faculty of engineering and applied science graduate program handbook · 2020-05-23 · faculty of...

Faculty of Engineering and Applied Science

Graduate Program Handbook

July, 2017

Disclaimer: This document is based on the current UOIT Graduate Academic Calendar and Course Catalogue. Relevant parts have been taken from the University Graduate Calendar. Proper reference was given to make it easy for the students to refer to the University Calendar.

Table of Contents

1. Overview .............................................................................................................................. 3

Graduate Academic Calendar and Course Catalogue .................................................................................. 3

FEAS - Graduate Programs ............................................................................................................................ 3

UOIT School of Graduate and Postdoctoral Studies .................................................................................... 4

2. General ................................................................................................................................. 5

3. Important Dates ................................................................................................................ 5

4. Acceptance of a Graduate Student ........................................................................................ 5

4.1 1 Graduate Student Plan of Study .............................................................................................................. 6

4.2 Course Registration Procedures ................................................................................................................. 6

5. General Degree Requirements .............................................................................................. 6

6. Supervisory Committee ........................................................................................................ 7

7. Appointment of the Supervisory Committee ......................................................................... 7

8. Thesis, Project or Major Paper and Candidacy Exam ................................................................. 7

8.1 Thesis, Project or Major Paper.................................................................................................................... 7

8.1.1. Research Progress ..................................................................................................................................... 7

8.2 Master’s Project Evaluation Timeline ............................................................................................................. 8

8.2.1 Timeline of Events: Master’s Projects ................................................................................................. 8

8.3 Master’s Thesis Evaluation Timeline ............................................................................................................... 9

8.3.1 Timeline of Events: Master’s Thesis .................................................................................................... 9

8.4 PhD Thesis Evaluation Timeline ................................................................................................................ 10

8.4.1 Timeline of Events: PhD Thesis ..................................................................................................... 11

8.4.2 PhD External Examiner Nominations…………………………………………………………………………………….…....11

8.5 PhD Candidacy Examinations ......................................................................................................................... 12

8.5.1 Academic Background Evaluation ..................................................................................................... 12

8.5.2 Evaluation of Research Topic and Plans ............................................................................................ 12

8.5.3 Timeline of Events ............................................................................................................................. 13

8.5.4 Examination procedure ..................................................................................................................... 13

9. Graduate Seminar Course .................................................................................................... 14

10. Workshop Course .............................................................................................................. 15

11. Associate Graduate Faculty ................................................................................................ 15

12. Transfer from MEng to MASc ............................................................................................. 15

12.1 Transfer from MASc to PhD .............................................................................................................. 15

13. Condition for Non-Standard Applicants Admission ............................................................ 16

14. FEAS Departmental Graduate Faculty and Associate Graduate Faculty .............................. 17

1. Graduate Faculty ...................................................................................................................................... 17

1.1 Automotive, Manufacturing and Mechanical Engineering .............................................................. 17

1.2 Electrical and Computer Engineering ................................................................................................ 17

1.3 Engineering Management ................................................................................................................. 18

2. Associate Graduate Faculty ..................................................................................................................... 19



3. Adjunct Graduate Faculty ........................................................................................................................ 20



Appendix1 ......................................................................................................................... 21

Agreement of Faculty Members to Supervise and Fund a Graduate Student – FEAS – GS - 001 ............. 22

Graduate Student Plan of Study – FEAS – GS - 002 .................................................................................... 23

Pre-Candidacy Committee Meeting Report – FEAS – GS - 003 ................................................................... 24

Supervisory Committee Permission to Distribute the PhD Thesis to Examiners – FEAS – GS - 004 .......... 25

Form #1- Establishment of Supervisory Committee ......................................................................... 26

Appendix2 ......................................................................................................................... 27

Operations and Procedures ........................................................................................................................ 28

3

1. Overview

This manual is prepared to serve as a guide and source of information to Faculty members and graduate students in the Faculty of Engineering and Applied Science (FEAS). It outlines the rules and regulations specific to graduate programs in the FEAS. Pertinent information about Faculty members and their research activities can be found on the Faculty websites here: http://www.engineering.uoit.ca/graduate/programs/index.php

Graduate Academic Calendar and Course Catalogue

The Graduate Academic Calendar and Course Catalogue are posted on the UOIT Graduate Studies website and can be found at:

http://gradstudies.uoit.ca/current_students/academic_calendar_course_catalogue/

FEAS - Graduate Programs

The Dean of the Faculty of Engineering and Applied Science is responsible for providing leadership in the development of the Faculty while overseeing all aspects of the Faculty’s activities.

Within the Faculty of Engineering and Applied Sciences, there are two departments:

1. Automotive, Mechanical, and Manufacturing 2. Electrical and Computer, and Software

The Associate Dean, Academic, provides academic and administrative leadership to the Faculty. As well, the Associate Dean, Academic, is part of the senior decision-making team for the Faculty, and chairs the FEAS Graduate Committee.

Within each department, there is a Graduate Program Director. This role is of critical importance to ensuring the success of the program and its students. The Graduate Program Director is accountable to the Dean of the Faculty and, with respect to graduate activities, to the Dean of Graduate Studies. A full list of responsibilities are located in the UOIT Graduate Academic Calendar and Course Catalogue.

The Graduate Programs Assistant provides administrative support to Associate Dean, Academic, Graduate Program Directors, Faculty members and students for all issues pertaining to graduate studies.

The FEAS Graduate Office is responsible for the administration of a number of activities including, but not limited to, the following:

New graduate engineering program proposals, or changes to existing graduate engineering courses, and/or regulations.

Recruitment of new graduate students.

http://www.engineering.uoit.ca/graduate/programs/index.php

http://gradstudies.uoit.ca/current_students/academic_calendar_course_catalogue/

4

Making recommendations on offers of admissions. Coordinating course registration for graduate engineering students. Planning and scheduling of course offerings. Handling grade appeals at the Faculty level. Financial support for graduate students, including minimum funding and teaching

assistantships.

