farouk systems, inc. educator policies & procedures 2020...jan 15, 2020 · hosted by farouk...

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Farouk Systems, Inc. Educator Policies & Procedures

2020

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TABLE OF CONTENTS

Requirements & Duties of a Farouk Systems’ Certified Educator 3

How to become a Farouk Systems’ Educator 3

Farouk Systems Trainings 3-4

CHI Global Education Academy 4

Education Level Structure 4-7

Educator Release Process 7-8

Booking a Farouk Systems’ Event 8

Hands-On Cutting Events 8-9

Requesting Changes/Adding Classes 9

Cancelling a Farouk Systems’ Event 9

Conducting a Farouk Systems’ Event 10

Dress Code 10

Car Mileage 11

Hotel Accommodations 11

Airfare 11

Rental Car 11-12

Meals 12

Taxi or Bus fare 12

Gratuities 12

Product Orders 12-13

Inactive Educator Status 13

Texas CE Program 13-14

Models 14

Event Reports 14-15

Completing and submitting a CONCUR Expense Report 15

Acknowledgment Form 16

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Requirements & Duties of a Farouk Systems Certified Educator

Currently employed or subcontracted in a licensed salon as a licensed hair stylist or barber and working

with Farouk Systems products

Must be a licensed cosmetologist or barber

Implement assigned education classes or sales events in a structured manner

Excellent presentation skills and the ability to share correct and consistent educational information to

class attendees following the guidelines determined by the Farouk Systems’ Education Department

Promote the sale of Farouk Systems products at all education & sales events.

Complete event & concur reports for each event

Must participate in annual educator Recertification

Participate in shows as technical support if and when requested

Professional attitude and appearance at all times.

Valid transportation, driver’s license, and automobile insurance

Complete knowledge of all Farouk brand product and use of such for at least 2 years

Excellent presentation skills and the ability to share correct and consistent information to educate

attendees in a structured manner

Ability to receive constructive criticism based on evaluations to continue growth as an educator

How to become a Farouk Systems Educator

Attend 5 Day Certified Educator Color Training & 5 Day Certified Educator Texture Training events

hosted by Farouk Systems. After successful completion stylist will be considered a Sales Certified

Educator Level (SCS) Educator.

If an attendee does not pass the Educator Training Course with a minimum 80% combined Hands On

Evaluation, Presentation, and written exam, they will have 1 calendar year from the training date to

complete another Educator Training Course (at no fee) to obtain a passing grade.

Field training and completion of (lead & assist) classes as needed are required to be released to the next

level as Educator.

*Successful completion of special trainings for existing educators (CHI Global Education

Academy) may also help advance to the next level.

Farouk Systems Trainings

Dress code for ALL training events is Business Professional. Please refer to page 10 for details.

Color Educator Training:

o 5 Days (Course 1 & Course 2)

o $200.00

o Licensed stylists must attend if they are interested in becoming a Farouk Systems Educator or

a part of the Show Team

o All 5 days must be attended completely throughout the end of the final day

o Evaluations based on hands on skills, presentation skills, professionalism, & image

Texture Educator Training:

o 5 Days (Course 1 & Course 2)

o $200.00

o Licensed stylists must attend if they are interested in becoming a Farouk Systems Educator or

a part of the Show Team


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o Evaluations based on hands on skills, presentation skills, professionalism & image

Recertification:

o 3 Days

o No Fee

o Open to ACTIVE Farouk Systems Educators (All levels) only or Inactive Educators by invite

only from the Farouk Systems Education Department manager/director and FSR.

o Required to attend annually to maintain active educator status. Educators may attend any

location recertification

o Educators are responsible for any travel expenses incurred to attend recertification


o Evaluations based on hands on skills, presentation skills, professionalism & image

o Must achieve a minimum 80% combined score of hands on, presentation & exam. If minimum

score is not achieved, another recertification or Educator Training Course must be attended and

successfully completed with 80% score to maintain active status

o If a Recertification is missed or all 3 Days are not completed, another Recertification must be

attended in its entirety

Webinar Updates: (New Product launches only)

o Online class

o No Fee

o Open to ACTIVE Farouk Systems Educators (All levels) only or Inactive Educators by invite

only from the Farouk Systems Education Department manager and FSR

o Open to FSR/ Sales Manager/Sales Director

o Required to attend to get information on new product

o If a Webinar Update is missed, Educator/FSR is responsible to contact the Education

