fax option type 2018 - ricohsupport.ricoh.com/bb_v1oi/pub_e/oi/0001027/0001027559/vb6208608a… ·...

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=80 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 0 mm

B6208608A

FAX

Op

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Op

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Fac

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FAX Option Type 2018

Operating Instructions

Facsimile Reference<Basic Features>

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the SafetyInformation in the "Copy Reference"before using the machine.

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

Printed in China

AE AE B620-8608A

i

NOTICE

NOTICE TO USERS (NEW ZEALAND)

A The grant of a Telepermit for any item of terminal equipment indicates onlythat Telecom has accepted that the item complies with minimum conditionsfor connection to its network. It indicates no endorsement of the product byTelecom, nor does it provide any sort of warranty. Above all, it provides noassurance that any item will work correctly in all respects with another itemof Telepermitted equipment of a different make or model, nor does it implythat any product is compatible with all of Telecom's network services.

B This equipment is not capable, under all operating conditions, of correct op-eration at the higher speeds for which it is designed. Telecom will accept noresponsibility should difficulties arise in such circumstances.

C This equipment shall not be set up to make automatic calls to the Telecom“111” Emergency Service.

D If a charge for local calls is unacceptable, the “Dial” button should NOT beused for local calls. Only the 7-digits of the local number should be dialledfrom your telephone. DO NOT dial the area code degit or the “0” prefix.

E This equipment may not provide for the effective hand-over of a call to anoth-er device connected to the same line.

F This device may be subject to ringing or bell tinkle when calls are made fromanother device on the same line. If this occurs, the problem should not be re-ferred to the Telecom Faults Service.

G This equipment should not be used under any circumstances, which mayconstitute a nuisance to other Telecom customers. For example, repeated at-tempts to make unsolicited sales offers to the same number or group of num-bers, such as when a block of numbers terminate on the same PABX.

H The call log incorporated in this equipment does not record all answeredcalls. The call log, therefore may not agree with the Telecom account whichmay include calls not shown on the log.

I Not all telephones will respond to incoming ringing when connected to theextension socket.

Kir-C2-AEcombine_F_FM.book Page i Wednesday, April 27, 2005 6:03 PM


Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Trademarks

Microsoft® and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in theUnited States and/or other countries.

Adobe®, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights in those marks.

Copyright © 2005

ii

Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Note❒ Manuals provided are specific to machine type.❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings GuideProvides an overview of the machine and describes System Settings (papertrays, Key Operator Tools, etc.) and troubleshooting.Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)Describes procedures for configuring the machine and computers in a net-work environment.

❖❖❖❖ Copy ReferenceDescribes operations, functions, and troubleshooting for the machine’s copierfunction.

❖❖❖❖ Facsimile Reference <Basic Features> (this manual)Describes operations, functions, and troubleshooting for the machine’s fac-simile function.

❖❖❖❖ Facsimile Reference <Advanced Features>Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1 Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s print-er function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan-ner function.

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iii

❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled “ScannerDriver & Document Management Utilities”.• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-Binder Lite in detail. This guide can be displayed from the [Setup] dialogbox when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)Describes operations of DeskTopBinder Lite and provides an overview ofits functions. This guide is added to the [Start] menu when DeskTopBinderLite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite. This guide is added to the [Start] menu when Desk-TopBinder Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 LiteScanRouter V2 Lite is a utility included on the CD-ROM labeled “ScannerDriver & Document Management Utilities”.• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for Scan-Router V2 Lite in detail. This guide can be displayed from the [Setup] dia-log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides anoverview of ScanRouter V2 Lite functions. This guide is added to the [Start]menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals• PostScript3 Supplement (PDF file - CD-ROM1)• UNIX Supplement (Available from an authorized dealer, or as a PDF file

on our Web site.)

Kir-C2-AEcombine_F_FM.book Page iii Wednesday, April 27, 2005 6:03 PM

iv

TABLE OF CONTENTSNOTICE .................................................................................................................... iManuals for This Machine ..................................................................................... iiHow to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1Names of Major Option ..............................................................................................2

1. Getting Started

Control Panel..........................................................................................................3Reading the Display ...................................................................................................5

Reading the display and using keys ........................................................................5Standby display .......................................................................................................6Communication display ...........................................................................................7User code entry display ...........................................................................................8

2. Faxing

Transmission Modes .............................................................................................9Switching between Memory Transmission and Immediate Transmission................10

Placing Originals..................................................................................................11Placing a Single Original on the Exposure Glass.....................................................12Placing Originals in the Optional ADF or ARDF.......................................................13

Originals unsuitable for the optional ADF or ARDF...............................................13If the Machine Cannot Detect the Size of Your Original...........................................14

Original sizes difficult to detect ..............................................................................15Memory Transmission.........................................................................................16Canceling a Memory Transmission....................................................................19

Before the Original Is Scanned ................................................................................19While the Original Is Being Scanned........................................................................19While the Original Is Being Transmitted or Before the Transmission Is Started ......19

Immediate Transmission.....................................................................................21Canceling an Immediate Transmission .............................................................24

Before You Have Pressed {Start} Key .....................................................................24After You Have Pressed {Start} Key ........................................................................24

Scan Settings .......................................................................................................25Resolution ................................................................................................................25Original Type............................................................................................................26Image Density (Contrast) .........................................................................................27Mixing Scan Settings for a Multiple Page Original ...................................................27

When placing originals on the exposure glass ......................................................27When placing originals in the optional ADF or ARDF............................................28

Specifying a Destination .....................................................................................29Entering a Fax Number ............................................................................................29

Pause ....................................................................................................................30Tone ......................................................................................................................30

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v

Entering an E-mail Address .....................................................................................31Using the Destination List ........................................................................................31

Specifying a destination using the Quick Dial key .................................................32Specifying a group of destinations using the Quick Dial key .................................32

Checking the Specified Destination .........................................................................33Searching for a Destination ................................................................................34

Search by Destination Name ...................................................................................34Selecting from Destination List.................................................................................35Specifying a Registration Number............................................................................36Search by Fax Number ............................................................................................37Search by E-mail Address........................................................................................38

Reception..............................................................................................................40Switching the Reception Mode.................................................................................40Receiving a Fax in Manual Reception Mode............................................................40

3. Using Internet Fax Functions

Internet Fax Functions ........................................................................................41Internet Fax Precautions ..........................................................................................42Functions Not Supported by E-mail Transmission ...................................................42Functions Not Supported by E-mail Reception ........................................................42T.37 Full Mode .........................................................................................................43

Transmitting Internet Fax....................................................................................45Confirming Reception...............................................................................................50

Canceling Internet Fax Transmission ................................................................51Before the Original Is Scanned ................................................................................51While the Original Is Being Scanned........................................................................51

Receiving Internet Fax.........................................................................................52Auto E-mail Reception .............................................................................................52Manual E-mail Reception .........................................................................................52Received Images .....................................................................................................54

4. Programming

Initial Settings and Adjustments ........................................................................55Programming............................................................................................................56Editing ......................................................................................................................57Deleting ....................................................................................................................58

Programming Fax Numbers and E-mail addresses..........................................60

5. Troubleshooting

Adjusting the Volume..........................................................................................61When {{{{Facsimile}}}} Key Is Lit in Red ......................................................................63When Toner Runs Out .........................................................................................64Error Messages and Their Meanings .................................................................65Solving Problems.................................................................................................69When Things Don't Go as Expected ..................................................................71

INDEX......................................................................................................... 72

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vi

Kir-C2-AEcombine_F_FM.book Page vi Wednesday, April 27, 2005 6:03 PM

1

How to Read This Manual

Symbols

In this manual, the following symbols are used:

R WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are in-cluded in “Safety Information”, Copy Reference.

R CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are included in “Safety In-formation”, Copy Reference.* The statements above are notes for your safety.

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis symbol indicates information or preparations required prior to operating.

NoteThis symbol indicates precautions for operation, or actions to take after abnor-mal operation.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions under which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.

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2

Names of Major Option

The following software products are referred to using a general name:• DeskTopBinder Lite and DeskTopBinder Professional* → DeskTopBinder

*OptionalMajor options of this machine are referred to as follows in this manual:• Auto Document Feeder → ADF• Auto Document Feeder capable of scanning both side of a sheet → ARDF


3

1. Getting Started

Control Panel

The illustration shows the control panel when options are installed.

1. Communicating indicatorLights during transmission or reception.

2. Receive File indicatorLights to tell you a message has been re-ceived into memory. Blinks when aMemory Lock file has been received. Seep.79 “Memory Lock”, Facsimile Reference<Advanced Features> .

3. {{{{Facsimile}}}} keyPress to switch to Facsimile mode.

4. {{{{Search Destination}}}} keyPress to search for destination from thedestination list.

5. {{{{Check Destination}}}} keyPress to check destinations which arecurrently selected.

6. {{{{Job Information}}}} keyPress to check the status of sending faxesor e-mail.

7. IndicatorsDisplay errors and the machine status.h: Error indicator. See Network Guideand General Settings Guide.B: Load Paper indicator. See Copy Refer-ence.D: Add Toner indicator. See Copy Refer-ence.

ReferenceFor more information, see GeneralSettings Guide.

8. DisplayDisplay the operation status and messag-es.

9. Selection keysThese keys correspond to the items onthe display. Press the corresponding keyto select the item.

10. Scroll keysUse to select an item.{{{{UUUU}}}} key: Press to scroll upward{{{{TTTT}}}} key: Press to scroll downward{{{{VVVV}}}} key: Press to scroll right{{{{WWWW}}}} key: Press to scroll left

On Hook DialOn Hook Dial

Pause/Redial

Receive File

Detail

Standard

Fine

OK05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

Facsimile Scanner

Printer

Copy

Combine/Series

Duplex

Sort Lighter Darker

Text

Photo

Original

On

ClearModes

User Tools/Counter

Clear/Stop

Start

MainPower

Job Information

SearchDestination

CheckDestination

ImmediateTrance.MemoryTrance.

Cancel

Commu-nicating

TransmissionStamp

Start ManualReception

SwitchRX Mode

4 5 61 2 3 7 8 9 10 12 1314 15

2017 1819 21 25 262728 30 31

1611

29222324AAN301F


Getting Started

4

1

11. {{{{On Hook Dial}}}} keyUse to dial a number while hearing tone.

12. {{{{User Tools/Counter}}}} keyUse to change default or operation pa-rameters according to the operating con-ditions.

13. {{{{Clear Modes}}}} keyPress to clear the current setting.

14. {{{{Clear/Stop}}}} keyClear: Clears an entered numeric value.Stop: Stops scanning or other operations.

15. Main power indicator and OnindicatorThe main power indicator lights up whenthe main power switch is set to on. TheOn indicator lights up when the machineis on.

16. Operation switchPress to turn the machine on. The On in-dicator lights up. To turn the machine off,press this switch again.

Note❒ This key is inactivate while scanning

or setting Facsimile Features.

17. User Function keysEach of these can be programmed forrapid access to frequently used features.

❖❖❖❖ Features Programmed by Default

18. {{{{Transmission Mode}}}} keyPress to toggle between Memory Trans-mission (Memory Trans.) and ImmediateTransmission (Immediate Trans.) modes.

19. {{{{Resolution}}}} keyPress to switch between Standard, Detailand Fine. When the resolution type is se-lected, the corresponding indicatorlights.

20. Quick Dial keysUse to select the programmed destina-tion at a single touch or to enter lettersand symbols.

ReferenceFor more information, see GeneralSettings Guide.

Note❒ You can program up to 32 destina-

tions in the Quick Dial key.

21. Quick Dial Flip PlateFlip this plate down to access Quick Dialkeys 01 through 16, flip up to access keys17 through 32.

22. Data In indicator

23. Online indicator

24. {{{{Online}}}} key

25. {{{{Lighter}}}} and {{{{Darker}}}} keysPress to change the setting of image den-sity. Select the image density in five stepsfrom Lighter to Darker.

