february 2013 - amazon s3 · march 21, 2013 450 110th avenue n.e., room 108/113 bellevue washington...
TRANSCRIPT
Washington Chapter Chat
February 2013
Incoming President’s Message As we kick off 2013, we reflect on an amazing
previous year and a great Honors & Awards
event in January! It was the perfect way to bring
us together, to recognize our hard work, to
learn, network, celebrate, and begin an exciting
new year for our chapter. Congrats to all of
those honored, especially Christine & Maria!
Following Forum, you can still feel the momentum. The energy;
partnering and collaboration are all still prevalent. So the time is
right for a reverse trade show, a large chapter award, vivacious
newsletters, membership growth, philanthropy, and working
together across all entities as one big team & family.
I'm proud to be part of carrying these forward, but it truly takes a
village, so we encourage all those interested to join us on any of
the committees or projects we are undertaking. Please contact any
board or committee member to get involved, we'd love to have
you! We will also be focusing on our Strategic Plan at our
Excellence in Procurement Summit in Bellevue next month,
engaging each of you in helping the chapter enhance its focus and
reach its goals!
With all the changes occurring around us, a long hectic legislative
session, procurement reform, and all the priorities hitting everyone
at once, I want to take a moment to thank you again for your time,
your hard work, and your dedication to the chapter, the state, and
public procurement. Thank you also for electing me as your
President, I hope to successfully lead the chapter through a positive
year with many fantastic accomplishments to celebrate!
Enjoy your day, look for the next Chapter Newsletter coming soon,
and see you in March!
Best regards,
Cheral
Upcoming Events
March Purchasing Month
Excellence in Procurement Summit
March 21, 2013
450 110th
Avenue N.E., Room 108/113
Bellevue Washington 98009
WASHINGTON STATE CHAPTER
2013 OFFICERS
President Cheral Jones, CPPO, CPPB [email protected] Vice President Cathy Robinson [email protected] Treasurer Ken Matthews [email protected] Secretary Tim Shay [email protected] Membership Secretary Cynthia Shaw, CPPB [email protected] Past President Nelson Park, CPPO, CPPB [email protected]
Inside this Issue
Member Spotlight
Article of the Month
H&A Recap
Buyer/Manager of the Year
CPPB/CPPO Certification
and more……
Entertainment
Member Spotlight
NAME Glen McNeill
PERSONAL STATS: Full time single father of two that enjoys spending time with
friends and family.
EMPLOYED BY: The Department of Enterprise Services
HOW LONG 8 months
NIGP CHAPTER MENMBER SINCE: January 2013
WHAT DO LIKE ABOUT YOUR JOB: Working closely with customers and vendors to
resolve difficult issues and meeting the different people around the state involved in State
Purchasing.
WHAT ADVICE WOULD YOU GIVE SOMEONE NEW TO YOU PROFFESION:
Take every opportunity to learn from the people around you. They have a wealth of information
that can make the transition into public procurement so much less daunting.
The Washington Chapter Chat will be published bi-monthly:
February, April, June, August, October and December.
Do you have something to share with your purchasing peers?
Want to be a newsletter contributor?
Benefits: Receive re-certification points for articles published
Get published in an upcoming newsletter
Get entered in the 2013 best article of the year contest
You may submit articles to Heidi Bohl at [email protected] for publication in
April’s Edition by March 30th
June’s Edition by May 30st
August’s Edition by July 30th
October’s Edition by September 30th
December’s Edition by November 30th
February’s Edition by January 30th
Bring on the Competition
Most purchasing departments have the responsibility for determining
when and how competition is used to obtain needed goods and
services. In my opinion, ensuring fair and open competition is one of
the most important responsibilities in procurement. Why? I think it is
because purchasing has a fiduciary duty1 to taxpayers for ensuring
their tax dollars are spent wisely.
Competition among companies who want to do business with the
government is the best tool we have for saving taxpayer dollars. In
2010 the federal government estimated that promoting more
competition in federal contracting would save up to $40 billion a year in taxpayer money.2 Ten
years ago I conducted a study for the State of Washington that compared the rates used by 210
different companies providing professional services for the state on contracts awarded without
competition, with those same companies’ rates on contracts awarded with competition. On
average the rates were 39% lower with competition. Think about this when you contemplate a
decision that lessens or even possibly eliminates competition.
