Interagency Collaboration in Changing Environments

FEDERAL PLANNING DIVISION REGIONAL TRAINING WORKSHOP

The Federal Planning Division (FPD) of the American Planning Association (APA) is pleased to announce its second regional training workshop. The objective of this regional workshop is to provide a venue for participants to share their planning knowledge, successes, and concerns with colleagues from other federal agencies in ways that will promote interagency collaboration. This workshop will provide opportunities to learn about new approaches for leveraging change. In this one-day training workshop, people can share lessons learned, gather new ideas, and discuss ways to partner in the

following three tracks:

· Succeeding Beyond Transitions · Beyond Bollards, Boulders, and Berms · Harnessing New Technologies

Planners and consultants who work in the fields of regional planning, city planning, urban design, landscape architecture, architecture, environmental engineering, historic preservation, natural and cultural resource management, and other related fields are welcome to participate in the FPD’s regional training workshop.

November 29, 2016 • Washington, D.C.

FEDERAL PLANNING DIVISION REGIONAL TRAINING WORKSHOP

Submission RequirementsThe workshop is open to presenters and non-presenters. There is no registration fee. Presenters will have two ways to share their expertise: 1) as individual presentations (choose 15, 30, or 45-minute presentations); 2) as a panel discussion (1 hour total) up to three speakers and an identified moderator. Participants need not prepare papers to present at the workshop.

Planners interested in submitting a presentation proposal must do so using an abstract template found on-line at FPD APA’s website: https://www.planning.org/divisions/federal/

The submission must include the following items:

1. A presentation title

2. The presenter’s name, title, agency/company affiliation, email, and phone number

3. A presentation summary of no more than 500 characters

4. An indication of which track the presentation should be assigned to (i.e. Track 1, 2, or 3)

5. An indication of what type of presentation this will be (individual or panel discussion)

6. An indication whether or not the presenter wants their session to be approved for American Institute of Certified Planners (AICP) Certification Maintenance (CM) units. Although seeking CM credit is optional, for the benefit of participants, presenters are strongly encouraged to do so by submitting a brief justification, which is an explanation of no more than 300 words that describes how the presentation meets AICP CM requirements. If you have questions about CM requirements, please contact Dr. Mark Gillem at mark@uoregon.edu

Justification for AICP Certification Maintenance Criteria for the Content of CM activities. The content of CM activities must be designed to 1) meet a specific planning-related training objective; 2) teach subject matter in appropriate depth and scope for the level of the typical AICP member, a practicing planner with at least two years of professional experience; 3) be non- promotional in nature – program content must be unbiased – an organization’s services or products

may only be discussed prior to or after the completion of the CM credit portion of the activity; 4) address demonstrated educational needs of AICP members; and 5) communicate a clearly identifiable educational purpose or objective.

Criteria for the delivery of CM activities. CM activities must be led by one or more experts on the subject matter discussed during the activity. An expert as defined by the APA is a professional who has made a contribution to the profession through practice, teaching, research or publications; completed works that proclaim individuality and mastery of the principles of planning taught; and whose work demonstrates outstanding quality and professionalism. CM activities must use learning methodologies and formats that are appropriate to the activity’s educational purpose or objectives. The delivery of CM activities must involve the use of materials that do not include any proprietary information. Materials used during the CM credit portion of the activity must be solely for educational purposes.

Following a blind peer-review process, presentations may be accepted for delivery at the workshop. All presentations must be in English.

Please note that expenses associated with hotel accommodations, travel, and additional excursions are the responsibility of individual participants.

Workshop Preparation ScheduleDeadline for Abstract Submission October 22, 2016 Acceptance Letter for Abstracts (via email) November 4, 2016 Registration Deadline November 14, 2016

Workshop ProgramNovember 29, 2016: 8:30am to 5:00pm

Workshop Abstract SubmissionAbstracts should be submitted to Workshop Program Chair, Holly Workman (holly@urbancollaborative.com)

Workshop RegistrationTo register for the workshop, please sign-up online at: https://www.eventbrite.com/e/fpd-regional-training-workshop-washington-dc-2016-tickets-27911207172

Speakers and non- speakers must register for the conference. Please register early as space will be limited.

