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Saturday, October 20, 2018 3:00pm-7:00pmHalloween at the Y 2018 Sponsorship / Vendor Packet
Twin Lakes Family YMCA
FAMILY FUN WHAT A TREAT!
HALLOWEEN AT THE Y
2018 Halloween at the Y
Halloween at the Y will offer
Trick or Treating with our local community businesses. Event includes games, bounce houses, karaoke, slime craft, cupcake decorating, giveaways
and more for children and families. This event will provide a safe and fun
environment for families to enjoys Halloween festivities.
The event is free and open to the public. Sponsorships of this event
underwrites the cost associated with organizing the event.
2018 HALLOWEEN AT THE Y
Pre
sen
tin
g
Sp
onso
r $5,000
ALL SPONSOR INFO MUST BE SUBMITTED BY OCTOBER 1st
Sou
nd
/K
arao
ke
Sp
onso
r $
2,500
Sel
fiei
eS
tati
on
Ph
oto
S
pon
sor
$2
,00
0
Industry Exclusive Sponsorship Logo on the back 500 event shirts. Large Print at the Top of shirt.Named as Presenting Sponsor on event poster Announced as Presenting Sponsor during Halloween at the YLogo on all promotional material 1Booth space at event Logo on the YMCA website for the event: www.ymcagwc.orgLogo Printed on all TapSnap Selfie Station PhotosCompany listed on Thank You poster in branch lobbyLogo and company name printed on event bingo card
Industry Exclusive Sponsorship Logo on the back 500 event shirts. Medium size print under Presenting Named as the Sound/Karaoke on event poster Announced as Sound/Karaoke during Halloween at the Y Logo on all promotional material 1 Booth space at event Logo on the YMCA website for the event: www.ymcawc.org Logo Printed on all TapSnap Selfie Station PhotosCompany listed on Thank You poster in branch lobbyLogo and company name printed on event bingo card
Named as Selfie Station Photo Sponsor on event posterLogo on the back 500 event shirts. Small size print under Presenting and Sound Announced as Photo Sponsor during Halloween at the Y Logo on all promotional material 1 Booth space at event Logo on the YMCA website for the event: www.ymcawc.orgLogo Printed on all TapSnap Selfie Station PhotosCompany listed on Thank You poster in branch lobby Logo and company name printed on event bingo card
Announced as Costume Runway Sponsor during Halloween at the Y Logo on all promotional material 1 Booth space at event Logo on the YMCA website for the event: www.ymcawc.org Logo Printed on all TapSnap Selfie Station PhotosCompany listed on Thank You poster in branchLogo and company name printed on event bingo card
Announced as Slime/Craft Sponsor during Halloween at the Y Logo on all slime containers taken home from the event1 Booth space at event Logo on the YMCA website for the event: www.ymcawc.org Company listed on Thank You poster in branch Logo and company name printed on event bingo card
Announced as Haunted Hallway Sponsor during Halloween at the Y1 Booth space at eventLogo on the YMCA website for the event: www.ymcawc.orgCompany listed on Thank You poster in branchLogo and company name printed on event bingo card
2 Available
Kid
s C
ostu
me
Ru
nw
ay
Sp
onso
r $
1,5
00
Slim
e/C
raft
S
pon
sor
$1
,00
0
1 Available
2 Available
1 Available
Hau
nte
d
Hal
lway
S
pon
sor
$7
50
2 Available
1 SoldAvailable
Thank you for participating in 2018 Halloween at the YThis form may be emailed to [email protected] or faxed to 615-7401
If you need assistance, please call Carley Krischke at (512) 615-7413
Halloween at the Y2018 Sponsorship Contract
**Sponsor is required to e-mail a copy of their company logo in an .eps file format to:
[email protected] for use on promotional materials.
Information due October 1st
$5,000
Presenting Sponsor
$2,500
2 Available
Selfie Station Photo Sponsor $2,000
Slime/Craft Sponsor
$1,500
1 Available
Company Name:
Company Mailing Address:
City: State: Zip:
Primary Contact Name:
Email Address:_______________________________________________________________
Contact Phone #: ___ Mobile:__ Fax: ___________
Email address: _______________________
I / We agree to sponsor the above listed event for the amount checked.
Sponsor Signature: Date:
Kids Costume Runway Sponsor
Billing Information: Cash Check - make check payable to Twin Lakes YMCA Visa Master Card
Card Number___________________________ Exp Date ______ 3 Digit Code_________
Signature ___________________________________________ Date _________________
2 Available
Haunted Hallway Sponsor
$750
1 Available
2 Available
1 SOLD
Sound/Karaoke Sponsor
$1,000
1 Available
Halloween at the Y 2018 Vendor Contract
**Sponsor is required to e-mail a copy of their company logo in an .eps file format to:
[email protected] for use on promotional
materials. Information due October 1st
Billing Information: Cash Check - make check payable to Twin Lakes YMCA Visa Master Card
Card Number______________________________ Exp Date ______ 3 Digit Code_______
Signature ___________________________________________ Date _________________
Thank you for participating in 2018 Halloween at the Y. This form may be emailed to [email protected] or faxed to 615-7401
Vendor Fee: $200 - Only 2 booths per industry will be available Vendor Deadline: October 15, 2018.
Vendors will be provided with: (1) 10x10 booth space. The YMCA will provide you with 1 table, 2 chairs. Set up begins as early as 1:30pm and must be completed by 2:30pm. Location of booth is at the discretion of the event organizers. Each vendor is responsible for cleaning up their own booth space before leaving event. Due to difficulty of clean-up, silly string and water balloons are not allowed. Vendor Booths must remain set up for the duration of the event. The YMCA is not responsible for anything left unattended. Vendors are required to bring a game and trick or treats for participants. Halloween at the Y will be held held inside the gymnasium of the Twin Lakes Family YMCA We expect 1000+ participants to attend Halloween at the Y. Vendor Information will be emailed event details no later than Thursday, October 18th.*All vendor games must be approved by event director. First come first serve for game selection.
Contact Name: _____________________________________________________________Business/Agency Name: _____________________________________________________Email Address: _____________________________________________________________Mailing Address _______________________City __________ State ____ Zip __________ BestContact Number: ______________________Alternate Number: __________________Photo/Video/Audio Release I give my consent for any photos, video and/or audio taken of myselfinvolved in Y events to be used for Y promotions, trainings or Displays. Initials_____I understand that payment is due with this form for processing purposes. Initials_____Signature _________________________________________Date _________________
Halloween at the Y Vendor $200 Electricity (Limited availability, no extra charge)
Total Amount Due: $____________