faculty handbook - ucn handbook_final… · the faculty handbook is organized into a variety of...
TRANSCRIPT
FACULTY
HANDBOOK
U n i v e r s i t y C o l l e g e o f t h e N o r t h
2018 – 2019
1
This publication created and distributed through the ACADEMIC & RESEARCH DIVISION of University College of the North.
©2018 Academic & Research Division University College of the North Box 3000 The Pas, Manitoba R9A 1M7 (204) 627-8579
Thank you to the Deans, Directors, faculty members and staff who provided ongoing revisions to ensure the accuracy and usefulness of the material in this year’s UCN Faculty Handbook.
Thanks to:
Shawn Ducharme – IT Lavina Fecteau – Office of Inter-Universities Services Chris Reddy – Strategic Services & Development Jim Scott – Communications Dave Dalcanale and the Student Development Team - Enrolment Services Gary Hagborg, Virginia Goulet – Facilities and Campus Services Monica Cook – Human Resources Nancy Goodridge, Michelle Logeot – Community-Based Services Sandra Muilenburg – Finance Dan Smith, Lori Munroe – Academic & Research Linda Melnick, Avery Ascher, Terralyn McKee, Carole Reid, Kathy Ellerton, Krystle Robinson, Sarah Warner, Amy Warnar-Brown – Research & Innovation Stan Gardner – Library Services Nicole Myers – Accessibility Services Sharon McKay, Esther Ballantyne, Susan Flett-Young, Tina Cook-Martin, Caroline Azure – Aboriginal Knowledge & Culture Division
The Faculty Handbook is an ever-evolving document. Please notify the Dean of Research & Innovation, Linda Melnick ([email protected]), or the Academic Specialist, Amy Warnar-Brown ([email protected]), with revisions and updates.
2
Contents
UCN Website and Intranet ............................................................................................................................. 7
Mission Statement ......................................................................................................................................... 9
Vision Statement ........................................................................................................................................... 9
Four Strategic Directions ................................................................................................................................ 9
UCN’s Governing Council Ends Statements.................................................................................................... 10
UCN Governance Structure ........................................................................................................................... 10
UCN Campus Locations and Regional Centres ............................................................................................... 11
GETTING STARTED ....................................................................................................................................... 12
Campus ID Cards ................................................................................................................................................... 12
Office Space, Campus Mailbox and Facility Keys .................................................................................................. 12
Email Accounts, Computer Use and Student Printing .......................................................................................... 13
Parking .................................................................................................................................................................. 13
Supplies ................................................................................................................................................................. 14
Phone/Voice Mail ................................................................................................................................................. 14
Voicemail and Cell Phones .................................................................................................................................... 14
Fax Machines ........................................................................................................................................................ 15
Room Bookings ..................................................................................................................................................... 15
Registration ........................................................................................................................................................... 16
Class Lists .............................................................................................................................................................. 16
Withdrawals .......................................................................................................................................................... 16
Academic Dishonesty ............................................................................................................................................ 16
Appeals ................................................................................................................................................................. 17
ACADEMIC SCHEDULE 2018-2019 ........................................................................................................................ 18
UCN FACULTIES & CENTRES .......................................................................................................................... 19
UCN ACADEMIC UNITS ................................................................................................................................. 19
Academic Specialist .............................................................................................................................................. 23
Indigenous Curriculum Specialist .......................................................................................................................... 24
Co-op Coordinator, Work-Integrated Learning .................................................................................................... 24
3
Learning Technologies Specialist .......................................................................................................................... 25
Learning Resource Instructor ............................................................................................................................... 26
Quality Assurance Coordinator ............................................................................................................................. 26
ADDITIONAL ACADEMIC OFFICES AND PARTNERS ......................................................................................... 27
Office of Inter-Universities Services (IUS) ............................................................................................................. 27
Aboriginal Knowledge and Culture Division ......................................................................................................... 27
Campus Manitoba / eCampus Manitoba .............................................................................................................. 31
PREPARING TO TEACH ................................................................................................................................. 31
Instructional assignments ..................................................................................................................................... 31
Textbooks and Course Materials .......................................................................................................................... 32
Course Outlines .................................................................................................................................................... 33
Writing Effective Learning Outcomes ................................................................................................................... 35
Resources .............................................................................................................................................................. 35
DURING THE TERM: TEACHING AND ADVISING ........................................................................................... 36
Program and Course Management ...................................................................................................................... 36
Student Attendance .............................................................................................................................................. 36
Faculty Advisor System ......................................................................................................................................... 38
Student Assessment, Evaluation and Grades ....................................................................................................... 39
Work Experience/Practicum Courses ................................................................................................................... 41
Academic Honesty ................................................................................................................................................ 42
Incomplete Course Work ...................................................................................................................................... 43
Tests & Examinations: Administration and Invigilation ....................................................................................... 44
Supplemental Exams............................................................................................................................................. 50
AFTER THE COURSE ...................................................................................................................................... 51
Grade Submission ................................................................................................................................................. 51
Grade Adjustment ................................................................................................................................................ 52
Academic Performance......................................................................................................................................... 52
Course Repeats ..................................................................................................................................................... 52
Student Course Evaluations .................................................................................................................................. 52
LIBRARY SERVICES ....................................................................................................................................... 55
Budget for Purchase of Scholarly Material ........................................................................................................... 55
Library Hours ........................................................................................................................................................ 55
4
Reserves ................................................................................................................................................................ 55
Borrowing from other libraries (Inter‐library loan) .............................................................................................. 56
Library Catalogue and Database Access ............................................................................................................... 56
Orientation and Instruction .................................................................................................................................. 56
Library Materials ................................................................................................................................................... 57
Collections sent to Regional Centers .................................................................................................................... 57
PRINTING & MULTIMEDIA SERVICES ............................................................................................................. 57
Archives and Record Management ...................................................................................................................... 58
LEARNING TECHNOLOGIES ........................................................................................................................... 59
Technologies for Instructors and Students ........................................................................................................... 59
Instructional Services ............................................................................................................................................ 59
Video Conferencing Rooms .................................................................................................................................. 60
PRINTING/PHOTOCOPYING INSTRUCTIONAL MATERIAL ................................................................................ 61
Digital Copyright ................................................................................................................................................... 62
Copyright Law Regulations ................................................................................................................................... 62
PROGRAM AND CURRICULUM DEVELOPMENT ............................................................................................. 63
ABORIGINAL CENTRES .................................................................................................................................. 64
Aboriginal Centres Support Programs and Services ............................................................................................. 64
UCN CAMPUS ELDERS .................................................................................................................................. 64
RECOGNITION OF PRIOR LEARNING (RPL) ..................................................................................................... 64
STUDENT DEVELOPMENT DIVISION (SDD) ..................................................................................................... 65
UCN Student Accessibility Services (SAS) ............................................................................................................. 65
Learners' Assistance Centre (LAC) ........................................................................................................................ 66
COMMUNICATIONS DEPARTMENT ............................................................................................................... 67
Marketing and Communications .......................................................................................................................... 67
Photo Waiver ........................................................................................................................................................ 68
Event Planning ...................................................................................................................................................... 68
Security Practices on Campus – The Pas and Thompson ................................................................................ 68
Dealing with Strangers .......................................................................................................................................... 69
Emergency Contact Numbers ............................................................................................................................... 69
FINANCE POLICIES ........................................................................................................................................ 71
UCN EMPLOYEE FINANCE PROCEDURES AND POLICIES .................................................................................. 71
5
UCN CODE OF ETHICS ................................................................................................................................... 72
INDIGENOUS KNOWLEDGE ........................................................................................................................... 74
PROFESSIONAL DEVELOPMENT .................................................................................................................... 76
CAE Contacts: ........................................................................................................................................................ 78
COMMUNITY-BASED SERVICES ..................................................................................................................... 79
1. Regional Centres ......................................................................................................................................... 79
2. Contract Training ........................................................................................................................................ 79
3. Rotating Core funded programs ................................................................................................................. 80
Contact Numbers for Community-Based Services ............................................................................................... 80
WORKPLACE SAFETY AND HEALTH ............................................................................................................... 80
COLLECTIVE AGREEMENT AND BARGAINING ................................................................................................ 81
Representation ..................................................................................................................................................... 81
CONTACT LIST .............................................................................................................................................. 82
WELCOME TO UCN
6
Message from DAN SMITH, Vice-President Academic & Research and LINDA MELNICK, Dean of Research & Innovation
Welcome to the 2018-19 academic year at University College of the North! You will have opportunities to try new teaching strategies, get involved with faculty governance or other venues for university-college service activities, and, of course, involve yourself in either applied or theoretical research projects.
UCN has an array of talented and committed faculty members who teach in a wide range of college and university programs. We are also privileged to have non-teaching staff who ensure that the necessary supports are in place. This academic year will see the fifth year of the new UCN campus building at our Thompson location. Together with our Oscar Lathlin Research Library at the campus in The Pas, opened in 2013-14, as well as a variety of new regional centres, we are creating a modern and highly technological learning environment for all of our students.
The purpose of this handbook is to provide you with a brief aide memoire of the critical aspects of supporting our students and delivering high quality programming. We also encourage you to explore the UCN web site www.ucn.ca, and the 2018- 19 UCN Academic Calendar. These are great sources providing more in-depth information on a host of topics related to academics, governance, policies, our Regional Centres and much more.
If you have any questions that are not addressed in this handbook, please do not hesitate to contact your Dean. Our doors are always open, too – please drop by, call or email.
We greatly appreciate your commitment and professional expertise, and want your teaching experience to be successful
and rewarding for both you and your students! We welcome those of you who are new to UCN, and encourage you to take
advantage of opportunities to learn more about us. Your contributions are valued, and we are so glad that you’ve made the
decision to join us.
Dan Smith, PhD Linda Melnick Vice-President Academic & Research Dean of Research & Innovation [email protected] [email protected]
Aaniin, Bitaemo, Bonjour, Boozhoo, Tanshi, Tansi, Welcome, Wotzye
NAVIGATING THE UCN FACULTY HANDBOOK
7
The Faculty Handbook is organized into a variety of sections designed to assist you in your role as a faculty
member at UCN. You will find references to many sources of information found within our UCN website or
intranet. Always refer to the UCN website/intranet for access to the most current and up-to-date information.
Where applicable, UCN Policy numbers have been referenced at the end of each section (in parentheses and
italicized). UCN Policies are found on the UCN intranet at:
UCN homepage – Faculty & Staff tab – Employee Resources link – Log-in - Employee Information link - Policies and
Procedures link
Contact information for specific roles can be found at the end of the handbook, organized by area.
UCN Website and Intranet
The UCN website is our public facing marketing, resource and information source. Faculty members are
encouraged to become familiar with the public resources that are made available on the UCN website. The
UCN website address is: www.ucn.ca.
Logging into the UCN website provides access by UCN employees to additional information and resources,
depending on your access rights. Please note that the term “intranet” refers to the additional information that
you have access to once you login using the ‘Authentication Required’ pop-up window that appears when you
access some parts of the website, such as Employee Information, found under the Faculty & Staff tab,
Employee Resources section of the UCN homepage.
To login, you will require a UserID (domain/username) and a password. Your Dean will provide you with this
information. Passwords must be changed regularly, and you will be prompted by the system to do so at the
appropriate times. You can access the UCN website and intranet from both within UCN, and when you are at
external locations. Many important UCN forms, templates and documents can be found on the UCN Intranet.
For example:
Faculty Handbook 2018-19: UCN homepage – Faculty and Staff tab –Log-In – Employee Resources link –
Employee Information link - Academic Division link – Handbooks and Guides
link
Course Outline Template: UCN homepage – Faculty and Staff tab –Log-In – Employee Resources link –
Employee Information link - Academic Division link – Course Related Forms
link
Rules for Writing Tests & Exams: UCN homepage – Faculty and Staff tab – Log-in - Employee Resources link –
Employee Information link - Academic Division link – Various Forms link
Leave Form: UCN homepage – Faculty and Staff tab – Log-In – Employee Resources link –
Employee Information link - Human Resources link – Human Resources and
Payroll Forms link
Expense Claim Form: UCN homepage – Faculty and Staff tab – Log-In – Employee Resources link –
Employee Information link - Finance link – Expenses link
It is recommended that you become familiar with the UCN employee resources that are made available on the
UCN intranet, which include forms from Academic & Research, Finance, Human Resources and many other
8
areas, important documents such as UCN Policies and Procedures and User Manuals, and photo galleries from
UCN special events.
If you require, assistance with logging in the website, please contact our UCN IT Helpdesk at 204-627-8519 (The
Pas) or 204-677-6375 (Thompson). If you are having general difficulty with your computer or other hardware,
you will need to email the details of your issue to the IT department in the form of a ‘support ticket’. Emailing
[email protected] will automatically generate a trouble ticket. More information on this can be found in a later
section of this Faculty Handbook.
NOTES:
9
Welcome to University College of the North, a dynamic and responsive postsecondary institution.
UCN is proudly tasked to promote educational development in northern Manitoba. UCN boasts two main
campuses, one in The Pas and one in Thompson, twelve northern regional centres, and a variety of teaching
locations, including Winnipeg. Geographically, UCN provides postsecondary programming to 80% of the
province’s area. A complement of approximately 400 faculty, staff, and Elders provide instruction and support
to our more than 2000 students.
Mission Statement
The mission of University College of the North is to ensure Northern communities and people will have access
to educational opportunities, knowledge and skills, while being inclusive and respectful of diverse Northern and
Aboriginal values and beliefs.
Vision Statement
RESPECT – TRUTH – WISDOM – HONESTY – HUMILITY – COURAGE – LOVE
Rooted in the Seven Sacred Teachings of Aboriginal Peoples, University College of the North prepares life-long
learners and graduates to be positive and contributing members of society.
Four Strategic Directions
1.0 ABOUT UCN
Northern & Aboriginal Culture
Innovative & Responsive Education
Trades & Industrial Skills
Student Centered
UCN believes Northern
and Aboriginal cultures,
worldviews and history
are the foundation upon
which we conduct our
day to day operations as
an institute of higher
learning.
UCN will work with our partners to provide
educational
opportunities that
respond to the
community and labour
market needs of
Northern Manitoba.
UCN recognizes the
current labour market
needs and the
importance of providing
education and training
that will develop a skilled
workforce for Northern
Manitoba’s economy.
UCN understands the importance of a positive
student experience be it
in the classroom,
distance delivery,
practicums, community
based, or in our
hallways.
UCN’s Governing Council Ends Statements
1. Knowledgeable, Empowered People and Communities
2. Respect for Diverse Northern and Aboriginal Cultures and Identities
3. Research Capacity Developed for the North
4. An Educated Populace for Social and Economic Development of the North
5. Accessible, Equitable, Affordable, and Relevant Education Throughout the North
UCN Governance Structure
UCN has a tri-council governance structure consisting of a Governing Council, Learning Council and a Council of
Elders. UCN’s Learning Council may be thought of as a parallel body to the Academic Senate found at many other
postsecondary institutions. What makes UCN unique and innovative is its Council of Elders. These three Councils
are mandated by Manitoba’s UCN Act.
Governing Council Learning Council Council of Elders The Governing Council is comprised of 20 members from locations as far south as Winnipeg to as far north as Thompson, plus areas in between. The membership provides a wide representation of secondary and post- secondary education, northern and southern communities, the Council of Elders, Learning Council, and UCN faculty, staff and students.
The Governing Council operates within a policy governance model under which the council’s policies guide the work of the Council and the UCN President & Vice-Chancellor.
The Learning Council is comprised of up to 32 members representing college and university faculty, academic administration, academic resources, academic services, the student body, the Governing Council, and the Council of Elders. Its standing committees ensure representation from the council itself, but also from various constituencies throughout UCN, including students, college and university faculty members and staff, to ensure a broad representation of knowledge, ideas, and input.
The Learning Council works diligently throughout the year on ongoing academic planning, strengthening academic standards, developing new degree and diploma programs, updating current degree and diploma programs, providing a learner-centered model, and strengthening its academic governance structure.
The Council of Elders consists of 17 members 14 of which represent the various communities that UCN serves. UCN’s Governing Council, Learning Council, and Student Association Council also have representation on the Council of Elders.
The involvement of the Council of Elders in ongoing activities of UCN has included, but is not limited to, representation on the Learning Council and Governing Council, as well as the standing committees of the Learning Council and internal UCN committees such as selection committees for UCN faculty and non-faculty positions. The council provides guidance on academic development, Aboriginal culture, and actively participates in UCN conferences and events.
Faculty interested in serving on the Learning Council or sub-committees or require information on the Learning
Council and its sub-committees should contact the Tri-Council Executive Officer.
11
UCN Campus Locations and Regional Centres
FIGURE 1: UCN Campuses and Regional Centres
FIGURE 2: First Nations & Treaty Areas in Manitoba
UCN’s campuses and Regional Centres are located on the traditional lands of the Cree,
Dene, and Oji-Cree.
UCN’s campuses in The Pas and Thompson are located in Treaty # 5 territory. Regional Centres located in Bunibonibee Cree Nation (Oxford House), Chemawawin Cree Nation (Easterville), Churchill, Flin Flon, Misipawistik Cree Nation (Grand Rapids), Nisichawayasihk Cree Nation (Nelson House), Norway House Cree Nation, Pimicikamak Cree Nation (Cross Lake),St. Theresa Point First Nation, and Tataskweyak Cree Nation (Split Lake) are also located in the traditional territory of the signatories to Treaty # 5.
The UCN Regional Centre on the Mathias Colomb First Nation (Pukatawagan) is found within Treaty # 5 territory; however the First Nation is a signatory to Treaty # 6.
The UCN Regional Centre in Swan River is located in Treaty # 4 territory.
UCN Traditional Territory Acknowledgement: University College of the North acknowledges that it’s campuses in The Pas and Thompson are located in Treaty No. 5 territory; along with regional centres, these are the traditional territories for many Indigenous peoples whose relationship to the land creates a rich heritage for our northern learning community.
