federation council ordinary council meeting - … 5 of 35 federation council ordinary council...

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Federation Council Ordinary Council Meeting - 15 November 2016

MINUTES TUESDAY 15 NOVEMBER 2016

Federation Council

Council Chambers, Corowa

Commenced 2.05 pm

CONTENTS PAGE

1. MEETING OPENING 3

2. NOTIFICATION OF PECUNIARY/CONFLICTS OF INTEREST IN MEETING BUSINESS ITEMS 3

3. CONFIRMATION OF MINUTES 3

4. ADMINISTRATOR MINUTES 3

5. GENERAL MANAGER REPORT 5

5.1 NATURAL DISASTER DECLARATION 5 5.2 CHRISTMAS OPENING HOURS 6 5.3 DECEMBER COUNCIL MEETING 7 5.4 JOINT ORGANISATION SUBMISSION 7 5.5 GRANTS 8 5.6 MEETING DAY 9

6. DIRECTOR CORPORATE AND COMMUNITY REPORT 10

6.1 FEDERATION COUNCIL BRANDING PROJECT 10 6.2 SERVICE REVIEWS 10 6.3 INFORMATION TECHNOLOGY - WORKS IN PROGRESS 12 6.4 CHILD PROTECTION POLICY 13

7. DIRECTOR FINANCE REPORT 15

7.1 STATEMENT OF BANK BALANCES AND RECONCILIATION AS AT 31 OCTOBER 201615 7.2 SCHEDULE OF INVESTMENTS AS AT 31 OCTOBER 2016 16 7.3 PROGRESS ON COMPLETION OF ANNUAL FINANCIAL STATEMENTS FOR THE

FORMER URANA AND COROWA SHIRE COUNCILS AS AT 12 MAY 2016 17 7.4 DEBT RECOVERY AND FINANCIAL HARDSHIP POLICY 19 7.5 QUARTERLY BUDGET REVIEW STATEMENT (QBRS) AND 2016/17 FINANCIAL

POSITION AS AT 30 SEPTEMBER 2016 (FIRST QUARTER) 20

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8. DIRECTOR ENGINEERING REPORT 22

8.1 ROAD MAINTENANCE ACTIVITIES 22 8.2 CONSTRUCTION ACTIVITIES 23 8.3 PROPOSED ROAD CLOSURE 24

9. DIRECTOR PLANNING AND ENVIRONMENT REPORT 27

9.1 BUILDING APPROVALS 27 9.2 DEVELOPMENT APPLICATIONS 28 9.3 PROPOSAL TO INSTALL PEDESTRIAN LIFT/ELEVATOR AT COUNCIL OFFICES

COROWA 29 9.4 FEDERATION COUNCIL DEVELOPMENT APPLICATION 2016/190 - MULWALA

INDUSTRIAL LAND – 32 LOT SUBDIVISION – LOT 1421 DP 876772 AND LOT 30 DP 1208451, DEFENCE DRIVE, MULWALA 30

9.5 COROWA SWIMMING POOL ENTRANCE FEES 2016/2017 33

10. NOTICE OF MOTION / QUESTION WITH NOTICE 35

NO ITEMS 35

11. REPORTS FROM COMMITTEES 35

NO ITEMS 35

12. PRÉCIS OF CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION 35

12.1 LOWE SQUARE COMMITTEE 35

13. CLOSURE OF MEETING 35

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1. MEETING OPENING PRESENT: Administrator, Mr M Eden (Chairperson), Mr C Gillard (General Manager), Ms KJ Kay (Director Corporate and Community), Mr KC Parker (Director Finance), Mr NP Sutton (Director Engineering)and Mr A Butler (Director Planning and Environment). APOLOGIES: Nil.

2. NOTIFICATION OF PECUNIARY/CONFLICTS OF INTEREST IN MEETING BUSINESS ITEMS

Nil.

3. CONFIRMATION OF MINUTES

96/16FC RESOLVED that the Minutes of the Ordinary Meeting held on 18 October 2016 be

confirmed.

4. ADMINISTRATOR MINUTES Mr Eden outlined recent discussions with three community members from Howlong who raised a number of concerns about the proposed application for an organic waste management facility within the Howlong Landfill. Mr Eden made the following resolution in order to avoid any possible ambiguity about the current councils position allowing Cleanaway to lodge a permit. Mr Eden noted the Joint Regional Planning Panel process to follow lodgement of the application.

97/16FC RESOLVED that Council ratify the execution of a Heads of Agreement made with

Cleanaway Pty Ltd on 24 June 2016 for the lease of an area of 5 hectares of land at the landfill site at Goombargana Road, Howlong (the site) but noting that the proposal contained in the Heads of Agreement is subject to and conditional upon:

(a) Council, as the owner of the site, providing its written consent to Cleanaway Pty Ltd (or

nominee) lodging a development application with Council so as to obtain consent to construct and commission an organic compost facility on the site;

(b) Cleanaway Pty Ltd (or nominee) obtaining development consent from Council for the

construction and use of the site as an organic compost facility;

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(c) Council and Cleanaway Pty Ltd (or its nominee) entering into an agreement for lease (or lease) of the site substantially in accordance with the terms of the Heads of Agreement.

It is to be noted that nothing in this resolution of the Heads of Agreement is to operate to restrict or otherwise affect the unfettered discretion of Council in exercising its powers as a public authority under the law in relation to the development application referred to above or the subject matter of the Heads of Agreement.

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5. GENERAL MANAGER REPORT

5.1 NATURAL DISASTER DECLARATION

Summary On 28 October 2016 Minister for Justice, Michael Keenan and NSW Deputy Premier and Minister for Justice and Police, Troy Grant announced that Natural Disaster Relief (NDRRA) assistance will be made available to the Federation Council area. Background Under the NDRRA, a range of assistance is available to help flood affected individuals, small businesses, primary producers, and the council with their recovery, including:

Help for eligible people whose homes or belongings have been damaged; Support for affected local councils to help with the costs of cleaning up and restoring

damaged essential public assets; Concessional interest rate loans for eligible small businesses, primary producers and non-

profit organisations; Freight subsidies for eligible primary producers; and Grants to eligible non-profit organisations.

