fall directors 2014: capacity building
DESCRIPTION
A presentation given during the 2014 Fall Directors Meeting that offers an overview of how to integrate "Capacity Building" as an important goal in Bonner Programs.TRANSCRIPT
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Integrating
Our Wildly Important Goal
CapacityBUILDING
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Overview & Purpose
• Revisit the big picture • Share ideas, experiences, &
progress • Helpful set of steps for
connecting capacity building needs of partners with students’ positions
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big picture
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Individuals & Places
Mobilize students, faculty, staff, & community members to support individuals & places.
Bonner Transformation GoalsCommunity Change
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Programs
Individuals & Places
Train & support leaders who develop & manage evidence-based programs and projects.
Community ChangeBonner Transformation Goals
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Summer Manage summer enrichment program
Team Help develop & expand after-school club
Regular Mentor students in after-school club
Occasional Participate in a service event for kids
Student Development: Service Road with Rising Expectations
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Exploration - intentional placements that provide exposure and result in additional commitment
Experience - solid programmatic role (Program Assistant or specific title)
Example - site/project coordinator
Student Development:
Expertise - capstone project
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Partner in capacity-building for organizations to improve effectiveness, efficiency, and resources.
Organizations
Programs
Individuals & Places
Bonner Transformation GoalsCommunity Change
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Partner in capacity-building for collaboratives working to achieve measurable community and systemic change.
Systems
Organizations
Programs
Individuals & Places
Community ChangeBonner Transformation Goals
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Student Development Advocacy Prepare presentation to School Board
Forum Organize public forum on out-of-school time
Issue Brief
After-school programs with best academic outcomes
Research Model programs; survey parental involvement
Training Workshops on literacy and youth development
Summer Manage summer program
Team Help develop & expand after-school club
Regular Mentor students in after-school club
Occasional
Plant School Garden for Orientation Service
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The Big Picture
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Why This Matters
• Build organizations, programs, & communities!
• Capture collective impact! • Document the organizational and
community impacts that individual Bonner Programs are having
• Demonstrate power of community engagement
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The Wildly Important Goal
• Integrate capacity building roles and projects into the Bonner experience more systematically
• Have partners define capacity building opportunities and connect them with students and faculty to address them
• Document this in BWBRS
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WIG Timeline for 2014-2015
• Utilize form with core/deep community partners and enter opportunities form into BWBRS by December 15th (Fall) and May 30th (Summer)
• Utilize parallel form capturing Service Accomplishments (agency view) by January 31st (Fall), June 1 (Spring), August 30 (Summer)
change to flow calendar
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progress in the network
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Fall Survey of Programs
add date went out
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Mix of strategies
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Partners completing in various formats
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Steps and Interactive Discussions
1) building an annual calendar 2) meetings with partners 3) meetings with students 4) translating into positions 5) reporting in BWBRS 6) tracking accomplishments
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building an annual
calendar
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Setting up/completing the process
• How are you integrating capacity building into your current communication and position development with partners (Fall and the future)?
• What is the calendar for your partner meetings and conversations?
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Macalester’s Experience
• Last winter: meetings with community partners in preparation for Fall 2014
• Group meeting format was highly beneficial for partners to make connections and deepen positions
• Current term: partner meetings to revise for Spring and next year
Consuelo make point about how it fits with her position
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Timeline considerations
• December 15th: all fall partners needs are entered
What is your program doing? What do you need to do?
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Partner WorksheetList the partners (fall/spring) you need to have meetings with and the status (i.e., date,
approach). If possible, divide up the meetings amongst staff/student leaders.
Name of Partner
Students Currently Serving There
Date(s) for Meeting Responsible Staff/Student Leader
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meeting with partners
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Maximizing the Opportunityto discuss with partners a long-range vision for your partnership, students’ and faculty
members’ roles, and the projects that can be done
• A workshop format • Sharing the big picture • Narrowing capacity building
roles • Translating into real positions • Fostering campus connections
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Sample Agenda
• Bonner Outcomes/Goals Review
• Capacity-Building
• 3-year progression Example • Family Tree Clinic
• Developing your Positions • Student Development and Placement Models
• Review of Current Positions
• Capacity-Building Worksheet
• Tips & Strategies
• Timeline & Expectations
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Bonner Impact
Our collective (community organization, student, and college) goal is to effect positive and tangible
change in the communities where we live and work.
!Bonners = 49 !Organizations = 35 !Hours Served 2012-13 = 13,766 !Cost Savings to Organizations=$117,011
The effectiveness of this work and experience is directly related to the strength of the community
partnerships.
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Bonner Transformation Goals
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Community Partnership Model
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Capacity-Building Areas
!Efficiency/Efficacy !Improved outcomes with the same level of resources or improved or
consistent quality of services with fewer resources !Scale/Reach
!Number of new people served, new populations served, and/or new or expanded services
!Leverage !Additional resources or assets garnered through capacity-building
activities such as funding, volunteers, in-kind support, and partnerships
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Capacity-Building Activities
! Volunteer Management !coordinate/manage service program, volunteer recruitment
! Training and Program Development !coordinate programs, develop new programs, write training manuals,
organize/lead training workshops
! Fundraising !organize events, identify grant and funding sources, write grants
! Communications !website and social media development, coordinate meetings, online
networking support; create print marketing materials
! Research !community-based research, policy research
! Collaboration/Partnership Building !Identify partners and/or stakeholders, organize/facilitate meetings,
build and maintain relationship
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Partner Video
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EXPLORATION
! Placement: direct service ! Entry-level, room for exploration,
training, coaching, and guidance.
