fcadv fy 2011-2012 contract overview july 6, 2011
TRANSCRIPT
FCADVFY 2011-2012
Contract Overview
July 6, 2011
Standard Contract
Boiler Plate Language– Inclusion of/Change to the following:
Purpose area of the contract Use of Homeland Security E-Verify System Failure to Perform Provision Dispute Resolution Provision
Attachment I
Manner of Service Provisions– Staffing Levels credentials due within 30 days of
contract execution and with change of key position
Full Time Administrator (ED) Full Time Advocate Services Manager Full Time/Part Time Accounting Manager Full Time Employee serving as Emergency Coordinator Board President
Attachment I Cont’d
Manner of Service Provisions– Individuals to be Served
New provision regarding citizenship
– Training Requirements Deleted provision related to those who can provider in-
service training
– Staffing Changes Due within five (5) business days of vacancy and when
position is filled Must utilize FCADV program contact sheet
Attachment I Cont’d
Personnel Files– Insertion of new requirement to use E-verify for all new
employees hired (effective July 1, 2011) Deliverables
– Records and Documentation– Reporting (Periodic Schedule Expanded)– Core Competency
Shall use FCADV’s Core Competency Curriculum Must seek FCADV approval, if provider uses its own
curriculum
Attachment I Cont’d
Subcontractors– Must seek FCADV approval– Requires affidavits to contain information similar
to that contained in Attachment I of your contract.– Electronic copy of subcontract must be forwarded
to FCADV within 10 days
Performance Measures– Measure reduced for safety plans from 98% to
97%
Attachment I Cont’d
Reporting– Match
● Must be submitted on monthly basis on Exhibit G with actual expenditures
– Inventory● Must be submitted quarterly for that period● Complete inventory due on June 15
Attachment I Cont’d
Monitoring– FCADV is now fully responsible for monitoring
related to Certification (new clause inserted)– Corrective actions plan required to be submitted
to FCADV within 10 days of receiving monitoring report
– FCADV will continue to monitor for VOCA requirements
Attachment I Cont’d
Method of Payment– Matching Funds
Required for FVPSA and STOP funding DVTF and GR are allowable fund sources for matching
purposes Match for STOP project must be directly related to the
project
Prohibition on charging participant for services
Attachment I Cont’d
Special Provisions– Victim Contacts
Must not utilize FCADV funding to mail letters to participants home as a means of contact nor to count as a participant served
Attachment I Cont’d
Exhibits– A – Deliverables– B – Payment Chart– C – Monthly Invoice– D – Statistical Report– E – Monthly Narrative Report– F – Quarterly Inventory Report– G – Monthly Financial Report (due each month with Invoice)– H – Annual Report
*All reporting exhibits will be available online by July 29, 2011
Attachment II
Certification – Match– Lobbying– Debarment– Subcontractors (Attestation)
Monitoring Activities
Monitoring will begin in July 2011 Schedule posted online at link below
http://www.fcadv.org/quality-contract_monitoring.php
Centers may receive an abbreviated (one day) monitoring or full onsite (three day) monitoring based on prior year’s monitoring results
Primary Prevention (PPE)
Deliverables – Exhibit A– 4 Quarterly webinars– 3 Community Action Team Meetings– Update to 5 Year Plan– 2 Rounds of Programming with Youth
Supporting documentation due one month before invoice date
PPE Invoicing (reported on Exhibit C) PPE claims will be forfeited if deliverable not
completed or invoiced within required timeframe