26. {{{{Original Type}}}} keyPress to select the original type pro-grammed with Text or Photo. When theoriginal type is selected, the correspond-ing indicator lights.

27. {{{{Cancel}}}} keyPress to cancel an operation or return tothe previous display.

28. {{{{OK}}}} keyPress to set a selected item or enteredcharacters.

29. {{{{Pause/Redial}}}} keyPause:Inserts a pause when you are dialing orstoring a fax number. A pause cannot beinserted as the first digit.Redial:Press to redial one of the last ten destina-tions.

Key Function

F1 Start Manual Reception

F2 Switch RX Mode

F3 Transmission Stamp


Control Panel

5

1

30. Number keysUse to enter numeric values.

31. {{{{Start}}}} keyPress to begin faxing, printing reports orlists.

Reading the Display

The display shows you the machine status, messages, and guides you throughoperations.

Note❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using "Facsim-ile Auto Reset Timer". See “Timer Settings”, General Settings Guide.

Reading the display and using keys

Display contents will differ depending on installed optional units.

Note❒ The copy display is set as the default display when the machine is turned on.

You can change the settings in the System Settings. See General Settings Guide.

1. Selection keysCorrespond to items at the bottom line onthe display.Example: The standby display• When the instruction "Press [ ]"

appears in this manual, press the leftselection key.

• When the instruction "Press [Tone]"appears in this manual, press the mid-dle selection key.

• When the instruction "Press [TX Mode]"appears in this manual, press the rightselection key.

2. {{{{Cancel}}}} keyPress to cancel an operation or return tothe previous display.

3. {{{{OK}}}} keyPress to set a selected item or entered nu-meric values.

4. Scroll keysPress to move the cursor to each directionon by one.When {{{{UUUU}}}}, {{{{TTTT}}}}, {{{{VVVV}}}} or {{{{WWWW}}}} appears inthis manual, press the scroll key of thesame direction.

OKCancel

1 2 3

4

AAN102F


Getting Started

6

11. Machine status or currently se-lected function

2. Message

3. Destination entry

4. Selection keys

5. Selectable items

❖❖❖❖ When Internet Fax Settings is ON

1. Switches the destination be-tween fax number and e-mail ad-dress.

Note❒ To use the Internet Fax functions,

the optional printer/scanner unitis required.

❒ You need to set Internet Fax Set-tings to On in Fax Features. Seep.73 “E-mail Settings”, FacsimileReference <Advanced Features> .

Standby display

While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key ispressed or after the {{{{Clear Modes}}}} key is pressed), the following display appears.

Note❒ To return to standby mode, do one of the following:

• If you have placed the original in the optional ADF or ARDF and have notpressed the {{{{Start}}}} key, remove the original.

• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.

1

2

3

4

1

5

1 AAN300F


Control Panel

7

1

Communication display

While communicating, the machine status is displayed.

❖❖❖❖ Memory Transmission (fax transmission)

❖❖❖❖ Reception

❖❖❖❖ Immediate Transmission

❖❖❖❖ TX Mode

When a function is set to on, a “clip” mark is attached to that function name.

Note❒ To set the transmission mode item, press [TX Mode].


Getting Started

8

1

User code entry display

When the following message appears on the display, User Code Management isactive. Enter a user code to deactivate User Code Management.

The machine can be set up so that no one can use it without entering a user code.This prevents unauthorized people from sending fax messages and helps trackthe activity of each user or department.

Note❒ You can specify a user code with “System Settings”. See “Registering a New

User Code”, General Settings Guide.❒ Even when User Code Management is on, you can still receive and print fax

messages as normal.

AAAA Enter a user code of up to eight digits using the number keys.

BBBB Press the {{{{OK}}}} or {{{{####}}}} key.

Note❒ If an unprogrammed user code is entered, the display returns to that of

step A.


9

2. Faxing

Transmission Modes

There are two types of transmission:• Memory Transmission• Immediate Transmission

Note❒ You can use Parallel Memory

Transmission that dials while theoriginal is being scanned. See p.31“Parallel Memory Transmission”,Facsimile Reference <Advanced Fea-tures> .

❖❖❖❖ Memory TransmissionTransmission starts automaticallyafter the original has been stored inmemory. It is a convenient methodfor when you are in a hurry andwant to take the document awaywith you. You can also send thesame original to several destina-tions (broadcasting).

❖❖❖❖ Immediate TransmissionImmediately dials the destinationnumber, and while scanning theoriginal, sends it. This is convenientwhen you want to send an originalquickly, or when you want to checkif original was sent to the specifieddestination (since Immediate Trans-mission is made after establishingthe connection). When using thistype of transmission, the original isnot stored in memory, and you canonly specify one destination.

Important❒ If power outage lasts about an

hour, or the machine is discon-nected from the power outlet forabout an hour, documentsstored in the fax machine's mem-ory are deleted. If any documentis deleted, the Power Failure Re-port is automatically printed outwhen the main power switch isturned on. Use this report tocheck which documents weredeleted. Simply turning off thepower by pressing the Operationswitch does not delete storeddocuments. See p.102 “TurningOff the Main Power/In Case ofa Power Failure”, Facsimile Ref-erence <Advanced Features> .


Faxing

10

2

Switching between Memory Transmission and Immediate Transmission

Check the indicators on the operationpanel to check which mode is current-ly active and press the {{{{TransmissionMode}}}} key to toggle between them.

Note❒ You can select the transmission

mode (Memory Transmission orImmediate Transmission) that isoperative when the machine isturned on or when the {{{{ClearModes}}}} key is pressed, using [HomePosition] under [Key Operator Tools].See p.85 “Home Position”, Facsimi-le Reference <Advanced Features>(switch 02, bit 1).

❒ You can have the machine returnto the status obtained by pressingthe {{{{Clear Modes}}}} key after eachtransmission using [Home Position]under [Key Operator Tools]. See p.85“Home Position”, Facsimile Refer-ence <Advanced Features> (switch01, bit 7).

AAN132F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Placing Originals

11

2

Placing Originals

You can place the originals either inthe optional ADF or ARDF or on theexposure glass. Some types of origi-nals are unsuitable for the ADF orARDF, so they must be placed on theexposure glass.Place to scan by portrait orientationfor the original of A4, 81/2"×11" orlarger size, landscape orientation forthe original of A4, 81/2"×11" or small-er size shown in the illustration. Thesize of some originals might not bedetected. For details, see p.15 “Origi-nal sizes difficult to detect”.

❖❖❖❖ How to place A4, B4 JIS (Japanese Industrial Standard), A3, 81/2"××××11", 81/2"××××14", and 11"××××17" size originals

Note❒ When you place originals as

shown in the above illustration,the fax header will be printed onthe received faxes at the destina-tion as follows:• *1 On the top of the fax• *2 On the left side of the fax

❖❖❖❖ How to place A5, 51/2"××××81/2" and B5 JIS size originals

Limitation❒ If you place A5, 51/2"×81/2" or B5

size documents on the exposureglass, they will not be detected. A5,51/2"×81/2" or B5 size documentsplaced in the ADF or ARDF aresent. See p.15 “Original sizes diffi-cult to detect”.

Note❒ When you place originals as

shown in the above illustration,the fax header will be printed onthe received faxes at the destina-tion as follows:• *1 On the top of the fax• *2 On the left side of the fax• *3 When the scanning size is set

to A4L or 81/2"×11"L on theoriginal size specifying display.

Original

*1

*2

Where original is placed

Exposure glass For ADF or ARDF

AAN055S

Original

*2 *3

*1

Where original is placed

Exposure glass For ADF or ARDF

AAN056S


Faxing

12

2

❒ When sending a fax, the image out-put at the other end depends on thesize and orientation of paper used inthe receiver's terminal. If the receiverdoes not use paper of the same sizeand orientation as that of the origi-nal, the fax image may be reduced insize, trimmed at both edges, or di-vided into two or more sheets. Whensending an important original, werecommend you ask the receiverabout the size and orientation of thepaper used in their terminal.

❒ Make sure that all ink, correctingfluid etc., has completely dried be-fore placing your original. If it isstill wet, the exposure glass will bemarked and those marks will ap-pear on the received image.

❒ If you place an A4L or 81/2"×11"Lsize original in the portrait orienta-tion, the machine rotates the imageby 90 degrees before sending. Seep.33 “Transmission with ImageRotation”, Facsimile Reference <Ad-vanced Features> .

❒ You can send the first pages from theexposure glass then the remainingpages from the ADF or ARDF. Afteryou have removed the last pagefrom the exposure glass, insert theremaining pages in the ADF or AR-DF, and then press the {{{{Start}}}} key.

❒ When using the Internet Fax func-tion, documents transmitted aresent at A4 size. Documents largerthan A4 are reduced to A4 width.

ReferenceFor how to place two-sided documents,see p.7 “Two-Sided Transmission(Double-Sided Transmission)”,Facsimile Reference <Advanced Fea-tures> . The ARDF is required.For acceptable types of originals,see p.109 “Acceptable Types ofOriginals”, Facsimile Reference <Ad-vanced Features> .

Placing a Single Original on the Exposure Glass

Place originals that cannot be placedin the optional ADF or ARDF, such asa book, on the exposure glass onepage at a time.

AAAA Lift the exposure glass cover orthe ADF or ARDF by at least 30degrees.

Note❒ If you do not lift the exposure

glass cover or the ADF or ARDFby at least 30 degrees, the origi-nal size will not be detected.

BBBB Place the original face down andalign its upper left corner with thereference mark at the upper leftcorner of the exposure glass.

1. Positioning mark

2. Left Scale

CCCC Lower the exposure glass cover orthe ADF or ARDF.

Note❒ When setting a bound original,

the received image may containsome black areas. To reduce thiseffect, hold down the original toprevent the bound part fromrising.

AAN050S


Placing Originals

13

2

Placing Originals in the Optional ADF or ARDF

Use the ADF or ARDF to scan in astack of originals in one operation.The ARDF can handle both one-sidedand two-sided originals.

Limitation❒ Place all the originals to be sent in

a single stack. You cannot placeoriginals in the ADF or ARDF onepage at a time or in successivestacks.

Note❒ To send an original longer then the

following lengths, use MemoryTransmission. However, the maxi-mum length of an original forMemory Transmission is 1200 mm(47").• A3 or 11"×17" size: 850 mm

(33.5") for Standard, 432 mm(17") for Detail

• B4 JIS or 81/2"×14" size: 1000mm (39.4") for Standard, 500mm (19.7") for Detail

• A4 or 81/2"×11" size: 600 mm(23.6") for Detail, 300 mm (11.8")for Fine

❒ If you frequently send long docu-ments, set Long Document Trans-mission to on with the UserParameters. If a jam occurs, thedocument might be damaged be-cause scanning will not stop. Seep.80 “User Parameters”, FacsimileReference <Advanced Features>(switch 14, bit 1).

❒ If your original is bent or folded,flatten it before you place it.

❒ When sending thin originals, placethem on the exposure glass.

❒ If an original jammed, press the{{{{Clear/Stop}}}} key, and then slowlyremove the original.

❒ You can check information aboutthe sizes and number of originalsthat can be placed in the ADF orARDF. See p.109 “AcceptableTypes of Originals”, Facsimile Ref-erence <Advanced Features> .

AAAA Adjust the document guide tomatch the size of the originals.

BBBB Align the edges of the originalsand stack them in the ADF orARDF face up.

1. Limit mark

2. Document guide

Originals unsuitable for the optional ADF or ARDF

Do not place the following types oforiginals in the ADF or ARDF be-cause they may be damaged. Placethem on the exposure glass instead.• Originals in unacceptable sizes

(See p.109 “Acceptable Types ofOriginals”, Facsimile Reference <Ad-vanced Features> .)

