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A

PROJECT REPORT

ON

FEE STRUCTURE & MAINTENANCE

Submitted to

KURUKSHETRA UNIVERSITY, KURUKSHETRA

IN THE PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE

DEGREE OF BACHELOR OF COMMERCE WITH COMPUTER

APPLICATION (3rd YEAR)

SESSION 2011 2012

UNDER THE SUPERVISION OF: SUBMITTED BY:

Miss. Punita Chopra Manmeet Kaur

(Lect. of Comp. B.Com. 3rd (CA)

Sc. & Application.) Roll No. 1752

University Roll No..

HINDU GIRLS COLLEGE,

JAGADHRI-135003

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CERTIFICATE

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ACKNOWLEDGEMENT

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ACKNOWLEDGEMENT

It is a matter of great of pleasure for me for submitting a project report on FEE

STRUCTURE AND MAINTAINENCE in accordance with syllabus prescribed by

Kurukshetra University, Kurukshetra.

First of all, I would like to thank the god almighty who drives the colorful world

who always shows us the right path in the life. Secondly to our parents whom we are

greatly indebted having bought up with greatly indebted having brought up with love

encouragement throughout our life. There is always a sense of gratitude which oneexpress to other for help and timely Service provided by them. I am thankful to those

who have been helpful to me during training period.

I would like to thank Dr. Mrs. Ujjwal Sharma, Principal,Hindu Girls College for

taking interest in the completion of my project. I am deeply indebted to Mrs.

Sonia Sharma, Head, Deptt. of Computer Sc. & Application & Miss.

Punita Chopra Lect. Deptt. Of Comp. Sc. & App. HINDU GIRLS

COLLEGE for providing me all the available for the complete course.

This letter of thanks would be incomplete if I missed out the mention of my

friends and my family members. I am very thankful to my Parents, which have been a

constant source of inspiration for me from the very starting of my life.

MANMEET KAUR

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PREFACE

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PREFACE

Computers are using in every aspect of our life. The offices where we work, the

stores where we shop, the schools and colleges we attend, the banks we handle our

money even the devices we use in our home are being radically altered by computers.

Computer usage is growing by leaps and bounds in business, industry,

government, colleges, schools and other institutes. But at which rate the demand of the

date is growing, India could not expertise at such rate. We have improved a lot and

reached up to SUPER SOMPUTERS still we need more of manpower.

All the inspirited me to join this three year degree course with computer

Applications. As one of the subject, this course is aimed at making a student a complete

and self-reliant programmer. We are given all the needed knowledge about the structure

and basis of computer at the first stage, then study of the various business requirements is

involved in this year as a subject named business data processing. Thus candidate is

exposed to real time environment. They have to work in any institute and have to change

a manually working system in a computerized system so that they are able to understand

the problem arising out of such an environment.

To make it reliable, I have used the function of find, delete, modify, and list

because I have centralized the project completely on users Reliability and satisfaction.

In this way, this project is complete and suitable in every manner. So realizing

this fact and according to time demand computers are necessary achievement. So I have

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to Chosen B.Com. (Computer Application). This degree course aims at providing the

students knowledge about the various applications of computers. So it is necessary to

jump in practical field. Hence I accepted this project, which is a part of my subject.

Now I have completed my project. It has helped in increasing my knowledge. I

would keep in the line with the outside world realize the need of quality maintenance

factor.

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INDEX

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INDEX

CONTENTS PAGE NO.

Introduction to Problem Area

Existing System

Proposed System

Hardware and Software Requirement

System Design

o Input Design

o Output Design

o File Design

o DFD

Coding

Output & Report

Merits of Project

Limitation of Project

Further scope of project

Conclusion

Reference

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INTRODUCTION

TOPROBLEM AREA

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INTRODUCTION TO PROBLEM AREA

For certain courses/ programs, the student have the acolyte of paying their tuition

fee in installments as specified a from time to time. At the time of depositing fee studentmust. Counter sign on the payment receipt slip. Without counter sign the paid fee treated

as invalid fee and no certificate issued to those candidates.

The first installment is due from the student of the first day of the month

following the month of the batch that the student is admitted to. Subsequent installments

would be due on the first day of each subsequent month, irrespective of whether student

continue with the batch or takes a break or drops out the course at any point of time.

The installments due need to be paid on or before the tenth day of the month.