Avoiding competition probably means paying more for something. We have all seen examples of
government waste or heard stories of a government agency wasting taxpayer dollars for lavish
“training” conferences such as the one in the news several months ago in Las Vegas. Those of us
in purchasing need to be particularly aware of how we manage the taxpayer dollars entrusted to
us. Remember this when you make purchasing decisions, including whether or not to use
competition: “It’s not your money!”
Purchasing can make decisions to seek competition, even if it is not required. For school
districts, the rules requiring competitive purchases are very relaxed. Quotes are not required
unless the purchase exceeds $40,000 and a formal bid is not required until $75,000. For several
years now the Tacoma School District Purchasing Department has insisted on using competition
in the form of quotes for purchases we make above $5,000. So far this fiscal year, we estimate
our competitive bids and quotes have saved the District $1.6 million.
We are all experiencing government budgets that are flat or declining. What better time to bring
on the competition?
1 A fiduciary duty is a legal or ethical relationship of confidence and trust between two or more parties. Wikipedia,
2012 1 Reforming Government Contracting, The White House 21
st Century Government, 2010
BY STEVE DEMEL, CPPO Tacoma School District
Washington State Chapter of NIGP Annual Business Meeting
Honors, Awards and Recognition January 17, 2013
A short summary from this event:
Local Performance Center
Presented by Brian Willett, State Auditor’s Office
The State Auditor’s Office has a resource site for performance management: http://www.sao.wa.gov/PerformanceCenter
A class offering on performance management will be offered at the Excellence in Procurement Summit on March 22nd.
Road to the Pareto Award
Presented by April Alexander, Sound Transit
Sound Transit staff can be a resource as you work towards the OA4 award, which needs to be earned before the Pareto Award.
Honors and Awards 2012 Buyer of the Year: Maria Mayhue, CPPB, City of Yakima
2012 Manager of the Year: Christine Warnock, CPPO, Department of Enterprise Services (DES)
2013 Officers
President: Cheral Jones
Vice President: Cathy Robinson
Treasurer: Ken Matthews
Secretary: Tim Shay
Membership Secretary: Cynthia Shaw
Using the SIPOC Model
BY JOSH KLIKA WSDOT
Thanks to Brian Willett, Performance Analyst from the Washington State Auditor, many of our chapter members have been given the opportunity to work with the SIPOC Model (Supplier/Inputs/Process/Outputs/Customers) for process improvement.
Mr. Willett provided Logic Models &Performance Measurement Training on 10/3/12 in Yakima and 02/14/13 in Seattle. Chapter Member Glen Nakamichi previously described the October class in the January edition of our newsletter. To read Mr. Nakamichi’s article, click on this link: Logic Models & Performance Measurement (If the link does not work, you can go to the Chapter site under “Member Services” and click on
“Archives” to access the 2012 Newsletter.)
If you did not have the opportunity to attend the previous classes offered by Mr. Willett, an
opportunity will be available to learn about performance management at the Excellence in
Procurement Summit on March 22nd. Also, The State Auditor’s office provides a resource site
at:http://www.sao.wa.gov/PerformanceCenter
Buyer of the Year
Maria Mayhue, CPPB, (left) with Sue Ownby receives the 2012 Buyer of the Year award at the Washington State Chapter of NIGP Honor & Awards Meeting on
January 17, 2013.
The National Institute of Governmental Purchasing (NIGP), Washington State Chapter, recognized Maria Mayhue as 2012 Buyer of the Year. Maria is a 16 year veteran of the City of Yakima Purchasing Division, Maria’s contributions are numerous. Maria consistently “exceeds and excels” every day at work, always keeping an open mind and looking for a better way to do something. Maria directly contributed to many of the policies and procedures that are in place today by the City of Yakima and Yakima County. Maria obtained her CPPB Certification in 2008. She has earned over 250 credit hours of training in procurement. She encourages her staff to obtain training and certification, and hosts local training opportunities whenever possible, to help make training more accessible. She received APWA Certification (American Public Works Association) for contract administration on 09/24/10 and has helped to host several of the APWA/CASC classes held in Yakima, WA. She created the City of Yakima Surplus Disposal Policy in 2009, which was adopted by City Council that same year. The policy has helped to streamline the surplus disposal process for the City, saving storage costs and staff time and increasing revenues. Maria has drafted and is currently working to implement a new Yakima County Surplus Disposal Policy.