Coordinating and scheduling of masters and doctoral theses, and providing support for students in project stream.

Guidance for plan of study. Managing lab and research space access.

For more information, please contact Joel Stewart, Graduate Programs Assistant at [email protected].

UOIT School of Graduate and Postdoctoral Studies

The UOIT School of Graduate and Postdoctoral Studies is responsible for the administration of a number of activities including, but not limited to, the following:

Develop regulations, policies, procedures, publications, guides and handbooks related

to graduate studies, including the Graduate Academic Calendar and Course Catalogue. Assist programs with the recruitment of new students. Extend all formal offers of admission. Manage the registration of all graduate students. Handling of grade and academic appeals. Manage and administer graduate scholarships and awards. Receive and process documentation for theses (master’s/doctoral) and projects.

Coordinating communications to graduate students and managing the Graduate Studies Website.

Coordinating the Graduate Professional Skills Pilot Program Planning the Graduate Student Orientation and Three Minute Thesis competition 3MT®

For more information, please contact [email protected].

The School of Graduate and Postdoctoral Studies is located at: Campus Corners, Suite 1400 - 2000 Simcoe Street North Oshawa, Ontario L1H 7K4.

The FEAS - Graduate Office and the School of Graduate and Postdoctoral Studies work together to ensure:

Academic honesty and integrity for all graduate students. Students receive the highest quality of academic support and in-program guidance. Academic integrity and program standards are upheld to the highest degree

The acceptance of high quality students Graduate funding requirements are being met

mailto:[email protected]

mailto:[email protected]

5

2. General

Graduate academic regulations and nomenclature are located in the Graduate Academic Calendar and Course Calendar. (GAC) is posted on the Graduate studies website. It is each student’s responsibility to exercise due diligence to ensure that he/she is in compliance with the regulations listed in the Graduate Academic Calendar and Course Calendar and the UOIT Graduate Studies website, in respect to program requirements, graduate term deadlines, important dates and thesis submission dates. All decisions regarding course options and academic progress must be in consultation with the student’s faculty advisor and/or research supervisor.

3. Important Dates

UOIT graduate students must pay close attention to the important date section for their studies ( links below). This will directly affect the students’ performance, GPA and time sensitive items within their tenure of study. Important dates refer to but are not limited to, change in program deadlines, leave of absence deadlines, add drop deadlines, fee deadlines, examination deadlines etc.

*Please note: Student forms, publications, and links for new students, important dates, student finances, etc. are found at the following UOIT webpages:

http://gradstudies.uoit.ca/current_students/important-dates.php

http://gradstudies.uoit.ca/current_students/student-forms-and-publications.php

http://www.gradstudies.uoit.ca/current_students/thesis_preparation_submission/deadlines.php

http://www.gradstudies.uoit.ca/current_students/phd-candidacy-exam.php

4. Acceptance of a Graduate Student

The process of accepting a new graduate student starts with the submission of admission form FEAS- GS- 001 to the respective Graduate Program Director. Following the form submission, the admission process will follow the guidelines in the FEAS standard operations and procedures. Please refer to appendix 1. Once the graduate program director approves the student, the signed FEAS-GS-001 is sent to the FEAS - Graduate Office. Admission recommendations, for full-time research-based graduate students, must include minimum funding levels. In the case of non-standard applicants, the file is brought to the FEAS Graduate Committee for decision.

All recommended acceptance of graduate students are subject to final approval by the Dean of Graduate Studies.

The Faculty recommends admission to graduate programs to the Dean of Graduate Studies. The Dean of Graduate Studies extends all formal offers of admission.

http://gradstudies.uoit.ca/current_students/important-dates.php







6

4.1 Graduate Student Plan of Study

Preferably prior to commencing their program, but no later than the add/drop deadline for courses in their first term, the faculty advisor/research supervisor will consult with the student, recommend a plan of study “courses” and submit it to the Graduate Program Director for approval. Please use form FEAS- GS-002. The list of planned courses will help the Graduate Program Director better plan course offerings.

4.2 Course Registration Procedures:

Students will adhere to the following procedure when registering for courses:

1. Consult the research supervisor on which course(s) to take. 2. If the student is able to add a course from the student MyCampus account, he/she should do

so. If the course is outside the student’s program of study, he/she is to bring an add/drop form FEAS Graduate Office, with his/her research supervisor’s signature. FEAS Graduate Office will

forward the form to the School of Graduate and Postdoctoral studies to process.

5. General Degree Requirements

In addition to the required graduate courses, MASc and MEng-Project, students may take only one senior year undergraduate engineering course (i.e. with course number 4xxxU) in lieu of a graduate- level course, provided they have not already taken a similar course during their undergraduate degree and the course is approved by both the student’s supervisor and the graduate program director. MEng- Course based students may take up to two senior year engineering or applied science undergraduate courses in lieu of up to two graduate-level courses; again, provided they have not taken similar courses during their undergraduate degree and the courses are approved by the graduate program director. PhD students are not permitted to take any undergraduate-level courses in lieu of their graduate course requirements.

Courses, related to the program of study, in other graduate programs at UOIT may be taken if students have not taken similar courses during their undergraduate or master’s degrees, and the research supervisor, graduate program director and other faculties, if applicable approve the courses.

At least half of a student’s courses must be within their program of study. Students who wish to take courses outside of their program must consult with their research supervisor and gain approval from

the graduate program director. Students who are uncertain about the academic background needed for a graduate course should consult the course instructor before registering for the course.

Please refer to the Graduate Academic Calendar for more details.

7

6. Supervisory Committee

Each graduate student in a program that requires a thesis must have a supervisory committee. Early formation of a supervisory committee, along with regular meetings, and formal meeting records, help ensure higher completion rates.