The 36 local government areas receiving NDRRA assistance are: Bathurst, Berrigan, Bland, Blayney, Bogan, Cabonne, Cobar, Coolamon, Coonamble, Cootamundra-Gundagai, Cowra, Dubbo, Edward River, Federation, Forbes, Gilgandra, Hay, Hilltops, Junee, Lachlan, Leeton, Mid-Western, Murray River, Murrumbidgee, Narrabri, Narrandera, Narromine, Orange, Parkes, Snowy Valleys, Temora, Walgett, Warren, Warrumbungle, Weddin and Yass Valley. Council has been promoting this assistance which is now available. For information on personal hardship and distress assistance, contact the Disaster Welfare Assistance Line on 1800 018 444. To apply for a concessional loan, grant or freight subsidy, contact the NSW Rural Assistance Authority on 1800 678 593 or visit raa.nsw.gov.au. Further information on disaster assistance is available at disasterassist.gov.au and emergency.nsw.gov.au. FACT sheets are also available from Councils website. Local Land Services held a Flood Recovery Session on Tuesday 8 November in Urana. Financial Implications Council is continuing to assess the financial impact of the flood event. An initial assessment of $4.72M has been made and submitted for funding. An insurance claim will also need to be submitted for damage to community buildings and this is still under investigation.

FOR information.

Information was noted.

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5.2 CHRISTMAS OPENING HOURS

Summary There is no Christmas closure period proposed for Council's main office or Service NSW. Background Council has historically closed its offices during the week between Christmas and New Year. This year, a small team of staff based at the Corowa office will work through the Christmas and New Year period. The following operating hours are proposed this Christmas period: Corowa Council Office: Saturday 24 Dec - close Sunday 25 Dec - close Monday 26 Dec - close Tuesday 27 Dec - close Wednesday 28 Dec - open 9am-5pm Thursday 29 Dec - open 9am-5pm Friday 30 Dec - open 9am-5pm Saturday 31 Dec - close Sunday 1 Jan- close Monday 2 Jan - close Tuesday 3 Jan - open 8.30am - 5pm Urana Council Office: Closed from Saturday 24 December 2016 and reopening Tuesday 3 January 2017. Service NSW, Corowa Saturday 24 Dec - close Sunday 25 Dec - close Monday 26 Dec - close Tuesday 27 Dec - close Wednesday 28 Dec- open 9.30am-4.30pm Thursday 29 Dec - open 9.30am-4.30pm Friday 30 Dec - open 9.30am-4.30pm Saturday 31 Dec - close Sunday 1 Jan - close Monday 2 Jan - close Tuesday 3 Jan - open 9.30am - 4.30pm Visitor Information Centre: Saturday 24 Dec - close Sunday 25 Dec - close Monday 26 Dec - close Tuesday 27 Dec - close Wednesday 28 Dec - open 10am-5pm Thursday 29 Dec - open 10am-5pm Friday 30 Dec - open 10am-5pm

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Saturday 31 Dec - open 10am - 3pm Sunday 1 Jan - close Monday 2 Jan - open 10am - 3pm Tuesday 3 Jan - open 10am-5pm Corowa Library, Howlong and Mulwala Libraries: Closed from Saturday 24 December 2016 and reopening Tuesday 3 January 2017. Urgent after hours assistance will be available throughout this period by calling 1800 110 088. Financial Implications N/A

FOR information.


5.3 DECEMBER COUNCIL MEETING

Summary It is proposed that the December Council meeting be brought forward by one week. Background The purpose of the proposed change in meeting time is to allow for the adoption of the organisational structure and timely acceptance of a range of tenders. Financial Implications N/A

RECOMMENDED that the December Council meeting be held on Tuesday 13 December 2016 commencing at 2.00 pm in the Urana Council Chambers.

98/16FC RESOLVED that the December Council meeting be held on Tuesday 13 December 2016

commencing at 2.00 pm in the Urana Council Chambers.

5.4 JOINT ORGANISATION SUBMISSION

Summary The NSW Government has released the proposed boundaries of new Joint Organisations (JO) that would be established for New South Wales Councils. This proposed that Federation Council be included as part of the Murray Murrumbidgee JO.

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Please find attached to the agenda a copy of Council's submission to the New South Wales Government outlining the reasons as to why Council does not support this draft proposal (attachment 5.4.1). Background It is proposed that Joint Organisations (JO) will undertake three core functions:

Regional strategic planning and priority setting;

Intergovernmental collaboration; and

Regional leadership and advocacy The Office of Local Government recently consulted on a proposed model for JO's through the paper, Joint Organisations: Towards a new model for regional collaboration. That paper in turn reflected feedback in response to an initial paper, Joint Organisations: Emerging Directions, released in October 2015. Submissions towards the current consultation paper, 'Joint Organisations: Getting the Boundaries Right' closed on 27 October 2016. Financial Implications The New South Wales Government have proposed that Council will need to financially support the operation of the JO, therefore it is important that Council ensure it is a member of a JO with a community of interest so that the most benefit can be gained through this membership.

RECOMMENDED that Council endorse the submission dated 27 October 2016.

NOTED that the Administrator is reconsidering the submission in relation to the Joint Organisation and Council supports the inclusion of Federation Council in the Murray Murrumbidgee Joint Organisation.

5.5 GRANTS

Summary Council continues to focus on securing grant funds with a number of applications submitted. The following recent announcements have been made. Background 'Just Saying' A $5,000 grant has been announced from Regional Arts NSW to undertake a project that involves engaging a mural artist to work with young people (14-16 years old) to plan, design and produce a large but portable mural artwork. The title for the artwork will be "Just Saying" which focuses on the positive contributions young people can bring to our communities when given freedom and acceptance. It is about valuing young people - seeing their messages and listening to what they have to say. Four full day workshops to plan, design and produce the works will be undertaken over a four to six week period. The image/s will be painted onto several large panels that together make up a large 3.6m x 2.4m exhibit which can be used both indoors or outdoors. The panels will fit into a

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lightweight, portable framework that fits together easily so the young people will be able to dismantle and put up themselves. The exhibition will travel around the Federation Council area for approximately 3 months. Corowa High School Zone Flashing Lights The New South Wales Government have announced that funding will be available for the installation of School Zone Flashing Lights in Tower Street for the Corowa High School. Black Spot Funding The Australian Government have released Black Spot funding for safety enhancements at the intersection of Redlands Road and Jasmin Court, Corowa to the value of $31,000. A further $24,500 has been approved for the intersection of Bull Plain Road and Spring Drive, Mulwala. Companion Animals An $8,000 grant has been secured to assist Council to run a free animal microchipping day and desexing event. Financial Implications As above.

FOR information.


5.6 MEETING DAY

1.30 pm An Australian Citizenship Ceremony will be conducted for Ms Bharati Rani Adhikari, Mr Biswajit Roy, Master Arjyashrestho Roy and Mr Arthur Augustine Roe.