! Work: physical builds, tutoring/educational support, immersion experiences/trips, and administrative work.
! Placement: Classroom Assistant in local public schools
! Work: small group/1:1 tutoring, book/math clubs, assistance at school events
! Bonner Activities: Service Trip ! 1 week course/immersion
experience in New Orleans
Level 1 Placements: Occasional Volunteer
Introductory experience to issues, organizations, & Twin Cities
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Cover Each Level of Student Development
• Gives partners insight about Bonners and what they are experiencing
• Helps partners integrate developmental roles
• Gives them real examples to build on
• Engages partners as educators & guides
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Expectations
! Review Current Position Description ! Complete “Organizational Capacity-Building Opportunities” Form ! Determine Organizational/Program Priorities and Needs (use form
as a basis, brainstorm with organization staff if needed) ! Narrow down opportunities to 2-3 ! Remember this is a collaborative process w/Bonner and you/the
organization. When your student returns: ! Discuss: Passions and interests of the student (strengths handout) ! Ask: What gaps does the student see in programming or at the org? What
suggestions do they have for addressing? ! Match: student interests w/organizational need. Review your narrowed down
opportunities list with student. ! Write job description. Review with student. Modify if necessary. !Submit to Consuelo on FRIDAY, MARCH 28
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A Strategy for You?
• What has worked? • Group meetings vs. • One-on-one meetings vs. • Email communication • Strategy for December to April? • Strategy for May to August?
Discuss in clusters with 3 schools!
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meeting with students
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Making the Student Connection
• Capacity building framework
• Comfort with the language and focus
• Fit with Bonner Program & non-profit sector
• Review the form and think about their knowledge of the partners’ work
• Prepare for conversations
• Empower students to seek connections & resources
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Sample Agenda for Student Meeting
• What is Capacity Building? 15 minutes
• What does Capacity Building look like? 15 minutes
• Capacity Building worksheet 20 minutes
• Reflection 10 minutes
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Guiding the Student and Partner Connection
• Fostering collaboration
• Empowering both to show leadership
• Helping connect to other resources (like other partners and faculty for academic projects & CBR)
• Aligning the work with the student’s larger interests (academic and co-curricular)
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A Strategy for You?
• Share what have you been doing with students?
• Are changes big or small? • What’s working? • What’s not? • What about summer?
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Interactive Work
• Outline how you might integrate this focus into meetings (advising, etc.) with students
• Brainstorm other trainings or resources that you would anticipate you might need (i.e., to help the students effectively do this work).
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translating to positions
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Translating Opportunities into Positions and Projects
• Some helpful questions
• See new handout
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3 Questions to Help Narrow
• Cluster 2-3 related ideas or roles (considering students)
• Draft 2-3 ideal positions (future)
• Sequence of positions and projects
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Turning Into Positions1.The first sentence should capture the mission and program of the non-profit agency
or school. Use the organization’s website or materials for help.
2.Another 2-3 sentences should then describe the position, making it clear what the roles of the student are. Keep it professional and concise.
3.End the description with a final sentence that begins “The capacity building activities in this position include...” and then notes 2-3 specific bullets, drawing from form.
4.Make sure the title is active and uses resume language like “Program Coordinator (CB)”, “Program Assistant (CB),” “Events Manager, (CB)” and so on. Avoid vague terms like “volunteer.”
5.Avoid language that focuses on any administrative work (i.e., paperwork, filing, answering phones). We understand this is a part of positions, but not every detail needs to be stated.
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Interactive Activity
Take the sample form.
Narrow down (cluster some related work) to a strong position description.
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Here’s a great example…
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reporting in BWBRS
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Getting This Into BWBRS
Agency view! Looks like form!
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Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS
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Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS
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Detailed Guide on WikiAdding Capacity Building Opportunities Survey to BWBRS
1.Check the appropriate boxes. 2.Add narrative response in text field. 3.The narrative should summarize the opportunities and
perhaps note which ones can be translated into positions. For instance, you might write: "The agency wants a Program Coordinator to develop a volunteer training handbook and recruit additional student volunteers" or ""The agency wants a policy research team to find three model organizations, propose recommendations for the community, and write an issue brief."
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tracking accomplishments
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What is your plan for collecting?Collect and enter by January 31, 2015
Summative for the organization as a whole
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Agency (not student) ViewFor example, the Boys & Girls Club had three students. But the B&G Club only needs to reflect on the whole!
On reflection, the site supervisor might note things like: • Volunteer program developed and policies updated • 15 volunteers recruited • 2 new curriculum modules developed • 2 grant proposals developed (by different students) • web page created • issue brief written
You’ll need to enter relevant details by category. For example, under Volunteer Management, you (or the partner) could note: “ Volunteer program developed and policies updated. 15 volunteers recruited.”
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Interactive Discussion (see ?s)
•Who is going to do this for your program? What is the role of staff and students? How will you prepare and communicate this to community partners clearly so that the information is at-hand when you need it?
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Interactive Discussion (see ?s)•How else can you use the accomplishments data to celebrate the work and accomplishments of your Bonners and Bonner Program? Discuss how to integrate and highlight program achievements.
•How might your program benefit from publicly communicating its accomplishments and impact to your institution and community?
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Interactive Discussion (see ?s)
•For your program or institution, what reports would be helpful to generate from the data in BWBRS?