family service system reform grant application training video fy 2005-06 donna bostick-knox,...

Family Service System Reform Grant Application Training Family Service System Reform Grant Application Training

VideoVideo FY 2005-06FY 2005-06

Donna Bostick-Knox, Pennsylvania Donna Bostick-Knox, Pennsylvania Department of Public Welfare, Office Department of Public Welfare, Office of Children Youth and Familiesof Children Youth and Families



Availability of information to more Availability of information to more peoplepeople

Viewed at their convenienceViewed at their convenience Time and travel savingsTime and travel savings Ability to replay, pause, and discuss Ability to replay, pause, and discuss

with collaborative memberswith collaborative members Access to resources and support Access to resources and support

materialsmaterials

Web-based video format provides:



Today’s Presentation:Today’s Presentation:

Application Overview Application Overview Fiscal Requirements Fiscal Requirements Collaborative Partnership Collaborative Partnership

ResponsibilitiesResponsibilities Technical Assistance Technical Assistance

ResourcesResources



The 2005-06 application builds upon The 2005-06 application builds upon the work that is already underway the work that is already underway within community partnerships within community partnerships



Funding is for 12 months and is contingent Funding is for 12 months and is contingent upon availability. upon availability.

This year’s grant funds can only be used for This year’s grant funds can only be used for capacity building activities and support capacity building activities and support related to the development and related to the development and enhancement of cross system collaborative enhancement of cross system collaborative infrastructure.infrastructure.

Funds are allocated based upon county Funds are allocated based upon county class size and will not exceed 2004-05 class size and will not exceed 2004-05 allocations. A grant amount has been allocations. A grant amount has been allocated for your county and is included allocated for your county and is included within the application mailing. within the application mailing.



““all Pennsylvania children and all Pennsylvania children and their families will be healthy, their families will be healthy, educated, self-sufficient and will educated, self-sufficient and will be living in a safe home and be living in a safe home and community.”community.”

County collaborative partnerships County collaborative partnerships are working in partnership with are working in partnership with state government to achieve the state government to achieve the vision:vision:



State Expectations State Expectations Partnerships of shared local leadership Partnerships of shared local leadership Commitment to have strong and Commitment to have strong and

meaningful parent/citizen voices in the meaningful parent/citizen voices in the development of servicesdevelopment of services

Clearly defined and measurable Clearly defined and measurable outcomesoutcomes

Comprehensive approach to serving Comprehensive approach to serving children and families children and families

Operational collaborative infrastructure Operational collaborative infrastructure



Cross-Systems Collaborative Cross-Systems Collaborative Infrastructure has diverse Infrastructure has diverse stakeholders that…stakeholders that… Assesses community needsAssesses community needs Uses data regularlyUses data regularly Designs strategies and aligns Designs strategies and aligns

resourcesresources Implements proven practices Implements proven practices Transfers information Transfers information



www.center-school.org/fssrwww.center-school.org/fssr

Technical assistance resources offer more detailed information on systems change and cross-systems infrastructure development. They are available on the Center for Schools and Communities’ web site



Application TipsApplication Tips Engage collaborative members Engage collaborative members Build upon 2003-05 application Build upon 2003-05 application Have application and instructions Have application and instructions

available available Read through instructions Read through instructions Complete charts firstComplete charts first Use collaborative assessment tool Use collaborative assessment tool

(CAT) results(CAT) results Have an integrated approach Have an integrated approach



Application FormatApplication Format Cover and Signature pageCover and Signature page Executive SummaryExecutive Summary Funding and Resource Allocation Section Funding and Resource Allocation Section Community and Program Level Outcomes Community and Program Level Outcomes

ChartsCharts System Change Enhancement ChartSystem Change Enhancement Chart Collaborative Infrastructure PlanCollaborative Infrastructure Plan EvaluationEvaluation Budget formsBudget forms



The evaluation section in this year’s The evaluation section in this year’s application is new application is new

Evaluating the results of cross-Evaluating the results of cross-systems efforts is essential to systems efforts is essential to effective decision-makingeffective decision-making strengthening service re-alignment and strengthening service re-alignment and

accountabilityaccountability informed policy, practice and informed policy, practice and

management decisions. management decisions.



Timeframe and AllocationTimeframe and Allocation 12 month period 12 month period contingent upon availability of funds contingent upon availability of funds based upon county class size, not to exceed the county’s based upon county class size, not to exceed the county’s

FSSR 04-05 allocationFSSR 04-05 allocation Matching RequirementsMatching Requirements

minimum local investment equal to 25% of the allocated minimum local investment equal to 25% of the allocated state grant amount awarded to the county state grant amount awarded to the county

Local investment can be cash and/or in-kind goods and Local investment can be cash and/or in-kind goods and services services

Form Changes Form Changes budget forms have changed budget forms have changed Use current forms. Incomplete forms will not be Use current forms. Incomplete forms will not be

processed.processed.

