fencing of the playing fields project[b]a
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Fencing of the Playing Fields Project
Submitted by:
Teachers Advocating for Play- TAP Submitted to:The Ministry of Education and the SportsDevelopment Initiatives Foundation (SDIF
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COVER SHEET
Name of Organization: Teachers Advocating for Play- TAP
Purpose of funding: Teachers Advocating for Play- TAP will utilize Sports
Development Initiatives in Caribbean Grant to acquire will utilize Sports
Development Initiatives in Caribbean Grant to acquire materials, equipment and
labour for the fencing and improvement of the Play grounds
Address:
12 SunValley Avenue
P.O Box 212
Kingston 10
Telephone number: 178-45-71505
Email address: TAP@ @yahoo.com
Contact Persons
Director of Project: Mrs. Bobzie Joyette
Project Manager: Jacinth Waugh
Human Resource Manager : Christine Wilson
Grant request: US$45,000
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Budget Period: April 17th 2009 to August. 30th, 2009
Total Budget: US$55,000
Project Title: Fencing of the Playing Fields Project
Re: Sports Development Initiatives in Caribbean Grant rant
Dear Sir/Madame,
Teachers Advocating for Play- TAP is pleased to present this proposal for fundingfrom your organization for review. We look forward to partnering with you to provide a this necessary intervention
Teachers Advocating for Play- TAP proposes to conduct an intervention programme for users of the playing field. Over 500 students plus adults use the playing field on a daily basis. However the playing filed has become a dangerous place for all concerned.
Teachers Advocating for Play- TAP has been piloting programs related to theimportance of play and exercise especially in our young students who had begun toshow signs of obesity and low energy levels and have seen dramatic improvementswith the majority of the students. .
We have seen measurable success and now we are seeking to expand our Programme to address the need for a safe environment where children can play.Our proposal request US$55,000 in funding to acquire materials, equipment andlabour for the fencing and improvement of the Play ground located in ……….
This is in concord with your organization’s focus on improving performance,increase efficiency, the improvement of education and Sports DevelopmentInitiatives in the Caribbean. Your support of this project will strengthen our resolveto provide our students and by extension our communities with same areas to play
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We sincerely appreciate The Ministry of Education and the Sports DevelopmentInitiatives Foundation (SDIF) taking an interest in helping our children in havingaccess to a safe play area
Yours truly,Bobzie JoyetteProject Director
TABLE OF CONTENTS
Background of Organization
Executive Summary
Overview of Project
Project Abstract
Statement of Problem
Statement of Need
Goals and Objectives
Project Description
Budget
Activities of the Project
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To use a variety of media to create awareness and sensitize members in the local
community on the importance of play.
To raise funds through a variety of activities to purchase and supply local schools with
suitable equipment for play and create safe play grounds for children.
To build and maintain a network of active supporters through regular meetings and online
social groups who will advocate for the need for all schools to be provided with safe and
adequate play areas.
Project Abstract
Teachers Advocating for Play is seeking a grant to expand our programme of establishmentof suitable playground for children in communities across Jamaica. The objective is that bythe end of six months we should have fence at least three play grounds
The establishment of suitable playground is based on the current research on effective of safe environments for children to play. Funding in the amount of US$45,000.00 isrequested for purchase of the required software and hardware and for erecting of fences to
cover two playing fields
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Summary of Project
a. Goal :The main goal of the project is to fence the playing fields at …….
And ……….. and to provide equipment and facilities that is representative
of a safe playing environment
b. Clientele: caters for Students of the ……………… and the communities of
c. Methods: The methods that will be used for this project includes:
• Use self help ( community involvement in the fencing of playing field
• Use strategies and methodologies to encourage cleanup campaigns of play area
• Provide training for facilitators
• Involvement of other government agencies, NGO,s etc
d. The Staff / Administration of Project Read to succeed
• Project Manager
• Project Director
• Project Coordinator
f. Available Resources: Resources available for use by the project:
• Personnel from Ministry of Education
• Personnel from Ministry of Works
• Local experts in project management
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Needed Resources
a. Personnel .
Carpenters to build fence
Driver to deliver material to playing field
b. Facilities
two(2) fenced playing fields
c. Equipment
Specialized equipment that includes
Fencing wire
Poles
Nails
Equipment for children plays ground: swings etc
Instructional materials
d.Budget
Items that are suggested in the budget
Fence wire
Personnel salary
Equipment
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Travel
Miscellaneous
Evaluation Plan
Stakeholders Evaluation
Users Evaluation
Project Team Evaluation
External Evaluation
Statement of Problem
Students of ………………………..School and…………………….are faced with the problem of having no where to play . The reasons being that the playing field in the area isun safe and unhealthy .This is because the playing field is exposed and is littered withgarbage.
Statement of Problem
There is a need to fence the playing fields at …………….. and ………………… withmaterials that are durable and meet the required standard of the Building Division andBuilding codes.There is also a need to equip these playing fields with suitable equipment for play and proper garbage disposal .
Project Details
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Goals and Objectives of Project
The goals of the Project are
Goal 1-To reduce the possibility of accidents occurring because of unsafe play areas by
fencing fields and providing proper equipment for play and garbage disposal .