After the 10th day, fees would be collected till the 20 th with a late fees fine of Rs.10/- per

day. In case the 10th or the 20th of the month falls on a holiday. The next working day

would be the last due date.

In case of the nonpayment of the installment due by the 20 th of the month, the

student would govern by the cancellation of admission rules.

No fees would refundable in case a student is deemed to have dropped out or has

taken a break.

Library and other security deposits, if any are refundable on completion of the

course/program and after clearance being received from the relevant authority.

Fee, once paid shall not be refunded under any circumstances.

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EXISTING SYSTEM

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EXISING SYSTEM

Firstly all this process was carried out on paper through pen, thus its a time consuming

and difficult to maintain the records and edit too.

Existing system are manually in which work was done by manually which requires a lot

of man power. It is time consuming and inefficient. Firstly, all this process is carried out

on a register through pen, which requires a lot of time. Duplicacy is the main problem

faced in the existing system. Because of this records are entered twice which requires

great time. In existing system records are maintain one by one student and fees limit is

enter each student. It is very difficult.

This system consumes longer period and results in delay. In an existing system, some

mistakes creep in and results are not correct which leads to falsification.

So, in the present era, world is moving on a fast track and existing system cannot

complete the requirements of its users, with the changing world progress.

users.

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PROPOSED SYSTEM

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PROPOSED SYSTEM

The objective is to computerize the manual system or the current system to improve the

functionality. Main objective is to provide all sorts of queries and reports which is

required by the department. The administrator has the right to add the new record, delete

the record, update the record etc.

Proposed system overcomes all the problems faced in existing system. The proposed

system fees structure is operated by the student appointed by organization or individual

student, has made the work easier as firstly, this all process was carried out on a papers

thus time consuming but today this process is carried through a computer who is linked to

all the departments

In this project if we wants add records firstly we enter the serial no. of the student , name,

address, class, fess, course active we want to search records, deletes, modify and find the

records.

If we handle the system manually, a large number of man powers are required. With

computerization system manpower may be saved. Time may also be saved. Reducing the

time factor for payment if money, computer will do the job accurately, efficiently and in

time up to date information may be obtained from computer any time. The output

generated by the computer will be in tabulated from which will be understood more

clearly. Neatly typed results will be taken hence making the reading easy. Multiple copies

can be generated at a time, thus saving the time. In order to success any record it will

only require to give a suitable command to the computer and the desired record will

either be displayed on the screen or printer.

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HARWARE

&

SOFTWARE

REQUIREMENT

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HARDWARE SOFTWARE REQUIREMENT

2.1 HARDWARE:-

Main Memory (RAM) -----------> 20MB

Hard disk drive ------------------> 3GB

Processor

VER 2.0 REL 3.0 or greater

2.2 SOFTWARE :-

Operating system ------------------>.As/400

C

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SYSTEM DESIGN

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INPUT DESIGN

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SYSTEM DESIGN

INPUT DESIGN

Fees Structure & its Maintenance includes different kind of modules :-

1) Add New Records :- This is a Module used to Store the Information of the New

Student/ Known/ Relative and So on , Which is Very Important For Us.

2) Modify Any Record :- This Module is used to Modify any Record which is stored

in the Database of the Office Automation Pages.

4) Query :- This Module give the Facility to the Person to Make the Query of the

Student /Known/ Relative record, according to the Phone No. Wise, Name Wise,

Location wise, Fax No Wise and so on.

.

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OUTPUT DESIGN

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OUTPUT DESIGN

First thing which must be considered while designing the project for a student one

has to look for the output results that the student require. In our project where S.C.Place

has allotted us the project on Fees Structure & its Maintenance. There we have to

handle all leave accounting information regarding the no of students that are Studying in

school and their Fees. The output design of the system is the most important aspect for

the functional users. As a matter of fact , the complete system design effort begins with

the idea of generating various output reports needed by the management for taking

various decisions.

Output from computers is required to communicate the results of processing itusers. The major concern of the user in the system design is always with the output.

Therefore, the output design must be intangible and impelling. Going for the back, the

system analyst would evolve suitable procedure and design the forms to capture the input

data of the organization.

Display Records :- This is a Module used to View the Of the all the Student/ Known/

Relative and So on.

Delete Any Record :- This Module is used to Delete the Any Record from the Database,

If there is any use of the Data.

