database and shown on this page. When applicant checks the checkbox “Edit Occupier Details”, the fields become editable. It has following fields- Occupier Information

(i) Reason of Change : It has 2 radio buttons- “Normal” and “In case of Death” (ii) Full Name of the Occupier (iii) Father's Name (iv) Date of Birth (v) Aadhaar No (vi) E-Mail Id (vii) Mobile No (viii) Address Country: Drop down should open with all country data. If Country selected is “India”, following screen opens up-

(i) Address (ii) PAN No (iii) Landmark (iv) Post Office (v) Police Station (vi) State (vii) District (viii) Block (ix) Pin Code (x) Phone No If country selected is other than “India”, following screen opens up-

(i) Address Line 1 (ii) Passport No (iii) Address Line 2 (iv) Pin Code (v) Phone No If any field is changed in this form then applicant needs to upload the following documents- List of Document(s) to be uploaded in Step: 5 include:

Click on SAVE & CONTINUE to go to next step of the application-

Close the popup message & continue to the Premise Owner’s Details. Following form opens up-

All data is fetched from database and shown on this page. When applicant checks the checkbox “Edit Premises Owner Details”, the fields become editable. It has following fields- Premises/Building Owner Information

(i) Full Name of the Premises/ Building Owner (ii) Aadhaar No. (iii) Mobile No. (iv) Residential Address : Country: Drop down should open with all country values If Country selected is “India”, following screen opens up-

(i) Address (ii) Landmark (iii) Post Office (iv) Police Station (v) State (vi) District (vii) Block (viii) Pin Code (ix) Phone No If country selected is other than “India”, following screen opens up-

(i) Address Line 1 (ii) Address Line 2 (iii) Pin Code (iv) Phone No If any field is changed in this form then applicant needs to upload the following documents- List of Document(s) to be uploaded in Step: 5 include:

After Click on Save & Continue following message shown on the screen:

Close the popup message & continue to the Other Details. Following form opens up-

It has following fields- a) Details of Principal products manufactured during last calendar year (i) Name of Product (ii) Value of Product (In Rs.) b) Type of Organising Body c) Status of Jharkhand factories Rules, 1950: These fields are required, if maximum no of

worker(s) is greater than or equal to 10 (i) Reference no and date of approval of the plans for site whether for old or new building and for

construction of extension of factory by the state Govt. / Chief inspector

(ii) Reference no and date of approval of arrangements, if any, made for the disposal of trade waste and effluents and the name of the authority granting such approval d) Document Checklist: As per the details filled in the form, the checkbox will be enabled for checking by the applicant.

Copy of Land Paper(s) (i) Copy of Land Paper(s) (ii) Copy of Project Report(s) (iii) Copy of Partnership Deed(s) (iv) Copy of memorandum and article(s) of Association(s) (v) Copy of List of board of Director(s) (vi) Copy of Resolution by board of director(s) regarding Occupiership (vii) Copy of Resolution of partner(s) regarding Occupiership Click on SAVE APPLICATION to go to next step of the application. Here applicant can view the completely filled application before proceeding for document upload and payment. If due to any reason, applicant has not completed his form in one go, he has the option to complete his

application from the below link-

Following screen opens up-

Applicant needs to select “List of Incomplete Application(s)”. Any incomplete application will be shown here. From which user can resume and fill the application where user has left previously.

When applicant clicks on “Resume” button, following screen opens up-

The applicant needs to fill the block of data which he had not filled till now. Till the time, applicant has not paid any fees, he has the option to delete his application using “Delete” button. 2. Take print of application form, makes changes in it or proceed for payment- Applicant can print the application by visiting ServicesFactory Act AmendmentManage Application(s).