Goal 2- To effectively use the playing field to increase children’s awareness of the
importance of physical activities
Goal 3- To provide a safe and comfortable playing environment for children and other
users of the playing field.
Project Budget
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Organization: TAP Year: 2009
Department: Literacy Submitted by: B. Joyette Project Manager
Annual training allotment:
1M Budget: $31,970 2M Budget: $7,700 Total Budget: $47,370
3m Budget: $7,700
1 Months Budget
e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase Fence Wire 10 $196 $1
Courseware purchase Poles Needed to hole fence in place 10 $149 .00 $1
Courseware purchase Cement Needed to anchor poles 10 $149.00 $1
Driver 1 $2,500 2
Nails Needed to hold fence in place 10 $945 9
Instructional materials Signs and Posters for safety uses 10 $60
Garbage Bins Bins needed for Garbage disposal 10 $ 400.00 4
Travel Shipping of materials and delivery to playgroundsand reimbursement to Helpers
1 $2,000 2
Per diem Incentive for Main volunteers $25 3
Grand Total $31
2 Months Budget
e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase Playground equipment 0 Per Kit 2
Courseware purchase 0
1 $500
Hardware purchase 0
10 $10
10 $400.00 4
Travel Travel to monitor project 10 $10 Per diem Incentive for Main volunteers $ 25.00 3
Grand Total $7
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3rd Months Budget
e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase 0
Courseware purchase 0
1 $500
Hardware purchase 0
Instructional materials 10 $ 10.00
Instructor fees Facilitators stipend 10 $400 4
Travel Travel to monitor project 10 $ 10.00
Per diem Incentive forMain Volunteers 120 $25.00 3
Grand Total $7
484 $10,814 $47
SCHEDULE 1The proposed schedule for the project is shown in the below table. Please note that anincidental week will be given but is not depicted below. Therefore, the entire project shouldspan four Months.
Component Date (2008) Personnel Outcome
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1. Selection of
equipment and
materials
2. Procurement of
equipment
3. Installation of
equipment
4. Exhibition
April
May
June
August
MOW and TAP
MOE and TAP
MOW andCommunityVolunteers
Suitable materials
Suitable equipment
Furnished andfenced Playgrounds.
Purchasing of photo products.
LIST OF DELIVERABLES
Tasks and Subtasks DeliverableSchedule
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Task 1
1.1 Meeting with Project Officer, Staff, and MOEFoundation representative
1.4 Work plan for study sites
Task 2
Acquiring of equipment and materials to fenceand furnish playing field
2.1 Evaluation Summaries
Task 3
Foundation work on Field
3.2 Fencing of playing field
3.3 Equipping playing area with new equipment3.43.5 Development of information packet
3.6 Ad hoc reports based on data from grantreports
Within 1 week of signed Task Order
Within 3 months from date of signed Task Order
With in 1 month
End of each month
By the 15th day of beginning project
By 2 months of Task Order
40 days after completion of the
Task Order
Three months
As requested
Human Resources Planning Schedule
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Item fromWBS
Skills Required HoursRequired
When
Required
Source
(Department or
External)
Responsibility/
Contact Details
Builders Ability to buildFence
168 Throughout project
BuildingDivision
Mr. CecilCharles SEOMOE
Driver Ability to driveT licensevehicle
24 Start of project
Ministry Of Transport
Mr. Monty Bob
Supervisor of GovtTransportation
Playing
Filed caretaker
168 Throughout
project
ACED Msr Frances
Palmer
ProjectManager
ProjectManagementSkills and risk management
168 Throughout project
MOE
ProjectDirector
Direct andmonitor project
Throughout project
MOE
ProjectCoordinator
Coordinate theday to activity
Throughout project
MOE
Project Risk : In any unforeseen eventualities we are prepared to take action
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Risk Management Plan
Risk Likelihood(H/M/L)
Impact(H/M/L)
Risk response(Containment or contingency strategies)
Responsiblity
Late Shipment M H Order well in advance of installation
ProjectManager
Unavailability
of mostsuitablematerials
M H Order From USA Project
Director
Volunteers L H Advocacy / PTA HRM
Affected byweather
L L
Evaluation
Evaluation of project will be done monthly using the following format
EvaluationIssued By: Date:
Key Project Stakeholders Consulted:
.
Milestone/Phase What Worked What Didn’t Work Ways to Improve
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Sustainability: The project will be sustained because of the following
1. Management team to manage playing fields.
2. Interventions by Ministry of Works and Sports.
3. Interventions by Principals of surrounding schools.
4. Interventions by other community groups.
5. Interventions by TAP .
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Appendix
Items in the Playground Kit and sample Pictures
[ JUNGLE FORT SWING SETS ] [ JUNGLE FORT ] [ JUNGLE FORT CAMPUS ]
[ JUNGLE FORT SWINGSET + TOWER ]
[ JUNGLE FORT + TOWER ] [ JUNGLE FORT CAMPUS + TOWER
]
[ FORT SWING SET + ROCK WALL ] [ JUNGLE FORT + BUBBLE PANEL
] [ JUNGLE FORT + PICNIC TABLE ]
[ FORT SWINGSET + MONKEY BARS ] [ SWING SET + 2nd A-FRAME ] [ JUNGLE FORT + MEGA TOP ]
[ SWINGSET + TIRE SWING ]
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Sample Site Plans
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