Department to find out if another Webinar has been scheduled

CHI Global Education Academy

*Requires special invitation from Home office to attend

Associate Certification

For SCS Level Educators

Bachelor Certification

For CSL Educators

Master Certification

For CML Educators

PhD Certification

For EML Educators/CAT Team Members/RT in Training/RT

*The CHI Global Education Academy is an invitation only event. To qualify for the event the

educator must be certified in both Color and Texture.

Education Level Structure

SCS Educators (Sales Certified Specialist Level)

After successful completion of the Color and Texture Educator Training, all stylists with a

minimum score of 80% are considered SCS educators in each individual category

SCS Educators can facilitate sales events on their own as assigned by FSR or sales manager

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SCS Educators will assist Certified Educators at Education events until they have satisfied the

requirements to be released

Must complete both Color 1 & 2 and Texture 1 & 2 to be eligible for release to the next level

(CSL)

Ability to tech backstage at local Show events (contact FSR/Sales Manager for more

information)

Compensation:

o Education: $60.00 Half Day Event/ $120.00 Full Day Event

o Sales: $100.00 Half Day Event/ $200.00 Full Day Event

CSL Educators (Certified Specialist Level)

CSL Educators can conduct both Education & Sales events

Opportunity to be eligible to tech backstage at local Show events

Compensation:



CML Educators (Certified Master Level)

CML Educators can conduct both Education & Sales events

Opportunity to be invited to try out for the Show Team & work show events

Compensation:



EML Educators (Executive Master Level)

EML Educators can conduct both Education & Sales events

Opportunity to try out for the Show Team & work show events

Opportunity to be recommended for a try out for a Regional Trainer position - FSR can submit

Recommendation Letter to Education Department

Compensation:



Regional Trainer in Training

Must be a EML level educator

Must have a PhD certification from the CHI Global Education Academy

Must be an Educator Ambassador out in the field

Hand selected by the Farouk Systems Education Department in addition to being recommended

by their FSR and/or Regional Sales Manager

Must successfully complete the RT Audition to be eligible

Must be an example to the other educators by being professional and sending in complete and

correct paperwork within required time frame

Will assist at Conferences & Education events when requested

Must attend RT Meetings through the end of the final day- not leaving early (January and

September)

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o Farouk Systems will reserve hotel accommodations. Educator will be responsible for

additional charges outside of the standard room charge

Compensation:

o EML: $250.00 per day of training (for Assist training & Deliver training)

Assist Training

o Farouk Systems will pay fees and meals

o Assist lead Regional Trainer with contacting attendees, set up and break down of

training, and anything needed throughout the duration of the training

Deliver Training

o Farouk Systems will pay fees and meals

o Regional Trainer in Training is responsible for contacting all attendees and keeping

them up to date with any information pertaining to training. Responsible for tracking

the working stock, set up and break down of the event. Responsible for delivering the

training in its entirety (Regional Trainer will be there to assist as needed). Responsible

for completing all paperwork pertaining to the training and submitting to the Regional

Trainer for review

A Regional Trainer in Training will be eligible for release to Regional Trainer after successfully

completing the minimum requirements:

Assist

o 1 Color 1&2 Training

o Texture 1&2 Training

o Recertification

Deliver o 1 Color 1&2 Training

o Texture 1&2 Training

o Recertification

Must be recommended by Regional Trainer, Sales Manager, and Education Department

Manager/Director

Approval based on evaluation and Education Department Manager/Director

Official release needs to come directly from Education Manager/Director at Home Office