Workshop Organizing Committee

Mark Gillem, PhD, FAIA, AICP, Workshop Chair, University of Oregon and The Urban Collaborative

Holly Workman, Program Chair, The Urban Collaborative

Aaron Briggs, AICP, FPD Chair, HB&A

Jill Schreifer, AICP, Local Coordinator, The Urban Collaborative

Jerry Zekert, U.S. Army Corps of Engineers

Kim Toufectis, NASA

Andrea Wohlfeld Kuhn, FAICP, LEED Green Associate, U.S. Army Corps of Engineers

Kasia Kubiak-Smulka, U.S. Air Force

Derek Meyers, Department of Defense

Workshop SponsorsAmerican Planning AssociationAmerican Planning Association Federal Planning Division

Workshop Site and AccommodationsThe National Building MuseumAccommodations are not part of the program

InquiriesPlease use the following information when making inquiries regarding the workshop:FPD DC 2016, 800 Willamette, Suite 790, Eugene, OR 97401Phone: 925.389.6177 Fax: 510.892.2953E-mail: holly@urbancollaborative.comWebsite: https://www.planning.org/divisions/federal/

This Regional Training Workshop will give planners working for and with federal agencies opportunities to present their work in the following three tracks:

About the workshop

TRACK 1: SUCCEEDING BEYOND TRANSITIONSChange happens. What happens to plansas budgets shrink or grow, as missionsrealign, and leaders shift positions? Themost effective plans succeed beyondthese transitions. Transitions are criticaltimes to ensure appropriate continuity butalso to leverage continuous improvement.If conducted properly, a transition period can lay the groundwork for action that helps mitigate uncertainty and creates the conditions for success. How can planners leverage leadership transitions and mission changes to provide a window of opportunity for organizational renewal and evolution? What are the methods and strategies to ensure leaders maximize opportunities and clearly address planning challenges? What are the steps to ensure a successful transition process? How do planners ensure continuity in the planning process and consistency in plan execution through leadership changes? As installation support funding patterns transition to reliance on public-private partnerships, what should federal installations of the future be? For example, should a military base or national park be focused on direct mission uses only and rely on the local community for support services like hotels, housing, and retail services? Presentations in this track will address how federal agencies successfully respond to leadership and mission transitions.

TRACK 2: BEYOND BOLLARDS, BOULDERS, AND BERMSNew threats to federal properties emerge on a regular basis. For planners, creating safe and secure sites is increasingly important in today’s changing environment. When considered in isolation, traditional methods to defend against attacks like adding bollards, strategically placing boulders, or lining perimeters with landscaped berms may seem adequate. But as threats change - these approaches become less useful. Car bombs give way to lone shooters. Suicide bombers may be replaced by drones. As these threats continue to evolve, how can federal planners create safe places without resorting to prison-like compounds? How can the physical design help detect, defend against, respond to, and mitigate the effects of terrorism? How have new innovations in security detection influenced our land-use and the creation of safe spaces? Where do principles of crime prevention through environmental design fit into the discussion? How do we ensure that plans live beyond changing threats? In this track, planners will address these questions and offer ideas that can move us beyond the limited range of solutions that have been the norm.

TRACK 3: HARNESSING NEW TECHNOLOGIESEmerging technologies fundamentally change how we plan, develop, and manage our federal landscapes. Planners adopt new technologies to plan, communicate planning concepts, and engage stakeholders in the planning process. Technology has not only changed the way we plan, but also how we monitor and manage our environment. How can planners use technology as a tool for public participation and partnership? What advances in 3D modeling have helped planners test various scenarios to expedite the planning process and provide more accurate data to evaluate plans? What technologies are helping federal planners and their clients better understand critical issues such as energy reduction, water conservation, waste mitigation, and stormwater management? Presenters will discuss a wide-range of systems for analysis and interpretation; design and planning; monitoring and control; and execution and maintenance. Presentations in this track will focus on ways to leverage technology to improve the planning process, products, and decision-making.