Following screen opens up when “Edit/Print/Upload Documents(s)/Lock Request(s)” is selected-

Here all those applications filled by candidate for Factories Act will be shown whose payment has not been completed yet. Suppose, an applicant has by mistake filled wrong details in his application form but has not paid the fees for the same till now. He has the option to Edit/Delete those applications from this menu. The applicant needs to print the application. In the above screenshot, only 1 Application ID is shown because applicant has filled and saved 1 application in this act but not paid the fees for it. Once applicant pays the fees, his application will not be seen in this menu. The applicant can print the application form by clicking on PRINT button. Then the Applicant needs to sign it, enter Date and place in the printed form. If applicant clicks on Edit, following screen opens up-

Whichever details the applicant needs to edit, he needs to select that block from here. Suppose he wants to edit “Occupier Details”. He will edit the data and then will click on “SAVE & CONTINUE” button. Following screen opens up-

Once applicant is sure that all data is now correct, he needs to click on “Upload Documents” button. Following message comes-

Here “Items to be uploaded” dropdown will contain complete list of documents which need to be uploaded as a result of amendment request submitted. The applicant has to upload all these documents one by one. “Attachment Type” will contain list of type of documents which are acceptable proof for that document. For eg-

Once all document are uploaded, applicant needs to close that window and go to “Manage Application (s)” menu and select following option-

Following page opens up-

Once applicant clicks on “Lock Request Edit & Submit”, following screen opens up-

Once applicant clicks on “Submit” button, following screen opens up-

3. Applicant can now pay fees from “Pay Fee” button or can use the below menu also-

If applicant clicks on “Pay Fee” button, following page opens up-

Here Old Registration Fee: The fee deposited at time of registration for this factory. Amendment Fee: This is fixed fee (Rs 500) which is charged from applicant whenever he wants to get any amendment done in his license. New Registration Fee: This is the fee which is calculated if applicant needs to get any such field value changed on which fee calculation at time of registration is dependent. It is calculated as difference of Total fee which comes with amended data in form and Old Registration fee. Suppose, worker details are changed and with new worker details, fee comes Rs 30,500. The fee paid at time of registration is Rs 25,100. So, New Registration fee will be Rs 5400. Amount Payable: New Registration Fee + Amendment Fee When applicant clicks on “Proceed to Payment”, following page opens up-

Fee Information a) Registration Fee: It is “New Registration Fee” value from last page. b) Late Fee: No late fee is applicable in amendment. c) Gross Total Fee: It is total of registration and amendment fee. Applicant can check for Registration fees himself from the following menu- On the Home page of the portal, go to Services-->Factories Act--> Fee Structure

Applicant can also calculate fees for their application from the below menu- On the Home page of the portal, Go to Services-->Factories Act--> Calculate Fee Following screen opens up-

Suppose for registration, we have the following data- a) Year of start of Manufacturing Process is 2016 b) Maximum No. of Person Proposed to Be Employed: 60 c) Total rated capacity (Max.) of Machineries (H.P.): 200 d) Electricity Power (Max.) by Generating Station (K.W.) :300 e) Electricity Power (Max.) by Transforming Station (K.W.):100 So, the Registration fee will be –

There are 2 payment modes in this Act- (i) Via Treasury Challan (ii) Via Online Payment Gateway (Internet Banking) If the user selects Treasury Challan option, following mandatory field details need to be filled up- a) Amount: Applicant needs to enter the amount of which he has got the challan b) Select Treasury Name: Applicant needs to select it from the drop down. c) Challan Date: Applicant needs to enter date on which he has submitted the money in treasury. d) Vide Challan No. : Applicant needs to enter the Challan No for the fee paid. e) Select Scanned Copy of Challan: Applicant needs to upload scanned copy of Challan by selecting the same through the browse option. Challan can be uploaded as pdf or image file i.e. jpg, jpeg, png etc .

After applicant clicks on PROCEED button, following message comes-

If the user selects Online Payment option, following window opens-

When user clicks on “Proceed”, following window opens up-

If payment is successful or unsuccessful, the screenshot will look something like this-

You can also print this receipt for future reference. The application is now submitted and no further action is required from applicant’s side. 4. The applicant can check the status of his application from following menu-

Services Factories Act AmendmentCheck Status /Print license as shown below:

Following screen will come up-

The applicant can check the status of Application(s) by clicking on CHECK DETAILS button; the complete detail of the process done on his application is shown. By this manner, the applicant will be able to Track the Status of their application.

If application is forwarded at any level, and applicant checks his application status, following screen will come-

Or, if the license has been approved by the authority, applicant can print the license by clicking PRINT LICENSE;

Following screen will be displayed-

If application has been kept in “Pending” at any stage, then following screen will be shown here-

If applicant clicks on “Check Details” button, following screen opens up-

If applicant clicks on “Upload Pending Document(s)” button, following screen opens up-

Once applicant uploads the required documents and click on “Upload Document(s)” button, following message will come-

The application will be visible in the level from where it was set to Pending.