Regional Trainer

Must be an EML level educator

Must have a PhD certification from the CHI Global Academy

Must be an Education Ambassador out in the field

Hand selected by the Farouk Systems Education Department in addition to being recommended

by their FSR and/or Regional Sales Manager

Must be an example of other educators by being professional and sending in complete and

correct paperwork within required time frame

Will assist at Conferences & events when requested

Must attend RT Meetings through the end of the final day- not leaving early (January and

September)

o Farouk Systems will reserve hotel accommodations. Educator will be responsible for

additional charges outside of the standard room charge

Compensation:

o $300.00 per day of training

o Standard 1 Day Office Day Fee $150.00 (max 1 day)-

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Paperwork leading up to and following a training

Emailing/contacting interested stylist

Set up and break down of venue

Grading tests

Submission of all paperwork to Farouk Systems in a timely manner

Follow up on ALL paperwork completed by RT in Training

*Regional Trainers are subject to evaluation during RT auditions.

Educator Release Process

Upon completion of Color Course 1 & 2 and Texture Course 1 & 2:

SCS Educators can be released to Certified Specialist Level (CSL) after the following has

been successfully completed:

o Assist 2 Color Classes

o Assist 2 Texture Classes

o Lead 1 Color Class

o Lead 1 Texture Class

o Lead 1 Product Knowledge Class (Wet line’s or Tools)

o Lead 1 Business Building Day or Demo Day

(FSR/Sales Manager will submit Release Letter to Education Department to request

official change of Educator Level)

CSL can be released to Certified Master Level (CML) after the following has been completed:

o Assist & Lead 1 of each:

Color Class

Texture Class

Product Knowledge Class (Wet line’s or Tools)

Business Building Day or Demo Day

*FSR/Sales Manager or Home office may request any of the above to be repeated

as needed.*

(FSR will submit Release Letter to Education Department to request official change of

Educator Level)

CML can be released to Executive Master Level (EML) after the following has been

successfully completed:

o Assist & Lead 1 of each:

Color Class

Texture Class

Product Knowledge Class (Wet line’s or Tools)

Business Building Day or Demo Day

*FSR/Sales Manager or Home office may request any of the above to be repeated

as needed.*

(FSR will submit Release Letter to Education Department to request official change of

Educator Level)

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Important Notice

Educator Evaluation forms are a requirement for an educator that is looking to be released and must

be accompanied by an evaluator in all Assist and Lead classes.

Evaluation forms must be submitted to Laura Robles in the Education Department.

[email protected]

Failure to submit proper paperwork will delay the release process.

Booking a Farouk Systems Event

If the Educator has committed to an event, and another department requests them, it is the Educator’s

responsibility to state they are already scheduled for another event and cannot be double booked. It is

recommended to keep a planner for all booked commitments.

The Farouk Systems Representative (FSR) or Education Department Class Coordinator will request

Educators & assistants (if needed) to local classes.

Educator field training may only be evaluated/field trained by CML, EML, or RT level educators.

Once Educator (and assistant) is/are confirmed, the FSR will complete a Farouk Systems Excel Class

Request Spreadsheet and submit it to their Class Coordinator 4 weeks prior to the event date if

travel is needed, or 3 weeks prior to the event date if travel is not needed.

Class Request 2020 is in Excel Format ONLY

*FSR (Please contact Class coordinator for latest version.) o The Excel Class Request are submitted bi-monthly (Example: January 2019 – February 2019)

o The Excel Class Request are submitted 3-4 weeks before class date.

o The Excel Class Request must be filled out completely.

o Travel Request is submitted separately.

o If changes are needed, FSR/Sales Manager will resubmit the excel class request within 24

hours of changes, make changes with red font, and notify the class coordinator

o If a class is cancelled, submit a Cancellation notice within 24 hours of cancellation.

Education events are in the following formats: Half Day (2 or 4 Hour) and Full Day (6 or 8 Hour)

Sales Events are in the following formats: Half Day (2 or 4 Hour) and Full Day (6 or 8 Hour)

Business Building Days, Store Classes, and Salon classes are to be submitted in the proper excel

spreadsheet by the FSR, no later than 30 days from the date of event.

