February 28, 2012

Hosts:Carol Dombek

Teresa Kittridge

Welcome and Introductions Grant Contracts/Webinars Sub-Grantee Guide Rights to Project Data Reporting Expense Reimbursement Request Leveraged Funds Report 1512 ARRA Stimulus Report Narrative Report Participant Tracking/Reporting Participant File Checklist Monitoring

Introduce yourself/organization Brief summary of your project

Is there anyone who has not received communication from DEED re: contract?

Monthly Webinars: First Tuesday of every month 10:00 – 11:00 EXCEPT April 2012 – Wednesday, April 4 Administrative updates Project presentations Grantee updates

www.gwdc.org/initiatives/msesp/grantee_info.html

Posted on GWDC website Includes:

Overview of grant contracts Overview of reporting process and forms Overview of participant tracking/reporting

www.gwdc.org/initiatives/msesp/grantee_info.html

All products produced using MSESP/DOL funds must be shared, as well as submitted to DOL to be made available through their Workforce Solutions website

Product Identification Form All products must include the following statement:

“This workforce solution was funded by a grant awarded by the US Department of Labor's Employment and Training Administration. The solution was created by the grantee and does not necessarily reflect the official position of the US Department of Labor. The Department of Labor makes no guarantees, warrantees, or assurances of any kind, express or implied, with respect to such information on linked sites and including but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This solution is copyrighted by the institution that created it. Internal use by an organization and/or personal use by an individual for non-commercial purposes is permissible. All other uses require the prior authorization of the owner.”

Report templates (except 1512) on GWDC website

Fiscal Report (Request for Payment) - monthly

Leveraged Funds Report - monthly 1512 ARRA Stimulus Report – within 4

calendar days after quarter end Narrative Report – within 15 days after

quarter end Participant Tracking/Reporting

Report: Required:

Narrative Report Quarterly

Report 1512 – ARRA Stimulus 4 calendar days after end of each quarter

Fiscal Report/Request for Reimbursement Monthly

Leveraged Funds Detail Report Monthly

Participant Enrollment (RAD System) As needed

Participant Tracking/Updates (RAD System) As needed

Other Reports As requested

Submit monthly For WSAs, this is the same as your FSR 15% line item flexibility (except for Admin &

Equipment) If you included ‘Equipment’ in your budget –

Move to ‘Materials/Supplies’ if it does not meet the DOL definition: $5,000 or more per unit cost (needs prior approval from DOL)

If purchasing equipment with per unit cost of $5000 or more (even if grant is not covering full amount) MUST obtain prior approval from DOL

All of your match and in-kind is to be reported as Leveraged Funds

VENDOR PAYMENTS OF $25,000 OR MORE FOR THIS QUARTER

Period 1-1-11 thru 3-31-11

WSA/OTHER:  

MN State Sector                                

 

Names of Vendors that Received at Least One Payment of $25,000 AmountDescription of

Service/Product 

GRANT ID NUMBER/S _________________

 

 

Vendor 1     

 

Vendor 2        

Vendor 3     

 

Vendor 4     

 

   

Please insert additional rows if you need to add vendors  

   

  Total $0  

                               

Please note: 1. Please report only for this quarter (1-1-11 thru 3-31-11).

2. DOL is no longer requiring reports for vendors who received payments of less than $25,000 in one payment. If a vendor did not receive one payment of at least $25,000, you no longer need to list the vendor and the amount of the payment.

3. Please list only vendors that received at least one payment for $25,000.

4. If a vendor received at least one payment for $25,000 and smaller payments were also paid to the same vendor, add up all the payments made to the vendor during the quarter.

5. Vendor payments include payments to schools.

6. For guidance for vendor/subgrantee definition, see the last tab.

Directions:

1. Cell C4, please list the name of the sub-recipient (WSA).

2. Cell D9, indicate grant ID number/s (i.e., 8059200).

3. Cells C10 thru C13, please list the names of the vendors who received at least one payment of $25,000. For each vendor, please list the amount received in cells N10 to N13.

4. Cells P10 thru P13, please describe the service or product of the vendors.

JOBS FUNDED WITH RECOVERY ACT DOLLARS - MN State Sector Grant

Period 1-1-11 thru 3-31-11

SUB-GRANTEE (RECIPIENT) INFORMATION* (i.e., WSAs, etc.)

Please indicate the number of hours per week that staff work to be considered full-time        

   

  Title or Description of Employee # of Hours Worked in Quarter Grant ID Number  

Example Job Counselor 100 8059200  

Example Student Worker_____________________________50

8059200  

     

Employee 1        

Employee 2        

Employee 3        

Employee 4        

   

Please insert additional rows here if you need to add employees  

   

        Total hours  0              

SUBCONTRACTOR FTE INFORMATION* (i.e., WSA subgrants to a subcontractor)

Please indicate the number of hours per week that subcontractor staff work to be considered full-time    

   

  Title or Description of Employee # of Hours Worked in Quarter Name of Subcontractor  

Example Job Counselor   200 HIRED  

   

Employee 1        

Employee 2        

Employee 3        

Employee 4        

   

Please insert additional rows if you need to add employees  

   

        Total hours  0            

VENDOR FTE INFORMATION*

Please indicate the number of hours per week that staff work to be considered full time          

   

  Title or Description of Employee # of Hours Worked in Quarter Name of Vendor  

Example Job Counselor   200 YouthLink  

   

Employee 1 

     

Employee 2 

     

Employee 3 

     

Employee 4 

     

   

Please insert additional rows if you need to add employees  

   

        Total hours  0            

Submitted quarterly

Summary of general grant activities Outcome Summary Table

Status update on partnership activities

Update on leveraged resources

Status of Deliverables

Challenges to project progress

Promising Approaches, Practices, Lessons Learned

Participant Registration Form Include verification of, at minimum:

Age Residency SS# Right to work Selective service registration (if applicable)

WIA Complaint/Data Privacy/EEO Training Completion/Placement

Information All forms on GWDC website

www.gwdc.org/initiatives/msesp/grantee_info.html

List of items to be included in participant

files Note:

Participant Assessment Supportive Services Policy Veterans Preference

DOL RAD system Designate someone from your

organization Send name/contact information to get

registered with RAD RAD webinar will be scheduled for

early March

DEED Monitors Program Fiscal