AUSTRALIAN CITIZENSHIP CEREMONY The Administrator conducted an Australian Citizenship Ceremony for Ms Bharati Rani Adhikari, Mr Biswajit Roy and Master Arjyashrestho Roy. C GILLARD GENERAL MANAGER

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6. DIRECTOR CORPORATE AND COMMUNITY REPORT

6.1 FEDERATION COUNCIL BRANDING PROJECT

Summary Phase one of the Federation Council branding project is now complete, with more than 250 local residents having their say. Background The consultation process has included an online survey, focus groups and interviews with school students across the council area. A survey of more than 700 people outside the Council area has also been completed to assist with understanding perceptions of the area and factors that may motivate people to visit. The information gathered has been used to develop the draft community vision. A presentation of the consultation report and draft community vision will be made to the Local Representative Committee on Monday 14 November. This will provide the committee the opportunity to provide any feedback to be considered in the refinement and finalisation of the community vision. The vision will then inform the visual identity including new logo, design guidelines for marketing materials and the organisations corporate identity. A short video has been produced featuring the students who were interviewed as part of phase one. The video represents what the students like about their community and what they hope the community will look like in the future. It will be used to support ongoing engagement with the community about the project and the launch of the new brand. Financial Implications The development of the new brand is being funded from the amalgamation funding grant.

FOR information.


6.2 SERVICE REVIEWS

Summary As part of the amalgamation implementation, Council is conducting service reviews across the new organisation with the aim of understanding community expectations and exploring opportunities to improve service delivery. Background Customer Service Review A review of customer service has now commenced. The review will involve working closely with staff to:

Understand data and trends related to the delivery of customer service (phone calls, payments, customer requests, face to face enquiries);

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Document the various systems and processes used by the former Corowa Shire and Urana Shire;

Review the systems used to manage customer requests from the community;

Identify opportunities to improve customer service outcomes; and

Suggest changes to systems, technology, documentation and capabilities and propose an approach to introduce those changes.

The review will be supported by key staff across the organisation who have a range of knowledge and experience that will be critical to ensuring excellent outcomes are achieved.

Communication and Engagement A suitably qualified consultant has been appointed to complete a review of Council's existing communication and engagement activities.

The review will involve exploring:

Existing community expectations;

Communication and engagement requirements of each department/service area within the organisation;

Resourcing requirements/limitations;

Organisational objectives and performance indicators;

Policy/legislative requirements; and

Existing communication channels and engagement activities. Following this, a number of key documents will be developed to guide communication activities moving forward. These documents will ensure an effective and coordinated approach is adopted to support the ongoing improvement in communication between Council and its stakeholders. The documents will include:

Organisational Communication Strategy that documents: o Overview o Objectives o Communication Channel Review o Processes o Resource allocation o Opportunities for improvement

Consultation Framework that considers: o Works schedules to determine communication requirements and opportunities o Resourcing requirements/limitations o Consultation objectives for identified projects o Policy/legislative requirements

Consultation Plan (12 month) including: o Consultation Schedule o Processes o Supporting guidelines - consultation matrix, consultation activity recommendations o Resource allocation

Supporting documentation will also be produced to inform staff and encourage engagement with the abovementioned documents. Financial Implications The service review is being funded from the amalgamation funding grant.

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FOR information.


6.3 INFORMATION TECHNOLOGY - WORKS IN PROGRESS

Summary A number of initiatives are underway to improve Council's information technology. Background Mulwala and Howlong Library IT Network - Free Public WiFi now available New firewalls and wireless access points (WiFi) have been installed at both the Mulwala and Howlong libraries. The firewalls will improve the online security for both public Internet users and library staff at these locations. Free WiFi has been enabled from 8am-6pm seven days a week at both libraries. Both the firewalls and wireless access points are monitored and maintained by Hitech Support. This service, along with the initial provision and installation has been subsidised through the NSW State Library's NSW.net program. Records Management Software Council is in the process of upgrading records management software from HP Trim 7.1 to HPE Content Manager v9. The current version of Trim has reached the end of its support period and is no longer compatible with newer versions of Microsoft Office and Civica Authority. With the upgrade to Content Manager comes a number of other enhancements, most notably the addition of a better workflow system to effectively control the use and management of records through their life cycle. Content Manager is currently installed and being tested, and is scheduled to be installed in the production environment on 18 November 2016. Federation Council Website Steady progress continues to be made towards the launch of Council's new website. A preliminary site structure has been developed to encompass both existing Council sites and many identified information gaps. Website champions across the organisation are helping to summarise information that will be required on the new site. An agreement has been reached with Seamless to host the website over the next three years. Seamless support a subscription model for supplying websites as a service. A key benefit of this subscription model is that upgrades to the website and its supporting technology are automatically applied as a part of the agreement. As a result the risk of the site becoming dated or dysfunctional is reduced. Training and page development will commence shortly. Asset Management Software Following extensive investigation, consultation with end users and a quotation process - an agreement has now been reached with AssetFinda for the supply of an enterprise Asset Management software solution. AssetFinda is GIS enabled software that integrates asset accounting, maintenance scheduling, asset and defect inspections, and long-term financial modelling on both mobile and desktop platforms. It is anticipated that AssetFinda will be populated with Council data and functional by late December. With the completion of most of the asset

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sections of the annual financial reports, work has now commenced on combining the asset information of the former councils. IT Network and Proposed Roadmap Report Albury City Council has been engaged to supply Federation Council with a strategic report on IT infrastructure. This report is nearly complete and has been structured around providing a practical roadmap with clear steps and actions to achieve desired outcomes. One of the highest priorities identified is the standardisation of Council's networking switches across all sites. As a result of being built in an ad hoc manner over time, the extended network has equipment of varying brands and quality throughout the various offices. By putting in place uniform standards for this equipment it will enhance efficiency with which data is transferred, particularly between sites, and also dramatically improve the capacity of IT staff to monitor and troubleshoot issues. Financial Implications All initiatives are within budget or amalgamation expenses to be funded through the amalgamation implementation grant.

FOR information.


6.4 CHILD PROTECTION POLICY

Summary Please find attached to the agenda the draft Federation Council Child Protection Policy (attachment 6.4.1). The objective of this policy is to provide a safe, caring and nurturing environment for children and young people using Council’s services and to comply with all obligations under the NSW Child Protection Legal Framework. Background The community has a right to expect that when using any of the services and facilities of Federation Council, that Council will: a) Provide a safe, caring and nurturing environment for their children; b) Their children and young people will not be placed at risk of harm, and will be protected from

all forms of abuse, including sexual, physical, psychological abuse and neglect; c) Ensure all workers engaged with Council in a child related role:

i. Have undergone appropriate probity checks, have a valid Working with Children Check clearance number and are not Prohibited Persons as described in the Child Protection (Prohibited Employment) Act 1998;

ii. Are aware of their responsibilities and obligations in relation to the various child protection legislation and Councils policy and associated protocol; and

iii. Understand they have a mandatory duty to report any suspected risk of harm to a child or young person;

d) Ensure Council promptly implements procedures which are confidential and transparent when investigating and responding to allegations of “reportable conduct” as defined under

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Section 25A of the Ombudsman’s Act 1974. (Refer to NSW Ombudsman Fact Sheet – Defining Reportable Conduct).