The only late requests that will be accepted will be last minute Salon classes with a proof of purchase

of a minimum of $500.00, and with no travel to be submitted.

o Late request is only to be submitted in a class request form by no later than 7-10 business days

prior to the date of event.

o If over 5 late class request forms are submitted within a month by FSR, Class Coordinator will

need to notify Supervisor.

If travel is needed (Hotel, Rental, and/or Flight) a Travel Request Form must be completed and

submitted WITH the proper Excel Class Request Spreadsheet to the Class Coordinator no less

than 4 weeks prior to the event date.

The Farouk Systems Class Coordinator will generate a class confirmation and forward it along with

any travel information to the educator no less than 1 weeks prior to the event date. If the Educator

has not received their class confirmation by this time, please follow up with your FSR.

No more than 2 half day events per day & No more than 2 different locations per day (* This will

ensure all expense reimbursements are done in a timely manner)

Detailing is to be booked directly through Sales with your FSR. A confirmation will be generated by

the Sales Coordinator, Elizabeth Sanchez.

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Hands-On Cutting Events

Distributor Responsibilities

o Submit a signed “Hands-on Workshop Agreement Form” into Farouk Systems Education

Department, Attn: Education Manager/Alma Lopez & Class Coordinator

o No less than 30 days prior to date

o Encourage a minimum of 10 confirmed attendees

o Furnished and sufficient class room with rinsing facilities, working station, electrical outputs

and plastic to cover the tables, chairs and floor if needed etc.

o One mannequin head & stand per attendee

o All working stock for the attendees

o Advise the attendees to bring their working tools according to the class

o Adequately promote the event

o Sell tickets for the event

Farouk Systems Representative/Class Coordinator Responsibilities

o Book a Certified CAT member with travel arrangements if needed (8 weeks notification if

travel is needed)

o Working Stock for Educator demo use only

o Certificate for the attendees

o Artist level verification to ensure appropriate distributor quote is given

Cancelling a Hands-on Cutting Event

o Farouk Systems Education Dept. must be notified in writing 14 days in advance of cancellation

of workshop

o If cancellation is less than 14 days Distributor will be responsible for any cost incurred by

Farouk Systems (IE. Airline Tickets)

o Less than 7 days of event date, Distributor will be responsible for Artist Fees and any cost

incurred by Farouk Systems (IE. Airline Tickets)

Requesting Changes/Adding Classes

Re-submit the proper Excel Class Request spreadsheet with confirmation numbers (if available) to

Class Coordinator with the requested changes in Red Font within 24 Hours of the change/add.

Be specific in the email body the reason for re-submitting the Excel spreadsheet.

Cancelling a Farouk Systems Event

Any Farouk Systems event (sales, education, or trainings) must be cancelled

o 3 weeks prior to the event date if travel was requested

o 2 weeks prior to the event date if no travel was requested

Any event cancelled within 2 weeks of the event date, the location may be responsible for any

charges incurred including airfare, rental, and hotel cancellation fees.

Any event cancelled within 1 week of the event date, the location may be responsible for any charges

including Educators Fee, airfare, rental, and hotel cancellation fees.

To cancel any Farouk Systems Event, the FSR must submit a request to cancel to their class

coordinator.

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Conducting a Farouk Systems Event

Dress code for ALL Farouk Systems events is Business Professional. (See Dress Code guidelines on page 10)

2 weeks & 24 hours prior to the event, the Educator is to contact the event location to confirm:

o Class Type

o Date

o Time

o Location

o Number of attendees

Educator will at this time also request that the location is available 1 hour prior to the event time to set

up.

Contact any assistants to review class information, responsibilities, and if any items are needed for

them to bring.

Educator & Assistant are to educate on the event type requested by the FSR or Class Coordinator and

confirmed by the Education Department and provided by the format pertaining to that class. Any

changes to the assigned format without approval could result in termination. You may contact the

Education Dept. if you have any questions for your class as soon as you are booked. DO NOT wait

until the last minute. The office is closed Saturday and Sunday.