The Pas Campus 7th and Charlebois, The Pas, Manitoba R9A 1M7 Phone: 204-627-8500 Toll-Free: 1-866-627-8500
Thompson Campus 55 UCN Drive, Thompson, Manitoba R8N 1L7 Phone: 204-677-6450 Toll-Free: 1-866-677-6450
Regional Centres Bunibonibee Cree Nation (Oxford House) Chemawawin Cree Nation (Easterville) Churchill Flin Flon Mathias Colomb First Nation (Pukatawagan) Misipawistik Cree Nation (Grand Rapids) Nisichawayasihk Cree Nation (Nelson House) Norway House Cree Nation Pimicikamak Cree Nation (Cross Lake) St. Theresa Point First Nation Swan River Tataskweyak Cree Nation (Split Lake)
12
Information regarding UCN’s traditional territory acknowledgment statement and the treaty territories in which UCN’s campuses/centres are located may be found by going to UCN homepage – Faculty and Staff tab – Log-In – Employee Information link – Academic Division – Course Related Forms – UCN Traditional Territory Statement_Backgrounder
Regional Centre Contact Information Bunibonibee (Oxford House) Regional Centre General Delivery, Oxford House, MB R0B 1C0 Phone: (204) 538-2270 Fax: 538-2152
Chemawawin (Easterville) Regional Centre Box 144 Easterville, MB R0C 0V0 Phone: (204) 329-2420 Fax: (204) 329-2340
Churchill Regional Centre P.O. Box 1000 Churchill, MB R0B 0E0 Phone: (204) 675-2975 Fax: (204) 675-2971
Flin Flon Regional Centre
4 Hart Avenue, Flin Flon, MB R8A 0G4 Phone: (204) 687-1560 Fax: (204) 687-8558
Mathias Colomb Cree Nation (Pukatawagan) Regional Centre Box 323 Pukatawagan, MB R0B 1G0 Phone: (204) 553-2099 Fax: 553-2107
Misipawistik (Grand Rapids) Regional Centre
Box 238 Grand Rapids, MB R0C 1E0 Phone: 639-2684 Fax: 639-2686
Nisichawayasihk (Nelson House) Regional Centre Box 454 Nelson House, MB R0B 1A0 Phone: 484-2886 Fax: 484-2384
Norway House Regional Centre Box 880 Norway House, MB R0B 1B0 Phone: (204) 359-6296 Fax: (204) 359-6262
Pimicikamak (Cross Lake) Regional Centre Adult Education Centre - Cross Lake Education Authority P.O. Box 370 Cross Lake, MB R0B 0J0 Phone: (204) 676-2677 Fax: (204) 676-3981
St. Theresa Point Regional Centre Box 449 St. Theresa Point, MB R0B 1J0 Phone: (204) 462-2266 Fax: (204) 462-2425
Swan River Regional Centre P.O. Box 726 Swan River, MB R0L 1Z0 Phone: (204) 734-4419 Fax:(204) 734-3293
Tataskweyak (Split Lake) Regional Centre
Box 160 Split Lake, MB R0B 1P0 Phone: (204) 342-2621 Fax (204) 342-2997
GETTING STARTED
Campus ID Cards
Faculty are issued UCN ID cards annually for use in UCN Libraries and for after-hours access to UCN facilities. Photos and card creation are done by Library Services The Pas and the libraries in Easterville and Norway House. This service is also provided at the Thompson Campus Student Services Reception area. Other Regional Centre staff and faculty should arrange for ID card creation at The Pas or Thompson locations.
Note: Verification of employment status is required prior to issuing ID cards – ensure that HR has you listed in their database prior to scheduling your photo and ID creation in The Pas or Thompson.
Office Space, Campus Mailbox and Facility Keys
The Dean will arrange office space for instructors in The Pas and Thompson. Additionally, the Dean will arrange for
office, classroom and mailbox keys (and other keys as required) as issued through UCN Facilities Management.
Faculty members are not to have keys copied, and any lost or stolen keys need to be reported to Facilities Managers
as soon as possible. In the event that new or alternate space is required, requests are to be directed to your Dean
who will forward the details to the UCN Space Allocation Committee.
2.0 TEACHING AT UNIVERSITY COLLEGE OF THE NORTH
13
The Regional Centre or Community Education Coordinator will arrange office and classroom space for community-
based instructors.
The Director UCN Adult Learning Centre will arrange office and classroom space for Adult Learning Centre (ALC)
Instructors.
Note: Mailboxes and keys in The Pas are issued through Purchasing/Stores Department. Mailboxes and keys at the
Thompson Campus are issued through the Campus Manager.
Campus mailbox locations:
The Pas – main entry foyer near the Registration Office Thompson – main floor outside of the Administrative Office (Rm 152) near security Regional Centres – contact your Regional Coordinator Contract training – contact Community Education Coordinator (FI-01-15)
Email Accounts, Computer Use and Student Printing
UCN Acceptable Use Agreement: All staff and faculty are required to sign an acceptable use form as part of hiring
process – it is your responsibility to become familiar with this policy which can be found on the UCN homepage –
Faculty and Staff tab – Log-In - Employee Resources – Employee Information – Policies and Procedures link –
Information Technology link – IT-01-General link – IT-01-01 Acceptable use of computer & communication
resources policy link.
(IT-01-01, IT-01-02, IT-01-05, IT-01-06, IT-01-07)
Email address Protocol for UCN Employees: You will be provided with a UCN email address when you start your
employment with UCN. To send an email to another UCN employee, you can simply click on the ‘To’ portion of a
new email, which should bring you to the Global Address List of the UCN Address Book. Scroll down the list until
you find the individual you wish to email, click it, and it will move to the ‘To’ line. The standard protocol for UCN
employee emails is: first initial + full last name @ ucn.ca (all lower case). For example, if you wanted to send an
email to UCN employee Mary Jones, it more than likely will be: [email protected]. An exception to this protocol is
when two people have the same first initial and last name, in which case one member will likely have a middle
initial added to their email address.
Information for faculty regarding student printing: Each student will receive complimentary credit each academic
year of $25.00 which will allow 500 sheets of black and white printing or 250 sheets of colour printing from their
personal login account. Students who require additional pages can purchase pages in $5.00 increments which
would provide 100 black and white pages at $0.05 each or 50 colour pages at $0.10 each. Please provide this
information to your students if you are requiring them to print anything at UCN.
Parking
In both The Pas and Thompson, scrambled parking is in effect within the designated parking areas for the
2018/2019 school year. You shall receive a map indicating the designated parking areas with your parking pass.
14
Since parking space is limited and there are no assigned parking spots available, parked vehicles shall be monitored
and checked for proper display of the parking pass within the pass designation. If a pass is not displayed or the
vehicle is parked out of its designated parking area, either a warning or a ticket may be issued at
Security’s/Management’s discretion. Please ensure your parking pass is clearly displayed in your windshield from
your rear view mirror whenever you are parked in a UCN parking stall.
Regional Centers/Contract training – see your Regional Centre Coordinator or Community Education Coordinator (AD-02-06)
Supplies
Each Faculty has an assigned budget code and annual allotment for supplies and materials. For The Pas and
Thompson instructors, see your Dean for details regarding purchases and annual budget. For community-based
instructors, contact your respective Regional Centre Coordinator or Community Education Coordinator. For ALC
Instructors and staff, see the Director UCN Adult Learning Centre for supplies and materials for ALC courses and the
Dean of the appropriate faculty for all related courses.
Phone/Voice Mail
UCN staff and faculty in The Pas and Thompson, in most cases, will be assigned a phone line. In The Pas and
Thompson, the phone system is an Internet-based Voice-Over-IP (VoIP) that is administered by the UCN IT
Department. Phone lines for community based instructors will be determined by the respective Regional Centre
Coordinator or Community Education Coordinator.
Voicemail and Cell Phones
All VoIP phones should have access to UCN voicemail. Your default ‘pin number’ for initial voicemail access/setup
is "123456". You should change this pin ASAP. To access your new voicemail, press the "messages" button on your
phone. The number for accessing voicemail from outside UCN is 204-627-8595 for The Pas local, or 855-738-8805
from outside The Pas and in North America. Access to phone documentation can be found at
https://www.ucn.ca/sites/empinfo/Pages/Employee-Information.aspx.
For any phone/voicemail service issues, contact the VoIP Administrator or email [email protected] . Emailing
[email protected] will automatically generate a trouble ticket.
Cell phones and wireless devices are subject to reporting procedures as defined by IT policy IT-01-02, which can be
found by going to UCN homepage – Faculty and Staff tab – Sign In – Employee Information – Policies and
Procedures – Information Technology – General - IT-01-02 Mobile Communication Handheld Wireless Device
For any phone/voicemail service issues, contact the UCN IT Helpdesk at 204-627-8519 (The Pas) or 204-677-6375
(Thompson), or by emailing [email protected]. Emailing [email protected] will automatically generate a trouble
ticket.
Cell phones and wireless devices are subject to reporting procedures as defined by IT policy IT-01-02, which can be
found by going to UCN homepage – Faculty and Staff tab – Employee Resources link – Log-In - Employee
Information link - Policies & Procedures link – Information Technology link – IT-01-02 Mobile Communication &
Wireless handheld device policy. (IT-01-01, IT-01-02, IT-01-05, IT-01-06, IT-01-07)
15
Fax Machines
Not all faculty offices are equipped with fax machines; however, fax machines are available for faculty use through
various locations at the main campuses and regional centres. Please check the UCN Telephone/Fax Directory for a
number and location nearest you, or contact your Dean for more information. (AD-01-01)
Room Bookings
The Academic Coordinator’s office is responsible for booking of all UCN classrooms for use by instructors for
courses in The Pas and Thompson and university courses delivered to Norway House and occasionally to other
regional centers. Schedules of room use are posted weekly outside each room for The Pas and Thompson. There are
no dedicated classrooms at UCN main campuses and use of rooms for course sections must be approved by the
faculty member’s Dean, who may then authorize booking of a room through the Academic Coordinator or
designate. Regional Centres or contract training booking requirements should be addressed to the Regional Centre
Coordinator or Community Education Coordinator.
UCN uses CELCAT to book, coordinate and handle academic and event activities, campus wide. Scheduling of
classroom space or other UCN space (boardrooms, cafeteria, etc) for internal use that is NOT course related is also
booked in CELCAT by doing a room booking request through the CELCAT software. Every faculty and staff member
has rights in CELCAT to do room requests. The user guide for the room booking requests is on the website under
Faculty & Staff Employee Information User Manuals. Any external agencies, including any staff or
faculty member involved in outside organizations, will book rooms through UCN Events Planning – Facility Rental
Coordinate or designate.
Instructors wishing to have additional class time must email the Academic Coordinator directly and are not to do a
room booking request in CELCAT.
UCN has been granted authority to award certificates, diplomas and degrees through the UCN Act passed by the
Province of Manitoba. Faculty members play an integral role in the academic development and governance of the
institution. The UCN Academic Calendar contains information regarding admissions, course offerings, schedules,
and academic policies and procedures. Faculty members should become familiar with the information contained in
the Academic Calendar. An electronic copy is located on the UCN Website – Faculty & Staff tab - Academic
Resources link – Academic Calendar link.
3.0 ACADEMIC SCHEDULE and CALENDAR
16
Registration
The UCN course registration process is clearly outlined in the Academic Calendar for The Pas and
Thompson. Faculty should be familiar with student eligibility and classifications as well as registration
dates and deadlines. For Community-Based Services (CBS), all course registrations are forwarded to the
Regional Centre Coordinator or the Community Education Coordinator.
Class Lists _______________________________________________________________________________________
Class lists are available to assigned faculty via ‘Online Reports,’ a user guide, available online, has been provided. In the event of student withdrawal from the course, or late registration, updates to the class lists will be reflected automatically in the online report. Therefore, faculty members are asked to cross-reference their class lists regularly to ensure that the grade list will be accurate prior to the grade submission deadline.
Students should be referred to Enrolment Services when:
The student DOES NOT appear on the class list o Students who do not appear on the class list should not be attending until they are officially
registered
The student has verbally advised that they are withdrawing or have withdrawn o Students who have not withdrawn by the stated deadline will be assigned an appropriate
grade. If a student is not registered they risk not receiving credit for completed coursework
For CBS instructors, the CBS Administrative Clerk will forward class lists once students are registered.
The CBS Administrative Clerk will forward copies electronically to the respective Regional Centre
Coordinator or Community Education Coordinator.
Withdrawals
Voluntary Withdrawal: Each course will have a designated voluntary withdrawal (VW) date. Students
may withdraw from any course without academic penalty prior to the course withdrawal date. These
dates are required information in the course outline students receive and are calculated by Enrolment
Services. For courses that fall outside of the regular course schedule faculty members will contact
Enrolment Services for the course VW date.
Registration Revision Request (Withdrawal) forms are available through Enrolment Services and
students must submit the forms to Enrolment Services prior to the deadline. Students who fail to
withdraw prior to the deadline, but stop attending classes, will receive a grade of F. ALC students will
receive a grade of 0%. Please assist your students in understanding this rule.
Faculty may not submit a grade of VW.
(AC-01-16)
Academic Dishonesty
A Statement of Academic Honesty is mandatory for all course outlines. The definitions of and procedure
for dealing with academic dishonesty can be found in the Academic Calendar.
Forms of academic dishonesty include:
17
a) using unauthorized materials in examinations or other evaluations;
b) plagiarism;
c) falsifying data or documents;
d) cheating or helping others cheat in any way;
e) any other acts which compromise the integrity of the evaluation process.
All instances of academic dishonesty will result in a grade of zero for the assignment or occurrence,
and could be grounds for suspension from the course. Instances of multiple infractions of academic
dishonesty may result insuspension from the University College for a period of twelve months as of
the date of the infraction. Any decision regarding academic dishonesty may be appealed. (AC-6.02)
Appeals
Students have the right to appeal academic and disciplinary decisions with respect to their academic career. The parameters of which are outlined in the Academic Calendar. Faculty members are an integral part of this process and need to be familiar with UCN policies and timelines for academic and disciplinary appeals. Please be sure there is a section in each of your course outlines on Student Appeals.
The following table is a very brief summary of the process and both processes are outlined in-depth in the Academic Calendar – for complete process details please review the Academic Calendar.
Appeal Process and Timelines
Academic Appeals Disciplinary Appeals
Individual assignment grade appeals must be filed by the student within 5 UCN working days of receipt of grade.
Appeals of Disciplinary Actions as outlined in the Academic Calendar must be filed by the student within 5 UCN working days of the matter giving rise to the appeal.
Appeals of assessment of skills and/or clinical practical or work experiences must be filed by the student within 5 UCN working days of the matter giving rise to the appeal.
Appeals of final grades must be filed by the student within 28 days of the date that the grade was posted to their web record.
For both Academic and Disciplinary appeals, the following applies:
Step 1: Student discusses matter with the instructor/staff member
Within 5 UCN working days of the matter giving rise to the appeal
If matter unresolved
Step 2: Student discusses matter with Dean/Division Manager
Within 2 UCN working days after receiving step 1 decision
If matter unresolved
Step 3: Student discusses matter with the Vice- President Academic & Research
Within 2 UCN working days after receiving step 2 decision
If matter unresolved
Within 2UCN working days after receiving the written decision from the Vice-President Academic & Research in Step 3 of the Initial Appeal, students may opt to proceed to the Formal Appeal level which may involve an Appeal
Board hearing. (AC-01-07)
18
NOTE: CBS course schedules operate with the term dates but the individual dates listed in the Academic Schedule
are generally only for The Pas and Thompson campus offerings. CBS runs courses ‘as and when possible’.
ACADEMIC SCHEDULE 2018-2019
Please refer to the UCN website Faculty and Staff --- Academic Resources --- Academic Calendar
19
The professional roles and responsibilities of faculty members at UCN center on 1) teaching and advising, with duties and opportunities for 2) scholarly research, and 3) service to the UCN community. The following section provides guidance on teaching and advising at UCN. For further information about each of the roles and responsibilities, please consult with your Dean.
UCN FACULTIES & CENTRES
Faculty Dean/Director Department Chair/Coordinator Arts, Business, and Science
Harvey Briggs Abayomi Oredegbe Business Jim Daems English Melanie Belmore ANS Selvin Peter Science Greg Stotts Social Sciences & Humanities Kim Laycock Academic Coordinator, FABS
Education David Williamson Brenda Firman Bachelor of Education (Thompson) Holly Linski Bachelor of Education (Community-Based) Ann Barbour Stevenson Bachelor of Education (The Pas) Olivia McCorriston Certificate Programs (Educational Assistant,
Aboriginal Counselling Skills) Laura Ayres Early Childhood Education Rita Lynn Emerson Adult Learning Centre
Health Vicki Zeran Bijou Howatt Joint Bachelor of Nursing Brenda Wasylik Diploma in Practical Nursing & Health Care Aide MJ Donald Law Enforcement
Trades and Technology
Rob Penner Marilyn Meyer NRMT Gary Melko Trades
Northern Manitoba Mining Academy
Rob Penner Paul Alexandre Professional Associate & NMMA Research Director
Aboriginal Knowledge & Culture
Sharon McKay Esther Sanderson Centre for Aboriginal Languages & Culture
Pearly Nelson Leaske Waskawimakanwa Mecimwaci Isihtwawina (Tradition & Change)
Angie Cote Mamawechetotan Centre Karl Laubmann Ininiwi Kiskinwamakewin Centre
* Know the emergency protocols and egress routes for the buildings and the areas that you frequent.
UCN ACADEMIC UNITS
UCN has two academic units within the Department of Research & Innovation which provide key
services for faculty, staff and students to support teaching, learning and research at UCN:
1. Instructional Services
2. Office of Research & Innovation
4.0 FACULTY ROLES AND RESPONSIBILITIES
20
Areas of responsibility and key staff in each academic unit within Research & Innovation are as follows:
UCN Academic Unit Areas of Responsibility/Key Staff
Instructional Services
Dean – Linda Melnick
Learning Technologies/Distributed Learning
Learning Technologies Specialist: supports educational technology, technology-mediated instructional design, online course development, etc.
Learning Technologies Facilitator Supervisor: provide supervision and overall guidance for LTFs, who work with faculty and students to support educational technologies used in UCN classes, and to provide classroom management in technology-mediated classes;
Learning Technologies Facilitators: work with faculty and students to support educational technologies used in UCN classes, and to provide classroom management in technology-mediated classes;
Quality Assurance / Teaching & Learning
Academic Specialist: program reviews, Program Advisory Committees, Communities-in-Practice series, Centre for Teaching & Learning, faculty handbook, academic publications
Quality Assurance Coordinator: student course evaluations, exit interviews, etc.