She was directly involved with the implementation and administration of the City’s first ever procurement card program. She has presented to management, the potential for realizing significant rebates through the program.
Manager of the Year
Christine Warnock, CPPO, (left) with Cheral Jones receives the 2012 Manager of the Year award at the Washington
State Chapter of NIGP Honor & Awards Meeting on January 17, 2013.
A model public procurement officer, she carries herself with inner beauty, grace, and impeccable style while shouldering massive responsibility each day. She represents us with pride and commitment as she works with top executives on complex issues, always keeping in mind what is in the best interest of the state, her staff, our customers and our business. With a perfect balance of strength and compassion, she makes decisions, enforces policies, and sets the tone for a professional knowledgeable procurement program. She ensures that we know exactly what is expected of us and empowers us to do our jobs with autonomy, knowing she is there the second we need her. She appreciates our individual strengths, encourages us, applauds us, and respects us. 2012 was a challenging year, as she led us through the largest merger in state history. Moving into a new agency and a new contracting division, under a new assistant director, to a new building and to two different floors, all of which occurred in the middle of procurement reform. She was busy rewriting new statutes, rules and policies, and handling countless legislative inquiries. But she still took time to comfort staff, customers and vendors through these significant changes. She never forgot the importance of keeping everyone in the loop, and always had our back… She even continued to fight for flex schedules and fun team-building events that lifted spirits and boosted morale. A CPPO and CPPB herself, she supports NIGP, champions study groups, pays for certification and training, and includes it in staff PDPs. She paid for 35 staff to become Chapter members and 20 others outside our program to become national members. She let them volunteer at Forum, and allowed me the time required to be co-chair, and to accept the nomination for Chapter President.
Congratulation to the 2012 Fall UPPCC Certification Class
Mr. David A. McLean Seattle City Light Seattle, WA
Ms. Cathy Robinson Snohomish County Everett, WA
Ms. Priscilla J. Ricci Clark County Vancouver, WA
Ms. Mary Schindler Law Enforcement Support Agency Tacoma, WA
Mr. Michael E. Wolfson City of Vancouver Vancouver, WA
Chapter Membership Certification to date: 119 Chapter Membership Certification to date: 25
National Certifications to date: 9,085 National Certifications to date: 2,209
The Chapter is offering a two-day CPPB Prep class on April 22nd & 23rd, 2013 in Tumwater, WA.
Course Description:
In an effort to prepare candidates for the computer-based CPPB exam containing 175 questions, this course provides a review that addresses key information on topics identified in the 2008 UPPCC Body of Knowledge. Considered as a tool to help the student in assessing their own strengths and weaknesses, as they relate to the subject matter, this course is only a part of the candidates overall study plan for preparation. Participation in this class does not guarantee success on the examination.
Please visit the Chapter website for more information about this class and other training opportunities
at https://www.wanigp.org/index.cfm
The Washington State Chapter established a Scholarship Program to assist
members in furthering their professional skill set. For more information visit
https://www.wanigp.org/chapters/nigp-wanigp/scholarship_program.cfm
Purchasing Month – March 2013
In honor of Purchasing Month, the WASHINGTON STATE CHAPTER OF NIGP presents its ninth annual Excellence in Procurement Summit on March 21, 2013 from 8:30 am – 4:00 pm at Bellevue City Hall, Bellevue, WA.
The purpose of the event is to gather public procurement professionals together to further educate ourselves and celebrate our profession.
See attached Agenda for this event.
2013ProcSummitAgenda.pdf
To register, access directions and parking information please visit the Chapter website at https://www.wanigp.org/insidepages/meetings/
The Annual NIGP Forum is the largest North American educational conference exclusively for individuals in public procurement. This year’s 68th event will be held in “The Sunshine State”.