In addition to regular committee meetings with the student, in the event any issues arise pertaining to the student research progress, the student, supervisor, or the program GPD may call a meeting with the committee.

7. Appointment of the Supervisory Committee

The Graduate Program Director appoints the supervisory committee, after consultation with the research supervisor (supervisor to suggest the members) and the student. The appointment is made once the research supervisor is satisfied that the student has made adequate progress in the chosen research area.


Lack of adequate research progress may result in a delay in establishing the supervisory committee. In such a case, the student’s inadequate performance must be reflected in the student yearly progress report (FEAS Guideline). Usually by the end of the first year of commencing graduate studies, the supervisory committee is formed.

Please see Establishment of Supervisory Committee Form.

8. Thesis, Project or Major Paper and Candidacy Exam

8.1 Thesis, Project or Major Paper

Many master’s programs require students to write a thesis or major paper, or produce a project or portfolio. All written work must be in English and in correct, concise, and scholarly language.


8.1.1. Research Progress

UOIT School of Graduate and Postdoctoral Studies requires that student research progress be evaluated at the end of each semester for every student in programs with a thesis, project or major paper, starting when the student is engaged in their research.

The student’s research supervisory committee is responsible for evaluating the research progress in relation to the student’s overall research plan. Students may receive an evaluation of Satisfactory in Research Progress, Difficulties with Research Progress or Unsatisfactory Research Progress.

https://shared.uoit.ca/shared/faculty/grad/assets/Forms/Thesis-and-non-thesis-submission-forms/Thesis-procedure-forms/Faculty-forms-thesis-procedures/UOIT%20Grad%20Studies%20-%20Form%201%20Establishment%20of%20Supervisory%20Committee.pdf

8

Refer to the Graduate Academic Calendar and Course Catalogue for detailed information on each evaluation.

8.2 Master’s Project Evaluation Timeline

8.2.1 Timeline of Events: Master’s Projects

Week - 6 or earlier: 1. Graduate Program Director appoints review from Faculty. 2. Graduate Program Director and project supervisor(s) set tentative date. 3. Student submits materials to FEAS - Graduate Programs Assistant. Week − 5 or earlier: 1. No less than four weeks, the project is sent to the second reader by Graduate Programs

Assistant.

Week 0: 1. Report has been reviewed. Week 1+: 1. Student makes required revisions, and supervisor signs off.

9

8.3 Master’s Thesis Evaluation Timeline

8.3.1 Timeline of Events: Master’s Thesis

Week - 6 or earlier: 1. Research supervisors are expected to provide the Graduate Program Director

with a completed form 2 M - Appointment of Examining Committee. The examining committee consists of all members of the supervisory committee plus one external examiner. The external examiner has expertise that is relevant to the thesis subject matter and normally is a faculty member at UOIT, although examiners external to the university may be appointed. For more information, please refer to UOIT graduate calendar.

Week − 5 or earlier: 1. Graduate Programs Assistant sends completed 2 M - Appointment of

Examining Committee Form to Dean of Graduate Studies for approval. In order to meet the deadline, the research supervisors are expected to submit a complete form to graduate program director prior to the deadline with 2-3

10

possible dates for the exam. Oral exam date will be determined prior to Dean of Graduate Studies approval.

2. Student submits the thesis to FEAS - Graduate Programs Assistant.

Week − 4 or earlier:

1. Student’s thesis is distributed to members of examining committee by FEAS - Graduate Programs Assistant.

Week-1 or earlier: 1. Members of examining committee complete review of final version of thesis

and prepare comments/questions. 2. External examiner sends External Examiner’s Report to the Dean

of Graduate Studies.

3. Dean of Graduate Studies approves/not approve report. 4. School of Graduate and Postdoctoral Studies scans a signed copy and

distributes to the members of examining committee with the Graduate Programs Assistant copied.

Week 0: Oral Exam.

8.4 PhD Thesis Evaluation Timeline

11

8.4.1 Timeline of Events: PhD Thesis Week − 9 or earlier: Nine weeks prior to oral exam

1. Research supervisors are expected to provide the Graduate Program Director with a completed form FEAS-GS-004 along with completed form 2P- Appointment of Examining Committee Form.

The examining committee consists of the external examiner, one university examiner and all members of the candidates' supervisory committee (including the research supervisor(s)). The University examiner has expertise that is relevant to the thesis subject matter and normally is a faculty member at UOIT, although examiners external to the university may be appointed. An external examiner for a PhD dissertation is a well-qualified, objective and experienced individual who has considerable direct knowledge in the field of study of the subject matter. University examiners may have been the external for the same student's candidacy exam. University examiners should not have been a university examiner for another PhD student with the same supervisor within the last year.

2. Graduate Program Director and Research Supervisor set tentative date for oral exam. 3. Graduate Programs Assistant sends completed 2 P to Dean of graduate Studies for

approval. Week − 7 or earlier: 1. Student submits finalized thesis to FEAS - Graduate Programs Assistant. Week − 6 or earlier:

1. No less than six weeks to oral exam –Student’s thesis is distributed to members of examining committee by FEAS - Graduate Programs Assistant.

Week − One week before oral exam:

1. Members of examining committee complete review of the thesis and prepare questions/report for the oral exam.

2. One week before oral defense, external examiner and university examiner send reports to the Dean of Graduate Studies.

3. Dean of Graduate Studies approves/not approve reports. SGPS scans the signed form and distributes it to all other members of examining committee. Graduate program assistant is copied.

Week 0: Oral Defense.

8.4.2 External Examiner Nominations

1. Following the completion of form FEAS – GS – 004, supervisor(s) are expected to nominate to their GPD 2 to 3 potential External Examiners for the final PhD thesis defense.