Learning Resources Instructor: provides campus and Regional Centre support for library electronic resources, library resources, learning resources, etc.
Indigenous Curriculum Specialist: faculty resource assisting in
indigenization of UCN curriculum
Co-op Coordinator, Work-Integrated Learning: program development and administration, employer development and relations, monitoring and valuation of work experience, student development and placement
Certificate in Adult Education (Red River College) Linda Melnick – Dean / CAE Administrator at UCN
Cheryl Wells – Administrative Assistant (‘go-to’ person for CAE inquiries and paperwork)
21
Office of Research & Innovation
Dean – Linda Melnick
Manager of Research Services
The Office of Research & Innovation provides support services to facilitate research and scholarly activity by faculty, non-instructional staff, Elders and students relating to their professional disciplines or areas of study.
- Research policies & resources - Liaison with UCN Research Ethics Board (REB) - Liaison with UCN Animal Care Committee (UCNACC) - Liaison with UCN Research, Education & Learning (REAL) Committee
External events & opportunities related to research
Office of Research and Innovation
The word ‘research’ is intended to encompass a broad range of enquiry by UCN faculty, non-teaching
staff, students, and Elders. These lines of enquiry take different forms within a range of contexts
including, for example, learned academic study in the humanities; discovery research in the sciences;
social innovation in the social sciences; applied research in technology and trades programs; practicums
in health; capstone projects in business; and action research and land-based projects in education
programs.
The Office of Research & Innovation is one component of a larger interconnecting environment
supporting research at UCN that also includes the Research, Education and Learning committee of
UCN’s Learning Council, the UCN Research Ethics Board and UCN Animal Care Committee. All research-
related activity falls under the authority of the Vice-President, Academic & Research as well as the Dean
of Research and Innovation.
UCN’s Manager of Research Services is the ‘go-to’ person for information regarding policies, procedures
or forms; involving human participants or animals in research; signing authority for research
agreements; applying for research funding; hiring a student research assistant; and other research-
related topics. The UCN Researcher Guide provides essential information and links on these topics, and
is accessible from the UCN home page, www.ucn.ca, at:
Faculty and Staff / research home / services for researchers
Foundational Research Policies
UCN expects all research undertaken by faculty, non-teaching staff, Elders and students to adhere to the
22
highest possible standards of integrity and conduct. All UCN researchers, as well as those conducting
research in affiliation with UCN, are expected to abide by UCN’s policies on research integrity, and
conflict of interest in research. Links to these policies are contained in the UCN Researcher Guide.
Research with Human Participants
Involving people in research and scholarly activity can range from simple surveys, to doing interviews on
personal matters, to providing blood samples or more invasive medical procedures.
All researchers planning to involve human participants must abide by UCN Policy and Procedures
Governing Ethical Conduct of Research Involving Humans. A link to this policy is contained in the UCN
Researcher Guide.
This policy was developed directly from the Tri-Council Policy Statement: Ethical Conduct for Research
Involving Humans (known as TCPS2). A link to TCPS2 is contained in the UCN Researcher Guide. TCPS2
was jointly developed by the Natural Sciences and Engineering Research Council (NSERC), Social
Scienceand Humanities Research Council (SSHRC) and Canadian Institutes of Health Research (CIHR), the
three main federal agencies that fund research in Canada. The three core principles of TCPS2 are Respect
for Persons, Concern for Welfare, and Justice. Chapter 9 of TCPS2 focuses on the ethics of research
involving First Nations, Métis and Inuit peoples.
Regardless of the level of involvement of human participants, UCN’s Research Ethics Board (REB) will
need to review and approve the ethics of proposed research. The REB is an autonomous body reporting
directly to UCN’s Vice-President, Academic & Research.
Teaching and Research Involving Animals
UCN’s Animal Care Committee (UCNACC) is responsible for reviewing proposals and protocols where
animals would be used in teaching, research or testing. It also reviews proposals for other types of
animal use such as keeping fish tanks or terrariums in campus offices, use of animals in ceremonial or
special events, etc. Establishment of the UCNACC is in keeping with movements nationally and globally
toward ensuring humane and ethical treatment of animals in postsecondary and other institutional
settings.
The UCNACC is an autonomous body reporting directly to UCN’s Vice-President, Academic & Research.
Its activities are guided and informed by resources available through the Canadian Council on Animal
Care, the primary recognized authority on institutional animal use programs and animal care
committees in Canada.
A link to UCN’s policy on animal use is contained in the UCN Researcher Guide.
Signing Authority for Research Agreements and Contracts
23
For research projects where UCN space, staff time or resources are being committed, it may happen at
the beginning and/or at various stages as your project progresses that a third party asks you to sign
some kind of agreement or other document. These can take a variety of forms and have various names,
depending on their purpose. Some examples are Research Agreement, Research Contract, Non-
Disclosure Agreement, Confidentiality Agreement, Material Transfer Agreement, Technical Services
Agreement and Intellectual Property Agreement.
These can be legally enforceable agreements containing contractual terms and obligations with respect
to the performance of research and research-related activities or the use of materials. Individual faculty
or non-teaching staff members do not have authority to sign such research-related documents on behalf
of UCN. In all instances where a third party asks you to sign such a document, researchers are required
to bring it to the attention of the Dean of Research and Innovation.
For Further Information
All the links previously mentioned, together with other research-related information, are also accessible
from the Office of Research & Innovation pages on the UCN website:
https://www.ucn.ca/sites/research/Pages/Research-and-Innovation.aspx
Academic Specialist
UCN’s Academic Specialist works directly with UCN Deans, Directors, faculty and others to provide
professional-level consultation and collaborative support for the development of innovative and
engaging instructional materials, including quality control initiatives such as Program Advisory
Committees and Program Reviews. In addition, the Academic Specialist supports UCN-wide curricular
initiatives that are consistent with Aboriginal and Northern philosophies, values, traditions, languages
and teaching methodologies.
The Academic Specialist also promotes best practices in teaching and learning, and identifies, shares,
and promotes innovative examples of effective teaching and curricula within the UCN community and
through other professional and public forums. The Academic Specialist works closely with the Learning
Technologies Specialist, the Quality Assurance Coordinator and the Learning Resource Instructor to
provide holistic services to faculty, staff and students at UCN related to quality teaching, learning and
research – including creation of the annual Faculty Handbook. Look for regular professional
development sessions throughout the academic year, known as ‘Communities-in-Practice’ workshops,
which showcase ‘faculty helping faculty’ on topics that are relevant to teaching, learning and research at
UCN. The Academic Specialist can also provide Faculty-specific workshops on demand, on topics such as
Writing Effective Learning Outcomes, Designing Meaningful Tests and Exams, Keys to Effective Learning,
Classroom Communication and many others.
24
Please contact the Academic Specialist if you need assistance with course planning and/or delivery, or
would like to learn more about effective teaching and learning strategies, quality assurance tools,
innovations in the adult education field, and any other academic matters, at both college and university
levels.
Indigenous Curriculum Specialist
The Indigenous Curriculum Specialist will support and work collaboratively with faculty, staff, Elders,
external organizations and communities to ensure that programs, courses and specific curricula offered
by UCN reflect Indigenous and northern philosophies, values, traditions, languages and teaching
methodologies, in alignment with UCN’s strategic direction. The Indigenous Curriculum Specialist will
also provide supports with respect to general understanding of the indigenization of UCN’s curricula
within an Indigenous and northern context, will be the primary academic resource within UCN to assist
faculty members in including Indigenous content and methods in the classroom, and will mentor
research in indigenous pedagogy/andragogy and related areas.
The Indigenous Curriculum Specialist also promotes best practices in teaching and learning, and
identifies, shares, and promotes innovative examples of effective teaching and curricula within the UCN
community and through other professional and public forums. The Indigenous Curriculum Specialist
works closely with the Academic Specialist, the Learning Technologies Specialist, the Quality Assurance
Coordinator and the Learning Resource Instructor to provide holistic services to faculty, staff and
students at UCN related to quality teaching, learning and research – including creation of the annual
Faculty Handbook. Look for regular professional development sessions throughout the academic year,
known as ‘Communities-in-Practice’ workshops, which showcase ‘faculty helping faculty’ on topics that
are relevant to teaching, learning and research at UCN. The Indigenous Curriculum Specialist can also
provide Faculty-specific workshops on demand.
Please contact the Indigenous Curriculum Specialist if you need assistance with course content and/or
delivery, or would like to learn more about teaching and learning strategies, quality assurance tools,
innovations in the adult education field, and any other academic matters, at both college and university
levels, that are focused on indigenous worldviews and perspectives.
Co-op Coordinator, Work-Integrated Learning
UCN’s Co-op Coordinator, Work Integrated Learning’s duties fall into four main areas: Program
Development and Administration; Employer Development and Relations; Monitoring and Evaluation
of Work Experience; and Student Development and Placement.
The Co-op Coordinator facilitates the participation of students, faculty and employers in Work
Integrated Education, works with faculty to identify, develop, and register co-op programs. Liaises with
industry/employers to identify work-placement opportunities that will benefit employers while
25
providing students with applied learning opportunities, and is responsible for creating the systems and
partnerships required to make this process successful.
Learning Technologies Specialist
UCN’s Learning Technologies Specialist works directly with UCN faculty and students to provide
consultation and support for the development of distance, distributed and technology-enhanced
courses and instructional materials, including the conversion of face to face course content to distance
format.
The Learning Technologies Specialist administers the UCN learning management system, UCNLearn, as
well as Adobe Connect online web conferencing program. The LTFs provides course support to faculty
and students related to the use of the online course shells and online web conferencing rooms, and the
creation, organization, operations and maintenance of online course content for both UCNLearn and
Adobe Connect. This includes training and support for faculty regarding best practices for the pedagogy
of design and delivery of online course content, web conferencing and courses which are delivered by
the UCN video conference system. Look for the online faculty resource pages for technology related
information on UCN programs and emerging trends in online educational practices.
The Learning Technologies Specialist works with Learning Technologies Supervisors and Facilitators in
supporting video conference connections, and connections using other platforms, for distance and
distributed courses on a daily basis. Distance course instructors are provided with a full range of support
services to support distance and video conferenced courses in the Thompson, The Pas and Norway
House locations. These can include technologies connections, classroom supervision, attendance, basic
tutoring (primarily in literacy and numeracy), invigilation of exams, printing and materials distribution
and collection, student supports, etc. Please contact your Learning Technologies staff to arrange for
consultation of services based on your course needs!
Please contact the Learning Technologies Specialist if you need assistance with online course planning
and/or delivery, or would like to learn more about effective online teaching and learning strategies,
quality assurance tools in UCNLearn, Adobe Connect and other platforms, and innovations in distance
and online teaching.
26
Learning Resource Instructor
UCN’s Learning Resource Instructor works directly with UCN students, faculty and others to provide
Campus & Regional Centre supports regarding library electronic resources, computers, learning
resources and many other related tasks.
If you need assistance with finding specific resources to support your courses, using library collections,
library search features or library databases on specific content areas, using your UCN computer and
associated hardware and software, including basic use tasks such as logging on to the UCN network,
sending and receiving emails, sending and receiving attachments/documents, etc., and more advanced
features, or other related tasks, please contact the Learning Resource Instructor for one-on-one
instruction and consultation.
Quality Assurance Coordinator
UCN’s Quality Assurance Coordinator works directly with the Learning Technologies Specialist, Academic
Specialist, Indigenous Curriculum Specialist, Institutional Research and others to provide Campus and
Regional Centre supports regarding Student Course Evaluations, Student Entrance Surveys and Student
Exit Interviews. The Quality Assurance Coordinator also schedules and/or facilitates classroom visits
with tablets to ensure high response rates for form fill-out of their online evaluations, and troubleshoots
UCN’s online student course evaluation software, eXplorance Blue. Projects pertaining to evaluations,
surveys and interviews are also created, and reports generated in eXplorance Blue are used to analyze
data for the overall improvement of UCN courses and programs, as well as for general quality assurance
purposes.
Student Course Evaluations are an essential part of UCN courses. Evaluations are automatically emailed
by eXplorance Blue to students via UCN email, for all courses. As a faculty member, you can add your
own customized questions to the student survey that pertain specifically to your course, resulting in
more valuable feedback that you can use in future course planning. NOTE: You must receive written
approval of your questions by your Dean prior to addition to the Student Course Evaluation. Students
access their Student Course Evaluation surveys online via UCN email. UCN no longer supports paper
evaluations; in unusual circumstances where online resources are not available and paper evaluations
are the only option, written permission must be obtained by writing the Dean of Research and
Innovation. Evaluations must then be distributed and overseen by a Learning Technologist or other
appointed staff. If you need assistance with, or require more information on how to customize your
course evaluations, how to assist students in locating email evaluation links, or information on
instructor reports, please contact the Quality Assurance Coordinator for one-on-one instruction and
consultation.
27
If you would like to discuss broader academic matters or best practices in the field of teaching and
learning related to Student Course Evaluations, or require assistance with designing survey questions
that elicit reliable and valid results, or how to interpret your specific results, you may also contact the
Academic Specialist, who works in collaboration with the Quality Assurance Coordinator.
ADDITIONAL ACADEMIC OFFICES AND PARTNERS
Office of Inter-Universities Services (IUS)
The Office is Inter-Universities Services is a department of UCN and is a consortium of the four Manitoba
Universities; Brandon University, University College of the North, University of Manitoba, and University
of Winnipeg. The Inter-Universities Advisory Committee which is comprised of the partnering
universities is the governing body of IUS. IUS is the on-site delivery of university-degree credit courses
and handles the administrative matters pertaining to this unique course delivery arrangement. The
accessibility to larger selection of courses will allow students to move into a larger selection of degree
offerings as all courses offered through IUS are transferable for credit, as long as the admission,
registration and program requirements have been met. Each year, many UCN faculties offer IUS courses
at a variety of UCN locations, thus providing additional opportunities for UCN students to take
university-degree credit courses without moving away to a distant university. For more information
about IUS, please contact Office of Inter-Universities Services, located at UCN Thompson Campus, or
speak to your Dean.
Aboriginal Knowledge and Culture Division
The Aboriginal Knowledge and Culture Division unites and oversees UCN’s Ininiwi kiskinwamakewin and
Mamawechetotan Centres, the Centre for Aboriginal Languages and Culture, Waskawimakanwa
Mecimwaci Isihtwawina course, Culture Camp, Aboriginal Awareness Sessions and Cultural
Proficiency. For more information about the Aboriginal Knowledge and Culture Division, please contact
the Executive Director.
31
Campus Manitoba / eCampus Manitoba
Campus Manitoba is a consortium of Manitoba’s seven public post-secondary educational institutions,
all working together to give students better access to college and university programs, to remove
educational barriers, and to help students achieve their educational goals.
UCN is a long-standing member of Campus Manitoba, and as such, UCN students have access to the
broad range of online learning courses/opportunities hosted by all of our partners. Many UCN students
take online courses through Campus Manitoba to meet requirements of their specific UCN program, or
to prepare for transferring to another post-secondary institution in the future to obtain additional
credentials.
The eCampus Manitoba website, www.ecampusmanitoba.com, is a cooperative effort of Manitoba's
seven public post-secondary institutions and is the conduit that students use to access Campus
Manitoba online courses. The website contains information on how students can create their own
account, browse all the courses available, get course permissions, register for courses, contact a student
advisor from the institution their course is from, if needed, get their transcript, and ensure that their
Campus Manitoba course credits are added to their UCN transcript. Of course, UCN students also
receive assistance from UCN academic advisors regarding their options in terms of integrating Campus
Manitoba courses into their programs.
Your UCN students may be taking a combination of UCN, Inter-Universities Services (IUS) and Campus
Manitoba courses in order to meet their educational goals. It is important that you, as faculty members,
become familiar with the broad array of courses available to your students, and understand what other
courses they may be taking, as well as your own. Check out the eCampus Manitoba website and/or
speak to a UCN academic advisor if you wish to learn more about UCN and Campus Manitoba.
It is UCN’s hope that we can contribute some home-grown UCN online courses in the future to the
eCampus Manitoba roster, and open our doors wider to the rest of Manitoba and beyond, If you are
interested in exploring online course development, please contact your Dean or Learning Technologies
Specialist.
PREPARING TO TEACH
Instructional assignments
Instructional assignments are determined by the Dean of each Faculty in consultation with faculty
members. Deans will provide faculty members with course codes, outlines and/or outline templates,
and schedules.
For ALC Instructors, Instructional assignments are determined by the Director UCN Adult Learning
Centre in consultation with faculty members. The Director UCN Adult Learning Centre will provide ALC
32
Instructors with course codes, outline templates and schedules. Course outlines will articulate the
learning outcomes as defined by the Manitoba Curriculum Frameworks.
Textbooks and Course Materials
Faculty members are responsible for selecting texts and other student supplies required for their
assigned courses and programs. In April, the previous year’s booklists and order forms are sent by the
UCN Bookstore manager to the Deans accountable for the programs. The Deans’ administrative
assistants distribute the lists to faculty members for review and revision. Revised booklists should be
returned to their department’s administrative assistants. They are then responsible for returning the
revised booklists along with the properly completed order forms from faculty members to the bookstore
manager by the date specified.
For ALC courses, the Director UCN Adult Learning Centre is accountable for the program. The Director
UCN Adult Learning Centre distributes the lists to ALC Instructors for review and revision and is
responsible for approving selected course texts and supplies and for returning the revised booklists to
the Bookstore manager along with properly completed order forms from ALC Instructors. Whenever
possible, books and resources used in ALC courses will be selected from the Western and Northern
Canadian Protocol for collaboration in education lists.
Revised Booklists must include the following information:
All new texts adopted must be listed on the Bookstore order form provided by the Bookstore
Manager. Course codes, title, publisher and current ISBN’s must be provided.
Where applicable, Faculty members are asked to mark changes, additions and deletions on the
actual existing booklists rather than submitting lists by electronic format.
The Bookstore requires a signed copy of the booklist for records. Faculty must also submit a
copy of the booklist to their Dean by the date specified in the letter accompanying booklist
distribution. Faculty members from Arts and Science must submit their forms to their Dean
prior to submitting to Bookstore. ALC Instructors must submit their forms to the Director UCN
Adult Learning Centre, who will then submit the booklist to the Bookstore
It’s advisable to adopt textbooks with return privilege so that unsold textbooks can be returned
for credit. Free Instructor desk copies are available for review from the Publishers but must be
ordered directly through the Publisher by the Instructor. The Bookstore is not responsible for
ordering desk copies.
