CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

Federal Program Monitoring Update

2012 Co-op Directors’ Conference

Cindy Kazanis, Education Administrator

Federal Program Monitoring Office

September 20, 2012

TOM TORLAKSONState Superintendent of Public Instruction

Training Objectives

• Review 2011–12 Reviews

• Overview of 2012–13 Reviews

• Program Instrument Update

• Upcoming Activities

• FPM Support

• Contact Information

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TOM TORLAKSONState Superintendent of Public Instruction

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2011–12 FPM Reviews

• Cycle B (on-site): 59 Reviews

• Cycle D (online): 60 Reviews

• Direct Funded Charter Schools: 13

• County Offices of Education: 10

TOM TORLAKSONState Superintendent of Public Instruction

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2011–12 Cycle B Frequency of Non-Compliant Items by Program Item

Program Item Title Source Frequency

Compensatory Education-Cycle B SSC Approves SPSA II-CE 08 39

English Learner-Cycle B SSC Develops and Approves SPSA II-EL 06 32

English Learner-Cycle B ELAC I-EL 02 27

Compensatory Education-Cycle B

LEA disburses funds consistent with ConApp III-CE 18 26

English Learner-Cycle BAdequate General Funding for English Learners III-EL 09 26

English Learner-Cycle B EIA Funds Disbursed to School Sites III-EL 11 26Compensatory Education-Cycle B School Site Council (SSC) II-CE 07 25Compensatory Education-Cycle B Supplement not supplant with CE $ III-CE 19 23Compensatory Education-Cycle B

LEA/SSC annually evaluate SPSA services IV-CE 28 20

English Learner-Cycle B Reclassification IV-EL 14 19Compensatory Education-Cycle B SSC Approves SPSA II-CE 08 39

TOM TORLAKSONState Superintendent of Public Instruction

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2011–12 Cycle D Frequency of Non-Compliant Items by Program Item

Program Item Title Source Frequency

Compensatory Education-Cycle D SSC Approves SPSA II-CE 08 24

Compensatory Education-Cycle D School Parent Involvement Policy I-CE 02 20

Compensatory Education-Cycle D

LEA disburses funds consistent with ConApp III-CE 18 18

Compensatory Education-Cycle D School Site Council (SSC) II-CE 07 18

English Learner-Cycle DIdentification, Assessment, and Notification II-EL 04 18

Compensatory Education-Cycle D Supplement not supplant with CE $ III-CE 19 17Compensatory Education-Cycle D LEA equipment inventory III-CE 21 14Compensatory Education-Cycle D LEA Parent Involvement Policy I-CE 01 14Compensatory Education-Cycle D LEA: Admin. charges; time accounting III-CE 20 14Compensatory Education-Cycle D

PI Notification to Parents Required Elements II-CE 11 14

Compensatory Education-Cycle D SSC Approves SPSA II-CE 08 24

TOM TORLAKSONState Superintendent of Public Instruction

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C

A

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2012–13 Calendar

March 2012LEA selection including direct funded charters

June 2012 Release common school sites and program names

August 2012LEA Trainings in Sacramento and Pomona

September 2012 On-site reviews begin

March 2012 Online reviews begin

TOM TORLAKSONState Superintendent of Public Instruction

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2012–13 FPM Reviews

• Cycle C (on-site): 61 Reviews

• Cycle A (online): 64 Reviews

• Direct Funded Charter Schools: 13

• County Offices of Education: 11

TOM TORLAKSONState Superintendent of Public Instruction

2012–13 Participating Programs

• Before and After School Programs• Career and Technical Education• Child Development• Compensatory Education• Education Jobs Fund• Education Equity• English Learner• Fiscal Monitoring

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TOM TORLAKSONState Superintendent of Public Instruction

2012–13 Participating Programs

• HIV• Homeless Education• Improving Teacher Quality• Migrant Education• Neglected or Delinquent• Physical Education• Uniform Complaints Procedures

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TOM TORLAKSONState Superintendent of Public Instruction

Program InstrumentsChanges for 2012−13

• Labeling of documents– [r] Required – [s] Suggested

• On-site and Online Instruments• Assembly Bill 9, “Safe Place to

Learn Act”– Education Equity– Uniform Complaints Procedures

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TOM TORLAKSONState Superintendent of Public Instruction

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TOM TORLAKSONState Superintendent of Public Instruction

2012–13 Program Instruments Web page

http://www.cde.ca.gov/ta/cr/programinst201213.asp

• http://www.cde.ca.gov/ta/cr/programinst201213.asp

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TOM TORLAKSONState Superintendent of Public Instruction

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TOM TORLAKSONState Superintendent of Public Instruction

Review Schedulehttp://www.cde.ca.gov/ta/cr/

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TOM TORLAKSONState Superintendent of Public Instruction

On-site and Online Program Instruments

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TOM TORLAKSONState Superintendent of Public Instruction

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Deadlines

• LEA Upload Deadline− 30 calendar days before the first day of the

review

• LEA Additional Document Deadline− 5 p.m. on the day before last day of a

review for Cycle C− noon on the day before last day of a review

for Cycle A

• LEAs not meeting upload deadlines risk having findings

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Document Review

• CDE Program Reviewers will post comments in CAIS for each instrument item 15 calendar days before a review

• LEA staff should be available during the 30 days prior to a review to respond to CAIS comments from program reviewers

TOM TORLAKSONState Superintendent of Public Instruction

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Sample Notification of Findings

TOM TORLAKSONState Superintendent of Public Instruction

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TOM TORLAKSONState Superintendent of Public Instruction

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Upcoming Activities

• November State Board of Education Meeting (items over 365 out of compliance)– Unresolved FPM Findings Report

(items over 225 days) http://www.cde.ca.gov/ta/cr/#Instruments

• CAIS Enhancements

TOM TORLAKSONState Superintendent of Public Instruction

FPM Support

• Regional Team Leadershttp://www.cde.ca.gov/ta/cr/rtlassignments.asp

• CDE Program Reviewers

• CAIS County Office of Education Leads

http://www.cde.ca.gov/ta/cr/caisleads.asp

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TOM TORLAKSONState Superintendent of Public Instruction

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Contact Information

Federal Program Monitoring Office

916-319-0935

fpmoffice@cde.ca.gov

CDE Compliance Monitoring Web page

http://www.cde.ca.gov/ta/cr/

CDE CAIS Web page

http://www.cde.ca.gov/ta/ac/ca/index.asp

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