Financial Implications The financial implications of this Policy are funded from respective functional budgets - such as Preschool, Library and Community Development. This includes funding the cost of Child Protection Training, working with children checks etc.

RECOMMENDED that the draft Child Protection Policy dated November 2016 be adopted and placed on public exhibition for 28 days.

99/16FC RESOLVED that the draft Child Protection Policy dated November 2016 be adopted and

placed on public exhibition for 28 days.

KJ KAY DIRECTOR CORPORATE AND COMMUNITY

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7. DIRECTOR FINANCE REPORT

7.1 STATEMENT OF BANK BALANCES AND RECONCILIATION AS AT 31 OCTOBER 2016

Balance as per Bank Statement:

General Account 0000 0022 666,058.29

General Account 1007 7409 17,092.32

Business Online Saver Account 10142522 685,621.10

Business Online Saver Account 10161811 385,000.00

Investments 41,070,110.26

Sub Total 42,823,881.97

Plus Deposits not yet lodged:

Corowa 31-October 333.02

Urana 31-October 3,275.00

Tourism 29-October 36.50

Sub Total 42,827,526.49

Less Unpresented Cheques: 2,448.41

Balance as per Ledger 42,825,078.08

Less External Restricted Funds 29,233,620.45

Balance of General Fund Ledger 13,591,457.63

CERTIFICATE OF RECONCILIATION

I CERTIFY THAT THE COUNCIL’S GENERAL LEDGER BANK ACCOUNTS HAVE BEEN RECONCILED WITH

THE APPROPRIATE BANK STATEMENTS AS AT 31 OCTOBER 2016.

S NORMAN MANAGER FINANCE

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RECOMMENDED that the report on Statement of Bank Balances and Reconciliation as at 31 October 2016 be noted.

100/16FC RESOLVED that the report on Statement of Bank Balances and Reconciliation as at 31 October 2016 be noted.

7.2 SCHEDULE OF INVESTMENTS AS AT 31 OCTOBER 2016

The following list of investment securities is held as at 31 October 2016. Investment of funds on behalf of Council has been undertaken in accordance with the Local Government Act and Regulations.

INVESTMENTS

Investment Type Institution Amount Lodged Date Lodged Rate Days Maturity Date

Term Deposit ANZ $1,030,057.95 07/09/2016 2.25 55 01/11/2016

Term Deposit NAB $550,000.00 02/08/2016 2.75 70 01/11/2016

Term Deposit NAB $1,333,655.93 11/05/2016 3.00 184 11/11/2016

Term Deposit NAB $500,000.00 19/07/2016 2.85 119 15/11/2016

Term Deposit CBA $1,000,000.00 20/06/2016 2.82 153 20/11/2016

Term Deposit Westpac $500,000.00 22/08/2016 3.00 92 22/11/2016

Term Deposit Bank of Sydney $330,000.00 30/08/2016 2.50 90 28/11/2016

Term Deposit NAB $1,195,233.75 29/05/2016 3.00 184 29/11/2016


Term Deposit NAB $300,000.00 09/08/2016 2.75 119 06/12/2016

Term Deposit CBA $1,022,549.98 05/09/2016 2.54 92 06/12/2016

Term Deposit NAB $1,286,348.05 09/03/2016 3.00 275 09/12/2016

Term Deposit CBA $400,000.00 13/09/2016 2.56 91 13/12/2016

Term Deposit NAB $1,095,939.03 03/09/2016 2.65 101 13/12/2016

Term Deposit Bankwest $150,000.00 11/10/2016 2.55 63 13/12/2016

Term Deposit NAB $2,500,000.00 17/06/2016 3.05 183 20/12/2016

Term Deposit NAB $1,294,204.96 20/06/2016 3.05 183 20/12/2016

Term Deposit NAB $3,000,000.00 17/06/2016 3.05 187 21/12/2016

Term Deposit NAB $2,500,000.00 17/06/2016 3.05 194 28/12/2016

Term Deposit NAB $2,060,105.19 02/07/2016 3.00 184 02/01/2017


Term Deposit Bendigo $230,000.00 27/09/2016 2.25 105 10/01/2017

Term Deposit CBA $503,477.95 11/10/2016 2.57 91 10/01/2017

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Term Deposit BOQ – FIIG $390,000.00 27/09/2016 2.45 112 17/01/2017

Term Deposit BOQ – FIIG $390,000.00 27/09/2016 2.45 112 17/01/2017

Term Deposit ANZ $2,115,486.87 21/09/2016 2.69 118 17/01/2017

Term Deposit CBA $1,007,135.63 20/09/2016 2.60 121 19/01/2017




Term Deposit NAB $2,577,623.28 02/10/2016 2.65 128 07/02/2017

Term Deposit ANZ $1,031,777.47 03/10/2016 2.67 134 14/02/2017

Term Deposit CBA $720,000.00 25/10/2016 2.53 112 14/02/2017


Term Deposit CBA $509,271.23 18/10/2016 2.62 147 14/03/2017

Term Deposit Bendigo $2,000,000.00 17/06/2016 2.85 273 17/03/2017

Term Deposit CBA $502,404.66 18/10/2016 2.62 154 21/03/2017

Term Deposit CBA $1,044,838.35 31/08/2016 2.56 209 28/03/2017



Term Deposit Bendigo $2,000,000.00 20/06/2016 2.85 365 20/06/2017

$41,070,110.26

CERTIFICATE OF RECONCILIATION

I CERTIFY THAT THE INVESTMENTS HAVE BEEN MADE IN ACCORDANCE WITH SECTION 625 OF THE

LOCAL GOVERNMENT ACT 1993, THE REGULATIONS AND COUNCIL’S POLICIES.

S NORMAN MANAGER FINANCE

RECOMMENDED that Council note the report on the schedule of investments as at 31 October 2016.

101/16FC RESOLVED that Council note the report on the schedule of investments as at 31 October 2016.

7.3 PROGRESS ON COMPLETION OF ANNUAL FINANCIAL STATEMENTS FOR THE FORMER URANA AND COROWA SHIRE COUNCILS AS AT 12 MAY 2016

Summary Council’s external auditors Crowe Horwath Albury have been undertaking the audit of Council’s financials to allow signoff of Annual Financial Statements for the former Urana and Corowa Shire Councils.

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It is expected that the Financial Statements will be completed and able to be presented to the December meeting of Council and this will allow a representative of Crowe Horwath to attend the December meeting to present their report.

Attached to this report is the draft Income Statement and Balance Sheets for both former organisations and the declarations for signature to allow the Financial Statements to be finalised (attachment 7.3.1).