Texts without return policy or custom publications become the responsibility of the program
ordering. Restocking fees may apply and these charges, along with shipping returns, will be
billed to the department responsible for ordering.
33
Only necessary texts should be added to Booklists. Optional textbooks can be listed as
“Optional”. This allows students to have the proper documentation to determine
funding and for purchasing textbooks.
Regional Centre and Contract Training textbooks are ordered by The Pas Bookstore and must
follow the proper protocol set forth in line one. i.e., course title, location, contract number,
quantity required & proper Booklist and textbook information necessary for ordering.
Contract program start dates and terms may differ from regular programs, therefore always
contact the Bookstore prior to each term to ensure that textbooks and quantity required are
ordered and shipped to meet course requirements. The Bookstore orders by term for all courses
offered at UCN. This keep inventory to a manageable level.
Please leave a proper lead time of 4-6 weeks when placing orders; this ensures time for
backorders and deliveries to remote communities.
Community Education Coordinators are to submit textbook orders by requesting and updating a
proper booklist or creating a new list for new programs. Bookstore order forms are available
from the Bookstore Manager.
Regional Centre Coordinators are responsible for ordering and dispensing textbooks for UCN
core-funded programs and/or other programs offered at their location. Proper billing
information and/or Authorization to Invoice (ATI) forms must be provided before the
Bookstore can release textbooks for offsite programs.
In some cases, the Deans’ Office will send the form for book orders to Faculty members; it is
important to respect timelines and details required for textbook orders. Please return the revised
booklists by date set by the Dean or Director UCN Adult Learning Centre – or by the Bookstore
Manager to ensure order and delivery times. Booklists are sent out in April and November. This
allows time for scheduling changes. The Bookstore only orders per term due to limited space and
therefore students and instructors should make arrangements to keep stock on reserve if they
want to carry over stock from term to term.
Printed course packs are no longer sold by the Bookstore. They can be distributed by using the library
EBSCO integrated “My Account” package for journal articles. For Course Pack digital files, contact the
UCN Librarian for uploading these files. For more information please contact the UCN Library in The Pas
204- 627-8561. Custom lab manuals generated by an instructor from their own resources can be
printed and sold through the bookstore, but that information must be formatted and ready to print
before being submitted to the Bookstore Manager.
Course Outlines
For each course assigned, the faculty member must develop a course outline that is approved by the
faculty Dean and distributed to students during the first scheduled class. Deadlines for the submission
of outlines to the dean differ by faculty; please consult with your Dean for the appropriate deadline.
34
To prepare an outline, instructors should:
1. Use the most current and approved version of UCN’s course outline template. UCN homepage –Faculty & Staff – Log In - Employee information tab – Academic Division section – Course Related Forms – Course Outline Template link
2. Be sure to include your current contact information. Email contact between students and faculty members, and between faculty members and Dean, must be through their UCN email accounts.
3. Obtain the course description, learning outcomes, and grading scale from the Dean and/or
faculty members. Course descriptions, learning outcomes, traditional territory acknowledgment statement and grading scale are fixed. These elements cannot be changed without obtaining appropriate approval.
4. Be specific in terms of dates and requirements for assessments (i.e. exams, papers, etc.).
5. Please add your own section that refers your students to the Student Appeal procedures in the academic calendar. Include where in the academic calendar these procedures are found.
6. Always include a specific Voluntary Withdrawal Date in your outline. The Voluntary Withdrawal
Date is supplied by Enrolment Services.
7. If you require more information on writing proper Learning Outcomes for new or revised courses, to be taken through the approval process with UCN’s Curriculum Committee and Learning Council, please refer to the section below.
8. Email the outline to the Dean for review, signature, and dating.
9. When the signed and dated copy has been received from the Dean, photocopy the outline to distribute to students during the first scheduled class period.
To support the process, Deans should:
1. Ensure that an outline has been prepared and submitted for every course assigned to a faculty member in the department.
2. Check each outline for accuracy, completeness, and compliance with the approved UCN template. If a course has multiple sections with multiple faculty, the Dean should ensure that course outlines contain the same course description and learning outcomes.
3. Sign and return the outline to the faculty member.
Faculty members, who plan to include student-negotiated terms within the course outline, must provide a course outline within the first week of courses. Consult your Dean for guidance on this process for University courses.
35
(AC-03-03)
If a course has multiple sections with more than one faculty member assigned to teach, faculty members are encouraged to maintain open lines of communication with each other to discuss common course issues such as textbooks, evaluations, and other relevant matters.
For each course taught, faculty members are encouraged to maintain a course section in Desire2Learn, UCN’s learning management system. Course outlines and other relevant documents should be posted in D2L for students to access. For information about D2L, faculty can contact the Learning Technologies Specialist.
Writing Effective Learning Outcomes
There are many resources that faculty can use in creating effective learning outcomes and course outlines. Some online examples include:
http://www1.uwindsor.ca/ctl/system/files/PRIMER-on-Learning-Outcomes.pdf
https://www.mq.edu.au/iLearn/resources/iteach/content_learning_outcomes.htm
http://apps.medialab.uwindsor.ca/ctl/downloads/2007/Daniel_McInnes.pdf
http://air.rrc.ca/Course%20Development/learning%20outcomes.htm
Learning Outcomes should be SMART(T). They should speak to the learner; should be measureable,
applicable, realistic, time-bound, and especially at the postsecondary level, transferrable.
All UCN courses must clearly articulate course learning outcomes. Most course outlines contain
between 3 and 12 learning outcomes. Course learning outcomes are statements that describe the
knowledge, skills and abilities that students will achieve during that course at UCN. Effective learning
outcomes allow for clear articulation and course credit transfer with other educational partners such as
high schools, colleges and universities, apprenticeship boards, accreditation bodies and other
stakeholders. They also facilitate explorations of RPL (Recognition of Prior Learning).
For more information about writing effective learning outcomes at UCN, please contact the Academic
Specialist.
Resources
Once faculty members have selected texts and materials for their assigned courses, they are responsible
for contacting publishers’ representatives to obtain desk copies, faculty manuals, test banks, and other
supplementary materials publishers make available to faculty who adopt their texts.
A contact list of publishers is available from the Bookstore. Occasionally, publishers may require that
faculty make formal requests by fax, using official UCN letterhead as proof of faculty status. Faculty will
36
also need to create lists of additional or recommended resources for their courses and submit a
purchase request to the library when acquisition funds are available.
DURING THE TERM: TEACHING AND ADVISING
Faculty members have responsibility for course development, preparation, delivery, assessment,
revisions, and the broader Program Review process. Each faculty has the discretion to manage these
functions according to their internal processes – see your Dean or Director for specifics regarding these
areas.
Program and Course Management
Program and course creation, changes and deletions for certificate, diploma and degree programs fall
under faculty and department responsibility. All program and course proposals are subject to approval
by the Curriculum Committee and Learning Council prior to inclusion in the Academic Calendar.
Detailed explanations regarding process for Program and Course Management is located on the UCN
homepage – Faculty & Staff tab – Log-In – Academic Development link – Program and Course
Management link – UCN-Curriculum Documents file - Program and Course Management Handbook.
NOTE: UCN Adult Learning Centre courses resulting in Manitoba high school credit are not subject to
approval by the UCN Curriculum Committee and Learning Council.
Student Attendance
It is important that all faculty members communicate to their students the importance of regular
attendance in classes, labs and special course events. Research has shown that regular attendance is a
key factor in student success, and it is important that we all work together to encourage students to
attend, and to be punctual. Faculty members are responsible for recording student attendance, as is
appropriate, and to have that attendance information available as needed. Attendance records are key
pieces of evidence that are used by faculty, Deans and other academic administrators, counsellors and
others when advising students on their progress or when dealing with other situations, such as requests
for extensions of assignments, test/exam deferrals, student appeals and questions from sponsors. Not
having this information available will negatively impact any potential holistic decisions that may need to
be made regarding your students.
If you are teaching a course through videoconferencing, please discuss attendance recording with the
Learning Technologies Facilitators (LTFs). You will be able to take attendance yourself at the site you are
teaching at, and you can ask the LTF assigned to your course to assist by taking attendance in the other
locations, and forwarding that information to you. If you are teaching a course through Adobe Connect
or Desire2Learn, you will be able to determine attendance through your software platform. For
37
assistance with this, please contact Learning Technologies Specialist or an LTF. It is important to keep daily
attendance records, for both on-site and for technology-mediated courses.
Please direct any general queries on this process to your Dean. It is up to each faculty member to
determine the best way to track and record student attendance. NOTE: Faculty members must ensure
that the student has provided release of information in accordance with FIPPA (Freedom of Information
Protection and Privacy Act) BEFORE disclosure of any student information to external agencies (ie:
sponsors, employers, parents) .
Early Intervention (E.I)
The Early Intervention (EI) is a process whereby the faculty initiates an Early Intervention when they see that a student is struggling in their course/program. EI’s can be initiated for academic, personal or disciplinary reasons. This process is to be initiated only after the faculty has attempted to address the situation with the student (if at all possible) without resolution to the issue. The faculty is the first line of contact for students and as such every attempt to intervene should begin here. Process:
The faculty will complete the form and provide as much information as possible so as the recipient
(counsellor/academic advisor/LAC) can follow up with the student accordingly.
The recipient will inform the faculty upon receipt of the EI.
The recipient will then follow up with the student and the sponsor if applicable (providing there is
an authorization for UCN to release information as notated in the Student Information System).
This can result in a meeting with the faculty/instructor, recipient and student.
The results will be recorded and shared with the faculty as necessary being mindful of FIPPA.
Counsellors will deal with personal issues, Academic Advisors will deal with academic issues, and
the Accessibility Officer/LAC will deal with accommodations and learning supports.
After a student has received so many EI’s depending on their program of study, the Action Plan for
Success will be the next step.
Find the form:
Faculty and Staff> UCN Intranet>Employee Information >Miscellaneous Forms>
https://www.ucn.ca/sites/empinfo/Pages/Employee-Information.aspx
Action Plan for Success
Recurring issues can result in the implementation of an Action Plan for Success outlining resolutions and
timelines with regular review by the faculty member. Students whose academic performance has been
assessed under the minimum standard are ideal candidates and will be considered for the Action Plan
for Success. The counsellor can be asked to be present to witness the Action Plan, to be a support to the
38
student and attend follow up meetings between the student and instructor.
The Action Plan for Success is an agreement between the faculty member and student. The faculty/instructor may call an initial meeting with the student and counsellor/academic advisor and at any time thereafter to follow up on progress. The purpose of the Action Plan shall be explained at the initial meeting. It must be explained that they have placed themselves in academic jeopardy, the terms and conditions of the action plan and the consequences, such as an FIW on their academic record up to and including suspension.
Students who disregard the Action Plan for Success may be subject to involuntary withdrawal administered by the faculty/instructor. When to initiate: University EI – after 1 unexcused absence or instructor’s discretion
APS – 2 Early Interventions (EI) College EI – instructor’s discretion APS – 3 EI ALC EI – after Early Alert Referral System has failed APS (Attendance) – after 10 hours of missed classes and if they are failing.
The Action Plan for Success form can be found on the UCN homepage – Faculty & Staff tab – Log-In -
Employee Information tab – Academic Division link – Documents section – Various forms section –
Action Plan link.
(AC-01-18)
Faculty Advisor System
Background Research has shown that personal contact between students and faculty increases student retention
and success. UCN faculty recognize the importance of connecting with students and strive to make
connections with each of his/her students. However, many students are unable to make a meaningful
connection with a faculty member. Some students may be shy, some may feel that they are not
important enough to take a faculty member’s time, or others may be simply overwhelmed by the
university college experience. Too many unconnected students are lost and become an attrition
statistic. Deliberate efforts must be made to ensure that more students receive the personal attention
they need to have a positive and successful post-secondary experience.
In addition to personal attention, students also need to know courses required for graduation. For full-
time students who complete their programs in the minimum time, the course sequence is fairly straight
forward and easily followed. For students who study part-time, who transfer in courses, or who take
longer than the minimum time to graduate, the path to graduation is not always clear. This uncertainty
39
becomes more pronounced when there are changes to programs. Students, on all paths, must
understand and be aware of the courses they require for graduation. Deans must communicate any
substitutions and/or waivers with the Associate Registrar. Additionally, Deans must work with faculty to
ensure that students receive accurate information and advice about their program of study.
Purpose of the Faculty Advisor System
The purpose of the faculty advisor system is:
o To increase professional contact between students and faculty
o To ensure students clearly know what courses they need to graduate
The Faculty Advisor
A Faculty Advisor meets with specific students who are assigned to him/her. The focus of the meetings is
the advising worksheet. The advising worksheet ensures that students clearly know what courses they
need for graduation. Review of the advising worksheet provides a specific and identifiable reason for
faculty-student meetings. Students who are reluctant to seek out a faculty member just to talk will
connect with faculty if there is a specific task to accomplish. Faculty members can use the meetings to
counsel and advise students or to foster a deeper connection to UCN. Faculty Advisors will arrange
three meetings a year with each of their assigned students to review the advising worksheet. Faculty
Advisors will identify students who require additional meetings to discuss such things as early
interventions, poor attendance, and academic performance concerns. Also, the Student Academic
Advisor will determine what additional information should be included in the student’s file.
To know the progress of his/her students, the Faculty Advisor can view their advisee information
(advising worksheet, transcripts, etc…) via the UCN portal (SOAR). For more information refer to the
UCN Portal Advisor Guide. For UCN Adult Learning Centre students, specific processes exist and further
information can be provided by the Director UCN Adult Learning Centre.
Student Assessment, Evaluation and Grades
A student’s final standing in a course is determined by achievement throughout the term, taking into
account evaluation measures such as tests and examinations, laboratory work, essays, reports and
projects. Where applicable, supervised practical experience, class participation and attendance will also
be taken into account. Evaluation methods will be included on course outlines. Students unable to meet
established course deadlines are responsible for making alternative arrangements with course
instructors prior to the course deadline through the Request for Incomplete Grade form process. The
form is available online at Current Students – Registration – Registration Forms.
40
Grade Scale
Letter Percentile Range
Grade Points
Description WGP 3 credits
A+ 90 > 4.5 Exceptional 4.5 x 3 = 13.5
A 80 – 89 4.0 Excellent 4.0 x 3 = 12.0
B+ 76 – 79 3.5 Very Good 3.5 x 3 = 10.5
B 70 – 75 3.0 Good 3.0 x 3 = 9.0
C+ 66 – 69 2.5 Satisfactory 2.5 x 3 = 7.5
C 60 – 65 2.0 Adequate 2.0 x 3 = 6.0
D 50 – 59 1.0 Marginal 1.0 x 3 = 3.0
P 50-100 N/A Pass N/A
F 0 – 49 0 Fail 0 x 3 = 0
Note: The letter grade P does not have grade point value assigned to it, therefore, is not used in the GPA calculations. Program requirements may include courses without grade point values assigned to them. Note: For UCN Adult Learning Centre courses with an ALC designation, a number grade system is utilized.
Grading symbols Audit (AU) Performance unevaluated. No credit earned. Admin Use Only
Credit (CR) Credit given for course work transferred from another post-secondary institution, an internal transfer of credits or through the RPL process. Not counted in GPA.
Admin Use Only
Fail Involuntary Withdrawal (FIW)
UCN faculty-initiated withdrawal. No credit earned. Academic penalty assigned and calculated in GPA.
Admin Use Only
Fail (No Show) (FNS) The student may apply to the Registrar to have the grade deleted if s/he subsequently enrolls at UCN.
Faculty Use
Incomplete (INC) Course work is incomplete and extension has been given. After 45 days the INC converts to an F.
Faculty Use
Retroactive Withdrawal (RW)
Withdrawal granted in exceptional circumstances. Admin Use Only
Satisfactory (S) Successful completion of a non-credit course. Faculty Use
Unsatisfactory (U) Unsuccessful completion of a non-credit course. Faculty Use
Voluntary Withdrawal (VW)
Student initiated withdrawal. No credit earned and not calculated in GPA. Admin Use Only
Withdrew (W) Faculty-initiated withdrawal for a student who has registered but has not been in attendance up to the last date for voluntary withdrawal without academic penalty. May be used only for adult education and UCN Adult Learning Centre courses
Admin Use Only
Work in Progress (WIP) Term work in progress. A final grade will be awarded. System Default
41
Please see the Academic Calendar for a list of possible grades and grading symbols. Please note that the
grading symbols AU, CR, FIW, RW, VW and W are assigned by Enrolment Services, and will be printed on
the grade sheets when faculty receive them. Faculty may not assign these grades. In addition to letter
grades (or percent grades by ALC) faculty may use only these grading symbols: FNS, INC, P, S, and U.
Note that S and U are assigned only for non-credit courses.
Note: Some courses/programs use a different grading system and have different standards for progression and graduation. The grading system is included on the course outline for each course. (AC-03-02)
Work Experience/Practicum Courses
The following rules must be followed for work experience and practicum placements:
1. Faculty members must ensure only qualified students are registered for work experience; students MUST be registered prior to attending a practicum, please view the class list to verify registration.
2. The faculty member must provide the respective Dean’s office and the respective Regional Centre
Coordinator or CEC with the name of the student, the site, the supervisor and the duration of the work experience or practicum.
3. The liability agreement must be fully completed and signed prior to the student departing for their
particular work experience/practicum courses.
4. The Dean, Regional Centre Coordinator or Community Education Coordinator will send the
appropriate letter acknowledging the coverage by the Workers Compensation Board and UCN’s liability agreement. No student is permitted on a work site without being formally registered and without prior approval by the faculty member and the Dean’s office.
5. It is the responsibility of the faculty member to communicate with their student and on‐site
supervisor regarding student progress.
6. A faxed completed student evaluation form may be acceptable from the site supervisor in order to
meet the graduation deadline. However, every effort should be made to submit original documentation.
7. The faculty member is expected to ensure the Advising Worksheet is current and relevant
substitutions or waivers are noted; it will then be sent to the Dean once the student evaluation has been received and a grade has been given.