If product is needed for the event, it is the educator’s responsibility to place an order at least 30 days

prior to the class or immediately following the class utilizing the most current Educator Order Form

and Front Cover.

Please plan to arrive 1 hour before the class to set up and stay at least 30 minutes after the class for

questions & answers and to clean up.

Educator and assistant are to set up product displays, working area, literature, and place a sign in sheet

at the entrance for every class utilizing the Farouk Systems Sign In Sheet supplied by the Farouk

Systems Education Department.

The designated Farouk Systems Comment Sheets are to be completed by all attendees and turned back

in to the instructor following every event.

Model release forms are to be completed and signed by EVERY model’s hair touched regardless if it

is a chemical service or a simple flat iron demonstration. Failure to do so could result in the educator

taking full responsibility of the service and results.

Certified Educator (and assistant) will be responsible for assisting salon owner, manager, and/or stylists

with suggested products for their next product order.

Certified Educator is responsible for completion of their own event & expense reports for that event as

well as walking their assistant through how to complete an event & expense report following the event.

All Educators should follow up on their education events by contacting the location within one week

following each event conducted.

Educator Evaluation forms must be filled out in detail and submitted to Laura Robles in the education

department. Email: [email protected]

Dress Code

Dress Code for ALL Farouk Systems Education, Sales, or Trainings is always Business Professional

o Black Pants, Skirt or Dress

o Red, White, or Black solid color Shirt/Blouse

o Black Blazer or Jacket

o Black Professional and comfortable shoes

NO Denim, flip flops, tennis shoes/sneakers or revealing clothing

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Car Mileage

Reimbursed at $0.42/ mile or $0.28/ kilometer for actual mileage to and from event locations

Enter exact mileage reading from odometer or include Google Maps directions verifying round trip

directions and mileage

Maximum 3 hour (approximately 200 miles) one way trip. After this, other means of transportation

must be found, another educator closer to location must be used, or the event must be relocated closer

to the educator

*All flights, rentals, and hotel reservations must be approved by the Education Department

and made through Farouk Systems Inc. to be reimbursed*

Hotel Accommodations

Farouk Systems will reserve a room for the Educator, but the Educator must have cash or a credit card

to place down at the time of arrival for payment of the reservation.

Farouk Systems will reimburse hotel charges up to $100.00 per night, unless pre-approved by Manager.

If sharing a room with another educator, each educator will submit 50% of the room charges on their

individual expense report.

Original receipts for the hotel must accompany the expense report to be reimbursed.

Personal long distance calls, movies, and alcoholic beverages are the responsibility of the educator and

will not be reimbursed.

Educators are not allowed to invite anyone (family, friends, stylist, etc.) to a scheduled Farouk Systems

Inc. event requiring overnight stays.

Hotel accommodations will only be approved for full day education events, full day multi-department

events, or events lasting longer than 1 full day.

Half day event will not constitute a hotel room, unless pre-approved by Manager.

Airfare

Any event requiring the Educator to fly must be pre-approved by the Farouk Systems Education

Department prior to the event.

The FSR will submit the class request form with the completed travel request form to their Class

Coordinator.

Class requests that require travel must be submitted 4 weeks prior to the event date.

If round trip fare is over $400.00, another educator closer to the location must be found or the class

must be relocated closer to the educator.

All flights will be scheduled and pre-paid by Farouk Systems.

Used ticket copies must accompany the expense report with specifications that they were pre-paid

through Farouk Systems Inc.

Farouk systems will generate an itinerary at the lowest fare and in accordance to the travel request

submitted by the FSR.

The Education Class Coordinator will submit the travel itinerary to the Educator and FSR for revision.

It is the Educator’s responsibility to review and approve itinerary within the 24 Hours

received. If the educator does not respond within the 24 hours, the travel itinerary will be

purchased and cannot be adjusted.