In accordance with legislation and accounting standards, Council is required to sign a declaration, (in each case), stating the following and to pass a resolution confirming the same. The signatories to this declaration are the General Manager, Council’s Responsible Accounting Officer and the Administrator.

RECOMMENDED that:

1. The report on progress of completion of the Annual Financial Statements for the former Urana and Corowa Shire Councils as at 12 May 2016 be noted.

2. Council authorise the signing of the declaration as follows:-

The General Purpose Financial Report has been prepared in accordance with:

The Local Government Act 1993 (as amended) and the Regulations made thereunder,

The Australian Accounting Standards and professional pronouncements, and

The Local Government Code of Accounting Practice and Financial Reporting.

To the best of our knowledge and belief, this Report:

Presents fairly the Councils' operating result and financial position for the year, and

Accords with Councils' accounting and other records.

The Special Purpose Financial Reports have been prepared in accordance with:

The NSW Government Policy Statement “Application of National Competition Policy to Local Government”.

The Department of Local Government Guidelines “Pricing and Costing for Council Businesses - A Guide to Competitive Neutrality”.


The Department of Water and Energy Best-Practice Management of Water and Sewerage Guidelines.

To the best of our knowledge and belief, these Reports:

Present fairly the Operating Result and Financial Position for each of Councils declared business Activities for the year, and

Accord with Councils' accounting and other records.

102/16FC RESOLVED that:

1. The report on progress of completion of the Annual Financial Statements for the former Urana and Corowa Shire Councils as at 12 May 2016 be noted.

2. Council authorise the signing of the declaration as follows:-

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The General Purpose Financial Report has been prepared in accordance with:

The Local Government Act 1993 (as amended) and the Regulations made thereunder,

The Australian Accounting Standards and professional pronouncements, and


To the best of our knowledge and belief, this Report:

Presents fairly the Councils' operating result and financial position for the year, and

Accords with Councils' accounting and other records.

The Special Purpose Financial Reports have been prepared in accordance with:

The NSW Government Policy Statement “Application of National Competition Policy to Local Government”.

The Department of Local Government Guidelines “Pricing and Costing for Council Businesses - A Guide to Competitive Neutrality”.


The Department of Water and Energy Best-Practice Management of Water and Sewerage Guidelines.

To the best of our knowledge and belief, these Reports:

Present fairly the Operating Result and Financial Position for each of Councils declared business Activities for the year, and

Accord with Councils' accounting and other records.

7.4 DEBT RECOVERY AND FINANCIAL HARDSHIP POLICY

Summary This policy was adopted to be placed on Public Exhibition at the 20 September 2016 Council Meeting.

Report The review period for submissions has closed and no submissions have been received.

RECOMMENDED that:

1. The report on the of Federation Council’s Debt Recovery and Financial Hardship Policy and associated Procedures be noted.

2. The Federation Council’s Debt Recovery and Financial Hardship Policy and associated Procedures be adopted.

103/16FC RESOLVED that:

1. The report on the of Federation Council’s Debt Recovery and Financial Hardship Policy and associated Procedures be noted.

2. The Federation Council’s Debt Recovery and Financial Hardship Policy and associated Procedures be adopted.

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7.5 QUARTERLY BUDGET REVIEW STATEMENT (QBRS) AND 2016/17 FINANCIAL POSITION AS AT 30 SEPTEMBER 2016 (FIRST QUARTER)

Summary This report allows for tabling of the report on the Quarterly Budget Review Statement as at 30 September 2016. The NSW Office of the Premier and Cabinet 30 September 2016 the Director Amanda Lawrence advised the following for newly merged Councils: “The QBRS for the first quarter is to reflect the budget vs actual expenditure for the first quarter being 1 July to 30 September 2016. New councils are not required to include the period 13 May to 30 June 2016 in their first QBRS. Disclosures relating to this period will be included in their first audited financial reports, produced in late 2017 (for the period 13 May 2016 to 30 June 2017).” Within the attachments is a Quarterly Budget Review Statement (attachment 7.5.1) that reflects the inclusion of Carry Forwards as a result of the preparation of the Un-Audited 2015/16 Financial Statements (12 May 2016). This means no change to the projected results for Council’s 2016/17 Budgets as at this time. Background A Quarterly Budget Review Statement (QBRS) is required by the Local Government (General) Regulation 2005 at the end of each quarter. For information purposes the following provides details of the adopted budgets for 2016/17 as at the July 2016 Council Meeting. Water 2016/2017 (Original Adopted):

Proposed Operating Result (Operating Revenues less Operating Expenses) surplus $702,327 (or $652,327 before Capital Grants and Contributions).

Proposed Capital Works Assets $2,672,000 (Less $50,000 Capital Contributions) – of which $757,000 is renewal, $1,875,000 upgrade and $40,000 new capital assets.

Sewer 2016/2017 (Original Adopted - Combined former Corowa Shire and former Urana Shire schemes):

Proposed Operating Result (Operating Revenues less Operating Expenses) surplus $1,137,582 (or $1,087,582 before Capital Grants and Contributions).

Proposed Capital Works Assets $1,660,000 (Less $50,000 Capital Contributions) – of which $845,000 is renewal, $195,000 upgrade and $620,000 new capital assets.

Domestic Waste 2016/2017 (Original Adopted - Combined former Corowa Shire and former Urana Shire schemes):

Proposed Operating Result (Operating Revenues less Operating Expenses) deficit $307,987 (the deficit includes the refund of previous payments made by ratepayers totalling over $208,000 in relation to the withdrawn carbon tax and is provided for in the reserves balance of over $400,000).

Proposed Capital Works $Nil. General Fund 2016/2017 (Original Adopted):

Proposed Operating Result (Operating Revenues less Operating Expenses) surplus $5,676,445 (or $2,544,825 before Capital Grants and Contributions).

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Proposed Capital Works Assets $18,751,235 (Less $3,131,620 Capital Grants and Contributions) – of which $7,874,235 is renewal, $6,518,000 upgrade and $4,359,000 new capital assets.

In the case of Federation Council General Fund activities for 2016/2017, the proposed net result is a reduction of working capital of approximately $1,900,000 from over $4,500,000 to a proposed very satisfactory $2,600,000 as at 30 June 2017.

Other Funds – Implementation and Stronger Communities 2016/2017 (Original Adopted):

Proposed Result $15M grants $4.5M proposed expenditure 2016/17 with the remainder pre December 2019.

Report Please find included with the agenda a summary of Council’s financial position as at 30 September 2016. This is prepared in accordance with the format required by the Office of Local Government. Within the attachments is a Quarterly Budget Review Statement (attachment 7.5.1) that reflects the inclusion of Carry Forwards as a result of the preparation of the Un-Audited 2015/16 Financial Statements (12 May 2016). This means no change to the projected results for Council’s 2016/17 Budgets as at this time.