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FILE DESIGN

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FILE DESIGN

While reading and writing formatted text files is very easy. It is not always the most

efficient way to handle files. Also there will be times when you need to store unformatted

(raw) binary data not text.

When we open a file in a binary mode that is called binary file. When a file is in binary

mode the data stored is different from the character format. E.g. suppose we have an int

value in binary format. It takes space according to character in value.

The Structure of Emp has been created in order to made entry of customers. The

employee entery comprises of

Following items.

struct emp

{

char name[40],des[30],dep[30],add[100],type[2],reason[100];

int id,day,ldtfr,ldtto;

float bs;

struct date k;

};

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DFD

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DATA FLOW DIAGRAM

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Applicant InputForm

Input Student

Information

Student DB

Enroll inStudent

StudentSchedule

Collect Fees Financial DB

Cash Linear

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SOURCE CODE

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SOURCE CODE

#include

#include

#include

#include

#include

#include

struct fees

{

int srno,fee;

char name[15],address[15],course[15],city[15];

};

void addnew();

void modify();

void list();

void Delete();

void find();

void password();

void main()

{

int ch;

password();

while(1)

{

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clrscr();

gotoxy(30,5);

printf("1.Add New");

gotoxy(30,7);

printf("2.List");

gotoxy(30,9);

printf("3.Delete");

gotoxy(30,11);

printf("4.Modify");

gotoxy(30,13);

printf("5.Find");

gotoxy(30,15);

printf("6.Exit");

gotoxy(20,18);

printf("Now please enter your choice:");

scanf("%d",&ch);

switch(ch)

{

case 1:addnew();

break;

case 2:list();

break;

case 3:Delete();

break;

case 4:modify();

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break;

case 5:find();

break;

case 6:

clrscr();

gotoxy(24,12);

printf(">>");

getch();

exit(0);

}

}

}

void addnew()

{

FILE *fp;

char ch;

struct fees p;

clrscr();

fp=fopen("stud.dat","a+");

clrscr();

printf("\n\t\t*****************************************");

printf("\n\t\tEnter the information for the student");

printf("\n\t\t*****************************************");

do

{

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printf("\n\n\n\tEnter the serial number :");

scanf("%d",&p.srno);

fflush(stdin);

printf("\n\tEnter Your Name :");

gets(p.name);

printf("\n\tEnter Your Address :");

gets(p.address);

printf("\n\tEnter Your Course :");

gets(p.course);

printf("\n\tEnter Your Fees :");

scanf("%d",&p.fee);

fflush(stdin);

printf("\n\tEnter Your City :");

gets(p.city);

printf("\n\n\t\tDo you want to save record[y/n]: ");

fflush(stdin);

ch=getchar();

if(ch=='y'|| ch=='Y')

{

fwrite(&p,sizeof(p),1,fp);

}

printf("\n\n\t\tWould you want to enter more records[y/n]: ");

fflush(stdin);

ch=getchar();

}

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while(ch=='y'|| ch=='Y');

fclose(fp);

}

void list()

{

int records=0;

struct fees p;

FILE *fp;

clrscr();

fp=fopen("stud.dat","r");

textcolor(3);

printf("\t\t\t\t");

cprintf("Total Records");

printf("\n**********************************************************

**************************");

cprintf("SrNo. Name Address Course Fees City");

printf("\n**********************************************************

**************************");

while(fread(&p,sizeof(p),1,fp))

{

printf("\n%-5d",p.srno);

printf("%-15s",p.name);

printf("%-15s",p.address);

printf(" %-12s",p.course);

printf(" %6d",p.fee);

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printf(" %-12s",p.city);

records++;

if(records==19)

{

printf("\n**********************************************************

**************************");

printf("\npress any key to continue");

getch();

clrscr();

cprintf("SrNo. Name Address Course Fees City");

printf("\n**********************************************************

**************************");

}

}

printf("\n**********************************************************

**************************");

printf("\t");

cprintf("Total %d records in the list",records);

printf("\n**********************************************************

**************************");

fclose(fp);

getch();

}

void find()

{

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FILE *fp;

struct fees p;

int ch,i,record=1;

char j[10];


clrscr();

printf("\n**********************************************************

**************************");

printf("\n1.Serial No.\t\t\t\t\n2.Name\t\t\t\t\t\t\t\t\n3.Fees\n");

printf("\n\t\t\tEnter your choice for finding the records");

scanf("%d",&ch);

switch(ch)