8. Please do not begin approved summer/vacation leave until all paperwork related to all courses,
including work experience or practicum, including grade submissions, has been completed.
Whenever students are placed in field experiences or academic and training venues outside UCN a
42
Liability Waiver form MUST be completed.
These forms are available on the UCN Home page – Faculty & Staff tab – Log-In - Employee Information
tab – Academic Division link – Various Forms section – Student Liability Agreement Template
Academic Honesty
The University College of the North views academic honesty as the basis for the development and
acquisition of knowledge, and expects all students to pursue their studies in an honourable and
responsible manner. UCN Academic Policy AC‐01‐19 outlines current policy in this area. This policy is on
the UCN intranet: UCN homepage – Faculty & Staff tab – Log-In – Employee Information – Policies and
Procedures – Academic – Students – Academic Dishonesty
A detailed statement regarding academic honesty is included on UCN’s approved course outline.
Academic dishonesty is a very serious offence that can have profound consequences for a student’s
academic career and potentially for the rest of his/her life. It is up to each student to understand what is
meant by academic dishonesty. As an instructor, it is important that you spend time with your students
early in the course discussing these issues, and to help ensure they have a clear understanding of what
constitutes academic dishonesty.
Academic dishonesty may take many forms, including:
• Using unauthorized materials in examinations or other evaluations;
• Plagiarism;
• Falsifying data or documents;
• Cheating or helping others cheat in any way;
• Any other acts which compromise the integrity of the evaluation process;
Because plagiarism is a prevalent form of academic dishonesty, it is necessary that students have a
clear understanding of the term. To plagiarize is to intentionally misrepresent with the intent to
deceive. It will be considered plagiarism to take words or ideas of another person and pass them off
as one’s own, including, but not limited to, essays, compositions, thesis, creative writing, reports,
reviews, lab reports, projects, computer programs, experimental data, drawings, charts, plans,
musical compositions, and works of art.
The penalty for academic dishonesty may range from a grade of 0 for the assignment or occurrence to
expulsion or FIW from the course. Instances of multiple infractions of academic dishonesty may result in
suspension from UCN for a period of twelve months as of the date of the infraction. Any decision
regarding academic dishonesty may be appealed.
When in doubt about what constitutes plagiarism or other forms of academic dishonesty, students are
43
encouraged to consult with their instructor.
There are many strategies that you can use to discourage plagiarism by your students. Educate yourself
and your students about plagiarism – what it is, why students plagiarize, etc. You may wish to view the
research on plagiarism issues at colleges and universities, and encourage your students to read about it
as well. Emphasize the importance of academic honesty, and the benefits of honouring and respecting
intellectual property. How would your students feel if someone took credit for their ideas? Provide clear
directions and expectations in the assignments you create for your students. You may wish to ask faculty
colleagues for their feedback on how you are doing so in your courses. Be sure to communicate the
penalties for academic dishonesty to your students in a clear way. Again – emphasize that honesty is
valued and respected. Finally, you may wish to explore different strategies by which students may
plagiarize their work, for example be aware of the Internet resources available to students, such as
research paper mills.
Although there are many examples of plagiarism‐detection software available (e.g. www.turnitin.com),
the educational community is divided in their endorsement of such tools. Many educators believe that
use of internet anti‐plagiarism software is a violation of academic integrity in the same way that
plagiarism is, because the software makes a copy of all writing samples submitted and adds them to the
ever‐growing database of works that are used to detect the plagiarism itself. Other educators feel that
the technology is beneficial and that there are no ethical ‘landmines’ to be concerned with. Likely, the
most judicious way of avoiding plagiarism and academic dishonesty in general, is to create a culture of
trust between an institution and its students, where frank and open discussion is encouraged. (AC-01-19)
Incomplete Course Work
The University College will provide students with every reasonable opportunity to complete course
requirements. In exceptional circumstances, an instructor may assign a student a grade of INC
(incomplete). Final grades of INC should not be assigned indiscriminately. ALC Instructors must review
both the assignment of an INC grade as well as the plan to support students with the Director UCN Adult
Learning Centre, prior to grade submission.
When a grade of INC is assigned:
1. Students must submit a completed ‘Request for an Incomplete Grade’ form to the instructor.
2. Students may receive an extension to complete course work for up to 30 calendar days from
the end of the term.
3. An INC (incomplete) grade automatically becomes an F (Fail) 45 calendar days after the end of
the term unless a grade adjustment has been submitted to Enrolment Services. (AC-01-08)
44
Tests & Examinations: Administration and Invigilation
While exams are typically invigilated by faculty members, this is not always the case, particularly for
technology-mediated courses in multiple locations. This section of the Faculty Handbook helps to
establish invigilation procedures to help ensure:
the planning and management of tests and exams, ensuring that they are conducted efficiently
in the best interest of students, courses and programs
clarity in responsibilities in the process of invigilating exams
University College of the North strives to ensure that provisions for students requiring access and
accommodations, in accordance with the Manitoba’s Human Rights Code, are met in a timely and
effective manner.
GENERAL RESPONSIBILITIES
Dean – Research & Innovation
has overall responsibility for UCN exam invigilation processes facilitated by Instructional Services staff
advises on issues arising during exams for purposes of appeals and re-marks
is responsible for reporting all suspicions or actual incidents of malpractice to Faculty Deans and VP Academic and Research
participates in the process of internal exam scheduling in conjunction with the Learning Technologies Supervisors, Instructional Specialist and Academic Coordinator, to ensure allocation of space, time, resources and personnel is appropriate and adequate
all internal mass exams and external exams are the responsibility of the Registrar and should be referred directly to the Registrar for scheduling and supervision.
Learning Technologies Supervisor – Instructional Services
advises Learning Tech Facilitators on exam timetables and procedures as set by the various faculties
receives, checks and securely stores all exam papers prior to and post-exam for Faculty Instructors
ensures that copies of Exam Regulations for Students (see attachment 2) are posted in appropriate locations during exam periods
receives applications for special exam measures from Faculties, and administers access arrangements for reasonable adjustments and special consideration; this includes requests from the Accessibility Resource Officer
assists instructors/students to identify timetable exam clashes and arranges alternate times, spaces and invigilators
ensures that exam packages are secured and returned to relevant Faculties for grading
liaises with Academic Specialist, Accessibility Resource Officer, Academic Coordinator and
45
Learning Technologies Specialist as required
Accessibility Resource Officer
maintains accurate and complete lists of students requiring accommodation services
contacts appropriate instructors regarding students who require accommodations liaises with the Learning Technologies Supervisors – Instructional Services regarding test and
exam schedules, spaces and invigilators
provides supports for tests and exams as required
Academic Coordinator
books test and exam rooms and times, in consultation with Deans, instructors and the Accessibility Resource Officer
liaises with Learning Technologies Supervisors– Instructional Services as required
Faculty Deans / Chairs
has responsibility for specific exam invigilation arrangements for the Faculty / Department in question
ensures the accurate completion of exam results and notifications to students
ensures the timely and accurate completion of exam dates, spaces and time requirements to the Academic Coordinator
ensures the timely and accurate completion of requests for Invigilation Services to Learning Technologies Supervisors– Instructional Services
Instructors
notify students about test/exam dates, eligibility and requirements
act as Invigilator for their own tests/exams, except in circumstances of multiple locations or if other arrangements have been made by the Dean
liaise with the Accessibility Resource Officer regarding students requiring accommodations, in a timely manner
if required, be present at the start of the exam to assist with identification of students, but must not advise on any aspects of the exam that would provide unfair advantage to students
in practical exams, subject instructors may be on hand in case of any technical difficulties
Invigilators
ensure tests/exams remain in the exam room until the end of a session
collect, package and deliver completed tests/exams/response booklets/unused exams to Learning Technologies Supervisors – Instructional Services or designate at the end of the exam day.
follow the Invigilator checklist/processes
46
Students
provide proof of identity, attendance and test/exam receipt as required
provide appropriate medical documentation of a declared disability to the Accessibility Resource Officer in order to register with Student Accessibility Services and before any accommodations can be put in place
confirm their understanding of test/exam policies, requirements and responsibilities
stay in the exam room for the first full 30 minutes after exam start time; no students will be admitted 30 minutes after the exam start time.
leave the exam room for a genuine purpose (i.e. medical issues) only, and are required to return immediately to the exam room; . students are to be accompanied by a UCN staff member if a return to the exam is planned
are responsible to alert the exam invigilator if they are ill before an exam, suffer bereavement or other trauma, become ill during the exam itself or are otherwise disadvantaged or disturbed during an exam.
will support any special consideration claim with appropriate evidence within three days of the exam, for example, by providing a letter from doctor.
CONTINGENCY PLANNING
Contingency planning for exam administration is the responsibility of the Learning Technologies Supervisor.
See Attachment #1 for UCN Invigilator/Staff Responsibilities.
See Attachment #2 for a summary of UCN Exam Regulations for students.
See Attachment #3 for a summary of pre-planned responses to exam irregularities.
See Attachment #4 for a summary of pre-planned responses to foreseen contingencies.
47
Attachment #1: UCN Invigilator/Staff Responsibilities Exam Preparation Tasks LT Supervisor – Inst. Serv. Invigilator Instructor/Dean
Schedules, Rooms, and Set Up Assignments - Exam room request – date/time/space/equipment
- Exam room assignment Academic Coordinator - Exam room requirements – set up/equipment
assistance from Maintenance for desks/equipment, etc
Accessibility Resource
Officer, as required
- Exam day check (clock, desks, ventilation, lighting)
- Invigilator request to Manager – Inst. Serv. – date/time
Exams and Exam Day Procedures - Exam packages –
number of exams, specific instructions, post-exam package, etc
- Special Exam Equipment and Accommodations requests Accessibility Resource
Officer, as required
- Posters (outside and inside rooms)
Exam name/time notice, Warning poster, Student Regulations
- Exam Room Access and Entry – students Storing of backpacks, bags, books
- Student Roster and Identification Check
- Dealing with students not on exam list
- Exam Notification Caution – read Turn off and surrender ALL mobile / electronic devices
- Exam instructions, distribution, start, stop
- Recording start / stop times During Exam Procedures
- Distributing exams, instructions, authorized material, scrap paper
- Responding to student inquiries
- Attendance record completion
- Errors on exam, issues requiring instructor clarification
- Ensuring late students are seated and briefed
- Distributing additional materials – scrap paper, pencils
- Active supervision of exam activities - Arranging escort of students needing to leave/return to exam room
- Documentation of issues or exam irregularities
- Notification/request for exam irregularity review In cases of suspected or actual exam dishonesty
After the Exam - Verbal notice of exam end
- Collection of exams, materials, scrap papers in attendance order – check off
- Ensure there are no missing exams
- Seal completed exams in package provided and are not left unattended at any point
- Deliver sealed exam package
48
Attachment #2: UCN Exam Regulations for Students
For written tests and exams
1. Be on time.
- If you arrive more than 30 minutes after the start of the exam, you will not be allowed into the
testing area. - Once the exam begins, you may not leave the testing area for 30 minutes.
- Once the first student leaves the testing area, no one will be allowed to enter the test/exam.
- In the event of a required rest room break, the student will remain under the direct supervision of UCN staff.
2. Academic Dishonesty will not be tolerated.
- Taking the test/exam in the name of another student, or allowing another person to write a
test/exam in your name, is Academic Dishonesty and will result in disciplinary action.
- Possession of any materials or equipment not specifically authorized in writing for use in the test/exam is prohibited.
- Prohibited items include notes, calculators, electronic and digital devices capable of storing/recording information (iPods, mobile phones, MP3 players, etc).
- All backpacks, bags and personal items will need to be checked in with the invigilator – when in doubt, ASK prior to test/exam start!
- Once the test/exam begins you must not talk, communicate with or disturb others.
3. Consequences of Test/Exam Irregularities, Misconduct and Dishonesty
- Cases of suspected or actual Academic Dishonesty will be forwarded to the Faculty Dean and Vice
President Academic and Research for review.
- If the Faculty Dean and VP Academic & Research are satisfied that you are involved in any irregularity, misconduct or dishonesty, consequences may result in test/exam disqualification and/or removal from course.
- Multiple infractions of UCN’s Academic Dishonesty policy may result in suspension from the University College for a period of 12 months as of the date of the infraction.
49
Attachment #3: UCN Exam Irregularity Definitions/Procedures
Ref
Number
Irregularity Action
1
Student in possession of unauthorized
material(s)
- cell phones, iPods, netbooks, Bluetooth
devices, palm pilots, PDA’s, digital pen
Student cautioned – incident noted – student
completes exam. If investigation of irregularity
confirmed then exam results are nullified.
2
Student caught using notes, text, or other
unauthorized aids.
Student cautioned – incident noted – student
completes exam. If investigation of irregularity
confirmed then exam results are nullified.
3
Student attempting to receive help from other
student(s).
Student cautioned – incident noted – student
completes exam. If investigation of irregularity
confirmed then exam results are nullified.
4
Student caught receiving help from other
student(s).
Student cautioned – incident noted – student
completes exam. If investigation of irregularity
confirmed then exam results are nullified for all
students involved.
5
Student copying from other student(s) Student cautioned – incident noted – student
completes exam. If investigation of irregularity
confirmed then exam results are nullified.
6
Creating disturbance or refusal to comply with
exam regulations/instructions.
Student will be cautioned and failure to comply
will result in nullification of exam.
7 Student under the influence of drugs or
intoxicants.
Student will be escorted from exam area with
possible notification of police.
8 Failure to produce appropriate identification. Exam writing privileges will be denied unless
student can be positively identified
9
Late arrival. No arrival after 30 minutes or as soon as a student
leaves. Record late entry time – no additional time
allowed to complete.
10 Improper assistance provided to student by
Invigilator or Accessibilities Aide
Confirmed irregularity will necessitate writing of
alternate exam.
11 Exam/materials removal from exam room and
submitted later.
Marked pending investigation.
Results cancelled if irregularity confirmed.
12 Possession/use of leaked or stolen
exam/materials.
Results of exam cancelled (ALL parties). Possible
referral to police.
*Invigilator is to contact the Learning Technologies Supervisor – Instructional Services in ALL cases of suspected
and/or confirmed instances of Academic Dishonesty (all points except #9)
50
Attachment #4: Contingency Planning
Risk Early Warning Control to prevent Control to resolve
Invigilator does not turn up Confirmation through Research & Innovation (Learning Technologies Supervisors – Inst. Serv.) 24 hours prior to exam.
Invigilator list and schedule with alternate stand-by for all exam dates.
Have designated back up personnel cover exam.
Required evacuation (e.g. Fire alarm goes off)
Learning Technologies Supervisors – Inst. Serv. and/or Invigilators and/or designate to assist in maintaining security of exam.
Student taken ill during exam Invigilator to collect the exam and refer follow-up arrangements to Instructor.
Bad weather or transport problems
Weather report Possible delay to start of exam Delay start, contact accrediting body if external review involved, isolation of candidates if late and hold staggered sessions if necessary. Special consideration.
Students do not turn up for exam
Faculty course and student timetables. Exam announcement and schedule postings for 5 days prior to the exam.
Invigilator to contact Learning Technologies Supervisors – Inst. Serv. who contacts instructor.
Students turn up who are not entered
Instructors/department heads ensure attendance checklists are correct
Confirm ID and record attendance. Disperse ‘extra’ exam, seat them.
Cheating in the room Invigilator reports problem to Learning Technologies Supervisors – Inst. Serv.
Exam warning to students Invigilator aware of policy, Learning Technologies Supervisors - Inst. Serv. notified to deal with malpractice issue.
Disruption in the room Invigilator reports problem to Learning Technologies Supervisors – Inst. Serv.
Exam warning to students. Information re: problem students to isolate.
Invigilator aware of policy, Learning Technologies Supervisors – Inst. Serv. notified to deal with malpractice issue.
Late arrivals Phone call or just turn up late Candidate timetable and information from instructors.
Invigilator aware of policy. Document late arrivals on attendance form.
Supplemental Exams
Faculty identify on course outlines whether the course supports Supplemental Exam privileges.
Guidelines and criteria for supporting Supplemental Exam privileges can be found in the UCN Academic
Calendar. Supplemental Exams are available in all ALC courses.
(AC-01-05)
51
AFTER THE COURSE
Grade Submission
Instructors should always keep a hard copy of student grades for all assignments on record for at least
one full year after a course is completed.
Enrolment Services will provide a final grade list to you after the last date for voluntary withdrawal has
passed. It will come by email to the instructor of record. If you have not received a grade list, please
contact Enrolment Services. Note: in 2017 the process of online grade submission was tested and is
expected to be implemented in 2018-19 academic year.
For CBS instructors, grade lists will be sent electronically to CBS Administrative Clerk who will forward
to the instructor, Regional Centre Coordinator or Community Education Coordinator either by e-mail
or fax.
Instructors in The Pas and Thompson are required to submit completed grade sheets to the dean or
designate within one week after the final evaluation in each course using UCN’s approved Grade Scale.
For CBS instructors, faculty will submit completed grade sheets to the CBS Administrative Clerk. It is
critical that you do this in order to ensure student records are complete, subsequent registration
permitted, end of term academic performance is calculated and graduation documents prepared in
time for students to convocate. Sponsoring agencies also require information on their students’
progression and graduation to continue to support them.
Please see the Academic Calendar for a list of possible grades and grading symbols. Please note that the
grading symbols AU, CR, FIW, RW, VW and W are assigned by Enrolment Services, and will be printed on
the grade sheets when faculty receive them. Faculty may not assign these grades. In addition to letter
grades (or percent grades by ALC) faculty may use only these grading symbols: FNS, INC, P, S, and U.
Note that S and U are assigned only for non-credit courses.
Note: an INC may only be assigned if the Request for an Incomplete Grade form has been submitted
and approved by the instructor. The approved Request for an Incomplete Grade form must accompany
the final grade sheet submission. The form is available online Current Students --- Registration ---
Registration Forms. Refer to Academic Policy AC-01-08 Incomplete Course Work – extensions may be
granted for up to 30 days.
It is in the best interests of your students that you submit your grades in a timely manner.
Please do not start your annual leave until all course‐related administration has been completed.
Enrolment Services emails a targeted message to all students at the end of each term indicating that
52
they may contact the Faculty or Dean for official final grades one week and one day after the exams.