RECOMMENDED that: 1. Council note the report on the 1st Quarterly Budget Review Statement (QBRS) as at

30 September 2016; and 2. That Council adopt the Quarterly Budget Review Statement to 30 September 2016 as tabled

that projects a Total Cash and Investments as at 30 June 2017 of $32,749,000.

104/16FC RESOLVED that: 1. That Council note the report on the 1st Quarterly Budget Review Statement (QBRS) as at

30 September 2016; and 2. That Council adopt the Quarterly Budget Review Statement to 30 September 2016 as tabled

that projects a Total Cash and Investments as at 30 June 2017 of $32,749,000.

KC PARKER DIRECTOR FINANCE

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8. DIRECTOR ENGINEERING REPORT

8.1 ROAD MAINTENANCE ACTIVITIES

The following activities were undertaken within the month of October 2016:

(a) Since the previous report Federation Council has been included as an affected area under the Natural Disaster Declaration for Inland Storms and Flooding that has impacted extensively across NSW. Council was required to provide a general indication of the extent of damage incurred by essential public infrastructure across the LGA, with the amount of $4.6M being identified. Now that the LGA has been included in the Declaration, Council must individually itemise each of the impacted sites and estimate the cost of restoration. This process is underway, and details will be submitted to RMS. A Schedule of Works will be issued by RMS to formally document the scope and value of the work approved under the claim. Council is required to make a contribution of $116,000 towards the damages. The remainder of the damages will be claimed through the Natural Disaster Relief and Recovery Arrangements (NDRRA). The NDRRA provides for only like for like and does not fund upgrades. Additionally, these funds can be used only on essential services like roads and does not fund repair to parks and associated community facilities.

During the height of the flooding, staff were patrolling the road network to address safety issues and provide warnings about water over the road and closing certain roads where required. Staff were also engaged in managing the conditions in the Corowa Civic Centre precinct. Council staff assisted through providing over 10,000 sand bags to the community.

Some emergency repair work was carried out on Mahonga Road, Urangeline Road and Nowranie Road pending permanent restoration.

(b) Road Maintenance Grading, gravel patching and re-sheeting activities were undertaken on the following roads:

Angle Ranch Road

O’Connells Road

Telephone Road

Eulo Glen Road

Daysdale-Walbundrie Road

Wangamong Road

Uralla Road

Bolinda Glen Road

(c) Sealed Road Patching Work – programmed work has been constrained because of the wet conditions, and patching has been carried out when possible with priority given to defects on the busiest roads in the network. The following roads have been addressed:

MR385 Federation Way

MR323 Oaklands / Jerilderie Road

MR59 Cocketgedong Road

Back Berrigan Road

Urana / Boree Road

Ferndale / Five mile

Four Corners Road

Bryndale Road

Narrow Plains Road

Oak Lodge Road

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Merton Road

Freyers Road

Laneways in Mulwala

Kywong-Howlong Road

(d) Other Activities

Council staff have undertaken various other activities during the period including the following:

Culvert repair on SR19 Faithfull Road;

Road side slashing o Four Corners Road; o Bryndale Road; o Ferndale / Five Mile; o Rand Township; o Federation Way / Clear Hills Road ( Intersection);

Spraying around road signs;

Customer requests in Corowa, Mulwala and Howlong responding to storm damage from wind storms and resulting in trees over roads;

Incident response for the RMS on Spring Drive and Riverina Highway including water over road and fallen trees;

Drilling, blasting and crushing of road material at Council’s quarries.

FOR information.


8.2 CONSTRUCTION ACTIVITIES

Works started or completed since last report include:

Federation Way near Daysdale-Walbundrie Road: Geotechnical investigation to determine the causes of the failure and most suitable treatment;

Mulwala - Melbourne Street: Design of frontage works to Purtle Park being finalised, site meeting with RMS on 14 November to confirm scope of works and timeframe;

Corowa - Replace brick gutter various streets: issued RFQ for feature and level survey assisting with the engineering design;

Corowa - Whitehead Street: Water main contractor on site commenced set-out and locating services;

Corowa - Evelyn Street: Water main contractor on site commenced set-out and under-boring in Evelyn Street;

Back Berrigan Road planning CH 5.2km to 6.2km and CH 7.4km to 9.4km from MR59: onsite meeting held 20 October;

Widgewa Street, Morundah planning: onsite meeting held 20 October;

MR385 Federation Way planning- CH 17.4 to 21.9 km from Boree Creek Road: onsite meeting held 20 October;

Mulwala - Melbourne Street footpath construction south of Bayly Street completed;

Merton Road – realignment and upgrade of intersection with Freyers Road and Burnewang Road is complete;

Redlands Road - section between Glenlea Road and Williamsons Road is complete.

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Corowa - Queen Street car park construction commenced and expected to complete in 3 weeks;

Heavy patching programme scoped and tender is ready to be issued.

Delivery of the Capital Works program is ongoing, as shown by the works listed above. The sustained wet weather, flooding, obligations to prioritise flood restoration and the additional grant works has prompted a review of the projects to be delivered by Council’s workforce and which projects will be delivered by contract. This review is currently occurring in conjunction with the detailed assessment of flood damage. It is likely that the scope of some projects may need to change as part of this review.

FOR information.


8.3 PROPOSED ROAD CLOSURE

Summary A request has been made to close a section of road in Oaklands.

Background Days Transport in Oaklands has been gaining access to their business via a Council lane that runs at the rear of their property in Coreen Street Oaklands(refer aerial photo and map below).

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Issues The road is currently, in effect, forming part of the premises of Days Transport. The balance of the lane is not formed, so while this current situation is not preventing public access, it is not appropriate for it to be used this way. Council has corresponded with the business operator, who has responded requesting that Council approve closure of the section of road, and for it to be transferred to private ownership upon closure. Closure of the road will not impact on Council’s operations or provision of access for the community. The process of closing the road is coordinated by DPI Lands, so if Council approves the proposal the applicant will need to liaise with Crown Lands to implement the process. Financial Implications There is no cost to Council if these proposed closures are implemented. Equally, the proceeds of the sale of the closed road will not pass to Council, as Council has not actively managed or maintained the road.

RECOMMENDED that Council support the closure of that section of the lane between Murray Street and Thornber Street Oaklands at the rear of properties 12-20 Coreen Street Oaklands.

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105/16FC RESOLVED that Council support the closure of that section of the lane between Murray

Street and Thornber Street Oaklands at the rear of properties 12-20 Coreen Street Oaklands.