FundingFunding



FSSR efforts are making a difference in the lives of children and families at both the state and community level.

By focusing on outcomes, implementing By focusing on outcomes, implementing system change strategies, and system change strategies, and strengthening the collaborative strengthening the collaborative infrastructure, cross-system infrastructure, cross-system partnerships across Pennsylvania will partnerships across Pennsylvania will be well positioned to meet the needs of be well positioned to meet the needs of children and families. children and families.



Thomas Robel, Center for Schools Thomas Robel, Center for Schools and Communities and Communities



5 key Collaborative Responsibilities5 key Collaborative Responsibilities Build an Effective InfrastructureBuild an Effective Infrastructure Develop an Outcomes- Based ProcessDevelop an Outcomes- Based Process Strengthen Parent/Citizen InvolvementStrengthen Parent/Citizen Involvement Conduct Collaborative Assessment Conduct Collaborative Assessment

ProcessProcess Complete Collaborative ReportingComplete Collaborative Reporting



Build an Effective Infrastructure Build an Effective Infrastructure Continuous learning environment Continuous learning environment

with diverse stakeholders with diverse stakeholders Local vision that integrates Local vision that integrates

services/resourcesservices/resources Accountability structureAccountability structure Strategic plan Strategic plan



Collaborative Responsibilities Collaborative Responsibilities Build an Effective Infrastructure Build an Effective Infrastructure Develop an Outcomes- Based Develop an Outcomes- Based

ProcessProcess Strengthen Parent/Citizen Strengthen Parent/Citizen

InvolvementInvolvement Conduct Collaborative Assessment Conduct Collaborative Assessment

ProcessProcess Complete Collaborative Reporting Complete Collaborative Reporting



Develop an Outcomes- Based Develop an Outcomes- Based ProcessProcess Implement and use Outcomes Implement and use Outcomes

Framework Framework Chart Community- and Program-Chart Community- and Program-

Level Outcomes Level Outcomes



The The Outcomes Framework Outcomes Framework has been has been created to help local partnerships created to help local partnerships organize work associated with organize work associated with outcome-based planning and outcome-based planning and funding. funding.

Refer to this framework as you Refer to this framework as you complete the outcome sections of complete the outcome sections of the application. the application.



Parents and citizens of the Parents and citizens of the community must have an active role community must have an active role and an equal voice in making and an equal voice in making decisions about the community in decisions about the community in which they live. which they live.

Develop an on-going mechanism to strengthen parent/citizen involvement



Parent/Citizen Involvement Parent/Citizen Involvement Guidelines Guidelines Provide variety of opportunitiesProvide variety of opportunities Parent-friendly (orientation, mentors)Parent-friendly (orientation, mentors) Cover costs of parent participationCover costs of parent participation Recognize contributions Recognize contributions Facilitate networking Facilitate networking Create “leadership ladders” for Create “leadership ladders” for

growth and advancementgrowth and advancement



Conduct Collaborative Conduct Collaborative Assessment ProcessAssessment Process Use the Collaborative Assessment Tool Use the Collaborative Assessment Tool

(CAT) (CAT) Required to conduct an assessment Required to conduct an assessment

once every two years once every two years Work with FSSR regional technical Work with FSSR regional technical

assistant to complete the CAT processassistant to complete the CAT process



Two reporting requirements associated with Two reporting requirements associated with this year’s applicationthis year’s application First - completion and submission of a Semi-First - completion and submission of a Semi-

annual Assessment of Progress Report.annual Assessment of Progress Report. Available on-line from the CSC websiteAvailable on-line from the CSC website Submission of the 1st report is due into OCYF on Submission of the 1st report is due into OCYF on

or before January 15, 2006. or before January 15, 2006. Second (optional) applies only to those who Second (optional) applies only to those who

need to make changes to their original need to make changes to their original application plan and budget. application plan and budget. Submit a Plan Revision Request. Requires Submit a Plan Revision Request. Requires

approval by OCYF approval by OCYF beforebefore any changes are any changes are implemented. implemented.

Collaborative ReportingCollaborative Reporting



Technical Assistance ResourcesTechnical Assistance Resources 6 Regional FSSR Technical 6 Regional FSSR Technical

Assistants Assistants Web-based ResourcesWeb-based Resources

www.center-school.org www.center-school.org E-mail Application QuestionsE-mail Application Questions

[email protected]@csc.csiu.org answers will be posted on websiteanswers will be posted on website



an operational plan for the an operational plan for the collaborative work undertaken by collaborative work undertaken by the collaborative the collaborative

an effective tool in developing an effective tool in developing capacity capacity

advancing cross-systems work and advancing cross-systems work and guiding the formation of the guiding the formation of the

operational infrastructureoperational infrastructure

This application has been designed to be:This application has been designed to be:

Thank you for your time.Thank you for your time.

family service system reform grant application training video fy 2005-06 donna bostick-knox,...

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