2. Nominated external examiners are full or associate professor (or equivalent) if they are at a university, or of comparable expertise and standing if not at a university. An external examiner for a PhD dissertation is a well‐qualified, objective and experienced individual who is an active researcher and has considerable direct knowledge in the field of study of the subject matter and has an active record of publications in the same field.

3. The School of Graduate studies should do all communication with external examiners. 4. It is the GDP’s responsibility to ensure that the selected External Examiner is an active

researcher with established record of publications in the field of study of the subject matter.

12

5. The GPD may ask for the nominated examiner CV and any further information needed to ensure the requirements in (2).

8.5 PhD Candidacy Examinations

Each student in a doctoral program is required to prepare a written research proposal and pass a candidacy exam. Full-time students are expected to do so within 18 months of their initial registration in the program.


In FEAS, careful consideration is made to ensure that the candidacy examination determines whether the candidate has the appropriate knowledge and expertise to undertake the proposed research in their selected field of study. In order to meet this goal, it is expected that the supervisory committee will have one meeting (more meetings can be called for, if required) before the candidacy exam, in which the student’s topic of research is reviewed on time for the proposed candidacy exam. (Please see FEAS- Form-003) (FEAS Guideline).

Based on the candidate’s first meeting with the supervisory committee, and no later than two weeks from the date of the first committee meeting, the chair of the supervisory committee (usually the research supervisor) will present the Graduate Program Director, with a completed first committee meeting report form FEAS-GS-003 which contains the committee’s proposed time for the candidacy exam

During the candidacy exam the student’s background is tested (Academic Background Evaluation) and the proposed research methodology (Research Topic and Plans) is evaluated. (FEAS Guideline).

8.5.1 Academic Background Evaluation: The academic background part of the exam is to test the candidate’s background & suitability to conduct the proposed research; normally the academic preparation session is conducted by questions from the committee members to test the students understanding of the related theories to the student’s research work and ability to integrate the

knowledge and ideas. The committee may recommend some extra courses to enhance the students’ background/ability to perform the proposed research.

8.5.2 Evaluation of Research Topic and Plans:

At least four weeks prior to the candidacy examination, the candidate is required to provide the examination committee with a written report (max of 25 pages) which includes critical research review, a statement identifying the research problem and the proposed methodology, and the objective(s) of the research and expected research contribution(s). (FEAS Guideline)

During the candidacy exam, the student will present the research proposal and the examining committee will follow up with questions, suggestions/comments, in addition to testing the candidate academic background and ability to conduct the proposed research. *For more information about the candidacy exam, please refer to UOIT graduate studies calendar.

13

8.5.3 Timeline of Events:

Week − 6 or earlier: 1. Graduate Program Director and research supervisor set tentative date for candidacy exam.

Week − 5: Five weeks to oral exam 1. At least five weeks prior to the expected date of candidacy exam: Graduate Programs

Assistant sends completed Appointment of Candidacy Committee Form to Dean of Graduate Studies for approval.

2. Student submits materials to FEAS – Graduate Programs.

Week − 4: 1. At least four weeks before oral exam – student’s materials are distributed to members of

examining committee by FEAS - Graduate Programs Assistant.

Week −1: One week before oral exam: 1. External examiner sends Committee Member Report to the Graduate

Programs Assistant. 2. Graduate Programs Assistant provides copies to the student after the exam. Week 0: Oral Candidacy Exam.

8.5.4 Examination procedure According to the FEAS graduate handbook, once the thesis has been deemed ready for examination, the chair of the examining committee is responsible for ensuring that all necessary arrangements are made. This includes sending the thesis to the external examiner, setting the examination date and preparing the

14

relevant documents needed at the time of the examination. The chair of the examining committee must be physically present during the oral examination.

If a member of the examining committee finds that he or she is unable to attend the oral examination in person or remotely via synchronous participation, the graduate program director should secure a suitable replacement. Should a suitable replacement not be found, the member is asked to submit his or her questions or concerns to be read by the examining committee chair at the defense. Normally, no more than two members of the examining committee, including the external examiner, may attend the defense remotely. At least one member of the supervisory committee must be physically present. In extraordinary circumstances, the examination will be rescheduled if one or more members of the examining committee are unable to attend. In the case of online programs, alternate arrangements will be permitted.

For technical support, one week prior to the examination, a FEAS technical representative will

connect the External Examiner (if remotely attending the exam) to test the connection and

confirm with the Graduate Programs Assistant.

9. Graduate Seminar Course

ENGR 5003G (MASc Seminar), ENGR 6003G (PhD Seminar)

Purpose: To engage the students in interactive research debates where they either share amongst themselves,

their research experience including research topics, research methods and results or attend seminars or

conferences to become aware of state of the art research taking place.

Mode of delivery: The course instructor solicits the enrolled student’s names and their research topics.

A preliminary schedule is created such that in each class one student will be presenting their topic, which

will be followed by questions and answers session. In case of large enrollment, more than one may be

scheduled in the same day. For departmental course details, please refer to the Graduate Academic

Calendar. Minimum Requirements: MASc - in order to pass the course each student must present at least

one seminar and attend four other seminars of which at least two should be presented in AMME. PhD - in

order to pass the course each student must present at least twice; typically once before candidacy exam

and once before the final defense, and attend eight other seminars of which at least four should be

presented in AMME.

ENGR 5007G (MASc Seminar), ENGR 6007G (PhD Seminar)

Purpose: To engage the students in an interactive research debate where they share amongst themselves,

their research experience including research topics, research methods and results.

Mode of delivery: The course instructor solicits the enrolled student’s names and their research

topics. A preliminary schedule is created such that in each class one student will be presenting their

topic, which will be followed by questions and answers session. In case of large enrollment, more than

one may be scheduled in the same day. For departmental course details, please refer to the Graduate

Academic Calendar. Minimum Requirements: in order to pass the course each student must present

at least once and attend 80% of the classes presented by others.