N SUTTON DIRECTOR ENGINEERING

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9. DIRECTOR PLANNING AND ENVIRONMENT REPORT

9.1 BUILDING APPROVALS

The following construction/complying development certificates are listed for Council’s information. 2016/140 42-44 McCarthy Street Mulwala Storage Sheds x4 2016/158 1 Heather Circuit Mulwala Shed and free standing carport 2016/163 46 Heather Circuit Mulwala Dwelling 2016/166 70 Wanani Road Mulwala Shed 2016/169 13 Kingfisher Drive Mulwala Dwelling 2016/173 271 River Street Corowa Alterations and Additions 2016/174 36-38 McCarthy Street Mulwala Workshop and Storage Units 2016/175 78 Melbourne Street Mulwala Alterations and Additions 2016/176 10 Wanani Road Mulwala Dwelling 2016/177 23B Wanani Road Mulwala Shed and Pergola 2016/179 6 Gilson Place Howlong Pergola 2016/185 48 Corowa Road Mulwala Pergola 2016/193 110 Katrina Circuit Corowa Shed 2016/194 13 Corowa Road Mulwala Pergola 2016/56 Lot 3 Narrows Plains Road Daysdale Rural Fire Shed 2016/83 43 Tom Roberts Road Redlands Fire Station CDC2016/25 129 Larmer Street Howlong Shed CDC2016/28 129 Hawdon Court Howlong Shed CDC2016/29 126 Wanstead Street Corowa Shed CDC2016/30 25 Lee Valley Road Collendina Shed CDC2016/31 12-14 Railway Street Corowa Dwelling CDC2016/33 Hudsons Road Redlands Telecommunication Facility CDC2016/34 9-13 Yarrah Road Mulwala Shed 03-17 30 Anna Street Urana Carport TOTAL $2,719,634

* Data as of 1 July 2016 is for Federation Council. Historical data is for Corowa Shire Council Only.

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FOR information.


9.2 DEVELOPMENT APPLICATIONS

Since the last Council meeting the following development applications have been determined under delegated authority by the granting of consent subject to conditions. DEVELOPMENT APPLICATION REGISTERED NO. 2014/250 Application for Storage Sheds – Modification to Stage 3 on general industrial land being Lot 18; DP 1116482; 19 Defence Drive, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2016/133 Application for a Dwelling and Shed on low density residential land being Lot 69; DP 1170359; 5-6 Hughes Court, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/161 Application for a Dwelling on primary production land being Lot 3; DP 258436; Nixon Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/165 Application for a Site Office and Amenities Block on primary production land being Lot 46; DP 753754; 7 Howlong-Balldale Road, Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2016/167 Application for a Verandah on general residential land being Lot 3; DP 92705; Unit 1 218 Hume Street, South Corowa.

* Data as of 1 July 2016 is for Federation Council. Historical data is for Corowa Shire Council Only.

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DEVELOPMENT APPLICATION REGISTERED NO. 2016/181 Application for a Demolition on low density residential land being Lot 16; DP 758296; 194 Church Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/186 Application for a Demolition on general residential land being Lot 15; DP 157498; 21 Victoria Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2016/197 Application for a Dwelling on low density residential land being Lot 2; DP 758528; 182-190 Martin Street, Howlong.

FOR information.


9.3 PROPOSAL TO INSTALL PEDESTRIAN LIFT/ELEVATOR AT COUNCIL OFFICES COROWA

Summary The purpose of this report is allow Council to obtain estimates for consideration of budget/major projects, for the installation of a pedestrian lift/elevator for the Civic Centre of Federation Council at Corowa. Background The entrance to the Federation Council Civic Centre, requires negotiation of around 19 steps, due to the floor level of the building being placed above flood height. A wheelchair-compliant pedestrian access ramp was installed when the former Corowa Shire Council undertook the upgrade works around ten years ago, however this is a significant length and is rarely used, with even those who are elderly, still negotiating the stairs. Discussions with key staff and former Councillors of the former Corowa Shire Council, indicated that it is considered a community priority, and the project has never been progressed to detailed design and costing, due to the issue of the flood liable land at the base of the building, and potential costs. The merge of the Corowa and Urana Shire Councils should allow for all shelved projects such as this one, to be investigated for consideration. The only way to gauge the true costs, and allow the market to propose solutions to the genuine flood liable issues, is to call for expressions of interest to install a suitable fixture. Draft expression of interest and selected tender documentation has been prepared should Council adopt this recommendation, and a further report would be presented on the outcomes of this process. Financial Implications Unknown.

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RECOMMENDED that Council enter into an Expression of Interest process, with a view to then enter a selective tender process, for installation of an elevator lift at the Federation Council Civic Centre at Corowa, and that Council receive a further report as the project progresses.

106/16FC RESOLVED that Council enter into an Expression of Interest process, with a view to then

enter a selective tender process, for installation of an elevator lift at the Federation Council Civic Centre at Corowa, and that Council receive a further report as the project progresses.

9.4 FEDERATION COUNCIL DEVELOPMENT APPLICATION 2016/190 - MULWALA INDUSTRIAL LAND – 32 LOT SUBDIVISION – LOT 1421 DP 876772 AND LOT 30 DP 1208451, DEFENCE DRIVE, MULWALA

Summary This report relates to a proposed thirty-two (32) lot subdivision at Lot 1421, Defence Drive and McCarthy Avenue, Mulwala. The proposed subdivision will complete the Mulwala Industrial Estate and will provide direct access to Tocumwal Road for all lots. The application is being reported to Council despite there being no objections, as Federation Council is the applicant/landowner, and the process must have an appropriate degree of transparency. To further ensure that this is the case, and that independent outside expertise is used, Council engaged Spiire Consultants to prepare the Statement of Environment Effects to accompany and support the application. Council then also separately engaged Habitat Planning to undertake a review of that work, and to provide a recommendation including appropriate conditions to form part of the consent. This report by Habitat Planning is only awaiting the RMS response and, if received, will be also included as part of the additional information to be made available prior to the Council meeting. Due to grant milestone requirements, considering Council received Federal Government Stronger Regions grant for this project, the application is required to be approved ASAP. Council is still awaiting a response from the Roads and Maritime Services, which may be available before the Council meeting, and, if not, delegated authority will be sought on meeting day, to approve the consent when received, to avoid waiting until the December Council meeting, considering there were no public submissions received. Background The proposal, when completed, will conclude the Mulwala Industrial Estate. Council developed the early stages and the number of vacant lots is limited and, thereby, constrains the options for prospective purchasers. An adequate supply of industrial land is important for regional communities to ensure that employment opportunities are facilitated. This is particularly important given limited supply of industrial land within the Moira Shire within Victoria.