Grade Adjustment
Once a final grade has been submitted, it may only be changed by formally completing a ‘Grade
Adjustment Form’. Grades may be changed in the event of an error in calculation, or when an
incomplete grade is to be revised. Grade change forms are available on-line UCN homepage – Faculty &
Staff tab – Log In - Employee Information-Academic Division-Various Forms. Once the Grade
Adjustment Form has been completed, please submit the form to your Dean. The Dean’s Office or the
CBS department will submit the completed form to Enrolment Services. For ALC Instructors, please
submit the form to the Director UCN Adult Learning Centre.
Academic Performance
Faculty and faculty advisors have responsibilities for monitoring their students’ academic progress.
Academic performance is auto-generated by student grades and GPA. Academic performance of all
student is assessed each term in accordance with the Academic Performance policy (AC-01-23).
Complete policies and practices can be found in the UCN Academic Calendar (see Section 6.03). These
policies and practices do not apply to students attending courses at the UCN Adult Learning Centre.
Course Repeats
Students are allowed one repetition of a course. Under exceptional circumstances, a Dean may
grant approval for the student to register in a course for the third time. The third attempt will be
allowed only with an approved plan. If the third attempt results in a failure, the student will be
asked to withdraw from the program. These policies and practices do not apply to UCN Adult
Learning Centre students and may vary by program.
(AC-01-13)
Student Course Evaluations
The Department of Research & Innovation is responsible for the overall framework of Student Course
Evaluations at UCN. Student evaluations are mandatory for every course at UCN (Collective Agreement,
75:08(a)). End-of-course evaluations provide valuable feedback from students, and allow UCN to
continually assess and improve upon the learning experiences of its students.
An institution-wide on-line Student Course Evaluation system was implemented during the 2012-2013
academic year. This survey, using eXplorance Blue software, is the only approved tool for Student
Course evaluations.
Faculty will receive an email during each term they have courses with students registered, inviting them
to add up to five personalized questions to the standard survey. Before submitting the personalized
53
questions to the Quality Assurance Coordinator, for purposes of validity, faculty members are asked to
have their Dean/Director approve the newly created questions.
An email is automatically sent to each student’s UCN email address inviting the student to complete a
Student Course Evaluation for each course in which he/she is registered. For courses that run for one
entire term, the first invitation is sent approximately fourteen days prior to the end date of the course.
When this first invitation is received, the students are able to access the survey. The survey remains
available until two days past the course end date.
For courses that are shorter in duration than an entire term, the initial invitation will be sent closer to
the end date of the course. Students will still be given a minimum of fourteen days to complete the
Student Course Evaluation survey.
Reminder emails will be automatically sent to students who have not completed the evaluation to
encourage their participation.
Students are encouraged to evaluate the courses they have taken at UCN. Course evaluations are an
integral part of providing important feedback to faculty regarding their teaching, as well as ensuring the
quality of UCN courses. Student course evaluations enable students to play an active part in their
education, and they are important for the instructor in developing future courses.
Faculty members are asked to follow these guidelines with respect to the online Student Course
Evaluation system:
In order to maximize compliance of students in completing Student Course Evaluations, faculty
are asked to encourage their students to claim their UCN IDs, become familiar with their UCN
email address, and check their UCN email account for important information on a regular basis.
Our data show that without encouragement from faculty, many UCN students do not use their
UCN email, but use a personal email address. If students do not check their UCN email account,
they will not see the invitations to complete their course evaluations.
Faculty are also asked to specifically remind students when evaluations will be sent when
evaluations will be sent, approximately 14 days prior to the end of a course in the case of
term-length courses, to check their emails for the evaluations.
Faculty are encouraged to make arrangements with the Quality Assurance Coordinator to
schedule classroom visits for students to complete form-fill-out of the online Student Course
Evaluations using tablets. Instructors will provide class time for students to complete their
online evaluations to increase the students’ response rates.
Advise students that their responses will not be linked back to them, that their instructor will
never have access to their specific answers or comments, and that UCN will be using the results
and comments to improve future offerings of the course.
54
UCN will consider paper-based evaluations on a case-by-case basis. Requests must be submitted in
writing to both the instructor’s Dean and the Dean of Research and Innovation for approval, twelve
weeks prior to scheduled course end date. Written evaluations do not support requirements for student
privacy (FIPPA), therefore digital evaluations are highly recommended wherever possible. Where paper-
based evaluations have been approved, the evaluation process (printing, distribution, supervision,
collection and submission) must be assigned to an approved staff person other than the course
instructor.
For more information about the UCN’s online Student Course Evaluation system, please contact the
Quality Assurance Coordinator.
NOTES:
55
LIBRARY SERVICES
UCN has physical library facilities on its campuses in The Pas and Thompson and also operates a shared
UCN‐Public Library with the communities of Norway House, Pukatawagan and Easterville. In addition,
library staff regularly visit our regional centres throughout the year to offer instruction in the use of
library services to students and staff. You will find that our library staff available to work with you to
incorporate a wide range of materials into your curriculum for students. To schedule training classes or
sessions, please contact the Dean of Library Services.
Public Library Services
UCN contracts with the three northern communities to develop, maintain, and operate public libraries
for:
Chemawawin Public Library in Easterville
Norway House Public Library
Pukatawagan Public Library
Budget for Purchase of Scholarly Material
The Library allots funds for the purchase of scholarly material. Both full‐time and part‐time faculty
should request purchase of resources from these funds. There is a budget for departmental research
materials separate from the library budget. These materials would go directly to the department to use,
not become part of the library collection. For library resources, we depend on the faculty to tell us what
materials they need to support the courses and supplemental materials needed. To request for
materials from the library collection in the Pas, please contact Heather Smith, Librarian at 204 -627-
8561, or [email protected]. To request materials from the library collection in Thompson, please contact
Susan Oxford, Librarian at 204- 677-6408 ext. 2, or [email protected]. For any Public Library collections,
please contact Dr. Stan Gardner at 204-627-8608 or [email protected].
Library Hours
Library hours vary with the academic sessions. Please check the Library web site or with the library staff
regarding times. Everyone must have a photo identification card in order to borrow books from the
Library. The ID cards need to be renewed at the start of the new school year.
Reserves
The Library will place books, articles, DVDs, and other materials on reserve at the request of faculty
members. Faculty should consult the Library staff for details. If a substantial amount of material is to be
placed on reserve, please consider packaging the material and contact the library for creating a digital
5.0 TEACHING SERVICES AT UCN
56
file accessible to your students. Items may be placed on reserve at the beginning of the semester; they
must be taken off reserve and the end of the semester due to copyright law.
Borrowing from other libraries (Inter‐library loan)
Books not in UCN’s collection may be obtained through Interlibrary Loan.
Audio-visual materials can be borrowed from the following Manitoba libraries: ACC, RRC and
Manitoba Education. Audio-visual items can generally not be borrowed from any other post‐
secondary or public libraries via interlibrary loan.
The normal loan period is three weeks. You are responsible for returning books on or before their
due date. However, the lending library sets the loan period, not UCN, so these times may vary and
are not subject to our control. Materials not returned or returned substantially late are subject to
fees set by the lending library. These fees cannot be forgiven by the UCN library. Fines are to be
paid by the patron who checked out the item.
It can take seven to ten business days to obtain a book from libraries located in Manitoba libraries. It can
take two‐three weeks to obtain a book from elsewhere in Canada or the United States. Times may vary
substantially.
Library Catalogue and Database Access
Access to the online public access library catalogue and electronic databases licensed by the Library is
available from any Internet‐connected computer on or off‐campus, with the appropriate passwords. The
databases available are very extensive; they range from the standard academic journal collections, to a
large e-book collection, to video files, and online non-credit courses.
Orientation and Instruction
Library staff is available to provide library orientation, tours, and informational literacy workshops for
your students. Most 1st‐year students receive a basic introduction to the library during the September
orientation period. Library staff offers more in‐depth library research classes, typically designed around
the requirements of a faculty member's assignment. These classes introduce students to appropriate
research skills and resources. Please contact Librarians at your respective campus in advance to
schedule any of these services.
57
Library Materials
Faculty members are responsible for recommending materials to be included in the library collection to
support their curriculum. These materials can be audio-visual materials, electronic journals, interactive
video, print, or any other format that supports research or classroom instruction. Faculty members are
expected to be knowledgeable of the materials existing in the library collection and keep the library staff
informed if there are areas that are not sufficiently covered. Faculty members are also expected to
inform the Library of the recommended ‘shelf life’ of the materials in the library collection. Different
library materials have varying degrees of currency and usefulness, depending upon the nature of the
materials. For example, resources related to computer hardware and software typically have a short life
expectancy, and may be culled and/or need to be replaced every five years. Conversely, official UCN
research collections (Aboriginal and Northern Studies materials) are retained in perpetuity, and are not
removed from the collection after a specific period of time. Faculty members should review the existing
materials that support their curricula or research on an annual basis, and should inform the library if the
materials are outdated.
For more information about UCN’s library, multimedia, printing and related services, contact Library
staff, or click UCN Internet – Faculty and Staff tab – library link.
Special Collections
The library has a mandate to develop a research collection of Aboriginal and Northern Study materials.
This collection is housed in The Pas Campus library.
Collections sent to Regional Centers
Those Regional Centers that have an Educational Assistant (or Learning Technology Assistant) or staff to
be responsible for a collection of materials can set up a “Study Centre” containing a rotating collection
of library materials. Please contact the Dean of Library Services to establish this service.
PRINTING & MULTIMEDIA SERVICES
The print shop is located on The Pas Campus and is a self-service operation that is open to all UCN staff
and faculty. Requests for Print Shop training or assistance should be directed to The Pas library. The
Print Shop is part of Library Services and offers: book binding; report binding; shrink-wrapping;
laminating; and specialty papers as needed.
58
Audio Visual Equipment for Loan: DVD units
PA System
Podium
Tripod (available from the Library)
Laptop (available from the library)
Data Projector (available from the library)
Camcorders (available from the library)
Printing Service:
Large format printing up to 44” wide
Digital colour printing
Colour photographs
Art prints
Videography Services:
Video conversion and copy service provided it has copyright clearance.
Filmora Editing Station (located in library)
Graphics Production:
Assistance in colour poster and brochure production using Microsoft Publisher.
Assistance with PowerPoint production
Miscellaneous Services:
Laminating up to 44" wide posters, maps, photos, etc.
Photography services (arrangements should be made in advance)
AccuCut lettering (lettering and shapes)
Cricut lettering and design (lettering and design)
Assistance and/or training for instructional materials
UCN Internet Multimedia page is located under the Library tab – Service link and has the links for the UCN logo, video conference instructions and the photo release form download
Note: some services have cost recovery fees attached.
Archives and Record Management
The UCN libraries are charged with maintaining Archival materials for UCN. The Archives are
housed in The Pas Campus library.
UCN records are an assigned responsibility of the UCN library. Our Archivist and Records
Manager maintains a schedule of records to be maintained and disposed of as required.
As part of this responsibility a high speed paper shredder is maintained on The Pas Campus.
Contact Meaghan Buchanan (204-627-8561 or [email protected]) if you need to shred
examination papers, or other important papers.
Government Documents are considered part of the Archivists responsibility. While most of the
Government Documents are housed on The Pas campus, some of them are located in the
general collection of the other libraries as needed.
59
LEARNING TECHNOLOGIES
Faculty members have access to either a desk-top computer or laptop computer to facilitate their
teaching, learning and research activities. Advice regarding teaching and learning with technology is
available from UCN’s Learning Technologies Specialist, Academic Specialist, and other colleagues.
Complete information and forms regarding Learning Technologies is contained on the UCN homepage –
Faculty & Staff tab – Teaching & Learning Services links
Technologies for Instructors and Students
(Not a complete list – check with IT for specific hardware/software requests)
HARDWARE SOFTWARE CLOUD* Laptops / computers Kurzweil Facebook
LCD projects Adobe Connect Twitter
Ebson Interactive Boards/ SmartBoard (The Pas)
Can8 Skype
Ladybug – digital video camera Desire2Learn Dropbox
Point to View – digital camera (small)
Dragon Naturally Speaking GoogleDocs
Video camera/GoPro Pinnacle – photo/video editing SurveyMonkey
Optic Reader Camtasia – video editing You Tube
Scanners – flatbed Microsoft Tools EduWiki
Blackberry phones Power Point Photobucket
iTouch Excel spreadsheet Flickr
iPad Access Database Picassa
iPhones OneNote Narrator Speech Recognition Adobe Creative Suite6 Articulate – eLearning authoring Articulate Storyline 2 Snaglt
*Caution needs to be used by instructors who choose to use CLOUD technology in courses re: information harvesting,
confidentiality of grades, student information, privacy issues, viruses, etc.
Instructional Services
Instructional Services provide support and consultation regarding the use of technology in Teaching and Learning for Faculty or students. This includes support with the use of the technology itself, as well as the andragogy (best practices regarding teaching and learning in adults) of using the technology in teaching and learning.
Instructional Services also provides course-related supports to faculty and students in technology- mediated courses, or in blended courses. This includes courses that use Videoconferencing, Can8, Desire2Learn, web conferencing with Adobe Connect, and other related hardware/software.
60
Learning Technologies Facilitators/ Educational Assistants
Technology supports are available from 8:30 a.m. – 9:00 p.m. Monday – Friday and by special arrangements during off-hours. Contact sheets for the LTFs have been posted in each room designated for videoconferencing, web conferencing and distance learning. They are comprehensive contact lists to be used by instructors, staff and students if assistance is required during class sessions. Specifically, the Office of Learning Technologies provides training and support for faculty with the following learning technologies/programs:
Technology-enhanced Videoconferencing Adobe Connect / VCS Desire2Learn All classrooms are set up with access to WiFi and LCD projectors:
- ppt - video streaming - Adobe Connect - Skype - Web quest
Designated rooms have been fitted for formal class conferencing (check with your IT dept.) Connections can be facilitated for up to 3 sites simultaneously:
- The Pas - Thompson - Norway House - Cross Lake - Nelson House - Flin Flon - Split Lake - Swan River -
Non-UCN locations can be supported as long as they possess appropriate equipment
Synchronous (real time) online collaboration system for course delivery – simultaneous multiple site connection. Allows for lecture, ppt, streaming video, text and voice chat, etc. Sessions can be recorded
Adobe Connect – is available for faculty, and features multiple desktops and room systems
VCS must be loaded onto laptop by IT
Learning management system (LMS) for online course management – face- to-face, blended, and distance.
D2L courses are loaded automatically upon course registration – faculty are encouraged to load their courses into the system to take advantage of course development, delivery and management tools.
Sections automatically created for current courses
Log-in for UCNLearn, Adobe Connect and Can-8 can be accessed from the UCN Internet - Home Page – Faculty & Staff tab – Online Services link.
Learning Technologies Facilitators (LTF) work in a team approach with faculty members in order to
ensure a positive student learning experience. For more information on working with Learning
Technologies Facilitators, and the services they provide, please refer to the document: ‘Guide to
Instructional Services’. Copies are sent to Faculty every fall or may be accessed online at UCN
Homepage – Faculty & Staff tab – Teaching & Learning Services link
Note: Many LTF services require lead time – 48 hour notice is a minimum for photocopying and other
support services for the classroom set-up, supervision, equipment assistance, etc. Assistance with
video streaming or electronic file preparation requires more time – schedule early!
Video Conferencing Rooms
Locations of video conferencing rooms, equipment, scheduling, connection, training and booking
instructions can be found on the UCN Homepage – Faculty & Staff tab – room booking link. [Faculty
and staff must be logged in.]
61
Booking a video conference room for course-related activities and internal meetings is done through the
online booking process (CELCAT) or the Academic Coordinator.
Library and Media Services – Thompson Library Circulation 204- 677-6408 Media Services and Equipment
Overhead bulbs, laminating (up to 25”) projection screens, data projectors, digital cameras, digital camcorders, tripods, digital audio recorders, VHS‐C camcorders, cassette players/recorders, VCR/DVD players, PA system, flip chart easels.
*NOTE: minimum of 2 days’ notice for equipment reservation/setup
Thompson Library & Media Services have laptops; however editing software is not installed. There are two mobile laptop/computer stations for faculty use.
PRINTING/PHOTOCOPYING INSTRUCTIONAL MATERIAL
The print shop, located on The Pas campus, is a self-serve operation. The print shop is for UCN faculty
and staff use only, and can be accessed with a classroom key; security will also grant access when
presented with a staff card. There are two copiers in the room for your copying and printing needs, and
the computer in the shop is logged into a generic account for use to print from.
Copying Needs The Pas Thompson Regional Centres
Limited copies Printing Services,
Room B-58
Common areas of each floor
(Executive Office, Academic,
Enrolment, etc.)
Schools or training centres
(see Regional Centre
Coordinator or Community
Education Coordinator)
Large Print Jobs –
all locations
Self-service Printing Services, Room B‐58 on The Pas Campus (on location)
The print shop has two casual print shop clerks that work on a job-by-job basis, with the
requesting budget department charged the hourly wage for the time needed to complete
the job. A Casual Employee Hiring Form will need to be signed by the budget centre
signing authority.
Request for services – allow several days for printing and shipping of materials
Rush jobs accommodated by queue - number and priority of other jobs.
Equipment to create digital copies of work can be supported through the print shop copiers and utilizing
the book scanners in the Library. All copyright provisions apply to the use of materials, resources, and
62
information gathered electronically.
Digital Copyright
Copyright compliance is the responsibility of faculty when planning courses that will contain electronic
copies of course materials, resources, links and information. Digital Copyright information is available on
the UCN Homepage - Faculty & Staff tab – library link – copyright link.
Copyright Law Regulations
Copyright compliance is the responsibility of faculty member when planning courses. All faculty and all
staff at UCN are strongly encouraged to refer to Copyright agreements that are in place to respect and
acknowledge information, and which place limitations on photocopying and reproducing instructional
materials. Please refer to the detailed section on the UCN Homepage – Faculty & Staff tab – library link.
63
PROGRAM AND CURRICULUM DEVELOPMENT
Developing new programs and courses offer exciting opportunities to meet the changing educational
needs of students, to incorporate new opportunities in program curricula, and to provide opportunities
for professional development. Such development involves working collaboratively with your dean and
faculty colleagues, and possibly faculty outside of your area and community and industry representative.
