federal modern workplace trends · federal modern workplace trends. federal real property...
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FEDERAL MODERN WORKPLACE TRENDS
FEDERAL REAL PROPERTY ASSOCIATION WASHINGTON DC 15 JULY 2019
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Through the Years… DRIVERS
2010 2015 2013
20XX 2014 2012
Telework Enhancement
Act
No Net New
Freeze the
Footprint
Reduce the Footprint
Consolidation Funds made available
Dispose of Unneeded
Real Estate
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• More women than men graduating from colleges
• Aging Population…multiple generations…50% millennials by 2021
• 30% self-employed and rising
• Most educated generation
• Retirement age on the rise (67)
• 150 year old person alive
• 90% of the data in the world today was created in the last 2 yrs
• 57% of the jobs of the 1960s don’t exist today
We are changing… DRIVERS
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DRIVERS
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Before After
26,326 USF 13,468 USF
306 All-In UR
156 All-In UR
$79/SF Rental Rate
$32/SF Rental Rate
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FEMA’s Mission Driven Workspace Tracey L. Showman, Chief Administrative Officer
July 15, 2019
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FEDERAL REAL PROPERTY ASSOCIATION Federal Modern Workplace Trends
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Leaders’ Principles Drive Change
Operational concepts of Joint Field Office (temporary, open layout with no partitions, highly adaptable and collaborative)
Tailored to mission versus individual Deployment-based mindset
Responsiveness and accountability through openness and collaboration
Work accomplished anywhere
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Every Employee is an Emergency Manager Former FEMA Administrator
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Transforming Our Workspace
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Transforming Our Workspace
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Collaborative and flexible through technology and furniture
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Listen. Learn. Evolve.
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Limited individual workspaceMore private officesDistractions/Noise
Lack of privacyImpedes productivity
Open seating = anxietyEasy for germs to spread
FEMA’s Workplace
Transformation
Balancing Agency Mission, Employee Needs and Manage Cost
Expand private officesHigher partitions/panels
Cubicles with doorsMore/different meeting spacesQuiet space – head down work
Seating reservations for certainty
?
Closed Workspace
Employee PreferenceMany Offices
Inefficient Costly
Open Workspace
Business PreferenceFewer Offices
Highly EfficientHighly Cost Effective
Cost savings - $16 MReduced Rent Bill - $88 M
Increased collaboration Agile and responsive
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Federal Judiciary’s Integrated Workplace
Initiative
Melanie Gilbert Chief, Facilities and Security Office
Administrative Office the U.S. Courts
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People (Change Management)
IWI
What is the Integrated Workplace Initiative?
Created initially to reduce space and save rent, IWI is a new way to design judiciary workspaces. It has three key parts.
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Architectural Design
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Business Technology Solutions
• Mobile Friendly IT Equipment and Wireless Connectivity
• Reservation System • Electronic In/Out Board • Robust Teleconferencing, Video
Conferencing and Virtual Collaboration
• Operation Paper Tiger
• Creation of Office Electronic Record Filling System 21
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People (Change Management)
Employee Newsletters
Telework Expansion
Office Etiquettes
22 • Two Post-Occupancy Surveys
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