• Originals containing staples orclips

• Perforated or torn originals

AAN051S


Faxing

14

2

• Curled, folded, or creased origi-nals

• Pasted originals• Originals with any kind of coating,

such as thermosensitive paper, artpaper, aluminum foil, carbon pa-per, or conductive paper

• Originals with index tabs, tags, orother projecting parts

• Sticky originals, such as translu-cent paper

• Thin and soft originals• Originals of inappropriate weight

(See p.109 “Acceptable Types ofOriginals”, Facsimile Reference <Ad-vanced Features> .)

• Originals in bound form, such asbooks

• Transparent originals, such asOHP transparencies or translucentpaper

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the orig-inal size, the following display isshown:

If this happens, carry out the follow-ing steps.

AAAA Press [Exit].

The previous display appears.

BBBB Make sure that the original is setcorrectly.

CCCC Remove the original and replaceit on the exposure glass.

DDDD Press the {{{{Start}}}} key.

A scan progress starts.

----Specifying the Original Size Manually

If the original size is not detected byrepeating steps A to C three times, theoriginal size specifying display ap-pears.A Using the scroll keys, select the

size for scanning.

B Press the {{{{OK}}}} or {{{{Start}}}} key.Scanning starts.


Placing Originals

15

2

Original sizes difficult to detect

The machine finds it difficult to detect the size of the following kinds of origi-nals. If this happens, the receiving machine may not select print paper of the cor-rect size.• Documents placed on the exposure glass of sizes other than those listed in the

table below• Originals with index tabs, tags, or protruding parts• Transparent originals, such as OHP transparencies or translucent paper• Dark originals with dense text or drawings• Originals which partially contain solid printing• Originals which have solid printing around their edges• Originals with glossy surfaces• Bound originals of more than 10 mm (0.3") in thickness, such as books.The following paper sizes are automatically detected in facsimile mode.

❖❖❖❖ Metric Version

Ο: Detectable size ×: Undetectable size

❖❖❖❖ Inch Version

Ο: Detectable size ×: Undetectable size

Size

Location of the original

A3LLLL B4 JIS LLLL

A4KKKKLLLL

B5 JIS LLLL

B5 JIS KKKK

A5LLLL A5KKKK 8 1/2"×××× 11" KKKKLLLL

8 1/2"×××× 13" LLLL

Exposure glass Ο Ο Ο × Ο × Ο × Ο

ADF or ARDF Ο Ο Ο Ο Ο Ο Ο × Ο

Size

Location of the original

11"××××17"LLLL

8 1/2"××××14"LLLL

8 1/2"××××11"KKKKLLLL

5 1/2"××××8 1/2"KKKK

5 1/2"××××8 1/2"LLLL

8"××××13"LLLL

11"××××15"LLLL

10"××××14"LLLL

10"××××8"LLLL

Exposure glass Ο Ο Ο × × × × × ×

ADF or ARDF Ο Ο Ο Ο Ο Ο Ο × Ο


Faxing

16

2

Memory Transmission

In Memory Transmission mode, afteryou press the {{{{Start}}}} key, the machinedoes not dial the destination until allpages of your fax message have beenscanned into memory (in contrast toImmediate Transmission, where thenumber is dialed first and pages arescanned and sent one by one). Memory Transmission is useful be-cause:• You can take your original away

from the machine without havingto wait too long.

• While your message is being sent,other people can use the machine.

• You can send the same message tomore than one place in a single op-eration (broadcasting).

Memory transmission mode has nor-mal fax and Internet Fax functions.

Important❒ If there is a power failure (the main

power switch is off) or the machineis unplugged out for more thanone hour, all the documents storedin memory are deleted. As soon asthe main power switch is turnedon, the Power Failure Report isprinted to help you identify delet-ed files. If you turn only the opera-tion switch off, documents are notdeleted. See p.102 “Turning Off theMain Power/In Case of a PowerFailure”, Facsimile Reference <Ad-vanced Features> .

❒ We recommend you call the re-ceiver and confirm with themwhen sending important messag-es.

Limitation❒ If memory is full (0% appears on

the display), Memory Transmis-sion is disabled. Use ImmediateTransmission instead.

Note❒ Maximum number of destinations

per Memory Transmission: 300.❒ Combined total number of desti-

nations of s tandby messagesstored in memory: 300.

❒ After the total number of pro-grammed destination numbers ex-ceeds 300, you can perform onlyImmediate Transmission.

❒ The number of documents you canstore is 200.

❒ The number of pages you can storein memory depends on the origi-nal images and the scan settings.You can store up to 160 standardpages (ITU-T #4 chart, Resolution:Standard, Original Type: Text).

❒ Allows you to specify fax numberand e-mail address simultaneous-ly.

Referencep.45 “Transmitting Internet Fax”


Memory Transmission

17

2

AAAA Make sure that Memory Trans.indicator lights.

Note❒ If it is not, press the {{{{Transmis-

sion Mode}}}} key.

BBBB Place the original in the ADF orARDF, or on the exposure glass.

Note❒ You can send the first few pages

from the exposure glass thenthe remaining pages from theADF or ARDF. After you re-move the last page from the ex-posure glass , you have 60seconds to insert the remainingpages in the ADF or ARDF.

❒ Note that you cannot place orig-inals on the exposure glass afteryou start using the ADF or AR-DF.

Referencep.11 “Placing Originals”

CCCC Make the settings you require.

Referencep.25 “Scan Settings”p.26 “Original Type”p.27 “Image Density (Con-trast)”

DDDD Specify a destination.

Note❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enterthe correct number.

Referencep.29 “Entering a Fax Number”p.31 “Entering an E-mail Ad-dress”p.31 “Using the DestinationList”p.25 “Chain Dial”, Facsimile Ref-erence <Advanced Features>

p.26 “Redial”, Facsimile Refer-ence <Advanced Features>

EEEE When sending the same originalto several destinations (broad-casting), press [Add Dest] to speci-fy other destinations.

Note❒ You do not have to press [Add

Dest] when adding a destinationusing a Quick Dial key.

❒ If you do not want to do abroadcast transmission, pro-ceed to step G.

AAN130F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Faxing

18

2

FFFF Specify a destination.

Note❒ Press [ ] to switch the des-

tination between fax numberand e-mail address.

❒ If you want to specify anotherdestination, repeat steps E andF.

❒ Entered destinations can bechecked using {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ To delete an entered destina-tion, find it using {{{{UUUU}}}} or {{{{TTTT}}}},press the {{{{Clear/Stop}}}} key, andthen press [Delete].

GGGG Press the {{{{Start}}}} key.

Note❒ Do not lift the ADF or ARDF

during scanning.After scanning, the standby dis-play appears.

----Sending originals using the exposure glass

A Make sure that Memory Trans. in-dicator lights. If it is not, press the{{{{Transmission Mode}}}} key.

B Place the first page of your originalface down on the exposure glass.

C Specify a destination.D Make the scan settings you re-

quire.E Press the {{{{Start}}}} key.

The machine starts scanning.

F Place the next original on the expo-sure glass within 60 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all origi-nals.

H Place the last original, press the{{{{Start}}}} key, and then press the{{{{####}}}} key.

----Broadcasting SequenceIf you dial several destinations for thesame message (broadcasting), themessages are sent in the order inwhich they were dialed. If the faxmessage could not be transmitted, themachine redials that destination afterthe last destination specified forbroadcasting. For example, if youspecify four destinations, A throughD, for broadcasting, and if the lines todestinations A and C are busy, themachine dials the destinations in thefollowing order: A, B, C, D, A, and C.

----Checking the Transmission Progress

To check which destinations the faxmessage has been sent to so far, printthe Journal. See p.21 “Printing theJournal”, Facsimile Reference <Ad-vanced Features> .


Canceling a Memory Transmission

19

2

Canceling a Memory Transmission

Even when fax number and e-mailaddress are simultaneously specified,or only e-mail address is specified,you can cancel the mode using thesame procedure. However, you can-not cancel the transmission of a sentInternet Fax document.

Before the Original Is Scanned

Use this procedure to cancel a trans-mission before pressing the {{{{Start}}}}key.

AAAA Press the {{{{Clear Modes}}}} key.

Note❒ When documents are placed in

the ADF or ARDF, you can can-cel transmission simply by re-moving them.

While the Original Is Being Scanned

Use this procedure to cancel a trans-mission after pressing the {{{{Start}}}} key.

AAAA Press the {{{{Clear/Stop}}}} key.

The machine stops scanning.

Note❒ Scanning may be completed

while you are performing thecancel operation.

While the Original Is Being Transmitted or Before the Transmission Is Started

Note❒ If the transmission finishes while

you are carrying out this proce-dure, it will not be canceled.

❒ If you cancel a message while it isbeing sent, the transmission is halt-ed as soon as you finish the cancel-lation procedure. However, somepages of your message may havealready been sent and received atthe other end.

AAAA Make sure that the standby dis-play appears.

Note❒ If you press the {{{{Clear/Stop}}}} key

while the original is beingscanned, scanning stops.

BBBB Press the {{{{Clear/Stop}}}} key.

AAN231F


_

ClearModes

User Tools/Counter

Clear/Stop

AAN205F


Pause/Redial

_

Clear/Stop

Start

AAN205F


Pause/Redial

_

Clear/Stop

Start


Faxing

20

2

CCCC Press [Stop TX].

DDDD Press [Delete].

The standby display appears.

Note❒ If you want to cancel stopping,

press [No].


Immediate Transmission

21

2


With Immediate Transmission, whenyou press the {{{{Start}}}} key, the faxnumber is dialed immediately. Themessage is scanned and transmittedpage by page without being stored inmemory. This contrasts with MemoryTransmission which scans all pagesinto memory before dialing the desti-nation.Immediate Transmission is useful ifyou want immediate confirmationthat the message is being sent to thecorrect destination (just check the oth-er terminal's Own Name or Own FaxNumber on the control panel duringtransmission).

Limitation❒ Internet Fax is performed only

with Memory Transmission -which starts transmission auto-matically after storing documentsin memory. If you specify Immedi-ate Transmission in Internet Fax,the “Try again after switch-ing to memory transmission.”message appears. When this hap-pens, press [Exit], and then switchto Memory Transmission.

Note❒ You cannot send the same docu-

ment to multiple destinations(broadcasting). Memory Transmis-sion allows this function.

❒ You can have the machine set toMemory Transmission mode orImmediate Transmission moderight after the power is turned on.See p.72 “General Settings/Ad-just”, Facsimile Reference <AdvancedFeatures> .

❒ You can have the machine returnto the default transmission mode(Memory Transmission or Imme-diate Transmission) after everytransmission. You can change thisso that the desired setting is main-tained. See p.72 “General Set-tings/Adjust”, Facsimile Reference<Advanced Features> .

AAAA Make sure that the ImmediateTrans. indicator lights.

Note❒ If it is not, press the {{{{Transmis-

sion Mode}}}} key.

BBBB Place the original.

Note❒ You can scan a few pages of

your original from the exposureglass and the remaining pagesfrom the ADF or ARDF. Whenyou have finished scanningfrom the exposure glass, re-move the original from the ex-posure glass and place theremaining pages in the ADF orARDF within ten seconds.

❒ To send two or more pages us-ing the exposure glass, set themone page at a time.

❒ The original can be placedwhenever, before the {{{{Start}}}} keyis pressed.

AAN103F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Faxing

22

2

Referencep.11 “Placing Originals”.

CCCC Select the scan settings you re-quire.

Referencep.25 “Scan Settings”p.26 “Original Type”p.27 “Image Density (Con-trast)”

DDDD Specify a destination.


{{{{Clear/Stop}}}} key, and then enterthe correct number.

Referencep.29 “Specifying a Destination”p.31 “Using the DestinationList”p.25 “Chain Dial”, Facsimile Ref-erence <Advanced Features>

p.26 “Redial”, Facsimile Refer-ence <Advanced Features>

EEEE Press the {{{{Start}}}} key.