15

10. Workshop Course

ENGR 6006G (PhD)

Purpose: To aid in the professional development of PhD candidates. Workshop topics include project

management, intellectual property, grantsmanship, communications and career management.

Mode of delivery: Students must participate in the Graduate Professional Skills Pilot Program and/or

www.mygradskills.ca.

Minimum Requirements: in order to pass the course, each student must attend five workshops.

11. Associate Graduate Faculty

All adjunct professor nominations, adjunct renewals and Associate Graduate Faculty nominations will be submitted to the Graduate Program Director who will present it at the departmental council for feedback. The nomination along with the supporting documents and the department recommendation will be presented at the FEAS Graduate Studies Committee meeting by the GPD for final recommendation to the Dean of Engineering. The Dean of Engineering will make the final recommendation. The adjunct nomination is forwarded to the Provost for approval. The paperwork is then forwarded to the School of Graduate and Postdoctoral Studies for processing, and reporting to the Graduate Studies Committee.

12. Transfer from MEng to MASc

1. The student must meet a minimum GPA admission in the same field of the proposed degree.

2. In case the students BSc is not in the same proposed area of study, a conditional acceptance may

be considered with an extra two courses (4th year undergraduate) as recommend by the GPD.

The student must pass the recommended undergraduate courses with a minimum average of 3.0

within the first two semesters of study. Failure to meet the conditions will result in dismissal

from the program.

3. A supervisor must be available and provide the minimum funding.

12.1 Transfer from MASc to PhD

This transfer option is for exceptional students who have demonstrated superior academic performance and significant research achievements during study of their master’s degree program. Applicants are considered on a case-by-case basis and may not be considered at all in some programs. If a transfer from a master’s degree to a PhD degree is allowed in a program, the following criteria must be met before a transfer from a master’s to a PhD program can be considered:

1. Completion of a full master’s program of course work with at least an A average (FEAS minimum, as per Graduate Academic Calendar and Course Calendar).

2. Significant progress in the student’s research project. (Example of evidence of significant

http://www.mygradskills.ca/

http://www.mygradskills.ca/

16

progress include presenting a research paper at a peer-reviewed conference, accepted paper by a reputable peer reviewed journal in the field of study).

3. Strong evidence of ability for advanced independent research. 4. Approval of the transfer by the research supervisor(s), supervisory

committee, Graduate Program Director and the Dean of Graduate Studies

5. Satisfactory completion of the PhD candidacy exam. If the judgment is unsatisfactory, the student will continue in the master’s program.

To clarify the timeline of events: The student must complete all five courses required for the Master degree with an “A” average, show that significant progress has been made on the research topic, show the ability to undertake advanced independent research, obtain the appropriate approvals listed above and only then, complete the PhD candidacy transfer exam. These events must happen as stated in chronological order, above. (FEAS guideline).

Upon transferring, the student must fulfill all other requirements for the PhD. There will be only one examination allowed for the transfer from a master’s to a PhD.

13. Condition for Non-Standard Applicants Admission

Applications of Non-standard applicants, who’s Bachelor degree is not related to the intended program

of study or do not meet the program academic requirements, are expected to, in addition to

MEng/MASc requirements, follow the below:

1. NSA PhD applicants should be first considered in a MASc Program. Based on the student

performance they may be allowed to transfer to the PhD program by following the guidelines

for transferring from MASc to PhD.

2. The Graduate Committee will consider MASc and MEng NSA admission only if a substantial amount of knowledge has been demonstrated either during work or through the course of study after graduation, usually applicable to mature students.

3. NSA master applicants are only accepted conditionally. The Graduate Committee usually assigns

the NSA applicant with an extra two courses (4th year undergraduate) that the student must pass,

with a min average of 3.0 within the first two semesters of the program. Failure to meet the

conditions will result in dismissal from the program. The extra courses must be senior

undergraduate courses in the intended area of study.

17

14. FEAS Departmental Graduate and Associate Graduate Faculty

1. Graduate Faculty members:

1.1 Automotive, Manufacturing, and Mechanical Engineering: Graduate Faculty members

Dr. Martin Agelin-Chaab, BSc, MEng, MSc, PhD, PEng Dr. Ahmad Barari, BSc, MSc, PhD, PEng Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FEIC, FWIF Dr. Moustafa El-Gindy, BSc, MSc, PhD, FASME, PEng Dr. Ebrahim Esmailzadeh, BSc, MPhil, PhD, PEng, CEng, FCSME, FEIC, FASME, FIMechE, SMIEEE Dr. Yuping He, BASc, MASc, PhD, PEng

Dr. Kamiel Gabriel, BSc, MSc, MBA, PhD, PEng Dr. Hossam Kishawy, BSc, MSc, PhD, PEng, FASME, FEIC, FCSME Dr. Remon Pop-Iliev, BSc, MASc, PhD, PEng Dr. Haoxiang Lang, BSc, MASc, PhD

Dr. Brendan MacDonald, BASc, MASc, PhD, PEng

Dr. Atef Mohany, BSc, MSc, PhD, PEng

Dr. Scott Nokleby, BEng, MASc, PhD, PEng Dr. Bale Reddy, BTech, MTech, PhD, PEng Dr. Ghaus Rizvi, ME, MS, MASc, PhD, PEng Dr. Greg Rohrauer, DEC, BEng, PhD, PEng Dr. Marc Rosen, BASc, MASc, PhD, PEng, FCSME, FEIC, FASME, FIEF, FCAE Dr. Dipal Patel, BEng, MSc, PhD Dr. Amirkianoosh Kiani, BSc, MSc, PhD, PEng Dr. Xianke Lin, BEng, MSc, PhD Dr. Jaho Seo, BASc, MASc, PhD Dr. Carlos Rossa, BASc, MASc, PhD

Dr. Ali Hosseini, BSc, MSc, PhD (Teaching only) Dr. Yuelei (James) Yang, BE, MS, PhD (Teaching only)