UCN faculties currently have their own internal curriculum committees to develop and vet curriculum,
while other faculties are in the process of developing such curriculum committees.
The process of creating new programs (degrees, diplomas or certificates) and/or courses at UCN and
implementing changes to existing programs and/or courses is described in the document ‘UCN Program
and Course Management Handbook’. This document, together with the appropriate forms required for
submission to the Curriculum Committee, can be downloaded from the UCN website using either of the
following links: UCN Homepage – Log-In – Employee Information tab – Academic Division link
Course Related Forms (Word Format)
Documents
General Interest
Handbooks and Guides
Program and Course Management
Various Forms
After receiving approval at the faculty level, new program and course proposals are presented to the
UCN Learning Council Curriculum Committee for consideration. It is the job of the Learning Council
Curriculum Committee to evaluate the proposed programming in terms of need, budgets, institutional
capacity and strategic direction. Once approved by the Learning Council Curriculum Committee, the
proposal is assessed by the Learning Council for final approval. For further information on this process
contact your respective Dean.
For information or assistance with developing course curriculum, making course changes or addressing
program review activities please contact the UCN Academic Specialist or the Dean of Research &
Innovation Department.
64
ABORIGINAL CENTRES
The Mamawechetotan Centre located at The Pas campus and the Ininwi Kiskinwamakewin Centre
located at the Thompson campus are committed to the traditional teaching and sharing of Aboriginal
cultures and awareness. Each centre delivers activities and programs which are open to all staff and
students promoting the diverse aboriginal cultures. Both centres are part of the Aboriginal Knowledge
& Culture Division, University College of the North.
Aboriginal Centres Support Programs and Services
Elder Program Provide services such as counseling, and traditional teachings.
Counseling (academic, personal, etc) Liaison between students and sponsor or representatives of other
agencies and organizations. Provides student services as needed.
Provide referrals to UCN Student Services and other specialized
counselling services as needed.
Resource List To provide information on university college programs and services
including maintaining a list of individuals to use as resource for the
university college as a service for students and staff.
Role Model Program To promote and encourage the adoption of healthy lifestyles. Role
models are often people within the community and can be brought
in to the Centre to share experiences with students and staff.
Circle Meeting (Sharing Circles) The Circle Meeting is the traditional way Aboriginal people come
together in a respectful manner for the purpose of teaching,
listening, learning, and sharing. This could be some degree of
healing to the mind, the heart, the body, or the spirit. We
encourage participants to speak not only from the mind, but also
from the heart.
UCN CAMPUS ELDERS
UCN has a long-established Elder Program under the direction of the resident Elder. The Elder is
available for advice and counsel to staff and students.
RECOGNITION OF PRIOR LEARNING (RPL)
Recognition of Prior Learning (RPL) is the granting of credit by UCN for learning achieved by taking credit
courses from recognized postsecondary institutions- as per the transfer credit process- as well as credit
6.0 UCN SUPPORTS
65
from life experiences. Faculty participate in developing RPL assessment tools for their assigned courses,
for assessing students’ prior learning, and for recommending credits to be granted for verified prior
learning. Final RPL decisions are made by course faculty in consultation with the Assessment Services
Supervisor and the Dean, in accordance with the UCN’s RPL policy. For ALC courses, the Director UCN
Adult Learning Centre will manage this process as per specific ALC requirements.
Deans are responsible for:
• Facilitating the RPL process and routing RPL requests within their departments
• Authorizing RPL assessor recommendations regarding RPL credit decision
TRANSFER CREDIT
Transfer credit requests from students are processed through the Assessment Centre. The Academic
Advisor will guide the students in initiating the request.
STUDENT DEVELOPMENT DIVISION (SDD)
UCN Student Accessibility Services (SAS)
UCN is committed to providing inclusive and accessible learning opportunities, to eligible students who
identify as having documented disability by providing reasonable accommodations.
In order for students to receive accessibility services, they are encouraged to:
1. Disclose as having disability when they first apply to UCN and/or as early as possible before the
start of classes each term.
2. Provide documentation of their disabilities by the appropriate medical practitioner.
3. Contact Student Accessibility Services and attend an intake session, where an interview will be
conducted to identify accommodation needs.
4. Work with the Accessibility Resource Officer, instructors and other professionals involved,
during the case conference to develop the Individual Accommodation Plan (IAP) to identify
possible accommodation needs in a timely fashion.
5. Receive an authorization for accommodation letter from the office to deliver to each instructor
before the start of classes.
6. Contact and inform the Accessibility Resource Officer, should any new accommodation needs
arise during the term.
7. The Accessibility Resource Officer will coordinate, provide and train students in the use of tools
and advanced technology programs in conjunction with Instructional Services Technologist as
needed when requested by the student or the instructor.
8. The Accessibility Resource Officer also provides referrals to appropriate services available at
UCN community or to available supports in the larger community, to assist students with
66
disabilities in having better access to learning by providing reasonable accommodations tailored
to meet each student’s unique special needs.
9. Requesting certain accommodation services for students could take up to five months depending on the type of accommodation/ service requested: academic, instructional or developmental and the geographic location of the student.
Some of the services available for eligible UCN students that require accommodations may include the following:
Service / Device / Equipment Type of Need
Coordination of service and referrals Student with documented accommodation need (Mental/Mobility/chronic or temporary illness of injury etc.)
Zoom Texts Learning disability
Dragon /Kurzweil Learning disability
Podiums Pain problems
Laptops + Audio Book + Other Programs Vision Impairment
HoverCam Visual impairment Amplifiers Hearing loss
Alternate Textbooks Modifications Blind / Severe visual impairments
Recorders Learning Disabilities
Private Exam Space Specific types of visual disorders and Learning disabilities
Assignments and Exam Arrangements Specific types of disabilities and disorders
Access to emergency wheelchair Mobility Impairments Internal /External Referrals for: Formal Assessments, Mental Health Counseling, Tutoring, Invigilation and note taking when possible
Mental health disorders and other types as needed.
Other types of accommodations will be recruited as needed through SMD, CNIB , Manitoba Family
Services and consumer affairs, etc.
Faculty members may also contact the Learning Technologies Specialist in the Research &
Innovation Department for assistance with specific learning technologies for students
requiring accommodation. The Learning Technologies Specialist will liaise with the
Accessibility Resource Officer for provision of technology for accessibility services.
Learners' Assistance Centre (LAC)
The UCN Learners' Assistance Centre (LAC) offers free and confidential learning assistance to
students enrolled in college/university courses. To access services, students may walk-in, be
referred, make an appointment, or attend a workshop.
The LAC is a contact point for students seeking resources, getting help with unanswered
questions, or receiving advice on:
67
learning styles and study strategies,
research,
writing (including outlines, rough drafts and editing),
exploring student success strategies (skills for reading and understanding content, note-taking,
time management, preparing for and writing tests/exams, memory strategies),
preparing for oral presentations,
basic computer use,
basic math,
succeeding with a disability,
resume building assistance
academic assessments
RPL assistance
Invigilation of external exams
Services also include computers for student use, resource books for loan, basic math and English
reviews, test/exam supervision, handouts on math, writing, and study skills. The LAC staff provides small
group and individualized tutoring along with workshops on specific topics upon request.
Additional information can be found on the UCN website – Faculty & Staff tab – Learner’s
Assistance Centre or by contacting Nicole Myers at 204-627-8541 or [email protected].
University College of the North supports students with accommodation needs, including students with
physical challenges and/or learning disabilities. Academic assessment may be necessary to ensure
supports are in place for success in the chosen program. If you would like more information or would
like to speak to the Learner’s Assistance Coordinator, please contact the Learners’ Assistance Centre.
COMMUNICATIONS DEPARTMENT
Marketing and Communications
The Department of Communications coordinates and facilitates timely and accurate communications
with external media and agencies. Procedures for communications with media and use of UCN logo is
covered by policies established to support the interests, rights and privacy of UCN, students, staff and
faculty. Faculty members have specific obligations in their communications with external agencies and
the use of UCN logo on their publications – which include posters and presentations. Please read
through the policy prior to media interviews, publishing of faculty documents, and use of UCN logo to
ensure compliance. A logo use policy has been approved. Contact Director of Communication for
further information and guidance.
Marketing and communications policies can be found on the UCN Homepage – Faculty & Staff tab –
Log-In - Employee Information tab – Policies and Procedures – Administration link – External
68
Relations-Printing (AD-03-04 and AD-03-05)
Photo Waiver
UCN Privacy Officer administers the Photo Waiver forms. When faculty or staff take and use photos of
students, staff or other faculty for use in any type of publication or display (print or electronic) photo
waiver forms must be on file. Communications will always require completed Photo Waivers when
reviewing publications information from their department. Photo waiver forms can be found at:
https://www.ucn.ca/sites/library/Library Content/Forms/DispForm.aspx?ID=11
Event Planning
UCN acts as host to a wide variety of activities and events throughout the year. Faculty members who
are planning an event are encouraged to contact the Communications department for a copy of the UCN
Event Planning Guide for helpful information and required elements.
The guide has been posted on the UCN Intranet.
Security Practices on Campus – The Pas and Thompson
Campus security practices have been developed by the UCN Workplace Safety and Health Committee.
Note the suggestions and remember to trust your common sense and instincts:
Always familiarize yourself with your surroundings
Always ensure you know and have an escape route planned in case of an emergency
Ensure your students/staff are aware of the emergency escape plans and exits and have the
appropriate plan in place if required (PEEP)
Know the partial and full lockdown procedures
Lock your door if the office is left unattended, even for short periods
If absent, never leave handbags or wallets; don’t leave wallets in coats
Always keep money in a safe place; do not carry large sums of money to work
Carry only the cards and identification required
Do not leave your keys lying about
Do not leave passwords, combinations or keys in unlocked desk drawers
Never assume that a stranger walking around the buildings is an employee or a student
7.0 FACILITY MANAGEMENT
69
Never leave visitors alone in your office
Notify Security if you notice suspicious persons, especially after normal working hours
If you see a crime in progress or feel threatened call Security or 9-1-1 immediately
Ensure that emergency numbers are posted near your phone
Keep potential weapons of opportunity (scissors, paperweights, etc.) out of reach of clients
Try to arrange work schedules so that you are not working alone in your area
If you are working late, come in after regular hours, ensure you sign in the log book with Security
and sign out when you leave
If you are working alone or after regular hours, let Security know and they will do regular checks during
patrols
NOTE: Campus Security in The Pas and Thompson are available to escort you to your vehicle at any time.
Dealing with Strangers
Many visitors come to our campus every day seeking information about programs and services.
However, you may encounter a stranger with no legitimate reason for being on campus. Here are some
tips for this situation:
If you encounter a stranger:
Project calmness and confidence. Be friendly but professional. Challenge strangers only when you
can do so safely.
Never jeopardize your safety by acting alone when challenging or even approaching a
stranger, regardless of how unthreatening the stranger may appear.
Never provide personal information to someone you don’t know. If you are concerned about a
stranger, call Security.
NOTE: If you discover a break-in at your work area or discover that items are missing, report to Security immediately
It is important to remember that if a situation feels wrong, it probably is. If you feel uncomfortable or
threatened in any way, remove yourself from the situation as soon as possible and call Security. Do not
feel embarrassed to ask for help or to report an incident, no matter how insignificant it may seem. Any
situation that causes you fear or concern is a legitimate reason for contacting Security.
Emergency Contact Numbers
In the event of an Emergency, Faculty members are advised to contact the appropriate emergency
responder as well as notification of Security Personnel.
70
The Pas Thompson
UCN Security 204-620-1795 Daytime 204-620-3266
UCN Security 204-677-6531 Student Residence at Polaris 6
204-677-6531 UCN Campus Security
RCMP 911 emergency 204-627-6200 non- emergency
RCMP 204-677-6911 emergency 204-677-6909 non- emergency
Fire 911 emergency 204-627-1120 non-emergency
Fire 204-677-7911 emergency 204-677-7916 non-emergency
Ambulance 911 emergency Ambulance 204-677-7911 emergency 204-677-7916 non-emergency
Ken White A/Campus Manager
204-627-8247 204-620-2672 cell
Perry Hobbs Facility Manager or Charlotte Laroque Campus Manager
Polaris Buildings: 204-677-6451 204-679-1302 cell
204-677-6463 204- 307-1504 cell UCN Campus, 55 Station Road 204-677-7234
NOTE:
Emergency Contact Numbers vary in the Regional Centres – faculty should contact the Regional Centre
Coordinators for policies, practices and contact numbers specific to their teaching locations.
The Safety Management System for UCN is now online at UCN Homepage – Faculty & Staff tab –
Workplace Health Safety link – General Documents link.
The document may be found on the right hand side of the screen under General Documents – Safety Management
System.
8.0 HANDLING ADMINISTRATIVE TASKS
71
FINANCE POLICIES
Numerous and specific polices exist for the acquisition of goods and services. As the policies are specific and to ensure that proper procedures are followed, faculty are instructed to consult the UCN intranet for a comprehensive and current listing of policies. Financial policies are found on the UCN Homepage – Faculty & Staff tab – Log-In - Employee Information tab – Policies and Procedures – Finance
UCN EMPLOYEE FINANCE PROCEDURES AND POLICIES
Several procedures and policies guide process for faculty travel, expense claims, and acquisition of goods and services. To ensure that the appropriate procedures and policies are followed, faculty are instructed to consult the UCN intranet for a comprehensive and current listing of policies. They may be accessed at UCN Homepage – Faculty & Staff tab – Log-In – Employee Information tab – Policies and Procedures – Finance – General
Some faculty departments require that all purchase requests are submitted to their Dean for review, approval and purchasing. Please check with your department to confirm your purchase requests and processes.
The Purchasing Department has the overall responsibility for contacting suppliers and obtaining quotes and tenders. Only the Purchasing Department can establish accounts with suppliers on behalf of the University College. (FI-02-02)
9.0 UCN ACADEMIC ENVIRONMENT
72
UCN CODE OF ETHICS
The University College of the North code of ethics was approved by UCN’s Interim Governing Council on May 18, 2005.
Core Value: Justice – We respect the individual rights of our employees and students.
Code of Ethics: All staff will support the principle of due process and protect the human rights of all staff and students. The University College will maintain responsible and fair policies and procedures in all matters affecting students and staff. All employees will act to prevent intimidation, all forms of harassment, and discrimination.
Core Value: Respect ‐ We celebrate the diversity of our students, staff and communities. We
accept the rights of others to hold values and beliefs that differ from our own and recognize that this is a source of institutional strength and a foundational principle in creating an affirming and stimulating intellectual and social environment.
Code of Ethics: All employees will act with integrity in the relationship with others to create a diverse environment that appreciates, understands, and accepts individuals from differing backgrounds.
Core Value: Generosity ‐ We will willingly avail our intellectual, spiritual, cultural and
physical resources to the benefit of those we serve. We will provide institutional and individual support to cultural enrichment and leadership within the region.
Code of Ethics: We will embed Aboriginal values within the programs and services of the University College of the North. We will not use positions for personal gain or private interest. The Government of Manitoba's Conflict of Interest Legislation and University College of the North Conflict of Interest Policy will bind employees.
Core Value: Excellence and Education – We value and commit to providing equitable lifelong
learning opportunities that are accessible and of highest quality. Code of Ethics: All staff shall promote the importance of education and shall not unfairly deny
any student the right to academic, counseling and other institutional services. Staff shall not provide services that are not within the boundaries of their professional competence and will refer students to appropriate university college resources (i.e. counseling services, health services). Employees shall maintain currency and expertise in their field through continuing education and professional development opportunities.
73
Core Value: Honesty and Integrity – Academic and personal honesty are essential elements for the maintenance and credibility of an educational institute.
Code of Ethics: Employees must represent their qualifications and professional credentials accurately. Plagiarism or any other forms of academic dishonesty are not tolerated. It is expected that members of the University College of the North and its partners will ensure research activities are conducted in accordance with the accepted ethical standards of academic research and scientific practice. University College employees will ensure that all information presented for public or internal use is accurate, void of misleading or ambiguous statements and free of omissions of detail. University College employees will deal honestly and in confidence with each other with respect to performance or job related matters and will adhere to the professional code of conducts of each profession.
Core Value: Privacy – Privacy and confidentiality are expected by students and staff of the
University College of the North. Code of Ethics: Personal confidential information shall not be collected unless required for the
effective provision of service. Such information will not be shared without the individual’s consent and will not be used for purposes other than the original intent. Confidential information shall not be used for anything other than for that which it was intended. Confidential information shall be shared only with authorized parties, unless consent is given or required by law. Confidential student information, assignments or any other work shall not be shared unless the student has given permission.
Core Value: Stewardship – We acknowledge that we have been entrusted with society’s
resources, and with the responsibility to ensure that these resources are used solely to advance the interests of society.
Code of Ethics: All staff will act with integrity, trustworthiness and objectivity in the production, analysis and distribution of information, particularly financial information. Staff will act in the interests of the University College, except where those interests are in conflict with the interests of society, and will put the interests of the University College above their own. Professional staff will continually upgrade their skills and knowledge so they may at all times exercise professional judgment in accordance with their professions’ ethical standards. All staff will act with due care and will exercise the judgment appropriate to their positions. No staff member will be involved, either by statement or omission, with any information s/he knows or ought to know to be false or misleading.
74
INDIGENOUS KNOWLEDGE
You may wish to explore ways of incorporating Medicine Wheel teachings into your classroom. The
following section will give you a brief overview of the key elements of these Medicine Wheel teachings.
These are based on understanding how our world functions and how we can best function in it and on it.
In Cree culture, the world and life are segmented into four directions and four different stages of life. It
is further understood that these teachings are value based, in that they function as tools to make life
better for individuals and communities.
A brief explanation of these teachings/directions follows, starting from the East, then South, West and
North. In your journey of understanding Aboriginal cultures, you will notice that four is a very significant
number. This Aboriginal world view can be described as consisting of four separate parts, four seasons
and four stages of life. We encourage you to incorporate these teachings in your course delivery. You
will find they will help you meaningfully connect with many of your students.