The machine calls the destination.While it is dialing, the number orname which is programmed as theOwn Name or Own Fax Numberin the machine of the other party isshown on the display. When con-nected, the machine starts scan-ning the original.

Note❒ Do not lift the ADF or ARDF

during scanning.After transmission, the standbydisplay appears.

AAN207F


Pause/Redial

_

Clear/Stop

Start



23

2

----Sending originals using the exposure glass

A Make sure that Immediate Trans.indicator lights. If it is not, pressthe {{{{Transmission Mode}}}} key.

B Place the first page face down onthe exposure glass.

C Specify a destination.D Make the scan settings you re-

quire.E Press the {{{{Start}}}} key.F Place the next original on the expo-

sure glass within 10 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all origi-nals.

H Place the last original, and thenpress the {{{{####}}}} key.


Faxing

24

2

Canceling an Immediate Transmission

Before You Have Pressed {{{{Start}}}} Key


Note❒ When the original is placed in

the ADF or ARDF, you can alsocancel an Immediate Transmis-sion by removing the original.

After You Have Pressed {{{{Start}}}} Key

AAAA Press the {{{{Clear/Stop}}}} key, andthen remove the original.

Note❒ If the transmission finishes

while you are carrying out thisprocedure, it will not be can-celed.

AAN231F


_

ClearModes

User Tools/Counter

Clear/Stop

AAN205F


Pause/Redial

_

Clear/Stop

Start


Scan Settings

25

2

Scan Settings

You may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver's end. However, your ma-chine has three settings that you canadjust to help you transmit your doc-ument with the best possible imagequality.

❖❖❖❖ Resolution:Standard, Detail, Fine

❖❖❖❖ Original Type:Text, Photo

❖❖❖❖ Image Density (Contrast):Manual Image Density (five levels)

Resolution

Images and text are scanned into themachine by converting them to se-quences of dots. The density of thedots determines the quality of the im-age and how long it takes to transmit.Therefore, images scanned at highresolution (Fine) have high qualitybut transmission takes longer. Con-versely, low resolution (Standard)scanning results in lower quality butyour original is sent more quickly. Se-lect the setting that matches yourneeds based upon this trade off be-tween speed and image clarity.

❖❖❖❖ Standard (8 x 3.85 lines/mm, 200 x 100dpi)Select for originals containing nor-mal size characters.

❖❖❖❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)Select for originals containingsmall characters or when you re-quire greater clarity. This resolu-tion is twice as fine as Standard.

❖❖❖❖ Fine (8 x 15.4 lines/mm, 200 x 400 dpi)Select for originals with fine detailsor when you require the best possi-ble image clarity. This resolution isfour times finer than Standard.

Limitation❒ If the other party's machine does

not support the resolution atwhich you are sending, this ma-chine automatically switches to aresolution that is supported. Youcan check the resolution at whichyou sent actually. See p.21 “Print-ing the Journal”, Facsimile Reference<Advanced Features> .

❒ Transmission at Fine resolution ispossible with originals of A4,81/2"×11" and smaller. Even if youselect the Fine resolution for theoriginal exceeding A4, 81/2"×11",the resolution type is forciblychanged to Detail.

❒ In Internet Fax transmission, if thedestination is not set in full mode,the original is scanned using De-tail, even if you select [Fine].

Note❒ The machine supports Standard,

Detail, and Fine resolutions. ❒ The resolution type selected as

soon as the machine is turned on ormodes cleared is set to [Standard].


Faxing

26

2

AAAA Press the {{{{Resolution}}}} key toswitch between resolutions. Theindicators above the key showsthe current selection.

Original Type

If your original contains photo-graphs, illustrations, or diagramswith complex shading patterns orgrays, select the appropriate originaltype to optimize image clarity.

❖❖❖❖ TextSelect Text to send an original con-taining a high-contrast black-and-white image. Use this setting evenif your original contains text andphotographs or if you only want tosend clearer text.

❖❖❖❖ PhotoSelect Photo to send an originalcontaining a halftone image suchas a photograph or a colour origi-nal.

Limitation❒ If you select Photo, resolution is

automatically set to Detail. Even ifyou select Text again, the resolu-tion will not return to Standard.

Note❒ If you select Photo, the transmis-

sion will take longer than if you se-lect Text.

❒ If you send a fax message withPhoto and the background of thereceived image is dirty, reduce thedensity and re-send.

❒ You can select which original type(Text or Photo) is active when themachine is first turned on, or whenthe {{{{Clear Modes}}}} key is pressed,using [Home Position] under [KeyOperator Tools]. See p.85 “Home Po-sition”, Facsimile Reference <Ad-vanced Features> (switch 01, bit 1, 0).

❒ You can set the machine to returnto the initial status obtained bypressing the {{{{Clear Modes}}}} key af-ter each transmission using [HomePosition] under [Key Operator Tools].See p.85 “Home Position”, Facsimi-le Reference <Advanced Features>(switch 01, bit 7).

AAAA Press the {{{{Original Type}}}} key forthe type you require.

AAN104F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode

AAN121F

On Hook Dial

OK

_

Combine/Series

Duplex

Sort Lighter Darker

Text

Photo

Original

Cancel


Scan Settings

27

2

Image Density (Contrast)

The text and diagrams in your origi-nal should stand out clearly from thepaper they are written on. If youroriginal has a darker backgroundthan normal (for example, a newspa-per clipping), or if the writing is faint,adjust the image density.Use the {{{{Image Density}}}} key to varythe image density within 5 levels.

AAAA Press the {{{{Lighter}}}} or {{{{Darker}}}} keyto change the density from fivedensity level.

Mixing Scan Settings for a Multiple Page Original

When sending an original of severalpages, you can select a different im-age density, resolution, and originaltype setting for each page.Place the original, select the scan set-tings for the first page, dial, and thenpress the {{{{Start}}}} key as you wouldnormally. Then follow one of the fol-lowing two procedures.

Note❒ It is recommended that originals

be placed on the exposure glasswhen mixing scan settings for amultiple page original.

When placing originals on the exposure glass

Note❒ Select density, resolution, and

original type within 60 seconds forMemory Transmission (10 secondsfor Immediate Transmission). Theremaining time is shown on thedisplay.

AAAA Check which pages you want toscan with different settings.

BBBB Remove the previous page andplace the next page.

CCCC Select the image density, resolu-tion, and original type.

Note❒ Adjust the settings for each

page before you press the{{{{Start}}}} key.

AAN119F

On Hook Dial

OK

_

Combine/Series

Duplex

Sort Lighter Darker

Text

Photo

Original

Cancel

AAN106F

On Hook Dial

OK

_

Combine/Series

Duplex

Sort Lighter Darker

Text

Photo

Original

Cancel

AAN104F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Faxing

28

2

When placing originals in the optional ADF or ARDF

Note❒ Depending on what time the scan

settings are adjusted, the settingsmay not be reflected in the result-ing operation.

AAAA Check which pages you want toscan with different settings.

BBBB Select the image density, resolu-tion, and original type before thenext page is scanned.

AAN106F

On Hook Dial

OK

_

Combine/Series

Duplex

Sort Lighter Darker

Text

Photo

Original

Cancel

AAN104F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 15

SSpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Specifying a Destination

29

2


You can specify the destination usingone of three methods.

❖❖❖❖ Fax numberp.29 “Entering a Fax Number”

❖❖❖❖ E-mail addressp.31 “Entering an E-mail Address”

❖❖❖❖ Destination listp.31 “Using the Destination List”

This section covers these functionsand others in more detail.

Note❒ The display shows the percentage

of free memory space for storingoriginals. Since fax numbers and e-mail addresses are programmed inseparate memory, dialing faxnumbers using the number keysdoes not change the percentage onthe display.

Entering a Fax Number

Enter numbers directly using the keypad on the right side of the controlpanel.

Note❒ Maximum length of a fax number:

128 digits.❒ You can insert pauses and tones in

a fax number. See p.30 “Pause”,p.30 “Tone”.

AAAA Make sure that is displayed inthe destination display column.

Note❒ If it is not displayed, press

[ ].

BBBB Enter the fax number using thenumber keys.


{{{{Clear/Stop}}}} key, and then enteragain.


Faxing

30

2

Pause

Press the {{{{Pause/Redial}}}} key when di-aling or storing a number to insert apause of about two seconds.

Note❒ You cannot insert a pause before

the first digit of a fax number. Ifyou press the {{{{Pause/Redial}}}} key atthe first digit, a redial occurs. Seep.26 “Redial”, Facsimile Reference<Advanced Features> .

❒ A pause is shown as a “-” on thedisplay.

Note❒ You can also program numbers in-

cluding pauses in destination lists.

Tone

This function allows a machine con-nected to a pulse dialing line to sendtonal signals (for example if you wantto use a special service on a tone dial-ing line).

Limitation❒ Certain services may be unavaila-

ble when using the Tone function.

Note❒ A tone is shown as a “•” on the dis-

play.

Using the Tone function with On Hook Dial

AAAA Press the {{{{On Hook Dial}}}} key.

BBBB Enter the fax number using thenumber keys.

CCCC Press [Tone].

DDDD Enter the number you want totone dial using the number keys.

AAN208F


Pause/Redial

_

Clear/Stop

Start

AAN209F


Pause/Redial

_

Clear/Stop

Start



31

2

Entering an E-mail Address

When using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number.

Note❒ You can enter up to 128 characters.

AAAA Make sure that is displayed inthe destination display column.

Note❒ If it is not displayed, press

[ ].

BBBB Press [Manual].

CCCC Enter the e-mail address destina-tion, and then press the {{{{OK}}}} key.


{{{{Clear/Stop}}}} key, and then enteragain.

❒ To change the e-mail address af-ter pressing the {{{{OK}}}} key, press[EditDest], re-enter an e-mail ad-dress, and then press the {{{{OK}}}}key.

Reference“Entering Text”, General Set-tings Guide

The destination is specified.

Using the Destination List

You can program up to 150 destina-tions (fax numbers and e-mail ad-dresses) into the destination list. Thedestinations programmed into desti-nation numbers 001 to 032 can bespecified by pressing Quick Dial keys01 to 32. Hence, you should programfrequently used destinations in theQuick Dial keys. In a Quick Dial key,you can program a single destinationor multiple destinations (fax numbersand/or e-mail addresses). A QuickDial key programmed with multipledestinations is called a Group Dial.You can send (broadcast) the samemessage to the destinations in theGroup Dial.You can also program a name for aQuick Dial key (for example "Brown",or "Branch Office") that will appearbefore you press the {{{{Start}}}} key tostart sending.

PreparationIn the destination list, program in-dividual fax numbers, e-mail ad-d r e ss e s a nd /o r g r o u p s o fdestinations. See “Registering aFax Destination”, “Registering anE-mail Destination”, and “Regis-tering a New Group”, General Set-tings Guide.


Faxing

32

2

Limitation❒ Group Dial can be used for Memo-

ry Transmission only; not Immedi-ate Transmission. If you specifyImmediate Transmission in GroupDial , the "Try again afterswitching to memory trans-mission." message appears.When this happens, press [Exit],and then switch to Memory Trans-mission.

Note❒ To check the contents of Quick Di-

al, print the destination list. See“Key Operator Tools”, General Set-tings Guide.

❒ A stored name can be printed outon the first page of a received fax atthe other end. See p.11 “Label In-sertion”, Facsimile Reference <Ad-vanced Features> .

❒ To check the contents of theGroups, print the list. See “KeyOperator Tools”, General SettingsGuide.

Specifying a destination using the Quick Dial key

AAAA Press the Quick Dial key in whichthe destination's number is pro-grammed.

If the destionation's name has beenstored, the name is shown on thedisplay. If it is not, the fax numberor e-mail address is shown.