To view the 2013 Forum registration fees please visit http://nsite.nigp.org/Forum/Registration. Register before April 30th to take advantage of the Early Bird discounts.
For more information about the Forum, Networking opportunities, Workshops, Golf Tournament and Expo visit the NIGP Forum “Connecting Procurement Communities” site at http://nsite.nigp.org/Forum/Home.
March is Purchasing Month
PROMOTE YOUR PROFESSION
Purchasing Month - 101
Events and Activities
The events and activities we produce during the month of March accomplish the goal of promoting the importance of public procurement. Please take this opportunity to plan and implement activities in your area. Plan events that involve your whole department, agency and community. Partner with other agencies or pool your resources with a chapter event. Be creative in finding sponsors to help offset costs.
Below are just a few ideas to get the brainstorming started in your department or local NIGP Chapter.
Get involved and plan for some fun and important activities:
Encourage your county, township, city, etc., to proclaim March as Purchasing Month.
If you’ve already obtained a proclamation, see if you can get it renewed and/or announced again.
Try making a presentation in your community colleges or universities on Purchasing as a profession.
Send a press release to your local press on all the activities happening in your area.
Partner with other agencies or your chapter to generate a public event. See if you can find sponsors to offset costs.
Make sure your agency is aware that March is Purchasing Month by announcing it at your staff meetings; sending a notice of events to your HR office and to your boss.
Generate a fundraising activity for a local charity or scholarship fund that lets the public know who you are and why you care.
Hold events in your department every week. They can be as simple as having a “P” day where you have popcorn and purchasing bingo in the afternoon, a pizza party, and Peach or Pistachio ice-cream to something more complex like a scavenger hunt.
If you need any assistance, contact [email protected] for more information.
Public Servants Doing Public Service Opportunity Continues
In an effort to continue our Chapter’s public service, we will host another repackaging event at Northwest Harvest on Saturday, March 30th, at warehouses in Kent and Yakima: Kent Warehouse 1:00 pm – 3:00 pm Yakima Warehouse 1:00 pm – 3:00 pm 22220 West Valley Hwy. (68th Ave. S.) 911 S. 3rd St. Kent, WA 98032 Yakima, WA 98901
If you are interest in being part of this WA Chapter of NIGP charitable event by giving back to the community, please contact
Heidi Bohl at [email protected] or 360-701-0201 for the Kent Warehouse Event
Christina Payer at [email protected] or 509-576-6696 for the Yakima Warehouse Event
Spots are limited, so please sign up right away. It is a great opportunity to get to know your peers outside of the workplace.
The mission of Northwest Harvest is to provide nutritious food to hungry people statewide in a manner that respects their dignity, while fighting to eliminate hunger. Their vision is ample nutritious food is available to everyone in Washington State.
Northwest Harvest is the only non-profit food bank distributor operating statewide in Washington with a network of more than 350 food banks, meal programs and high-need schools. They provide over 1.7 million meals every month to this network.
If you or some you know would like to be part of the Charitable Events Committee or have suggestions for future charitable events please contact Heidi Bohl.
At the December 15th event in Kent, Chapter members helped package 9,000 pounds of bulk rice into individual 2 pounds family size bags, which will help feed 7,500 families.
At the December 15th event in Yakima, Chapter members helped pack 235 boxes of
fruit which will help feed 4,000 families.
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Across
3 a provider of goods or services 5 proof of payment 6 vendor 8 products are made of this 11 an internal order given to a
buyer 13 used to hold goods 16 a bill 18 try to reach an agreement 19 a written guarantee promising
to repair of replace 20 a formal and legal binding
agreement 21 authorized to make purchases 22 free on board 24 radio frequency identification
Down
1 quote 2 purchaser 4 stipulated or agreed
requirements 7 the detailed coordination of a
large and complex operation 9 acceptance of an order 10 a person who buys goods from
a business 12 product in stock 14 purchase order 15 an offer to sell goods or service 17 a person in charge of an
organization or staff 20 cash on delivery 23 an offer to do work of supply
goods at a stated price