Online Renewal Process This renewal option is for those factories which have registered on this portal before 2017 and want to apply for online renewal for year 2017 onwards. Login to the portal with your user id and password. Following screen will open up-

Go to the menu- ServicesFactories ActOnline RenewalSubmit Renewal Request

Following page opens up-

This page shows list of all those applications whose renewal is due. The applicant needs to click on “Renew” button of the licence whose renewal needs to be done. Following screen opens up-

Here all fields are non-editable. The applicant can only select “No. of years for which he want to get his license renewed”. Following drop down opens for this field-

The applicant can his license renewed for any no. of years starting from 1 to maximum of 10. Once applicant selects the no. of years and clicks on “Submit Renew Request”, following screen opens up-

Now the applicant has to pay the fees for no. of years he has selected for getting renewal of his license. Following screen opens up when applicant clicks on “Make Payment” button-

Fee Information a) Renewal Fee: It is calculated same as registration fee. If applicant applies for 5 year renewal then Renewal fee will be 5 times of registration fee for that data. b) Late Fee: If Renewal application has been filed by 31st Dec, no late fee will be charged. If Renewal application has been filed between 1st Jan to 31st March, then 50% of Registration fee will be charged as late fee. If Renewal application has been filed from 1st April to 30th June, then 100% of registration fee will be charged as late fee. After 30th June, applicant needs to apply under re-instate and NOT renewal. c) Adjustable Amount d) Gross Total Fee: It is total of renewal and late fee. Applicant can also access fee payment page through the below menu-

Following screen opens up-

When applicant clicks on “Pay Fee” button, following screen opens up-

Till the time applicant has not paid the fees, he has the option to delete his application using the button “DELETE REQUEST”. Once applicant is sure for how many years he want to apply for renewal, he needs to click on “Calculate Fee” button. Following screen opens up-

The applicant needs to click on “Proceed to Pay” button. Following screen opens up-

Applicant can check for fees himself from the following menu- On the Home page of the portal, go to Services-->Factories Act--> Fee Structure

Applicant can also calculate fees for their application from the below menu-

On the Home page of the portal, Go to Services-->Factories Act--> Calculate Fee Following screen opens up-

Suppose for registration, we have the following data- a) Year of start of Manufacturing Process is 2016 b) Maximum No. of Person Proposed to Be Employed: 60 c) Total rated capacity (Max.) of Machineries (H.P.): 200 d) Electricity Power (Max.) by Generating Station (K.W.) :300 e) Electricity Power (Max.) by Transforming Station (K.W.):100 So, the fee will be –

There are 2 payment modes in this Act- (i) Via Treasury Challan (ii) Via Online Payment Gateway (Internet Banking) If the user selects Treasury Challan option, following mandatory field details need to be filled up- a) Amount: Applicant needs to enter the amount of which he has got the challan b) Select Treasury Name: Applicant needs to select it from the drop down. c) Challan Date: Applicant needs to enter date on which he has submitted the money in treasury. Date cannot be after today’s date. d) Vide Challan No. : Applicant needs to enter the Challan No for the fee paid.

e) Select Scanned Copy of Challan: Applicant needs to upload scanned copy of Challan by selecting the same through the browse option. Challan can be uploaded as pdf or image file i.e. jpg, jpeg, png etc . After applicant clicks on PROCEED button, following message comes-

If the user selects Online Payment option, following window opens-

When user clicks on “Proceed”, following window opens up-

If payment is successful or unsuccessful, the screenshot will look something like this-

You can also print this receipt for future reference. The application is now submitted to concerned Inspector of Factories for processing and no further action is required from applicant’s side. The applicant can check the status of his renewal request from the below menu-

Following screen opens up-

When applicant clicks on “Check Status” button, following screen opens up-

When applicant clicks on “view process details”, following screen opens up-

Once application has been approved by Inspector of Factories, the applicant can print the renewed license from the below menu- Or, if the license has been approved by the authority, applicant can print the license by clicking PRINT LICENSE;

Following screen will be displayed-