{{{{Clear/Stop}}}} key and try again.❒ If you want to specify another

destination, press [Add Dest] andspecify another fax number ore-mail address.

❒ You do not have to press [AddDest] when adding a destinationusing the Quick Dial keys.

BBBB Press the {{{{Start}}}} key.

Specifying a group of destinations using the Quick Dial key

AAAA Place the original, and then selectthe scan settings you require.

BBBB Press the Quick Dial key in whichthe Group is programmed.

AAN110F

On Hook DialReceive File

Detail

Standard

Fine

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

Facsimile ScannerJob

InformationSearch

DestinationCheck

Destination


Commu-nicating

TransmissionStamp


SwitchRX Mode

AAN110F


Detail

Standard

Fine

05 06 07 08

09 10 11 12

13 14 15 16

SymbolsSpaceShift

01 02 03 04

@. __

ABC DEF GHI JKL

MNO PQR STU VWX

YZ - &@. _

Facsimile ScannerJob

InformationSearch

DestinationCheck

Destination


Commu-nicating

TransmissionStamp


SwitchRX Mode



33

2


{{{{Clear/Stop}}}} key and try again.❒ If you want to specify other des-

tinations, press [Add Dest].

CCCC Press the {{{{Start}}}} key.

Note❒ If you press an incorrect Quick

Dial key, press the {{{{Clear/Stop}}}}key, and then press the QuickDial key you want.

❒ To cancel all the destinationsspecified by the Quick Dial key,press the {{{{Clear Mode}}}} key.Then, repeat from step B.

Checking the Specified Destination

If you specified from the destinationlist, you can display the name and faxnumbers or e-mail addresses. If thegroup is specified for the destination,you can display fax numbers or e-mail addresses in the group.

AAAA Make sure the destination nameappears on the display.

Note❒ If you want to specify other des-

tinations, press [Add Dest].

BBBB Press the {{{{Check Destination}}}} key.

CCCC If you specified more than onedestination, display them one byone using {{{{UUUU}}}} or {{{{TTTT}}}}.

Note❒ If you specified a group using

the Quick Dial keys, , thegroup icon appears to the rightof the destination name.

DDDD Press the {{{{OK}}}} key when confir-mation is complete.

The display returns to that of stepA.

AAN111F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination


Faxing

34

2

Searching for a Destination

Use this procedure to search throughthe destination lists for a particulardestination.

❖❖❖❖ Search by Destination Namep.34 “Search by DestinationName”

❖❖❖❖ Select by Display Destination Listp.35 “Selecting from DestinationList”

❖❖❖❖ Specifying a Registration Numberp.36 “Specifying a RegistrationNumber”

❖❖❖❖ Search by Fax Numberp.37 “Search by Fax Number”

❖❖❖❖ Search by E-mail Addressp.38 “Search by E-mail Address”

Search by Destination Name

Note❒ The search returns only destina-

tions whose beginnings match theentered name.

❒ This function distinguishes be-tween lowercase and uppercaseletters.

AAAA Press the {{{{Search Destination}}}} key.

BBBB Make sure [Search by Name] is se-lected.

Note❒ If [Search by Name] is not select-

ed, press {{{{UUUU}}}} or {{{{TTTT}}}} to display.

CCCC Press the {{{{OK}}}} key.

[Search by Name] entry display ap-pears.

DDDD Enter characters to search.

Reference“Entering Text”, General Set-tings Guide.

Note❒ If you enter a wrong destination

name, press {{{{WWWW}}}}, {{{{VVVV}}}} or the{{{{Clear/Stop}}}} key, and then enterthe destination name again.

EEEE Press the {{{{OK}}}} key.[Search by Name] confirmation dis-play appears.

AAN112F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination



35

2

FFFF Press the {{{{OK}}}} key.

A search progress starts, thensearch result appears.

Note❒ If no destination is matched for

specified text, "Specifieddestination is not pro-grammed." is displayed. Press[Exit] to return to the display ofB.

GGGG Select the destination name tospecify using {{{{UUUU}}}} or {{{{TTTT}}}}.

HHHH Press the {{{{OK}}}} key.

T h e d e s t in a t i o n w h ic h y o usearched is specified for the desti-nation.

Note❒ Press [Add Dest] to specify other

destinations.

Selecting from Destination List

Destinations can be selected from thedestination list. Destinations appearin order of registration number.

Limitation❒ Fax and e-mail destinations are not

displayed at the same time.

AAAA Press [ ] to switch the desti-nation to fax number or e-mailaddress .

BBBB Press the {{{{Search Destination}}}} key.

CCCC Select [Display Destination List] us-ing {{{{TTTT}}}} or {{{{UUUU}}}}.

DDDD Press the {{{{OK}}}} key.

Destinations appear in order ofregistration number.

AAN112F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination


Faxing

36

2

EEEE Select the destination you want tospecify using {{{{TTTT}}}} or {{{{UUUU}}}}.


The specified destination is select-ed.


destinations.❒ You cannot specify destinations

twice. If you try to, the “Thisdestination has alreadybeen programmed.” messageappears. Press [Exit] to return tothe standby display.

Specifying a Registration Number

You can search by Destination Lists.

Limitation❒ Fax and e-mail destination are not

displayed at the same time.

AAAA Press the {{{{Search Destination}}}} key.

BBBB Select [Search by Registration No.]using {{{{UUUU}}}} or {{{{TTTT}}}}.

CCCC Press the {{{{OK}}}} key.

[Search by Registration No.] entrydisplay appears.

DDDD Enter the three-digit registrationnumber of desired Quick Dialkey by number keys.

Note❒ If you enter a wrong registra-

t io n n um b e r , p re s s t h e{{{{Clear/Stop}}}} key, and then enterthe code again.

EEEE Press the {{{{OK}}}} key.

Search result appears.


specified registration number,"Specified destination isnot programmed." is dis-played. Press [Exit] to return tothe display of B.

AAN112F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination



37

2


T h e d e s t in a t i o n w h ic h y o usearched is specified for the desti-nation.

Note❒ If you try to specify the destina-

tion again, "This destinationhas already been pro-grammed." is displayed. Press[Exit] to return to the destinationspecifying display.

❒ Press [Add Dest] to specify otherdestinations.

Search by Fax Number


tions whose beginnings match theentered fax number.

AAAA Press [ ] to display .


CCCC Select [Search by Fax No.] using {{{{UUUU}}}}or {{{{TTTT}}}}.

Note❒ If [Search by Fax No.] does not ap-

pear, is not selected in step A.Press the {{{{Cancel}}}} key to returnto step A.

DDDD Press the {{{{OK}}}} key.

[Search by Fax No.] entry display ap-pears.

EEEE Enter a fax number to search for.

Note❒ You can search with a part of

the fax number. However, youmust enter a number from topfor beginning matching.

❒ If you enter a wrong faxnumber, press {{{{WWWW}}}}, {{{{VVVV}}}} or the{{{{Clear/Stop}}}} key, and then enterthe number again.

FFFF Press the {{{{OK}}}} key.[Search by Fax No.] confirmationdisplay appears.

AAN112F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination


Faxing

38

2

GGGG Press the {{{{OK}}}} key.



specified fax number, "Speci-fied destination is notprogrammed." is displayed.Press [Exit] to return to step C.

HHHH Select the number to specify us-ing {{{{UUUU}}}} or {{{{TTTT}}}}.

IIII Press the {{{{OK}}}} key.

T h e d e s t in a t i o n w h ic h y o usearched is specified.


destinations.

Search by E-mail Address


tions whose beginnings match theentered e-mail address.



CCCC Select [Search by E-mail Address] us-ing {{{{UUUU}}}} or {{{{TTTT}}}}.

Note❒ If [Search by E-mail Address] does

not appear, is not selected instep A. Press the {{{{Cancel}}}} key toreturn to step A.

DDDD Press the {{{{OK}}}} key.[Search by E-mail Address] entry dis-play appears.

AAN112F

On Hook Dial

05 06 07 08

01 02 03 04

_

ABC DEF GHI JKL

ScannerJob

InformationSearch

DestinationCheck

Destination



39

2

EEEE Enter an e-mail address to searchfor.

Reference"Entering Text", General SettingsGuide

Note❒ You can search with a part of

the e-mail address. However,you must enter a number fromtop for beginning matching.

❒ If you enter a wrong e-mail ad-dress, press {{{{WWWW}}}}, {{{{VVVV}}}} or the{{{{Clear/Stop}}}} key, and then enterthe address again.


[Search by E-mail Address] confirma-tion display appears.




sp e c i f i e d e - m ai l a ddre s s ,"Specified destination isnot programmed." i s dis-played. Press [Exit] to return tothe display of C.

HHHH Select the e-mail address to speci-fy using {{{{UUUU}}}} or {{{{TTTT}}}}.

IIII Press the {{{{OK}}}} key.

T he d e s t i n a t i o n w h i c h y o usearched is specified.


destinations.


Faxing

40

2

Reception

There are two ways you can set upyour machine to handle incomingcalls:• Manual Reception (external tele-

phone required)• Auto Reception

❖❖❖❖ Manual ReceptionWhen a telephone call comes in,the machine rings. If the call is a faxmessage, you must switch manual-ly to facsimile mode.

❖❖❖❖ Auto ReceptionWhen a telephone call comes in,the machine automatically re-ceives it as a fax message. Use thissetting on a dedicated fax line.

Note❒ The external telephone is re-

quired to use this machine as atelephone.

Switching the Reception Mode

You can switch reception modes us-ing the Reception Settings menu (un-d er Fa x F e a t ure s ) . S e e p . 73“Reception Settings”, Facsimile Refer-ence <Advanced Features> .If you program a User Function keywith Switch Reception Mode, you canswitch reception mode quickly. Seep.72 “General Settings/Adjust”, Fac-simile Reference <Advanced Features> .This function is set to the User Func-tion key {{{{F2}}}} as default.

AAAA Press the {{{{Switch RX Mode}}}} key.

BBBB Select the reception mode using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.


Note❒ To cancel the selection, press the

{{{{Cancel}}}} key.

Receiving a Fax in Manual Reception Mode

AAAA When the machine rings, pick upthe handset of the external tele-phone.

BBBB If you hear beeps, press the {{{{Start}}}}key. (The {{{{Start}}}} key is only avail-able in facsimile mode when anoriginal is not placed.)

CCCC Replace the handset of the exter-nal telephone. The machine willstart receiving.

AAN113F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 1

SpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


41

3. Using Internet Fax Functions

Internet Fax Functions

The optional printer/scanner unit is required.

This machine converts scanned document images to e-mail format and transmitsthe data over the Internet.The e-mail sent by this machine can be received by another Internet Fax ma-chine. Instead of dialing the telephone number of the destination you want tosend to, you enter the relevant e-mail address. You can also print or forward received e-mail messages.

Note❒ This machine must be connected to a LAN and set up correctly in order to use

its Internet Fax functions. See Network Guide. ❒ The Internet Fax function supported by this machine is compliant with ITU-

T Rec. T.37.❒ You can receive e-mail messages with an attached TIFF-F image sent from

computers.

This machineE-Mail: [email protected] No:310-876-4321

E-Mail: [email protected] No:212-123-5678

FAXFAX No:310-567-1234

GFIFAX0E



42

3

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other parties.

• If a transmission is not successful, this machine usually receives an e-mail er-ror notification. See p.103 “Server-Generated Error E-mail”, Facsimile Refer-ence <Advanced Features> . However, e-mail error notifications may not betransmitted for various reasons. We recommend you confirm receipt of im-portant document by calling the other party.

• The level of security for Internet communications is low. We recommend youuse the telephone network for confidential communications.

• Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use a

standard fax whenever communication is time sensitive. • If you use this machine with dial-up connection, the Auto E-mail Reception

function accesses the provider's server via telephone line and may incur callcharges even if you do not receive e-mail. To reduce the frequency of serveraccess, specify a large E-mail Reception Interval. For the E-mail Reception In-terval setting, see "Settings You Can Change with User Tools - File Transfer",Network Guide.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but notwith Internet Faxing.• Immediate Transmission • Chain Dial• On Hook Dial• Manual Dial• JBIG Transmission• Batch Transmission• ECM (Error Correction Mode)

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not withInternet Faxing.• Memory Lock Reception• Authorized Reception


Internet Fax Functions

43

3

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an internationalstandard for Internet Fax transmission. (ITU-T announcement, RFC2532)When an Internet Fax communication is made between T.37 full mode compat-ible machines, the receiver side sends the return receipt (dispatched) in responseto the reception confirmation request attached to the sent e-mail. This return re-ceipt includes the receiver's reception capability information (compression type,paper size, and resolution). When the receiver is programmed in the AddressBook as the full mode destination, the sender side automatically registers the re-ceived information in the Address Book. This allows you to send subsequent anInternet Fax document to that receiver based on this information.

Note❒ When you program a destination in the Address Book via a Web browser,

program the T.37 full mode supporting machine as the T.37 full mode desti-nation. See p.64 “Editing Receiver's Fax Information Via Web Browser”, Fac-simile Reference <Advanced Features> .

❒ When you use Internet Fax transmission, you can send a document to multi-ple destinations at once. However, when you specify full mode destinations,since each destination may have a different reception capability, transmissionis done one by one in the specified transmission order.

❖❖❖❖ Returning a Return ReceiptWhen an e-mail is received, if the sender requests reception confirmation, thereceiver sends a return receipt that includes the receiving machine's capabil-ity (compression type, paper size, and resolution).

❖❖❖❖ Registering the Received Reception Confirmation ContentsWhen the sender receives the return receipt that includes the receiver's recep-tion capability, the sender checks the sent final recipient address is pro-grammed in the Address Book. If it is programmed as a full mode destination,the sender automatically registers the receiver's reception capability. The reg-istered reception capability is updated each time the sender receives new re-ception capability information. The sender can send documents to thereceiver based on this information.

❖❖❖❖ Requesting a Reception ConfirmationWhen the receiver's machine supports T.37 full mode and is programmed asa full mode machine and its reception capability is set in the Address Book,the machine requests the reception confirmation from the receiver. Then, themachine will receive the return receipt (sent) that includes the receiver's re-ception capability.



44

3

Note❒ If the receiver is programmed as the simple mode machine or not pro-

grammed in the Address Book, the receiver's reception capability cannot beregistered.

❒ If you know the receiver's reception capability, you can set it manually. How-ever, this setting will be overwritten when the machine receives the return re-ceipt. See p.64 “Editing Receiver's Fax Information Via Web Browser”,Facsimile Reference <Advanced Features> .


Transmitting Internet Fax

45

3


PreparationYou need to make System Settingsbeforehand. See “Setting Up theMachine on a Network”, NetworkGuide.

This section describes how to scan adocument into the memory and sendit as e-mail. Specify the destination'se-mail address instead of fax number. You can send Internet Fax documentsonly with Memory Transmission. Ifyou specify Immediate Transmissionin Internet Fax, the "Try again af-ter switching to memory trans-mission." message appears. Whenthis happens, press [Exit], and thenswitch to Memory Transmission.When sending documents, you canset e-mail options using [TX Mode].You can set the following options:

❖❖❖❖ Attach SubjectAllows you to enter a subject forthe document you want to send.

Note❒ For convenience, program fre-

quently-used subject. "Urgent",and "High" are programmed asdefault. See "Settings You CanChange with User Tools - FileTransfer", Network Guide.

❒ You can enter up to 64 charac-ters in total.

❒ If you send e-mail without set-ting a subject in "E-mail Options"under "TX Mode", the subject isautomatically inserted. For moredetails about how a subject is au-tomatically inserted, see p.49“About the E-mail Subject”.

❒ You cannot send a subject onlyas e-mail without an original.

❖❖❖❖ Return ReceiptYou can confirm sent documentswere properly received using e-mail or Journal.

Important❒ If power outage lasts about an

hour, or the machine is disconnect-ed from the power outlet for aboutan hour, documents stored in thefax machine's memory are deleted.If any document is deleted, thePower Failure Report is automati-cally printed out when the mainpower switch is turned on. Use thisreport to check which documentswere deleted. Simply turning offthe power by pressing the Opera-tion switch does not delete storeddocuments. See p.102 “TurningOff the Main Power/In Case of aPower Failure”, Facsimile Reference<Advanced Features> .

❒ You may not be able to send largefiles as e-mail, depending on e-mail environment conditions.

❒ The level of security for Internetcommunications is low. Use of thetelephone network is recommend-ed for confidential communica-tions.

Limitation❒ When available memory is low,

you may not be able to send the In-ternet Faxes.

Note❒ Because the machine sends docu-

ments as e-mail messages with anattached TIFF-F image, viewer ap-plications are required in order toview documents when they are re-ceived on a computer.



46

3

❒ You can limit the size of transmit-ted e-mail messages. See p.73 “E-mail Settings”, Facsimile Reference<Advanced Features> .

❒ See p.54 “Received Images” forhow e-mail is actually received bythe computer when it is sent withmail options selected.

❒ When you transmit an Internet Faxspecifying a user code, and the e-mail address is set as the routingdestination of the specified usercode, a Communication Result Re-port is sent after the transmissionis completed. This makes it possi-ble to verify the result of a trans-mission.

❒ You can specify fax destinationand Internet Fax destination si-multaneously.

❒ You cannot send e-mails to a desti-nation as cc.


BBBB When you set an e-mail option,press [TX Mode].

If you are not setting e-mail op-tions, proceed to step D.

CCCC Select [E-mail Options] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

To enter the subject directly

A Select [Attach Subject] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

B Select [Manual Input] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

C Enter the subject.

Reference"Entering Text", General Set-tings Guide.

Note❒ If you enter a wrong subject,

press the {{{{Cancel}}}} key, andthen enter the subject again.



47

3

D Press the {{{{OK}}}} key.

The display returns to that ofstep A.

Note❒ If you press the {{{{Clear/Stop}}}}

key, entering a subject is can-celed. The display returns tothat of step A.

To enter the programmed subject

A Select [Attach Subject] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

B Select [Select Programmed Sub-ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and thenpress the {{{{OK}}}} key.

C After selecting the subject,press the {{{{OK}}}} key.

Note❒ You can register up to 5 pro-

grammed subjects. See p.46“To enter the subject direct-ly”.

❒ If you press the {{{{Cancel}}}} key,attaching a subject is can-celed. The display returns tothat of step A.

The display returns to that ofstep A.

Setting Return Receipt

A Select [Return Receipt] using {{{{UUUU}}}}or {{{{TTTT}}}}, and then press the {{{{OK}}}}key.

B Press {{{{UUUU}}}} or {{{{TTTT}}}} to select [On].

Note❒ Select [Off], if you do not

want to confirm the recep-tion.

C Press the {{{{OK}}}} key.The display returns to that ofstep A.

Note❒ If you press the {{{{Cancel}}}} key,

the setting is canceled. Thedisplay returns to that of stepA.

DDDD Press the {{{{Cancel}}}} key twice to re-turn to the standby display.

EEEE Place the original.

Note❒ You can send the first few pages

from the exposure glass thenthe remaining pages from theADF or ARDF. After you re-move the last page from the ex-posure glass, you have 60seconds to insert the remainingpages in the ADF or ARDF.



48

3

❒ Note that you cannot place pag-es on the exposure glass afteryou have started using the ADFor ARDF.

❒ The original can be placed ei-ther in the ADF or ARDF or onthe exposure glass, until the{{{{Start}}}} key is pressed.

Referencep.11 “Placing Originals”.

FFFF Select the scan settings you re-quire.

Note❒ In Internet Fax transmission, the

original is scanned using "De-tail" resolution for transmission,even if you select "Fine".

❒ When using the Internet Faxfunction, documents transmit-ted are sent at A4 width. Docu-m e n ts l a rg er t ha n A 4 arereduced to A4 width.

Referencep.25 “Resolution”p.26 “Original Type”p.27 “Image Density (Con-trast)”

GGGG Enter the e-mail address.

Note❒ If is not displayed in the des-

tination display column, press[ ].

Referencep.31 “Entering an E-mail Ad-dress”.p.31 “Using the DestinationList”.p.26 “Redial”, Facsimile Refer-ence <Advanced Features> .

HHHH To send the same document tomultiple destinations, press [AddDest].

To send e-mail to one destinationonly, proceed to step J.

Note❒ It is not necessary to press [Add

Dest] when adding destinationsusing the Quick Dial key.

IIII Specify the next destination.

Note❒ Press [ ] to switch the des-

tination between fax numberand e-mail address.

❒ To specify more destinations,repeat steps H and I.

❒ If you want to delete an entereddestination, find it using {{{{UUUU}}}} or{{{{TTTT}}}}, press the {{{{Clear/Stop}}}} key,and then press [Delete].



49

3

JJJJ Press the {{{{Start}}}} key.

This machine starts scanning thedocument into memory. The e-mail send operation starts after thescanning operation is complete.When scanning is complete, theCommunicating indicator lightsand transmission starts.

Note❒ With a large volume of docu-

ment, it may take some time be-fore transmission starts. This isdue to the time the machine re-quires to convert the data inmemory.

❒ To cancel transmission of an In-ternet Fax, see p.51 “CancelingInternet Fax Transmission”.

----About the E-mail SubjectIf there is no subject specified in “Pro-gram Fax Information” under “Gen-eral Settings/Adjust”, a subject isautomatically inserted. Subjects differaccording to Stamp Sender Name set-tings.• If Own Fax Number and Own

Name are programmed: From "Own Fax Number" ("OwnName") (Fax Message NO.xxxx)

• If only Own Fax Number is pro-grammed:From "Own Fax Number" (FaxMessage NO.xxxx)

• If only Own Name is programmed: From "Own Name" (Fax MessageNO.xxxx)

• If neither Own Fax Number norOwn Name are programmed:Fax Message NO.xxxx

Note❒ "xxxx" is the document number

that appears in the Journal.

Referencep.55 “Initial Settings and Adjust-ments”

----E-mail TextWhen Internet Fax e-mail is sent tocomputer, the following informationis always inserted in the e-mail text.To check the host name and e-mail ad-dress, see “Settings You can Changewith User Tools”, Network Guide.This e-mail was sent from “HostName” (product name)Queries to: “Key Operator's e-mailaddress”



50

3

Confirming Reception

When Return Receipt is set under “E-mail Options”, the receiver sendsback a return receipt message. Oncethe return receipt message has beenreceived, "OK" appears in the Resultcolumn of Journal, allowing the origi-nator to verify that the transmissionhas been received.

Limitation❒ The Return Receipt feature is only

available if the receiver supportsMDN (Message Disposition Noti-fication).

❒ Simultaneous Broadcast is notavailable in this function. Messageis sent to a receiver at a time in theorder of specified destinations.

Note❒ If your fax is not received normal-

ly, “Error” appears in the Resultcolumn.

❒ Information regarding the last 200messages is recorded, but only thelast 50 communications appear inJournal. If you do not receive a re-turn receipt message for one of thelast 50 communications from thereceiver's machine, you may not beable to confirm that the e-mail hasbeen received by the Journal's Re-sult column.

❒ If you specify mailing list address-es, do not set for Return Receipt.Otherwise, you will receive multi-ple return receipt messages from e-mail recipients, and the Result col-umn will be overwritten each timea new notice message is received.However, if you receive a returnreceipt message indicating an er-ror, “Error” appears in the Resultcolumn and will not be overwrit-ten, even if you subsequently re-ceive a return receipt message as"OK" following the error message.