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If Farouk Systems purchases the flight, alterations to times can be made within 24 hours. After 24

hours, the Educator or FSR may be responsible for the fees charged to change the flight (Usually

$150.00)

Rental Car

Farouk Systems will not reimburse for rental car insurance, fuel dispensed by rental agency, GPS, Toll

Pass Waivers, satellite radio or vehicle upgrades

Farouk Systems Inc. will reimburse the educator for rental car charges, if prior approval is given from

the Education Department and if the educator has taken a flight to the assigned education event

Rental Car companies require the driver to use their personal credit card (double check your balance)

The class coordinator and travel department will make the rental arrangements

Farouk Systems cannot pre-pay for rental cars

If using a debit card, please note that rental car companies place a holding fee on the debit card until

the car is returned

Meals

$30.00 maximum allowed with overnight stays including tips with itemized receipt

$15.00 maximum allowed with full day events with no overnight stay including tips with itemized

receipt

Half day events will not constitute reimbursement for meals, unless you have a one–way driving

distance of 100 miles or more, in that case: $15.00 is the maximum reimbursement allowed including

tips with itemized receipt

All meal reimbursements must include itemized receipts

No alcoholic beverages or unapproved entertainment will be reimbursed

Never pay for another educator, each educator is responsible for their own expenses.

Any non-reimbursed reasonable meal expense is still deductible on the educator’s personal tax return,

however it’s subject to a 50% limitation.

Taxi or Bus fare

Farouk Systems Inc. will reimburse the educator the most economical choice of ground transportation

Upon airport arrival, check the hotel courtesy phone station in the baggage claim area to find out if

your hotel provides transportation to and from the airport

If the hotel is not listed, the educator may take a taxi or shuttle bus

Original receipts for taxi and bus fares must be included with expenses

Gratuities

Farouk Systems will reimburse gratuities paid to skycaps, bellmen, and taxi/bus drivers, not to exceed

$2.00 per tip

The guideline for reimbursement of tips on meals is 15% of the total. Excessive tips will be reduced

Tips must be included in the expense's total & noted on the receipt

Product Orders

Released SCS Educators will receive a packet of event reports following successful completion of the

Educator Training Program

Once released to CSL, they will receive an Educator kit providing supplies to get their classes started

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Educators are to use the products and supplies at Farouk events

Educators are responsible for restocking their kits at least 30 days prior to each event or immediately

following an event. (This applies to Education events/classes only, with EDU confirmation #)

Educators must complete and submit the Educator Order form front cover and the Educator Order Form

to their class coordinator in the Education Department

Orders for Business Building Days must go through the Education Department and be submitted by the

FSR when submitting the Excel sheet Class Requests

Orders for Detailing must go through Sales

All orders will be marked for arrival 30 days after the date received.

Please place orders:

o 30 days prior to your class- include confirmation number(s) for class(es) pertaining to order –

OR-

o Immediately following your class- include confirmation number(s) for class(es) pertaining to

order -OR-

o Restock quarterly (every 4 months)- list the confirmation numbers of the classes completed in

the last 4 months

Confirmation numbers for prospective classes and/or completed classes must be included on the

Educator Order form front cover to verify the purpose of the order. If there is no confirmation numbers

listed, this will delay your order and the Education Department will contact the FSR to verify the classes

completed.

Inactive Educator Status

Educators may request to be placed on inactive Educator Status. Educator must submit an email to

their FSR and their class coordinator requesting their change in status. FSR/Class Coordinator Will

submit request to education Manager/Director.

Educators will remain INA until they decide to return.

If INA for 1 year, Educator must successfully complete recertification to become Active again.

If INA for more than 1 year, Educator must successfully complete the Educator Training Program in

place at the time of return and be re-released to Certified Educator status following the release process.

All educators are independent contractors and Farouk Systems, Inc. reserves the rights to utilize the

educator’s services or not to use their services. Farouk Systems Inc. Education Department can place

an educator on the INA list if:

o Any complaints or any behavior resulting in not representing Farouk Systems professionally

o The educator does not follow policies and procedures

Texas CE Program

FSR will submit the most current CE Class request on a Farouk Systems and Texas Department of

Licensing and Regulation approved request form/excel form.