1.2 Electrical and Computer Engineering: Graduate Faculty members

Dr. Akramul Azim, BSc, MSc, PhD Dr. Michael Bennett, BS, MA, PhD, PEng Dr. Min Dong, BEng, PhD Dr. Mikael Eklund, BSc, MSc, PhD, PEng Dr. Hossam Gaber, BSc, MSc, PhD Dr. Ali Grami, MSc, MEng, PhD, PEng, SMIEEE Dr. Ramiro Liscano, BScEng, MScEng, PhD, PEng, SMIEEE Dr. Lixuan Lu, BESc, MESc, PhD Dr. Qusay H. Mahmoud, BSc, MCS, PhD, PEng

18

Dr. Masoud Makrehchi, BSc, MSc, PhD Dr. Ruth Milman, BASc, MASc, PhD Dr. Walid Morsi Ibrahim, BSc, MSc, PhD, Pen PEng, SMIEEE Dr. Shahryar Rahnamayan, BSc, MS, PhD, PEng Dr. Jing Ren, BA, MSc, PhD Dr. Langis Roy, BASc, MEng, PhD, PEng

Dr. Shahram ShahbazPanahi, BSc, MSc, PhD, PEng Dr. Tarlochan Sidhu, BE, MSc, PhD, PEng, CEng, FIEEE, FEIC, FCAE Dr. Vijay Sood, BSc, MSc, PhD, FIEEE, FEIC Dr. Ying Wang, BEng, MASc, PhD, PEng Dr. Sheldon Williamson, BE, MS, PhD Dr. Mohamed Youssef, BSc, MSc, PhD Dr. Mohamed, El-Attar BEng, PhD Dr. Anwar Abdalbari, BEng, MSc, PhD (Teaching Only) Dr. Khalid Hafeez, BASc, MASc, PhD, PEng (Teaching only) Dr. Namdar Saniei, BSc, MSc, PhD, PEng (Teaching only)

1.3 Engineering Management:

Graduate Faculty members

Dr. Ahmad Barari, BSc, MSc, PhD, PEng Dr. Michael Bennett, BS, MA, PhD, PEng Dr. George Bereznai, BE, MEng, PhD, PEng Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FWIF Dr. Hossam Gaber, BSc, MSc, PhD Dr. William Goodman, BA, MA, PhD

Dr. Ali Grami, MSc, MEng, PhD, PEng, SMIEEE

Dr. Glenn Harvel, BEng, MEng, PhD, PEng

Dr. Salma Karray, HEC, MSc, PhD Dr. Hossam Kishawy, BSc, MSc, PhD, PEng, FASME, FEIC, FCSME Dr. Lixuan Lu, BESc, MESc, PhD Dr. Rachid Machrafi, BSc, MSc, PhD Dr. Stephen Marsh, BSc, PhD Dr. Jennifer Percival, BMath, PhD Dr. Igor Pioro, BSc, MSc, PhD Dr. Bale Reddy, BTech, MTech, PhD, PEng Dr. Marc Rosen, BASc, MASc, PhD, PEng, FCSME, FEIC, FASME, FIEF, FCAE Dr. Chirag Surti, BEng, MSc, PhD

19

2. Associate Graduate Faculty members

2.1 Automotive, Manufacturing, and Mechanical Engineering: Associate Graduate Faculty members

Dr. Mikael Eklund, BSc, MSc, PhD, PEng Dr. Hossam Gaber, BSc, MSc, PhD Dr. Glenn Harvel, PhD Dr. Brian M. Ikeda, BSc (Hons), MSc, PhD Dr. Xiaodong Lin, BASc, MASc, PhD Dr. Ramiro Liscano, BScEng, MScEng, PhD, PEng, SMIEEE Dr. Lixuan Lu, BES, MES, PhD Dr. Jennifer McKellar, BASc, MASc, PhD, PEng Dr. Eleodor Nichita, BSc, MSc, PhD Dr. Igor Pioro, PEng, PhD, ASME, CSME, EIC Dr. Jing Ren, BA, MSc, PhD Dr. Vijay Sood, BSc, MSc, PhD, FIEEE, FEIC

Dr. Edward Waller, BSc, MSc, PhD, PEng

2.2 Electrical and Computer Engineering: Associate Graduate Faculty members

Dr. George Bereznai, BE, MEng, PhD, PEng Dr. Jeremy Bradbury, BSc, MSc, PhD Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FWIF Dr. Moustafa El-Gindy, BSc, MSc, PhD, FASME, PEng Dr. Khalil El-Khatib, BS, MS, PhD Dr. Mark Green, BSc, MSc, PhD Dr. Yuping He, BASc, MASc, PhD, PEng Dr. Shahram Heydari, BSc, MSc, MASc, PhD

Dr. Patrick Hung, BSc, MPhil, MASc, PhD

Dr. Miguel Vargas Martin, BSc, MASc, PhD, PEng Dr. Ying Zhu, BSc, MSc, PhD

Dr. Haoxiang Lang, BSc, MASc, PhD Dr. Scott Nokleby, BEng, MASc, PhD, PEng

20

3. Adjunct Graduate Faculty

3.1 Automotive, Manufacturing, and Mechanical Engineering: Adjunct Graduate Faculty members

Dr. Ibrahim Deiab, BSc, MSc, PhD, PEng Dr. Greg Naterer, PEng, FCSME Dr. Kevin Pope, BEng, MASc, PhD Dr. Subhash Rakheja, BEng, PhD

Dr. Bekir Sami Yilbas, BSc, MSc, PhD, Deng Dr. Dan Zhang, BASc, MASc, PhD, PEng, FCSME