❒ Return receipt results are onlyshown in Journal. The Result col-umn in all other files, lists, andtransmission reports show "- -".

❒ Return receipt messages them-selves are not recorded in Journal.

❒ The return receipt can be printedout. This can be set with User Pa-rameters. See p.80 “User Parame-ters”, Facsimile Reference <AdvancedFeatures> (switch 21, bit 0).


Canceling Internet Fax Transmission

51

3

Canceling Internet Fax Transmission

When fax and Internet Fax destina-tions are specified simultaneously,you can cancel sending using thesame method.

Note❒ You cannot cancel a transmission

once scanning is complete.

Before the Original Is Scanned

Use this procedure to cancel a trans-mission before pressing the {{{{Start}}}}key.


Note❒ When documents are placed in

the ADF or ARDF, you can can-cel transmission simply by re-moving them.

While the Original Is Being Scanned

Use this procedure to cancel a trans-mission after pressing the {{{{Start}}}} key.

AAAA Press the {{{{Clear/Stop}}}} key.

The machine stops scanning.

Note❒ Scanning may be completed

while you are performing thecancel operation.

❒ If transmission finishes whileyou are carrying out this proce-dure, it is not canceled.

AAN231F


_

ClearModes

User Tools/Counter

Clear/Stop

AAN205F


Pause/Redial

_

Clear/Stop

Start



52

3

Receiving Internet Fax

You can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E-mail Reception andManual E-mail Reception.

Limitation❒ E-mail with attachments other

than TIFF-F format files cannot bereceived. Senders receive an ErrorMail Notification if their e-mailcontains attachments. You can se-lect whether or not the machinesends this message with User Pa-rameters. See p.80 “User Parame-ters”, Facsimile Reference <AdvancedFeatures> (switch 21, bit 7). How-ever, TIFF-F documents created bythe Saving function of Desktop-Binder can be received.

Note❒ When Reception Protocol is set to

POP3 or IMAP4, you can set themachine to retain incoming e-mailor delete it from the server in “Sys-tem Settings”. See “Settings YouCan Change with User Tools - FileTransfer”, Network Guide.

❒ With User Parameters, you canhave the machine return the ac-knowledgment of e-mail to thesender. See p.80 “User Parame-ters”, Facsimile Reference <AdvancedFeatures> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, themachine periodically checks the e-mail server for incoming e-mail anddownloads it as necessary.E-mail auto-reception should be set in“System Settings”. When you selectauto-reception, set the reception in-terval in minutes.See “Settings You Can Change withUser Tools - File Transfer”, NetworkGuide.

Note❒ If memory runs out, e-mail will not

be received at the specified inter-vals. Reception will resume whensufficient memory becomes availa-ble.

Manual E-mail Reception

The following operation allows youto receive e-mail at all times.

PreparationProgram the Manual E-mail RXfunction to a User Function key({{{{F1}}}} to {{{{F3}}}}) beforehand. See p.72“Set User Function Key”, FacsimileReference <Advanced Features> .

AAAA Press the programmed User Func-tion key ({{{{F1}}}} to {{{{F3}}}}).

Guide display appears.

AAN114F

On Hook Dial

Detail

Standard

Fine

05 06 0

09 10 1

13 14 1

SpaceShift

@. __

ABC DEF

MNO PQR

YZ @. _


g

TransmissionStamp


SwitchRX Mode


Receiving Internet Fax

53

3

BBBB Press the {{{{Start}}}} key.

Accesses the server to check for e-mail.

E-mail is in the server

A Start printing and receiving inthe memory. If the receiving isfinished, the standby displayappears.

E-mail is not in the server

A Press [Exit].


AAN207F


Pause/Redial

_

Clear/Stop

Start



54

3

Received Images

Here is an example of an Internet Fax message sent from this machine and re-ceived on a computer using Outlook e-mail software.The received image varies according to e-mail software.

1. E-mail transmitted without speci-fying a subject in “E-mail Options”.

2. E-mail transmitted with a subjectspecified in “E-mail Options”.

3. FromThe name (e-mail address) of the sender

4. DateThe date and time of e-mail transmission

5. ToThe e-mail address of the recipient

6. SubjectShows the subject specified in "E-mailOptions" at the time of transmission. If nosubject is specified, one is automaticallyassigned in the format shown in 1 above.From "Own Fax Number" ("Own Name")(Fax Message NO. document number)

7. The message is inserted in all e-mails.XXXX is a product name.

8. Attachment FileAny message included by the sender isdisplayed as an attached document.

AAN052S

January 4

This E-mail was sent from "Head Office" (XXXX).

Queries to: [email protected]


55

4. Programming

Initial Settings and Adjustments

You can send information to the otherparty when transmitting or receivinga fax message. This information isshown on the display of the other ma-chine and printed as a report. The fol-lowing information can be sent.

Important❒ You can confirm programmed set-

tings from the User Parameter List.We recommend that you print andkeep the User Parameter List whenyou program or change settings.See p.84 “Printing the User Param-eter List”, Facsimile Reference <Ad-vanced Features> .

❖❖❖❖ Fax HeaderThe Fax Header is printed as theheader of every fax you send. Youshould include your name in theFax Header.

Note❒ You can program up to 32 char-

acters in the Fax Header.❒ You can use characters, sym-

bols, numbers, and spaces.❒ You can set whether or not to

print a Fax Header using [PrintFax Header] under [TX Mode]. Seep.10 “Fax Header Print”, Fac-simile Reference <Advanced Fea-tures> .

❖❖❖❖ Own NameThe Own Name is sent to the otherparty when you send or receive afax using a G3 line. This nameshould include your name. TheOwn Name is shown on the dis-play of the other machine andprinted in a report.

Limitation❒ Own Name works only when

the other machine is of the samemanufacturer, and has the OwnName function.

Note❒ You can use characters, sym-

bols, numbers, and spaces.❒ You can program up to 20 char-

acters as an Own Name.

❖❖❖❖ Own Fax Number (facsimile numberof sender)The sender's Own Fax Number issent to the other party when send-ing a fax using a G3 line. The re-ceived facsimile number is shownon the display of the other machineand printed in a report. This func-tion is available regardless of themanufacturer of the other party'smachine.

Note❒ You can program up to 20 char-

acters in Own Fax Number.

Note❒ When the Key Operator Code is

programmed and turned on, userhave to enter programmed the KeyOperator Code (maximum 8 digit)to operate Key Operator Tools.

❒ This prevents unauthorized peo-ple from changing registration.


Programming

56

4

Programming

AAAA Press the {{{{User Tools/Counter}}}} key.

BBBB Select [Fax Features] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Note❒ If the key operator code is pro-

grammed and turned on, enterthe key operator code (maxi-mum 8 digit) using numberkeys, and then press the {{{{OK}}}}key.

CCCC Select [General Settings/Adjust] us-ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

DDDD Select [Program Fax Information] us-ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

EEEE Program your name and faxnumber.

Programming a Fax Header

A Select [Fax Header] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.

B Enter a Fax Header, and thenpress the {{{{OK}}}} key.

Reference"Entering Text", General Set-tings Guide

Programming an Own Name

A Select [Own Name] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}}key.

AAN215F


_

ClearModes

User Tools/Counter

Clear/Stop



57

4

B Enter an own name, and thenpress the {{{{OK}}}} key.

Reference"Entering Text", General Set-tings Guide.

Programming an Own Fax Number

A Select [Own Fax Number] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

B Enter an own fax number usingnumber keys, and then pressthe {{{{OK}}}} key.

Note❒ To enter a + sign or a space,

press [+] or [Space].❒ If you enter a wrong number,

press {{{{WWWW}}}} , {{{{VVVV}}}} or the{{{{Clear/Stop}}}} key, and then en-ter the number again.

FFFF Press the {{{{User Tools/Counter}}}} key.The standby display appears.

Editing

Note❒ This following procedure explains

how to edit Fax Header, as an ex-ample of editing.

❒ When the Key Operator Code isprogrammed and turned on, userhave to enter programmed the KeyOperator Code (maximum 8 digit)to operate Key Operator Tools.



Note❒ If the Key Operator Code is pro-

grammed and turned on, enterthe Key Operator Code (maxi-mum 8 digit) using numberkeys, and then press the {{{{OK}}}}key.


AAN215F


_

ClearModes

User Tools/Counter

Clear/Stop


Programming

58

4


EEEE Select [Fax Header] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

FFFF Press the {{{{Clear/Stop}}}} key.

All characters are deleted.

GGGG Enter the characters you want toprogram, and then press the {{{{OK}}}}key.

The information for editing areprogrammed.

Reference"Entering Text", General SettingsGuide.

Note❒ Press the {{{{Cancel}}}} key to cancel

editing. The display returns tothat of step E.

HHHH Press the {{{{User Tools/Counter}}}} key.


Deleting

This following procedure explainshow to delete Fax Header, as an ex-ample of deleting.

Note❒ If the Key Operator Code is pro-

grammed and turned on, enter theKey Operator Code (maximum 8digit) using number keys, and thenpress the {{{{OK}}}} key.




AAN215F


_

ClearModes

User Tools/Counter

Clear/Stop



59

4


EEEE Select [Fax Header] using {{{{UUUU}}}} or{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

FFFF Press the {{{{Clear/Stop}}}} key.

All registered characters are delet-ed.


deleting. The display returns tothat of step E.


The display returns to that of stepE.

HHHH Press the {{{{User Tools/Counter}}}} key.



Programming

60

4

Programming Fax Numbers and E-mail addresses

You can program fax destinations using Address Book Management in the KeyOperator Tools menu under System Settings.You can also register the programmed fax numbers and e-mail addresses in aGroup.

Note❒ When you try to return to the standby display after changing the contents of

the Address Book, a message appears stating the destination list has been up-dated. Press [Exit]. The standby display then reappears.

Reference“Key Operator Tools”, General Settings Guide

“E-mail Destination”, General Settings Guide

“Registering Destinations to a Group”, General Settings Guide


61

5. Troubleshooting

Adjusting the Volume

You can change the volume of the fol-lowing sounds that the machinemakes.

❖❖❖❖ On Hook ModeHeard when the {{{{On Hook Dial}}}} keyis pressed.

❖❖❖❖ At TransmissionHeard when the machine sends amessage.

❖❖❖❖ At ReceptionHeard when the machine receivesa message.

❖❖❖❖ At DialingHeard after pressing the {{{{Start}}}}key, until the line connects to thedestination.

❖❖❖❖ At PrintingHeard when a received message isprinted. See p.44 “Print Comple-tion Beep”, Facsimile Reference <Ad-vanced Features> .

Note❒ You can adjust the On Hook vol-

ume when you press the {{{{On HookDial}}}} key. See p.27 “On Hook Dial”,Facsimile Reference <Advanced Fea-tures> .




DDDD Select [Adjust Sound Volume] using{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the{{{{OK}}}} key.

EEEE Select the item you want to adjustusing {{{{UUUU}}}} or {{{{TTTT}}}}.

FFFF Press the {{{{OK}}}} key.AAN215F


_

ClearModes

User Tools/Counter

Clear/Stop


Troubleshooting

62

5

GGGG You can adjust the volume using{{{{WWWW}}}} or {{{{VVVV}}}}.

Note❒ You can adjust the volume by

seven levels.

HHHH Press the {{{{OK}}}} key.


setting and the display returnsto that of step E.

IIII Press the {{{{User Tools/Counter}}}} key.The standby display appears.


When {Facsimile} Key Is Lit in Red

63

5

When {{{{Facsimile}}}} Key Is Lit in Red

If this key is lit, press the key to enter the facsimile mode. Then, refer to the tablebelow and take the appropriate action.

Problem Solutions

A facsimile error has occurred. The facsimile has a problem. Contact your service representative. See p.65 “Error Mes-sages and Their Meanings” The copier will still function normally.