Request must be submitted with completed travel request form 4 weeks prior to the event date if

travel is needed.

Request must be submitted 3 weeks prior to the event date if no travel is needed.

CE Class Request is updated following each approved coarse renewal. Please make sure you are

submitting the most recent CE Class request.

Educator is to follow the same procedures as with a Farouk Systems Educational Class.

Educator must have a Farouk Systems and TDLR approved sign in sheet available at the front of the

class for the attendees to sign in as they arrive.

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All attendees must sign in on the sign in sheet provided by the educator to received credited hours.

Attendance is logged by the sign in sheet.

Make sure that all attendees sign in legibly on the sign in sheet. Un-legible writing could result in a

delay of posting stylist’s hours.

Educators are to follow the formats provided by Farouk Systems specifically designed for the Texas

CE Program. These formats have been approved by the Texas Department of Licensing and

Regulations.

Services/ demos cannot be performed on live models during a CE class.

CE Certificates must be signed and given to all present attendees at the end of the CE Class.

Educators are to fax a copy of their sign in sheet to 281-885-5502 Attn: CE Class Coordinator

immediately following their CE class.

Educators are to submit by mail the original copy of their sign in sheet, yellow copy of the CE

Certificate, Event & Expense Reports, and any other paperwork and Farouk Systems must receive them

within 30 days of the event date.

Farouk Systems has 7 days from the date of the event to post credit hours as determined by the Texas

Department of Licensing and Regulations. This is why it is preferred that the sign in sheet is faxed

immediately following a class and not just mailed.

Models

Live models are not recommended for 2 or 4 hour events due to the length of time for the class.

Live models are not to be serviced during a Texas CE Class.

ANY live models testing or serviced must have completely filled out a Farouk Systems Inc. approved

Model Release form prior to the service, no exceptions.

Formulas must be written on the model release form

Completed model release forms must be submitted to Class Coordinator for record keeping.

All models must be 18 years or older.

Event Reports

Farouk Systems Educators are independent contractors. They are responsible for reporting and paying

any Federal, State, and local taxes, fees due, or incurred as a result of any contract agreement with

Farouk Systems, Inc.

Follow the “Completing a CONCUR Expense Report” procedures. You should include a copy of the

completed event report for each event that you facilitate. If the event report is not filled out completely

or correctly, your concur report submitted will be returned for correction and will delay payment of

check.

Assignments from different departments must be submitted on separate concur reports (Shows,

Education, Sales, Schools)

If an educator works a full day with mixed departments, they will be paid a single full day rate.

One event report for each confirmation

If same event is more than one day, use only 1 event report

Event reports must have all blanks completed, including the number of attendees, and number of models

or mannequins used for the event, the formulas used and a synopsis of the class. This information is

vital to determining the amount of product that will be approved and issued to the educator when an

order form is received for the product replacement.

Misc. items must be explained in the space provided

The event report must be signed by the location hosting the event

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Concur reports submitted more than 30 days following an event will not be given top priority and will

result in a delay of payment. An explanation of reason why is late will need to be included

The Education Department will verify all totals, educators fees, and included paperwork

The Accounting Department will re-verify that all expenses are properly supported by everything

requested to be included and then process the concur report for payment.

If blanks are left in the event or concur report, your reports may be returned to you for correction. This

will delay your payment.

Direct Deposits for Concur reports will be initiated on Wednesdays of every week excluding those that

occur on or around U.S. holidays; actual deposit will occur 3 business days later.

Completing and submitting a CONCUR Expense Report (Please refer to the Procedures sent to you by Accounting Dept. If you have questions, please email them

at [email protected] )

*You may also find these procedures in the Educator Portal under Documents/Support Materials/Concur.

mailto:[email protected]

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Farouk Systems Educator Policies & Procedures

Acknowledgment Form

I, __________________________________________ have received, read completely

through, and understand the policies and procedures listed above.

_________________________________________________ _____________________

Educator Signature Date