3.2 Electrical and Computer Engineering: Adjunct Graduate Faculty members:

Dr. Magdy Salama, BSc, MSc, PhD Dr. Hamid Tizhoosh, MASc, PhD Dr. Ming Yu, BS, MS, PhD Dr. Mitalkumar Kanabar, BE, MTech, PhD Dr. Konrad Woronowicz, MSc, PhD, PEng

21

Appendix 1

1. Agreement of Faculty Advisor(s) to Supervise and Fund aGraduate Student, FEAS – GS – 001

2. Graduate Course Plan of Study, FEAS – GS – 002

3. First Committee Meeting Report, FEAS – GS – 003

4. Supervisory Committee Permission to Distribute the Thesis toExaminers, FEAS – GS - 004

5. Establishment of a Supervisory Committee, Form 1

Graduate Program Director: ________________________ Signature: _________________________

Date:____________________

FEAS - GS - 1Faculty of Engineering and Applied Science

Agreement of Faculty Members to Supervise and Fund a Graduate Student

Name of Student: __________________________ Student Number: _________________ Start Date:_______________

Program: __________________

Supervisor Signature:_________________________________

Co-Supervisor Name :____________________________ Co-Supervisor Signature:_________________________________

Is this applicant self-funded ? No Yes Funding Agency:________________________

Financial Assistance Package (Required if applicant is not self-funded and is only available to full-time MASc and PhDstudents). Minimum funding requirement for MASc students is $16,000/yr and for PhD $18,000/yr therefore the total financialpackage from the faculty (TA + GRA) needs to add up to the required minimum amount.

GRA Portion ($/yr)Supervisor - GRA Amount: ____________ Co-Supervisor - GRA Amount:_____________

TA Committment ($/yr) A standard full TAship of 280 hours per year will result in $9,520 ($34 × 280) Master’s students and $10,640 ($38 × 280) for PhD students. A standard half TAship is 140 hours per year.

TA Amount Requested

Approvals: Yes: No:

Yes (Non-Standard)

Graduate Admission Scholarship - Matching Scheme (Domestic Only)Students with a GPA greater than or equal to B+ (3.30/4.30) will be considered for a graduate admission scholarship – matching scheme, whereby the School of Graduate and Postdoctoral Studies will match funds (1:1) from home faculty by $1,500 for MASc and $3,000 for PhD, in units of $1500, only for the first year of study and only if total Financial Assistance Package is above the minimum funding.

Do you wish to leverage the matching scheme for the first year of study

Dean's Graduate Scholarship Students with a GPA greater than or equal to A- (3.7) will be considered for a graduate entrance scholarship. (MASc $3,000/PhD $4,500 per year - for 2 years each) Please specify how you would like the scholarship to be applied. Please note that any GRA reduction will be effective for 4 years for PhD students.

Above the financial assistance amount: Reduce GRA by:_____________________

Supervisor Name:____________________________

Student Status

Student Funding Information:

Research Topic:__________________________________________________________________________________________________

*If you are not 100% core Faculty member of FEAS, you must provide the scope of the expected thesis and its contribution to the field of the program of study on a seperate page.

22

23

FEAS – GS – 002

Faculty of Engineering and Applied Science Graduate Student Plan of Study

Name of Applicant/Student Student Number:

Program: PhD [] MASc [] MENG [] Start Term

In consultation with the student, the academic advisor/research supervisor(s) suggests the list of courses below to fulfill the program course requirement with the proposed courses:

Supervisor Supervisor Signature:

Co-Supervisor: Co-Supervisor Signature:

Graduate Program Director: Signature:

List at least TWO alternate courses:

Term/year Course number Course title

24

FEAS – GS - 003


Pre-Candidacy Committee Meeting Report

Name of Applicant/Student Student Number:

Program: ____________________

Date: __________________

Pr oposed Term of candidacy Exam: ______________________

Comments on the student’s research topic and progress to date.

Suggested examiner(s); may include the external examiner (proposed by the research supervisor)

Name:

Rank: Faculty:

Please provide a rationale for suggesting the examiners:

Supervisor: ______________________

Co-Supervisor: ___________________

Supervisor Signature ________________Co-Supervisor Signature_______________

Committee member: _________________________



Signature___________________Signature___________________Signature___________________

Date:________

Date:________Date:________

Date:____________ Date:____________

FEAS – GS - 004


Supervisory Committee Permission to Distribute the PhD Thesis to Examiners

Name of Student: ____________________ Student number: ______________________

I hereby acknowledge that by submitting my PhD thesis I give permission to use TurnItIn;

Student signature: ____________

Supervisory committee declaration of thesis readiness for oral examination

Each committee member provides below his/her recommendation on the thesis readiness for oral examination. By making this recommendation, each committee member indicates that he/she is sufficiently familiar with the quality of the thesis. *If the thesis is deemed "Not Ready" Please provide an explanation on a separate page

______________________________ Name of supervisory committee member

_____________________Signature

======================================================================

Graduate Program Director: Signature:

Date:



_________________________ Signature

Supervisor Name:

Co-Supervisor Name:

___________________

_______________________

Supervisor Signature: ______________________

Co-Supervisor Signature: ______________________

_________________________ Signature

Ready

Not ready

Ready

Not ready

Ready

Not ready

Date:_____________

Date:_____________

Date:_____________

Date:___________

Date:___________

Date:___________

25

26

FEAS – GS – Form #1

Faculty of Engineering and Applied Science Form #1- Establishment of Supervisory Committee

FBIT FESNS FEAS FE FS FSSH FHS

Student's name: Student#:

Degree: Program:

The undersigned agree to serve on the student's Supervisory Committee.