Out of paper Add more paper.

"Loading Paper", Copy Reference

A network error has occurred. • Check the displayed message. See p.65 “Er-ror Messages and Their Meanings”.

• Check the machine is correctly connected to the network, and the machine is correct-ly set. See Network Guide.

• Consult your network administrator.

• When the key is still lit in red even if you take the measures above, please contact your service representative.

AAN116F


05 06 07 0

01 02 03 0

_

ABC DEF GHI

MNO PQR STU

FacsimileJob

InformationSearch

DestinationCheck

Destination


Commu-nicating



Troubleshooting

64

5

When Toner Runs Out

When the machine has run out of ton-er, the symbol appears on the display.Note that even if there is no toner left,you can still send fax messages.

Important❒ The number of communications,

that have been executed after thetoner has run out and that auto-matically-output Journal has notlist, exceeds 100, communicationwill not be possible.

Limitation❒ The Memory Storage Report is not

printed.

AAAA Make sure that the machine is infacsimile mode.

Note❒ If the standby display is not dis-

played, press the {{{{Facsimile}}}}key.

BBBB Press [Exit], and then performtransmission operation.The error message disappears.

Referencep.16 “Memory Transmission”p.21 “Immediate Transmission”

AAN117F


05 06 07 0

01 02 03 0

_

ABC DEF GHI

MNO PQR STU

FacsimileJob

InformationSearch

DestinationCheck

Destination


Commu-nicating



Error Messages and Their Meanings

65

5


If there is an error, one of the following messages may appear on the display. Ifother message appears, follow the message.

Message Causes and solutions

Put original back, check it and press Start key.

Original jammed during Memory Transmis-sion. Place originals that have not been scanned again.

Error occurred, and trans. was cancelled.

A document jam occurred during Immediate Transmission. Press the {{{{OK}}}} key, and then re-send the pages that have not been sent.

An error occurred during Immediate Trans-mission. Press the {{{{OK}}}} key, and then resend the original.

Note❒ There may be a problem with the machine

or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative.

Cannot detect original size. Place original again, then press Start key.

The machine failed to detect the size of the original. Place originals again, and then press the {{{{Start}}}} key.

Memory is full. Scanning will be stopped and only scanned page(s) will be stored.

If you press [Exit], the machine returns to standby mode and starts transmitting the pag-es that have been stored.

Cannot send fax as scanner is in use by another function.

The Copy function is in use. To cancel the job in process, do the following, and then try fax-ing again.

Press [Exit], and then press the {{{{Copy}}}} key. Next press the {{{{Clear/Stop}}}} key. When the mes-sage “[Stop] key was pressed. Stop copying?” appears, press [Stop].

Updating the settings. Re-se-lect dest./functions after up-date finishes.

Wait with the main power switch on. The ma-chine will enter standby mode after it exits from RDS mode.


Troubleshooting

66

5

Check whether there are any network problems.

[14-01]

Cannot find the DNS server or SMTP server.

• Check the DNS server is correctly pro-grammed using the Web browser. See the Web browser's Help.

• Check the SMTP server is correctly pro-grammed using the Web browser. See the Web browser's Help.

• Check the LAN cable is correctly connected to the machine. See "Connecting the Net-work Cable to the Network", Network Guide.

• Check the network connection and radio wave status.



[14-09]

E-mail transmission was refused by SMTP au-thentication or POP before SMTP authentica-tion.

• Check the user name and password for SMTP or POP before SMTP authentication are correctly programmed in Fax Mail Re-ception Account under File Transfer in Sys-tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.

• Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Set-tings You Can Change with User Tools-File Transfer", Network Guide.



[14-33]

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is correctly programmed from Fax Mail Re-ception Account under File Transfer in Sys-tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.



[15-01]

No POP3/IMAP4 server's address is pro-grammed.

• Check the host name or IP address of the POP3/IMAP4 server is correctly pro-grammed using the Web browser. See the Web browser's Help.





67

5


[15-02]

No account name is programmed.




[15-03]

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is correctly programmed from Fax Mail Re-ception Account under File Transfer in Sys-tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.



[15-11]

Cannot find the DNS server or POP3/IMAP4 server.

• Check the DNS server is correctly pro-grammed using the Web browser. See the Web browser's Help.

• Check the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the network connection and radio wave status.



[15-12]

Cannot log on to the POP3/IMAP4 server.





Troubleshooting

68

5

----Out of paper display messageIf the paper tray runs out of paper, “Out of paper. Load it, then press[Exit].” appears on the display, asking you to add more paper.

Note❒ If there is paper left in the other paper trays, you can receive messages as usu-

al, even if the message appears on the display.❒ You can turn this function on or off with the User Parameters. See p.80 “User

Parameters”, Facsimile Reference <Advanced Features> (switch 05, bit 7).

----Network error display messageIf the "Check whether there are any network problems." message appears,the machine is not correctly connected to the network or the settings of the ma-chine is not correct. If you do not need to connect the machine to the network,you can select so that the message disappear and the key goes out with User Pa-rameters. See p.80 “User Parameters”, Facsimile Reference <Advanced Features>(switch 21, bit 6).

Note❒ When you restart connecting the machine to the network, make sure to set

"Display" with User Parameters. Otherwise, you cannot check the status ofthe network connection.


Solving Problems

69

5

Solving Problems

This table lists some common problems and their solutions.

Problem Causes and solutions Reference

Image background appears dirty when received at the other end. Images from the back page appear.

Adjust scan density. p.27 “Image Density (Con-trast)”

Printed or sent image contains spots.

The ADF or ARDF or expo-sure glass is dirty. Clean them.

Make sure that ink or correc-tion fluid is dry before placing originals.

“Maintaining Your Machine”, Copy Reference

Received image is too light. Request the sender to increase image density.

---

When using moist, rough, or processed paper, the printed image may be partly invisible. Only use recommended pa-per.

“Copy Paper”, General Set-tings Guide

When D appears on the dis-play, toner is beginning to run out. Replace the toner car-tridge soon.

“DAdding Toner”, Copy Ref-erence

The machine failed to print re-ceived fax messages.

If this happened when the re-ceive file indicator was lit, a problem such as run out of pa-per or toner might disable printing.

p.38 “Substitute Reception”, Facsimile Reference <Advanced Features>

When B is lit, load paper into the tray.

"Loading Paper", Copy Refer-ence

Message appears blank at the other end.

The original was placed up-side down. Place it properly.

p.11 “Placing Originals”

Both transmission and receiv-ing are impossible.

Make sure that the modular cord is correctly connected.

p.106 “Connecting the Ma-chine to a Telephone Line and Telephone”, Facsimile Refer-ence <Advanced Features>

The terminal adaptor setting is incorrect. Check the setting.

---

Transmission is possible, though receiving is impossi-ble.

The optional terminal adaptor setting is incorrect. Check the setting.

---

Receiving is possible, though transmission is impossible.

The optional terminal adaptor setting is incorrect. Check the setting.

---


Troubleshooting

70

5

When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is not allowed.

If the machine fails to detect the size of the original when the {{{{Start}}}} key is pressed, it performs a receiving opera-tion.

p.14 “If the Machine Cannot Detect the Size of Your Origi-nal”

All fax messages stored in memory have been lost. Those messages include ones stored through Memory Transmis-sion/Reception or Substitute Reception.

When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Fail-ure Report is automatically printed when the machine is turned on. If fax messages stored for Memory Transmis-sion have been lost, check the destinations and resend the messages. If fax messages re-ceived through Memory or Substitute Reception have been lost, ask the senders to resend the messages.

p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference <Advanced Features>

Transmission failed due to "Exceeded max. E-mail size." error.

If the e-mail size specified on the machine is exceeded, an Internet Fax document cannot be sent. Set Max. E-mail Size to OFF, or specify the maxi-mum e-mail size to a larger value. Then, resend the docu-ment.

p.73 “E-mail Settings”, Facsim-ile Reference <Advanced Fea-tures>

Other fax machine's name is not correctly printed or dis-played.

When a destination is pro-grammed in the Address Book using SmartDeviceMon-itor for Admin or Web brows-er, in some languages, the programmed destination may not print or display correctly. When this happens, use ASCII characters (for example: a-z, 0-9).

Problem Causes and solutions Reference


When Things Don't Go as Expected

71

5

When Things Don't Go as Expected

I Want... Operation Reference

to cancel a Memory Transmis-sion.

If the original is being scanned, press the {{{{Clear/Stop}}}} key.

p.19 “Canceling a Memory Transmission”

If the original is being sent or if it is in standby, press the {{{{Clear/Stop}}}} key, [Stop TX], and then [Delete].

p.19 “Canceling a Memory Transmission”

p.13 “Canceling a Transmis-sion”, Facsimile Reference <Ad-vanced Features>

to cancel an Immediate Trans-mission.

Press the {{{{Clear/Stop}}}} key. p.24 “Canceling an Immediate Transmission”

to cancel Internet Fax trans-mission.

Limitation❒ Canceling Internet Fax

transmission is possible only during scanning. It is impossible during com-munication.

Press the {{{{Clear/Stop}}}} key. p.51 “Canceling Internet Fax Transmission”


72

INDEXA

Adjusting the Volume, 61At Dialing, 61At Printing, 61At Reception, 61At Transmission, 61On Hook Mode, 61

Attach Subject, 45Authorized Reception, 42Auto E-mail Reception, 52

B

Batch Transmission, 42Broadcasting, 16Broadcasting Sequence, 18

C

Chain Dial, 42Control Panel, 3CSI->Own Fax Number, 55

D

Destination List, 31, 35Destination Name, 34Detail, 25Display, 5Display panel, 5

E

ECM, 42E-mail Address, 38Entering a fax number, 29Entering an E-mail Address, 31Error Messages, 65

F

Facsimile key, 63Fax Header, 55

Deleting, 58Editing, 57Programming, 56

Faxing, 9Fax Number, 37Fine, 25Functions Not Supported by e-mail

Reception, 42Functions Not Supported by e-mail

Transmission, 42

G

Getting Started, 3

I

Image Density (Contrast), 27Immediate Transmission, 9, 21

Canceling, 24Internet Fax, 41

Canceling a Transmission, 51Precautions, 42Receiving, 52Transmitting, 45

J

JBIG Transmission, 42

M

Manual Dial, 42Manual E-mail Reception, 52Manual Reception Mode, 40Memory Lock Reception, 42Memory Transmission, 9, 16

Canceling, 19

N

Network error, 68


73

O

On Hook Dial, 42Original Type, 26Out of paper, 68Own Fax Number, 55

Deleting, 58Editing, 57Programming, 56

Own Name, 55Deleting, 58Editing, 57Programming, 56

P

Pause, 30Photo, 26Placing Originals, 11Programming, 55

Q

Quick DialSpecifying a destination, 32Specifying a group of destinations, 32

R

Received Images, 54Reception, 40

Auto Reception, 40Manual Reception, 40

Registration Number, 36Resolution, 25Return Receipt, 45RTI->Own Name, 55

S

Scan Settings, 25Standard, 25Switching the Reception Mode, 40

T

T.37 Full Mode, 43Text, 26Tone, 30Toner, 64Transmission Modes, 9TTI->Fax Header, 55

U

User code, 8


74 AE AE B620-8608A

MEMO



Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Trademarks

Microsoft® and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in theUnited States and/or other countries.

Adobe®, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights in those marks.

Copyright © 2005


B6208608A

FAX

Op

tion Typ

e 2018

Op

era

ting Instruc

tions

Fac

simile

Refe

renc

e <Ba

sic Fe

ature

s>

FAX Option Type 2018

Operating Instructions

Facsimile Reference<Basic Features>

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the SafetyInformation in the "Copy Reference"before using the machine.

Getting Started

Faxing


Programming

Troubleshooting

Printed in China

AE AE B620-8608A