Fall Hill Avenue RFQ Information Meeting March 11, 2013 Michelle Shropshire, PE – Assistant District Administrator for Preliminary Engineering Bill Arel, PE – Alternate Project Delivery Project Manager and Point of Contact

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Topics

• Project Purpose & Need • Project Location & Overview • Focus Areas • RFQ Information Package • RFQ Summary • Questions / Answers

Project Purpose & Need

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Replace Deteriorating I-95 Bridge

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Project Purpose & Need Increase Capacity

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Project Purpose & Need Correct Safety Deficiencies

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Project Location & Overview

• Replacement of Fall Hill Avenue Bridge over I-95 • 1.5 mile widening of Fall Hill Avenue • 0.5 mile extension of Mary Washington Boulevard to

Fall Hill Avenue • Specific Components include

• Curb and gutter and raised center median • Extension of Rappahannock Canal Trail System and provision of

pedestrian facilities • Roundabout • Improved access control

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Project Location & Overview

• Sensitive Areas • Archeological Site • Historical Conservation Easement • Section 8 Housing

• Right of Way Acquisition • Two Parcels have Historic Conservation Easements • D-B responsible for RW Acquisition

• Transportation Management Plan • Storm Drainage/SWM Basins

Project Location

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Typical Sections

Carl D. Silver Parkway to Crestview Way (looking east)

Bridge over Interstate 95 (looking east)

Crestview Way to Mary Washington Boulevard (looking east)

Fall Hill Avenue

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Typical Sections

Fall Hill Avenue to Hospital Drive (looking south)

Mary Washington Boulevard

Hospital Drive to Jefferson Davis Highway (looking south)

N Site

Fall Hill Avenue between Gordon W. Shelton Boulevard & Noble Way

Fall Hill Avenue Bridge Over I-95

N Site

Fall Hill Avenue Bridge Over I-95

N Site

Wicklow Drive to Crestview Way

N Site

Fall Hill Avenue abutting Kefauver and Burns Properties

N Site

Fall Hill Avenue west of Canal Bridge

N

Site

Mary Washington Boulevard adjacent to Dominion Virginia Power Transmission Lines

N

Site

Mary Washington Boulevard at Hospital Drive

N

Site

Mary Washington Boulevard at Route 1

Focus Areas

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Cultural Resources

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Overview Enlarged View at Roundabout

Mitigation Commitments

• Relocated entrance pillars at Fall Hill Property • Grade control (retaining wall) near Zig-Zag trench • Interpretive signage for civil war trenches • Field marking of cultural resource sites for

avoidance during construction • Excavation and artifact recovery within Snowden

Park

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Major Utilities Coordination Dominion Virginia Power Transmission Line

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RFQ Information Package • Conceptual Plans

• Plan and Profiles, Typical Sections, Anticipated R/W limits

• Bridge Information • Stage 1 Bridge Report • As-built plans of existing Fall Hill Ave. Bridge over I-95

• Draft Geotechnical Data Report • Survey • NEPA Document (Environmental Assessment)

• Final Section 4(f) Evaluation • FONSI request • FONSI Request Appendices (EA, MOA, etc)

• Other (Scoping info, VE Report, Design Approval)

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RFQ Summary

• VDOT POC Bill Arel, P.E. Alternate Project Delivery Office 1401 East Broad Street Richmond, Virginia 23219 Phone: (804) 786-7428 Fax: (804) 786-7221 e-mail: William.Arel@vdot.virginia.gov

• Two-Phase Best Value Procurement • Short-List 3 Highest Ranked Teams • Anticipated Scope of Work Outlined Section 2.2 • Estimated Contract Value - $32,000,000

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Request for Qualifications (RFQ)

Anticipated Schedule (Section 2.5)

RFQ Questions to VDOT 3/29/13 VDOT Response to Questions 4/12/13 Statement of Qualifications Due Date 5/02/13 Notification of Shortlist 7/02/13 RFP Release Date 7/10/13 Technical Proposal Due 10/24/13 Price Proposals Due 12/12/13 CTB Approval/Notice to Award Date 2/19/14 Anticipated Final Completion 1/2017

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FORM C-78 (ATTACHMENT 2.10) •Watch VDOT’s Design-Build

RFQ website for responses to RFQ questions and Addendums http://www.virginiadot.org/business/request-for-qualifications.asp •If VDOT issues an addendum, a revised C-78 form will be included with the addendum •Sign, date and include the C-78 with the SOQ

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Contents of Statements of Qualifications (SOQ) • Letter of Submittal (Section 3.2)

• POC, Prequalification, Debarment, Surety, SCC, DPOR • 15% DBE Goal

• Offeror’s Team Structure (Section 3.3) • Key Personnel (6 individuals) • Org Chart and Narrative • Clear separation between QA and QC for construction

• Experience of Offeror’s Team (Section 3.4) • Lead Contractor Work History Form • Lead Designer Work History Form

• Project Risks (Section 3.5) • Identify 3 Critical Project Risks • Why critical? Risk Impact? Mitigation? VDOT’s Role?

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Evaluation Criteria (Section 4)

• Offeror’s Team Structure 40% • Experience of Offeror’s Team 30% • Project Risks 30% Total 100%

• Scoring Range Application • Numerical score based on a 1-10 scale • Evaluation Criteria included for each submittal requirement

• Design-Build Evaluation Guidelines, Oct. 2011 (On VDOT’S Website)

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Submittal Requirements (Section 5.0) • Deadline for submitting a Statement of Qualifications

is May 2, 2013 at 4:00PM • 1 original paper version with original signatures • 1 CD-ROM with entire SOQ • 10 abbreviated paper copies • Statements of Qualifications shall be:

• Securely bound • No more than 15 pages • Typed on one-side only • Separated by numbered tabs • Original shall include all required documentation • Written in Times New Roman with a 12 point font • Prepared on 8.5” x 11” white paper

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RFQ Questions (Section 6.0)

• All questions and request for clarifications shall be submitted in writing to VDOT POC.

• Deadline for submittal of questions is March 29, 2013.

• Responses will be posted on VDOT’s RFQ website on

April 12, 2013.

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Conflict of Interest (Section 11.2) • The following firms have been determined to have a conflict of

interest:

• Kimley – Horn & Associates • A. Morton Thomas and Associates, Inc. • Froehling & Robertson, Inc.

• Each Offeror shall identify potential conflicts of interest.

• If a potential conflict of interest or competitive advantage is identified, the Offeror shall submit in writing the pertinent information to VDOT’s POC.

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Questions ?