{

case 1:printf("Enter the serial number which you want to find");

scanf("%d",&i);


{

if(i==p.srno)

{

printf("\n**********************************************************

*********");

printf("\n Name Address Course Fees City");

printf("\n**********************************************************

*********");

printf("\n %-10s",p.name);

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printf(" %-12s",p.address);


printf(" %-12d",p.fee);


record++;

getch();

}

}

break;

case 2:

printf("************************************************************

************************");

cprintf("\n\t\t\t\t\t\t\t\t\t\tEnter the require name for finding");

printf("\n**********************************************************

**************************");

fflush(stdin);

gets(j);


{

if(strcmp(j,p.name)==0)

{

printf("\n**********************************************************

*********");


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printf("\n**********************************************************

*********");






record++;

getch();

}

getch();

if(record%5==0)

{

record=0;

printf("press any key to continue...........");

getch();

clrscr();

}

}

break;

case 3:

printf("Enter the course fees which you want to find");

scanf("%d",&i);


{

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if(i==p.fee)

{

printf("\n**********************************************************

*********");


printf("\n**********************************************************

*********");






record++;

getch();

}

if(record%5==0)

{

record=0;

printf("press any key to continue...........");

getch();

clrscr();

}

}

break;

}

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fclose(fp);

}

void modify()

{

FILE *fp,*ft;

int i;

struct fees p;

clrscr();


ft=fopen("red.dat","w");

list();

clrscr();

printf("\nEnter the serial number which you want to be modify");

scanf("%d",&i);


{

if(i!=p.srno)

{

fwrite(&p,sizeof(p),1,ft);

printf("Record Not Found");

break;

}

else

{

printf("Enter the serial number");

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scanf("%d",&p.srno);

fflush(stdin);

printf("Enter your good name ");

gets(p.name);

printf("Enter your course name ");

gets(p.course);

fflush(stdin);

printf("Enter your fees ");

scanf("%d",&p.fee);

fflush(stdin);

printf("Enter your city/capital ");

gets(p.city);

printf("Enter your complete address ");

gets(p.address);


printf("\n The records are modified in a proper manner");

}

}

fclose(fp);

fclose(ft);

remove("stud.dat");

rename("red.dat","stud.dat");

getch();

}

void Delete()

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{

FILE *fp,*ft;

int i;

struct fees p;

clrscr();


ft=fopen("red.dat","w");

clrscr();

printf("\nEnter the number which you want to delete");

scanf("%d",&i);


{

if(i==p.srno)

{

continue;

}


}

fclose(fp);

fclose(ft);

remove("stud.dat");

rename("red.dat","stud.dat");

}

void password()

{

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char ch[]="kamal";

char ch1[6],ch2;

int i;

clrscr();

textcolor(4);

printf("\n\n\n\n\n\t\t\t");

cprintf("Enter your password");

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gotoxy(24,12);

printf(">>");

getch();

exit(0);

}

clrscr();

}

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OUTPUT

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ADVANTAGES

OF

PROJECT

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ADVANTAGES OF PROJECTADVANTAGES OF PROJECT

Lot of time is saved.

Efforts of the concerned staff can be reduced.

Speed and accuracy can be maintained.

Redundancy can be reduced.

Any information can easily be retrievable at any point.

Searching problem can be removed.

Modification of any period at any day can easily be carried out at any

time.

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LIMITATION

OF

PROJECT

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LIMITATIONS OF THE PROJECTLIMITATIONS OF THE PROJECT

Operator is required.

Proper maintenance is required

Data collected in this field are not sufficient.

This system is applicable only in schools and colleges.

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FURTHER

SCOPE OF

PROJECT

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FURTHER SCOPE OF PROJECT

Now we can easily say that the future of the project is quite bright in time to

time to come and some new features. Future plan is that we will use the same database in

networking also. And also upgrade the software with more features and good looks and

thus can maintain all records in proper and safe manner.

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CONCLUSION

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CONCLUSION

The use of computer in the process of calculating Fees of all employees helps in many

ways, which may be described as follows: -

It makes our work easy.

The calculations are most accurate than manual calculations.

So, this software not only helps in Fees Structure system but make the management easy

to maintain and the result made is accurate.

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REFERENCES

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REFERENCES

Let us c : Yashavant Kanetkar

Programming With C : Schaum

Data Structure in C : Robert L.Kruse

: Bruce P.leung

: Clovis L.Tondo

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