For further information specifically relating to aboriginal pedagogies/andragogies/content/history,
please follow the following links:
http://www.cmaste.ualberta.ca/en/Outreach/AboriginalScienceEducation/AboriginalPedagogy.aspx
http://www.edu.gov.on.ca/eng/literacynumeracy/inspire/research/Toulouse.pdf
https://education.alberta.ca/media/307128/o06.pdf
http://workingeffectivelywithaboriginalpeoples.com/tips-for-teachers-of-aboriginal-students
The Eastern Direction:
All our days start with the sun rising in the East. We incorporate this into our daily practice through
starting everything we do by acknowledging our beginning in the East. This direction represents
childhood, and the beginning of all life forms. We acknowledge the Sun in the mornings. Take the time
to look at where the flowers face first thing in the morning. The grass and the tree leaves welcome the
sun in the mornings as they all face in the eastern direction. You will find that a traditional Elder will
often offer their tobacco to the East before they start their teachings and healings. This direction also
represents Aboriginal spiritual Gifts.
The Southern Direction:
This represents the learning stage and awareness of self-identification – adolescence. It is in this
direction where we learn about and recognize our personal gifts and strengths within our human life
stages. This direction is where one recognizes the development of oneself as a person, and learning how
to function as a human being among other life forms around us. This direction represents our emotional
characteristics and how we learn to recognize our strengths within this particular direction.
75
The Western Direction:
This direction recognizes our responsibilities as adults and as providers for the younger directions within
this wheel of values and life. It is this direction where we learn and acknowledge the different ways in
which we share life around us – in a manner of coexistence. It is extremely important to have an
awareness that in this direction, one sits here as an example of what to do and how to do, for the
preceding directions. This direction represents our physical characteristics.
The Northern Direction:
This direction represents the end of the values of life circles and the teachings they hold. It is the
direction of knowledge. It is responsible for sharing knowledge of life and how to respect this brief life –
in which we are expected to share and do goodness for others. It is the direction of where one goes to
learn about purity and about the importance of balance with all life forms here on Mother Earth. This
direction represents our intellectual characteristics.
This concludes a very brief introduction of the values that form part of the rich Indigenous cultures. We
invite you to find the time to connect yourself with these traditional teachings in order to learn about
our Aboriginal brothers and sisters, and to attempt to incorporate these values. This will not only enrich
your understanding but will facilitate learning and sharing knowledge with your students.
You are welcome to contact our campus Elders if you require information on how to enhance the
cultural relevance of your courses. Many of our faculty members and staff also have rich knowledge and
experience in Indigenous cultures. This will be a learning experience for all involved. Please be aware
that there is a protocol to invite indigenous Elders to your classroom. (AC-01-09)
76
PROFESSIONAL DEVELOPMENT
In keeping with a vibrant academic environment, UCN actively supports and makes provisions for the
professional development of both faculty and non-faculty members, specifically Professors, University
Instructors, Librarians, College Instructors and non-faculty.
Faculty members are encouraged to seek appropriate professional development opportunities that
relate to their professional responsibilities, and to agree on a human resource development plan with
their Dean or supervisor. Eligibility, funding, and routing of professional development requests is
dependent upon the UCN position an individual holds, but all follow specific criteria and guidelines
outlined in the Collective Agreement and the related UCN policies.
A. Travel and Professional Development Allowance (TPDA) Funds: Professors, University
Instructors and Librarians are eligible to receive the sum of $1,500 for TPDA per fiscal year
(April 1 to March 31). TPDA funds may be carried forward for up to three fiscal years. For
general terms and procedures for TPDA, refer to Article 80 of the MGEU Collective Agreement.
B. HRD Funds: College Instructors and Non-Faculty Members are eligible to apply for Human
Resource Development (HRD) funding for professional development opportunities. All
applications for professional development from College Instructors and Non-Faculty are
submitted first to the immediate supervisor for consideration of approval and signature, and are
then routed to the relevant Vice-President and finally to UCN’s Human Resource Development
(HRD) Committee for review and consideration. (Exception: see below for requests related to
Certificate in Adult Education courses)
HRD funding is allocated by quarters, based on the UCN fiscal year. There are specific deadlines
for each quarter:
February 15 for April to June requests
May 15 for July to September requests
September 15 for October to December requests
November 15 for January to March requests
For more information or details on professional development opportunities, requirements and
processes, please contact your Dean or visit the Human Resources section on the UCN Intranet.
Certificate in Adult Education
The Certificate in Adult Education (CAE) program is a provincially recognized post-secondary level
program that gives individuals the opportunity to develop skills in teaching adults in a variety of settings.
The CAE program consists of 10 courses plus a practicum, and is designed to be equivalent to 33 credit
hours of undergraduate university professional education courses.
77
The overall goal of the CAE program is to provide individuals with the theoretical and practical basis for
becoming effective instructors in an adult education setting, with a focus on promoting excellence in
education. The program is housed within the Red River College of Applied Arts, Sciences and
Technology in Winnipeg. A provincial Advisory Board ensures that the program content is relevant to
today’s world and evolves in lock-step with new directions and research in the adult education field.
Upon successful completion of all CAE courses and the 200-hour teaching practicum, a Certificate of
Acknowledgement is issued by the Minister of Advanced Education and Literacy, and a Certificate of
Adult Education is granted by Red River College.
University College of the North (UCN) supports the CAE program at its campuses in northern Manitoba
as a significant faculty professional development opportunity. The program is administered by the Dean
of Research & Innovation at UCN. UCN supports the CAE program by:
facilitating admission into the CAE program and registration into CAE courses for both UCN
members and members of the general public;
facilitating exploration of an individual’s RPL potential (Recognition of Prior Learning) for
obtaining advanced standing (credit) within the CAE program by referring individuals to RPL staff
at Red River College;
offering on-site CAE courses, open to UCN members and the general public;
providing UCN faculty members with tuition waivers for approved courses;
automatic tuition waivers are not granted for UCN non-faculty members; UCN non-faculty
members are able to apply to take CAE courses through the regular UCN Human Resource
Development (HRD) application process, using the UCN HRD Application Form, and following the
HRD deadlines; see the previous section on Professional Development for more information;
providing a general liaison for CAE inquiries to and from the Red River College of Applied Arts,
Science and Technology;
promoting the CAE program as an accessible, relevant professional development opportunity.
Courses in the CAE program are accessible to northern Manitobans in a number of different formats:
face-to-face in classrooms at UCN campuses in Thompson and The Pas, videoconferencing, or by
computer (online or by streaming video), and in a self-directed structure. Red River College publishes an
annual brochure with the CAE schedule, and details of each course on the schedule are provided with
respect to course dates, times, locations and delivery method. The annual brochure can be accessed
using the following URL: http://www.rrc.ca/files/file/catalogue/CAEbrochure.pdf
Some courses are conducted in real-time (synchronous), while others can be taken at any time during
the day or night (asynchronous). CAE courses are also available in-person in Winnipeg at Red River
College or in Brandon at Assiniboine Community College at various times of the year, including summer.
78
According to Article 55 of the MGEU Collective Agreement, College Instructors at UCN shall be required
to attain the CAE (or an equivalent qualification acceptable to UCN) at a rate of at least six (6) credit
hours towards accreditation each academic year. University faculty members are encouraged to
explore CAE courses as a part of their professional preparation and teaching development.
For more information regarding the CAE program, please refer to the UCN website: UCN Homepage –
Faculty & Staff tab – Log-In - Employee Information tab – Academic Division tab – Handbooks &
Guides – Certificate in Adult Education program at UCN
CAE Contacts:
University College of the North
Cheryl Wells Administrative Assistant University College of the North Box 3000, The Pas MB R9A 1M7 CANADA Telephone: 204.627.8578 or Toll-Free 1.866.627.8500 Fax: 204.623.4831 Email: [email protected] Website: http://www.ucn.ca
Linda Melnick Dean – Research & Innovation University College of the North Box 3000, The Pas MB R9A 1M7 CANADA Telephone: 204.627.8579 or Toll-Free 1.866.627.8500 Fax: 204.623.4831 Email: [email protected] Website: http://www.ucn.ca
Red River College
Maryanne Venzon Student Records Officer, Enrolment Services Red River College D105 –2055 Notre Dame Avenue Winnipeg, MB R3H 0J9 Phone: 204-632-2306 Fax: 204-697-4738 Email: [email protected] Website: www.rrc.mb.ca/CAE
Judy McGuirk Academic Coordinator Teacher Education Red River College C312 – 2055 Notre Dame Avenue Winnipeg MB R3H 0J9 Ph: 204-632-2434 Fax: 204-697-9465 Email: [email protected] Website: www.rrc.mb.ca/CAE
79
COMMUNITY-BASED SERVICES
The Community-Based Services Division of the University College of the North has created a presence in
many northern communities which has allowed UCN to develop a portfolio of programs and courses
specifically designed to meet the needs of the North. Accredited post-secondary programs and courses
can be delivered. As well, customized programs/courses can be developed to meet the client’s needs.
Community-Based Services provides certificate, diploma and degree programming by offering the
delivery of appropriate programs within communities or the Regional Centres that have demonstrated
support for such programming. This programming is aimed at individuals who are not able to leave their
community to enroll in full-time or part-time programs.
CBS delivers the majority of off-campus training under three umbrellas:
1. Regional Centres
The Regional Centres offer recognized certificate, diploma and degree programs right in the
community, as well as a broad range of continuing education courses during evenings, daytime and
week-ends. The Regional Centres can also customize or create courses that meet the specific needs
of their community and deliver these as non-credit or continuing education offerings. The Regional
Centre Coordinators are responsible for these programs.
2. Contract Training
Through contract training, programs and courses are designed to meet the needs of industry,
business, government and community organizations to support economic and community
development. With client groups, we help to determine current and future training needs and
address those needs by delivering customized, quality programming as community based offerings.
Since contract training is client-centered, the needs of our client groups determine what training
will be delivered, where it will be delivered, when it will be delivered and how it will be delivered.
UCN offers customized training and delivers programs, courses and seminars designed to meet
specific needs. These programs/courses/seminars can be offered as non-credit or continuing
education offerings or delivered in partnership with another post-secondary institution if the
program does not exist within UCN. Our Community Education Coordinators are responsible for
these programs.
80
3. Rotating Core funded programs
These are programs that are rotated to a different community on a yearly basis. This is programming
that is partially funded by UCN and the community. Anything over and above what UCN is
contributing will be paid for by the sponsor/community. Our Community Education Coordinators are
responsible for these programs.
Contact Numbers for Community-Based Services
Toll free at The Pas 1-866-627-
8500
Toll free at Thompson 1-866-677-
6450
WORKPLACE SAFETY AND HEALTH
UCN takes its responsibilities for the safety and health of its workers, students and visitors to all
its facilities seriously. Any concerns can be brought to the attention of the safety and health
coordinators/contact people listed below:
The Pas Campus Thompson Campus
Paul Simpson, Staff Co‐Chair Workplace Safety & Health Committee 204- 627‐8174. Email: [email protected]
Barb Carlson, Staff Co‐Chair Workplace Safety & Health Committee 204- 677‐6673 Email: [email protected]
Sandra Muilenburg, Management Co‐Chair Workplace Safety & Health Committee 204- 627‐8524 Email: [email protected]
Chris Reddy, Management Co-Chair Workplace Safety & Health Committee 204- 677-6371 Email: [email protected]
Regional Centres:
Please contact your local Regional Centre Coordinator.
81
COLLECTIVE AGREEMENT AND BARGAINING
Representation
UCN recognizes the MGEU (Manitoba Government and General Employees Union) as the sole
and exclusive bargaining agent for faculty, except where specifically excluded by agreement
within the current collective agreement. The current collective agreement is located on the
UCN Homepage – Faculty & Staff tab – Log-In - Employee Information tab –Human Resources
link– Collective Agreement.
82
CONTACT LIST
Position Name Contact Information Tri-Council Executive Officer Shelly Bulycz Office 204-627-8649
Cell 204-620-2799 Email [email protected]
Academic Coordinator Doris Shand Office 204-627-8621 Email [email protected]
Campus Manager, Thompson Charlotte Larocque Office 204-677-6463 Cell 204-620-5054 Email [email protected] Room B35 The Pas A/Campus Manager, The Pas Ken White Office 204-627-8174 Cell 204-627-0389 Email [email protected] Room 304B Thompson Bookstore Manager Angela Wadelius Office 204-627-8544 Email [email protected]
Director of Communications Jim Scott Office 204-627-8244 Email [email protected]
Information Technology
Position Name Contact Information IT Helpdesk The Pas 204-627-8519
Thompson 204-677-6375 Email [email protected]
Media Services Technician, The Pas
Grant Nemeth Office 204-623-0503 Cell 204-627-8560 Email [email protected]
VoIP Administrator Carole Reimer Office 204-627-8663 Email [email protected]
Enrolment Services
Position Name Contact Information Registrar David Dalcanale Office 204-627-8545
Email [email protected]
83
Associate Registrar, Systems and Transfer The Pas
Lorrie Weldon Office 204-627-8520 Email [email protected]
Associate Registrar, Systems and Transfer Thompson
Claire Fiedler Office 204-677-6384 Email [email protected]
Research and Innovation
Position Name Contact Information Dean Linda Melnick Office 204-627-8579
Cell 204-620-0350 Fax 204-623-4831 Email [email protected] Room 260 The Pas
Manager of Research Services In Recruitment Office TBD Email TBD Room 118 The Pas
Learning Technologies Specialist Terralyn McKee Office 204-627-8539 Cell 204-620-5054 Email [email protected] Room B35 The Pas Academic Specialist Amy Warnar-Brown Office 204-677-6591 Cell TBD Email [email protected] Room 304B Thompson Indigenous Curriculum Specialist Josephine McKay Office TBD Cell TBD Email [email protected] Room B35 The Pas Learning Resource Instructor Kathy Ellerton Office 204-627-8561 Email [email protected] Room B35 The Pas
Quality Assurance Coordinator Carole Reid Office 204-627-8172 Email [email protected] Room B35 The Pas
Co-op Coordinator, Work-Integrated Learning
Krystle Paskaruk Office 204-627-8557 Email [email protected] Room 118 The Pas
Learning Technologies Supervisor
Sarah Warner Office 204-627-8584 Cell 204-620-9619 Email [email protected] Room 255A The Pas Learning Technologies
Facilitators (LTF) Lorna Fitzner Full-time, Days Office 204-677-6782
Cell 204-679-5004 Email [email protected] Room 304B Thompson Tara Lagace Full-time, Days Office 204-677-0609 Cell 204-679-5848 Email [email protected] Room 304B Thompson
84
Alvin Murdock, Part time LTF
Office 204-677-6450 Cell 204-677-6782 Email [email protected] Room 304B Thompson Boe Wright Full-time, Days Office 204-627-8584 Cell 204-620-5347 Email [email protected] Room 255A The Pas Walid Mohamed Office 204-627-8584 Cell 204-620-4831 Email [email protected] Room 255A The Pas Lorraine Robertson Full-time,
Days Office 204-359-6262 Cell 204-301-0337 Email [email protected] Room: Norway House Norway House Emergency
Contacts Band Police: 204-359-4400 Ambulance/Fire: 204-359-4400
Inter-Universities Services (IUS)
Position Name Contact Information Manager Lavina Fecteau Office 204-677-6361
Cell 204-679-2511 Email [email protected] Room 152B Thompson
Assistant Program Coordinator In Recruitment
Aboriginal Knowledge and Culture
Position Name Contact Information Executive Director Sharon McKay Office 204-677-7227
Email [email protected] Room 401 Thompson
Coordinator Mamawechetotan Centre, The Pas Campus
In Recruitment Office TBD Email TBD
Resident Elder, The Pas In Recruitment Office TBD Email TBD Room
Coordinator Ininiwi Kiskinwamakewin Centre,
Thompson Campus
Karl Laubman Office: 204-677-6364 Email: [email protected]
Resident Elder, Thompson Marie Ballantyne Office: 204-677-0634 Email: [email protected]
85
Library
Position Name Contact Information
Dean, Library Services Stan Gardner Office 204-627-8608
Email [email protected]
Campus Librarian, Thompson Susan Oxford Office 204-677-6408 Email [email protected]
Campus Librarian, The Pas Heather Smith Office 204-627-8561 Email [email protected]
Assessment Services
Position Name Contact Information Assessment Services Supervisor In Recruitment Office TBD
Email TBD
Assessment Officer, Thompson In Recruitment Office TBD Email TBD
Administrative Assistant Leslie McGinnis Office 204-627-8644 Email [email protected]
Accessibility Services/Learning Assistance
Position Name Contact Information Accessibility Resource Officer, The Pas
Nicole Myers Office 204-627-8541 Email [email protected]
Educational Assistant, Thompson
Emerald Mckay Office 204-677-6402 Email [email protected]
Community Based Services
Position Name Contact Information Vice-President Donna Carriere Office 204-676-2677
Cell 204-676-0078 Email [email protected]
Director, Regional Centres Michelle Logeot Office 204-677-7202 ext. 5058 Cell 204-307-0294 Email [email protected]
86
A/Director, Regional Centres Jean Merasty Office 204-677-7202 ext. 5061 Cell 204-679-4286 Email [email protected]
Computer Services Technician Peter Gorzin Office: 204-677-6375 Cell 204-307-2336 Email: [email protected]
Administrator/Financial Manager
Nancy Goodridge Office 204-627-8612 Cell 204-620-1507 Email [email protected] CBS Administrator Shelley Le Texier Office: 204-627-8601 Email: [email protected]
Administrative Assistant Eleanor Stepaniuk Office: 204-627-8596 Email: [email protected]
Administrative Assistant, UCN Training Centre
Esther Ballantyne Office: 204-627-8675 Email: [email protected]
Academic Advisor/Counsellor Kimberly Bee Office 204-677-7202 ext. 5060 Cell 204-679-7776 Email [email protected] Office 204-627-8612 Cell 204-620-1507 Email [email protected]
Amy Carriere Office 204-677-7202 ext. 5032 Cell 204-307-7774 Email [email protected] Community Education
Coordinator Dennis Ballard (The Pas) Office 204-627-8525
Cell 204-620-4224 Email [email protected] Office 204-677-7202 ext. 5032 Cell 204-307-7774 Email [email protected]
Diane Pelly (The Pas/OCN) Office 204-627-8548 Cell 204-620-1705 Email [email protected] Dave Lundie (Thompson) Office 204-677-7202 ext. 5072 Cell 204-679-2347 Email [email protected] Eddie Wood (Thompson) Office 204-677-7202 ext. 5062 Cell 204-307-6502 Email [email protected]