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This application supports the aims of the 2012-2017 Economic Development Strategy prepared by the former Corowa Shire, and is consistent with the aim of the new Federation Council to continue to build stronger communities including job creation. Property Details

The land is known as Lot 1421 DP 876772, Lot 30 DP 1208451, and is zoned IN1 General Industrial.

The site is bounded by the existing stages of industrial development to the south, Savernake Road and the railway line in the east, Tocumwal Road in the north and vacant land to the west.

The site is flat with a gradual fall to the southwest toward the Mulwala Channel. It has no significant vegetation and is well suited for industrial purposes. This is evidenced by the level of development of the previous stages and the expansion of industries such as Yarrawonga Mulwala Housing.

Subject land – Source: NSW Government sixviewer The Proposal

The proposal is to create thirty-two (32) lots of sizes ranging from 1200 square metres to approximately 7,800 square metres, including one drainage reserve lot (lot 63 of 1.123 hectares, running the full length along the western edge.

The estate will be serviced by underground drainage, a sewerage system, and electricity and telephony connections along with industrial strength roads, kerb and channel and associated landscaping.

This final stage will enhance the estate by providing a connection to Tocumwal Rd, thereby allowing ease of movement both to the north and south of the site.

The proposal is for subdivision only and further consents will be required for industrial development on the individual sites.

Corowa Local Environment Plan 2012, Development Control Plan and Zoning The subject land is zoned IN1, General Industrial and is adjoins RU1, Primary Production, and R2 Low Density Residential lands to the north, SP2 Infrastructure land to the east and RU1 Primary Production land to the south. Land to the east of the SP2 zone for the railway line is Savernake Road then future residential land zoned R1, General Residential. The Corowa Local Environment Plan 2012 indicates that the subdivision is permissible, subject to gaining development consent.

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Impacts of the Proposal

The site has been appropriately zoned for some time. It is partially occupied and sensible addition to the employment zoned land in the vicinity.

Opportunities to disperse truck movements is enhanced by the outlet to Tocumwal Road and may reduce traffic through local residential streets.

The development will formalise drainage in the area and will improve the drainage system for all lots within the Estate through improved outfall.

The development is a manifestation of the strategic planning for the township.

Future residential uses in the area will have certainty about the future of the estate given that the lots will be fully developed.

Further information is contained in the separate planning assessment report prepared by Habitat Planning.

Notification Process The development application was notified to adjoining landowners and advertised in the local press. No objections were received in the statutory time limit or since. One landowner has since met with Council staff, and requests that consideration be given to drainage across the site, both overland surface water, and roof water generated. The proposed onsite drainage reserve was outlined to the person at the meeting, and an on-site meeting is also to take place prior to the Council meeting. If there are any unresolved issues after this, the details will be reported to Council. Roads and Maritime Services (RMS) initial responses Preliminary responses from RMS indicate –

RMS would allow the new access to the Tocumwal Road subject to it being constructed to required standards, and after assessment of a traffic report

Access to individual lots via internal road and no separate accesses to the Tocumwal Road

Appropriate screen treatment (fencing and vegetation buffers) to the road

Denial of advertising for those lots exposed to the Tocumwal road (possibly) Conclusion Contact with Habitat Planning, who are assessing the development for Council, indicate that the subdivision is very straightforward, and approval will be recommended. Once the RMS response is received, if it is after the November 2016 Council meeting, it is recommended that Council grant delegated authority to the Director Planning and Environment, to approve this application.

RECOMMENDED 1. THAT Council note the report on the Federation Council Development Application 2016/190 -

Mulwala Industrial land – 32 lot subdivision – Lot 1421 DP 876772 and Lot 30 DP 1208451, Defence Drive, Mulwala; and

2. THAT Council delegate authority to approve the application to the Director Planning and

Environment, once the appropriate agency response is received, with suitable conditions to be imposed.

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107/16FC RESOLVED that: 1. THAT Council note the report on the Federation Council Development Application 2016/190 -

Mulwala Industrial land – 32 lot subdivision – Lot 1421 DP 876772 and Lot 30 DP 1208451, Defence Drive, Mulwala; and

2. THAT Council delegate authority to approve the application to the Director Planning and

Environment, once the appropriate agency response is received, with suitable conditions to be imposed.

9.5 COROWA SWIMMING POOL ENTRANCE FEES 2016/2017

Summary The Managers of the Corowa Swimming Pool have advised the following dates and fees for the 2016/2017 season. Council’s lease for the pool states: “Admission charges, charges for season tickets and charges for family tickets are to be set by the Lessee and ratified by the Lessor and then advertised by the lessee prior to the commencement of each season.” The proposed charges for the Corowa Swimming Pool for the 2016/2017 season are as follows: Classification Fee - 2016/2017 Fee - 2015/2016 Family Season ticket $225.00 $235.00 Adult Season ticket $115.00 $125.00 Child/Pensioner Season ticket $95.00 $110.00 Adult Casual $5.00 $5.00 Child/pensioner $4.00 $3.50 (under 2 free) Spectator Fee for Key Sporting Events $3.50 $3.50 Inflatable (per person - unlimited) $3.50 3.00 Opening Hours Nov - Feb - Mar Dec-Jan Monday 6:30am to 10:30am & 1:00pm to 6:00pm 10:00am to 6:00pm Tuesday 1:00pm to 6:00pm 10:00am to 6:00pm Wednesday 6:30am to 8:30am & 1:00pm to 6:00pm 10:00am to 6:00pm Thursday 1:00pm to 6:00pm 10:00am to 6:00pm Friday 1:00pm to 6:00pm 10:00am to 6:00pm Saturday 1:00pm to 6:00pm 10:00am to 6:00pm Sunday 1:00pm to 6:00pm 10:00am to 6:00pm Closed Christmas Day and Boxing Day. Opening times will be subject to weather conditions and event bookings.

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The pool season will commence on 21 November 2016 and close in March 2017 depending on climate conditions.

RECOMMENDED that Council ratify the proposed entrance charges and opening hours for the Corowa Swimming Pool for the 2016/2017 season.

108/16FC RESOLVED that Council ratify the proposed entrance charges and opening hours for the

Corowa Swimming Pool for the 2016/2017 season.

A BUTLER DIRECTOR PLANNING AND ENVIRONMENT

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10. NOTICE OF MOTION / QUESTION WITH NOTICE

NO ITEMS

11. REPORTS FROM COMMITTEES

NO ITEMS

12. PRÉCIS OF CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION

12.1 LOWE SQUARE COMMITTEE

Forwarding a copy of the minutes of their meeting held on 11 October 2016. A copy of the minutes is included with the agenda.

109/16FC RESOLVED that the correspondence be received.

13. CLOSURE OF MEETING The meeting terminated at 2.21 pm. CONFIRMED: 13 December 2016. ADMINISTRATOR:

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