Chair,Supervisory Committee Signature Date (yyyyjmm/dd)

Name of Supervisor Signature Date (yyyyjmm/dd)

Name of Co-supervisor (ifapplicable) Signature Date(yyyyjmm/dd)

Name of Committee Member Signature Date (yyyyjmmjdd)

Name of Committee Member Signature Date(yyyyjmmfdd)

Approval:

Name of Graduate Program Director Signature Date (yyyyf mm/dd)

Personal information on this form is collected under the authority of the University Of Ontario Institute Of

Technology Act(2002),and will be used to ensure completion of thesis requirements. Questions about this

collection should bedirected to the Office of Graduate Studies,UOIT,2000 Simcoe Street North, Oshawa,ON L1H

7K4, 905.721.8668.

If you require this information in an alternate format due to disability, please email gradstudjes@uojt,ca

Supervisory committee for a graduate student in a program requiring a thesis consists of the candidate's

research supervisor(s) and at least one other UOIT faculty member (master's level student) ortwo other

UOIT faculty members (PhD candidate).The committee's chair may be someone other than the

student's research supervisor. See section 3.7 in the Graduate Academic Calendar. This form is normally

completed no later than the end of the student's second semester.

27

Appendix 2

Faculty of Engineering and Applied Science GS-Standard Operations and Procedures

28

FEAS Graduate Studies Operations and Procedures

Task/Activity Procedure and responsibilities

Graduate Students Admission

1. Professors submit to the GPD through a completed admission form,FEAS-GS-1.

2. Received forms are processed by the graduate program director.The accepted forms are then submitted to the FEAS Graduate Office,FGO, for their records and further processing.

3. Non-standard applications recommended for acceptance arereferred to FGO for further processing.

4. All accepted non-standard applications are sent to the FEASgraduate committee for consideration for approval. Approved caseswill be processed by the GPD through the portal. The forms are thenkept in the FEAS office for record and further processing.

FEAS Graduate Studies Survival Guide

(FEAS Graduate Office) Survival Guide is to be emailed to all students who have accepted their offers. The guide will outline details instruction that will guide/navigate new students through their graduate studies up on arrival at UOIT.

TA Allocations 1. FGO provides the departments with updated list of all eligiblestudents in Pool A, B and C TA pools.

2. Department chair along with GPD finalize the TA units for theircourses within the department based on the available budget andstudent pool.

3. Department chair, GPD, Manager of Technical Services maps the TAunits to the appropriate students in the TA pools

4. Department program assistant will prepare contracts based on theallocation in 3 above.

Student offices (FEAS Graduate Office) 1. Keep an updated list of all the vacant offices.2. Allocate students to the proper office/lab and have office assigned

prior to student’s arrival to UOIT.3. The FEAS Graduate Office will process signed form by the faculty

members “research supervisor” after receiving the final approvalfrom the Dean’s Office.

29

TA Office Hours (FEAS Graduate Office) 1. Send e-mail to all TAs and instructors indicating the allocated

offices for TA hours and ask for feedback for allocating the officehours for different courses.

2. Coordinate the assigned hours in the respective TA room based onthe feedback from course instructors.

3. Keep an updated list of all allocated TA hours.

GRA Step 1 (FEAS Graduate Office) In the first week of each term, send e-mail to all FEAS faculty members asking for a completed GRA form for graduate students who require GRA.

Step 2 (Faculty Member) Complete GRA form for each of their graduate students. Submit the forms to the FGO.

Step 3 (FEAS Graduate Office) 1. Process the completed GRA forms (getting the required signatures)

and complete the students’ payment form.2. Contact the students for signature.3. Liaison with the UOIT SGPS to process the students’ payment.4. Follow up on the GRA change /cancellation form(s) to ensure that it

was processed on time to avoid any over charge to facultymember’s account.

Supervisory Forms and Progress Report

According to established rules of UOIT SGPS, the supervisory committee is to be established once the student has satisfactory progress. It is expected that if establishing a supervisory committee is delayed this would be indicated in the research progress report as unsatisfactory progress in the student research.

1. Each term, FEAS Graduate Office sends a list of all the students whoare in the second year of their study and don’t have the supervisorycommittee in place, to their prospective GPD.

2. Faculty members fill and submit a completed student’s supervisorycommittee form to GPD.

3. Received completed supervisory forms are reviewed by GPD andprocessed.

4. FEAS Graduate Office review all the received graduate students’progress reports and identify the ones with unsatisfactory progressand process it with SGPS.

30

PhD Candidacy Exam

In order to meet the university regulation regarding the timing of the candidacy exam it is expected that the first supervisory committee meeting will take place no later than the first term of the second year).

Step 1: FEAS Graduate Office 1. FEAS graduate office reviews regularly, all the PhD files and

identify those who are not meeting the UOIT expected time forPhD candidacy exam.

2. Send a list of all the students who are due for candidacy exam, tothe GPD and request an update on the status of their candidacyexam.

Step 2: Chair of the supervisory committee: usually research supervisor. 1. Based on the candidate’s first meeting with the supervisory

committee, and in no later than two weeks from the date of thefirst committee meeting, the chair of the supervisory committeewill present the FEAS Graduate Office with a completed firstcommittee meeting report (Form: FEAS-GS-003)

2. Inform the department graduate program director that the studentis ready for Candidacy Exam and submit a completed appointmentof candidacy committee form to FGO.

Step 3: (FEAS Graduate Office) 1. FEAS graduate office processes the completed appointment of

candidacy committee form and follows up on approval by UOIT SGPS.

2. Upon approval, coordinate with the committee and schedule theexam based on the date provided by the supervisor.

3. Ensure that the chair of the examination committee (GPD or representative) has all the necessary forms andinformation/guidelines related to the candidacy exam. In cases where the chair of the exam is a GPD representative, it is the GPD's responsibility to ensure the exam chair is aware of all the procedures and expectations of the exam.

4. In cases wherer members are conferencing in via skype, etc., coordinate with IT to ensure all are set to go during the exam.

5. Liaison with SGPS to finalize the Candidacy exam results.

faculty of engineering and applied science graduate program handbook · 2020-05-23 · faculty of...

Documents